Holy Trinity Primary School Admin & Data Officer Application Pack

Holy Trinity Primary School Admin & Data Officer Application Pack

Contents Welcome

3

About us

4

Working in Partnership

5

Primary Advantage National Teaching Schools Working in the Community Admin & Data Officer Job Description

6 7 8/9

Admin & Data Officer Personal Specification 10 Application Process

11

Where to find us

12

Holy Trinity is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. We welcome applications from all sections of the community, regardless of gender, race, religion, disability, sexual orientation or age.

2

Welcome Dear Applicant,

Thank you very much for your interest in becoming an Admin and Data Officer at Holy Trinity CE Primary School.

We are one of six primary schools who make up the Primary Advantage Federation. I hope you find the information in this pack a useful introduction to our school.

Holy Trinity is a successful and lively one form entry primary school located near Dalston-Kingsland overland station in the heart of Dalston. We serve a vibrant and diverse community, where excellent relationships promote an inclusive, warm and secure environment where children feel safe and valued.

Holy Trinity provides a calm and happy environment which enables children to learn and teachers to teach. Judged Outstanding by Ofsted (2013) we continue to develop innovative practice and promote the highest expectations, aspirations and outcomes for all children and staff.

We are looking for an Admin and Data officer to join our administration team to support the school in providing the best possible standards of teaching and learning for our community.

We are looking for someone who is passionate and is continually striving to improve their own practice. Our new Admin & Data Officer will join a hard working and driven team who are committed to improving outcomes for all pupils and ensuring that they experience a rich and creative curriculum which prepares them well for the future.

If you are ambitious and driven by a desire to improve outcomes for all pupils, if you love helping the school community and are always striving to improve practices for our school and if you are keen to explore new ideas and ways of doing things we would like to hear from you.

For more information about our school, Primary Advantage Federation and details on how to apply please read our application pack. We encourage you to visit our school and our website to learn more about us.

Yours sincerely

Yvonne Barnett Headteacher

3

About Us

Holy Trinity is a one form entry Church of England Primary School located in the heart of Dalston. We have classes of 30 pupils from Reception to Year 6 and a Nursery for up to 26 FTE pupils. Holy Trinity is currently in temporary accommodation as we are rebuilding our school. Our school will be complete in September 2016. Holy Trinity will then become a two form entry school.

Holy Trinity is one of six schools belonging to the Primary Advantage Federation, with Sian Davies as the Executive Principal. Yvonne Barnett, is the Head of School and leads on teaching and learning in the school and is supported by a strong Senior Leadership Team.

OUR MISSION Holy Trinity provides a safe and happy learning environment where children and adults are valued, nurtured and empowered. We believe that everyone in the school community is responsible for instilling in our children the values that will help them to become confident and responsible members of society.

Our approach is led by the Christian principal “that you do to others as you would have them do unto you” and we aim to establish a clear understanding of rights and responsibilities for all. We believe a good education is the foundation on which our children’s futures are built and equips them for their life ahead.

We aim to develop the whole child through a diverse and culture rich curriculum. We are committed to providing educational excellence and helping children to develop enquiring minds, the motivation to learn and the ability to work both independently and collaboratively.

4

Working in Partnership Primary Advantage Federation Holy Trinity CofE Primary School is a part of the Primary Advantage Federation.

We are a group of schools working together because we believe our schools can gain many benefits from working collaboratively and can achieve more by working together. We have made a commitment to a shared responsibility to the wider education community, the provision of good quality education and the improvement of life chances for pupils in the community beyond that of our own schools. Teachers, support staff, school leaders and Governors have added expertise in working alongside colleagues to improve provision and outcomes for pupils.

WHAT IS OUR APPROACH?  We work in partnership, pooling our expertise

and resources in order to achieve collectively what we may not be able to achieve individually.  We believe passionately in improving the life

chances for our pupils.  We do not tolerate low expectations.  We match tried and tested strategies that we

know work to the needs of the schools and use our experience of supporting schools in successfully implementing them.

