2025-2026 Handbook - Digital

Handbook 2025 –202 6

(2 025 – 2 02 6) S C HO OL Y E A R C A L E N DA R AUG U S T 2 025

4 5 6 6-12 11 13 25

New Faculty, Staff and Leadership First Day Chairs/Leads First Day Faculty First Day Faculty and Staff Workdays New Student Orientation First Day of School Middle School – Back to School Night

S E P T E M B E R 2 025

1 2 23

Labor Day – No School Upper School – Back to School Night Rosh Hashanah – No School

O C T O B E R 2 025

1

2 3 8

17

No Late Start MS – ½ Day for Standardized Testing US – No School US – Parent/Teacher/Student Conferences Yom Kippur – No School Fall Holiday – No School No Late Start US – ½ Day for Standardized Testing MS – No School MS – Student Led Conferences (SLC) Homecoming Game

N OV E M B E R 2 025

7 Professional Development Day – No Students 24-28 Thanksgiving Break – No School

DE C E M B E R 2 025

8-11 World Languages & Semester Assessments 12-19 First Semester Assessments 17 No Late Start 19 End of Semester I 22-31 Holiday Break – No School

J A N UA R Y 2 02 6

1-2 5 6 19

Holiday Break – No School Professional Development Day – No Students First Day of Second Term Martin Luther King, Jr. Day – No School

F E B RUA R Y 2 02 6

9 Professional Development Day – No Students 16 President’s Day – No School 18 Ash Wednesday – No School 16-20 Winter Break – No School

M A RC H 2 02 6

6 Professional Development Day – No Students 11-12 No Late Start ½ Day for All Students MS Student Led Conferences (SLC) US Parent/Teacher/Student Conferences 23-27 Spring Break – No School

A PR I L 2 02 6

3 Good Friday – No School 6 Easter Monday – No School 27-30 IB Exams

M A Y 2 02 6

1-20 IB Exams 4-15 AP/Senior Assesments 15 Baccalaureate 16 Graduation 18-22 World Languages & Semester Assessments Assesments 25 Memorial Day – No School 26 ½ Day for All Students 27 No Late Start 27-29 Second Semester Assessments

J U N E 2 02 6

1-3 2 3 4 5 8 19

Second Semester Assessments (Cont.)

MS Closing Ceremony No Late Start End of Semester II End of Semester for Chairs/Leads Summer Camps Juneteenth – No School

J U LY 2 02 6

3 4

Independence Day (Observed) – No School Independence Day – No School as of June 6, 2025

DEAR PALMER TRINITY SCHOOL FAMILIES,

Welcome to the 2025-2026 academic school year.

The Handbook serves to share information with both parents and students. The information contained in this Handbook outlines the policies and expectations affecting the smooth functioning of the School and covers such topics as daily routine, dress code, and examination policy.

It is our sincere wish that this school year be a successful one for all of us.

SINCER ELY, Patrick Roberts Head of School Ashley Chapman Head of Upper School Peter Tolmach Head of Middle School

TABLE OF CONTENTS COMMUNITY INFORMATION

Purpose of this Handbook

3

Mission and Philosophy

3

Guiding Principles

4

Statement of Commitment

4

Portrait of a Graduate

6

Statement of Expectations

6

Non-Discrimination Policy

7

Bell Schedules

8

Spiritual Life and Chaplaincy

9

PTS Parent Portal

11

Palmer Trinity Parents Association

13

ADMINISTRATION AND FACULTY

Effective Lines of Communication

16

Parent Teacher Conferences

18

Quick Connections by Extensions

19

Administrative Team

20

Faculty and Staff Directory

21

Faculty by Departments

23

HANDBOOK

Academics

25

Honor Roll Requirements

26

Academic Policy

26

Upper School Honors, Advanced Placement and IB Policy

31

College Advising

31

Standardized Testing

32

The Honor System

33

Code of Conduct

37

Students Traveling on Buses to and from PTS

46

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Social Media and Social Networking Policies and Procedures

50

Online Learning Management Systems and COPPA Information

52

Computer Usage

52

Student Life

61

Attendance Policy

61

Arrival/Dismissal Procedures

64

Semester Study-Away

66

Travel Experiences, Travel Grants, and Day Trips

66

Visitors, Dining Areas and Lockers

69

Dress Code

69

Safety

72

Student Support Services

74

Student Activities, Clubs and Service Living

81

Library

82

Athletics

84

Falcon Spirit Store

87

Lost and Found

87

Other Important Policies and Information

87

Community Information

PURPOSE OF THIS HANDBOOK This Handbook was developed to answer many of the commonly asked questions that you or your parents may have during the School year. Because the Handbook contains information about student policies and responsibilities, parents and students are responsible for knowing its contents. Please take the time to become familiar with the following information and keep this Handbook available for your use. It can be a valuable reference during the School year and a means to avoid confusion and misunderstandings when questions arise.

The School reserves the right to interpret the content of this Handbook, including the rules and regulations governing the academic and non-academic conduct of students. This Handbook is not a contract, nor is it intended to be construed as such. Our School reserves the right to modify and/or amend the content of this Handbook at any time during the year. If any written modification or amendment is made to this Handbook, a copy of the modification or amendment will be distributed to students and parents.

Students who reach 18 years of age while enrolled in the School are bound by all student and parent obligations in this Handbook. Student’s continued enrollment after reaching 18 years of age evidences the student’s agreement with this requirement. In addition, even after the student turns 18 the School will continue to share all health/medical, disciplinary, grades, progress reports, and other information with the student’s parents/legal guardians throughout student’s enrollment at the School. Should a student have a concern about particular information being shared with his/her parents/legal guardians, the student should consult with the appropriate Division Head.

MISSION AND PHILOSOPHY Palmer Trinity is an Episcopal school dedicated to promoting academic excellence and inspiring student to lead lives of virtue, humanity, and spirit.

Providing a supportive, inclusive environment for students, we emphasize academic distinction, ethical global citizenship, and character. As members of the greater community, we educate students to lead lives of honor and social responsibility. Palmer Trinity School is committed to diversity and includes students with a range of academic interests, as well as students from diverse ethnic, religious, and socio-economic backgrounds.

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GUIDING PRINCIPLES Our school community reflects the pride of shared purpose and love of learning in a values- based environment, where each child is respected for his or her uniqueness: Spirituality We respect the sacred and honor each individual as created in the image of God. Learning We cultivate curiosity, creativity, innovation, and scholarship as the foundation of intellectual growth.

Dedication We maintain excellence in academics, athletics, and the arts.

Community We promote collegial relationships between students, faculty, staff, and parents.

Service We encourage vision, initiative, and leadership in serving each other, the greater community, and the world.

Honor We recognize the importance of leading lives of conscience and integrity.

Respect We practice compassion, understanding, and respect the dignity of each human being.

Diversity We embrace differences among individuals while celebrating our common humanity.

Balance We honor the unity of mind, body, and spirit.

STATEMENT OF COMMITMENT Respecting the School’s Episcopal practices and traditions rooted in Judeo-Christian beliefs and ethics, As a School we commit to: • Providing an environment inspired by the traditions and practices of Episcopal schools.

• Providing a safe and healthy environment for students by maintaining appropriate behavioral expectations and high ethical standards.

• Employing professionals of solid character and expertise who are loyal to the mission of the School.

• Creating a stimulating, innovative, and intellectually challenging academic environment.

• Communicating timely and appropriately.

• Endeavor to prepare students to succeed at an institution of higher learning.

• Maintaining an environment that ensures a collaborative partnership with our students.

As Students we commit to: • Striving for academic excellence and continued personal growth.

• Taking pride in ourselves and our school community by living the mission of Palmer Trinity and by representing our School in a positive manner at all times.

• Endorsing and adhering to the School’s Honor Code.

• Building School spirit by participating in School activities, exhibiting good sportsmanship, and taking advantage of all opportunities while supporting one another.

• Engaging in responsible and respectful digital citizenship.

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As Parents we commit to: • Supporting—in our words and actions—the policies, standards, and expectations of our School as articulated in the Student Handbook and Honor Code.

• Communicating concerns with School personnel through appropriate channels—ensuring the most efficient collaboration for the health and well-being of our children.

• Respecting the School calendar, daily schedule, and our contractual obligations to the School.

• Utilizing the School’s website, email, and other modes of communication to remain informed about School events, policies, and updates.

• Respecting the professionals engaged in our children’s learning.

• Providing volunteer support and participating in the School’s annual fundraising initiatives.

• Engaging in responsible and respectful digital citizenship.

As Faculty and Staff we commit to: • Supporting and upholding the mission, philosophy, and values of the School.

• Recognizing and cultivating the potential in every student.

• Creating a supportive environment that is developmentally and academically appropriate.

• Supporting decisions and policies determined by the Administration.

• Fulfilling our obligations as stipulated in the employee contract and outlined in the Employee Handbook, and for contractual employees all obligations as stipulated in the employee contract.

• Striving for on-going professional development.

• Engaging in responsible and respectful digital citizenship.

As Alumni we commit to: • Advocating for and supporting Palmer Trinity School and its mission.

• Sharing the history, traditions and memories of Palmer School, Trinity Episcopal School and Palmer Trinity School.

• Providing opportunities for current students to learn more about the Alumni network, to which they will one day belong.

• Continuing to build and maintain an active, informed, and engaged Alumni community.

• Cultivating financial resources for the sustained prosperity of the School.

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PORTR AIT OF A GR ADUATE Palmer Trinity School educates students to be: • Passionate Learners who pursue enlightenment and learning across disciplines with curiosity and determination.

• Global Citizens who strive to recognize their universal humanity and appreciate their responsibility towards each other and the world.

• Problem Solvers who work with others to find diplomatic resolutions to challenge and change.

• Ethical Leaders who inspire others to work with purpose, clarity, and compassion.

• Independent Thinkers who apply their critical thinking abilities to engage in discourse about complex intellectual and ethical problems.

• Critical Listeners who listen to understand, not merely to respond.

STATEMENT OF EXPECTATIONS At the heart of Palmer Trinity School is a culture defined by respect, balance, integrity, curiosity, leadership, as well as our commitment to the safety and health of students. All members of the community have an obligation to know and uphold the School’s values and strive to embody them in word and deed.

We therefore expect that all members of the community will: • Respect other people and their privacy and property, both within and beyond the School.

• Treat all human beings with dignity, refraining from behavior that intimidates, insults, threatens, bullies, coerces, abuses, exploits, harasses, humiliates, or demeans, acting with tolerance, courtesy, and thoughtful regard.

• Have an open mind and heart to the views and experiences of others, creating space for all to belong and thrive.

• Support and promote a school climate that does not discriminate against any individual or group.

• Use words constructively, avoiding gossip and other inappropriate or unproductive sharing of information.

• Maintain high standards of honesty, avoiding deception, half-truths, and deliberately misleading words or behavior.

• Exemplify principles of responsibility and fairness in daily life.

• Observe safe behavior and report unsafe conditions or practices.

• Cultivate caring and compassion, seeking to serve others, both within and beyond the School.

Our School cultivates a school environment in which all members of the community feel valued and safe.

Part of living our values includes every member’s responsibility to support a safe school environment by refraining from harmful and unsafe behavior and reporting such behavior when observed. In addition, we prohibit all boundary crossing behavior between adults and students (as outlined in our Student/Adult Interaction and Communication Policy) and sexual misconduct (whether between students or adults and students). Adults are expected to identify and report suspicions of harassment, abuse, and sexual or other misconduct and will not engage in such behavior themselves. In addition, School employees are mandated reporters of suspected abuse, neglect, or abandonment as specified by Florida law. The School { 6 }

has conducted and will continue to conduct training for adults and students on these important issues and encourages all students and their parents to report any concern about boundary crossing behavior, sexual misconduct, or any other situation that impacts the safety, health, or security of any member of our community to their Division Head or the Head of School.

All adults have an obligation to model through both language and behavior the values and expectations we have as a school, being especially conscious of their actions at times and places when students can observe them. Students must be mindful of the power they have in various roles at school. They must use their roles constructively, always avoiding intimidation and abuse of authority. Older and returning students must take seriously the power of their example on younger and newer students, accepting the responsibility to model and transmit our School values.

These community standards apply to our words and behavior not only in personal interactions, but also in all forms of electronic media and communications.

All members of the community help others to develop a sense of belonging, encourage empathy and compassion, and promote an environment that is safe, kind, and inclusive. As members of this community, we acknowledge that our actions reflect not only on ourselves, but also on the School as a whole and therefore strive to live in a way that is consistent with our values.

NON-DISCRIMINATION POLICY The School admits students regardless of disability, race, color, creed, ethnic, or national origin who possess the motivation, ability, and character which would enable them to succeed in our School community to the rights, privileges, programs, and activities generally accorded or made available to students at the School. The School does not discriminate on the basis of race, color, creed, ethnic, or national origin in the administration of its educational policies, admission policies, scholarship and loan programs, and athletic and other school-administered programs.

If a transgender or non-conforming gender student or his or her parent/guardian wish to request accommodations at the School, please contact the appropriate Division Head. The Division Head and/ or the Division Head’s designee(s) will work closely with the student and/or the parent/guardian, if appropriate, to discuss individual needs and requested supports and accommodations. The School will determine whether requested support and accommodations will be implemented.

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BELL SCHEDULES DAY 1

DAY 2

DAY 3

A

F

D

B

G

E

Class and Lunch

C

A

F

D

B

G

G

E

C

C

A

F

D

D

B

G

E

E

C

A

F

D

B

G

Break

2:05 p.m. – 2:15 p.m.

2:15 p.m. – 3:15 p.m.

B

Break

12:55 p.m. – 1:05 p.m.

1:05 p.m. – 2:05 p.m.

DAY 7

Flex

10:30 a.m. – 11:05 a.m.

11:10 a.m. – 12:55 p.m.

DAY 6

Break

9:15 a.m. – 9:25 a.m.

9:25 a.m. – 10:25 a.m.

DAY 5

Advisory

8:00 a.m. – 8:10 a.m.

8:15 a.m. – 9:15 a.m.

DAY 4

E

C

A

F

CAMPUS HOURS

Campus School operating hours are 7:00 a.m. – 6:00 p.m. Monday through Friday during the course of the academic school year. Students will only be permitted on campus during non-school hours under the direct supervision of a member of the School faculty or administration. We ask that you work with the School to ensure that these times are adhered to and that students not participating in supervised activities are picked up on time.

Office Hours: 7:30 a.m. – 4:00 p.m.

Main Line: (305) 251-2230 Security After Hours: (305) 969-4251

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SPIRITUAL LIFE AND CHAPLAINCY Chaplain Sandra Curtis x286 THE PALMER TRINITY SCHOOL PRAYER O God, our heavenly Father, The source of all wisdom: We ask your blessing on Palmer Trinity School.

Let there be light in this place; Light to the mind; Light to the heart; And light to the will; That we may grow in knowledge, love and service Of You and each other, now and forever. Amen Palmer Trinity School is an Episcopal school committed to develop, foster, and nurture spiritual and moral growth on both personal and community levels. The values and practices of the Judeo-Christian tradition are celebrated in a spirit of inclusivity that engages in respect for all cultural, spiritual, and religious traditions.

THE OFFICE OF THE CHAPLAIN AND DIRECTOR OF SPIRITUAL LIFE The Chaplain is responsible primarily for the integration and application of the religious and spiritual life of the community. Recognizing and respecting the diversity of the Palmer Trinity School community, the Chaplain provides a non-anxious presence within a safe and spiritually enriching environment for all members of the community. The Chaplaincy is committed to enhancing student life in a variety of areas including honoring sacred places and events, sportsmanship, community service, protecting the environment, valuing art, and discerning social justice issues. The Chaplaincy is dedicated to nurturing the inner life of community members as well as helping the community to come together to accomplish its mission. The Chaplain is available for individual and family pastoral care and support, especially during times of adversity. Weekly events such as Bible Studies and Holy Eucharist along with other celebrations of the spirit create times for reflection and meditation.

CHAPELS AND CONVOCATIONS Palmer Trinity School gathers weekly for Chapel/Convocation. The Student Vestry supports the Chapel program and the spiritual life of Palmer Trinity School.

Chapels and Convocations create highlights of the shared life of the community, worship opportunities, and relevant societal issues. Students and Faculty are expected to attend all Chapels and Convocations; individual participation is voluntary.

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WORSHIP/HOLY EUCHARIST AND MORNING PRAYER/HIGH HOLY DAYS One of the primary ways to grow as a teaching and learning community of faith is through corporate and individual acts of worship. All members are included during these times together; interfaith presentations are integrated into the community gatherings. Learning from each other’s faith traditions is part of the Episcopal tradition and each person’s conscience is respected. During the school year, Morning Prayer and Holy Eucharist Rite II from The Book of Common Prayer are offered. Holy Communion is the sacred meal that celebrates sacrifice and love. Unique holy days throughout the year are honored. Often, religious holy days from various traditions including Judaism, Hinduism, Buddhism, and Islam are also shared.

Discovering each other’s sacred times and traditions helps each person develop respect for others and his or her own spiritual depth.

PALMER TRINITY SCHOOL PROTOCOLS AND RULES FOR TRINITY CHAPEL Mission Statement for Trinity Chapel The Trinity Chapel is a sanctuary dedicated to the aspirations of Palmer Trinity School. Through celebrations of life and meaningful traditions, the gathering of the community in Trinity Chapel, as well as private contemplation, creates a safe space for all to explore the spiritual aspect of being human.

