Tēnā tātou katoa,
E au e titiro ana ki te tau kua pahure, e maha te mamae kua pā atu ki ngā tangata huri noa i Aotearoa.
Te mamae hauora, te mamae pūtea, te mamae huarere, a, te mate Kowheori-19 hoki.
Kaore e kore i tū ngā whare pukapuka hurinoa i te motu ki te awhi me te manaaki ngā tangata o Aotearoa. Ka kī te ngākau ki te kite ngā mema o PLNZ e kaha tonu te tautoko i a rātou kaimahi. Ka noho poho kererū ahau ia koutou.
Anei te 2022 rīpoata ā tau
Over the past financial year, New Zealanders have experienced a whirlwind of public health issues, uncertain economic trends, and extreme climatic conditions.
The COVID-19 pandemic continued to disrupt daily life alongside weather events with major rainfall, slips, and flooding. And yet, despite all these challenges, throughout 2021-22 our public libraries continued to deliver consistently excellent public library services throughout the motu.
This is where PLNZ membership showed its true value by members generously supporting, sharing, and working with their colleagues. It is with pride and pleasure we present the 2022 Annual Report.
Tangimeriana
Chris Hay
Christchurch
Anne-
Lois Haddon H B Williams Memorial Library Gisborne
It’s an honour to present Public Libraries of New Zealand’s (PLNZ) Annual Report for 2021 22
2021 2022 has once again been a turbulent year dominated by Covid 19 and its aftermath including the national anti vax rallies which unfortunately divided our communities.
Also, the motu has experienced supply chain issues, a tough labour market, fatigue from our front facing staff and economic pressures. Consequently, many Councils are undergoing budget forecasts to accommodate the financial pain points and rate increases which may impact library services going forward On top of this, we experienced national and international weather events and ongoing conflict in Ukraine What a year!
In our professional environment, we officially farewelled NZLPP as the funding expired Some libraries have been fortunate to retain secondees whilst others have returned to their normal workforce capabilities. Some of the strategic partnership grants have been extended including the grant to Taituarā and PLNZ We trust you have been able to distribute the community survey across your district as the results will enable you to calculate how your library services contribute to your community’s wellbeings Another continuing grant is the SLANZA/LIANZA grants to aid a qualification uplift across the library and information sector The current round closes soon
Even though NZLPP has officially concluded PLNZ is keen to continue to build on our strategic partnerships and work collaboratively across sectors This includes our relationships with Local Government New Zealand (via the Library Policy Advisor, Marion Read), Taituarā, National Library and LIANZA. We continue to have regular hui with these organisations to focus on future directions and to act as a unified clear voice.
PLNZ celebrated the collective gains we made this year including the tsunami of public libraries that are now Fine Free and the launch of the Fine Free website and Toolkit in May 2022. The Fines Free Campaign was a huge achievement, and we are anticipating many more libraries across our motu will succeed on their journey to becoming Fine Free by July 2023
Also, several new library buildings/community hubs have been or are under construction and we look forward to openings over the next 12 months. This includes Hornby Library, Pool and Community Centre (Christchurch, Gore District Library and Blenheim Library and Art Gallery, to name a few
The 2022 PLNZ Forum was once again a success, being oversubscribed, it included a strong line-up of presenters and a chance for public library managers to reconnect face to face after so long Thanks to the Christchurch City Library and Te Ara Atea teams for hosting us and making us feel welcome over the two days.
Finally, PLNZ were agile and offered a range of online professional development opportunities including Taking Care of Business zoom forums as issues impacted our sector These were extremely popular and often connected library managers and library staff working remotely or facing new opportunities to share and air concerns. I wish to thank the library managers who lead these Forums and share their expertise Watch out for the data workshops across the motu in early 2023 featuring LibPAS and using your data to tell your story.
I wish to farewell PLNZ Executive committee member, Sue Fargher, who has been acting in the role of the Central North Island Region Rep Sue is well known across the library community and, we thank her for her input and energy and wish her all the best for her retirement I would like to welcome our returning Board members, Chris Hay from Christchurch City Libraries representing the Upper South Island and Lois Haddon from HB Williams Memorial Library, Gisborne representing Central North Island Welcome back! I will stay on as PLNZ Chair until mid 2023 (then Rob Baigent will take up the reigns) and Judy Ryder has agreed to a second term as Treasurer
It has been a challenging year I wish to thank my colleagues across the motu and especially those, on the PLNZ Executive Committee, the Fine Free Aotearoa Committee and Brilliant Data Working Group for their continued focussed mahi Also, thanks to the PLNZ Team ably led by Executive Director, Hilary Beaton.
I look forward to the next year as we continue our efforts to help shape and strengthen the public library sector and to deliver programmes and services that support and provide value to our members and across our communities.
Public Libraries of New Zealand‘s commitment to s members runs deep as we seek to learn from our e and invest in our people, processes, and systems t improved, effective model for delivering PLNZ prog events, and campaigns
The following details our achievements against the four strategic focus areas of our Statement of Intent (SOI) and plan for 2020/21: Advocacy Community Collaboration Voice
In 2021 2022, we built on the success of the national campaign Literacy in Life, by launching Fine Free Aotearoa in May 2022 Now 56% of NZ public libraries are totally fine free for adult and children’s overdue fines. The website and toolkit are widely available and well used, nationally, and generated interest, internationally This outstanding achievement by New Zealand’s public libraries was recognised in the mainstream media throughout 2021 22
PLNZ played an important role in delivering information as part of the Central Government’s Economic Recovery Strategy which included submissions for extended funding and hardship grants for many public libraries from the New Zealand Libraries Partnership Programme We have also seen recognition and active championing of public libraries through the appointment and support of a Library Policy Advisor, Marion Read, within LGNZ
During 2021 22, PLNZ experienced a significant uptake of online engagement resulting in an increase in members’ participation in a range of forums, including PLNZ Listservs, regular regional ZOOM meetings, the Taking Care of Business programme, and staff development opportunities We endeavoured to provide timely and accurate information on COVID 19 restrictions to the public library sector, liaising with Local Government New Zealand (LGNZ), Taituarā, and various Central Government advisory groups to clarify public health mandates and ensure the safety of our workforce, our whanau, and their communities.
