PSBA Bulletin Special Conference Issue

SAFE AND SOUND:

Improving School Safety and School Mental Health

October 15, 2023 | 11:30 a.m.-4:45 p.m.

Kalahari Resorts & Conventions

This year’s pre-conference event will highlight two tracks of sessions, focusing on the physical security aspects of school safety and the student support and mental health needs of schools. Sessions will address school safety and security assessments, trauma-informed approach, staff training, and establishing teams and programs to best meet the physical and mental health needs of your students and staff. Attendees will be able to select the sessions that best meet their interests and needs during the event.

Special thanks to our event sponsor:

Creating an actionable districtwide feasibility study

By Chris Linkey, AIA, RLPS Architects Partner

8

4// Redrawing school boundary lines

8// Creating an actionable, districtwide feasibility study

12

(717) 506-2450. Periodicals postage paid at Mechanicsburg, PA and additional mailing locations. Subscriptions: $60 per year (members), $150 per year (nonmembers).

Postmaster: Send address changes to PSBA Bulletin, 400 Bent Creek Blvd., Mechanicsburg, PA 17050-1873.

EDITORIAL AND ADVERTISING POLICY:

The granting of PSBA Partners and the acceptance of advertising in this publication do not necessarily constitute an endorsement by the Pennsylvania School Boards Association for products and services offered by the advertisers. Official positions and services endorsed by PSBA will be clearly stated and noted in this publication. Opinions by authors do not necessarily reflect positions of PSBA. Copyright 2023, Pennsylvania School Boards Association. All rights reserved.

12// Self-assessment for board effectiveness

16// Meet us in Central Park!

24// Addressing the most common supply chain issues

By PSBA President David Schaap and PSBA CEO Nathan Mains WELCOME TO THE 2023 PASA-PSBA SCHOOL LEADERSHIP CONFERENCE!

We’re so glad to welcome you to this annual event, designed around the needs of school leaders in Pennsylvania. It’s one of the only opportunities for board directors and superintendents to gather with colleagues from across the commonwealth and learn, talk about what’s going on in their districts, and bring valuable information and experiences back to their communities.

First, we want to thank you for showing your dedication to continued growth by engaging in professional development. You ask your students to come to school ready to learn. You require teachers and support staff to participate in continuing education. It’s common sense that board directors and superintendents should lead by example and demonstrate a commitment to lifelong learning. And it’s also an important part of board effectiveness, as outlined in the Principles for Governance and Leadership.

Kickoff begins on Sunday evening after the pre-conference event, with awards and the Student Showcase. Plan to join us for a celebration of innovative work in our schools as well as student talent. In the midst of the ongoing challenges faced in public education, there are many amazing things happening in our schools, and we need to take the time to highlight them and remember the purpose behind what we do.

Attendees can choose from more than 35 educational sessions, covering a variety of topics you may be dealing with, from construction projects to crisis management to staff shortages. The pre-conference event, Safe and Sound, focuses on school safety and mental health, which continue to be top issues in our schools. In addition, this year’s keynote speakers will inspire you and leave you with valuable practices to take back to your district. Opening keynote Dr. Christine Porath is an author, professor and expert on community and civility. Award-winning speaker and workforce strategist Gregory Offner will close the conference with a talk on employee engagement.

We know many of you come to the conference to network with other school leaders. The new Central Park space in the middle of the exhibit hall is a great place to talk and relax while enjoying the scenery and refreshments. We’ll have some student art and performances in this location as well, so I hope you plan to stop by. See the spread on pages 16-17 for all the details. Then explore some of the many exhibitor booths with services and solutions for education – several are featured in this special conference issue of the magazine. And don’t forget to tee up for EdPAC mini golf!

To make the most of your experience, download the conference mobile app in the Apple Store or Google Play. On the app, you can view a full agenda for each day and plan your own schedule, plus get a look at the exhibit hall floorplan.

Whatever conference features you choose to participate in this week, you’ll find value in the experience of setting aside time to invest in your professional growth. Watch your email for a link to the conference survey after the closing sessions. Please take the time to give us your feedback on how this event can best serve you for years to come. We look forward to seeing you this week!

Redrawing school boundary lines

How the School District of Lancaster formed a data-informed strategy to reconsider school boundaries in response to changing enrollment — and get buy-in from the community.

