HCCS - Onboarding Sample

Page 1


welcome to the team!

We really believe that our people are one of the best things about working here. Each team member brings a unique set of skills and strengths, and we value those diverse perspectives. It’s our goal to help new hires feel welcome and at ease from their first day on the job.

who we are

“ Design is the application of intent — the opposite of happenstance and an antidote to accident.
ROBERT L. PETERS

We’re experts from diverse fields—business, neuroscience, data science, and design— providing human-centered solutions that go beyond architecture.

We exist to solve both design and organizational challenges, giving clients more value and elevating the human experience. We offer humancentered consulting that complements our architecture, making Perkins Eastman a onestop solution for clients.

Perkins Eastman’s recently launched human-centered consulting team leverages research, strategy, and design thinking to drive and assess impact across diverse sectors and projects. We partner with project teams and clients to deliver evidence-based insights and tailored solutions that prioritize improving the human experience.

Our team offers a full suite of sought-after capabilities in three core areas: Research & Visioning, Adoption & Continuous Improvement, and Knowledge & Skills. We engage early in a project to lay the foundation for success, working closely with stakeholders to gather insights and build alignment. After project completion, we continue our involvement to support culture change, ensure smooth adoption, facilitate ongoing improvements, and measure impact.

Driven by a commitment to Perkins Eastman’s Human by Design ethos, we approach every project with an eagerness to learn and solve problems together, partnering with clients and stakeholders to create meaningful change.

Kristina
Widya
Hanna Emily
Katie Rebecca Charlotte

our culture

Constraints are advantages in disguise.

JASON FRIED

PEOPLE FIRST

• We are committed to a human-centered approach in everything we do.

• We invest in relationships and foster partnerships built on trust and mutual respect.

BEGINNER’S MIND

• We make it our business to question assumptions and challenge the status quo.

• We invest in continuous learning to deepen our knowledge, broaden our perspectives, and increase our capabilities.

MULTIDISCIPLINARY PERSPECTIVES

• We combine diverse skill sets, backgrounds, and expertise to set the stage for innovation.

• We actively pursue external partnerships with academic and research institutions to explore and test new ideas.

FRAMEWORKS & SYSTEMS

• We use design thinking to generate elegant, empathetic solutions for complex challenges.

• We define problem sets to capture all angles and stakeholders’ needs.

LEARNING FROM THE PAST, LOOKING TO THE FUTURE

• We identify patterns and relationships to make informed decisions.

• We plan for possible scenarios rather than a single “most likely” outcome.

what we do

2024 by the numbers 16,845 stakeholders engaged 20 presentations 11 publications

3 awards 1 research grant

Asking the right questions is as important as answering them.

BENOIT MANDELBROT

We offer a diverse menu of in-house services designed to make the process smoother, faster, and more focused on what matters to clients and stakeholders.

Research+Visioning

Prior to Design Work…

We gather and translate insights into a collective vision.

Menu of services:

1. Market research and future-forecasting

2. Quantitative insights

3. Qualitative user research

4. Visioning and storytelling

Adoption+Continuous Improvement

When the Design is Complete…

We help people adapt and thrive in their new environment for the long term.

Menu of services:

1. End-to-end change management services

2. Impact measurement (PreOEs/POEs)

Knowledge+Skills

Empower Others…

We help others learn more and be better.

Menu of services:

1. Actionable insights

2. Upskilling workshops

• Team and meeting effectiveness

• Team and culture building

• Change management 101

welcome

We aim to extend a warm welcome to new team members by facilitating introductions and social opportunities.

Actions

Welcome lunch with the Toronto team

Take the Truity Enneagram for the Workplace Assessment and Dope Birds Test

Get to Know You Workshop with Only Human Team

Craft an introduction via email to internal contacts

Meet senior-level colleagues and other members of core network:

• PE Strategies (Sustainability, Research, Design Intelligence, etc.)

