PRA Destination Overview - Palm Springs by prasandiego

Palm Springs

Erin Slater

Senior Regional Sales Manager

Erin.Slater@PRA.com

Thank you for your interest in visiting our beautiful state of California! We offer experiences for every type of guest and memorable, unique details that will stun. By looking at each opportunity from our shared guests’ perspective, we are uniquely positioned to craft experiences that resonate for years to come. We’re consistently challenging ourselves to grow ahead of our clients’ ever-changing desires and making investments in creative development and technology that will provide detail and efficiencies so we can continue to be our clients’ top choice of DMC partner.

Through PRA’s past 40 years in business, it’s been the moments that drive our passion – the moments that leave you breathless and the moments that make you say wow. Over four decades, PRA has been so lucky to work with thousands of clients to make moments matter. As we look to the future, we ask ourselves, what will define our next moment, and how can we help you experience yours?

We’re confident that we will make defining and unique experiences for your program. You have

an experienced team here at PRA Palm Springs that is committed to working as an extension of your team any way we can. We look forward to continuing our collaborative approach with you as you explore all our destination offers.

Adventure Food + Breweries

History + Art

Palm Springs is a hidden treasure where people go to have an adventure. It’s where the ancient palm groves of Indian Canyons meet Rat Pack mid-century cool. It’s where you can go off-roading on a bike after breakfast and sip martinis around Frank Sinatra’s pool at sunset.

From draft suds to small-batch spirits, you’ll find several breweries and distilleries in Greater Palm Springs that give a whole new meaning to the word “craft.” After all, sipping a chilled one by the pool and under the palms is in our DNA. Pair an awardwinning ale with tangy barbecue at Babe’s Bar-B-Que & Brewery, enjoy an IPA on the outdoor patio at La Quinta Brewing Co. in Old Town, or grab a pint at Coachella Valley Brewing Company , where beers are made using local citrus, honey and herbs.

From year-round festivals, Hollywood history, celebrity architecture, and vintage aircrafts, Palm Springs is hot spot for art and history. Take a tour to see celebrity homes, attend an art festival, or learn about the role Air Power played in preserving American liberties during WWII.

PALM SPRINGS

Airport

Palm Springs International Airport (PSP)

Travel time is 20-35 minutes on average

Note: ONT, LAX, SNA and SAN can also all be serviced by our Palm Springs team.

Transportation

One-Way Transfers

PRA to manage manifests to organize single or group transfers

Shuttle Service

Scheduled transfers to/from the airport with PRA staff to assist for a seamless arrival and departure experience

PALM SPRINGS

Airport Arrivals + Departures

Meet + Greet Services

Event Transportation

Activity + Recreation Transfers

Private Aviation Greets

Shuttle Planning Execution

PALM SPRINGS

Program Pricing Guide

Airport Transportation + Staff

Estimated Shuttle Round Trip: $45 - $95 per person

Average one-way transportation from PSP to Greater Palm Springs hotels

Motorcoach: 5 hour minimum: $1,150

Mini Coach: 4 hour minimum: $580

SprinterVan: $480

SUVs: $420

Sedan: $295

Staff: 5 hour minimum: $250

Décor Options

Specialty Linens: $85 - $115

Centerpieces: $85 - $200

Upgraded Chairs: $15 - $30

Lounge Grouping: $1,200 - $2,100

Themed Props: $350 - $750

Lighting: $1,500 - $6,000

Offsite Venue Pricing

Casual: $325 - $450 per person

Mid-Level: $450 - $550 per person

High-Level: $550 - $850 per person

Includes venue fees, basic décor, and catering (open bar during reception with passed hors d’oeuvres, three course menu and dinner wine). Transportation and staff are additional..

Estimated pricing based on a minimum of 100 guests.

Entertainment Options

2-4 PieceBand or DJ: $1,500 - $3,500

Dance Band or Show: $4,500 - $15,000

Interactive: $950 - $2,500

Rider requirements additional.

Custom shows available.

Tour + Activity Pricing

Basic: $150 - $225 per person

Enhanced: $225 - $325 per person

Exclusive: $325 - $600+ per person

Based on (4-5) hour tours, includes transportation (where applicable) and staff. Minimum of (20) guests.

Team Building Pricing

Basic: $125 - $200 per person

Enhanced: $200 - $350 per person

The basic pricing option is based on staying on property. Off property options when quoted will include transportation and staffing.

AIf I am having an outdoor event or activity, what should I expect the weather to be like?

The average number of days of rain in Palm Springs are around 5. Even on those days, rarely does it rain for the full day. The biggest challenge is the heat in the summer starting late May and lasting through end of September, and potential for wind. PRA recommends weather backups for all outdoor events, in the event of inclement weather.

A Q A Q A Q

Where is the “Wow” venue in Palm Springs?

