Premier Weddings of Indianapolis Winter 2018

weddings Premier

of Indianapolis

Cam & Chelseigh Cover Feature on Page 10

Winter 2018

we

WHO ARE, AND WHY THAT MATTERS TO

you!

Premier Weddings Magazine is all about inspiring couples planning their weddings, and showcasing the work of ALL vendors in your area - big and small! As you plan one of the most sacred events of your life, we hope that you not only flip through these pages to be inspired, but to get great exposure to the actual work of some of Indianapolis’ incredible wedding vendors!

SO WHAT MAKES OUR MAGAZINE DIFFERENT FROM THE OTHERS?

PUBLISHER Premier Weddings Magazine ADVERTISING INQUIRIES Email Nick Thiele at nick@premierweddings.com CLICK THE IMAGE BELOW TO REQUEST A MEDIA KIT

2019 Media Kit

It’s our focus on making sure you’re exposed to ALL the amazing vendors in Indianapolis - big and small! It’s important to understand that other wedding magazines charge thousands of dollars to advertise with them. This makes it extremely difficult for smaller (yet amazing) vendors to be able to promote their services. This is a problem.

Just because vendors choose to run a smaller operation and can’t afford to spend $3,000 or more on an advertisement, doesn’t mean they’re not incredibly talented and worth considering. They may be the very best choice to turn your dreams into a reality!

We collaborate with our advertisers so that not only is it affordable for virtually all vendors to showcase their work, but we can hand-pick those vendors that we believe will provide couples with the absolute best service and overall experience!

We hope that you’re as inspired by this issue as we are, and thanks for reading!

Sincerely,

The Premier Weddings Team!

ABOUT THE COVER Photographer: Rakoteet Photography Venue: Laurel Hall

Know Someone Recently Engaged?

Tell Them About This Spectacular Barn

A perfect place for your perfect day Looking for a unique venue for your next church/ministry event, co. team day, family reunion, party, school/reunion, dance..make it a one-of-a kind experience.

What we offer: • A 100-year-old barn with a warm country charm • Beautiful outdoor scenery including a bridge over our babbling brook and a historic 200-year-old Catalpa tree • Modern amenities like air conditioning, heat, and two indoor restrooms

7424 E. 100 N., Avon, IN 46123 | 317.430.5391 | avonweddingbarn.com

Contents

Cam & Chelseigh. . . . . . . . . . . . . . . . . . . . 10

Page 10

Ryan & Alison. . . . . . . . . . . . . . . . . . . . . . . 16 Jacob & Whitney. . . . . . . . . . . . . . . . . . . . . 20 Cakes & Sweets . . . . . . . . . . . . . . . . . . . . . 24 Choosing a Wedding Cake. . . . . . . . . . . . . 26 Wedding Photo Checklist. . . . . . . . . . . . . . 30 Jordan & Marie. . . . . . . . . . . . . . . . . . . . . . 34

Page 16

Aaron & Amy. . . . . . . . . . . . . . . . . . . . . . . 38 Questions to Ask a Caterer. . . . . . . . . . . . . 42 Ryan & Lindsay . . . . . . . . . . . . . . . . . . . . . 46 Clint & Chelsea. . . . . . . . . . . . . . . . . . . . . . 50 Questions to Ask a Florist. . . . . . . . . . . . . . 56 Rehearsal Dinners 101 . . . . . . . . . . . . . . . . 60

Page 20

Wedding Dress Shopping Tips. . . . . . . . . . 64 Nick & Andrea . . . . . . . . . . . . . . . . . . . . . . 68 Styled Shoot . . . . . . . . . . . . . . . . . . . . . . . . 72 Carlos & Taylor Engagement. . . . . . . . . . . 76 Choosing a Venue. . . . . . . . . . . . . . . . . . . . 80

Page 34

Page 38

Credits Page 46

Page 50

Page 68

Page 72

PUBLISHER Premier Weddings CONTRIBUTING PHOTOGRAPHERS OF REAL WEDDINGS Alison Mae Photography Ashley Renee Photography Beth Waterman Photography Heather Sherrill Photography NONPAREIL Rachel & Garren Photo and Film Rakoteet Photography Victoria Rayburn Photography A SPECIAL THANK YOU TO OUR CONTRIBUTING PHOTOGRAPHERS Alexander Cross Photography Ama Photography & Cinema C. Baron Photography CamillaRain Photography CHARD Photography Elly’s Photography Frances Photography Ivy Weddings Jonathan Ivy Photography Kaley Elaine Photography Krista Lee Photography Kristyn Hogan Photography Lacy Dagerath Photography Mark Thomas Photography Nyk+Cali Wedding Photographers SD Photography ADVERTISING INQUIRIES Email Nick Thiele at nick@premierweddings.com