• Practice Area Leaders

• CEOs

• Marketing & Communications

• Graphics

• IT

• Operations

• Accounting

Contact List

Rebecca Milne r.milne@ perkinseastman. com

+1 646 225 5866

Katie Gluckselig k.gluckselig@ perkinseastman. com

+1 212 353 7229

Kristina Koch k.koch@ perkinseastman. com +1 437 292 2400

OPERATIONS

Hanna Negami h.negami@ perkinseastman. com

+1 212 353 7201

Charlotte Bohning c.bohning@ perkinseastman. com

+1 212 353 7243

Emily Chmielewski e.chmielewski@ perkinseastman. com

+1 412 894 8366

Rosann Colosimo r.colosimo@perkinseastman.com

Alison Smallets a.smallets@perkinseastman.com

ACCOUNTING

Emily Smith e.smith@perkinseastman.com

MARKETING

Tracey Colabella t.colabella@perkinseastman.com

Christine Hluska c.hluska@perkinseastman.com

Kim Rader k.rader@perkinseastman.com

COMMUNICATIONS

Jennica Deely j.deely@perkinseastman.com

Abby Bussel a.bussel@perkinseastman.com

SOCIAL MEDIA

Emily Bamford e.bamford@perkinseastman.com

BUSINESS DEVELOPMENT

Jess Knapp j.knapp@perkinseastman.com

HUMAN RESOURCES

Salema Gumbs s.gumbs@perkinseastman.com IT

Anthony Lee a.lee@perkinseastman.com

EXECUTIVE COMMITTEE LIAISON

Jeff Young j.young@perkinseastman.com

Widya Ramadhani w.ramadhani@ perkinseastman. com

+1 202 384 1890

FIRMWIDE RESOURCES

INFORMATION TECHNOLOGY

IT Director

Design Technology

BUSINESS OPERATIONS

Director of Business Operations

ACCOUNTING

CFO Controller

MARKETING

Marketing Director

COMMUNICATIONS

Communications Director

HUMAN RESOURCES

HR Director

GENERAL COUNSEL

Associate General Counsel

OPERATIONS

Director of Operations

Brad Perkins Mary-Jean Eastman Andrew Hilary Bertsch

Jeffrey Brand

Stephanie Kingsnorth Barbara Mullenex

PRACTICE AREAS

Arts + Culture

College + University

Commercial + Office

Government

Healthcare

Hospitality

K-12 Education

Planning + Urban Design

Residential

Retail + Experience

Science + Technology

Senior Living

Sports + Entertainment

Transportation +

Infrastructure

Workplace

EXECUTIVE COMMITTEE

Andrew Adelhardt Shawn Basler Nick Leahy

Brand Paul Grillo Salema Gumbs

Mullenex Supriya Thyagarajan Jeff Young

FUTURES COUNCIL

REGIONS AND STUDIOS

NORTHEAST REGION

INTERNATIONAL REGION

Dubai Guayaquil Mumbai Shanghai Singapore

CENTRAL REGION

Austin Chicago Dallas

North Carolina Philadelphia Pittsburgh Washington DC

WEST REGION

Costa Mesa

Los Angeles Oakland

San Francisco Seattle Vancouver

AFFILIATES/ SPECIALTY STUDIOS

BFJ ForrestPerkins

Frank: EGD Studio RGR Urbanomics

GLOBAL INITIATIVES + SPECIALTY GROUPS

Computational Design + Data Unity

Visualization

Diversity, Equity + Inclusion

Sustainability

PEople Mentoring

Project Management Committee

Design Strategy/ Design Research

Technical Resources

Women’s Leadership Initiative

inform

We aim to position new hires for success by ensuring they have the information they need to be effective in their role. This includes tools, current & ongoing projects, business & administrative processes, and other important information.