Further
in the body of this report.
"It has been inspiring to see libraries respond to the many opportunities and challenges with a passionate commitment to community wellbeing."
PLNZ delivered several successful online professional development opportunities and information sessions for the sector Topics included: How modern libraries are cultivating thriving communities. guest speaker Kay Mercer, Events Coordinator for Dunedin Public Libraries Māori Collections: Separated or Integrated with guest speaker Dr Spencer Lilley and Hinehapainga Rameka Katterns, and Ali Te Pohe. Getting the Most out of your Data Collection webinar with National Data Collection, Project Lead, Tiffany Rawlings was broadcast twice. Epic Consortium: Benefits Challenges, and Trends with guest speaker Paula Banks and facilitator, Lisa Salter
While PLNZ team members work from home, we have enjoyed the opportunity to visit and meet in our member library spaces when restrictions permitted We were also delighted to plan for another (albeit deferred) face to face Forum of Library Managers in Christchurch, hosted by Christchurch Central Library Tūranga and Te Ara Ātea libraries This attracted new levels of sponsorship and record registrations despite the threat of cancellation.
PLNZ continued to support the activities of the National Library on several research projects, surveys, and quarterly info sharing meetups with the National Librarian, Rachel Esson Working closely with LIANZA, we released joint Statements of Position on COVID 19 and Fine Free Aotearoa and continued to amplify their PD programmes through our e bulletins We also partnered with Taituarā, the Department of Internal Affairs and the Ministry of Health to bring information sessions for our members.
On the research front, PLNZ has actively engaged with numerous individuals, organisations, tertiary educators, government departments, and our affiliates to raise the profile and work of Public Libraries. We have also fielded queries from the media and set up interviews with librarians. It has been a concerted effort and one we can all be proud of These connections have led to stories about the work of public libraries appearing regularly in print and broadcast media providing a more complete view of libraries’ value and performance
A highlight of 2021 22 has been to gain recognition for public libraries’ contribution to the four Wellbeings: social, economic, environmental, and cultural This has been helped by funding from the NZLPP and the Taituarā/PLNZ Joint Initiative CoCr8 collaboration is ongoing. Having shared our data, public libraries will be able to calculate how their programmes and services are contributing to the local and global good
In June 2022, Taituarā and PLNZ presented at the 4th Government Data Summit to numerous government departments working in the data collection space
Delegates were particularly impressed with Taituarā’s Living Libraries dashboard and PLNZ’s professional development programme to upskill and create library managers with a data mindset.
It has been a big year! As the Executive Director, it has been inspiring to see libraries respond to the many opportunities and challenges with a passionate commitment to community wellbeing
I wish to thank the PLNZ Executive Committee for their continued leadership and guidance. Thanks also to the library managers, members, partners, and library staff for making my job easier by sharing your experiences and giving your support. I’d especially like to acknowledge and thank the hardworking members of Fine Free Aotearoa and Brilliant Data Working Groups: Louise LaHatte (Project Lead FFAWG), Rob Baigent, Pete Gray, Luisa Haines, Lois Haddon, Dyane Hosler, Marion Read, Cynthia Smith Tiffany Rawlings (Project Lead BDWG), Brian Anderson, Paul Andrews, Rob Baigent, Fiona Brooks, Lisianne Hoch.
And finally, a big thanks to the PLNZ Team: PLNZ Virtual Assistant, Tania DeJonge; Finance Officer, Alan Collins; Cultural Support, Harley Kaihe Katterns; Data Analyst, Paul Andrews; and Project Officer, Fiona Brooks I feel very fortunate to work among such professional, big hearted people.
Paul and Fiona are funded by NZLPP.
LibrariesandBranches
NationalPopulation
The total number of locations including the main, branch and mobile libraries.
Number of active borrowers who have carried out one or more transactions within the past 24 months.
TotalItemsIssued
A number of physical loans, including renewals, of adults, children and young adult materials.
The total collection size of physical items, including books, serials, and audio-visual materials as of 30 June.
The total collection size of e-Items as of 30 June. This total includes consortium numbers. The size of the collection is the number of items your customers have access to.
The total number of visits made by persons/individuals to the library premises or virtually (library website, app, and social media accounts), annually.
InternetAccess
The total number of internet accesses from physical machines owned by the library and/or APNK.
InternetAccess viaWiFi
The total number of internet accesses from a user's private or mobile device via the library's public network.
The total number of reading programmes held throughout the year, including Summer Reading, Winter Warmers, etc.
The total number of events and programmes that the library organised. This would include exhibitions, events both within the library and offsite, online programming, and outreach events and programmes.
Public space includes space for readers and reading areas, materials, shelving and storage areas open to the public, space for services to clientele, public service desks, exhibit space, equipment areas, aisles, and all other spaces open to the public, excluding commercial spaces.