1. Enter the sanctuary in quiet and reflection. Bookbags may not be taken into the Chapel.

2. Practice respecting one another with kind language and gentle exchanges.

3. Respect the property of the sacred physical environment.

4. Remember no gum, food, or drink.

5. Care gently for all books, songbooks, candles, and kneelers.

6. Exit if any behavior is disruptive.

Places in the Trinity Chapel • Chancel: Altar and Sacristy in the front of the Chapel • Vivian Cerione Choir Loft: Second Story of Chapel • Narthex: Body of Main Chapel section • Nave: Entrance of Chapel • Labyrinths: On the East and West side of the Chapel for Meditation.

• Chaplain’s Office: Second floor by the Choir Loft All are welcome to join the Chaplaincy in Holy Communion and Morning Prayer in Trinity Chapel. Please contact the Chaplain for more information.

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PTS PARENT PORTAL

Visit our website, http://www.palmertrinity.org and click on “PARENTS” option on the left of the screen.

You will be directed to the Veracross login page - our secure system for parent communication and school information. (Please use your email address to log in.)

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Once logged in, you will enter the Parent Portal, where you will find a variety of tiles and links with important information and resources related to Palmer Trinity School.

CONTACT Website and Digital Content Manager, Tina Bustamante at tbustamante@palmertrinity.org.

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PALMER TRINITY PARENTS ASSOCIATION The Palmer Trinity Parents Association (PTPA) is a volunteer organization of the parents or legal guardians of students currently enrolled in Palmer Trinity School (PTS). The PTPA provides an organized structure and forum for all its volunteers, encouraging positive involvement in school life through meaningful programs, events, and services. The PTPA is committed to the mission of the School and supports all members of the community to foster a supportive environment to sustain an inclusive, diverse and compassionate school. The organization’s activities are governed by the PTPA Executive Board and standing Committee Chairs.

PTPA EXECUTIVE BOARD 2025-2026 PR E SIDENT

Andrea Penzini

(510) 384-4665

penzinilara@gmail.com

(305) 733-0482

arleneassalone@gmail.com

(305) 901-9546

laura.deseda@gmail.com

(305) 332-2326

elyhdominguez@gmail.com

(786) 247-7002

cristy.mekras@gmail.com

(305) 790-0091

annabellapavan@gmail.com

PR E SIDENT ELECT

Arlene Assalone V ICE PR E SIDENT OF PL A N NING

Laura Ratmiroff VICE PRESIDENT OF COMMUNITY

Elizabeth Dominguez V ICE PR E SIDENT OF FINA NCE

Christina Mekras SECR ETA RY

Annabella Pavan

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GRADE COORDINATORS 2025-2026 GR A DE NA ME

EM A IL

CELL PHONE

6

laurasmith3488@gmail.com e_ravinet@yahoo.com liliquintero@me.com samanthaevansmoore@gmail.com lauren.dowlen@gmail.com amalialimon@mac.com jjamgotseva@yahoo.com cristy.mekras@gmail.com abbymore2@gmail.com chapinlane@gmail.com megandtravis@gmail.com myalmerproductions@yahoo.com cstorper@gmail.com giselleknoblauch@yahoo.com marufl@hotmail.com dianabaumberger@gmail.com lynley3@gmail.com srdurso@gmail.com vanessa@dccaccounting.com eacano@mac.com ospinalo@yahoo.com lopezangie@me.com dmebanks67@gmail.com lgind@aol.com gisela.segredo@gmail.com mercejanez09@gmail.com sdebasa@gmail.com kassiazm@gmail.com

(773) 220-3488 (786) 202-0242 (305) 439-2339 (305 807-3867 (786) 942-0193 (305) 319-2434 (305) 491-8633 (786) 247-7002 (786) 514-3853 (786) 427-7430 (305) 206-6190 (305) 878-5106 (305) 984-1130 (305) 772-1009 (305) 297-7857 (305) 587-4362 ((305) 968-6505 (703) 966-3879 (954) 661-6348 (646) 831-4748 (305) 807-0444 (305) 519-3179 (786) 525-9272 (305) 310-4317 (786) 236-7974 (305) 439-9298 (305) 298-5732 (207) 691–5711

th

7th

8th

9th

10th

11th

12th

Laura Smith Elizabeth Ravinet Lili Sideris Samantha Moore Lauren Dowlen Amalia Cuervo Yulia Zhamgotseva Cristy Mekras Abby Moore Elizabeth Bacardi Megan Sullivan Claudia Mendez Touron Claudia Storper Giselle Knoblauch-Salar Maria Zichy (Maru) Diana Baumberger Lynley Ciorobea Samantha Durso Vanessa Duran Eugenio Cano Lorraine Herrera Angie Lopez Donna Ebanks Lisa Fratangelo Gisela Segredo Merce Anez Sailyn Debasa Kassia Matheson

For more information about the PTPA or volunteer opportunities, visit www.palmertrinity.org, and click ‘Parents’.

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Administration and Faculty

EFFECTIVE LINES OF COMMUNICATION For general questions and concerns, please follow the lines of communication listed below for effective results regarding your child.

ACADEMIC CONCERNS Contact your student’s Teacher if you have: • Questions about your student’s progress in that particular class.

• Background information related to your child’s performance in that class that would be helpful for the teacher to know.

• Questions that are about social, behavioral, or disciplinary issues.

Contact your student’s Advisor if you have: • Questions about your student’s progress in any area at school.

• Information about your student that would be helpful for the advisor to know.

Contact the Department Chair if you have: • Questions regarding a class after speaking with teacher.

• Questions about overall philosophy in curriculum in that department.

• Questions about student placement in a particular course.

Contact your student’s Lead Advisor if you have: • Concerns that are grade-level specific.

Contact the Division Head if you have: • Questions or concerns about expectations, program, curriculum, philosophy, etc.

• Questions about student placement in a particular course.

• Taken the appropriate steps and feel that additional discussion is necessary.

Contact the Associate Head of Academics if you have: • Questions or concerns about expectations, program, curriculum, philosophy, etc.

SOCIAL, BEHAVIORAL, OR DISCIPLINARY CONCERNS Contact your student’s Teacher if you have: • Questions about your student’s progress in that particular class.

• Background information related to your child’s performance in that class that would be helpful for the teacher to know.

• Questions that are about social, behavioral, or disciplinary issues.

Contact your student’s Advisor if you have: • Questions about your student’s progress in any area at school.

• Information about your student that would be helpful for the advisor to know.

Contact your student’s Lead Advisor if you have: • Concerns that are grade-level specific. { 16 }

Contact the Dean of Students if you have: • Questions about social, behavioral, or disciplinary issues.

• Questions about driving privileges (U.S. Dean).

ATHLETIC CONCERN Contact the Athletic Coach if you have: • Questions about your student’s progress or performance in a sport.

• Any information about your child that would be helpful for the Coach to know.

Contact the Athletic Director if you have: • Questions about the philosophy of the athletic program.

• Questions about a sport not addressed in the athletic handbook.

• Met with the Coach and wish further discussion.

SAFETY CONCERNS, COUNSELING, OR EMOTIONAL SUPPORT Contact the Director of Facilities and Security if you have: • Questions about security and response.

• Questions about emergency communications.

• Questions about campus safety, drills, and emergency closures.

Contact the Counselor if you have: • Questions about counseling and emotional support.

Contact the Chaplain if you have: • Questions about pastoral care.

• Questions about chapels and convocations.

Contact the Nurse if you have: • Changes to medical information about your student’s health and well being.

• Administration of medications on campus or school travel.

SHUTTLE SERVICES Contact the Shuttle Coordinator if you have: • Questions about registration and shuttle services.

Contact the Shuttle Company if you have: • Questions regarding lost items on the shuttle.

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PARENT TEACHER CONFERENCES Parents may request a conference with their child’s teacher at any time. This may be done in advance by making arrangements with the teacher by phone or email. In consideration of the great demands placed on teachers, the administration requests that you refrain from engaging teachers in a discussion at times that their attention needs to be on their class. Parents and students may not call teachers or administrators at their home or on their personal cell phone.

GRADE-LEVEL

LEAD ADVISOR

EXTENSION

6 Grade

Teresa Finlay

226

7th Grade

Kennedy Stewart

140

8th Grade

Paola Gutierrez

229

9th Grade

Alexandra Smith

125

10th Grade

Laura Massa

289

11 Grade

Ania Bade

264

12th Grade

Kristen Balke

239

th

th

Main School Number: (305) 251-2230

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QUICK CONNECTIONS BY EXTENSIONS

Safety

Adrianna Truby, Associate Head of School for Academic Affairs Emily Wilken, Academic Dean Rosana Yanes, Controller Denise Gallardo, Associate Head for External Relations Giovanna Arrien, Senior Associate Director Cristina Bennett, Associate Director Valerie Blattner George Montes, Associate Director David Lanham, Athletic Director Matt Levin, MS Athletic Director/PE Department Chair Scott Freer, Athletic Trainer Kaylee del Amo, Assistant Athletic Director Lizeth Cuenca, Assistant to MS Head/MS Dean Marina Lithgow, Assistant to US Head/US Dean Alexander Alonso, DieHards Sandra Curtis, Chaplain Denise Gallardo, Associate Head of School for External Relations Danny Reynolds, Senior Associate Director Maria Martinez, Assistant Director Carlos Nunez, Assistant Director Matthew Levin, Associate Director Brittney McCabe, Director Danielle Rivero, Associate Director Fabiola Mathelier, Assistant to Associate Head/College Advising Aldo Regalado, Coordinator Suzanne Gottlieb Calleja, Associate Head of School for Communications Edwin Garcia, Marketing & Communications Coordinator Tina Bustamante, Website & Digital Content Manager Juan Gomez, Director Terri Agress, Assistant Giovanna Arrien, Associate Director Cristina Bennett, Associate Director Danny Reynolds Derek Smith Adriana Munoz Susana Cetta Patricia Lema, School Nurse Emily Keunen Gaby Delfino-Silva Eric Ballesteros, Librarian Peter Tolmach, Head of Middle School Natalia Zurcher, Dean of Students Lizeth Cuenca, Assistant Lindsy Hanono, Associate Dean of Students Elizabeth Bellande, Director Andrew Krystopolski Amy Duarte North South Jeffrey McDaniel, Director

Student Activities/Community Service

Alexandra Cartaya, Director

Student Affairs Study Away

Andrea Fresco, Associate Head of School for Student Affairs Cristina Bennett, Coordinator Gus Sabogal, Director Luis Leyva George Rouge Kevin Vega Switchboard Kathleen Lamiell, External Testing Lorena Vicente, Internal Testing Jose Chao, CFO

Academics Accounting Admission Alumni Relations Annual Fund Athletics Attendance – MS Attendance – US Falcon Spirit Store Chapel/Chaplaincy

College Advising

Culture and Belonging Communications Development Financial Aid Global Programs Guidance/Counseling Health/Medications Learning Resource Specialist Library Middle School Parent Relations PTS Shuttle Registrar Security Guard House

Technology Telephone Testing Tuition and Fees Upper School

233 119 292 204 208 148 285 210 211 255 274 164 220 236 287 286 204 dreynolds@palmertrinity.org 115 244 255 125 222 279 215 297 288 128 241 242 208 148 208 259 257 243 248 152 108 206 252 258 220 110 136 260 107 268 251 343 282

Ashley Chapman, Head of Upper School Marina Lithgow, Assistant Brook De Melo Gomes, Dean of Students Lindsy Hanono, Associate Dean of Students { 19 }

166 148 246 345 123 179 221 externaltesting@palmertrinity.org 159 205 235 236 124 110

ADMINISTR ATIVE TEAM Patrick Roberts

Cristie Vassilaros

Desiree Adams

Emily Wilken

Head of School

Executive Assistant to the Head of School

Giovanna Arrien

Director of Financial Aid and Sr. Associate Director of Admissions

Elizabeth Bellande

Director of Parent Relations

Suzanne Gottlieb Calleja

Associate Head for Communications and Strategic Partnerships

Alexandra Cartaya

Director of Student Activities and Service Living

Susana Cetta

School Counselor

Jose Chao

Chief Financial Officer

Ashley Chapman

Head of Upper School

Sandra Curtis Chaplain

Brook De Melo Gomes

Upper School Dean of Students

Amy Duarte Registrar

Andrea Fresco

Associate Head for Student Affairs

Denise Gallardo

Associate Head for External Relations

Advisory Coordinator Academic Dean

Natalia Zurcher

Middle School Dean of Students

ACADEMIC COUNCIL Julio Carassou

World Languages Department Chair

Ashley Chapman

Head of Upper School

Meghan Davis

English Department Co-Chair

Ania Fernandez ESOL Director

Denise Gallardo

Associate Head for External Relations

Catherine Hammons

History Department Co-Chair

Tara Harrison

English Department Co-Chair

Laura Kujawa

Mathematics and Computer Science Department Co-Chair

Lauren Lane

History Department Co-Chair

Matt Levin

Physical Education Department Chair

Juan Gomez

Leopoldo Llinás

Lindsy Hanono

Dayanara Martinez

Dave Lanham

Laura Morin

Leopoldo Llinás

April Queen

George Montes

Patrick Roberts

Brittney McCabe

Peter Tolmach

Director of College Advising

Head of Middle School

Jeffrey McDaniel

Adrianna Truby

Adriana Munoz

Emily Wilken

Aldo Regalado

Sandi Wood

Director of Development Associate Dean of Students Director of Athletics Director of Environmental Stewardship Associate Director of Annual Fund

Director of Facilities and Security School Counselor

Culture and Belonging Coordinator

Gus Sabogal

Science Department Co-Chair Science Department Co-Chair Mathematics and Computer Science Department Co-Chair Performing Arts Department Chair Head of School

Associate Head for Academic Affairs Academic Dean

Visual Arts Department Chair

Director of Technology

TESTING

Peter Tolmach

Kathleen Lamiell

Adrianna Truby

Lorena Vicente

Head of Middle School Associate Head for Academic Affairs

External Testing Internal Testing { 20 }

FACULTY AND STAFF EXTENSIONS

A

Abreu Proenza, Yanelis Abril, Mary Beth Adams, Desiree Agress, Terri Allen, Kimberly Andrew, Graham Arocho-Perez, David Arrien, Giovanna Art Flex Room Attendance Office, MS Attendance Office, US

B

247 207 245 242 160 234 339 208 139 220 236

Bade, Ania Ballesteros, Eric Becker, Sean Bellande, Elizabeth Bennett, Cristina Beske, Melissa Blattner, Valerie Bloom, Manny Breakthrough Miami

263 206 112 136 148 238 285 227 170

Bustamante, Tina

128

C

Café/SAGE Calleja, Suzanne Gottlieb Campbell, Paul Campos, Virginia Carassou, Julio Cartaya, Alexandra Cerda, Jennifer Cetta, Susana Chao, Jose Chapman, Ashley Chu, Susy Cordero, Keandra Cuenca, Lizeth Cuervo, Howard Curtis, Emma Curtis, Sandra

D

Davis, Meghan De Melo Gomes, Brook de Vera, Jesse del Amo, Kaylee

161 124 230 164

Del Castillo, Hortensia Delfino-Silva, Gaby Diaz, Brian du Feu, Scott Duarte, Amy Dubovik, Hanna

168 108 105 201 107 444

F

Falcon Spirit Store Fenton, Caroline Finlay, Teresa Fitness Center FLEX Room Foreman, Sean Freer, Scott Fresco, Andrea

G

122 297 284 218 118 282 155 243 205 235 228 261 220 158 156 286

Gallardo, Denise Garcia, Edwin

136 288

Godley, Andrew Gomez, Juan

162 241

Gonzalez, Elaine Gonzalez, William

116 254

Graham, Adam Gutierrez, Paola

135 229

H

Hall, Amanda Hammons, Catherine Hanono, Lindsy Harrison, Tara Harvin, Corey Hayden Hebert, Kristin Hertzler McCain, Elizabeth Hew, Beverly

J

Jennings, Judi

K

Kemper Zilban, Sarah Keunen, Emily King, Tammy Krystopolski, Andrew Kujawa, Laura { 21 }

287 194 226 173 147 262 274 166

151 298 110 281 127 421 337 272 249 130 152 171 260 232

L

Lane, Lauren Lanham, David Lema, Patricia LeMaire, Brooke Lenton, Dean Leon, Carla Levin, Matt Leyva, Luis Librarian Lithgow, Marina Liu, Yiran Llinas, Leopoldo Longou, Schahrazede Loor, Kim

M

Mahoney, Nathan Manfra, Catherine Martinez, Dayanara Martinez, Maria Massa, Laura Mathelier, Fabiola McCabe, Brittney McDaniel, Jeff McFarlane, Anthony Montepeque, Cristina Montes, George Moore, Robert Morin, Laura MS Student Line Munoz, Adriana

N

Nunez, Carlos

O

Olsen, Jon

P

Balke Peeples, Kristen Perri, Eric Porto, Alexander Potter, Celia

Q

Quant, Maria Queen, April

R

Regalado, Aldo Reynolds Danny Rico, Ivan

109 211 248 193 253 176 255 345 206 236 150 157 265 172 291 293 214 115 289 279 278 343 276 264 210 209 250 403 257 244 117 239 173 270 271

Rivera, Barbara Rivero, Danielle Roberts, Patrick Robledo, Iraida Castillo Rodriguez, Melissa Rolling, Emily Rose, Jeff Rouge, George

S

Sabogal, Gus Schollmeyer, Gisella Security Guard (North) Security Guard (South) Smith, Alexandra Smith, Derek Soublette, Alyssa Stewart, Kennedy

T

Tech Support Tech Zone Toister, Kara Tolmach, Peter Truby, Adrianna Truby, Fred

U

US Student Line

V

Valentin, Javier Valladares, Jose Vanegas, Maria Vassilaros, Cristie Vega, Kevin Vicente, Lorena Villa de Rey, Emily

