Palmer Trinity School
Acceptable Use Policy (AUP) for Service Living Program Services
Community Service, External Fundraising and Brand Communications
As members of Palmer Trinity School, we educate our students to lead lives of honor and social responsibility and encourage them to become actively involved in the school culture of service. Opportunities for participation in Middle School and Upper School Clubs and Community Service opportunities, both on and off-campus are readily available.
We encourage vision, initiative, and leadership in serving each other, local non-profit organizations, and the world. According to the National Survey of Student Engagement, academic success has been directly linked to active student involvement. The sense of belonging fosters loyalty and pride in the School.
COMMUNITY SERVICE
In order to support our students in their opportunities to serve, and to ensure we are not duplicating our efforts, the School has instituted an Acceptable Use Policy (AUP) for all students that will include but not be limited to: (1) submitting an application for a community service project, fundraiser and honoring the School’s policy on branding. No student, faculty member, parent, or guardian may solicit funds in the School’s name in person, via email, online, or in writing, unless such solicitation has been authorized in advance by the AUP committee.
PROCEDURE
▪ Students, Faculty/Staff, or Alumni will complete the Acceptable Use Policy (AUP) form located on the School’s website (located under the Community Service/Clubs on the website). This form will be received by the Director of Student Affairs.
▪ The form will be reviewed by the AUP committee who will review and provide approval on a bi-monthly basis or by a special meeting. This will include but not be limited to: The Director of Student Activities, Head of School, Division Heads, Associate Head for Communications, Director of Auxiliary Programs, Advisory Coordinator, Deans of US and MS, and the Director of Development.
▪ Following the review, a written decision will be provided to the applicant in writing.
▪ This protocol applies to all students, alumni, faculty, staff, and board members associated with Palmer Trinity School.
▪ If approved, all records of in-kind gifts and donations for approved fundraisers will be maintained in the Development Office. Acknowledgment letters will be sent from the School and recorded in the donor database.
PTS BRANDING LIMITATIONS
The following activities are not permitted without prior approval and apply to students, clubs, alumni, and mission trip groups:
▪ Mass mailing via email or regular US mail to any of our constituencies, including, but not limited to faculty and staff, parents, and students.
▪ Any use that inaccurately implies endorsement, approval, or sponsorship by Palmer Trinity School
▪ Any use for fundraising for other charitable or not for profit organizations
▪ Any use that can be confused with official communications from Palmer Trinity School
▪ Any use for commercial, sales, or promotional purposes
▪ Any activity that is illegal or fraudulent
▪ Any use for political fundraising
▪ Any use of Palmer Trinity School brand without approval
For more information, please contact Alexandra Cartaya, Director of Student Activities and Service Living at acartaya@palmertrinity.org.