Hamilton City Libraries | Hauraki District Libraries |
Kawerau District Library | Matamata Piako District Libraries | Ōpōtiki District Library | Ōtorohanga
District Library | Rotorua Library Te Aka Mauri
Ruapehu District Libraries | South Waikato District Libraries | Taupō District Libraries | Tauranga City Libraries | Thames Coromandel District Libraries |
Waikato District Libraries | Waipa District Libraries |
Waitomo District Library | Western Bay of Plenty District Libraries | Whakatāne Libraries and Galleries
Central Hawkes Bay District Libraries | Gisborne District Library | Hastings District Libraries
Horowhenua District Library
Manawatū District Libraries | Napier Libraries
New Plymouth District Libraries | Palmerston North City Library
| Rangitīkei District Council Libraries
South
Stratford District and Centennial Library | Wairoa Centennial Library
Taranaki District Libraries
Whanganui District Library
I am pleased to present the financial report for the year ending 30 June 2022 of behalf of the PLNZ executive committee
Our audited nett profit reflects a slight loss this year of (9,788) however this is an improvement from the 2021 year which was (57,708). Our budgeted end of year was forecast to make a small profit this was impacted by some increases in operating costs combined with a decision made part way through the year to support libraries in the journey to become fines free This project is namely Fines Free Aotearoa. Once again, as with the 2020/2021 year, we were faced with the dilemma of cancelling the annual forum due to be held in May and then deferred into the new financial year August. All revenue already received and money expended was moved to 2022/2023
The majority of our income is derived from subscriptions Subscriptions come from libraries. Thank you for your continued support This year we were fortunate to obtain additional funding from New Zealand Libraries Partnership Programme (NZLPP) $48,500 is reflected in this year’s accounts. With the additional revenue, we have been able to target initiatives that further support Library Managers
Our total revenue for this year was $230,314.
Our key activities for this financial year have been the Annual Campaign, The National Data Collection and Fines Fee Aotearoa. These projects have received the most financial support from the PLNZ Our total expenses were $240,102 As is the case for each financial year, time is devoted by the executive in reviewing operating costs to ensure we, Public Libraries NZ, operate in a lean and efficient manner and the funding continues to benefit libraries.
Best wishes
Judy Ryder TreasurerPublic Libraries of New Zealand
"As is the case for each financial year, time is devoted by the executive in reviewing operating costs to ensure we, Public Libraries NZ, operate in a lean and efficient manner and the funding continues to benefit libraries. "
TheAssociationofPublicLibraryManagersIncorporated Fortheyearended30June2022
1.LegalName&TypeofEntity
TheAssociationofPublicLibraryManagersIncorporatedisaregisteredcharityandIncorporatedSociety.
2.RegistrationNumber
CC51415
3.Entity'sMission
TosupportthedevelopmentofconsistentlyexcellentpubliclibraryservicesthroughoutAotearoaNewZealand.
4.Entity'sStructure
OurExecutiveCommitteecontrolstheaffairsoftheAssociation.TheCommitteeconsistsofthreeexecutiveofficerpositions (chair,chairelect/immediatepastchairandtreasurer)electedbyallmemberswithvotingrightsandsixregionalrepresentatives electedatalocallevel.
OuroperationsaremanagedbyourExecutiveDirector(ED).ContractorsareengagedbytheEDasrequiredtoprovideservices thatassistwithprogrammedelivery.Inadditionourmembersandvolunteerssupportuswitharangeofprojectsandevents throughouttheyear.
5.Source&MethodsofObtainingCash,Resources MainSourcesofIncome
Wearefundedthroughamixtureofmembershipfeesandself-generatedrevenue.
Volunteerscontributetoallsignificantprojectsasrequired,includingthegovernanceoftheAssociation.
6.ContactDetails
PostalAddress:POBox1138,MannersStreet,Wellington6142 Phone:0226438579 Email:info@publiclibraries.org.nz Website:www.publiclibraries.org.nz
TheobjectivesofthePublicLibrariesofNewZealand(PLNZ)associationasperourConstitutionare:
1. To determine and communicate the views of PLNZ to stakeholders, local government, national government, and the wider public.
2. To advocate the role and contributions that public libraries make to Aotearoa New Zealand society and the information economy.
3. To articulate the strategic direction for the public libraries of Aotearoa New Zealand.
4. To develop and foster strong relationships with stakeholders and strategic partners that will benefit public libraries and the communities they serve.
5. To promote the development of public library resources and services across Aotearoa New Zealand.
6. To promote equity of public library service for all New Zealanders.
Objective1
TodetermineandcommunicatetheviewsofPLNZtostakeholders,localgovernment,nationalgovernment,andthewider public.
• HoldannualExecutiveCommitteeFace2Facewithkeystakeholders
• ExecutiveCommitteemembersandmanagementinvitedtositonGovernmentAdvisorycommitteesandworkingparties.
• MeetwithMinisterswhenrequired
• Respondtopolicyandgovernmentsubmissionsasrequired
• Generatejointstatementswithstakeholders
Objective2
ToadvocatetheroleandcontributionsthatpubliclibrariesmaketoAotearoaNewZealandsocietyandtheinformation economy.
• WorkwithaffiliatesandstakeholderstodeveloptheValuePropositionofPublicLibrariesandreleaseJointStatements
• ProvidewrittensupportforLibraries’LongTermPlan(LTP)bids
• OrganiseandsupportwrittenandoralsubmissionstoCouncils
Objective3
ToarticulatethestrategicdirectionforthepubliclibrariesofAotearoaNewZealand.
• ProduceNationalStrategicFrameworkeveryfiveyears
• MaintainandmanageannualNationalDataCollection
• DeliverannualAnalysis&InsightReporttoallmembersandaffiliates.