Page 76

CREDITS Photo Credit: Ivy Weddings

Cam & Chelseigh

Cam & Chelseigh Photographer: Rakoteet Photography

LET’S CONNECT @premierweddings

premierweddings.com

11

12

Premier Weddings of Indianapolis // Winter 2018

LET’S CONNECT @premierweddings

premierweddings.com

13

Featured Vendors photographer / RAKOTEET PHOTOGRAPHY venue / LAUREL HALL florals / THE FLOWER MARKET men’s attire / MEN’S WAREHOUSE ring / INDY FACETS PRIVATE JEWELER shoes / MICHAEL KORS hair & makeup / MAIRA BASS apparel / SOPHIA’S BRIDAL, TUX, AND PROM cake / HEAVENLY SWEETS

14

Premier Weddings of Indianapolis // Winter 2018

Ryan & Alison

Ryan & Alison Photographer: Ashley Renee Photography

LET’S CONNECT @premierweddings

premierweddings.com

17

Featured Vendors photographer / ASHLEY RENEE PHOTOGRAPHY venue / SAND CREEK COUNTRY CLUB cake / CAKES BY KAREN band / PARTY PEOPLE ENTERTAINMENT apparel / CATHERINE’S BRIDAL BOUTIQUE

18

Premier Weddings of Indianapolis // Winter 2018

Jacob & Whitney

Jacob & Whitney Photographer: Beth Waterman Photography

LET’S CONNECT @premierweddings

premierweddings.com

21

Featured Vendors photographer / BETH WATERMAN PHOTOGRAPHY venue / ZYNTANGO FARM cake / BUTTERCREAM DREAMS dress / THE WEDDING STUDIO dress designer / STELLA YORK caterer / BIG HOFFAS florals / MOUNTS FLOWERS & GIFTS

22

Premier Weddings of Indianapolis // Winter 2018

Cakes & Sweets

Photo Credit: CHARD Photography

CAKES & SWEETS

WEDDING CAKES

6 Things to Consider When

Choosing a Wedding Cake!

CHECK WITH THE VENUE

THE FROSTING

Some wedding venues don’t allow you to bring in an outside cake. It’s important to check with your wedding venue first, and find out if there’s a fee for not getting your cake through them. You’d be surprised how much it can cost per slice to make arrangements to bring in your own cake.

Buttercream cakes typically taste a lot better than a fondant cake. Fondant cakes are chosen by couples who want that perfect cake look that really adds to the overall look of your wedding. If you’re going for both amazing taste and beauty, then consider first frosting the cake with a buttercream frosting and then add a layer of fondant over the top.

SIZE IT CAREFULLY You should have a good idea of how many guests you expect at your reception. Let your cake decorator know that, as well as how confident you are in that number. You want to avoid getting more cake than you need, but you also don’t want to be short handed.

Take the advice of your cake decorator on this topic. They do this for a living!

SHOP IT AROUND Wedding cakes are an important part of your wedding, and like everything else, you should shop around for the best service.

The best service isn’t always just who has the lowest price. You want to know how easy it is to communicate with the cake decorator. You’ll also want to read ample reviews to know how others feel about their experiences.

26

Premier Weddings of Indianapolis // Winter 2018

WEATHER & LOCATION Your options may be limited based on if you’re having an indoor or outdoor wedding.If you’re having your reception in July at a outdoor wedding venue, then you’ll need to avoid buttercream or whipped cream frosting. Nothing is worse than an icky mess that doesn’t hold up in warmer weather.

VENDOR COLLABORATION Many couples choose to put fresh flowers on their wedding cakes. If this is the case, you need to make sure your florist and cake decorator are able to communicate. Make sure you know whether it’s the florist or the cake decorator that’s going to add these final touches.