W

Weissberg, Arlene Wilken, Emily Williams, Sharon Wood, Sandi

Y

Yanes, Rosana 217 146 215 dreynolds@palmertrinity.org 231

Z

Zurcher, Natalia

FAX NUMBERS Main Fax (MS Office) Upper School { 22 }

154 222 203 283 213 296 120 123 246 237 268 251 125 259 280 140 179 111 294 252 233 219 132 420 174 216 283 179 159 295 267 119 137 269 292 258

305 251-2917 305 259-1145

FACULTY BY DEPARTMENTS ENGLISH DEPARTMENT Meghan Davis, Co-Chair Tara Harrison, Co-Chair Mary Beth Abril Virginia Campos Ashley Chapman* Lindsy Hanono Brooke LeMaire Dean Lenton Catherine Manfra Jon Olsen Emily Rolling Kara Toister Adrianna Truby Arlene Weissberg MATH DEPARTMENT Laura Kujawa, Co-Chair Laura Morin, Co-Chair Kristen Balke Peeples Sean Becker Scott du Feu Teresa Finlay Elaine Gonzalez Cristina Montepeque Melissa Rodriguez Jeff Rose Alyssa Soublette* Maria Vanegas Cristie Vassilaros* Emily Villa de Rey Emily Wilken COMPUTER SCIENCE DEPARTMENT

Jesse de Vera Brian Diaz Ivan Rico*

SCIENCE DEPARTMENT Leopoldo Llinás, Co-Chair Dayanara Martinez, Co-Chair Kimberly Allen Susy Chu Emma Curtis Brook De Melo Gomes Kristin Hayden Hebert Kim Loor Nathan Mahoney Bobby Moore Ivan Rico* Alexandra Smith Kennedy Stewart Javier Valentin Natalia Zurcher HISTORY/HUMANITIES DEPARTMENT Lauren Lane, Co-Chair Catherine Hammons, Co-Chair Graham Andrew Melissa Beske Hortensia Del Castillo Sean Foreman Andrew Godley Adam Graham Elizabeth Hertzler McCain Sarah Kemper Zilban Laura Massa Aldo Regalado Derek Smith Fred Truby WORLD LANGUAGES DEPARTMENT Julio Carassou, Chair Yanelis Abreu Proenza David Arocho-Perez Ania Bade* Hanna Dubovik Paola Gutierrez Amanda Hall Carla Leon Yiran Liu Schahrazede Longou Maria Quant

*crosslisted { 23 }

RELIGIOUS & PHILOSOPHICAL STUDIES DEPARTMENT Ania Bade* Paul Campbell Rev. Sandra Curtis ENGLISH FOR SPEAKERS OF A SECOND LANGUAGE DEPARTMENT Ania Bade, Director* PERFORMING ARTS DEPARTMENT April Queen, Chair Andrew Cooper Keandra Cordero Corey Harvin Anthony McFarlane* Celia Potter* VISUAL ARTS DEPARTMENT Sandi Wood, Chair Anthony McFarlane* Alexander Porto Barbara Rivera PHYSICAL EDUCATION DEPARTMENT Matt Levin, Chair Manny Bloom Jennifer Cerda Howard Cuervo William Gonzalez Judi Jennings Tammy King Eric Perri CONTEMPORARY STUDIES DEPARTMENT Valerie Blattner Suzanne Gottlieb Calleja Alexandra Cartaya Jose Chao Ashley Chapman* Celia Potter* Patrick Roberts Alyssa Soublette* Cristie Vassilaros*

Handbook

ACADEMICS MIDDLE SCHOOL ACADEMIC INFORMATION Peter Tolmach, Head of Middle School x252 • All sixth-grade students take a standard course of study that includes English, Mathematics, Science, Social Studies, Physical Education, and Music. These students will participate in a discovery wheel where they will experience World Languages and other elective courses offered in seventh and eighth grade.

• All seventh and eighth grade students take a standard course of study that includes English, Mathematics, Science, Social Studies, World Language, Physical Education and an elective.

• Students may take one semester of computer programming in seventh or eighth grade to satisfy Upper School requirements.

UPPER SCHOOL ACADEMIC INFORMATION Ashley Chapman, Head of Upper School x235 GRADUATION REQUIREMENTS • 23.5 credits (minimum 5 academic courses per year) • Minimum cumulative G.P.A. of 2.0 English – 4.0 credits (including World & American Literature and English 12) Mathematics – 3.0 credits (through Algebra II + one additional course) Computer Science – 0.5 credits Science – 3.0 credits (including Biology, Physics, or Chemistry, + one additional course) History – 3.0 credits (including World, European, and a Regional History) Religion, Philosophy, and Ethics – 1.0 credit World Languages – 2.0 credits (minimum of Level III, two years in the High School) Fine Arts – 1.0 credit Physical Education – 1.0 credit (a minimum of 0.5 credit P.E. and 0.5 credit Wellness) Electives – 5.0 credits GRADING SCALE Grade categories and numerical equivalents, along with the scale for calculating G.P.A., are as indicated in the table to the right.

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LETTER NUMERICAL GRADE

A AB+ B BC+ C CD+ D DF

93-100 90-92 87-89 83-86 80-82 77-79 73-76 70-72 67-69 63-66 60-62 59 or below

GPA

4.0 3.7 3.3 3.0 2.7 2.3 2.0 1.7 1.3 1.0 0.7 0.0

GRADE POINT AVERAGE (G.P.A.) Grades are assigned to establish a measure of performance and to indicate the professional opinion of the teacher regarding the extent of a student’s knowledge compared to the achievement expected of the students in the course. Semester grades will be posted at the end of each semester. Report cards will be issued at the end of the school year. The student’s “Palmer Trinity G.P.A.” (grade point average) includes all courses, weighted, and is used to determine eligibility, establish honor roll, and identify the valedictorian and salutatorian, who must have attended PTS for grades 10, 11, and 12. A student’s G.P.A. is determined solely by courses taken at Palmer Trinity School.

WEIGHTING • Honors Level is 0.5 • Advanced Placement is 1.0 • International Baccalaureate Higher Level is 1.0 • International Baccalaureate Theory of Knowledge is 0.5

HONOR ROLL REQUIREMENTS MIDDLE SCHOOL At the end of each semester the Honor Roll will be based on semester grades.

UPPER SCHOOL At the end of each academic year the Honor Roll will be based on final grades. Only students taking five or more academic classes will be eligible for Honor Roll.

To qualify for placement on the High Honor Roll, students must meet the following requirements: • 3.75 G.P.A. • No grade lower than a B • Upper School Only: At least three (3) academic courses at an advanced level (Honors or AP) To qualify for placement on the Honor Roll, students must meet the following requirements: • 3.50 G.P.A. • No grade lower than a B-

ACADEMIC POLICY Palmer Trinity School believes that each student has the ability to demonstrate academic success.

PTS students are expected to conduct themselves in a manner that will promote a positive learning environment.

A student will automatically be placed on academic probation for the following grading period if he/she falls into either of the subsequent categories: • Earns a G.P.A. of less than 2.0.

• Earns two or more grades of D or below per semester.

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PTS reserves the right to withhold a student’s athletic eligibility should he or she be placed on academic probation. A student must earn a cumulative G.P.A. of 2.0 to remain in good academic standing. Students in grades 6-9 must pass all classes and receive a minimum 2.0 G.P.A. in order to advance to the next grade level in good standing. Students who receive a C- to a D- as a second semester or final grade may not be recommended on to the next level of study.

Any student who fails two or more core academic classes may need to repeat the year and place their continued enrollment at PTS in jeopardy.

PTS reserves the right not to grant re-enrollment on the basis of grades alone at the end of any school year.

Parents will be informed in writing by the Division Head when a student is placed on academic probation.

A student who remains on academic probation longer than one semester may not be allowed to continue their studies at PTS. MIDDLE SCHOOL Middle School students who fail one core course (Mathematics, English, Science, History or World Language) will be required to complete summer work successfully through an approved institution.

If students do not successfully complete summer work, they will be required to repeat the course the following school year.

Middle School students who have two or more core class grades of D or below after the first semester will have their re-enrollment for the following school year withheld until a mid-semester review is conducted and significant progress has been determined.

Should the student show progress at the mid-semester mark, then they will be allowed to re-enroll for the following school year. The School reserves the right to continue to withhold re-enrollment until a later date or until it has been decided that the student may not return due to academic concerns.

In order for Middle School students to receive Upper School course credit in the area of Computer Science, the student must earn a passing grade.

HOMEWORK Daily homework is an essential part of the learning process as it requires one to use independent thought within an academic discipline. Students are expected to complete their homework assignments on time as directed and in the spirit in which it is assigned; to return homework assignments to the teacher by the designated time; and to submit homework assignments that reflect careful attention to detail and quality of work. In addition, all student work must be school appropriate. When making videos, a PowerPoint presentation, or writing a report, students must refrain from making inappropriate sexual, drug, alcohol, violence, or cigarette/vaping references or innuendoes. Additionally, students must not ridicule others because of their disability, gender, religion, ethnic, or racial characteristics at any time.

Major papers, projects, or assignments are due on department test days. Students will not have homework assignments during Thanksgiving Break, Winter Break, Mid-Winter Break, and Spring Break. These expectations for homework do not apply to students who are enrolled in AP or IB Courses.

Parents are urged to encourage students to take responsibility for their own academic success.

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MORNING TUTORIAL/EXTRA HELP Fifteen minutes prior to the beginning of the school day and 30 minutes after the last class of the day have been set aside as a time when students can be helped by faculty. Faculty will be present during this time.

TESTING SCHEDULE A “test” is different from a “quiz” in that it requires special preparation and prior notification. Testing days are assigned to the academic departments to ensure that students sit for no more than two tests per day.

Math

Cycle Days 1 and 2

English

Cycle Days 2 and 3

Science

Cycle Days 3 and 4

World Languages

Cycle Days 4 and 5

History

Cycle Days 5 and 6

Electives

Cycle Days 6 and 7

Upper School students that have an excused absence on the day of a schedule test, will be afforded an opportunity to make-up the test on the closest Tuesday or Friday (Thursday if the Friday falls before a week-long break) after the scheduled test day. Make-up testing will take priority over all other after-school activities.

ASSESSMENT POLICY All students will be required to sit for assessments in all academic courses at the end of each semester.

These assessments test student mastery of the concepts and skills (primarily through their application, and not merely their recall) learned during the semester. The Upper School assessment score represents 20% of the semester grade. The Middle School assessment score represents 10% of the semester grade.

The final grade for year-long courses will reflect the average of the semester grades.

The assessment schedule will be posted by the administration well in advance of the assessment dates.

All students must sit for their assessments at the scheduled times during the assessment periods. Only students with a doctor’s letter stating that they are being treated for illness will be permitted to make up an assessment. (An appointment at the doctor’s office does not meet the requirement that a student is too ill to sit for an assessment.) Any special circumstances regarding absences should be discussed in advance with the Division Heads.

All students enrolled in an AP course are required to sit for the AP examination as scheduled in May. Students who do not sit for the AP examination may receive a zero for the end-of-the year exam in the AP course.

All students are required to wear the school uniform during the assessment weeks.

UPPER SCHOOL ASSESSMENT EXEMPTION POLICY

Seniors may apply at the week 15 grade posting for exemption from the second semester assessment in yearlong courses if they have earned a minimum 90% (A-) average for both the first and second semester.

Exemption is granted at the discretion of the teacher and is valid only if the student maintains the minimum 90% average at the final pre-assessment grade posting.

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ASSESSMENT SCHEDULE 6th–12th Grade Assessment Schedule: December 2025 December 12

December 15

December 16

December 17

December 18

History

English Break Doubles

Math Break Doubles

Science Break Doubles

Doubles/Make-ups

6th–11th Grade Assessment Schedule: May-June 2026 May 27

May 28

May 29

June 1

June 2

June 3

June 4

English

History

Science

Math

Doubles/ Make-ups

Doubles/ Make-ups

End of second semester

Eighth Grade Closing Ceremony will occur on Tuesday, June 2nd. Twelfth Grade Examinations take place in May. Students who do not sit for the AP examination may receive a zero for the end-of-year assessment in the AP course. Times for examinations to be determined.

First Semester World Language and Semester Course Assessments will take place from Monday, December 8 – Thursday, December 11.

Second Semester World Language and Semester Course Assessments will take place from Monday, May 18 – Friday, May 22.

IB Testing will take place Monday April 27 – Wednesday, May 20.

AP Testing will take place Monday, May 4 – Friday, May 15.

Please note that only medical emergencies or serious family matters qualify for make-up assessments.

Any other plans requiring a student to miss an assessment must be approved in advance by the respective Division Head.

DROP/ADD POLICY During the first five days of instruction, students may drop or add a course with the approval of the Division Head. A student must continue to attend all scheduled classes until notified in writing by the office of his/her schedule change.

TRANSFERRING LEVELS Students wishing to transfer from one level to another in the same discipline will receive credit up to the last recorded grade. They must also complete a drop/add form for the schedule change.

UPPER SCHOOL COURSE WITHDRAWAL In any semester course, students who withdraw after the drop/add period will receive a “W.” In any yearlong course, students who withdraw during either semester receive a “W.” RETAKING A COURSE A student who fails and retakes a course will receive credit for that course. The course must be taken at Palmer Trinity School or at a school pre-approved by the Division Head. A description of the course taken at another school will be required before approval can be given.

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NON-PTS ONLINE COURSES Any requests to enroll in non-PTS online courses for credit or acceleration of course study must be pre-approved by the Division Head, in consultation with the appropriate Department Chair. A description of the course taken at another school will be required before approval can be given.

INCOMPLETE GRADES Incomplete grades are given when a student is unable to complete course requirements due to illness or other extenuating circumstances. Any student who receives an “I” (incomplete) on his/her grade report must complete the course requirement in a time frame not to exceed the sixth week of the following semester. After that point, an incomplete grade becomes an “F.” INDEPENDENT STUDY Independent study is sanctioned by Palmer Trinity School as a way to respond to student initiative to seek advanced, specialized, and in some cases education in topics not ordinarily available in the School’s standard curriculum. Juniors or seniors may undertake independent study.

The responsibility for selecting a topic, recruiting a faculty sponsor, and devising the course of study all rests with the student. Application forms are available from the Registrar. An independent study is subject to the School’s standard procedures regarding grade reporting and course withdrawals. The credit for successful completion of an independent study becomes part of the student’s academic record.

TRANSCRIPT POLICY Official Palmer Trinity School transcripts will be generated by the Registrar. The transcript will contain the grades of all courses taken at Palmer Trinity School. Students are responsible for having College Board Scores (SAT & ACT) mailed to appropriate institutions. Transcripts will not be released until all financial obligations to Palmer Trinity School have been met and cleared by the Business Office.

Only Palmer Trinity School courses will appear on the PTS transcript.

Only PTS course grades will be averaged into the PTS GPA. PTS summer Geometry course and Online courses (Wellness, Computer Science, and Foundations of World Religions) will appear on the PTS transcript since they are PTS courses taught by PTS faculty.

“SS” will appear before the course title to indicate “Summer School.”

Students who take a course through FLVS (or similar institution) to advance may be required to take a placement test before moving on to the next level of study.

Example: If a student takes Algebra II through FLVS to move ahead, the student may be required to take a PTS placement test to help ensure success in Precalculus.

All non-PTS transcripts will be attached to the PTS transcript. The course name, description, and grade will appear on a separate document. The attachment will be uploaded to SCOIR when the student applies to colleges.

FINANCIAL AID Palmer Trinity offers need-based financial aid. Deadlines are posted annually on the School’s website. In order to continue receiving financial aid, students must maintain a minimum cumulative G.P.A. of 2.0 and be up to date with their financial obligations to the School.

STUDY HALL Study Hall is a privilege and must be used appropriately. Students may enroll in no more than one study hall period per semester. { 30 }

UPPER SCHOOL HONORS, ADVANCED PLACEMENT AND IB POLICY Beyond mastery and ability level, the Palmer Trinity School “honors” student is highly motivated, enthusiastic, and reflective. He or she is a self-motivated and conscientious learner. He/she is capable of thoughtful inquiry and willing to take intellectual risks. Abstract analysis and creativity are qualities that enhance the abilities of the independent “honors” learner. Above all, the “honors” student displays a genuine love of learning and takes pride in the intellectual process.

Palmer Trinity School offers honors level and Advanced Placement courses in each of the academic disciplines. Admission to these courses is a highly selective process, requiring students to have demonstrated superior work (“A” or better in college prep classes within that specific discipline) and obtain departmental approval. Individual departments may require students to complete entrance examinations successfully or to provide proof of writing proficiency.

Honors level, Advanced Placement and IB courses are curriculum driven, a fact that requires students to maintain a brisk pace. All course work requires an increased level of engagement in class discussion and written assignments.

It is recommended that students take no more than two Advanced Placement courses in a given year.

Once enrolled in an honors level, Advanced Placement or IB course, it is expected that the student will remain in that course for the entire year. If, following consultation with their teacher and advisor, a student wishes to withdraw from one of these courses, that student must receive permission from the Department and Division Head. In any semester course, students who withdraw prior to the mid-semester of semester I, may withdraw with a “W.” Students who withdraw at the end of the first semester will have the course grade recorded on the official transcript. Students may not withdraw from a semester course after the mid-semester. Students taking Advanced Placement or IB courses are required to sit for the final external examinations. These examinations are offered on the Palmer Trinity School campus each Spring.

COLLEGE ADVISING College Advising at Palmer Trinity School Brittney McCabe, Director x278 The mission of the Office of College Advising is to counsel, educate, support, and advocate on behalf of the students at Palmer Trinity School. It is our goal through this student-centered process to help our students find the best “fit” university and to guide our students to the university that will provide them the best experience and the opportunity to be the most successful academically and socially.