By Stan Wisler, Senior Advisor, Frontline Education

Needed: New boundary lines

People form emotional bonds with their schools. Kids spend so much time during their formative years with teachers, principals, bus drivers and cafeteria workers who invest in them. Families connect to the community. So when a school district makes changes to where a given student might attend school, it’s important to get it right.

The School District of Lancaster (SDL) in Lancaster, PA, knew the time had come to take a fresh look at boundary lines in the district. It had been 30 years since those lines had been revisited and as the population changed, a boundary line study was necessary to move forward with new building plans.

Getting community buy-in

Significant changes were needed. One involved sunsetting a dual language immersion program at one elementary school and using the freed-up space to relieve over-capacity elsewhere. Location Analytics was instrumental in getting community buy-in for the new plan.

“That particular neighborhood had a lot of opinions, as you could imagine — some very strong voices,” said Drew Schenk, interim director of operations at SDL. “Having Location Analytics was probably the most vital thing in making them feel heard and understanding where we were coming from. We were able to bring their PTO president into the office, sit down with her for about two hours, and put on the map the boundaries that she had in her mind. She left with a better understanding of why we proposed specific boundaries, and specifically why her neighborhood’s request did not work, not only for the neighborhood but looking at the district as a whole.”

The result

With the community’s support of the rezoning plans, Schenk shared, “Our board unanimously approved these new boundaries at our April board meeting to go into effect for the next school year.”

School transition planning

Any major transition like this requires significant coordination. SDL crafted a plan to help students with the transition, setting up a webpage where families could get answers to questions as well as enter their address and see which school their children would attend the next school year. They held days when students could ride the bus to their new school and receive a private tour, and offered swag and T-shirts with their new school mascot. Families could attend Q&A sessions, and guidance counselors and resource specialists reached out to ensure families were prepared for the transition.

Continual refinement

As the School District of Lancaster looks forward to the improvements the new boundary lines will bring, the district plans to continue revising them as needed and has rewritten the board policy that defines school placement.

With Location Analytics and the ability to quickly use the district’s own data to visualize potential boundary scenarios, that process will be much easier.

The green area shows the boundaries for the elementary school.

Left: old view. Right: new view.

WHEN A SCHOOL DISTRICT MAKES CHANGES TO WHERE A GIVEN STUDENT MIGHT ATTEND SCHOOL, IT’S IMPORTANT TO GET IT RIGHT.

Crabtree, Rohrbaugh & Associates Architects

The common thread running through all of our projects is our "Client-Oriented" approach to architectural services. This approach engages all project stakeholders, including students, teachers and the community; making certain the end result meets the curriculum, is successful in function and provides for student growth and learning. Working hand in hand with our clients allows our team to meet their vision for the project. We use an integrated design process to transform vision into reality, continuing with our defining strength of listening to our clients.

Stop by our booth (1007 & 1009) at the upcoming PASA-PSBA School Leadership Conference!

Architecture Planning

Creating an actionable districtwide feasibility study

By Chris Linkey, AIA, RLPS Architects Partner

A districtwide feasibility study is completed by most districts to help address any mix of a variety of scenarios that can include building system upgrades, a district’s approach to enrollment challenges and updating learning environments. Feasibility studies take different forms, but all should have one thing in common – they should be actionable. An actionable, districtwide feasibility study will include a mix of data points, surveys of educators and students, and an understanding of curriculum goals and philosophy. When this information is merged with the physical aspects of a safe, efficient and maintainable building, you arrive at options that meet the requirements of the Department of Education and deliver a usable path forward for your district. The time and resources spent on a feasibility study will be a worthwhile investment if you can approach the process with a few key goals in mind.

LISTENING TO VIEWS AND VOICES. The feasibility study process should begin with a design team listening to district stakeholders including administrators, board members, staff, faculty, students and community members. Engaging stakeholders early in the process is key to understanding a district’s strengths, challenges and opportunities from different perspectives. Through transparent engagement and conversation, a design team can gain a better understanding of the desired educational approach and building programming goals.

PROACTIVE PLANNING. Keep in mind, a feasibility study can function as a long-term guide. The feasibility study provides a plan of what needs to be addressed throughout the district. This actionable plan gives a district the ability to work through the needed changes in a coordinated, efficient and comprehensive approach. Including your facilities and maintenance staff members will ensure that the findings of your study are coordinated with and contribute to your ongoing capital improvements and list of maintenance projects.

