Employee handbook template

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Employee Handbook Assignment Peyton Hart CT9 Human Resources Instructions: Students should work with their group to complete an employee handbook for their own business. Students will collaborate to create their own businesses. Students should fill in their employee handbook as the class progresses through each unit. Students will have deadlines to meet regarding certain parts of their handbooks. Each deadline will represent a project grade for the class. Students are encouraged to work in a group of no less than 2 and no more than 4. [Please note: This sample handbook is intended to be broad and applicable to a wide variety of industries and work environments. Because policies and procedures may vary based on state laws, company size, industry, organizational culture and other factors, this handbook should be customized to reflect your company’s needs. The information in this handbook should not be considered legal advice and does not reflect state laws and regulations. Any new policies should be reviewed by legal counsel for compliance with federal and state laws and regulations. To supplement this handbook, SHRM provides Sample Policies and several State and Local Statutes and Regulations.]

SAMPLE EMPLOYEE HANDBOOK [COMPANY NAME]

FOREWORD DIVERSITY  Equal Employment Opportunity Statement  Anti-harassment Policy and Complaint Procedure  Americans with Disabilities Act (ADA) & Amendments Act (ADAAA) EMPLOYMENT  Employee Classification Categories  Background and Reference Checks  Internal Transfers/Promotions  Nepotism, Employment of Relatives and Personal Relationships  Progressive Discipline  Separation of Employment WORKPLACE SAFETY  Drug-Free Workplace  Workplace Bullying


  

Violence in the Workplace Safety Smoke-Free Workplace WORKPLACE EXPECTATIONS  Confidentiality  Conflicts of Interest  Outside Employment  Attendance and Punctuality  Attire and Grooming  Electronic Communication and Internet Use  Social Media—Acceptable Use  Solicitations, Distributions and Posting of Materials  Employee Personnel Files COMPENSATION  Performance and Salary Reviews  Payment of Wages  Time Reporting  Meal/Rest Periods  Overtime Pay  On-Call Pay  Employee Travel and Reimbursement TIME OFF/LEAVES OF ABSENCE  Holiday Pay  Vacation  Sick Leave  Family and Medical Leave (FMLA)  Personal Leave of Absence  Bereavement Leave  Jury Duty  Voting Leave  Military Leave of Absence BENEFITS  Medical and Dental Insurance  Domestic Partners  Flexible Spending Account  Group Life Insurance  Short-Term Disability Benefits  Long-Term Disability Benefits  401(k) Plan  Workers’ Compensation Benefits  Tuition Assistance  Employee Assistance Program (EAP)


Employee Handbook Acknowledgment and Receipt I have received my copy of the Employee Handbook. The employee handbook describes important information about [Company Name], and I understand that I should consult my manager or Human Resources regarding any questions not answered in the handbook. I have entered into my employment relationship with [Company Name] voluntarily and acknowledge that there is no specified length of employment. Accordingly, either I or [Company Name] can terminate the relationship at will, with or without cause, at any time, so long as there is not violation of applicable federal or state law. I understand and agree that, other than the president of company, no manager, supervisor or representative of [Company Name] has any authority to enter into any agreement for employment other than at will; only the president of the company has the authority to make any such agreement and then only in writing signed by the president of [Company Name]. This handbook and the policies and procedures contained herein supersede any and all prior practices, oral or written representations, or statements regarding the terms and conditions of my employment with [Company Name]. By distributing this handbook, the company expressly revokes any and all previous policies and procedures that are inconsistent with those contained herein. I understand that, except for employment-at-will status, any and all policies and practices may be changed at any time by [Company Name], and the company reserves the right to change my hours, wages and working conditions at any time. All such changes will be communicated through official notices, and I understand that revised information may supersede, modify or eliminate existing policies. Only the president of [Company Name] has the ability to adopt any revisions to the policies in this handbook. I understand and agree that nothing in the Employee Handbook creates, or is intended to create, a promise or representation of continued employment and that employment at [Company Name] is employment at will, which may be terminated at the will of either [Company Name] or myself. Furthermore, I acknowledge that this handbook is neither a contract of employment nor a legal document. I understand and agree that employment and compensation may be terminated with or without cause and with or without notice at any time by [Company Name] or myself. I have received the handbook, and I understand that it is my responsibility to read and comply with the policies contained in this handbook and any revisions made to it. ________________________________________ Employee's Signature ________________________________________ Employee's Name (Print) ____________________ Date TO BE PLACED IN EMPLOYEE'S PERSONNEL FILE


DIVERSITY Equal Employment Opportunity Statement

[Company Name]’s Antiharassment Policy and Complaint Procedure Definitions of Harassment Individuals and Conduct Covered . Complaint Process