College advisors serve as guides for students and as resources of information for parents throughout the college search and application journey. The College Advising Office provides a wide range of opportunities and services designed to help students navigate this important process successfully, including: • On-campus visits by college admission representatives during the fall term • Annual “AIMS” College Fair for Miami-Dade County Independent Schools, held each spring for juniors and their families • Deans’ Program featuring presentations by college deans • Financial Aid Workshop held annually { 31 }

• Sophomore Mock Admissions Case Studies Workshop facilitated by admission representatives from colleges and universities.

• Access to online college search tools through SCOIR • Individual advising meetings with students and parents during junior and senior years • Guidance on standardized testing and test preparation strategies • Information sessions on the Florida Bright Futures Scholarship* • Grade-level information sessions for rising freshmen, sophomores, and juniors • Senior College Advising Boot Camp to help finalize college applications *For current eligibility requirements for the Florida Bright Futures Scholarship, including academic and community service standards, please visit: http://www.floridastudentfinancialaid.org/ssfad/bf Students are assigned a college advisors in the spring of their sophomore year and are introduced to SCOIR, our online college search platform. In the spring of their junior year, students and parents meet formally with advisors to create a personalized and strategic college plan.

Throughout the fall semester of senior year, the College Advising Office works closely with students to finalize their college lists, complete applications, and stay informed of deadlines.

Our mission is to reduce stress and uncertainty by offering individualized guidance and comprehensive support. We aim to foster a well-informed and encouraging environment where students and families can make confident decisions with lasting, positive outcomes.

25-26 PTS College Advising Handbook palmertrinity.org/academics/college-advising

STANDARDIZED TESTING Katie Lamiell, External Testing Coordinator, email: externaltesting@palmretrinity.org Lorena Vicente, Internal Testing Coordinator x159 The SAT and ACT are offered to Juniors and Seniors at Palmer Trinity School on select School Day testing dates. Students receive a selection form at the start of each semester from the Testing Coordinator to indicate which tests they will take. The School works from that survey to register the students for each exam. Students are only registered for PTS School Day tests if they complete the form on time.

PTS covers the registration and the cost of the exam.

The TOEFL (Test of English as a Foreign Language) is recommended to students who are nonnative speakers of English. Registration material available online at www.ets.org/toefl.

Sophomores and Juniors sit for the PSAT/NMSQT (National Merit Scholarship Qualifying Test) in October. Beginning Fall 2023, all PSAT exams will be offered only in the digital format. Beginning March of 2024 all SAT exams will be offered only in the digital format.

Additionally, Juniors and Seniors meet with their College Counselor to establish a personalized schedule for standardized testing. Registration for tests beyond School Day tests at Palmer Trinity MUST be done online by the students and paid for by the student at the time of registration. Registration for the SAT is available online at www.sat.collegeboard.org. Registration for the ACT is available online at www.actstudent.org.

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THE HONOR SYSTEM PREAMBLE We learn the most about each other and ourselves as active members of a supportive and mutually trusting community, dedicated to upholding high standards based on honor and truth.

HONOR CODE “As a member of the Palmer Trinity School community, I acknowledge and affirm my duty to act with honesty, integrity, and respect in all aspects of school life, and I expect all others to do the same.”

COMMUNITY RESPONSIBILITY The success of any honor system is determined by its followers’ willingness to abide by the system and to help enforce it. The Palmer Trinity School Honor System is administered and enforced by the members of its student body, faculty, and administration in their everyday affirmation of integrity and in the pursuit of truth.

As part of the expectations of the community to uphold the Honor Code and greater Honor System, any individual who witnesses a dishonorable act is required to do one of the following: 1. Confront the individual who committed the dishonorable act.

2. Notify a teacher or administrator that a dishonorable act has been committed.

At the beginning of each school year, students and faculty will sign an acknowledgment of the Honor System and vow to uphold the integrity of the Palmer Trinity School community. Shortly thereafter, the School community will gather and each class’s pledges, as well as the pledges of the staff and faculty, will be presented to the Head of School at an all-school convocation. Students are not required to reaffirm their honor on individual assignments, though they may be instructed to do so by their teachers or they may do so of their own accord.

HONOR COUNCIL MIDDLE SCHOOL HONOR COUNCIL The Middle School Honor Council will be composed of six (6) students, with three representatives from 8th grade, two representatives from 7th grade, and one representative from 6th grade. In addition, one three (3) members of the Middle School faculty, appointed by the Middle School Dean of Students will sit as members of the MS Honor Council. Nominations will be submitted by students and faculty early in the school year, and final selections will be made by the Middle School leadership team. Elected members are expected to serve while they are in middle school. The MS Honor Council serves as a leadership body that promotes a culture of integrity, respect, and responsibility in the Middle School. The Council will participate in discussions and initiatives related to honor, lead by example, and help promote restorative conversations when appropriate. While the MS Council is not a disciplinary body, its role in modeling and reinforcing the values of the Honor System is vital to the life of the Middle School.

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UPPER SCHOOL HONOR COUNCIL The Upper School Honor Council will be composed of four (4) seniors and three (3) juniors. In addition, three (3) members of the School’s faculty, (one of whom will serve as Council Director), chosen by the Head of School, will sit as members of the Honor Council.

In the spring of each year, nominations to the Council will be voted upon by the rising tenth, eleventh, and twelfth grades. The Head of School shall review the vote and holds ultimate discretion in all Honor Council appointments.

Each year the Honor Council is responsible for implementing the Honor System in the Upper School.

Yet the Honor System is not the Council; it is the sum of each student and teacher’s willingness to act honorably and to insist upon honorable conduct from their respective peers. The individuals who live under the Honor System and enjoy its benefits must be willing to accept responsibility without compromise or exception.

Reports of concerns/violations and investigations pertaining thereto, shall be kept confidential to the extent possible. However, consistent with the need to conduct adequate investigation, complete confidentiality cannot be guaranteed. The Council is bound by a Code of Ethics to maintain the highest degree of confidentiality and sensitivity possible to the proceedings of the Council.

VIOLATIONS An honor violation is an act inconsistent with the ideals and values of Palmer Trinity School. The seriousness of each act is determined on an individual basis by the Office of the Dean of Students. If a student commits a dishonorable act, a conscientious attempt to rectify the situation, made before any knowledge that the actions may have come under suspicion, may be considered a mitigating factor. The Division Head in consultation with the Head of School and/or Dean of Students has discretion on what goes to the Council.

Honor violations include, but are not limited to: Plagiarism – Any use of another’s ideas, work, or words without credit to its source is plagiarism, and is a specific violation of the Honor Code. Whenever a student uses the ideas of another (including computer sources, magazines, journals, books, recordings, personal interviews, etc.) within his/her work, he/she must give credit to the source using the appropriate and accepted citations guidelines according to the academic department’s policies, which may be obtained from the department head, librarian, or teacher.

Cheating – The unauthorized giving or receiving of information or academic materials constitutes an act of cheating. Receiving and/or giving help on tests, quizzes, papers, projects, homework, class work, or other work, unless specifically permitted by the teacher, is an Honor Code violation. Discussion of general or specific information pertaining to all graded material that may be overheard by those who have not yet completed the assignment is also a violation of the Honor Code. Cheating also includes the representation of another person’s work as one’s own, including the help of tutors or Artificial Intelligence (AI). See AI policy under computer usage.

Unauthorized use of study aids – Study aids are an appropriate form of review of material already read and/or studied in the classroom. Study aids may be used as test preparation sources unless students are otherwise instructed by the teacher. The use of a study aid as a substitute for assigned study is unauthorized and a punishable honor violation.

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Lying – The act of deceiving others by intentionally falsifying a written and/or spoken statement. In addition, purposeful omission and making statements that are exaggerated or intentionally misleading are deceitful and punishable forms of lying.

Stealing – The act of taking the property or belongings of others. This includes school property and personal possessions.

Vandalism – The destruction or defacing of any school or personal property is vandalism, and is not only an honor violation, but potentially punishable by law. Palmer Trinity School will not tolerate the vandalism of personal property.

Inappropriate conduct – Inappropriate conduct on or off-campus, or on social media, when representing Palmer Trinity School, when interacting with other classmates, or when participating in any kind of activity that is sponsored by or related to the School is subject to action by the Honor Council.

Inappropriate conduct includes, but is not limited to, conduct or speech that might reasonably be deemed offensive, rude, or disrespectful, or that in any way reflects poorly on the values and mission of Palmer Trinity School.

MIDDLE SCHOOL PROCEDURES In the event of a violation of the Honor Code by a Middle School student, the following procedure will be followed: In alignment with our commitment to restorative practices, our disciplinary process is designed not only to address harm but also to support students in understanding the impact of their actions, rebuilding trust, and reintegrating into the community. Whenever appropriate, we use restorative conversations, reflection assignments, and community circles to center student voice, encourage accountability, and foster empathy.

We also recognize that restorative practices are most effective when paired with clear expectations and consistent structures. Traditional disciplinary responses—such as detentions or suspensions—may still be necessary, particularly in cases involving safety concerns or repeated violations. Even in these instances, we remain committed to integrating restorative components to ensure students not only receive consequences but also have opportunities to reflect, repair harm, and re-engage with the community in meaningful ways.

This balanced approach reflects our belief that mistakes are opportunities for learning and personal growth and that repairing relationships is an essential part of cultivating a respectful and inclusive school environment.

When a Middle School student violates the Honor Code, the following steps are taken: Initial Meeting: The student meets with the teacher, advisor, Lead Advisor, Dean, and/or Head of Middle School to discuss the infraction and begin a process of reflection and accountability.

Family Notification: The student’s family is informed by the teacher, Lead Advisor, or by the student in partnership with the Dean.

Restorative Practices: When appropriate, restorative strategies—such as reflection assignments, community circles, or restorative conversations—are used to support student growth, repair harm, and rebuild trust.

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Honor Council Review: The Middle School Honor Council may be convened to offer guidance, support, and recommendations—particularly in cases involving repeated behavioral concerns or where a restorative lens can be especially valuable.

Consequence Determination: In consultation with relevant parties, the Dean and Head of Middle School determine the appropriate consequences, which may include restorative assignments, loss of privileges, suspension, or—when necessary—expulsion.

Suspension and Probation: A suspension results in automatic behavioral probation, which may restrict participation in travel and other school activities. Continued violations while on probation may result in further disciplinary action, including expulsion.

Middle School Honor Council Process (if convened): •

The Dean meets with the Honor Council to review the case and determine next steps.

•

The student may be invited to participate in a restorative meeting with a trusted faculty member.

•

The Council engages the student in a supportive, reflective conversation to offer insight, guidance, and an opportunity for accountability.

•

Outcomes and follow-up steps are documented and shared with all appropriate parties.

•

In some cases, students with ongoing behavioral challenges may be referred to the Honor Council as a proactive, supportive measure—not as a punishment, but as a way to encourage personal growth, accountability, and successful reintegration into the school community.

UPPER SCHOOL PROCEDURES At the discretion of the Dean, the Head of Upper School, and the Director of the Honor Council, the Honor Council may be convened to hear the case in the event of a violation of the Honor Code by an Upper School student after a preliminary review of a report. The following procedure will be followed if the Honor Council is convened: 1. The student(s) meets with the School Counselor in order for him or her to write down an account of the incident, which is passed along to the Director of the Honor Council and Dean.

2. The advisor(s) of the student(s) and the Lead Advisor are informed of the Honor Council meeting by the Director, and the parents of the student and the Head of Upper School are informed of the Honor Council meeting by the Dean.

3. The Honor Council is convened. The student appears before the Honor Council and may select a faculty member to join him or her at the Honor Council.

4. The Chairman of the Council and the Director meet with the Dean and the Head of Upper School to present the Council’s recommendation, up to and including expulsion.

5. The Dean and Head of Upper School present the Council’s recommendation to the Head of School, who may accept or reject the Council’s recommendation. The Head of School retains the ultimate authority in rendering the disciplinary decision up to and including expulsion.

6. The Dean is responsible for relaying the final decision both verbally and in writing to all appropriate parties. The Dean shall also note the consequences and/or results of the investigation in the student’s record.

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In a case where the counsel is not convened, the consequence will be determined, up to and including expulsion, at the discretion of the Head of Upper School and Dean, in consultation with others.

HONOR PROBATION Serious honor offenses that do not result in expulsion may result in a student being placed on Honor Probation. An Upper School student on Honor Probation is warned that any future violation is likely to come before the Honor Council and may result in the student’s expulsion. A Middle School student on Honor Probation is warned that any future violation is likely to come before the Head of Middle School, who in turn may recommend to the Head that he/she be expelled. Students on Honor Probation may be excluded from travel, class trips, and other school activities. Palmer Trinity School is obliged to report the nature of an offense to any college(s) and other schools to which a student placed on Honor Probation may apply.

CODE OF CONDUCT Brook De Melo Gomes, Upper School Dean of Students x124 Natalia Zurcher, Middle School Dean of Students x258 Lindsy Hanono, Associate Dean x110 The primary goals of discipline are personal growth and responsibility and the development of self-esteem.

When a student exhibits behavior that is not safe, responsible, honest, considerate or respectful of the rights of other individuals and/or of property, the issue will be addressed with the student and disciplinary action may be taken, up to and including expulsion. In appropriate circumstances, as determined by the School, the student will be given the opportunity to demonstrate that he/she has learned from his/her mistake and may be asked to make a positive contribution to the School community. The interpretation of all rules pertaining to conduct and appearance shall be at the discretion of the Deans of Students.

The standards of student conduct are designed to provide students with guidance to help them meet the goals and expectations of our community. The list of rules and policies should be read carefully. Violations will result in serious consequences, up to and including suspension or expulsion from School. Students may also be held responsible for any damage or harm that they cause to individuals, property, and/or the School community at large.

ON AND OFF-CAMPUS BEHAVIOR The School does not seek to unnecessarily involve itself in a student’s off-campus behavior. However, the School reserves the right to take action with respect to off-campus behavior when it deems necessary, including, without limitation, when that off-campus behavior impacts the student’s ability to continue at School, impacts other students’ or employees’ ability to be comfortable at School, compromises the welfare of other students, or damages the reputation of the School.

The policies and standards apply at all times a student is enrolled in the School, including when a student is on campus, on the school or athletic bus,or in the immediate vicinity of campus; any time a student is participating in or attending a School-sponsored event on or off campus; any time a student is officially representing the School; any time a student is traveling on behalf of the School; and in the evenings, on weekends, and during school breaks, including summer break.

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In addition, the School regards any behavior prejudicial to the best interests of the School, its students, and its employees whether at School or elsewhere, as sufficient grounds for a disciplinary response.

Consistent application of disciplinary policies is sought, although each situation is judged on its merits, and every effort will be made to ensure that decisions are not arbitrary.

The School’s rules, policies, and standards provide general guidelines for the expected behavior. The rules, policies, and standards outlined below and elsewhere in this Handbook should not be read as an all-inclusive description of the School’s standards, which are based on honesty, respect, trust, and safety.

Any behavior that constitutes a breach of these School values may result in disciplinary action. Students are expected to comply with School standards and rules at all times, and they are also encouraged to discuss with their fellow students, teachers or administration any issues or infractions of School standards and rules toward the purpose of caring for one another in a spirit of kindness and of what is best for each person in the School community.

GENERAL CONDUCT Students and parents should be considerate and show respect toward other students, faculty, staff, all guests, and visitors. Students should respect School property and the personal property of other people.

Students and parents, both as participants or spectators, are required to show good will, sportsmanship and courtesy at all School-sponsored events (on and off campus). Any person showing unsportsmanlike conduct may be asked to leave the event and may not be allowed to attend future events.

STUDENT CONDUCT Student conduct should be of such high caliber as not to disrupt or distract from the instructional or other procedures of the school. The use of ethnic slurs, name calling and profanity are not permitted.

The “Golden Rule” will be the foundation of all personal relationships: Treat others the way you wish to be treated.

In addition, the health and well-being of all students is of utmost importance to the School. We expect students, at all times, both on and off campus (including evenings, weekends, and school breaks) to avoid all types of behaviors that may be harmful to the student’s or another person’s body, self-esteem, or health. All students are expected to help create a school culture of respect for oneself and others. Other examples include, Internet activity, criminal activity, sexual activity, use of drugs, alcohol, tobacco, or other chemicals, or engaging in self-harming, may result in a student receiving disciplinary action, up to and including expulsion from School. Fighting and play fighting are unacceptable.

If a student observes or receives information that another student may be struggling with personal issues or has concerns that a student may harm himself or herself or others, please report such information to the School’s administration.

DISCIPLINARY ACTION Students may be expelled for serious first offenses; repeat infractions (even if not related); conduct resulting in harm, damage, or disruption to the educational environment; parent or family member causing disruption to the School or the School’s educational mission; non-payment of tuition or fees; not meeting academic requirements; or not meeting attendance requirements. Any matter taken under consideration by the Administration directly or considered serious enough by the Upper or Middle School Dean to require the action of the Honor Council may be grounds for expulsion.

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The level of disciplinary response for any violation of School rules will depend on a variety of circumstances, including but not limited to: • Whether any person was harmed; • Whether there was property damage or other loss of property; • The level of any class or School disruption caused by the student’s behavior; • The number, if any, of cumulative prior infractions of School rules and regulations; • Whether the student has been previously disciplined; • Whether there were illegal substances (for example, drugs, alcohol, cigarettes, etc.); • Whether the student had been earlier warned about the same or similar conduct; • Whether there was a weapon or other dangerous item involved; • Whether the conduct is of the kind also prohibited by criminal law; and/or • Whether the student was honest and cooperative in connection with the investigation of the behavior.

Detentions may be scheduled by Faculty or Administration.

Examples of consequences include lunch detention, before or after school detention, Saturday school detention, in-school suspension and out-of-school suspension and expulsion.