Actions

Complete Perkins Eastman Employee Orientation

Complete IT Orientation

Attend one-on-one and small-group sessions with Only Human team members:

• Rebecca: Outline workflow logistics & expectations

• Rebecca, Kristina & Katie: Business & strategic planning, projections & pipeline projects, staffing

• Charlotte: Miro basics, File structure & naming, location of important materials

• Kristina, Kim, Charlotte: Open Asset & InDesign basics, presentation development

• Hanna: Past & current research projects, survey building & data analysis capabilities (themes development/two-question survey results)

• Emily, Katie, and Widya: Research practice, current studies

• Charlotte: Outlook tour & best practices (creating calendar invites for PTO, scheduling meetings, etc.), infographics

• Alison & Rosann: operations and timesheets

Resources

ONBOARDING (CLICK ON FILE NAME TO THE FILE)

PE New Employee Resources

Team Introduction

Perkins Eastman

Brand Guidelines

Design Strategy

Time Codes

Design Strategy

Brochure

THOUGHT LEADERSHIP

Whitepapers

Topic Presentations

TOOLS & RESOURCES

Visioning Playbook

Rubrics

Graphic Resources

SAMPLE WORK

Proposals

Surveys

Strategy Reports

Change Management

Samples

https://perkinseastman.sharepoint.com/hr/ Pages/New-Hire-Resources.aspx

M:\Consulting\Design Strategy\Strategic PlansGroup Dvpt\2025\STRATEGY AND BUSINESS PLAN

M:\Consulting\Design Strategy\Resources and Tools\Onboarding\PE Brand Guidelines_080123. pdf

M:\Consulting\Design Strategy\Resources and Tools\Accounting

M:\Consulting\Design Strategy\Firmwide Initiatives\Brochures

M:\Consulting\Thought Leadership\Thought Leadership Library

M:\Consulting\Design Strategy\Resources and Tools\Topic Presentations

M:\Consulting\Design Strategy\Resources and Tools\Visioning Tools\Workshop Exercises\ _Workshop Exercises Toolkit

M:\Consulting\Design Strategy\Firmwide Initiatives\Tools\Engagement Rubrics

M:\Consulting\Design Strategy\Resources and Tools\Graphic Resources

M:\Consulting\Design Strategy\Resources and Tools\Proposal Examples\Proposal Samples_2022

M:\Consulting\Only Human\Resources +Tools\ Research Tools\Surveys

M:\Consulting\Design Strategy\Firmwide Initiatives\Strategy Reports

M:\Consulting\Design Strategy\Resources and Tools\Change Management

Accounting

As a newly-initiated department, Design Strategy’s capabilities and processes are continuing to evolve and take shape. Part of this evolution is the development of administrative procedures that enable us to track, optimize, and manage time spent on various efforts. Taking steps to accurately account for our time will help us plan for projects ahead, establish realistic goals, and measure the real impact of our work. In addition to wide-ranging client work, Design Strategy’s work supports wider initiatives throughout Perkins Eastman. This includes education and training, firm-wide thought leadership efforts, department management, and other internal engagements. Unique opportunity numbers, tied to internal marketing budgets, will be assigned to the majority of design strategy/research efforts. Marketing support shall be tracked and billed to the respective practice area’s marketing number (e.g. workplace proposals use the overhead code M0070.00).

In addition to using the appropriate project or overhead number, it is important to include a short description in the comments section for each entry. For consistency, comments should be short and descriptive, e.g. “market research for x” or “proposal development for x”.

Please refer to the guidelines below when filling out your next timesheet. If you have any questions, contact Rosann Colosimo or Emily Smith for assistance.

During this first week, please use the following codes: Project Number BFT0020.00.0 | Phase: 002 FMW HR Trainings

Number DPT0086.67.C, phase 030 | Comment: Orientation Week

Strategy\Resources and Tools\Accounting

MEETINGS

Microsoft Teams

Miro

MESSAGING Teams

WORKSHOPS

Miro

https://miro.com/app/board/uXjVLhehJJ8=/

https://miro.com/app/dashboard/ SURVEY

SurveyMonkey

GRAPHICS

Canva

StoryTribe

FILE

PDF Restrict Editing

Username: h.negami@perkinseastman.com

Password: Strategy123

Username: c.bohning@perkinseastman.com

Password: DesignStrategy123

Username: k.gluckselig@perkinseastman.com

Password: Studiostory!!70

Password: Strategy123

empower

We aim to empower new hires to start contributing right away. This means keeping the lines of communication open, providing ongoing support and feedback, and upholding a culture of learning, trust, and transparency.

