Key Factors That Affect Employee Productivity and Business Workflow

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What Are the Key Factors That Affect Employee Productivity and Business Workflow

Behind every entrepreneurial success story, there's a dedicated and skilled team that has done tremendous work to ensure great achievements. That's why employee productivity plays a vital part in business operations. If the employees are more engaged and motivated while working, they will come up with better ideas and solutions.

Figuring out what makes your employees less productive is one of the smart ways you can do as an HR professional to help boost their productivity at work. With that in mind, let's get to know which factors can affect the employee's productivity levels and what you can do to build a

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positive impact on your workplace.

1. Work Environment

Have you ever noticed how most employees couldn’t focus on their work because of multiple distractions around the office? There are also cases where employees would experience a negative or toxic work environment because of the company culture itself.

To help employees give their absolute best in every task, there should be a healthy and good work environment where they can have peace of mind and be respected and valued.

● No one would like to work in a company where they feel like they’re not being appreciated for every work that they do. This is why it’s important to create a workplace atmosphere that’ll make the employees feel safe, supported, and valued.

● Let them participate in meetings, be open to their suggestions, and give them opportunities to learn something new and explore more things outside of the scope of their job.

● Most importantly, remember to reward the deserving employees for their hard work.

● Build a healthy environment where everyone can work as a team.

This way, employees, can easily develop healthy work habits, leading

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to positive work performance.

● You may also consider changing the interior design of the office.

Consider including decors that radiate positive energy. Having an activity area would also be great so that the employees can take a break and recharge their energy and be more productive.

2. Training and Career Development Opportunities

Every employee aims for career growth. They don’t want to be stuck in the same place for the next few years. If employees aren’t given enough chances for career development, they tend to leave and find other job opportunities. That’s why it’s important for employers to invest in professional development and offer them relevant training.

● Establish a training program where employees can learn how to do their job more efficiently and improve their skills.

● Let them experience new work opportunities. This way, they won't end up feeling stuck in the same position for too long.

● Facilitating training programs also gives your employees the knowledge they need to thrive in work.

3. Management Style

Good and effective management helps employees be more motivated and

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engaged in their work, resulting in impressive work performance.

● The best way to start building effective management is to identify and fix the problems in the current management system.

● Conducting employee surveys offers a quick insight into the state of management, detects potential issues, and suggests solutions.

● Reviewing the actual job duties is also a crucial part of improving the management. After all, employees will be more inclined to work hard if they find their jobs engaging and meaningful.

● Maintain open communication among employees and make them feel safe when discussing work and career-related topics. Always remember that instilling the right values into the management can help change the way employees think about work and how they perform.

4. Pay Structure

Each employee has their own financial duties to settle. Some have their own family to take care of. Some have personal goals to accomplish.

These are the reasons why monetary benefits are obviously one of the motives why they took the job.

Use this as a way to motivate the employees. Explain to them clearly how the pay structure works and the factors you consider when deciding about offers of promotion and raise. This way, they’ll be more dedicated to their

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work and have an idea of what to do to improve their performance.

5. Employee Wellness

Even before the pandemic, managing employees’ wellness is already a significant topic. Taking care of the employees’ physical and mental health would promote a healthy and positive work culture, allowing them to be more productive.

● It’s essential to provide all the tools and resources employees might need in times where they’re not feeling okay. By doing so, you’ll be able to show your genuine care for them and also prevent small problems that may eventually disrupt the business workflow.

● Set up a wellness program that involves offering healthy food options and encouraging employees to lead a healthy lifestyle.

● You may also give them access to physical activities where they can do regular exercises.

6. Diversity

In this era of hybrid/remote work setups, cultivating a multicultural environment is now more important than ever and it has indeed become a major part of employee engagement.

● Building a cross-cultural team provides equal opportunities for every individual, regardless of nationality, religion, gender, and other

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factors. This gives them a sense of belonging in their work environment.

● Having workplace diversity also provides an opportunity for the team to learn, appreciate, and understand others’ perspectives. This helps the company ensure solid teamwork among the employees.

● With a varied pool of talent, you'll have access to a wider range of skills and innovative ideas.

Keep in mind that the way you deal with diversity will reflect on your employees satisfaction and productivity.

7. Modern Technology

Manual processes are one of the biggest challenges for every employee.

Doing each task manually causes them to work overtime, deal with rush deadlines, and other difficulties. These conflicts lead to a decline in their productivity levels and job dissatisfaction.

That’s why using HR technology has become an integral part of the modern workforce. Throughout the years, companies that utilize advanced technology tend to be more profitable as it helps assist employees in their tasks.

A comprehensive HR software like QuickHR offers automated, simplified, and streamlined HR processes, ensuring that every task will be accurately done on time.

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QuickHR, a fully integrated cloud-based platform, is capable of streamlining and simplifying your payroll processes, timesheet management, attendance tracking, recruitment process, and more!

With an all-inclusive HRMS software like QuickHR, your company can build a strong workforce and maintain positive business growth as well.

If you want to know more about QuickHR, you may contact us or request a free demo with absolutely no terms and conditions!

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