Students who arrive before or remain after regular school hours for disciplinary purposes must arrange their own transportation.

Failure to report to a detention may result in an additional penalty.

SATURDAY SCHOOL Students who have either broken school rules, including dress code violations, failed to report for a scheduled detention, skipped class, or committed an infraction deemed serious by the respective Dean, may be assigned Saturday School Detentions. A student who attends Saturday School for disciplinary reasons will spend the morning either on a work detail helping to maintain the campus or doing additional academic work. Students participating in Saturday School should arrive on campus at 9:00 a.m. in school uniform. Students will be fined $50.00 to be billed through the finance office.

Saturday School will be held a minimum of once a month from 9:00 a.m. to 1:00 p.m. Students will be scheduled for the next available Saturday School. Once a Saturday School is scheduled, attendance is mandatory. If a student fails to attend or complete an assigned Saturday School, he/she will be subject to a suspension.

SUSPENSION Suspension from school is the result of inappropriate behavior or violation of school rules. It may include, but is not limited to, smoking on campus, leaving campus without permission, theft, fighting, intimidation or bullying of other students, physical altercations, computer tampering, coercing or pressuring other students to engage in behavior that violates school rules, or a demonstrated ongoing struggle to adhere to the school’s expectations for conduct. While serving the suspension, a student: •

Will be counted as absent from all the classes he/she misses.

•

Will be required to hand in all missed assignments, including tests and quizzes.

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•

Will not be allowed to participate in or attend any after-school activities.

•

Will not be permitted to return to campus until the suspension is complete.

•

Middle school students will be required to complete a reflection assignment provided by the Dean of Students to encourage accountability and personal growth.

A student placed on suspension will be placed on behavioral or honor probation and be required to schedule a reintegration meeting with the dean upon returning to school.

EXPULSION Students may be expelled for serious first offenses; repeat infractions (even if not related); conduct resulting in harm, damage, or disruption to the educational environment; parent or family member causing disruption to the School or the School’s educational mission; non-payment of tuition or fees; not meeting academic requirements; or not meeting attendance requirements. Any matter taken under consideration by the Administration directly or considered serious enough by the Upper School Dean and Division Head to require the action of the Honor Council may be grounds for expulsion.

Students who are expelled must leave campus immediately, unless the Dean or Division Head has granted an extension due to unusual circumstances. All School property must be returned to appropriate parties, lockers must be emptied, student ID and parking decals surrendered. An expelled student may not return to campus or attend school functions without specific permission from the Dean or Division Head.

Students who are asked to withdraw or attend school functions who are expelled from the School forfeit any undelivered class rings, yearbooks, graduation announcements, etc., and no monies are refunded.

BEHAVIORAL PROBATION A student may be placed on Behavioral Probation at any time during the course of the school year if he/she demonstrates a consistent inability to adhere to a rule or rules which govern the campus life of the School, as determined in the School’s sole discretion. In the event that a student is placed on behavioral probation without suspension, a letter will be sent to the student’s home detailing the cause and conditions of the probation, with copies forwarded to the Division Head and the student’s Advisor. Behavioral Probation may prohibit the student from attending any travel or field trips, and the student may be deemed ineligible to participate in Athletics or other extra-curricular activities. Students on Behavioral Probation may lose other privileges, offices or membership of organizations and clubs including but not limited to Peer Counseling, Student Government Association and Honor societies.

Students on Behavioral Probation may be denied a re-enrollment contract.

Any student whose violation of the School’s rules results in a suspension will automatically be placed on Behavioral Probation or Honor Probation.

A student’s behavioral status will be reviewed at the end of each semester and/or at the request of the Head of School. A student’s behavioral record is cumulative, and although general guidelines as to consequences have been established, any repeated offenses will result in increased consequences, up to and including expulsion.

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SENIOR PRIVILEGES Seniors are recognized as the leaders of our school community. Underclassmen look to them for guidance and to set the tone for the School. Accordingly, seniors receive certain privileges not granted to any other class. At Palmer Trinity School, however, senior privileges are directly related to the level of responsibility assumed by an individual class. Every new senior class must petition the administration for its particular senior privileges. Students on Behavioral Probation are not eligible for senior privileges. Should seniors not demonstrate the appropriate responsibility, any or all privileges may be revoked.

In order to be eligible for these privileges, seniors must: • Maintain a minimum 2.0 G.P.A. in all classes.

• Meet requirements set in the School’s attendance policy.

• Be in good academic and behavioral standing.

REPORTING OF INFRACTIONS TO COLLEGES/UNIVERSITIES AND SCHOOLS Students and parents are responsible for understanding the obligation to update information in a student’s college application pursuant to the college’s or university’s reporting guidelines. Many colleges and universities require that students immediately report the following incidents which may have occurred after application and/or acceptance: (1) disciplinary matters for which a consequence has been given; (2) arrests, convictions, or other legal changes; and (3) circumstances under which a student was withdrawn from School to avoid the possibility of a disciplinary infraction. The student and/or parent are responsible for complying with the college/university requirements. It is important for the student and parent to realize that the School and/or the student’s college counselor may also inform the college or university of such an incident.

CRIMINAL ACTIVITIES A student engaging in conduct that is defined under law as a civil infraction, a serious misdemeanor or a felony (whether charged by law enforcement or not) is grounds for expulsion. Violations of law that occur off-campus during the school day will be subject to review under school rules. Violations of law that occur after the school day may also be subject to review under school rules. In the case of offenses that occur at the end of the school year, the School may require punishments to be served during the summer.

Transcripts and other reports pertaining to the student’s academic standing will be withheld until the completion of the assigned punishment. All decisions involving suspension or expulsion are subject to the final approval of the Head of School and the division head.

DESTRUCTIVE ACTS Students should govern their actions by the values of respect for self, person, and property. Thus, any destructive actions, including setting fires, causing damage to property, stealing property, harming others, serious threats to harm others, or similar conduct is prohibited.

DRUGS AND ALCOHOL POLICY The Palmer Trinity School Mission Statement includes a commitment to the moral, spiritual, and physical growth of all members of our school community.

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The use, possession, sale, distribution, or purchase of alcoholic beverages or other mind altering substances or possessing drug paraphernalia on or near campus or a School-sponsored event violates the spirit of our mission statement, undermines one of the guiding principles of our community and is prohibited.

Off premises use, possession, sale, distribution, or purchase of alcoholic beverages or other mind altering substances is also prohibited. For purposes of this policy, “mind altering substances” includes any type of substance ingested, snorted, smoked or inserted into one’s body that may impact the individual in some way.

Such substances include, without limitation, alcohol, legal or illegal substances (including medical marijuana pursuant to a prescription or physician certification), over the counter salts, spices, vapors, incense, or other similar items.

Students jeopardize their continued enrollment in Palmer Trinity School should they choose to bring to school, use, sell, distribute, purchase, or have alcohol or other mind altering substances in their possession.

Such actions may result in immediate expulsion and any other appropriate legal action may be taken. This policy includes any school-sponsored travel or event, regardless of the local laws of the destination.

The Administration reserves the right to conduct searches of persons, lockers, automobiles, or other student property on campus or during school-sponsored events, at any time, without prior notice. Students may be required to submit to urinalysis drug screens, blood alcohol tests, breathalyzer tests and medical examinations under the following circumstances: (a) when a student is suspected of attending School or School-sponsored events with intoxicants or mindaltering substances in his or her system; (b) when a student suffers an injury or is involved in an accident while at School; (c) on a periodic or random basis, including but not limited to, in connection with the student’s participation in extracurricular activities; or (d) when a student is placed under disciplinary contract and such screenings or examinations are terms of the contract.

The presence of any alcohol or the presence of any other intoxicants or mind-altering substances in the body is a violation of this policy. Refusal to cooperate with any such search, or test, will result in immediate expulsion. Refusal of a student (by the student or the student’s parent) to undergo testing or to cooperate fully with any of these tests (including signing consent forms or providing testing results promptly to the School) is also a violation of our policy and will result in expulsion.

Although this policy does not prohibit the proper use of medication under the direction of a physician, the use of medical marijuana is prohibited in all circumstances. However, the misuse or abuse of such drugs is prohibited. Students who are taking prescription or nonprescription drugs must notify an administrator in the School Office of this fact when they report to School.

The School wants to help students who may have difficulties with substance abuse. Therefore, students who have not been already found to have violated this policy and who have not been selected for testing under this policy, but who seek help from any adult on campus with whom they feel they can talk, will not be subject to discipline for the self-report or use as long as the student complies with the terms of the School’s guidelines. For the student who has self-reported, the informed adult will advise the School counselor, who will recommend resources to address the substance abuse. As a condition for continued enrollment, the student and family must be monitored by a substance-abuse professional approved by the School and comply with all terms of the School’s guidelines, which will be set forth in a contract with

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the student and family. The school counselor must have permission to communicate with the treating professional. Treatment will continue as needed and as determined by the School in consultation with the treating professional. The School reserves the right to dismiss a student for violation of this Drugs and Alcohol Policy at any time.

In addition to determining the appropriate disciplinary action, up to and including expulsion, the School reserves the right to impose the following additional or different requirements as appropriate for the circumstances: determination of possible legal action; required professional counseling approved by the administration; removal from all elected or appointed positions of leadership in the School; required random and/or regularly scheduled drug and/or alcohol testing at a School-approved local clinic or doctor’s office for a time period and at intervals to be determined by the School’s administration.

HARASSMENT/BULLYING POLICY The School is dedicated to fostering an environment that promotes kindness, acceptance, and embraces differences among individuals. Therefore, the School will not tolerate any type of harassment or bullying by a student, employee, or any third party (including vendors, contractors, donors, volunteers, parents and visitors). Students should be aware that their off campus behavior is also covered under this policy, regardless of when and where the conduct occurred or who was affected by the student’s inappropriate behavior. Harassment is broadly defined to include unreasonable conduct or behavior that is personally offensive or threatening, impairs morale, or interferes with the educational environment of students and includes, but is not limited to, slurs, jokes, comments, teasing, and other offensive conduct relating to race, religion, color, sex, gender identity, sexual orientation, national origin, citizenship, or disability.

Harassment also includes sexual harassment.

Examples of sexual harassment include, but are not limited to: • Demanding sexual favors • Requests for pictures of a sexual nature • Taking, sending, or posting images of a sexual nature without consent • Spreading lies or information about another individual’s sexual activity • Coercing sexual activity by threat of punishment or offer of reward • Obscene or sexually suggestive graffiti • Displaying or sending pornographic pictures or objects • Offensive touching, pinching, grabbing, kissing or hugging • Restraining someone’s movement in a sexual way • Sexual or lewd jokes, remarks, leering, whistling, brushing against the body, or other suggestive or insulting gestures or comments about another’s body • Intimidating or suggestive remarks about an individual’s sexual orientation, whether actual or implied Examples of other forms of harassment based on race, religion, color, national origin, citizenship, or disability include, but are not limited to: • Offensive, intimidating, or inappropriate comments, postings, or conduct relating to race, ethnicity, or color (using racial slurs, racial or ethnic jokes, comments, name calling based on race or ethnicity, etc.)

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• Offensive, intimidating, or inappropriate comments, postings, or conduct teasing or joking about another person’s disability, failure to speak English clearly, religious background, clothing, or beliefs, or similar behaviors.

Bullying includes a variety of behaviors, but all involve a person or group trying to take advantage of the power they have to hurt or reject someone else. These behaviors can be carried out, physically (hitting, kicking, pushing), verbally (calling names, taunting, teasing, threatening, ridiculing, spreading rumors, etc.), electronically, sometimes called “cyber-bullying” (posting defamatory remarks or photos, sending threatening emails, creating fake profiles, taking over an account and posting as someone else), or through relational aggression (harming or threatening to harm relationships or acceptance, friendship, or group inclusion) or emotional aggression (teasing, threatening, intimidating others).

Bullying or harassment can occur through any type of communications method, including face- toface communications, phone, text, email, postings on social media (Facebook, Instagram, Snapchat, GroupMe, etc.), camera phones, or other forms of technology. The communications can be direct or indirect, such as through friends or others. Any type of offensive conduct, whether on or off campus, on a school bus, or at a school-related event, can create an uncomfortable School environment.

It is the responsibility of all members of the community to ensure that their words, actions, and interactions with others always reflect the intent to promote respect and trust. Attempts to justify behavior as a “prank” or “joke” do not change its harassing or bullying nature if the object of the joke or prank is not a willing participant. Whatever the basis for the harassment or bullying, it is prohibited. All members of the community are expected to refrain from any behavior or conduct which could be interpreted as harassment or bullying toward any other student or member of the Palmer Trinity School community, both on and off campus.

All concerns relating to harassment or bullying should immediately notify the Dean of Students, the Division Head, or Head of School. We also expect that anyone, whether student, faculty, staff or family member who witnesses, or has knowledge of an incident of bullying or harassment, will report the incident to one of the preceding individuals immediately.

When the School administration becomes aware of harassment or bullying, the situation will be promptly investigated. Any student found to have violated this policy will be subject to disciplinary action, including expulsion from the School for serious violations, even in the case of a single expression, act, or gesture.

Conduct need not meet the legal definition of harassment or bullying to violate the School’s expectations for appropriate behavior and be actionable. No adverse action will be taken against any person who makes a good faith report of harassment or bullying. Retaliation in any form against anyone for making a complaint under this policy or for participating in an investigation is prohibited. Any retaliation should also be reported pursuant to this policy and is itself a cause for disciplinary action.

HAZING The School prohibits all forms of hazing. Hazing refers to any activity expected of a student to join or to continue membership or participation in any group where the activity produces or could be expected to produce mental, emotional or physical discomfort, injury, fright, degradation, humiliation, embarrassment, harassment, or ridicule to the student, regardless of the student’s willingness or apparent willingness to participate. Hazing activities include, but are not limited to, acts of personal servitude (i.e., forced labor or service), sleep deprivation, restrictions on personal hygiene, yelling, swearing, insulting or demeaning verbal abuse, being forced to wear embarrassing or humiliating attire, consumption of vile { 44 }

or other non-food substances, consumption of alcohol, smearing of skin with vile substances, brandings, writing or marking on one’s skin or clothes, physical beatings, paddling or other physical abuse, performing sexual simulation or sexual acts, stunts or dares that could result in physical injury or harm to a person’s mental, emotional or social well-being, any act in violation of the law or School policy, and any other activity that could fall within the definition of hazing. If you think a particular activity could possibly be hazing, then it probably is. If you are not sure, then you need to contact the Dean of Students.

A student violates this policy whenever he or she engages, assists, or attempts to engage or assist in the planning or committing of any hazing activity, whether on or off School property. Each student is also responsible for immediately reporting any hazing activity or plans for any hazing activity to the Dean of Students. The failure to make such a report is also a violation of this policy.

When the School administration becomes aware of any actual or planned hazing activity, the situation will be promptly investigated. Any student found to have violated this policy will be subject to disciplinary action, including dismissal from the School for serious violations. No adverse action will be taken against any person who makes a good faith report of hazing activity.

WEAPONS AND THREATS POLICY The School takes all threats seriously, even when students make comments in jest, on the Internet, by text, or away from School toward or about another student, employee, or the School. Students are prohibited from bringing any type of weapon (whether operable or not and whether licensed or not) to School (including, without limitation, parking lots, athletic fields, and out buildings) or School-sponsored events, including knives, guns (all types), fireworks, etc. This prohibition includes, without limitation, pocket knives (even those that are part of a key chain), firecrackers, matches, lighters, smoke bombs, stink bombs, or any type of explosive device. Other items banned from campus include: toy weapons, water pistols, and spray paint. Any such item may be confiscated and, if appropriate, turned over to law enforcement.

Any pictorial depictions of weapons or verbal or written comments that the administration determines in its discretion to be threatening in nature, or any behavior that is threatening will result in disciplinary consequences from the School, up to and including, expulsion, as well as subject to penalties imposed by state authorities.

All members of our community are required to immediately report any comment, posting, text, or other form of communication or information that they receive or learn about that reflects that someone has made a threat toward or about another student, an employee or the School. If there is any communication or behavior that concerns you, report it to one of the deans or to any administrator.

Threats of violence or acts of violence by a student, employee, parent or other individual may be reported to law enforcement and any other authorities the School deems appropriate. The School will cooperate with investigations by authorities, and the School may also conduct its own investigation. With respect to such threats or acts by students, the School may report such threats or acts of violence to future schools, camps, athletic programs, and other organizations in which the student participates. The student’s transcript or report card may also note the threat or act. In determining whether to report such threats or acts of violence, the School may consider, among other factors, the gravity and nature of the threat or act of violence, the disciplinary history of the individual, academic or work performance, behavioral history, social profile, other information available to the school (i.e. access to weapons, mental health information, family situation, etc.), and/or the outcome of any investigations.

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STUDENTS TR AVELING ON BUSES TO AND FROM PTS PTS SHUTTLE BUS – Andrew Krystopolski x260 ATHLETIC BUS – Kaylee del Amo x164 Students are expected to act appropriately on all buses, including the PTS shuttle and athletic buses, that travel to and from Palmer Trinity School. Students must ride in a safe manner that does not interfere with the driver’s responsibilities. The driver will not discharge students at places other than their regular stop at home or at School unless they have proper authorization from the student’s parent/guardian and PTS Shuttle Coordinator or School Administrator. Students also need to be aware that their actions reflect not only on themselves, but the School itself. One Day passes are an exclusive privilege for registered bus riders, and are available based on bus capacity and a request made 48 hours in advance. If your child needs to use another bus route, please know that parental consent is required via email 48 hours before the requested date. Any student who violates the PTS Code of Conduct and the Rules and Regulations of the bus may be referred to the appropriate Deans of Students. A student with a behavior problem on the bus may be denied the privilege of riding the bus and may be disciplined, up to and including, expulsion.

