ISO9001/2015 Internal Audit - DOCUMENT CONTROL V1
Date
Tuesday, November 19, 2019
Audit Number
2019 Q3 NO 18
Name of Auditor
Lucy Bennett-Poole
Scope & Objective of Audit
To ensure that Section 7.5.3 is being adhered to on a continuous basis and that where new external documents are introduced to the business processes, they are documented and controlled in the same manner.
What our QMS States...... 7.5 - DOCUMENTED INFORMATION 7.5.3 - Control of Documented Information All documented information is generate, stored and viewable from this website. External Documents Where external documents are required for the planning or operation of the management system then they shall be identified in the relevant section of the Quality Manual, and an electronic copy is held in the relevant section of this website.. All external documents will be reviewed by the Management Representative for suitability before they are included. Record Retention Where hard copies are required, current year will be retained within the central filing area in the office with previous years being held in a suitable archive location on PWS premises for a minimum period of 7 years. When files are due to be disposed of, this will be reviewed in the Management Meeting to confirm that there is no benefit to continue to retain longer, provide formal authorisation for disposal and identify any specific controls that may be required. Where files are held electronically, these are backed up every 2 hours on a cloud based back-up system. When a file is required to be accessed from the cloud based storage system, a username and password is required. The Directors have this information and if neither are available, all passwords are in the password section of this website to which the office manager has the password. There is no standard retention policy, as those which need to be retained for a minimum of 7 years will be held as hard copy.
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