Photo Credit: Jonathan Ivy Photography

28

Premier Weddings of Indianapolis // Winter 2018

Photo Credit: Lacy Dagerath Photography

Wedding Photo Checklist With the Bride

q Bride alone – close up and full-length q Bride touching up makeup and hair q Bride with mother q Bride with father q Bride with both parents q Bride with grandparents q Bride with siblings q Bride with maid/matron of honor q Bride with groom’s sister(s) q Bride with all bridesmaids q Bride with flower girls q Bride with entire immediate family q Bride with father waiting to walk down the aisle

With the Groom

q Groom alone – close up and full length q Groom with mother q Groom with father q Groom with both parents q Groom with Brothers q Groom with bride’s brothers q Groom with best man q Groom with all groomsman q Groom with ring bearer q Groom with entire immediate family

At the Ceremony Venue

q Officiant q Groomsmen seating guests q Registry attendants & greeters

Photo Credit: Nyk+Cali Wedding Photographers

q Seating of grandmothers q Seating of mothers q Lighting of unity candle by parents q Groom waiting at alter with best man q Processional of wedding party q Maid/Matron of honor walking down the aisle q Ring bearer walking down aisle q Bride and father before walking down the aisle q Bride walking down aisle with father q Bride being given away q Entire ceremony scene once everyone is present q Bride and groom at the alter q Exchanging of rings q Exchanging of vows q Lighting of the unity candle q Exchanging of the kiss q Announcement of Mr. and Mrs. q Recessional

After the Ceremony

q Bride with register attendants q Bride and groom with greeters q Bride and groom with readers q Bride and groom q Bride and groom with wedding party q Bride and groom with bride’s parents q Bride and groom with groom’s parents q Bride and groom with bride’s family q Bride and groom with groom’s family

PHOTOGRAPHY

During the Ceremony

Wedding Photo Checklist Reception Photos

q Bride and Groom’s entrance to reception q Bride and groom’s first dance – full length q Bride and groom’s first dance – close up q Bride dancing with father q Groom dancing with mother q Bride and groom talking with guests q Toasting q Bride and groom cutting cake q Bride tossing bouquet q Groom taking off garter q Bride with all girlfriends q Groom with all best friends q Candid reception photos q Guests preparing for bride and groom’s “going away” q Bride and groom leaving reception

Miscellaneous

q Wedding cake q Food table q Decorations q Musicians q Gift table q Decorated car q Bride’s bouquet

Download Wedding Photos Checklist

Photo Credit: Krystyn Hogan Photography

Photo Credit: Alexander Cross Photography

Jordan & Marie

Jordan & Marie Photographer: Heather Sherrill Photography

LET’S CONNECT @premierweddings

premierweddings.com

35

Featured Vendors photographer / HEATHER SHERRILL PHOTOGRAPHY venue / TINKER HOUSE EVENTS men’s attire / THE BLACK TUX apparel / DAVID’S BRIDAL florals / GROUNDED PLANT AND FLORAL CO caterer / FAMOUS DAVE’S dj / COPPER MOON ENTERTAINMENT

36

Premier Weddings of Indianapolis // Winter 2018

Aaron & Amy

Aaron & Amy Photographer: NONPAREIL

LET’S CONNECT @premierweddings

premierweddings.com

39

Featured Vendors photographer / NONPAREIL venue / BLACK IRIS ESTATE beauty / LA DOLCE SALON AND SPA planner / BAYLEE BLACKBURN dj / THE PROS florals / JP PARKERS cake / CLASSIC CAKES officiant / JOSH HOLLOWAY

40

Premier Weddings of Indianapolis // Winter 2018

CATERING

Questions to Ask a Caterer

8 Essential Questions to Ask Your Caterer!

Every bride wants to be a good hostess and provide enough tasty food and drink to keep their guests in good spirits. Therefore, the most critical decision you will make for your wedding is the caterer. They can make your wedding reception a dream or a nightmare.

A good caterer can easily handle the preparation, service and clean up of the meal seamlessly. Many caterers also provide the rentals such as linens, dishes, and even tables and chairs as a service to their brides. Some even provide bartenders and cut and serve the cake. This one stop shopping experience can be valuable on saving time and money.

First, contact your venue for a list of approved caterers. Some venues require you to use one on the list. Ask who they recommend. If your venue does allow outside caterers, begin asking for recommendations from friends and family.

If you use a caterer that has never worked at that venue before, request a list of the requirements they have to meet in order to work on their property.

Don’t sign on the dotted line until you have had a tasting. Once you have found

Photo Credit: Kurtis Photography 42Kronk Premier Weddings of Indianapolis // Winter 2018

one that makes your tastebuds happy, ask these 8 questions to finalize the details.

What is the ratio of servers to guests, and how will the servers be dressed?

