PZO: Coordinator Application and Enrollment Guide

Project Zero Online Courses APPLICATION AND ENROLLMENT GUIDE FOR TEAM COORDINATOR GETTING STARTED

Please review all the information on the course webpage including the course details, course outline, textbook, and fees and policies, before applying for the online course.

Please follow the steps below, and if you have any questions, contact hgse_online@gse.harvard.edu.

As the Team Coordinator, you will fill out the application on behalf of the team(s).

Please note that team members should not submit an application.

AT A GLANCE

• Scholarship Opportunities: A limited number of scholarships are available for educators working in schools that serve 35% or more students in low-income families. Click here to learn more.

• Application Deadline: The deadline for application is Friday, January 10, 2020.

Early application is strongly recommended as applications are reviewed on a rolling basis and this program may reach capacity.

• Application Decisions: Decisions will be made within 3 weeks of application submission.

• Payment: Payment or a purchase order must be received within 30 days of course acceptance and prior to the course start. While a purchase order confirms enrollment, an outstanding balance is maintained until the payment is rendered.

• Refund and Withdrawals: Refund requests for withdrawal must be received at least two weeks prior to program start, and are subject to a 20% fee if requested within 13 days before program start. Withdrawal requests received after the program start are not eligible for a refund.

• Course Invites: The course invite will be sent to each paid participant during the week of February 17.

TEAM PARTICIPATION REQUIREMENTS

Team participation is required for all Project Zero online courses, as it promotes a deeper and richer learning experience and will help participants sustain the use of core ideas after the course concludes. Teams are formed locally by teachers or their schools. A team can have 3 to 6 members. A school may enroll multiple teams.

Team members will collaborate on most of the assignments, including the development of a project. During the course, members of a team must meet face-to-face every two weeks (once per session) in order to complete collaborative assignments.

Please share this expectation with your team members and make sure they will be able to meet this requirement.

If you are applying for two or more teams to participate in a course, upon acceptance, these teams will be placed in different study groups with different coaches so they can benefit from a broader range of input, discussion, and learning. Requests on moving participants from one team to another should be submitted as soon as possible, and at least two weeks prior to the start of the course. Once participants are added to the course platform, we won’t be able to make any team switches.

Project Zero Online Courses APPLICATION AND ENROLLMENT GUIDE FOR TEAM COORDINATOR

APPLICATION

1. As the Team Coordinator, you will fill out the application on behalf of the team(s).

Please note that team members should not submit an application.

• You should click “Apply” on the course page, create an account in the Self Service Center Portal (SSC), and log in to access the team application form.

• You do not have to be a participant.

• You will be asked to provide the following information for each participant: »» »» »» »» »» »»

First name Last name Email Grade level the participant teaches Subject area the participant teaches Job title

2. Confirm accuracy of name and email address for each team member before submitting the application. Incorrect information will inhibit users from receiving future course notifications.

3. Once the application is submitted, all changes must be emailed to hgse_online@gse.harvard.edu.

4. Add hgse_oneline@gse.harvard.edu as your contact. We will send you a decision from that email within 3 weeks of your submitting the application.

Note: Applications must be submitted prior to the application deadline for consideration.

Submitting your application doesn’t guarantee acceptance to the course.

ENROLLMENT

You will be notified by email with the subject “Application Approved and Next Steps– Program Name” once your application has been reviewed and approved. As soon as you receive the acceptance email, please send an email to all team members you registered and let them know they should have received the online course acceptance email from Harvard by now. If they don’t see the email, it is possible that it landed in junk/spam folders, was blocked by your server, or the email address on the application form was incorrect. If incorrect emails are found, please email us with the correct ones immediately.

Please remind all participants, including yourself if you are also participating, to complete their enrollment form within 2 weeks of acceptance, or they won’t be given access to the online course. Here are the step by step instructions on completing the enrollment form.

Payment for Your Group (If you chose to receive a group invoice in the application): Your group invoice with payment instructions is available for download in the Self Service Center. The payment is due within 30 days of acceptance or two weeks before

Project Zero Online Courses APPLICATION AND ENROLLMENT GUIDE FOR TEAM COORDINATOR the program’s starting date, whichever comes first. If acceptance occurs less than 14 days prior to the program start date, payment is due immediately. A full payment is required before your team will be given access to the online course. Feel free to contact our Finance Team at ppefinar@gse.harvard.edu for any payment related questions.

1. Access your account through the following link: https://hpe.radiusbycampusmgmt.com/ssc/zx670wSSA7020x670Gd78F.ssc 2. Once in your account, click on the “Applications” button on the top left-hand side of the screen.

3. Look for the name of the program you will be attending and click on the “Summary” button as shown in the image below.

4. Through the Summary page, you will be able to view and download your invoice as well as submit payment online by credit card.

5. If you would like information about other forms of payment, please email our finance team at ppefinar@gse.harvard.edu.