• Holdannualmembers’StrategicForum
• Runannualcampaigns
Objective4
Todevelopandfosterstrongrelationshipswithstakeholdersandstrategicpartnersthatwillbenefitpubliclibrariesandthe communitiestheyserve.Theseincluded:
• DIA,NationalLibraryofNewZealand,andNewZealandLibraryPartnershipProgramme(NZLPP)
• LocalGovernmentNewZealand(LGNZ)
• Taituarā(AssociationofLocalGovernmentManagers)
• LibraryandInformationAssociationofNewZealand(LIANZA)
• MinistryofHealth
• StatisticsNewZealand
Objective5
TopromotethedevelopmentofpubliclibraryresourcesandservicesacrossAotearoaNewZealand.
• ManageandmaintainPublicLibraries’websitesandothersocialmediachannels
• Respondtomediainquiries
• Monitorregionalandnationalnewspapers
• Organiseradiointerviewsonnationalandcommercialstations
Objective6
TopromoteequityofpubliclibraryserviceforallNewZealanders.
• DesignedanddevelopedFineFreeAotearoaToolkit.https://finefreeaotearoa.org.nz/
• Launchedandmanagedcampaignwebsite
Thestrategicintentoftheassociationstatesfourkeygoals.Thesedriveourannualstrategyandperformance.Theyareas follows:
Goal1:Influentialnetwork
Strategy:Designanddelivermembershipservicesthatensurepubliclibrarymanagershaveaccesstovaluableresourcesand opportunitiestolearnfromeachother.
Deliverable:MembershipServices
Measure:Retentionandgrowthofmembershipoverthreeyears,emergence,andrecognitionofinfluentialnetwork.
Goal2:Nationalpresence
Strategy:Buildcapabilityandcapacityforpubliclibrarymanagerstousetheirinfluence,nationally,andtoassistmembersto deliverconsistentlyexcellentpubliclibraryservices.
Deliverable:NationalInitiatives
Measure:Establishmentofnationalframeworkanddevelopmentofinterregionalcollaborationstodevelopservices.
Goal3:BetheVoiceofPublicLibraries
Strategy:Tellingourstory,ourway.Shareourcollectiveexperienceandraiseourvoicetochangeperceptionsofpubliclibraries bytellingourstories,ourway.
Deliverable:PLNZcommunications
Measure:IncreasedmediacoveragethatreflectscurrentpracticeandtheroleofPublicLibrariesinthe community.
Goal4:Responsibleresourcing.
Strategy:Resultingincontinuedfinancialhealthandsuccess.
Deliverable:Operationalenablers.
Measure:Membershipretentionratemaintained.TrustinPLNZasanorganisationismaintained.
Goal 1: Membership Services: listserv,resources,newsletter
• Membershipincreasedby4%
• Additionalmembersby12%
• Contactsincreasedby191%
• Monitoringof12activelistservs
• 2Governmentsubmissions
• 2Advocacycampaigns
• PLNZe-Newsdeliveredquarterly
• PLNZe-Bulletindeliveredmonthly(11issues)
• AnnualReportdeliveredanddistributed
• Membershiprenewalontrack
• AGMattractedrecordnumbers:68,
• Anincreaseofnewmembersinducted
Goal 2: National Initiatives: StrategicFramework,DataCollection,AnnualForum,AnnualCampaign&Projects
• InternationalrecognitionreceivedforNationalStrategicFramework(NFS)
• Publishedanddistributed500toPLNZmembers,affiliates,andCouncils,andcontinuetorespondtopublicrequests.
• DevelopmentofNFStoolkit(#ofdownloadsunavailable).
• 20-21datacollectionpublishedforusebymembers,downloads
• requestsfordatafromthirdpartiesincludingstudents,media,government
• LIBPASSoftwaresourcedandpurchased
• DataAnalystengaged
• HistoricCorrectionprojectprovidesfouryearsofrobuststats
• InauguralAnalysis&InsightReportpublishedanddelivered
• InauguralDataLiteracyWorkshopdesigned
• Scheduleof2021-22collectionconfirmed(fordeliveryAug-Sep2022)
• Presentationto4thGovernmentDataSummit
PLNZNationalForum2022
• Planningandfundraisinginitiated
• NationalForumpostponedtoAugust2022duetoincreasedcasesofCOVIDandOmicron.
• Increasedsponsorship
VirtualProgrammesviaZOOM
• EventsJuly2021-June2022,6sessions
• PLNZ/MOHwebinartoassistwiththeMinistry’svaccinationrolloutcampaign.
• RegularCOVIDemailupdatesandcomms
• RegionalMeetings,quarterly
• Teammeetings,weekly
• Affiliatemeetings,quarterly
NationalAwarenessBuildingCampaign(ABC)
• PLNZ/LIANZAStatementPositionsonCOVID-19andFineFree
• AwarenessBuildingCampaign(ABC)“LiteracyinLife”LaunchedMay2021
• Finaltwo-weekrun8-21August.Fullreportavailablewithstatisticalinfo.
• FineFreeNZCampaignLaunchedMay2022
• 56%oflibrariesnowfinefreeforadultoverduefines
• SummerReadingCampaignspromotedonFaceBookJan-Feb,andWinterWarmers
• SecuredNZLPPfundingx2allocations
• CelebratingOneYearofNZLPPinActionattheNationalLibrarywiththeHonMinister,JanTinetti
• Taituarā/PLNZJointProjectCoCr8–LivingLibrariesDashboard
• WorkingalongsideLGNZLibraryAdvisor
• PLNZWorkspace
• PLNZ/LIANZAStatementPositionsonCOVID-19andFineFree
• AwarenessBuildingCampaign(ABC)“LiteracyinLife”launchedMay2021with.Fullreportavailablewithstatisticalinfo.