The service and atmosphere of the dinner hour is just as important as how the food tastes. Ask your caterer about the number servers they plan to provide for for your guest list. If you are having a buffet, you need one server for approximately every 20 guests. If you are having a plated meal, you can have one server for every 15 guests. Also, be sure their attire will match your atmosphere. You may assume the servers will be in black tie only to have them show up in the company polo.

Talk cocktails and cake.

This is where you will need to do some logistical work among your venue, cake bakery and caterer. You will want to make sure you (and your vendors) are clear on who is doing what. You do not want to pay double for both vendors planning to serve cake and cocktails or worse, no vendor planning to do so. Bartending and

cake service may be options your caterer provides. If you choose to utilize them, discuss each of these services and have your final decisions specified in your contract.

How is your pricing broken down (e.g. food, bar, tax, gratuity)?

A caterer should be upfront and clear about exactly what is included in their quote. If you are unsure, ask for an itemized quote. Many brides have blown their budget at the end of the wedding when they find that service and tax were not included in their pricing. For a large wedding, those two items could be several thousand dollars.

LET’S CONNECT @premierweddings

What is your payment policy?

While on the subject of pricing, discuss when and how you are to pay. Most caterers will require some sort of deposit when you sign your contract. You haven’t truly booked your caterer until this payment is received. It is also important to avoid late fees.

When is my final count date?

The final count date is the last day to tell your caterer how many to prepare for. It will save you money and stress to have this number as accurate as possible. Make sure you are clear on this day so you can give the caterer the number.

premierweddings.com

43

What is your cancellation policy?

QUESTIONS TO ASK

THE CATERER

There are a number of things that could come up that could cause you to cancel your caterer even if you are not calling off the wedding. Make sure you know the cancellation policy when you sign the contract. Think of it as Murphy’s Law wedding repellant.

What if my event runs over?

Have this conversation with your caterer before all your guests are stuck in traffic.

Again, no one plans for their wedding to run behind and the odds are, it won’t. But, just to be safe, ask about their policy just in case. Review question #6 for further explanation.

What is your policy on cleanup?

This is probably the last thing every bride thinks of in wedding planning. First, have a discussion on exactly what is considered clean up and who will be responsible for this service. Then, clarify who will clean up and when the cleanup will occur. While you’re at it, discuss what to do with the leftovers.

3 What is the ratio of servers to guests?

3 Who is doing what (cake, bartending)?

3 How is your pricing broken down?

3 What is your payment policy?

3 When is my final count date?

3 What is your cancellation policy?

3 What if my event runs over?

3 What is your cleanup policy?

44

Premier Weddings of Indianapolis // Winter 2018

Photo Credit: Kristyn Hogan Photography

Ryan & Lindsay

Ryan & Lindsay Photographer: Heather Sherrill Photography

LET’S CONNECT @premierweddings

premierweddings.com

47

Featured Vendors photographer / HEATHER SHERRILL PHOTOGRAPHY venue / BILTWELL EVENT CENTER cake / SWEETSISTERSINDY band / MY YELLOW RICKSHAW dress designer / STELLA YORK dress / THE WEDDING STUDIO BRIDAL BOUTIQUE

48

Premier Weddings of Indianapolis // Winter 2018

Clint & Chelsea

Clint & Chelsea Photographer: Rachel & Garren Photo and Film

LET’S CONNECT @premierweddings

premierweddings.com

51

Featured Vendors photographer / RACHEL & GARREN PHOTO AND FILM venue / AMERICAN LEGION florals / MIOUX FLORIST invitations / AFFORDABLE WEDDING INVITES BY GOSSETT PRINTING dress / DAVID’S BRIDAL dj / JACK MILLS DJ

52

Premier Weddings of Indianapolis // Winter 2018

Photo Credit: Elly’s Photography

EXQUISITE SHOT

Questions to Ask a Florist 1. How much experience do you have doing weddings?

2. Have you done weddings at my chosen venue before?

3. Will my flower choices be in season?

4. Do you have a porfolio of your work?

5. Who is responsible for setup and delivery? Is there a delivery fee?

6. How long do you need to setup?

7. How do you price your floral arrangements?

8. What recommendations do you have to help maximize my budget?

9. How would you describe your design style?

10. When is payment due?

Print Florist Questionnaire

FLOWERS Photo Credit: Jonathan Ivy Photography

Photo Credit: Ivy Weddings

GET INSPIRED: Click Here to View Our Online Floral Gallery LET’S CONNECT @premierweddings

premierweddings.com

59

REHEARSAL DINNERS

Rehearsal Dinners 101: Choosing the Perfect Venue The rehearsal dinner is a casual or formal gathering for the wedding party before the wedding that provides an opportunity for both families to get to know one another in a fun, relaxed environment. It’s a time to mingle, do a gift exchange, offer toasts, and provide some last-minute instruction about the actual wedding details. Rehearsal dinners vary as much as the wedding itself.