WHAT OUTCOMES DO WE WANT?  Every teacher is a good teacher; every school is a good school.  Teachers who use the most effective teaching

methods to motivate learners and raise aspirations. As a result all pupils will make good or better progress.  Quality learning environments where pupils feel

safe and secure, known and valued and motivated to learn. Robust teaching and application of ICT skills ensure our pupils are properly equipped for the next stage of learning.  Curriculum provision which inspires and

motivates pupils and broadens their horizons.

Our curriculum supports community cohesion through an international curriculum strand.  We work with precision and move incrementally

towards achieving outstanding grades in the majority of aspects of each school’s work.  Through pupil partnership work we continue to

break down locally perceived boundaries and help pupils to work harmoniously with pupils from other areas of Hackney.  We seek to maximise the efficiency and

effectiveness of each school by capitalising on centralised services and sharing systems.

 We promote a collaborative approach whilst

developing the capacity of each school to serve its own community and retain its distinct identity.  We recognise the importance of individuality,

spontaneity and creativity in developing innovation.

To find out more about Primary Advantage Federation please visit: www.primaryadvantage.co.uk 5

Primary Advantage National Teaching Schools Primary Advantage National Teaching Schools Teaching schools are outstanding schools that work with others to provide high-quality training and development to new and experienced school staff. They are part of the government’s plan to give schools a central role in raising standards by developing a self-improving and sustainable school-led system.

St John and St James, Holy Trinity and Springfield are designated teaching schools, working in collaboration with the other three schools in the federation; St Matthias, Morningside and St John the Baptist. The school works in partnership with primary schools across the borough and beyond and play a key role within the Primary Advantage National Teaching Schools Alliance.

Primary Advantage is a federation of schools working together because we believe our schools can gain many benefits from working collaboratively. We have made a commitment to a shared responsibility to the wider school community, the provision of good quality education and the improvement of life chances for pupils in the community beyond that of our own schools. Our work on improving provision for children will continue to see us working in partnership with schools in Hackney, across London and into the County of Suffolk. We will be working closely with our strategic partners, The Institute of Education and Hackney Learning Trust, to effectively deliver Initial Teacher Training (School direct and PGCE), Continuous Professional Development, talent management, school to school support, the brokering of Specialist Leaders of Education and research and development. Primary Advantage National Teaching School Alliance will see all schools within the alliance achieving more together.

6

Working in the Community

WITH HOLY TRINITY CHURCH, DALSTON The school enjoys an active partnership with the local parish church, Holy Trinity in Dalston. We frequently visit the church for assemblies, services, and celebrate important Christian festivals such as Christmas and Easter together. Our distinctiveness as a Church school is built on the following: Holy Trinity - Developing the whole child, together.

The school is rooted in the Christian values compassion, endurance, respect and justice which drive its vision, ethos and values. The school puts much emphasis on fostering good relationships and providing a supportive environment based on Christian values. The school strives to be a caring and inclusive school that serves the local community well and supports all learners though early identification of particular needs as well as though the curriculum and good teaching and learning support. An emphasis on positive relationships within the school community support personal and social development, and partnerships with the church and wider community are strong.

WITH PARENTS AND FAMILIES We know that the most successful education takes place when parents/carers, staff and governors all work together. Parents and carers can be involved with the whole school community in a variety of ways:



Helping with visits in out of class.



Supporting with fund raising events.



Attending curriculum evenings and school open mornings.

7

Primary Advantage Federation Job Description - Admin & Data Officer JOB SUMMARY:  To ensure the accurate maintenance and management of pupil and school data. Assist in the provision of an efficient and effective school administrative function.  To provide support to Headteacher and Finance & Administration Manager Manager/Bursar by ensuring that all necessary information is up to date and that requests are followed up in a timely fashion.

Be responsible for the maintenance of the database.