TESTING ALL OPTIONS. Some options developed for a district may not be popular from the beginning. However, testing all options is a way to eliminate any unanswered questions from each stakeholder group. At the completion of the feasibility study, being able to say that you investigated all avenues and vetted them with the administration, board and community members will create a level of confidence that the study was thorough. It can also create consensus that the arrivedupon options are truly the right direction for the district.

If you follow these guidelines, be ready – your actionable feasibility study will quickly become a catalyst for igniting change within your district.

For 69 years, RLPS Architects has created innovative and inspiring spaces to learn and play for K-12 clients. Our staff of 80 professionals, including LEED Accredited and WELL APs, provides architecture, capital improvement plans, interior design services and feasibility studies.

Bulletin May/June 2023

FEASIBILITY STUDIES TAKE DIFFERENT FORMS, BUT ALL SHOULD HAVE ONE THING IN COMMON – THEY SHOULD BE ACTIONABLE.

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Self-assessment for board effectiveness

What does it mean to be an effective school board? How does a school board become effective? Does an effective school board have any residual impact on the rest of the school district?

By Erin Eckerd, Board Services Manager, PSBA

In a study conducted by the Iowa Association of School Boards and then later refreshed by PSBA, it was shown that highly effective school boards have a positive impact on student achievement. Knowing this, it’s imperative that a school board ensure that it is operating as a strong governance team.

Part of practicing strong board governance is following an agreed-upon set of norms and practices. One such model is PSBA’s Principles for Governance and Leadership – a framework of seven characteristics and accompanying statements that outline what an effective Team of 10 looks like. One of these principles encourages boards to Evaluate Continuously, which includes conducting a board self-assessment on a recurring basis. Below are some basics and benefits of board self-assessment.

PSBA offers members a complimentary board self-assessment survey for their use. In this digital survey, the board members and superintendent reflect on their collective performance by scoring statements based on the Principles for Governance and Leadership. In addition, participants may leave comments supporting their scores as well as possible ways for the Team of 10 to improve. They can also select the top three areas in which they feel their board could use the most improvement.

To Evaluate Continuously, it takes more than completing a board self-assessment to truly practice strong board governance. The self-assessment results may reveal some previously unspoken truths about how the board sees its current performance. For example, boards that participated in a self-assessment through PSBA last year scored lowest on the Advocate Earnestly principle – an average of 2.4 out of 4. However, 39% of boards self-identified Communicate Clearly as the Principle in which they needed the most improvement. Having open, respectful conversations regarding those truths allows boards to reflect on areas for growth, as well as prioritize where they want the focus of their development to be. Last year, around 75% of boards who participated in a board self-assessment through PSBA utilized the facilitated Discussion of Results option. This allows for board leadership and the superintendent to participate in these conversations, not as facilitators, but as equal members of the Team of 10 with the rest of the board.

The final step towards strong board governance is developing and putting into action a plan based on the results of the board self-assessment. This is the time to work together, knowing what the board’s self-identified areas of growth are, and make the effort to improve. Seek out professional development that will help the board move forward in its path toward strong board governance. Through this dedication, school boards can continue their quest to become more effective and positively impact their districts.

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S U S T A I N A B L E

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E X P E R I E N C E

We are excited to unveil the integration of Central Park at the 2023 School Leadership Conference. Set in the middle of a bustling exhibit hall is a featured attraction of greenery, streetlights and open meadows ideal for networking and park games. Along the perimeter of the park are eight sponsors that are committed to serving the best interests of public education and providing unique products, services and resources to ensure your district operations are successful.

While taking a stroll, engage in one-on-one networking and conversations with sponsors, peers and colleagues in this centrally positioned social hub to brainstorm, collaborate and enhance your leadership skills.

Central Park will host the exhibitor reception and energy break that includes park-themed food and beverages. Student musicians, artists and craftsmen will perform live or display their work to showcase the talent and skills of students from Pennsylvania’s public schools. Be serenaded by saxophones or watch as a student artist paints with watercolors – all of the talent is sure to inspire. But, if you are ready to take your turn at performing, step into the karaoke photo booth to create a fun keepsake as a memory of your conference experience.

Be sure to visit the exhibit hall and navigate to the center to enjoy all that Central Park has to offer!

Meet us

Special thanks to our Central Park sponsors.

Their support allowed PASA & PSBA to bring the outside indoors!

Interact with each one of these sponsors to boost your points in the Exhibit Hall Challenge available through the SLC mobile app.

