2020 | Centennial Huskies | Touchdown Club Bylaws

BYLAWS OF THE CENTENNIAL HIGH SCHOOL FOOTBALL BOOSTERS Amended: November 8, 2005 November 15,2005 January 11, 2011 March 4, 2013 February 10, 2015 January 26, 2017 February 20, 2017 March 6, 2018 January 14, 2020 ARTICLE I NAME Section 1.

The name of the organization shall be Centennial High School Football Boosters, dba “The Touchdown Club”.

ARTICLE II PURPOSE Section 1.

The objectives and purpose of this organization shall be: a.) To give organized support to the players, coaches, and the support personnel of the Centennial High School Football Program; b.) To help promote good sportsmanship, “Honor and Pride”, enthusiasm and boost the Football teams and all supporting organizations of Centennial High School at all times. All activities of this organization shall be guided by and conform with the By­laws of Centennial High School Football Boosters as set forth herein and incorporated herewith as well as the regulations contained in the Corona­Norco Unified School District policies relating to said organizations.

ARTICLE III MEMBERSHIP Section 1.

Section 2.

Membership in this organization shall be open to all parents or guardians of Centennial High School students, Alumni and all others interested in promoting the objectives listed in Article II.

Members who meet the requirements of membership are eligible for rights of membership. Members who volunteer a minimum of 8 hours and attend at least 3 of the general membership meetings will be eligible for rights of membership.

Section 3.

Members who are in good standing are entitled to privileges of membership.

Membership shall be the fiscal year from the first meeting in February when the new officers assume their duties until the installation of their successors the following year.

Section 4.

Section 5.

Section 6.

Membership rights shall include, but are not limited to: voting, holding office and promoting social activities for the benefit of the Centennial High School Football Program.

For cause, membership may be suspended or terminated. Any member of this organization whose behavior detracts from the objectives the Football Boosters listed in Article II shall be sufficient cause for such suspension or termination; or any other conduct prejudicial to the best interests of the organization. Such suspension or termination shall be voted on by the Board and with not less than a two­thirds quorum of membership.

Membership and membership rights in the Centennial High School Football Boosters are strictly non­transferable.

ARTICLE IV REVENUE

Section 1.

Section 2.

Section 3.

The annual donations shall be set by the Executive Board and collected in a timely manner according to a schedule established by the Board. Donations are not refundable or transferable, in whole or part.

The Donations shall remain as set forth until changed by the Executive Board.

The fiscal year of this organization shall be from the first meeting in February when the new officers assume their duties until the installation of their successors the following year.

ARTICLE V OFFICERS Section 1.

Elected Officers. The officers of this organization shall be: President, 1st Vice President, 2nd Vice President, Recording/Corresponding Secretary, Treasurer and Compliance Officer. All of who shall be members in good standing. Each shall be elected for a one­year term, with the exception of Compliance officer who will serve for a minimum of 2 years or as long as he/she is working with Centennial Football in an official capacity.

Section 2.

Section 3.

Officers shall assume their duties at the 1st board meeting following the elections. A person who has served in an office for more than 6 months of a full term shall be deemed to have served a full term in such office.

If, during the term of office for any office, elected or appointed, an officer Ceases to be a member in good standing, or fails to perform the duties of the office, the office shall be declared vacant by a two­thirds vote of the Executive Board.

ARTICLE VI DUTIES OF THE ELECTED OFFICERS

Section 1.

Section 2.

Section 3.

The Elected Officers shall appoint Coordinators of the Standing Committees.

The President shall preside at all General Booster meetings and all Executive Board meetings. As Chief Executive Officer of the organization, the President shall, among other executive duties, carry out the policies outlined by the general membership, direct the activities of the organization at all outside activities, delegate special duties not assigned to the officers, coordinate the organization’s activities with the school officials and coaches and shall be an exoffico member of all committees. The President shall assume in the absence of any Elected Officers and/or Appointed Coordinators, the President will assume those responsibilities. The President shall assume responsibilities of all communications.

The 1st Vice President shall assume and exercise all the duties of the President when the President is incapacitated due to sickness, accident, or continued absence. The 1st Vice President will automatically become President in the event that the office becomes vacant. The 1st Vice President will be in charge of coordinating and assisting Team Parents, Season Ticket/Membership Coordinator and Program/Art Coordinator.

Section 4.

Section 5.

The 2nd Vice President shall assume responsibility for all fundraising events. The 2nd Vice President shall oversee and assist Concessions Coordinator.

The Recording/Corresponding secretary shall record the minutes of all regular meetings, keep the by­laws up to date, oversee all written correspondence and

Section 6.

be in charge of all papers and records of the organization. Which would include all current team rosters, addresses and email addresses.

The Treasurer shall receive all money of the organization and shall keep a record of all receipts and disbursements, make periodic reports as required by law and deposit funds in the name of the Centennial High School Football Boosters in a local Bank The treasurer will provide current financial reports at each board meeting. The treasurer will make available to the board, monthly bank statements for reconciliation with the treasurer report. The Treasurer will oversee the Apparel/Souvenir Coordinator.