MAIN DUTIES AND RESPONSIBILITIES Pupil Data:  To assist in coordinating staff cover requirements.  Maintain robust processes and manage a varied workload using a structured, timely and prioritized methodology. To become a SIMS administrator / super-user.  Work alongside the Finance & Administration Manager and School Business Manager to ensure the school has appropriate systems, processes and controls in place to maintain and manage all aspects of pupil data.  Be responsible for the annual admissions procedure, including all necessary communications with parents, arranging parental interviews and appeals with the Headteacher.  Load the annual pupil intake into SIMS in addition to administering pupils when they arrive, leave or transfer to the school.  Ensure the schools cash system database is up to date.

Job Title: Administration & Data Officer Reports to: Finance & Administration Manager Accountable to: Headteacher Based: Springfield Primary School Key Contacts: Pupils, parents, external contractors, Executive Principal, Headteacher, Finance Manager, other members of staff, the Governing Body, LEA officers Salary: Scale 6 (£26,337 - £27,879) Hours: 36 hours per week, term time only

 Maintain individual pupil records in accordance with PLASC requirements. Produce PLASC returns and ad hoc reports when necessary.  Maintain the SIMS database of pupil records for attendance and punctuality, liaising with the Heads of Year, the school Home Support Worker and Attendance Officer as appropriate and where necessary.  Co-ordinate the updating of the SIMS database and Assessment Manager with pupil assessment data on an annual and ad hoc basis.  Manage the annual updating of the SIMS database with the annual timetable and class changes.  Maintain records of all disciplinary, behavioural and special needs issues relating to individual pupils and updating SIMS where necessary.  Produce reports when required.

Resources:

 Operate relevant equipment/ complex ICT packages.  Monitor and manage stock levels within an agreed budget, cataloguing resources and undertaking audits as required.  To process orders, ensure orders are checked for payment according to the schools financial procedures an circulated s necessary.  Undertake complex financial administration procedures.  Assist with the planning, monitoring and evaluation of budget.  Assist with the ensuring expenditure is within an agreed budget.  Manage administration of facilities including use of school premises.

General Administration:  Assist with the marketing and promotion of the school.  To support the Admin Officer in welcoming stakeholders and to provide cover and support to the Administration Officer as and when required.  To plan and schedule meeting rooms for any training and meetings held at the school and organize refreshments and resources when necessary.  To oversee the typing of all pupil/ parent correspondence and ensure information is presented effectively through the use of noticeboards, newsletters and the school website.  To manager the schools website and Social Media networks.

8

Primary Advantage Federation Job Description - Class Teacher  To support and coordinate work experience and student placements within the school office.  To organize and maintain all site archiving.  To manage the schools cash collection systems and ensure procedures are in accordance to the schools financial procedures.

Other:  Self-review and critique all systems and processes associated with the role and to work alongside the Business Manager/ Bursar to improve and develop systems and processes where appropriate.  Be responsible for own career development and undertake training as appropriate for the further development of the post.

convictions by virtue of the Rehabilitation of Offenders Act 1974 (Exemptions) Order 1975 as amended. Candidates are required to give details of any convictions on their appointment form and are expected to disclose such information at the appointment interview.  Because this post allows substantial access to children, candidates are required to comply with departmental procedures in relation to Police checks. If candidates are successful in their application prior to taking up post, they will be required to give written permission to the Department to ascertain details from the Metropolitan Police regarding any convictions against them and, as appropriate the nature of such convictions.

GENERAL:  This is not an exhaustive list of duties and responsibilities, and the postholder may be required to undertake other duties which fall within the grade of the job, in discussion with the manager.  This job description will be reviewed regularly in the light of changing service requirements and any such changes will be discussed with the postholder.  The postholder is expected to comply with all relevant policies, procedures and guidelines, including those relating to Equal Opportunities, Health and Safety and the Confidentiality of Information.  The postholder may be required to work outside normal school hours on occasion, with due notice.  Because of the nature of the post, candidates are not entitled to withhold information regarding 9

Admin & Data Officer Personal Specification Qualifications, Knowledge and Experience English and Math's Qualifications to GCSE level.