They can be formal banquets or garden parties, casual picnics, or even a BBQ.

WHO TO INVITE Turn the dinner into a fabulous welcome party - if your wedding is mostly local

60

Premier Weddings of Indianapolis // Winter 2018

friends and family but a few key people traveled far to come to your wedding, extend the invitation to them as a thank you for their extra effort. If you’re throwing a destination wedding or a party where at least half of the guests are from out of town, show your appreciation by inviting everyone to some kind of night-before festivity.

WHERE TO HAVE IT A sit-down dinner at a hotel ballroom or nice restaurant is the norm, but there’s no right or wrong when you plan your rehearsal dinner. Restaurants are ideal for

many because couples can focus on the more meaningful details - knowing that the food is taken care of! However, relaxing in a nice backyard, at an art museum, or even on the beach are perfectly acceptable locations. It just depends on your style and budget.

SOME POINTERS

FROM THE PROS!

WHEN TO INVITE YOUR GUESTS To help your guests manage their schedules, send out invitations with, or shortly after, your wedidng invitations. This will not only help your guests plan their travel, but ensure timely RSVPs.

HOW TO INVITE YOUR GUESTS If your rehearsal dinner will be at a high end restaurant, hotel ballroom, etc., you should send formal invitations. If, on the other hand, your rehearsal dinner will be more casual, such as an intimate gathering at your future in-laws home, then you can be more casual with your invitations.

You can send e-vites or send DIY invites.

Make sure it’s clear to your guests where they need to be and when. Your guests will want to dress appropriately, so details are important!

LET’S CONNECT @premierweddings

3 Don’t wait to book your venue 3 Use a seating chart 3 Don’t forget the bridal party gifts 3 Delegate responsibilities 3 Stick with your wedding theme 3 Have fun, but don’t stay out too late

premierweddings.com

61

Photo Credit: AMA Photography & Cinema

EXQUISITE SHOT

WEDDING DRESSES

The DO’s and DON’Ts of Shopping

for a wedding dress

Bridal dress shopping can be the ultimate girl time or a stressful experience. Even if you are a seasoned shopping aficionado, shopping for a wedding dress is a completely different experience. Fortunately, your bridal appointment will be successful if you remember these shopping tips.

DO: YOUR RESEARCH Build your confidence before shopping by gathering basic knowledge of wedding dresses. Do some simple research on dress styles and silhouettes, designers whose aesthetic matches yours and the colors you like best (yes, there are actually many shades of white). If you can communicate with your sales rep in her language, your appointment will be more successful.

DO: START SHOPPING EARLY Some brides will not start shopping until they have lost 10 more pounds. This is a mistake! The process can be stressful, and the added pressure of a tight deadline adds unnecessary drama. Try to begin shopping 9-12 months before your wedding. Pro Tip: If you are worried about a swing in weight, find a corset style gown.

64

Premier Weddings of Indianapolis // Winter 2018

DO: BRING A STRAPLESS BRA & PAIR OF HEELS If you want to see exactly how the dress will look, have these items handy. Some dresses will look completely differently with a good foundation or when they are lifted just an inch or two with a pair of heels.

DO: TRY ON DIFFERENT STYLES

DO: START SHOPPING EARLY

You have always dreamed of a ball gown, but may be pleasantly surprised at how elegant you feel in a mermaid or A-line.

Trust your bridal consultants and try on anything they suggest. Your dream dress may be homely on the hanger but gorgeous on you.

Some brides will not start shopping until they have lost 10 more pounds. This is a mistake! The process can be stressful, and the added pressure of a tight deadline adds unnecessary drama. Try to begin shopping 9-12 months before your wedding. Pro Tip: If you are worried about a swing in weight, find a corset style gown.

DO: YOUR RESEARCH Build your confidence before shopping by gathering basic knowledge of wedding dresses. Do some simple research on dress styles and silhouettes, designers whose aesthetic matches yours and the colors you like best (yes, there are actually many shades of white). If you can communicate with your sales rep in her language, your appointment will be more successful.