Students who are riding to and from School on buses provided by the School are required to follow some basic safety rules. The driver is responsible for student safety and may assign seating or direct the student in any reasonable manner to maintain that safety. The following behaviors are expected of all students: • Students are required to use their student ID to board the bus.

• Students must understand and follow Palmer Trinity School rules of conduct as specified throughout the student handbook. Bus discipline will be administered by the Deans.

• The bus driver is in command of the bus and must be obeyed at all times. Anyone who interferes with the driver’s operation of the bus endangers the life of all of the passengers. Any such actions will be dealt with severely.

• Only Palmer Trinity School paid registered students may ride the PTS Shuttle (registered bus rider tags will be issued and must be prominently displayed on their person or back-pack).

• MS students should be seated towards the front of the bus and US students should be seated towards the back of the bus.

• Students are expected to respect school property by not defacing the bus in any manner. In addition, students are expected to respect the personal property of other students.

• Students are to remain seated and buckled in at all times while on the bus. Students should sit two to a bench. No student should be seated on the floor or remain standing while the bus is in motion.

• Students will be responsible for taking their possessions with them when departing the bus. Palmer Trinity School will not be responsible for any items left on the bus. If an item is left on the bus, the student is responsible to check with the driver on the next ride to collect their belongings.

• Arms, heads and legs are to be kept inside the bus and may, at no time, be put outside the windows.

Objects are not to be thrown out of the bus window.

• Bus conversations should be carried in a normal tone of voice, without shouting. Language that is harassing, profane,vulgar or otherwise unacceptable will not be tolerated.

• Students may use electronic devices but must do so with a headset/earbuds. { 46 }

• Students will not be allowed to place any item, such as backpacks, musical equipment or sports equipment in the aisle. All backpacks are to be stored under the seats.

• Rough play of any sort will not be allowed.

• Food or drink is not permitted.

• In addition to school consequences, violation of any of these rules may result in expulsion or suspension from bus privileges.

• Refrain from playing loud music, screaming, or other distracting noises.

STUDENT DRIVING AND PARKING PRIVILEGES Driving and parking in the campus parking lot is a privilege. Though the parking lot is monitored, students are expected to drive in a responsible and lawful manner. Student drivers need to be aware that their driving habits to and from Palmer Trinity School reflect on the School itself. Reckless driving and/ or a violation of campus parking and driving regulations may result in a suspension or revocation of a student’s driving privilege for an extended period of time. Students must register their vehicles in the office of the Upper School Dean of Students.

• Any student who drives to School must obtain a parking and driving agreement form from the Dean.

This agreement must be signed by the student and parent/guardian.

• The student parking decal of the current academic school year must be clearly displayed in the corner of the driver side, interior windshield.

• Students must park in the designated areas for student parking.

• No student is to park his/her car in a manner that blocks another car or prevents a school bus from entering or exiting the parking lot.

• Students are not permitted to go to their automobiles or the parking lot during the academic school day.

• Students are to abide by the posted speed limit. The speed limit in the parking lots is 7 miles per hour.

• No person may ride/sit on top of the vehicle when in motion.

• Radios are to be turned off while on school grounds.

• Students are not permitted to use their cell phones or other electronic devices while driving on campus. Bluetooth or hands-free devices are permitted.

• Students are asked to refrain from using side streets when traveling to and from School and to enter campus through the South Gate located on 184th street.

• Students may not drive other students on behalf of the School to or from any School-related event or activity.

• A student who accumulates excessive Tardy to School infractions may have his/her driving and parking privileges suspended or revoked for an extended period of time.

• Periodic supervision of the parking lot occurs during the day, but Palmer Trinity School does not assume liability for damage due to vandalism, theft, accidental or malicious actions of others, acts of nature, etc. to vehicles while parked on campus.

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BICYCLES To ease congestion, the use of bicycles is encouraged. All bicycles should be stowed in the designated areas on campus. Students must abide by Florida’s bicycle laws, including wearing a helmet and obeying all traffic rules and regulations. All other forms of transport: Skateboards, longboards, hoverboards and roller skates are not permitted on campus. The School accepts no liability for damage to or theft of bicycles.

SMOKING/VAPING/TOBACCO PRODUCTS School policy expressly forbids students from smoking, vaping, juuling, or using tobacco products, as well as possessing such products (or oils or liquids associated with same), at any time in or on School property, buses or other School vehicles, while in school uniform, adjacent properties, or off-campus Schoolsponsored event/travel. All cigarettes (including electronic), vaping devices, smokeless tobacco, lighters, matches, etc. or other devices similar to cigarettes, lighters, matches, etc. brought on campus by students will be confiscated. Discipline will be imposed based on the circumstances existing at the time and may include suspension, probation, or expulsion. Depending on the circumstances existing at the time, a violation of this policy may also be a violation of the School’s Drugs and Alcohol Policy and reportable to law enforcement.

DISTRIBUTION OR SALE OF LITERATURE OR GOODS Any distribution or sale of literature (i.e. articles, pamphlets, flyers, or products by School or outside groups) and goods must first be approved by the Administration.

PUBLIC DISPLAYS OF AFFECTION While embraces for greetings and farewells are acceptable, Palmer Trinity School does not condone inappropriate public displays of affection. Kissing, hugging, sitting on laps and other more intimate behavior is not appropriate. Students are required to conduct themselves accordingly. In addition, any type of sexual conduct anywhere on campus, on school buses, or at a School-related event is prohibited.

PERSONAL ELECTRONIC DEVICES Except as specifically provided in this Policy, electronic devices are not permitted to be used during the school day. To the extent that a student brings any electronic devices to school (smart/cell phones, smart watches or other wearable computing devices, iPads, Gameboys, MP3 players, etc.), the student does so at his/her own risk. The School will not be responsible for the theft, damage, or loss of such devices. Students who choose to bring such devices to school must comply with all rules and regulations regarding the same.

During the school day, electronic devices, other than a smart watch as expressly permitted in this policy, must be turned off, or in airplane mode, and stored in the student’s locker or backpack, and may not be used. Should a teacher deem it necessary or appropriate that students use their smart/cell phones as a resource in that classroom, students are permitted to use their phones for this purpose under the supervision of the teacher only. Otherwise, phones must be turned off or in Airplane Mode and stored either in the student’s locker or book bag. Smart watches may be used during the school day only to tell the time or for fitness tracking unless required for medical reasons and approved by the School Nurse. The visible/audible content stored on a personal electronic device, such as images, wallpapers, ringtone are to be school-appropriate. Internet access, audio/video taping, picture taking, and communication functions are strictly prohibited.

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Whenever use is permitted, students may not use electronic devices in any way that is inappropriate, harassing or disruptive to the educational environment. Students are not permitted to use electronic devices to make threats, use camera features to take inappropriate pictures or videos, videotape or record classes, send text messages to other students in class, or in ways that would otherwise violate a School rule.

Headphones are not permitted for use on campus unless it is during teacher supervised classroom time and for educational purposes only. Such devices will be confiscated and further disciplinary action may be taken.

Any student found to have an electronic device in his/her possession and turned on during a test or examination will be presumed to have used the device to cheat and will receive a zero for the test/examination.

Students may make calls from the telephone in the appropriate school office during lunch or break.

Parents are asked to call the appropriate offices to leave a message for their child.

With the exception of School-provided buses equipped with Wi-Fi, students are not permitted to connect their cell phones or other personal devices to any of the School’s Wi-Fi networks. Students should be aware that the School’s guest Wi-Fi, and the Wi-Fi provided on School buses, are open unsecure networks and the School or unauthorized third parties may access the device and otherwise monitor the student’s connection. Even the encrypted/authenticated School-provided Wi-Fi is subject to being hacked. Students should expect no privacy in the use of any of the School provided Wi-Fi networks and use the School’s Wi-Fi at entirely their own risk.

Students who violate this policy will have their phones or electronics confiscated. In such case, the School reserves the right to inspect the device, including all contents. Students must provide any passwords to inspect the device upon request by a school administrator. Students will also be subject to disciplinary procedures for violation of this policy.

CHEWING GUM Chewing gum is not permitted.

INSPECTIONS AND SEARCHES Parents and students authorize the School to inspect and conduct a search of any place or item on School campus or at a School-related event including, but not limited to, a student’s locker, purse, book bag, backpack, vehicle, computer, or personal electronic devices. Students may also be required to empty pockets and remove outer layers of clothing for inspection. Inspections and searches may be conducted on a routine or random basis or as deemed necessary. Students must provide any passwords or other access required to inspect such places or items upon request by a school administrator. Inspection of electronic devices includes laptops, phones, cameras, and any other electronics, including the contents of same (texts, emails, photos, images, address books, applications, etc. whether such message or information was sent over the school’s system or any personal account such as Yahoo, AOL, Gmail, etc.). Students and their parents consent to the School logging into the device and its contents and applications, as well as accessing all communications, including, without limitation, stored communications. Further, the parents authorize the School to seize and permanently retain property disclosed by an inspection or search which is considered potentially harmful, dangerous, illegal, or inappropriate, or the possession of which is a violation of the School’s rules, community standards, and/or local, state, or federal law.

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INVESTIGATIONS Students are expected to cooperate in investigations. Students are expected to be honest, but honesty is not necessarily a mitigating factor and students’ own statements may be used against them. Failure to cooperate with an investigation may be cause for disciplinary action.

If a student refuses to participate or cooperate at any stage of an investigation, or is unable to do so for whatever reason, including without limitation, pending criminal charges, the school reserves the right to take action, including proceeding without a statement from the student, or to require the student to withdraw from school.

WITHDRAWAL, EXPULSION, OR TERMINATION OF A STUDENT It is hoped that a child enrolled in Palmer Trinity School will remain in the School until he or she has completed the twelfth grade. The school may, however, find it necessary to terminate the enrollment of a student because of academic or behavioral difficulties, or because the parents’ philosophy of education is not in harmony with that of the School, for reasons set forth in this Handbook, or for other legitimate reasons as determined by the Head of School. Palmer Trinity School reserves the absolute and unconditional right to suspend, expel, and/or deny re-enrollment to any student whose behavioral or academic performance is deemed to be undesirable. Students should not bring discredit to the name of the School by their behavior inside or outside the School.

The School further reserves the right to expel or require the withdrawal of any student at any time for reasons that the School administration considers detrimental to the School community, student, or to other students of the School; where the School determines that a student’s actions, record of citizenship or scholarship is not in keeping with school standards; or for non-payment of outstanding charges or obligations; or as otherwise provided in the School’s policies, rules, and regulations. Such expulsion or withdrawal shall not allow or result in the refund, waiver, or abatement of any tuition fees paid or any future installments due under the student’s Enrollment Contract. In the case of a student withdrawn from the School by the parents in the course of a semester, no tuition refund will be made unless the parents have tuition insurance.

If tuition or fee payments are in arrears, a student may be suspended from classes until satisfactory arrangements for payment are made. If no such arrangements can be made, the student’s enrollment may be terminated.

In the event of a withdrawal, expulsion, or termination of a student for any reason, the parent is asked to return the driving decal(s) to the appropriate office.

SOCIAL MEDIA AND SOCIAL NETWORKING POLICIES AND PROCEDURES Social media encompasses a broad array of online activity including social networks/media such as Twitter, Flickr, Instagram, Facebook, GroupMe, Snapchat, YouTube, blogs, and other similar online or Internet communications. Because this form of communication is vast and growing, we feel it is important to communicate to you the School’s position regarding a student’s use of social media or networking.

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Use at School or a School-Related Event: We do not permit students to access social media and/or social networking sites while on School property or at a School-related event, unless such use is on a School social media platform or School sanctioned site and the use is the school related work. We have taken steps to block many of the social media/networking sites on our network, but technology will undoubtedly work faster than our IT Department. Therefore, even if you are able to access such sites on School property or at a School-related event, you should understand that your activities are in violation of School policy and may result in disciplinary action.

Use Away from School Property: It is not our goal to regulate a student’s personal online activities when not on School property or at a School-related event. Please understand, however, that certain activities might impact a student’s relationships with other students or school employees or School rights that we do reserve the right to regulate. All students should ensure that they are familiar with School’s conduct policies to avoid any online communications that might violate those policies.

For example, you should ensure that your online activities do not violate a School policy regarding bullying or harassment, or other similar policies pertaining to how students interact with each other. If you post or say something online that makes another student feel uncomfortable, your activity may result in an investigation and possible discipline.

Students should also be aware that teachers and administrators periodically check such sites and may determine that off campus behavior violates the School conduct code by making disparaging or negative comments about the School, administration, or faculty members in a manner that is disruptive to the School’s educational mission or activities.

Students should not “follow” or be “friends” with any faculty member or other adult member of our community (other than the Student’s parent) on any of these social networking sites. Any violation of this prohibition must be reported to the Administration immediately.

In addition, postings on social networking or other Internet sites of students engaging in inappropriate behavior (such as drinking, smoking, sexual actions, etc.) is prohibited.

Students are not permitted to use the School’s name, logo, trademark, or service mark in online activities.

Students are not permitted to post photographs of the School, its locations, activities, students, parents, or employee-related activities online. Students are not permitted to create websites or social networking profiles to rate teachers, discuss aspects of the School, or otherwise disclose information online that the School would find offensive or inappropriate if posted in the School’s newspaper. Finally, students are not permitted to disclose any confidential information of the School, employees, students, parents, or activities online.

Your Identity Online: You are responsible for any of your online activity conducted with a School email address, and/or which can be traced back to the School’s domain, and/or which uses School assets.

What you publish on such personal online sites should never be attributed to the School and should not appear to be endorsed by or originated from the School.

School’s Right to Inspect: The School reserves the right to inspect all electronic data and usage occurring over the School’s network or on School property without prior notice. We also reserve the right to assess information in the public domain on the Internet and to discipline students for any violation of these guidelines.

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ONLINE LEARNING MANAGEMENT SYSTEMS AND COPPA INFORMATION We are committed to high quality teaching and learning. We realize that part of 21st century learning is adapting to the changing methods of communication and providing rich and varied contents and experiences for our students. The importance of teachers and students engaging, collaborating, learning, and sharing in digital environments is a part of 21st century learning and provides students the opportunity to develop as literate and technologically competent individuals. Educational standards are now requiring the use of online education tools and our School uses several computer software applications and web-based/cloud-based education technology services operated not by the School, but by third parties. These applications include, but may not be limited to, Google Drive, Discovery Education, Schoology, MathXL Explain Everything, Quizlet, Kahoot, See Saw, Scratch, Kodable, Zoom, BrainPop, Code Monkey, and other similar educational programs.

In order for our students to use these programs and services, certain personal identifying information— generally the student’s name and school email address—must be provided to the website operator. Please note that any personal information provided by the School is for educational purposes only and is used by the School solely to communicate with the service provider. Students will receive a school email address to participate in certain of these computer software applications and web-based/cloud-based services. Under federal law entitled the Children’s Online Privacy Protection Act (COPPA), certain website providers must provide parental notification and obtain parental consent before collecting personal information from children under the age of 13. For more information on COPPA, please visit www.ftc.gov/tips-advice/ businesscenter/guidance/complying-coppa-frequently-asked-questions.

COPPA permits schools such as ours to consent to the collection of personal information on behalf of its students, thereby eliminating the need for individual parental consent to be given directly to the website operator. Your signature on this Handbook will reflect and constitute your consent for our School to provide personally identifying information for your child consisting of first name, last name, an email address, username, and school-related information, such as school name, class, and teacher name. Your signature will also reflect and constitute your consent for your child to participate in video conferencing, podcasts, and live chats, which means that their identity will be revealed, their voice will be heard, and their image displayed to others and both may be recorded. Should there be any questions or concerns, please contact the relevant Division Head.

COMPUTER USAGE Technology Use Policy for Palmer Trinity School Palmer Trinity School believes that the proper use of technology can transform a classroom, allowing students to be more active participants in their own educational process. The Internet is an ever-growing collection of linked computer networks around the world. Palmer Trinity students have access to this incredible source of information through, among other things, their wireless tablet computers. All persons using the School’s computers, the School’s computer systems, or personal computers (including, without limitation, wireless tablet computers) on School property or over the School’s systems are required to abide by the following rules. This policy also applies to the use of any personal electronic devices (cell phones, computers, cameras, iPhones, iPads, video cameras, etc.) on School property or at a School-related event or used at or away from School for school work on a regular or intermittent basis. The use of the { 52 }

Internet in school is a privilege, and with this privilege comes responsibility. To this end, Palmer Trinity will hold a network user responsible for unacceptable uses of the network. Failure to abide by these rules will result in appropriate disciplinary action determined by the School administration. All computers, technology resources, and personal electronic devices should be used in a responsible, ethical and legal manner. Violations of the following guidelines may result in the revocation of access privileges and possible disciplinary responses, including expulsion for serious offenses. Palmer Trinity School reserves the right to search student’s computers for any reason at any time.

The School reserves the right to monitor all data transmitted through or contained in its computer and network systems to protect the integrity of the systems and to ensure compliance with all policies, rules, and regulations governing the use of the computer and network systems. Furthermore, the School reserves the right to refuse computing services at any time.

GOOGLE APPS FOR EDUCATION (INCLUDING GOOGLE EMAIL) Palmer Trinity School provides students with Google Apps for Education accounts on the student’s required system. Google Apps for Education includes web-based programs like email, document creation tools, shared calendars and collaboration tools. This service is available through an agreement between Google and Palmer Trinity School.