• FineFreeNZCampaignlaunchedMay2022.Now56%ofNZpubliclibrariestotallyfinefreeforadult/children’soverdue fines.Websiteandtoolkitavailableandwellusednationallyandinternational.
Goal 3: PLNZ Comms: CRM,Associationwebsite,PublicWebsite,socialmedia
•PLNZ (assoc.) Website Visits: 1,300+
•PLNZ Website articles: 33 Articles published / 18,605 views.
•Social Media followers:
•Facebook – 4,140
•Twitter - 296 (since July 2021)
•Instagram – 818 (since July 2021)
Goal 4: Responsible Resourcing / PLNZ Operational enablers: HR,technology,managementplans,oversight
• Monthlymonitoringoffinancesundertaken
• Quarterlyreviewofassociation’sperformance
• Annualmanagementplansupdatedincludingriskregister,registerofconflictsofinterestandH&S
• Remoteworkingsiteinspectionundertaken
• AnnualPerformanceAppraisal&Planning
• ExecutiveDirectorawardedCAEaccreditation
• Annualinsurancepolicyreviewed
• Contractingofexpertiseforspecialisedprojects,resultedinimprovedservicedelivery,betterorganisationaloutput,and increasedsponsorship
• Continuetostreamlineprocessandsystemsand,increasingly,utilisecloud-basedtechnologiesformeetings,office management,andCRM.
• LMS(LearningManagementSystem)Development(inthisreport)
August2022.
The Association of Public Library Managers Incorporated (YE 30 June 2021)
The objectives of the association as per our Constitution are:
1.
To determine and communicate the views of the association to stakeholders, local government, national government and the wider public.
2. To advocate the role and contributions that public libraries make to Aotearoa New Zealand society and the information economy.
3. To articulate the strategic direction for the public libraries of Aotearoa New Zealand.
4.
5.
To develop and foster strong relationships with stakeholders and strategic partners that will benefit public libraries and the communities they serve.
To promote the development of public library resources and services across Aotearoa New Zealand.
6. To promote equity of public library service for all New Zealanders.
Objective 1.
To determine and communicate the views of the association to stakeholders, local government, national government and the wider public.
• Management and monitoring of PLNZ listservs.
• Delivery of quarterly e-newsletters, and 10 e-Bulletins.
• Regular Zoom meetings of the six delegated regions held with senior Library Staff/Managers
• Annual strategic meeting of the National Forum held in Wellington.
Objective 2.
To advocate the role and contributions that public libraries make to Aotearoa New Zealand society and the information economy.
• Produced short video promoting the work of PLNZ
• Fronted media inquiries
• Wrote “letters to the editor” of numerous regional and national newspapers
• Undertook radio interviews on national and commercial stations
• Provided written support for Libraries’ LTP bids
• Gave oral submissions to Councils
• Met with Ministers
Objective 3.
To articulate the strategic direction for the public libraries of Aotearoa New Zealand.
• Delivery of National Strategic Framework to all NZ Councils, members and affiliates.
• Development and delivery of Strategic Toolkit to all member libraries.
Object 4.
To develop and foster strong relationships with stakeholders and strategic partners that will benefit public libraries and the communities they serve. These included:
• New Zealand Library Partnership Program
• Local Government NZ
• Taituarā
• The National Library
• LIANZA
Objective 5.
To promote the development of public library resources and services across Aotearoa New Zealand.
• Maintain and manage annual National Data Collection
• Researched and purchased data collection tool LIBPAS.
Objective 6.
To promote equity of public library service for all New Zealanders.
• Designed and developed National Awareness Building Campaign (ABC).
• Designed and developed ABC Toolkit.
Strategic Intent 2018-21
The strategic intent of the association states four key goals. These drive our annual strategy and performance. They are as follows:
Goal 1: Influential network
Strategy: Design and deliver membership services that ensure public library managers have access to valuable resources and opportunities to learn from each other.
Deliverable: Membership Services
Measure: Retention and growth of membership over three years, emergence and recognition of influential network
Goal 2: National presence
Strategy: Build capability and capacity for public library managers to use their influence, nationally, and to assist members deliver consistently, excellent public library services.
Deliverable: National Initiatives
Measure: Establishment of national framework and development of interregional collaborations to develop services.
Goal 3: Be the Voice of Public Libraries
Strategy: Telling our story, our way. Share our collective experience and raise our voice to change perceptions of public libraries by telling our stories, our way.
Deliverable: PLNZ Comms
Measure: Increased media coverage that reflects current practice and the role of Public Libraries in the community.
Goal 4: Responsible resourcing.
Strategy: Resulting in continued financial health and success.
Deliverable: Operational enablers.
Measure: Membership retention rate maintained. Trust in PLNZ as an organisation is maintained.
2020-21 Annual Plan
Membership Services: listserv, resources, newsletter
• Membership increased by 8%
o Full 6%, Additional 16%, Associate 63%
• 58 Council contacts added to data base
Monitoring of 8 listservs
Govt
•
National Initiatives: Strategic
Annual Forum, Annual Campaign. National Strategic
• Launch of National Strategic Framework
• Published and distributed 500 to PLNZ members, affiliates, Councils, and responded to public requests.
• Development of NFS toolkit (# of downloads unavailable).
National Data Collection (NDC)
• 19-20 data collection published for use by members
• 42 requests for data from third parties including students, media, government
• Info-graphic produced for online usage during COVID-19 lockdowns
• Research for alternative data collection programme continued
• Software sourced and purchased
• Project Lead appointed
• Training webinars developed (2)
• Schedule of 2020-21 collection confirmed (for delivery October 2020)
• Development of induction webinar for new/existing members
• Promotion film promoting PLNZ
• Updated “Instructions & Definitions” produced
• National Forum delivered. Stats: Delegates 105. Sponsors - 10. Speakers - 14.