LET’S CONNECT @premierweddings

DON’T: GET HUNG UP ON SIZE It is just a number. Wedding dresses do not run the same as your typical clothing sizes. Don’t let a tiny number in the tag stand between you and your dream dress.

Remember your dress will probably require some alterations. It’s about the fit, never about the number.

premierweddings.com

65

DON’T: BRING YOUR ENTOURAGE Bring your trusted advisors--your friends and family that are encouraging yet honest.

Do not bring a huge entourage because you do not want to hurt feelings. In this case, the appointment usually leads to confusion and conflicting opinions. It will be hard to focus on your true feelings on each dress.

DON’T: TRY ON A DRESS YOU CAN’T AFFORD It is worth repeating. Do not try on a dress that is outside of your budget, even if it is just to get a feel for a style or size. A $2,000 dress will never be able to compete with a $7,000 dress. Don’t set yourself up for failure. Stick to your price range. Pro Tip: If you are working with a low budget, go for a more simple gown and glam it up with a quality beaded sash or accessory.

DON’T: FORGET ABOUT ACCESSORIES & ALTERATIONS Invest some time in choosing just the right accessories to complement your ensemble and of course, don’t forget to budget for them.

Some brides put so much time and energy finding just the right dress and the rest of the details are just an afterthought. You may want a veil, ower crown or hair piece, jewelry, and a pretty sash or belt. Don’t forget about your shoes! You will de nitely need cute and comfy shoes!

Your best experience will happen at the best bridal shop. Ask for suggestion to find a shop that offers a great selection in your price range, and helpful bridal consultants.

66

Premier Weddings of Indianapolis // Winter 2018

Photo Credit: Lacy Dagerath Photography

Nick & Andrea

Nick & Andrea Photographer: Victoria Rayburn Photography

LET’S CONNECT @premierweddings

premierweddings.com

69

Featured Vendors

photographer / VICTORIA RAYBURN PHOTOGRAPHY venue / EMBERS VENUE 2nd shooter / SARAH ELIZABETH PHOTOS jewelry / SHANE CO. ring / RICHTER SCALE RINGS caterer / YESTERYEAR’S MEATS & SPECIALTY design and decor / GATHERINGS WEDDING AND PARTY RENTALS florals / BROOKSIDE FLORIST apparel / SUITOPIA dress / BELOVED BRIDES makeup / SHEAR MADNESS BY DEB hair / THE CUTTING ROOM

70

Premier Weddings of Indianapolis // Winter 2018

Styled Shoot

Styled Shoot Photographer: Rakoteet Photography

LET’S CONNECT @premierweddings

premierweddings.com

73

Featured Vendors photographer / RAKOTEET PHOTOGRAPHY venue / THE SYCAMORE AT MALLOW RUN invitations / MILAGROS STUDIO cake / THE CAKEHOLE

hair / EDITH HERRERA HAIR & MAKEUP

dress / LUXEREDUX BRIDAL BOUTIQUE, KELLY’S CLOSET planner / BLUE LLAMA EVENTS

apparel / LOUIE’S TUX SHOP

other / BANZI BALLOONS EVENT SERVICES

llamas / HAMILTON COUNTY LLAMAS

av & lighting / STERLER PRODUCTIONS

equipment rentals / UNCOMMONLY STYLED, VIOLET VINTAGE RENTALS linens, tables, and chairs / A CLASSIC PARTY RENTAL

74

Premier Weddings of Indianapolis // Winter 2018

florals / KNOX FLOWERS

Carlos & Taylor Engagement

Carlos & Taylor Engagement Photographer: Alison Mae Photography Venue: Indianapolis Museum of Art

LET’S CONNECT @premierweddings

premierweddings.com

77

78

Premier Weddings of Indianapolis // Winter 2018

CHOOSING A VENUE

Photo Credit: Ivy Weddings

CHOOSING A VENUE

Important Questions to Ask a Wedding Venue SCHEDULING AND ACCOMMODATIONS 1. Is my wedding date available?

2. How many other weddings are scheduled that day?

3. How many people can the venue accommodate?

4. How long will I have use of the event space(s) 5. I reserve? Is there an overtime fee if I stay longer?

6. Can I hold my ceremony here, too? If so, is there an additional charge?

7. Is there a bride’s changing area?

8. How much time is allocated for the rehearsal?

9. Is there room for a band and/or dancing?

10. Are there adequate bathroom facilities?

11. Is there a coat check?

12. Is the site handicap accessible?

13. Is there parking on site? If so, is it complimentary?

Do you offer valet parking?

