Wedding Planning Guide

Page 1

planning SAVING YOUR SANITY, ONE LIST AT A TIME


Twelve Month Wedding Timeline Now that you’ve said “yes!” it’s time to get organized! Use our checklist as a guideline to help you through the wedding planning process. TWELVE MONTHS

z Choose the date & time z Plan the budget z Reserve ceremony site z Start your guest list z Hire a wedding consultant z Meet with officiant to discuss premarital counseling

z Visit reception sites & reserve one

z Choose your attendants z Shop for gown and arrange alterations

NINE MONTHS

z Order wedding dress, veil & accessories

FOUR MONTHS

z Choose ceremony music z Order men’s formal wear z Reserve rehearsal dinner location

z Book stylist or salon for bridal party hair, nails, & makeup

z Discuss menu with caterer z Order wedding bands z Meet with premarital counselor z Purchase mothers’ dresses TWO MONTHS

z Address & mail invitations z Plan hair & makeup trial z Confirm ceremony details z Arrange rehearsal dinner plans z Complete proper documents

z Take engagement pictures z Select dress for bridal attendants for changing your name z Decide wedding style z Confirm delivery date of gown formal, casual, etc. z Announce engagement in your local newspaper z Interview & book photographer, videographer, caterer, & florist

z Discuss honeymoon plans (get passport if needed)

z Choose reception music z Send Save-the-Date cards SIX MONTHS

ONE MONTH

z Obtain marriage license z Arrange final gown fittings z Buy gifts for the wedding party z Make reservations for bridesmaids’ luncheon

z Reserve rental equipment z Purchase wedding accessories (guest book, z Choose your baker & order your wedding cake & groom’s cake

z Finalize guest list z Register for gifts z Order invitations, stationery, & thank you cards

z Reserve accommodations for out-of-town guests

z Finalize honeymoon plans z Choose favors

unity candle, cake knife)

TWO WEEKS

z Start reception seating chart & place cards

z Confirm rehearsal dinner plans z Contact guests who didn’t RSVP z Break in wedding shoes z Write rehearsal dinner & wedding toasts

z Meet with photographer & videographer & submit a list of must-take shots

z Confirm honeymoon plans

ONE WEEK

z Pick up your gown z Pack for honeymoon z Confirm transportation details z Give caterer final head count z Review timetables & details with vendors

z Put fees in wedding day envelopes

DAY BEFORE

z Deliver gift baskets to hotels z Host bridesmaids’ luncheon z Have manicure and pedicure z Attend ceremony rehearsal z Hold rehearsal dinner & hand-out special gifts to wedding party

z Prepare tip envelopes & arrange for someone to distribute them

WEDDING DAY

z Eat breakfast z Arrange to get checked in & have luggage delivered to your hotel

z Get hair & makeup done z Relax! You’re getting married!!!


Wedding Day Checklist A checklist of things every bride should have on hand for her wedding day. Be prepared! Check off items as you assemble your kit. HONEYMOON CHECKLIST

z Airline tickets (note flight number & departure/ arrival time)

z Cruise tickets (note cabin number & departure/ arrival time)

z Resort/Hotel phone & confirmation number z Passports/Visas z Camera, SD cards & charger z Credit cards z Traveler’s checks z Sewing kit z Medicines/Prescriptions z Extra contact lenses or glasses z Toiletries z Electrical plug adapters z Hair dryer UPDATING YOUR NAME

z Auto Registration z Bank & Credit Card Accounts z Car Insurance Policy z Credit Reporting Agencies z Deeds/Titles z Driver’s License z Employee Records z Investment Accounts z Life Insurance Policy z Medical/Dental Records z Memberships z Passport z Post Office Records z Social Security Records z Stock Certificates z Tax Agency Records z Voter Registration Records z Wills/Trusts