• Delegates survey undertaken post 2021 Forum
• Online Zoom meet-ups developed, continuous delivery throughout 2020-21
• Taking Care of Business July 2020 -6 Sessions
• Virtual Forum Aug 2020 - 5 Sessions
• Regional Meetings 2020-21- 4 online webinars
National Awareness Building Campaign (ABC)
• Cansino Studio engaged to deliver campaign (2020)
• Concept development “Literacy in Life” approved (February 2021).
• Launch of campaign by Minister Jan Tinetti (May 2021)
• Campaign toolkit developed and delivered. (# of downloads unavailable).
• Social Media Campaign support group established.
• Campaign ran nationwide from March 2021 August 2021
PLNZ Key Projects:
• Taituarā/PLNZ Joint Project CoCr8
• Fine Free NZ Campaign initiated
• LGNZ Library Advisor
PLNZ Comms: CRM, Association website, Public Website, social media
• PLNZ (assoc) Website Visits: 8,538
• PLNZ Website articles: 57 published/23,000 views.
• Social Media followers:
o Facebook 3784
o Twitter - 788 (since May 2021)
o Instagram - 138 (since June 2021)
PLNZ Operational enablers: HR, technology, management plans, oversight
• Monthly monitoring of finances
• Quarterly review of association’s performance
• Annual management plans updated including risk register, register of conflicts of interest and H&S
• Annual Performance Appraisal & Planning
• Annual insurance policy reviewed
• Contracting of expertise for specialised projects, resulted in improved service delivery, better organisational output, and increased sponsorship
• Continue to streamline process and systems and, increasingly, utilise cloud-based technologies for meetings, office management and CRM.
August 2021.
Fees,subscriptionsandotherrevenuefrommembers
Interest,dividendsandotherinvestmentrevenue
180,225 170,225
1,547 914
48,543 75,948
TotalIncome 230,314 247,087
GrossProfit 230,314 247,087
Costsrelatedtoprovidinggoodsorservices
Otherexpenses
79,849 131,890
11,607 9,712
148,646 163,193
TotalLessOperatingExpenses 240,102 304,795
NetProfit(Loss)
(57,708)
CurrentAssets
Bankaccounts&Cash
Debtors&Prepayments
OptionalReserves(Term)
TotalCurrentAssets
Non-CurrentAssets
Property,PlantandEquipment
168,391 113,121
29,475 115,991
248,942 47,602
276,714
1,150 113
TotalNon-CurrentAssets 1,150 113
TotalAssets 447,957 276,828
CurrentLiabilities
Creditors
EmployeeCostsPayable
IncomeinAdvance
Othercurrentliabilities
10,164 40,922
7,855 9,914
321,216 104,145
3,912 7,250
TotalCurrentLiabilities 343,148 162,231
TotalLiabilities 343,148 162,231
NetAssets 104,809 114,597
Currentyearearnings (9,788) (57,708)
RetainedEarnings 114,597 172,305
TotalEquity 104,809 114,597
CashflowsfromOperatingActivities
CashwasProvidedFrom:
NetReceiptsfromCustomers 531,356 189,404
InterestReceived 1,547 914
NetGSTReceived 5,418
IncomeTaxRefunded Sub-total 538,321 190,318
CashwasDistributedto:
NetGSTPaid 4,576
NetPaymentstoSuppliersandEmployees 279,961 247,243
PaymentofIncomeTax Sub-total 279,961 251,819
NetCashflowsfromOperatingActivities 258,360 (61,501)
CashflowsfromInvesting&FinancingActivities
CashwasDistributedto:
TermDeposits 201,340 579
PurchaseofFixedandIntangibleAssets 1,750 Sub-total 203,090 579
NetCashflowsfromInvesting&FinancingActivities (203,090) (579)
NetIncrease(Decrease)inCashHeld 55,270 (62,080)
Plus
OpeningCashBalance 113,121 175,201
ClosingCashCarriedForward 168,391 113,121
ClosingCashComprises
CashandCashEquivalents 168,391 113,121
TheAssociationofPublicLibraryManagersIncorporated Fortheyearended30June2022
TheseFinancialStatementshavebeenpreparedinaccordancewiththerequirementsoftherulesoftheAssociationand generallyacceptedaccountingpractice.
TheAssociationofPublicLibraryManagersIncorporatedhasbeenincorporatedpursuanttotheIncorporatedSocietiesAct 1908.
Theaccountingprinciplesrecognisedasappropriateforthemeasurementandreportingofearningsandfinancialpositionon anhistoricalcostbasishavebeenused,withtheexceptionofcertainitemsforwhichspecificaccountingpolicieshavebeen identified.
TheAssociationofPublicLibraryManagersIncorporatedhaselectedtoapplyPBESFR-A(NFP)PublicBenefitEntitySimple FormatReporting-Accrual(Not-For-Profit)onthebasisthatitdoesnothavepublicaccountabilityandhastotalannual expensesofequaltoorlessthan$2,000,000.AlltransactionsinthePerformanceReportarereportedusingtheaccrualbasisof accounting.ThePerformanceReportispreparedundertheassumptionthattheentitywillcontinuetooperateinthe foreseeablefuture.
TheAssociationofPublicLibraryManagersIncorporatedhaselectedtouseTier3reporting.
Therehavebeennochangesinaccountingpoliciesduringthefinancialyear(Prioryear:nil).
ThefinancialstatementsarepresentedinNewZealanddollars($)androundedtothenearestdollar.