ARTICLE VII DUTIES OF THE EXECUTIVE BOARD Section 1.

Section 2.

The executive board shall consist of all elected officers, Compliance Officer and Head football coach.

The executive board shall be authorized to organize activities and expend funds for these activities. As outlined in Article 10, Section 1.

Section 3.

Three members of the Executive board shall be considered a quorum.

ARTICLE VIII STANDING COORDINATORS Section 1.

Section 2.

Section 3.

The standing Coordinators shall be: Program Art Coordinator, Team Meal Coordinator, Season Tickets/Membership Coordinator, Volunteer Coordinator, the Member at Large, Apparel Coordinator and Concessions Coordinator. The Coordinators shall be appointed by a majority vote of elected officers.

Team Parent Coordinators: Junior Varsity and Freshmen shall be a member and assist on the souvenir and food/game committees. Each Team Parent Director assists the Vice Presidents in organizing and completing any of the necessary fund­raiser activities to benefit the Centennial High School Football Team. In addition, the Varsity Team Director shall participate in the organization of the Senior Book Committee and the completion of the Senior Book.

The Season Ticket/Membership/Coordinator shall contact prospective members and promote general interest in membership in this organization; keep current

the membership and alumni roster and keep the Treasurer and Board abreast of voting members. Shall also promote, sell and keep accounting for all Season Tickets sold.

Section 4.

The Volunteer Coordinator will keep the membership notified of all volunteer needs of the TDC. All volunteer hours will be tracked to ensure required hours are completed to make members eligible to vote or run for board positions. Shall keep the board updated on membership eligibility of individuals. Will also keep board advised of on­going volunteer needs.

Section 5.

Program/Art Coordinator shall be in charge of the football program for the home games including but not limited to: preparing the layout and ensuring print ready quality. Shall also work closely with 1st VP regarding ad sales and layout accordingly.

Section 7.

Member at Large will work in coordination with the treasurer to ensure accuracy of records. He/She may review bank statements on a as necessary and report to the board. The auditor will meet with the treasurer monthly.

The Member at Large shall review the books of the Centennial High School Football Boosters twice annually in January and July each fiscal year of this organization. The Member at Large shall review the bank statements, financial reports and accounting journals. At the conclusion of the review, Member at Large shall present the report to its membership at the next general membership meeting. Copies of the year end report shall be filed with the President, Treasurer, and Secretary.

The Member at Large will advise the Executive Board regarding tax status and issues, inquires and requirements. In addition he/she will provide quarterly, mi­ year and end of year reporting; February, May, September, and December.

Section 8.

Compliance Officer will be responsible to ensure the board complies with district requirements and internal bylaws set forth in Centennial Football Boosters Bylaws. The compliance officer will serve no less than a two­year term as long at the member is affiliated with Centennial Football in an official capacity. The Compliance Officer will have access to all business of the board. The Compliance officer may address any concerns of and for the executive board and any other parties as necessary.

Section 9.

Apparel/Souvenir Director shall organize the souvenir stand, including the inventory, purchase and sale of all apparel related to booster support; shall be in charge of all other game night activities including program sales. Souvenir

Director shall make recommendations for the souvenir sale stand for the upcoming year to be presented to the board for final Board approval.

Section 10.

Concessions Director shall be responsible for organizing the committee and assisting the 2nd Vice President for the snack bar; stocking and snack bar duty sign­ups for Varsity, JV and/or Freshman games. And shall assume responsibility for any food needs for inner squad scrimmages and special events.

ARTICLE IX ELECTIONS Section 1.

Section 2.

At the first general meeting, after the Varsity banquet, nominations for any and all such offices may be made from the floor by any member in good standing. All nominees must be members in good standing. Membership will be verified by the Secretary.

Annual elections shall take place at the first general membership meeting, after the Varsity banquet, for all offices and shall be by written vote. The Membership Coordinator, Treasurer and Secretary shall be responsible for counting the votes.

All officers shall be installed into office, after the election, and assume their duties at the first meeting in February. Term of office shall be from their installation until the installation of their successors the following year.

Section 3.

Membership Coordinator will provide a current membership roster for voting purposes. Only Members in good standing are allowed to vote for Officers.

ARTICLE X PURCHASING

Section 1.

Section 2.

Funds to support the activities of the Touchdown Club shall be authorized by motion and be voted upon by the board. Expenditures must be approved prior to purchase by two­thirds vote of the Executive Board, regardless of amount. Prior approval will be recorded in the meeting minutes.

In the event that an expenditure need to be made and it is not feasible to wait for the next board meeting, the requestor will send an email or text message to the Executive Board Members for approval. Such approval will be in the form of an

email or text message. The requestor of said funds will provide hard copy of the request and subsequent approval to the board at the next board meeting.

Electronic approvals will be kept in the Approval Binder.

Section 3.