Americans with Disabilities Act (ADA) and the ADA Amendments Act (ADAAA)


EMPLOYMENT Employee Classification Categories

Background and Reference Checks Internal Transfers/Promotions

Nepotism, Employment of Relatives and Personal Relationships

Progressive Discipline The following outlines [Company Name]’s progressive discipline process:

Separation of Employment Return of Company Property Rehire


WORKPLACE SAFETY Drug-Free Workplace Employee Assistance and Drug-Free Awareness Work Rules Required Testing Consequences Confidentiality Inspections Crimes Involving Drugs

Workplace Bullying

Violence in the Workplace

Safety Smoke-Free Workplace


WORKPLACE EXPECTATIONS Confidentiality

Conflicts of Interest

Outside Employment

Attendance and Punctuality

Attire and Grooming Electronic Communication and Internet Use Right to Monitor

Social Media—Acceptable Use

Solicitations, Distributions and Posting of Materials Employee Personnel Files


COMPENSATION Performance and Salary Review

Payment of Wages Time Reporting Meal/Rest Periods Mandatory Meal Period Rest Breaks Impermissible Use of Meal Period and/or Rest Breaks

Overtime Pay (nonexempt employees) On-Call Pay (nonexempt employees)

Employee Travel and Reimbursement


TIME OFF/LEAVES OF ABSENCE Holiday Pay Vacation Sick Leave

Family and Medical Leave Act General Provisions Eligibility Type of Leave Covered Amount of Leave Employee Status and Benefits During Leave Employee Status After Leave Use of Paid and Unpaid Leave Intermittent Leave or a Reduced Work Schedule Certification for the Employee’s Serious Health Condition Certification for the Family Member’s Serious Health Condition Certification of Qualifying Exigency for Military Family Leave Certification for Serious Injury or Illness of Covered Service Member for Military Family Leave Recertification Procedure for Requesting FMLA Leave Designation of FMLA Leave Intent to Return to Work from FMLA Leave

Personal Leave of Absence


Bereavement Leave

Jury Duty

Voting Leave Voting Time Election Leave

Military Leave of Absence

BENEFITS Medical and Dental Insurance

Same-Sex Marriages, Civil Unions and Domestic Partners Flexible Spending Account

Group Life Insurance Short-Term Disability Benefits

Long-Term Disability Benefits 401(k) Plan


Workers’ Compensation Benefits

Tuition Assistance Employee Assistance Program (EAP)


Deadline Dates for Employee Handbook

Topics Due Foreword - ADA Employment – Separation of Employment Workplace Safety Workplace Expectations Compensation Time Off/Leave of Absence Benefits Presentations/Grading

Date 1/20/17 2/10/17 2/28/17 3/10/17 3/27/17 4/14/17 5/5/17 5/12/17

Grading Rubric for Employee Handbook A (4)

B (3)

C (2)

D/F (1/0)

Focus: Purpose

Purpose is clear

Shows awareness of purpose

Shows limited awareness of purpose

No awareness

Main idea

Clearly presents a main idea and supports it throughout the paper.

There is a main idea supported throughout most of the paper.

Vague sense of a main idea, weakly supported throughout the paper.

No main idea

Organization: Overall

Well-planned and well-thought out. Includes title, introduction, statement of main idea, transitions and conclusion.

Good overall organization, includes the main organizational tools.

There is a sense of organization, although some of the organizational tools are used weakly or missing

No sense of organization

Organization: Paragraphs

All paragraphs have clear ideas, are supported with examples and have smooth transitions.

Most paragraphs have clear ideas, are supported with some examples and have transitions.

Some paragraphs have clear ideas, support from examples may be missing and transitions are weak.

Para. lack clear ideas

Content

Exceptionally wellpresented and argued; ideas are detailed, well-developed,

Well-presented and argued; ideas are detailed, developed and supported with

Content is sound and solid; ideas are present but not particularly developed

Content is not sound


supported with specific evidence & facts, as well as examples and specific details.

evidence and details, mostly specific.

or supported; some evidence, but usually of a generalized nature.

Grammar & Mechanics

Excellent grammar, spelling, syntax and punctuation.

A few errors in grammar, spelling, syntax and punctuation, but not many.

Shows a pattern of errors in spelling, grammar, syntax and/or punctuation. Could also be a sign of lack of proof-reading.

Continuous errors

Professionalism

Information is provided in a clear, clean, and professional manner.

Information is not as clear as it should be.

Shows a pattern of inconsistency with professional writing.

Continuous errors, unprofessional ideas and writing.


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