WEDDING DAY EMERGENCY KIT

z Phone numbers for

wedding party, wedding coordinator & vendors

z Sewing kit (thread, needle, safety pins & scissors)

z Personal emergency kit

(including Shout wipes, tampons, & a small snack)

z Skin care (cleansers,

moisturizers & lotion)

z Hair care (hair dryer, curling iron, curlers, brush, comb, hair spray, hair gel, bobby pins, hair elastics, barrettes)

z Nail polish, nail file & polish remover (in shade worn & clear to stop runs in nylons)

z Makeup & makeup remover z Double stick tape z Extra pair of nylons z Toothbrush, toothpaste, floss & mouthwash

z Steamer or iron z Hand mirror, tweezers & small grooming scissors

z Tissues & disposable wipes z Anti-cling spray z Deodorant, perfume & baby powder

z Cotton balls, cotton swabs z Headband or clips for pulling hair back while applying makeup

z Small hand towel z Lint brush z Breath mints z Cash z Checks z Something old, new, borrowed & blue

WEDDING ATTIRE

for her:

z Gown z Headpiece & veil z Lingerie (bra, bustier, slip) z Hosiery & garter z Shoes z Jewelry & accessories z Wrap/jacket z Gloves for him:

z Coat, shirt, vest, trousers z Cummerbund z Neckwear z Cufflinks z Socks & shoes

don’t forget z Rings & marriage license z Ring bearer pillow z Flower girl basket z Wedding programs z Cake knife & server z Toasting flutes z Favors z Guest book & pen z Unity candle, kiddush cup z Pay officiant & vendors z Assign person to collect gifts


Cakes Planner CAKE STYLE

CAKE ACCESSORIES

GROOM'S CAKE

ADDITIONAL DETAILS

Type of Cake

Cake Topper

Type of Cake

Wedding Cake Location

Flavor of Filling

Cake Flowers

Cake Theme

Groom's Cake Location

Flavor of Icing

Cake Decorations

Flavor of Filling

Cake Table Decorations

Date to Taste Samples

Cake Stands

Flavor of Icing

Part to Save

Description

Cake Boxes

Cake Decorations

Person Responsible for Cake Top, Knife, & Server

Cake Knife & Server

Description Person to Save & Freeze Cake

Cake Napkins

Catering Planner TYPE

COURSES

ENTRÉES

ALCOHOL

SERVICE

RENTAL ITEMS

z Beer & Wine z Wine with Dinner z Champagne Toast z Specialty Cocktail

z Passed Hors d'oeuvres z Hors d'oeuvre Tables z Seated Meal z Buffet

z Breakfast/Brunch z Tea z Lunch z Cocktails z Dinner z Dessert z Full Bar

z Hors d'oeuvres z Appetizer z Soup z Salad z Entree z Dessert z Cocktails

z Beef z Chicken z Pork z Fish/Seafood z Lamb z Pasta z Tables z Chairs & Chair Covers z Linens z China, Glassware, Silverware & Serving Dishes

SPECIAL

z Vegetarian z Kosher z Gluten Free z Other


Flowers Planner FLOWERS BY SEASON SPRING

Cherry Blossom Daffodil Dogwood Forsythia Hellebore Hyacinth Lilac Lily of the Valley Muscari Peony Quince Rose Sweet Pea Tulip Viburnum SUMMER

Anemone Astilbe Azalea Calla Lily Camellia Cosmos Daffodil Dahlia Daisy Delphinium French Tulip Hollyhock Hyacinth Hydrangea Jasmine Lady's Mantle Larkspur Lilac Lily of the Valley Marigold Mimosa Pansy Peony Primrose Ranunculus FALL

Autumn Leaves Celosia (cockscomb)

DESCRIPTION OF WEDDING FLOWERS

Chinese Lantern Chrysanthemum Crosnia Dahlia Hydrangea Seasonal Berries Statice Sunflower Yarrow

HELPERS

CEREMONY

Cake Cutting Attendant

Altar/Chuppah

Guest Book Attendant

Candles & Holders

Officiant

Pew/Aisle Markers

WINTER

Soloists & Musicians

Other

WEDDING PARTY

Other

Bride’s Bouquet

RECEPTION

Bride’s Toss Bouquet

Entryway

Bride’s Attendants’