Google Apps for Education runs on an Internet domain purchased and owned by the School, intended for educational use. At School, Google Apps runs on the School’s encrypted and authenticated Wi-Fi network and the student’s required system will be provided with credentials to access the Wi-Fi. While this Wi-Fi provided network is encrypted/authenticated, and multiple protection measures are implemented, all computer systems are subject to being hacked. In addition, the School monitors the computer and the traffic over the network. Accordingly, students should expect no privacy in the use of any of the School provided Wi-Fi networks and use the School’s Wi-Fi at entirely their own risk. Students are not permitted to connect any other devices to this encrypted/authenticated Wi-Fi. Teachers will use Google Apps for lessons, assignments, collaboration, and communication. Google Apps for Education is available at home, the library, or anywhere with Internet access. Access to Google Apps for Education is available from any device with Internet connection. Palmer Trinity will randomly monitor usage of Google Apps when students are in school, including, without limitation, email, internet history and printing history. While email communication can never be 100% safe, spam, anti-virus, and profanity filters are in place. Parents are responsible for monitoring their child’s use of Google Apps, when accessing programs, or using the Internet from home. Students are responsible for their own behavior at all times.

By default, Google advertising is turned off for Google Apps for Education users.

All School licensed software/applications must be removed from the student’s computer at the end of the student’s enrollment with the School. The student must present the computer to the IT department for inspection and removal. Failure to do so may result in the withholding of student records, including, without limitation, grades and transcripts.

INTERNET ACCESS The School community—students, faculty, administrators and staff—have the privilege of access to the Internet. The School encourages students and teachers to use the Internet to expand their knowledge. The Internet allows users to send and receive e-mail and to browse databases of information. It also lets users send and receive files and programs contained on other computers. Clean Files may be downloaded only to personal storage. Files are not to be downloaded to the School’s local or network hard drives. { 53 }

VIRUSES Every effort is made by the School to keep our system virus-free. Even with the best techniques, however, computer viruses can be transmitted to and from any computer, including those in the STEM lab or connected to the School’s network. The School is not responsible for the transmission of any virus or for damage suffered from a virus.

COMPUTER CARE Members of the School community will not abuse, tamper with, or willfully damage any computer equipment, use the computer for other than appropriate work, or bring food or drink into any computer area. Any intentional acts of vandalism will result in discipline and students will be held responsible for replacement or repairs.

Responsibilities: • Bring the required computer to school each day and ensure that it is fully charged.

• Always carry the computer in the required cover/case.

• Comply immediately with any teacher’s or administrator’s request to shut down the computer or close the screen.

• Adhere to any and all classroom rules set by the teacher regarding the computers.

• Keep the volume of computer turned off at all times unless instructed to do otherwise.

• Do not loan your computer to other individuals.

• Back up all school work files (students are responsible for backing up their own files). Google Drive (Cloud Storage) is provided to every student.

• Google Apps should be used only for education and school related collaboration and communication.

School staff and administration have access to Google Apps, including the student’s email for monitoring purposes. Students have no expectation of privacy on the Google Apps System.

• While using email/Internet never reveal personal information about yourself or other people.• Students will tell their teacher or school administrator about any message they receive that is inappropriate or makes them feel uncomfortable.

• Protect your Username and Password. Students are responsible for the use of their individual accounts and should take all reasonable precautions to prevent others from being able to use their account.

Under no conditions should a user provide his/her password to another person.

• Students are responsible for the security of their computer. Units must be locked in the student’s locker if not required in class.

• Adhere to all laws concerning the use and distribution of copyrighted software.

• Students should demonstrate ethical behavior when using technology on Palmer Trinity School’s network. Respect the School’s technology resources.

Restrictions: • Private Broadband Connections (3G, 4G, 5G, Tethering, Mobile Hotspots®, Jetpacks®, MiFi®, etc.) to access the Internet during school hours are strictly prohibited. (This includes the school bus) • Bypass Proxys and VPN services are strictly prohibited. (This includes the school bus)

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• Palmer Trinity’s Google Apps, including, without limitation, email, may not be used for unlawful activities, commercial purposes, financial gain, harassing or threatening another person or misrepresenting Palmer Trinity School, staff or other students. Be aware that deleted messages can be retrieved.

• Students are never to access someone else’s account or files or impersonate another user on the Network or Internet. Impersonating someone’s email account is illegal. Obtaining another’s password or rights to another’s directory or email on the network or Google Apps is a violation of School rules as well as a form of theft. Taking advantage of a student who inadvertently leaves a computer without logging out is not appropriate. Using someone else’s password or posting a message using another’s log-in name is a form of dishonesty, just as is plagiarism or lying, and will be treated as a violation.

• Students are never to attempt to impair the network, bypass restrictions set by the TechZone, or create links to the School’s website/webpage. Bypass Proxy services are strictly prohibited. VPN services are prohibited.

• Using email/Internet in an offensive matter is not allowed. Intimidation, profanity, cyber-bullying, and inappropriate attachments are strictly prohibited.

• Installation on the computer games is strictly prohibited. Usage of computer games on school property or over the School’s network is strictly prohibited. Games created through the STEM 3D Game Programming class will only be allowed under the strict supervision of the instructor and should only be tested during the programming class or at home.

• Installation on the computer and/or usage of software on school property or over the School’s network to legally or illegally download/transfer music, movies, books, magazines or software is strictly prohibited. (Sample: iTunes, Spotify, etc.)

• Installation on the computer and/or usage on school property or over the School’s network of any texting or Instant Messaging application is prohibited.

• Streaming of any non-educational videos/movies/audio during the school day is prohibited.

• Student shall not violate copyright laws or use the intellectual property of another individual or organization without permission. Digital plagiarizing is prohibited.

• The term “pirated software” refers to the use and transfer of stolen software. Commercial software is copyrighted, and each purchaser must abide by the licensing agreement published with the software.

There is no justification for the use of illegally obtained software. The School will not, in any way, be held responsible for a student’s own software brought to School for personal use.

• Sending email chain letters is prohibited. * Note: All school email solicitations must be approved by the Director of Communications.

UNATTENDED TABLET COMPUTERS/LAPTOPS Tablets/Laptops, including, without limitation, the school’s required computer, are not permitted in the PTS Cafe, bathrooms, or the locker rooms and are never to be left unattended. If a unit is found unattended, it will be brought to the TechZone. Repeated incidents will require after school detention and/or parent meeting.

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SENIOR STUDENTS (ONLY) If using other than the school’s required computer, students in 12th Grade are granted encrypted/ authenticated Wi-Fi access to one device only. Limited support will be provided for devices different from the School’s system. Repairs/Replacement/Service within reasonable time is the responsibility of the student. Senior students must have a working computer with touch screen and digital writing capabilities at all times. All responsibilities, requirements, right to search and information included in this policy applies to all senior students.

UNDERSTANDING DIGITAL CITIZENSHIP A good citizen is someone who upholds and respects the laws of their country, city or community, and also acts in an appropriate way at all times. Good citizens respect moral and ethical guidelines and behaviors.

They show care and concern for themselves, their neighbors and other members of the community. The good citizen respects other people’s property, and expects others to do the same for them. A good digital citizen applies the same rules to the cyber-world. A digital citizen is a person who obeys the legal rules about using digital technologies, and acts with respect and care for themselves, others and their digital property. In return, they expect the same respect to be shown to them.

There are three key components to digital citizenship: looking after yourself, other people, and property.

1. Looking after yourself: • Choosing online names that are suitable and respectful.

• Utilize secure passwords (minimum 8 characters, combine lowercase/uppercase and numbers).

• Only inviting people you actually know in the real world to be your friends in the online world or social networks.

– Never giving out personal information (address, telephone number, name of the School, address of the School, date of birth, social security number, credit card number, etc.) over the Internet.

Students should also not meet with someone they have contacted on-line without prior parent approval. Safety is the responsibility of the parent and student. The School is not liable in any way for irresponsible acts on the part of the student.

• Only visiting sites that are appropriate and respecting the rules that websites have about age. Some sites are only for adults. If you wouldn’t feel comfortable showing the website to an administrator, your parents or grandparents, then it’s inappropriate.

• Setting your privacy settings so that only the people you know can see you and your personal information.

• Only putting information online that is appropriate and posting pictures that are suitable. Not everyone seeing your profile or pictures will be friendly.

• Always reporting anything that happens online which makes you feel uncomfortable or unhappy.

• Talking to trusted adults, like your parents and teachers, about your online experiences. This includes both the good and the bad experiences.

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2. Looking after others: • Show you care by not flaming (sending hurtful or inflammatory messages) other people, or forwarding messages that are unkind or inappropriate.

• By not getting involved in conversations that are unkind, mean or bullying.

• By reporting any conversations you see that are unkind, mean or bullying. Imagine if the things being written were about you. If you would find them offensive, then they are inappropriate.

• Some websites are disrespectful because they show people behaving inappropriately or illegally or are racist, bigoted or unkind. Show your respect for others by avoiding these sites. If you visit one by accident, close it and tell your teacher or an adult.

• Show respect for others’ privacy by not trying to get into their online spaces without invitation, by not stalking them or copying their pictures.

3. Looking after property: • By referencing and giving people credit for their work (digital articles, books, magazines, pictures, videos, art, blogs, etc.).

• By not plagiarizing: to steal and pass off (the ideas or words of another) as one’s own, to use without crediting the source, to commit literary theft or to present as new and original an idea or product derived from an existing source.

• By not stealing other people’s property. It’s easy to download music, videos, games and movies, but piracy (downloading media that you have not bought) is just the name given to stealing online.

• By not sharing the music, movies, games and other software that you own with other people.

• By checking that the information you are using is correct. Anyone can say anything on the web, so you need to check that the research is correct by using reliable sites. When in doubt, ask your teacher or parents.

• By looking after other people’s websites, acting appropriately when visiting them, not making changes or vandalizing them, and reporting any damage that you find.

Note about Web Content Protection Web content management and filters are enabled within school premises only. While no filtering system is foolproof, Palmer Trinity School constantly strives to maintain a safe and productive technology experience. Users attempting to view or browse any restricted sites will be prompted with a warning message and the site will be immediately blocked. We expect users to act responsibly in their searches and to immediately disengage from any materials that are inappropriate and to report the situation to the faculty member or administrator in charge of the activity. Obtaining material that is explicitly labeled, as not intended for minors will be considered a violation of School rules. Furthermore, making public or passing on any material that is pornographic, violent in nature, or otherwise harassing is totally unacceptable and will be dealt with immediately by the appropriate administrator. Although PTS Webemail communication is randomly monitored by the School, Palmer Trinity School does not monitor or control access to the Internet from home.

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Repairs/Unsupported Software Any student, who loads software on their computer not provided by Palmer Trinity School, must be able to provide the School with the proper software license prior to loading such software. The TechZone has no obligation to provide support or troubleshooting for software that is not part of the School’s license package. Services for software problems will be limited to restoration of the School provided software to its original state. Depending on the nature of the problem, the student may not have the opportunity to save data from the computer before software restoration, Students should always backup their work. The school (either directly or through third parties) reserves the right to search and inspect the computer and contents during the repair process. The TechZone may remove unsupported software at any time. Palmer Trinity School prohibits installation of any software if it conflicts with the approved school software package or adversely affects the computer or the network. Re-imaging a computer more than twice during the school year due to the installation of unsupported software will result in a $25.00 fee accompanied by a parent conference.

School’s Right to Inspect The School reserves the right to inspect user directories for inappropriate files and to remove them if found and to take other appropriate action if deemed necessary, including notification of parents. The School also reserves the right to inspect any personal electronic devices, including, without limitation, cellphones, laptops and wireless tablet computers, brought onto campus, to a School-related event, or used at or away from School for school work on a regular or intermittent basis. In such case, students must provide any passwords to inspect the device upon request by a School administrator. Students and their parents consent to the School logging into the device and its contents and applications, as well as accessing all communications, including, without limitation, stored communications. Students should also be aware that if they use their computer for personal as well as school purposes, their personal information may become co-mingled with their schoolwork. Do not assume that any messages or materials on your computer or the School’s systems are private.

REPORTING REQUIREMENTS/DISCIPLINE Any student who accesses inappropriate material on the Internet, receives harassing, threatening, or inappropriate materials via e-mail or on the Internet, must immediately report the concern to the teacher supervising the activity or to an administrator for the student’s School so that the situation can be addressed appropriately. Students who violate any aspect of Computer Usage Policy will be subject to appropriate discipline and loss of computer or Internet privileges.

SEXTING Sexting is the term used to describe a minor’s sharing of photos of persons (themselves or other individuals regardless of age) engaging in sexually-related behavior, or touching private body parts over or under clothes, or of persons partially or wholly nude, typically with private body areas uncovered through any form of electronic distribution. Students are prohibited from engaging in sexting, whether over the School’s systems or using their own electronic devices regardless of where the student was when the sexting occurred. Any student receiving such a photo must immediately report the situation to an Administrator.

Even seemingly joking or flirtatious sexting behavior is wrong and will not only lead to disciplinary action, but could lead to a report to law enforcement. The School will comply with all state and local laws regarding sexting. { 58 }

PALMER TRINITY SCHOOL Student Policy on Generative Artificial Intelligence (GenAI) Introduction: Palmer Trinity School embraces the transformative potential of Artificial Intelligence (AI) in education.

We recognize AI as a powerful tool that can enhance learning experiences, foster innovation, and support the development of essential skills across all subjects.

At the same time, we are dedicated to upholding high standards based on honor and truth, and academic integrity plays a crucial part in achieving that. Thus, students cannot use GenAI in any way which is inconsistent with our Honor Code System or otherwise inconsistent with our policies. The concepts of plagiarism, cheating, unauthorized use of study aids, lying, and stealing are explained and discussed in all grades, and thus, all our students are well qualified to make the necessary judgment to avoid erroneously representing someone else’s work as their own.

Purpose: The purpose of this policy is to provide clear guidelines on the use of AI in our school. We seek to promote a balanced approach where AI is used to complement traditional learning methods, encourage creativity, and maintain academic integrity. Our goal is to prepare students for a future where AI plays a supportive role, while also upholding the values of authentic learning and critical thinking, and safeguarding against misuse.

Use Guidelines: Publicly available applications driven by GenAI, such as chatbots (ChatGPT, Google’s Bard or Gemini, and Meta’s LLaMA), search engines (Microsoft Bing), or image generators (DALL-E, Midjourney) (“GenAI Programs”), are impressive and widely popular. This policy applies to the use of any third-party or publicly available GenAI Programs that mimic human intelligence to generate answers, work product, or perform certain tasks. Certain of our courses and curriculum may explore AI programs so students are aware of and understand these important tools. However, while these content-generating tools are important for students to be aware of and understand, there are a number of concerns associated with this new technology: GenAI Programs do not always produce accurate or complete information and results can include fictional people, places, facts, or events; The information entered into GenAI Programs is not confidential, is used by the GenAI Programs to continue to evolve, and are a potential target for hacking or other cyberattacks; and The results produced by these GenAI Programs do not cite to sources, so there is a serious risk of plagiarism Most importantly, the purpose of school is to allow students to grow, to be challenged intellectually, and to think critically about the material they are learning. As such, students are not allowed to use GenAI Programs, such as chatbots or image generators, either in school or at home in connection with any schoolwork, including, but not limited to: homework, projects, examinations, tests, quizzes, or as a substitute for reading assigned materials, unless expressly permitted by a teacher. Even if use is expressly permitted by a teacher, we want all students to develop critical thinking, creativity, and ethical use. As such, GenAI should never be the student’s first source.

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Further, students should ensure that their online activities do not violate a School policy regarding bullying or harassment, or other similar policies pertaining to how students interact with each other.

Students must respect the image, voice, and identities of community members by refraining from using software, such as AI tools, to manipulate or misrepresent them, whether on social media, in electronic communications or otherwise.

Students found to have used GenAI Programs without express permission from their teacher or in a way that is inconsistent with the expectations set forth in this policy may be subject to disciplinary action, up to and including referral to the School’s Honor Council or immediate dismissal.

Parental Engagement: We understand that the integration of AI in education may raise questions or concerns. We are committed to maintaining open communication with parents and guardians, providing them with resources and information to help them understand how AI is being used to support their children’s education. We encourage parents to engage in discussions about the ethical use of AI and to share in the excitement of this technological advancement.

Conclusion: Our school is excited about the possibilities that AI brings to the educational landscape. By adhering to this policy, we can harness the benefits of AI while ensuring that our students develop the critical thinking, creativity, and ethical understanding necessary to thrive in a rapidly evolving world. Together, we can embrace the future of learning with confidence and responsibility.

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STUDENT LIFE Ashley Chapman, Head of Upper School x235 Peter Tolmach, Head of Middle School x252 Andrea Fresco, Associate Head of School for Student Affairs x166 Brook De Melo Gomes, Upper School Dean of Students x124 Natalia Zurcher, Middle School Dean of Students x258 Lindsy Hanono, Associate Dean of Students x110 MIDDLE AND UPPER SCHOOL OFFICES Intended to be the informational hubs for campus life, the Middle School and Upper School offices serve the needs of the students and include the attendance office and general campus life information.

The Middle School office is located in room 113 and can be contacted at (305) 969-4220.

The Upper School office is located in the Warrington Building near the gymnasium. It can be reached at (305) 969-4236.

All issues related to attendance, arriving late to school, or leaving campus early will be dealt with in the Middle School or Upper School offices.

Office hours are Monday – Friday from 7:30 a.m. to 4:00 p.m.

In the event of an emergency, outside of office hours, please contact the Guard Gates at: • South Gate: (305) 969-4251 • North Gate: (305) 969-4268

ATTENDANCE POLICY Palmer Trinity School is dedicated to academic excellence. In order to promote a scholastic environment, students are expected to attend all classes regularly and punctually. Chronic tardies or absences on the part of any student are detrimental to the academic environment of the School and the intellectual development of the student.