MONEY MATTERS 1. What is the venue fee and what is included in that price?

2. Is there a discount for booking an off-season date or Sunday through Friday?

3. How much is the deposit, when is it due, and is it refundable?

4. What’s the cancellation policy?

5. What’s the payment plan for the entire bill?

GENERAL QUESTIONS 1. Is there a backup plan for rain or inclement weather?

2. Who is responsible for setting up and tearing down the decor, and when will it be completed?

3. Does the venue have liability insurance?

4. Will there be security guards on site, or do I need to make my own arrangements?

Photo Credit: C. Baron Photography

Important Questions to Ask a Wedding Venue VENDORS AND SETUP 1. Must I use in-house caterers, or choose from a preferred vendor list?

2. If I hire my own caterer, are kitchen facilities available for them?

3. Can I bring in a cake from an outside cake maker or must I use a cake made on the premises? Is there a cake-cutting fee? If I use a cake made on site is the fee waived? Do you provide special cake-cutting utensils?

4. When can my vendors arrive for setup?

5. Are there any decoration limitations?

6. Are candles permitted?

7. Are tables, linens, chairs, plates, silverware and glassware provided? If so, is there an additional charge?

8. Can I move things around and decorate to suit my purposes, or do I have to leave everything as is?

9. Does the venue own sound equipment, or do I need to rent my own?

FOOD AND BEVERAGE 1. Are you licensed to provide alcohol service? If so, is alcohol priced per person? 2. By consumption?

Are there additional charges for bar staff?

3. What is the food & beverage cost on a per-person basis? What is the tax and service charge?

4. Can I bring my own wine, beer or champagne, and is there a corkage fee if I do?

5. Can I bring in other alcohol?

Download Important Questions to Ask Your Wedding Venue Photo Credit: Alexander Cross Photography

Photo Credit: Kristyn Hogan Photography

Photo Credit: Mark Thomas Photography

Available in our digital issue only!

PLANNING GUIDE

Advice from the pros to help you plan your perfect day!

WEDDING TIMELINE CHECKLIST YOU’RE ENGAGED!

q Determine Budget

q Start Compiling Guest List q Determine Possible Dates q Research Wedding Venues q Create a Wedding Website

12 MONTHS

q Hire a Photographer

q Begin shopping for wedding dresses q Choose your bridal party q Finalize date after considering venue and photographer availability q Book a block of hotel rooms for out-of-town guests

11 MONTHS q Plan wedding decor q Research floral design & book florist q Book caterer q Choose stationary vendor q Consider hiring a wedding planner

10 MONTHS

q Finalize guest list q Register for gifts

q Choose an officiant

88

Premier Weddings of Indianapolis // Winter 2018

q Compile music list for ceremony & reception

9 MONTHS

q Order wedding dress

q Order Save the Dates!

8 MONTHS

q Order accessories

q Plan and book honeymoon (for international excursions)

7 MONTHS

q Choose and order wedding invites q Hair and makeup trial q Order bridesmaids dresses q Send out Save the Dates

6 MONTHS

q Order rental items (tables, chairs, etc.) q Arrange for additional sound equipment, if necessary

5 MONTHS

q Choose groom’s attire

q Purchase shoes, lingerie, and garter q Plan and book honeymoon (local excursions)

q Book wedding night accommodations!

2 MONTHS

q Mail Wedding Invitations q Finalize catering menu (don’t forget the alcohol)

6 WEEKS

q Purchase wedding bands q Confirm # of bouquets, centerpieces, and boutonnieres

2 WEEKS

q Obtain marriage license q Create a wedding day itinerary to give to vendors and attendants q Give final head count to caterer q Finalize seating chart q Confirm vendor arrival times

Download Printable Timeline Checklist

THE COUNTDOWN!