Palm Springs’s “wow” venue is the former Dinah Shore Estate in the heart of Palm Springs. This iconic, MidCentury home was designed by renowned architect Donald Wexler in 1964 and is a great venue that reflects the architecture and celebrity lifestyle Palm Springs is known for.

What is a typical transfer time to an event or activity?

Since Palm Springs is situated in a valley, most in-town activities are no more than a 20-25 minute transfer.

What are Palm Springs’s top activities for groups?

Palm Springs is famous for the Palm Springs Aerial Tramway that is the largest rotating aerial tramway in the world. More popular activities are hiking the unique Joshua Tree National Park, golfing at PGA West, and experiencing an architecture tour.

PALM SPRINGS

Palm Springs Convention Center

•The Palm Springs Convention Center is a 245,000 sq ft convention center located in downtown Palm Springs, California.

•Located 1.5 miles from the Palm Springs International Airport, the Palm Springs Convention Center is walking distance to 1,600 hotel rooms and just blocks away from the Heart of Downtown and historic Palm Canyon Drive.

•Architect William Pereira designed the original building in 1974.

•In 2005, the Convention Center completed a massive expansion, adding over 100,000 sq ft.

PALM SPRINGS

The Ritz-Carlton, Rancho Mirage

Set above Coachella Valley, The Ritz-Carlton, Rancho Mirage offers an elevated experience of a timeless destination. Modern design invites connections with the desert, from stunning valley views at The Edge Steakhouse to holistic spa rituals inspired by the land, while the storied past of Palm Springs complements the resort’s elegant luxury. Enjoy spacious accommodations, an exclusive Club Lounge and more than 30,000 sq ft of event space.

La Quinta Resort + Club

La Quinta Resort + Club is at the base of the Santa Rosa mountains, five miles from Empire Polo Club – home to the Coachella and Stagecoach festivals. There are several golf courses within 10-minutes and we’re 30 miles from Joshua Tree National Park. Our 45 lush acres offer 41 climate-controlled pools, 21 tennis courts, eight pickleball courts, and a spa.

PALM SPRINGS

JW Marriott Desert Springs Resort + Spa

This refreshed, luxury hotel features superb service, redesigned venues and family-friendly amenities. Enjoy entertaining space and views of the pool or lake in our Suites. Take a dip in the outdoor pools, test your swing on the golf courses or play a set on the tennis courts.

Pamper yourself at the day spa and indulge at one of our popular restaurants. More than 234,000 square feet of indoor and outdoor event venues are available for corporate seminars.

PALM SPRINGS

Program Overview

Morning

Airport Arrivals

Meet and Greet

Scenic VIP Transfer with Beverages

Welcome Amenities

Afternoon

Sunglass Station

Choose your favorite pair at the hospitality station and wear them for the whole trip!

Group Activity

BMW Performance Center

Drivers will enjoy the opportunity to challenge themselves on the track to see how they, and the BMW vehicles perform at the highest level. Include your company logo on a BMW M series for photoops, massage therapists on the side lines for anyone not driving, catered lunch and BMW merch takeaways.

Optional Daytime

Activities

• Aerial Tram

• Biking

• Celebrity / Architecture Home tour

• Hiking

• Jeep Tour

• Golfing

• Cultural Tour

• Horseback Riding

• Living Desert

Evening

Welcome Reception On-

Property

Desert Sunset

Set the tone of the beautiful California desert at sunset.

Off Property Evening

Frank Sinatra Estate

Welcome your guests with a Rat Pack look a like, bringing the old Hollywood theme to life.

Gala Evening Rose Garden

A private polo demonstration followed by a gourmet dinner in the heart of the Rose Gardens.

Airport Departures

Manifest coordination by PRA staff

Suggested Hotel Departure Times

Palm Springs Airport– (1.5-

2) Hours Domestic

Los Angeles International Airport (LAX): (5) Hours

Domestic, (6) Hours

International

PALM SPRINGS

Exclusive to Our City

Aerial Tram Celebrity Home Tour Living Desert Tour Jeep Tour

Once atop the peak of Mt. San Jacinto, guests will find themselves at an 8,516 ft. elevation and in a 13,000-acre Wilderness State Park forest surrounded by a magnificent pine forest and views stretching miles to the Salton Sea.

Today’s adventure will provide an insider’s look at the lifestyles of your favorite celebritiespast and present. This is a fun and informative celebrity home tour through the historic Las Palmas area of Palm Springs. The driving tour will pass the former homes of celebrities such as Lily Tomlin, Zsa Zsa Gabor, Bob Hope and Elizabeth Taylor.

The desert’s many facets will be explored in this fascinating docent led journey via covered tram car at the Living Desert Wildlife and Botanical Park. Howling wolves, surefooted bighorn sheep and magnificent cats make for an unforgettable experience.

