Spring 2013
HOSPITAL
a building brief on the Providence Care Hospital
Providence Care room and ITS inventory
In order to complete the inventory information needed to be collected from each room that had a computer and / or phone. Staff were required to collect phone extensions, computer ITS numbers, as well as log on to each computer and collect information from within the system.
Over the last month the redevelopment team in conjunction with Information Services (IS) and the Joint Planning Office (JPO) went through the process of updating space inventories for Providence Care. In order to update the space inventories, redevelopment staff member Marie Turnbull conducted a cross-site room inventory that included gathering information on room number, occupant, usage, computer ITS number, phone extension, etc. These space inventories will help with upcoming hospital planning, preparation for renovations and eventually the transition work that will need to occur for the new hospital. The information collected in the inventory will also provide up-to-date
information for Information Services (IS) and the Electronic Patient Record (ePR) project on devices in use at all sites. Now that the physical inventory has been completed at MHS, St. Mary’s of the Lake, Providence Manor, and Montreal Street, the information will be entered in to a database to be used in the future. The database will be created based on the architectural drawings provided by the JPO, that will be shared by all of the departments involved. The database will be updated regularly going forward through the regular use of Information Systems Access Request (ISAR) forms and moves coordinated by the JPO with Move Application’s.
Top: Marie Turnbull, redevelopment staff member, sorts through the room diagrams provided by the JPO to begin the inventory. Middle: A section of architectural drawings provided by the JPO that is the basis for gathering information during the inventory. Bottom: Marie Turnbull, redevelopment staff member, logs on to each and every computer at each site - from office spaces and computer labs to nursing stations and medication rooms.