BankaccountsandcashintheStatementofCashFlowscomprisecashbalancesandbankbalances(includingshortterm deposits)withoriginalmaturitiesof90daysorless.
Alltermdepositsareinitiallyrecognisedatcost,beingthefairvalueoftheconsiderationgiven.Thefinancialinstrumentsare definedas"heldtomaturity".
Depreciationofproperty,plantandequipment,otherthanfreeholdland,iscalculatedbasedontheusefullifeoftheassetsheld. Thefollowingrateshavebeenused:
AccountsReceivablearestatedattheirestimatedrealisablevalue.Baddebtsarewrittenoffintheyearinwhichtheyare identified.
TheCompany'sfinancialliabilitiesincludetradeandotherpayables,whicharemeasuredatfairvalue.
RevenuefromGoodsandServices
Revenuefromgoodsandservicesismeasuredatthefairvalueofconsiderationofreceivedorreceivable.
Revenuefromsubscriptionsisrecognisedonanaccrualbasis.
UnderSectionsCW42oftheIncomeTaxAct2007TheAssociationofPublicLibraryManagersIncorporatedisexemptfrom incometaxonbusinessincomederivedforcharitablepurposesinNewZealand.TheAssociationofPublicLibraryManagers IncorporatedisalsoexemptfromincometaxonincomeunderCW41oftheIncomeTaxAct2007.TheAssociationofPublic LibraryManagersIncorporatedisregisteredwithCharitiesServices.Thedateofregistrationwas27thJanuary2015.
TheseFinancialStatementshavebeenpreparedonaGSTexclusivebasiswiththeexceptionofAccountsReceivableand AccountsPayableastheentityisregisteredforGST.
Fees,subscriptionsandotherrevenuefrommembers
SubscriptionsReceived 180,225 170,225
Total 180,225 170,225
Interest,dividendsandotherinvestmentincome
InterestReceived 1,547 914
Total 1,547 914
NationalForumDinnerRegistrations 5,270
NationalForumRegistrations 36,370
NationalForumSponsorship 34,000
NSFSales 6 282
NZLPPIncome 48,530
PostageRecovered 7 26
Total 48,543 75,948
TotalAnalysisofRevenue 230,314 247,087
THISYEAR LASTYEAR
Computer&ApplicationExpenses 820 877
Insurance 3,180 3,417
KeyActivity:FineFreeAotearoa 2,300
Marketing&Communications 2,290 2,566
Meetings&Conferences 5,084 5,382
NationalForumExpenses 70,940
NZLPPProjectExpenses 41,251
OfficeCosts 690 576
Postage 269 314
Printing&Stationery 70 415
Project:AnnualCampaign 19,311 21,315
Project:NationalDataSelection 334 Project:NationalStrategicFramework 18,901
Project:WebsiteProjects 1,854
Subscriptions&Licences 3,531 3,661
Teleconferencing 230 214
Telephone 824 790 TravelExpenses 335
Total 79,849 131,890
Otherexpenses
AccountancyFees/Xero 3,100 3,100
AnnualReport 366 175
Audit/ReviewFee 4,464 4,092
BankFees&Charges 172 128
Depreciation 714 196
GeneralExpenses 638 542
TranslationService 469
WebsiteHosting/DomainName 319 324
WebsiteMaintenance 1,365 1,155
Total 11,607 9,712
ACCLevies 284 159
ExecutiveCommitteeExpenses 7,204
Salaries 111,664 114,446
Salaries(Contractors) 35,329 41,385
StaffHRandRecruitment 1,369
Total 148,646 163,193
TotalAnalysisofExpenses 240,102 304,795
AssetItem Bankaccountsandcash
ASBChequeAccount 16,718 73,188
ASBDebitCard 2,879 2,346
ASBFastsaver 148,794 37,586
Total 168,391 113,121
AccountsReceivable 16,690 115,035
Prepayments 12,785 919
Unauthorisedtransactionstobereimbursed 38
Total 29,475 115,991
ASBOperationalReserves(Term) 48,104 47,602
TermDeposit1 100,564
TermDeposit2 50,274
TermDeposit3 50,000
Total 248,942 47,602
Plant&Equipment 1,101 16
TotalAssets
Creditors
276,828
40,922
10,164 40,922
EmployeeCostsPayable
IncomeinAdvance
Othercurrentliabilities
9,514
9,914
321,216 104,145
321,216 104,145
7,250
3,912 7,250
343,148 162,231
104,809 114,597
ThisYear
5.AccumulatedFunds
ThisYear
Description CapitalContributedby
AccumulatedSurplusesor Deficits
Reserves Total
OpeningBalance 114,597 - 114,597
Capitalcontributedbyowners ormembers
Capitalreturnedtoownersor members
Surplus/(Deficit) (9,788) (9,788)
Distributionspaidtoownersor members
TransfertoReserves
ClosingBalance 104,809 104,809
LastYear
Description CapitalContributedby OwnersorMembers
AccumulatedSurplusesor Deficits
OpeningBalance 172,305
Capitalcontributedbyownersor members
Capitalreturnedtoownersor members
Reserves Total
172,305
Surplus/(Deficit) (57,708) (57,708)
Distributionspaidtoownersor members
TransfertoReserves
TransferfromReserves
ClosingBalance
114,597 - 114,597
TheseFinancialStatementshavebeensubjecttoanaudit,pleaserefertotheAuditor'sReport.
Therewasnorelatedpartytransactions(Prioryear:nil).
Therearenocontingentliabilitiesorguaranteesasatbalancedate(Prioryear:nil).
TherewerenoeventsthathaveoccurredafterthebalancedatethatwouldhaveamaterialimpactonthePerformanceReport.