Folium, Inc. (CP01) – Folium delivers a network of specialized services with a foundation of trauma-informed interventions rooted in brain science. In Pennsylvania’s public school districts Folium provides resources for transitional classrooms, school-based counseling, virtual initiatives and curriculums, and professional development and consultation. foliuminc.com

ICS (CP02) – No matter where you are in the process, ICS’s team of construction professionals works across all phases of your project’s life cycle. Their team provides innovative, clear communications and technical expertise so your district can make informed decisions that positively impact your project and the educational community it serves. www.ics-builds.com

SitelogIQ (CP03) – SitelogIQ partners with public school districts to enhance the learning environment. With decades of experience, SitelogIQ is able to bring comfort, functionality and efficiency that fits your educational goals, both now and well into the future. www.sitelogiq.com

Lincoln Learning Solutions (CP04) – Lincoln Learning Solutions will help you design unique and engaging experiences that lead to student success in your public school district. Better than anyone, you know what your students need to succeed, and a partnership with Lincoln Learning Solutions provides thoughtful products, unprecedented service and driven personnel to help cultivate your learning vision. www.lincolnlearningsolutions.org

Keystone Purchasing Network/PEPPM (CP05) – The Keystone Purchasing Network (KPN) is a national cooperative purchasing program with competitively bid products and services. PEPPM is a cooperative purchasing network that is the single most cost-effective source for your bid-protected technology purchases. Together, both companies are a budget-friendly resource for your school district. www.thekpn.org/ www.peppm.org

EI Associates (CP06) – EI Associates is uniquely comprised of educational design planners, engineers and construction managers, all of which offer professional school design services in all major engineering disciplines required for school facilities. EI Associates’ primary objective is to deliver quality services on time and on budget for every assignment, regardless of size, scope or location. www.eiassoc.com

CM Regent Insurance Company (CP07) – For nearly 50 years, CM Regent Insurance Company has specialized in protecting educational institutions. They have developed school-specific coverages so you know they will be there for you – even if the unthinkable happens. Their comprehensive, flexible coverage and financial stability allow you the peace of mind to focus on the education of your students, knowing the experts are protecting you. www.cmregent.com

Tanner Furniture (CP08) – From little tikes in elementary school to teens in high school, Tanner Furniture will help schools inspire a generation to love learning. With classroom furniture that helps your students stay focused and on task, Tanner believes that an interesting and comfortable environment is what each and every school needs. gotanner.com

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COMPREHENSIVE KNOWLEDGE

Attorneys at Knox McLaughlin Gornall & Sennett, P.C., possess comprehensive knowledge of the unique legal issues faced by school administrators and board members. As solicitors for many educational organizations, we stay abreast of recent developments, identify emerging challenges, and implement preventive legal strategies to minimize risk for our clients. Whether you are seeking counsel on the school code, Sunshine Act, ethics, bond financing, labor issues or a special education problem, rely on us for prompt, cost-effective answers.

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Addressing the most common supply chain issues

By SitelogIQ

High prices, material shortages, months-long material lead times – all of these have plagued construction sites, especially in the last few years.

While the industry has seen supply chain issues rise and fall, one thing that’s for certain is there’s no anticipated finish line to when they will subside. School districts and their vendors should understand current supply chain trends and what steps to take to ensure projects remain on schedule and within budget.

Today’s supply chain issues

From HVAC and electrical equipment to thermostats and emergency generators, many projects have been impacted by a range of supply chain issues. Below is a compiled list of today’s most common materials with long lead times and/or increased prices:

Long lead times

• Electrical and controls components, including switchgears and panels

• Emergency generators

• Door access card readers

• HVAC equipment, including chillers, boilers and rooftop units

• HVAC controls

• Water coolers

Increased pricing

• Glazing for windows

• Stainless steel items, such as kitchen equipment

Supply chain approach

Though it may sound like a simple solution, advanced planning is, by far, the most important and first step to address potential supply chain obstacles. For materials with higher pricing, vendors may recommend alternative solutions at a lower price to help maintain your budget. And for project materials with long lead times, vendors should connect early with manufacturers to capture anticipated delivery times and place orders earlier.

If delivery of equipment or other materials is delayed, vendors should work with the owner and other contractors to quickly adjust the project schedule so other work can continue until those delayed pieces arrive.

Another key solution is constant communication. With owners, contractors, manufacturers and other partners, vendors should stay on top of communicating any changes or needs in order to quickly adapt when addressing supply chain issues.