Actions

Outline SMART goals

Establish regular check-ins

Determine necessary resources, e.g. staffing, access to documents or information

Participate in and/or shadow client meetings, workshops, etc.

A story

is a

trick for sneaking a message into the fortified citadel of the human mind.

30-day roadmap

Welcome to your first month with us! To help you settle in smoothly, we've put together a 30-day roadmap to guide you through your first day, week, and month. This outline will give you a clear path to follow and ensure you feel supported as you get started in your new role.

I’m curious about everything — even things that don’t interest me.
ALEX

first two days

YOUR FIRST TWO DAYS

What to expect on your first two days

What to expect on your

first two days

Meet the team

Meet the Team

Get to know your colleagues, their roles, and how we collaborate as a team.

Get to know your colleagues, their roles, and how we collaborate as a team.

Office orientation and tour

Office orientation and tour

Explore the office, key areas, and resources available to support your work.

Explore the office, key areas, and resources available to support your work.

Understand workflows+resources

Understand workflows + resources

Learn about the essential processes, tools, and resources that will help you succeed.

Learn about the essential processes, tools, and resources that will help you succeed.

Department initiative kickoff

Department Initiative Kickoff

Presentations are communication tools that can be used as demonstrations, speeches, reports, and more.

Presentations are communication tools that can be used as demonstrations, speeches, reports, and more.

T WEEK

During this first week, please use the following codes:

Project Number BFT0020.00.0 | Phase: 002 FMW HR Trainings

Project Number DPT0086.67.C, phase 030 | Comment: Orientation Week

Research Practice

Introduction

*EC, WR, KG

Timesheets + Work Planning

Orientation

*KK

Lunch Break

Orchard Training

Review Department Materials

Intro

Department

Initiative Start-Up

*RM, KK, KG, EC

Lunch Break

Team Synergy Kickoff

*All hands

Mastering

Review

Department Materials

Indesign + Open

Asset Orientation

*KR Communications

Connect *JD

Lunch

first month

Week One | 3/10 Foundations + Connections

Week Two | 3/17 Initiative Planning + Start-Up

Week Three | 3/24 First Deliverables

Week Four | 3/31 Review + Reflections

first initiatives

Develop Department Marketing Assets

Collaborate on developing marketing materials and assets for our new department.

How We Human Insights Framework

Develop a yearly outline for our first "How We Human" report and quarterly newsletter.

Roadshow Development

Create presentation and engagement materials for the department roadshows.

resources

Below is a collection of our favorite books, TED Talks, and other design-related materials. If you are interested in learning more about design thinking and strategy, we hope you will enjoy these resources!

RESOURCES: WHAT'S IN YOUR BACKPACK?

READ

The Art of the Long View | Peter Schwartz

Change by Design | Tim Brown

The Design Thinking Toolbox | Michael Lewrick

Design Thinking Bootleg | d.school Stanford

The Field Guide to Human-Centered Design | IDEO

LISTEN

IDEO U Creative Confidence | Podcast

Awkward Silences | Podcast

The NN/g | Podcast

WATCH

Design Thinking for Every Endeavor | Robyn Richardson

Your Strategy Needs a Strategy | Martin Reeves

Designers -- Think Big | Tim Brown

The Secret of Design is...Noticing | TED Talk

How to Think Better | Positive Psychology

Decision Making -- Processing the Environment | Khan

Confirmation Bias in UX Research | NN Group

What is Design Thinking? An Overview | AJ&Smart

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