COVID-19
On30January2020,thespreadofnovelCoronavirus(COVID-19)wasdeclaredapublichealthemergencybytheWorldHealth Organisation.From25March2020,NewZealandwasplacedintoAlertLevel4lockdowntocombatthepandemic,fora minimumperiodoffourweeks.From28April2020thiswasreducedtoAlertLevel3withsomerestrictionsrelaxed,foraperiod oftwoweeks.From13May2020thiswasreducedtoAlertLevel2,withlockdownrestrictionsfurtherreduced.From9June 2020 thiswasreducedtoAlertLevel1,withdomesticlockdownrestrictionsremoved. Subsequently,restrictionsofvarying degreeshavebeenre-imposedthroughoutthecountrythroughoutthe2021year.
Thecountryre-enteredAlertLevel4from17August2021,withsubsequenteasingofAlertLevelsthenoccuringataregional level.
TheCommitteewillcontinuetomonitortheimpactofCOVID-19ontheorganisationbutatthedateofsigningthisreportthe Committeedoesnotbelievetheentityhasbeenorwillbesignificantlyfinanciallyaffectedbythepandemic.
TheCommitteemaintaintheviewthatTheAssociationofPublicLibraryManagersIncorporatedhassufficientresourcesthatit willcontinuetooperateasagoingconcernprovidedoperationaltargetsaremet.
TheNationalForumeventfortheJune2022yearhasbeenpostponedandwillinsteadbeheldinAugust2022.
(Prioryear:TheNationalForumeventwascancelledinMay2020andinsteadheldlastyearduringthe2021financialyear).
We have audited the accompanying performance report of The Association of Public Library Managers Incorporated on pages 3 to 21, which comprises the entity information, the statement of service performance, the statement of financial performance and statement of cash flows for the year ended 30 June 2022, the statement of financial position as at 30 June 2022, and the statement of accounting policies and notes to the performance report
In our opinion:
a) the reported outcomes and outputs, and quantification of the outputs to the extent practicable, in the statement of service performance are suitable b) the accompanying performance report presents fairly, in all material respects:
• the entity information for the year then ended
• the service performance for the year then ended, and
• the financial position of The Association of Public Library Managers Incorporated as at 30 June 2022, and its financial performance, and cash flows for the year then ended in accordance with Public Benefit Entity Simple Format Reporting Accrual (Not For Profit) issued by the New Zealand Accounting Standards Board.
We conducted our audit of the statement of financial performance, statement of financial position, statement of cash flows, statement of accounting policies and notes to the performance report in accordance with International Standards on Auditing (New Zealand) (ISAs (NZ)), and the audit of the entity information and statement of service performance in accordance with the International Standard on Assurance Engagements (New Zealand) ISAE (NZ) 3000 (Revised). Our responsibilities under those standards are further described in the ‘Auditor’s responsibilities for the audit of the performance report’ section of our report.
We are independent of The Association of Public Library Managers Incorporated in accordance with Professional and Ethical Standard 1 (Revised) ‘Code of ethics for assurance practitioners’ issued by the New Zealand Auditing and Assurance Standards Board, and we have fulfilled our other ethical responsibilities in accordance with these requirements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Other than our capacity as auditor we have no relationship with, or interests in, The Association of Public Library Managers Incorporated
The Board’s responsibilities for the performance report
The Board are responsible for:
a) Identifying outcomes and outputs, and quantifying the outputs to the extent practicable, that are relevant, reliable, comparable and understandable, to report in the statement of service performance b) the preparation and fair presentation of the performance report on behalf of The Association of Public Library Managers Incorporated which comprises:
• the entity information
• the statement of service performance; and
• the statement of financial performance, statement of financial position, statement of cash flows, statement of accounting policies and notes to the performance report in accordance with Public Benefit Entity Simple Format Reporting Accrual (Not For Profit) issued by the New Zealand Accounting Standards Board, and c) for such internal control as the Board determine is necessary to enable the preparation of the performance report that is free from material misstatement, whether due to fraud or error.
In preparing the performance report, the Board are responsible on behalf of The Association of Public Library Managers Incorporated’s for assessing The Association of Public Library Managers Incorporated’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Board either intend to liquidate The Association of Public Library Managers Incorporated or to cease operations, or have no realistic alternative but to do so.
Our objectives are to obtain reasonable assurance about whether the performance report is free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (NZ) and ISAE (NZ) 3000 (Revised) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the decisions of users taken on the basis of the performance report
As part of an audit in accordance with ISAs (NZ) and ISAE (NZ) 3000 (Revised), we exercise professional judgement and maintain professional scepticism throughout the audit. We also:
• Identify and assess the risks of material misstatement of the performance report, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
• Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of The Association of Public Library Managers Incorporated’s internal control.
• Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management.
• Conclude on the appropriateness of the use of the going concern basis of accounting by the Board and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on The Association of Public Library Managers Incorporated’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the performance report or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause The Association of Public Library Managers Incorporated to cease to continue as a going concern.
• Evaluate the overall presentation, structure and content of the performance report, including the disclosures, and whether the performance report represents the underlying transactions and events in a manner that achieves fair presentation.
• Perform procedures to obtain evidence about and evaluate whether the reported outcomes and outputs, and quantification of the outputs to the extent practicable, are relevant, reliable, comparable and understandable.
We communicate with the Board regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
This report is made solely to the members of The Association of Public Library Managers Incorporated. Our audit has been undertaken so that we might state to the members those matters we are required to state to them in an auditors’ report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the members, for our audit work, for this report, or for the opinions we have formed.
Moore Markhams Wellington Audit | Qualified Auditors, Wellington, New Zealand 14 October 2022
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