3 MONTHS

PHOTO/VIDEO

ATTIRE

RECEPTION

WEDDING BUDGET

Photo Credit: Ama Photography & Cinema

ESTIMATE ACTUAL

Venue & Rentals Catering Beverages Cake Miscellaneous

$ ________ $ ________ $ ________ $ ________ $ ________

ESTIMATE ACTUAL

Gown & Alterations Headpiece & Veil Bridal Accessories Hair & Makeup Groom’s Tux/Suit Groom’s Accessories Children’s Apparel Miscellaneous

$ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________

ESTIMATE ACTUAL

Photography Videography Additional Prints Miscellaneous

$ ________ $ ________ $ ________ $ ________

$ ________ $ ________ $ ________ $ ________ $ ________

$ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________

$ ________ $ ________ $ ________ $ ________

ESTIMATE ACTUAL

Ceremony Musicians Cocktail Hour Music Reception DJ/Band Sound System or Dance Floor Rental Miscellaneous

$ ________ $ ________ $ ________

$ ________ $ ________ $ ________

$ ________ $ ________

$ ________ $ ________

ESTIMATE ACTUAL

Florals for Ceremony Bride’s Bouquet Bridesmaid’s Bouquets Boutonnieres Corsages Reception Decor Lighting Miscellaneous

$ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________

ESTIMATE ACTUAL

Site Fee Officiant Flower Girl’s Basket Ring Pillow Miscellaneous

$ ________ $ ________ $ ________ $ ________ $ ________

$ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________

$ ________ $ ________ $ ________ $ ________ $ ________

BUDGET

MUSIC FLOWERS & DECOR CEREMONY

TRANSPORTATION

RINGS

STATIONARY/GIFTS

WEDDING BUDGET

Photo Credit: Jessica Strickland Photography

ESTIMATE ACTUAL

Save the Date Cards Invitations & RSVPs Seating & Place Cards Menu Cards Thank You Notes Postage Bridal Party Gifts Favors Miscellaneous

$ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________

ESTIMATE ACTUAL

Bride’s Ring Groom’s Ring

$ ________ $ ________

ESTIMATE ACTUAL

Limousine for Bride and Groom Limousine for Bridal Party Transportation for Out-of-Town Guests Valet Parking Miscellaneous

$ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________

$ ________ $ ________

$ ________

$ ________

$ ________

$ ________

$ ________ $ ________ $ ________

$ ________ $ ________ $ ________

ESTIMATE ACTUAL

Catering Bartender Liquor Rentals Decor Music Servers Miscellaneous

$ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________

ESTIMATE ACTUAL

Marriage License Wedding Coordinator Bridesmaid’s Luncheon Hotel for Guests Manicure/Pedicure for Attendants Security Other

$ ________ $ ________ $ ________ $ ________

$ ________ $ ________ $ ________ $ ________

$ ________ $ ________ $ ________

$ ________ $ ________ $ ________

Download Printable Budget

$ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________ $ ________

BUDGET

REHEARSAL DINNER MISCELLANEOUS

GUEST LIST Guest

Sent Invite

Attending

How Many

Thank You

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

_________________________

q

Yes q No q

_____

____________

q

Download Printable Guest Checklist 94

Gift

Premier Weddings of Indianapolis // Winter 2018

‘‘

“Determine your overall budget first and allocate your dollars per category. This will help determine the max number of guests that you can afford to entertain.”

“Nix plus ones for your friends who are in casual dating relationships. If your bridesmaid begins dating someone a couple months prior to the wedding and you approve of the guy then invite him for cocktails and dancing after dinner.”

-- NATALIE DAWLEY - Houston, TX

“Weddings are an investment. Your guest on your guest list should be invested in your relationship as a couple and supportive in starting your new life together. If people end up on the guest list because you were invited to their wedding, or they go to your church, that is not a good enough reason.”

-- ANGELA PROFFITT - Nashville, TN

“Couples should know the approximate number of guest before settling on a venue. Be selective with your guest list because cost per guest will most likely be one of your biggest expenses. ” -- SHARON PEOPLES, Houston, TX

THE GUEST LIST

Tips from the Pros on How to Compile Your Guest List!

360° VIRTUAL VENUE TOURS TOUR

wedding venues

LIKE NEVER BEFORE WITH OUR 360° VIRTUAL VENUE TOURS! 3

360° Views of the Entire Venue

3

New Photo & Video Galleries

3

Floorplan Navigation

3

Tour Venues 24/7, on Any Device

3

NEW: View Daytime or Nighttime Views of the Venue

3

Easily Share with Family, Friends, and Vendors, and Plan Like Never Before!

N E W!

DAYTIME AND NIGHTTIME VIEWS OF THE VENUE!

TOUR

wedding venues AND PLAN YOUR WEDDING!

Couples use our 360° virtual venue tours to not only search and tour venues, but also to plan the details or their weddings! With 24/7 access to wedding venues via our tours, couples can now coordinate with their vendors on specific details related to design and layout, and also share the tours with friends and family anywhere in the world and plan as if everyone were together at the venue!

Start Touring Venues Now