NVQ Level 3 or equivalent qualification or experience in relevant discipline.

Experience of development, management and operation of administrative systems.

Experience of working as part of a team and supporting others in order to achieve a shared vision/goal.

Full working knowledge of relevant policies/codes of practice and awareness of relevant legislation.

Communication Possesses effective verbal and written communication skills.

Presents information and ideas clearly and uses communication appropriate to the audience.

Able to positively influence the opinions of others through factual discussion.

Able to adapt personal style of communication to reflect a situation and/or need.

Able to create an environment of trust by delivering on promises.

Utilises report writing skills to accurately reflect a situation through positive communication techniques.

Able to disseminate information and demonstrates a consultative approach to communication.

Able to persuade and influence others effectively.

Able to demonstrate tact and diplomacy in communication.

Skills and Abilities Competent to an intermediate level in the use of Microsoft Office software to complete secretarial or administrative tasks, e.g. Word, Excel, PowerPoint, Outlook etc.

Competent in the maintenance of database packages and experience of reporting from database packages.

The ability to plan and complete a piece of work in a methodical, efficient and timely manner to met a set deadline.

The ability to deal with a range of people, including members of the public and other professionals, in an effective and polite manner.

The ability to use own initiative and creativity to achieve desired results.

Possesses good organisational skills in order to maintain efficiency and the ability to prioritse own workload.

Motivated to work towards creating a safe, open and trusting environment.

Willingness to partake in continuous professional development.

Demonstrates excellent administrative and reception practices.

Exercises flexibility so as to take on changes in work priorities and practices.

Able to balance tasks and resources in the organisation of a wide range of activities.

Able to provide contingency plans to address the unexpected.

Demonstrates clear and logical thinking in working through problems.

Able to follow organisational procedures and maintain quality of standards in own work.

An awareness of the needs of children who have a variety of needs and who come from a variety of backgrounds.

The ability to adapt to new office technologies.

An understanding of customer service and the principles in delivering outstanding customer service.

Accountability/Freedom to act Able to make routine decisions based upon guidelines and procedures laid down within established frameworks.

Leads by example in standards of behaviour in the work environment.

10

Application Process Applicants are asked to complete all the standard information required on the Primary Advantage application form, and to submit a supporting statement, addressing all the criteria identified in the person specification. Please specify the role you are applying for i.e Admin & Data Officer. The reference number for this application is: HT/AD15.

Candidates are advised that when completing the references section on the application form to please ensure that: • Your first referee must be your current, or most recent, employer • You provide a referee who can confirm your ability for the role Shortlisted candidates will be asked to teach an activity or lesson and will be advised of the details of the lesson observation prior to interview.

Successful Candidates Candidates must ensure that if they are successful at interview, that they are able to provide evidence of their Right to Work and Remain in the UK. The school is not able to employ any person who cannot validate their Right to Work and Remain in the UK in the line with the Asylum, Immigration and Nationality Act 2000.

Successful candidates will be required to apply for an enhanced Criminal Record Check via the DBS. We are committed to safeguarding and promoting the welfare of our children and expect all members of staff to share this commitment.

Completed Application Forms Completed application forms must be received by 9:30am on Tuesday 6th October 2015.

Interviews will take place on Friday 16th October 2015.

If you have any queries or would like to arrange to visit our school, please contact Venessa Williams on 0207 254 1010 or email recruitment@primaryadvantage.hackney.sch.uk.

We look forward to receiving your application.

11

Where to find us Holy Trinity CE Primary School 13 Richmond Road London E8 3HY Tel: 020 7254 1010 Email: admin@holytrinity.hackney.sch.uk Website Holy Trinity CE Primary School

12