Head Table Centerpiece

Bouquets

Parents’ Table

Flower Girl’s Headpiece / Basket

Centerpieces

Amaryllis Anemone Casablanca Lily Evergreen Forced Bulbs Freesia Gerber Daisy Heather Narcissus Holly (ilex) Paper-white Poinsettia Rose Stephanot YEAR ‘ROUND

Baby’s Breath Calla Lily Carnation Cattleman Chrysanthemum Daisy Freesia Gardenia Gerber Daisy Gladiolus Iris Lily Orchid Protea Ranunculus Rose September Aster Snapdragon Stephanotis Tuberoses

Groom’s Boutonnière Groom’s Attendants’ Boutonnière Ushers’ Boutonnière Ring Bearer’s Boutonnière Mothers’ & Grandmothers’ Corsages

Guest Table Centerpieces Reception Room Flowers Cake & Cake Table Champagne/Punch Table Gift Table Guest Book Table Restroom

Fathers’ & Grandfathers’ Boutonnières

Other

Other

Other

BOUTONNIERE | Single flower for men worn on lapel

NOSEGAY | Single flower or small bouquet, carried

CORSAGE | Single flower for women worn on wrist

POMANDER | Round bouquet on cord usually for flower girls

CASCADE | Blossoms & greenery in teardrop shape

SPRAY | Small bunch of gathered flowers, carried

HAND TIED | Cut flowers tied with ribbon/fabric, carried

TOSS BOUQUET | Bouquet thrown to the single ladies


Wedding Budget CEREMONY

MUSIC

$

Ceremony Site Fee

$

Ceremony

$

Save-the-Date Cards

$

Officiant

$

Reception

$

$

Marriage License

$

Candles/Candelabra

OPTIONAL ITEMS

Invitations & Envelopes

$

Calligrapher

$

Postage

$

Thank You Notes

$

Ceremony Programs

FAVORS & ACCESSORIES $

Cake Knife & Server

$

Cake Top

$

Favors

$

Flower Girl’s Basket

$

Guest Book & Pen

$

STATIONERY

$

Wedding Coordinator

$

Attendant Accommodations

$

Bridesmaids’ Dresses & Shoes

$

Placecards

$

Flower Girl’s Dress

$

Other

$

Groomsmens’ Formal Wear

TRANSPORTATION

Ring Bearer’s Pillow

$

Ring Bearer’s Attire

$

Toasting Glasses

$

Bridesmaid Luncheon

$

Unity Candle, Kiddish Cup

$

Host & Hostess Gift

$

Attendants Gifts

$

Other

FLOWERS $

Bride’s Bouquet

$

Attendants’ Bouquets & Boutonnière

$

Groom’s Boutonnière

$

Ceremony Flowers

$

Reception Flowers

$

Decorations

GIFTS $

Maid/Matron of Honor

$

Bridesmaids

$

Best Man

$

Groomsmen

$

Ushers

$

Child Attendants

$

Bride & Groom

$

Bride’s Parents & Grandparents

$

Groom’s Parents & Grandparents

$

Pre-Wedding Party Hosts

$

Cake Cutting Attendant

$

Soloist/Musicians

$

Program Attendants

$

Other

PHOTOGRAPHY $

Photographer Fees

$

Engagement Session

$

Proofs

$

Wedding Album(s)

$

Disk of Images

RECEPTION

$

Wedding Party

$

Guests

$

Parking

VIDEOGRAPHY $

Videographer’s Fee

$

Wedding DVD

$

Additional Copies

$

Edited Highlights

$

“Love Story” Production

WEDDING ATTIRE

$

Reception Site Fees

FOR HER:

$

Food & Service

$

Gown

$

Tax & Gratuity

$

Alterations

$

Beverage/Bar Fee

$

Headpiece / Veil

$

Cake/Cake Cutting Fee

$

Lingerie & Garter

$

Rental Items

$

Shoes

Other

$

Jewelry & Accessories

$

Hair, Makeup, Manicure

$

Other

$

RINGS $

Engagement

$

Bride’s Wedding Band

$

Groom’s Wedding Band

FOR HIM:

$

Formal Wear

$

Neckwear & Cufflinks

$

Accessories

$

Shoes

$

Other


Sharing the Cost Willingness and ability should always be taken into account when negotiating who pays for each expense. Use these traditional guidelines for some basic guidance, but don’t be afraid to break the “rules!” Everyone should be comfortable with their share and nothing is ever set in stone.