Advice for owners

Supply chain issues change based on market conditions. School districts should prepare to address potential obstacles and pivot quickly with their vendors to find solutions. Here are a few ways districts can prepare for their upcoming projects:

Begin the design process earlier than before; this will provide additional time to look ahead at the current pricing and lead times of materials and equipment and make plans or adjustments as needed.

• Be open to pre-purchasing of equipment prior to the project being designed. This flexibility will help the project team be equipped with alternative solutions should they run into limited availability or long lead times for equipment.

• Be open to a large variety of manufacturers that meet the design intent. It’s important to be open to other manufacturers, especially those with whom your project team has built strong relationships, to ensure you secure the equipment and materials needed for the project, and that those products are within your budget and schedule.

• Be ready to adapt if products don’t arrive on time. This may require adjusting the project schedule to keep other work continuing until those products arrive.

Transform the Way You Manage Your Roofs and Building Envelopes

Why do so many school districts in Pennsylvania choose to procure their roofing and building envelope solutions through the Keystone Purchasing Network (KPN) cooperative contract?

The KPN contract delivers:

• COMPLIANCE

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• BUDGET PREDICTABILITY

Pair the pre-completed, publicly awarded contract with the best-in-class roofing and building envelope products and services delivered by Tremco Roofing and Building Maintenance and affiliated construction services company WTI, and you can transform the way you maintain your school facilities.

PSBA – Your trusted and approved source

ReQuireD School Director Training

Training requirements specific to you:

Newly elected and appointed school board directors –successful completion of five training hours required

Reelected school board directors –successful completion of three training hours required

Three learning paths:

Virtual and In person: See PSBA.org for details on Required New and Advanced School Director Training that is offered at a variety of locations across the state and virtually via Zoom. Watch for registration coming soon on myPSBA!

Online Courses: Log onto myPSBA for 24/7 complimentary access to approved online learning courses.

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Krise Transportation is focused on your transportation needs We've built outstanding, local teams that provide Pennsylvania school districts with the highest quality student transportation

We do what it takes to meet and exceed our district expectations From the way we treat our drivers to how we serve our customers, the spirit of partnership is at the heart of everything we do We've tackled the school bus driver shortage head on Our drivers are at the heart of what we do We hire dedicated people who understand that the safety of our kids is of the utmost importance and who are

HEROES – HERE, EVERY DAY, READY, ON TIME EXCEPTIONAL, AND SAFE

PSBA has a long history of supporting Pennsylvania’s school boards. From educational trainings to advocacy and networking opportunities, our mission has been – and continues to be – to provide school board directors with services, support and counsel as they navigate relationships, lead their districts and promote public education across Pennsylvania.

PSBA HR Services include:

• Career Gateway – complimentary job listings

• Compensation studies

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• Job description services

• Staffing studies

• Superintendent evaluation services

With the expert guidance of PSBA staff, your district will be set up with superior leadership, offer fair and competitive wages and lead with comprehensive and actionable data.

HIRE. TRAIN. RETAIN.

Learn more about PSBA HR Services.

Navigate the requirements and challenges of board service with PSBA’s dynamic training and resources.

We offer members an array of presentations, workshops, team discussions as well as ongoing partnerships tailored to the needs of your board. Plus, access a variety of courses 24/7 on myPSBA – including PDE-approved required training.

High-quality. PSBA has more than 125 years of statewide experience in school law, policy, finance and ethical governance.

Convenient. Choose from in-person, live virtual and online options. Customized. We specialize in school board support, and we listen and respond to your needs.

Learn more at www.PSBA.org/education-training/customized-workshops.

worth 1,000 words

High school students in the New Hope-Solebury School District (Bucks Co.) introduce a future Lion to the teleprompter and cameras in their full media production studio. Behind the scenes, their peers are working in the control room to edit the footage. The district opened its brand-new, state-of-the-art STEAM Education Wing in the spring.

A picture is worth…well, you know the saying. Give us your 1,000 words in photo form. Share a great moment in a classroom, concert, sporting event, or somewhere else in your school community that demonstrates the positive things taking place. Get your high school photo classes involved and invite them to submit a photo. One, high-quality, visually interesting photo will be featured in each issue. Send your submissions to jackie.inouye@psba.org including a description of what is taking place in the photo. High resolution (300 dpi) and acceptable formats are jpg, eps or tif files.

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