WASHINGTON STATE DEPARTMENT OF TRANSPORTATION FERRIES DIVISION REQUEST FOR PROPOSALS FRIDAY HARBOR, LOPEZ ISLAND AND ORCAS ISLAND FERRY TERMINAL AGENT CONTRACTS The Washington State Department of Transportation Ferries Division, operating as Washington State Ferries (hereinafter called "WSF"), requests proposals for the following described Contracts: WSF is seeking contracted Terminal Agents (hereinafter called the "Agents") for WSF’s Friday Harbor, Lopez Island and Orcas Island Ferry Terminals (hereinafter called the "Terminal" or “Terminals”). WSF is issuing this RFP to provide an opportunity for new, competitive proposals for each Terminal Agent Contract. Qualifying parties may submit proposals to operate any or all of the Terminals. (Note that the Shaw Island Ferry Terminal Agent Contract is not within the scope of this RFP due to a prior Contract assignment to the current Agent.) The proposed Terminal Agent Contracts shall be for an initial term of approximately five (5) years, commencing September 1, 2013 and expiring on September 30, 2018. WSF shall have the sole authority to offer an extension of the Contracts for two additional five (5) year terms. The current contracted Terminal Agents may submit proposals for the new Terminal Agent Contracts. If a new Terminal Agent is selected at any location, the current Terminal Agent will train the new Agent to ensure a smooth transition in Terminal operations. WSF’s objective is to enter into Terminal Agent Contracts with Agents that will (i) be solely responsible for the daily management and operation of the Terminals; and (ii) provide courteous and efficient service to WSF customers, with all such activities coordinated with WSF. At all times, the Terminal Agents shall manage and operate the Terminals as independent contractors, not as employees of WSF or the State of Washington. An optional Pre-Proposal Conference will be held at 11:00 a.m. on Tuesday, June 25, 2013, at WSF’s offices in downtown Seattle (see address below). Contact WSF’s Tim McGuigan at 206.515.3601 to sign up for the Pre-Proposal Conference. Additionally, WSF believes that a visit to the Terminals is crucial to preparing a proposal under this RFP. Therefore, WSF will conduct an optional tour of each Terminal on Thursday, June 27, 2013. Contact WSF’s Tim McGuigan at 206.515.3601 for meeting locations and time. WSF will not grant any contractual relief for failure to attend the Pre-Proposal Conference and/or Terminal tours. The closing date for receipt of proposals is 2:00 p.m. on Wednesday, July 10, 2013 or as otherwise amended under the RFP. Proposals received after that time will be rejected. Unless all proposals are rejected, WSF intends to award the Terminal Agent Contracts to the responsive and responsible proposer(s) who offer the most advantageous proposals to WSF based on the evaluation criteria established for the Contracts. On or after June 14, 2013, interested parties may obtain the RFP package from WSF’s Legal Services & Contracts Department as shown below, for the non-refundable fee of $50.00. Informational copies of the RFP package will be on file after that date at various plan centers, WSDOT Support Services / Seattle SBA and at WSF. WSF will also post the RFP package on the following web site: www.wsdot.wa.gov/ferries/ business/contracts/. Legal Services & Contracts Department Washington State Ferries 2901 Third Ave. Suite 500 Phone: 206. 515. 3606 (recording) Seattle, WA 98121-3014 Fax: 206. 515. 3605 WSF assumes no obligation of any kind for expenses incurred by a respondent to this Notice or the RFP package.
Published on Jun 13, 2013