Debit cards will be issued to the following positions to allow access to TDC funds to organize activities; President, 2nd Vice President and Treasurer. Additional cards may be assigned as deemed necessary by the board. The card shall be set up so as upon use of the card, notices will be electronically sent to the President, 1st Vice President and the Treasurer. The amount purchased will require either 1) prior approval by the board, or 2) documented electronic approval by at least 2 board members. These purchases will be documented in the next board meeting minutes.

ARTICLE XI CASH HANDLING PROCEDURES Section 1.

Concessions and Apparel will be issued each be issued a numbered cash box at the beginning of the season. Each cash box will contain a designated amount of cash that will need to be signed out by Concessions Director and Apparel Director along with the Treasurer. Concessions and Apparel Directors are responsible for maintaining their own change for each event. The cash box and all monies will be returned to Treasurer and signed for at the end of the season.

Additional Cash Boxes may be assigned as deemed necessary by the Executive Board.

Section 2.

Receipt books will be assigned by the treasurer.

Receipts will be given for all transactions with the exception of concessions.

At the end of the event, the monies collected for each cashbox will be counted on­site by an electronic cash counter, witnessed by 2 people, one of which is a board member. The Cash Count Sheet will be completed, signed and given to the treasurer. The cash boxes will be locked in a secure location.

When money is transferred to secure location it will be escorted by two people. If the money is taken home by an executive board member the box will be locked and the key given to another board member. Monies will be deposited in the bank within 48 hours.

ARTICLE XII VENDOR PAYMENTS Section 1.

Section 2.

Disbursements and payments of invoices will be presented at the board meetings for approval prior to payment. Such approval will be documented in the minutes.

Payment of vendors will occur after board approval using the TDC checking account and payment will require the signature of 2 executive board members.

ARTICLE XIII SPONSORSHIP/DONATIONS Section 1.

Upon receipt of sponsorship/donation money, the receiver will send a text or email message to the 1st Vice President and Treasurer notifying them of the vendor and the amount. A picture of payment and Advertising order form will be included in the text/email. Donations shall be turned in to the 1st Vice President within 48 hours.

Section 2.

Once donation has been received by the 1st Vice President the money will be given to the treasurer for deposit.

ARTICLE XIV AMENDMENTS AND RULES OF PROCEDURES Section 1.

The Booster by­laws shall be reviewed as necessary, but no less than every two years at the beginning of November for possible amendments. The By­laws committee will consist of a minimum of three members including but not limited to the Secretary, one other Executive Board member and one Standing Coordinator. This committee will present the recommended amendments to the Board per the by­laws.

Section 2.

Section 3.

These by­laws may be amended at the general membership meeting of the organization by two­thirds affirmative vote of the members then present, constituting at least a quorum. Provided such amendment or amendments have been read at the preceding meeting.

Rules of Procedures. All meetings of the members and of the executive board shall be conducted according to parliamentary procedure as prescribed in

Robert’s Rules of Order, Revised, except wherein such rules of order conflict or are inconsistent with these by­laws.

ARTICLE XV MEETINGS Section 1.

General Membership Meetings: There shall be at lease five (5) General Meetings per school year. Meetings will be scheduled according to the availability of its members.

Section 2.

The Executive Board shall meet at least once a month at the discretion of the President.

Section 3.

Section 4.

Four members shall constitute a quorum for any regular or special general membership meeting.

At the first general meeting the Treasurer, with the assistance of the coach, will submit a proposed budget, which will include all reasonable anticipated income and expenses for the forthcoming Football season. When approved, the budget will become the guideline for approval of all major expenditures.

ARTICLE XVI GENERAL

Section 1.

Section 2.

Notices. Whenever notice to the general membership is provided for in these Bylaws, the following procedure shall be deemed full compliance with such requirements: The current database of member names, addresses, and telephone numbers of the members shall be kept and maintained by the website manager.

Notice. Board membership or booster membership does not provide any special privileges or discounts. All property, real and personal, wheresoever situated, that is owned by the organization shall not be used for any personal use.

Exceptions will be presented to the board on a case­by­case situation.

Section 3.

An original and two copies of an Officers/Coordinators report shall be compiled annually by all Officers/Directors and filed in a procedure book for the incoming Officers/Coordinators and filed with the President, and incoming Officer/Coordinator.

Section 4.

All Officers and Standing Coordinators shall receive training in their duties prior to the start of the season.

Section 5.

Inventory: An inventory of all Centennial High School Football Booster property, real and personal, wheresoever situated will be completed by January 31st each year. The two Vice Presidents will complete inventory.

Section 6.

Treasurer records, meeting minutes and any other documentation relevant to the business of the Touchdown Club will be kept in a secured location, specified by the board for a period of 7 years. Each board member will be responsible for returning all Touchdown Club documents at the end of their term.

Section 7.

Dissolution of the Organization: In the event there is disharmony within the organization or between the organization and school, a dissolution vote may be taken by the existing board, requiring two­thirds of the majority vote, the Head Football coach of Centennial High School, and an administrative representative of Centennial High School. A majority vote will affirm the motion for dissolution. Upon dissolution of the organization, all property, real and personal, wheresoever situated, that is owned by the organization shall be transferred to the Athletic Department of Centennial High School Football Program.