This educational eco-tour focuses on the history of the late 19th century mining era and the settlers of the Indian Tribe who lived off the land and made the valley their home. Guests will wander in the recreated Indian Village, while a knowledgeable guide explains what life was really like for the early desert settlers.

PALM SPRINGS

Porta Via

Wally’s Desert Turtle

Lavender Bistro

Mr. Lyons

Eight4Nine

Copley’s

Cuistot

La Spiga

Frank Sinatra House

Events That Inspire

Guests will have a taste of California. With multiple tasting stations, they will have the ultimate experience for their tastebuds.

Events That Inspire

Start the day off with a Brunch + Pool Party. Guests will relax along the pool like celebrities from the 60’s .

Events That Inspire

Guests will have the chance to immerse themselves into the desert’s vibrant festival cultural with all 5 senses covered.

Events That Inspire

Celebrate in this Hollywood Regency themed gala. Guests will have a paparazzi photo opportunity and a chance to win a Jackpot!

PRA in Action – Ready to Partner with You

PRA Service Capabilities

PRA delivers experiences anywhere – throughout the world, in destinations, on stage and on screen. Through our unique service capabilities, PRA event architects guide organizations in bringing people together with highly produced, strategic program design, brand engagement and authentic destination experiences.

Destination Services

Themed Décor + Entertainment

Activities + Excursions

Offsite Venues

Teambuilding

Integrated ESG Planning

Ground Transportation

Social Impact Programs

Creative Services

Production Services

Digital Services

Event Strategy

Holistic Journey Mapping

Experience Design

Activations + Experiential

Multi-City Campaigns

Product Launches

Content + Messaging

Media Production

Production Management

Theatrical Design + Delivery

AV Specification + Sourcing

Stage Direction + Performance Coaching

Hybrid Events

Broadcast Production

Immersive + Inclusive

Virtual Environments

Digital Experiences

Remote Networking + Teambuilding

PRA is committed to being a leader within the business events industry by providing services, resources and support to our clients and partners that improve the environmental impact of events, contribute positively to our communities, and celebrate the diversity of our team.

PRA has dedicated itself to be stewards of People, Planet and Purpose. With that ethos, we have committed to and developed several partnerships to ensure we reach our goals & objectives. Join us and learn more by clicking on any of these logos to see how you can accelerate your sustainability journey.

Striving for Zero Empowering our People Advocates for Action

How PRA Impacts YOUR EVENT

• Identifies your company’s ESG objectives

• Understands required metrics + measurement for stakeholder reporting

• Apply the Design Thinking Process to develop a customized event strategy

• Assess + select supply chain partners who deliver your unique ESG goals + objectives

• Weave your ESG initiatives into our services

• Examples: Locally sourced food, reusable + replanted centerpieces, local impact projects, alternative transportation options

We work to pair clients with event sustainability + social impact solutions that fit your goals and budget

Identify Sustainability Initiatives Incorporate Throughout Event Strategy + Design Implement, Advocate + Measure

• Holistic approach

• Weaving goals + objectives into event design

• ESG theme focus

• Identify post event metrics needed

• Weave sustainability objectives throughout event design options

• Highlight PRA’s diverse supply chain

• Develop legacy opportunities in the community

• Engage the stakeholders through design

• Fully trained team for seamless sustainability integration

• Community partnerships to further your mission

• Working with partners to ensure accurate measurement / reporting of impact

Décor + Creative Design

Zero-waste design – nothing to landfill post event + intentional sourcing of materials

Food + Beverage

Meat-free menu planning with locally sourced and culturally interesting foods

Gifting

Working with unique, local community partners to provide one-of-a-kind gifts that support the local community

Offsite Venue Selection

Here is an example showcasing how we can help you reduce your carbon footprint through the services we offer at your next event.

Sourcing LEED certified facilities

Attendee Engagement / Contributions

Pairing digital tools to your event objectives to reach maximum impact

Ground Transportation

Alternative fuel vehicle options

PRA has an extensive network of valuable suppliers that help us bring your events to life. To maximize the impact you make, we have used our reach to bring you the best options and deliver on your ESG metrics.

A supplier to meet your ESG needs.

✓ Fully vetted suppliers in all destination

✓ Vetted for sustainability initiatives, social impact initiatives + diversity and inclusion

✓ Ability to provide you with reporting

✓ Ability to showcase which suppliers your event is supporting in the community

Ways to Give Back, Locally

• People competing in short, fast-paced physical and mental challenges to win bicycle parts, and ultimately build bicycles to donate to the local children’s charity – Boys + Girls Club Palm Springs.

• Once the bikes are assembled, we tally the points and announce the winning team. We then have the winning team formally donate all the bicycles.

Bike Build for Boys + Girls Club Palm Springs

This high energy event will have guests participating in fun and hilarious games, while winning the parts to build bicycles that are donated to children at local Boys + Girls Clubs!

• It is a truly heartwarming and incredibly fun experience!!