BRIDE

GROOM

z Groom’s Wedding Ring z Wedding Gift for Groom z Gifts for Bridesmaids z Gift for Parents z Gowns for Bridesmaids (optional) z Accommodations for Out-of-

z Bride’s Engagement & Wedding Ring z Bride’s Bouquet z Mothers' Corsages z Wedding Gift for Bride z Gifts for Groomsmen & Ushers z Gift for Parents (optional) z Formal wear for Groomsmen (optional) z Accommodations for Out-of-

Town Attendants (optional)

z Informal Stationery

Town Attendants (optional)

BRIDE’S FAMILY

z Engagement Party z Bride’s Wedding Attire z Bride’s Parents’ Wedding Attire z Wedding Gift for Newlyweds z Invitations, Announcements,

z Marriage License z Honeymoon z Fee for Officiant

z Engagement & Wedding Photographs

z Groom’s Wedding Attire z Groom’s Parents’ Wedding Attire z Wedding Gift for Newlyweds z Rehearsal Dinner z Shipment of Wedding Gifts to Couple’s Home z Welcome Party for Out-of-Town Guests (optional)

GROOM’S FAMILY

z Engagement Party (optional; following

Thank You Notes, Postage

party by bride’s parents)

z Wedding Ceremony Programs

z Wedding Reception z Flowers for Ceremony & Reception z Bridal Party Bouquets & Flowers for Flower Girl z Transportation for Wedding Party to Ceremony & Reception

WEDDING PARTY

z Videographer z Musicians/Vocalists z Security & Insurance for Gifts z Welcome Party for Out-of-Town Guests

z Bridal Shower for Bride z Bachelor(ette) Party z Accommodations for Self z Wedding Attire & Shoes

totals for budget

Ceremony

Music

Stationery

Favors & Accessories

Photography

Transportation

Flowers

Reception

Videography

Gifts

Rings

Wedding Attire


Your

Registry Checklist RISE & SHINE

z Sheet Set z Duvet z Comforter z Pillows z Mattress Pad

COOK A MEAL

z Saucepans z Cookware z Cutting Boards z Mixing Bowls z Knife Set

HONEYMOON

z Plane Tickets z Hotel z Luggage z Rental Car z Beach Towels z Excursions

ENTERTAIN TOGETHER

z Flatware z Cheese Plate z Wine Glasses z Whiskey Glasses z Pitcher z Salad Bowl z Bar Tools

FLOWER POWER

FRESHEN UP

ENTERTAINMENT & SOUND

z Bathmat z Shower Curtain z Soap Dispenser z Storage

z Sound Bar z Security System z Digital Camera z Alexa

z Towel Set

z TV

DECORATE TOGETHER

z Picture Frames z Throw Blankets z Lamps z Art z Furniture

z Grill z Patio Furniture z Lawn Mower z Leaf Blower

TOOL STUFF

WAKE UP

z Coffee Maker z Toaster z Blender z French Press z Waffle Maker

GET OUTSIDE

z Planters z Yard Items z Hose z Lawn Ornaments

OFFICE TIME MAKE IT SPOTLESS

z Vacuum z Broom z Laundry Basket z Iron / Board z Mop

z Desk z Office Supplies z File Cabinet z Stand Up Desktop z Paper Shredder

z Toolbox z Electric Drill z Step Ladder z Full size Ladder z Saw z Laser Level z Stud Finder

FOR FUN

z Board Games z Camping Gear z Fitness items z Books z Bikes

THINK OUTSIDE THE BOX

z Hangers z Kitchen Furniture

z Sports Items z Yard Games


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