School attendance is the responsibility of parents/guardians and students. The School requests that parents/guardians and students thoughtfully consider the impact of any absence other than one of a medical or family emergency. Families are discouraged from taking students out of school prior to a school break. Routine student appointments, such as doctor, dentist, etc., should be scheduled after school hours or during school holidays.

Parents/guardians are responsible for providing documentation regarding student absences to the school office. Students returning to school following any absence, tardy, or early dismissal are required to report to the appropriate office to provide written documentation from a parent, guardian, doctor, etc as to why he/she was absent from school or class. In order for students’ absences to be excused, students must present a note. Without a note upon return, the days are unexcused.

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EXCUSED ABSENCE Excused absences shall include the following: • Student illness* • Death in the family • Documented appointments with health care professionals • Observance of a religious holiday acknowledged by a majority of the faith • Participation in a school sponsored activities and events approved by the Division Head • Documented court appearance and naturalizations ceremony • An approved pre-arranged absence • All suspensions * Absences for student illness longer than two days require a doctor’s note to be excused. Absences due to illness during assessments and absences before or after an extended school vacation, require a doctor’s note.

PRE-ARRANGED ABSENCE Students with special circumstances should have their parents/guardians apply for pre-arranged absences approval from the Division Head and Dean of Students. Pre-arranged absences applications must be submitted electronically at least 5 days in advance. In some cases, this may enable the student to complete work in advance.

Pre-arranged absences may be requested for significant family events such as weddings and funerals, absences for the observances of a religious holiday, court appearances, scheduled medical procedures, and special circumstances. Pre-arranged absences will not be approved for family vacations or college visits.

If pre-arranged application is not submitted in advance or not approved, then absences will be considered unexcused.

UNEXCUSED ABSENCE An unexcused absence in a class may be the result of an absence for the school day, unexcused tardies to school, or unexcused early releases from school.

Students will receive a zero for assignments and assessments during an unexcused absence.

A student that accumulates 4 or more unexcused absences in a semester course or 8 or more unexcused absences in a year-long course may not be awarded credit for the course.

TARDINESS AND EARLY DISMISSALS TO SCHOOL It is important to be on time. Late arrivals are disruptive to the learning environment of others and result in lost learning experiences for the tardy student. Students are marked tardy if they arrive late to school or if they are not present in their class at the start of the class period.

A student who is late to school must sign in to the appropriate office for a late pass before going to class.

The student must sign-in and record an explanation of why he or she was tardy to school and provide documentation when applicable.

The following reasons will not be accepted as reasons to excuse tardiness: oversleeping; heavy traffic; getting breakfast off-campus or on-campus; returning to car or home for forgotten items; and noneducational appointments other than doctor and dentist appointments. { 62 }

If a student must leave during the school day, the parent/guardian must sign out the student in the appropriate office and provide written parental permission by 11 a.m. on the day of departure. Written parental permission for early dismissal of student drivers is required prior to the time the student signs out of school. In the event of an emergency, please contact the relevant Division Office: Upper School Office (305) 969-4236

Middle School Office (305) 969-4220

No request for early dismissal will be received via a student cell phone.

Tardiness or Early Dismissals that result in the student missing more than 50% of a class period will count as an absence for that class period. The absence will qualify as excused or unexcused based on the criteria above.

TARDY TO CLASS Students are expected to be seated and ready for class at the sound of the bell. If they are not present at the start of the class period, teachers may impose consequences for the late arrival, including but not limited to, delaying a student’s departure from class, receiving a zero on missed work or assessment, deduction in a student’s participation grade, or a detention.

At the discretion of the teacher, students may be referred to the Dean for excessive class tardiness.

TARDY TO SCHOOL Consistent and timely arrival to school is essential for student success and community accountability.

Tardies to school are tracked throughout the academic year and do not reset at the end of the first semester.

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After 3 unexcused tardies: A warning email will be sent by the Associate Dean of Students.

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After 5 unexcused tardies: The student will be assigned an After-School Detention (ASD).

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After 10 unexcused tardies: The student will receive an additional ASD, and a conversation with the student’s parents will be scheduled.

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After 15 unexcused tardies: The student will be assigned Saturday School (SS), and a meeting will be held with the parents and the Division Head.

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These steps are designed to support students in developing responsible habits while maintaining the integrity of our academic program.

SCHOOL SPONSORED ACTIVITY OR ATHLETIC EVENT Participation in school sponsored activities and events approved by the Division Head are excused absences. Such absences may include school sponsored day trips, overnight travel, athletic events, and AP testing. For college visits on campus, students must sign-up in advance and have teacher approval to participate.

If a student who is participating in a school sponsored activity or athletic event is in school for any part of the day, the student is expected to collect new assignments and hand in due assignments for all of his/her classes, regardless of whether the student actually attends class that day.

In order to participate in or attend any school-sponsored activity or athletic event, including practices and/ or rehearsals, the following conditions must be meet: • A student must be on campus for three or more class periods, not including lunch

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• A student may not have an unexcused tardy, absence, or early dismissal from school or class on the day of the activity or event • A student may not have an early dismissal due to illness • A student may not be serving a suspension EXTENDED ABSENCES For any student seeking course credit from PTS, attendance in class is a requirement for the academic and intellectual development of that student. Unfortunately, circumstances may dictate that a student cannot attend classes. Should such an event occur, the Division Head must be notified to discuss the problem.

Students who will miss school for more than 20 uninterrupted, consecutive school days may be required to withdraw from school or repeat the courses or grade level for which they were enrolled.

ARRIVAL/DISMISSAL PROCEDURES ARRIVAL Students arriving on campus between 7:00 and 7:30 a.m. may report to the Main Dining Room or courtyards. The library opens at 7:30 a.m. for quiet study.

Classes begin at 8:00 a.m. Students are expected to be in advisory and seated when the 8:00 a.m. bell rings. All students who arrive after the 8:00 a.m. bell, must report to the appropriate office for a late pass before going to class. The students must sign in and record, in writing, an explanation of why he or she was tardy to school and provide documentation when available.

Students returning to school following any absences or early dismissals are required to report to the appropriate office to provide written documentation from a parent, guardian, doctor, etc. as to why he/she was absent from school or class.

EARLY DISMISSAL FROM SCHOOL A student who leaves prior to the end of the school day will report to the designated office to record, in writing, an explanation for their early dismissal.

Parent/Guardian shall do one of the following: • Report to the appropriate office to sign out the student.

• Provide an email to the appropriate office, giving permission for the student to leave campus. Include the full name of the student, time and reason for early dismissal, as well as the name of the person picking up the child. Verbal permission will not be sufficient.

• No request for early dismissal will be received via a student cell phone.

The student will be issued an “Exit Pass” that must be turned in to the Gate Guard at the time of departure.

Routine student appointments, such as doctor, dentist, etc., should be scheduled after school hours and during school holidays. Students are not permitted to leave campus for lunch.

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MISSED WORK Excused A student who misses class due to excused absence, late arrival or early dismissal, shall follow the missed work policy.

• If a student is in school for any part of a school day, the student is expected to collect new assignments and hand in due assignments for all of his/her classes, regardless of whether or not the student actually attended the class that day. A student returning to school during the school day is required to locate the teacher of each class missed in order to take or schedule any missed assessment(s).

• Upper School students that have an absence on the day of a test, will be afforded an opportunity to make-up the test on the closest Tuesday or Friday after the scheduled test day. Make-up testing will take priority over all other after-school activities. A student, who fails to do so, may receive a zero on the test.

• Middle School students that have an absence on the day of a test, will be afforded an opportunity to make-up the test on the day of return.

• A student who is absent on the day of a pre-announced quiz will be required to take a make-up assessment on the day he or she returns. A student, who fails to do so, may receive a zero on the quiz.

• Work that is assigned prior to absences will be handed in the day the student returns to school. No days will be given to make up work that was assigned prior to absences.

• Working with individual teachers, the student is required to make up all missed work within a week of return. When students miss school they will be given one (1) times the number of days absent to make up the work assigned while absent.

Unexcused A student who misses class due to an unexcused absence, late arrival or early dismissal will receive a zero for all missed work/assessments.

DISMISSAL AND AFTER SCHOOL SUPERVISION Middle School Middle School students not involved in a supervised activity are expected to leave campus. All middle school students remaining on campus 15 minutes after the end of the school day are responsible for reporting to the area(s) designated by the administration for after school supervision. All students must be picked up from campus no later than 6:00 p.m. Although PTS does provide campus security, the School does not monitor student pickup. Middle School students may not walk off campus, at any time, without prior written permission. This includes, but is not limited to, those students who are walking home.

Upper School Upper school students not involved in a supervised activity may remain on campus after the school day.

Students are not permitted in the gymnasium, dining hall, in or near any wooded area, on the athletic fields, on the basketball or tennis courts, in the gym lobby, or in any classroom without direct supervision from a faculty member. Students should not linger in the parking lot or around cars. All students must leave campus or be picked up no later than 6:00 p.m. Although PTS does provide campus security, the School does not monitor student pickup.

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STUDY-AWAY Cristina Bennett x148 Study Away allows students to expand their range of opportunities for learning and growth: in such programs, the setting is as central to the learning experience as the content of the classes. Students interested in studying away must plan well in advance if they are to secure permission from PTS and admission to the program of choice. These programs have an application process and the number of students enrolled in any given year may be limited. The programs are reciprocal so you must also be willing to host a student from the sending school in order to participate.

The majority of these study away options are 6-8 weeks via Round Square during high school. There are 250 Round Square schools in 40 countries. If you are interested in studying away, please meet with Mr. Reynolds to see if we can locate a Round Square school that will allow you to exchange.

There are two schools with long standing relationships that will allow our students to exchange each year: St. Catherine’s School in Sydney, Australia and Liceo Sorolla in Madrid, Spain. Palmer Trinity also offers semester away opportunities via The Alzar School in Idaho and Chile. Students are withdrawn from Palmer Trinity during the semester they are away at Alzar School. They do not pay Palmer Trinity tuition and fees while away. Students must meet deadlines and apply with admission criteria set by The Alzar School. A similar opportunity is available with the Island School in Eleuthera, Bahamas. The opportunities are only available to 10th and 11th grade students.

Students and their families must receive the approval of the Head of Upper School before committing to any study away opportunity. With the case of Alzar and Island School the academic plan must be approved in order to ensure credit while away. Students whose accounts are in arrears are not eligible to study abroad.

TR AVEL EXPERIENCES, TR AVEL GR ANTS, AND DAY TRIPS All travel is approved by the Travel Committee.

All students who participate in any school-sponsored overnight activity off campus (excluding athletics) must have approval from the following: • Division Heads • Registrar • Finance Office (accounts must be in good standing) • School Nurse • Deans • School Counselors Once approval has been granted, the travel leader will notify students and parents of their ability to participate. The application for participation does not indicate approval. All offices will re-vet students prior to travel. If a previously approved student is removed from a travel, monies will not be refunded unless contract specifies a refund policy.

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In some instances, the School may offer travel grants to participate in travel opportunities off campus.

Travel grants will be awarded first to those students who meet eligibility requirements and have not received a grant in the past.

PARENTAL PERMISSION AND FEES Certain activities, travel experiences, and day trips involving members of clubs, classes, and academic courses may require parental permission and/or separate fees. The faculty member(s) responsible for the activity, travel experience, or day trip will coordinate the distribution and collection of parental permission slips and the collection of any fees. Prior to any travel experience and/or day trip, each student must submit a specific waiver and release. It is the responsibility of the parents and students to ensure that all forms are accurate and current.

STUDENT TRAVEL GUIDELINES • Students shall represent the School at all times and must never conduct themselves in a way that is detrimental to the reputation or identity of the School.

• Students must abide by all rules, regulations and guidelines outlined in the Student Handbook, including but not limited to rules prohibiting alcohol, smoking and illegal substances.

• Students must be considerate and respectful of others and must behave in a reasonable manner at all times.

• Unnecessary and untimely yelling, screaming, or other disruptive or destructive behavior will not be tolerated.

• Students must wear appropriate clothing at all times. Revealing clothing and attire with sexually suggestive expressions, profanity, drugs or alcohol is prohibited.

• Students are responsible for applying sunscreen and/or insect repellent during outdoor activities/events.

• If a student disregards the established rules, then the respective Dean of Students, travel leader and/ or chaperone will notify the student’s parents and he/she may face serious consequences, including but not limited to removal from the travel (at the parents’ expense) and suspension or expulsion from school.

• Law enforcement will be notified of and involved in situations deemed appropriate by the respective Dean of Students, travel leader, or as required by law.

• Students are subject to the authority of the respective Dean of Students, travel leader, and chaperones at all times. If a student has any concern about the behavior of another student, he/she should bring these concerns to the attention of the respective Dean of Students, travel leader, or chaperones.

• In the event of illness or accident, the travel leader will determine the best course of action to follow.

The school will not assume liability, either express or implied, for any action taken in the best interest of the student. Students should maintain and carry accident medical coverage in the event of injury during the travel.

• Parents agree to assume any medical expenses not covered by their own family insurance policies.

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• Any medication that must be administered during a travel, either over the counter or prescribed, requires the Medication Authorization Form with physician’s signature for both over-the-counter and prescription medication to be on file with the Nurse’s Office. The first dose of any new prescription must be given at home. All prescription medications must be properly labeled with pharmacy label intact. If ordered by the student’s physician, an EpiPen/inhaler/AED must be provided and carried by the student. Over the counter medications are to be sent in the original container and labeled with student’s name.

• On overnight travel, students will be assigned a nightly curfew. Students are expected to be in their own rooms with the lights out at this time and their doors locked. Bed checks will be made. Students may not leave their hotel room for any reason once bed checks are made.

• Students are prohibited from having members of the opposite sex or their boyfriend, girlfriend, or romantic interest in their rooms at all times.

• Students are responsible for any damage or misappropriation of hotel property. Should any damage or property loss occur, the student will be held liable for restitution.

• Students are responsible for any damage or misappropriation of transportation property. Should any damage or property loss occur, the students will be held liable for restitution.

• Students must be on time for all scheduled events and activities. Students cannot deviate from the travel itinerary.

• Students are responsible for the contents of their travel luggage and should not bring any personal property of value.

• The school, vendors, travel provider, lodging, etc. are not liable for the loss, damage, theft or misplacement of students’ personal property.

• While cell phones are allowed for the duration of the travel, the respective Dean of Students, travel leader, and chaperones reserve the right to remove them if necessary.

• Students are to remain at all times with their assigned travel leader and group.

TRAVEL GRANTS Travel experiences will offer need-based financial aid for existing pre-qualified CLARITY applicants. It will be the decision of the committee of travel leaders to divide the grant(s) as they see fit. It should be noted that travel leaders may not fundraise for their programs as this violates the School’s Acceptable Use Policy. Middle School students may benefit from one travel assisted experience and Upper School students may benefit from two during their time at Palmer Trinity. This includes, but not limited to: conferences, workshops, and competitions. Preference will be given to those students who have not been provided with a travel grant prior. Children of faculty and staff (tuition remission) may be eligible for travel grants if they submit tax returns from the previous year and complete the CLARITY financial forms to the director of financial aid as do students who are awarded financial aid at the School. The director of financial aid will notify the travel leader of the family’s ability to pay for the experience after all forms have been received.

After a student has gone through the approval process and if they are selected to travel, they will be notified of their grant by the travel leader.

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VISITORS, DINING AREAS AND LOCKERS STUDENT VISITORS In order to sustain an academic environment free of distractions, students may not invite friends or relatives to campus during school hours. Special circumstances must be brought to the respective Division Head or Dean beforehand.

DINING AREAS All students will be required to eat lunch on campus. Students are responsible for leaving the tables in good order. Students are responsible for clean up after they eat lunch. Plates and cutlery are to be returned to the appropriate collection point. Students are prohibited from ordering food from off-campus vendors unless approval is granted by the respective Division Head or Dean.

LOCKERS Students are responsible for their own belongings. Students should not leave their personal items unattended. Each student may be assigned a locker to secure personal belongings. It is the student’s responsibility to see that his/her locker is kept locked and in order at all times and that the combination is not shared with any other student. Palmer Trinity School will not assume responsibility for stolen or misplaced items. Students are requested not to bring expensive personal items to school.

Locks are the property of Palmer Trinity School and are issued to the students through the Upper and Middle School offices. A lost lock may result in a charge to the student and the issuance of another lock.

Locks must be turned in at the end of the year. Students may not change their school lockers or locks without permission of the respective Division Head or Dean. Students may not share a locker with another student.

Palmer Trinity School reserves the right to search student lockers for any reason at any time without notice.

DRESS CODE Palmer Trinity School uniform is available at Lands’ End. Pants and shorts may also be purchased from other vendors in the same colors and styles carried by Lands’ End. Lands’ End www.landsend.com PTS School Code: 900167701 Phone: (800) 469-2222

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Violations of the dress code will result in disciplinary action.

Uniform bottoms are available through Lands’ End. *Pants and shorts may also be purchased from other vendors in the same colors and styles carried by Lands’ End.Uniform bottoms must be of appropriate size/ length and may not be ripped, torn or written on.

Pants*– Navy, Khaki or Stone. Pants must be worn at the waist and be ankle length or longer. Pants may not be shortened by rolling.

Shorts*– Navy, Khaki or Stone. Must be fingertip length or longer. Shorts may not be shortened by rolling.

Below the Knee Skirts– Navy, Khaki, or Plaid skirts are available exclusively from Lands’ End. Length must be below the knee.

UNIFORM SHIRTS All uniform shirts must be purchased through Lands’ End with the Palmer Trinity School logo. Uniform shirts must be of appropriate size/length and may not be ripped, torn or written on.

Polo – White, Navy, or Gold polo style shirt with official Palmer Trinity School logo on the left chest area.

Polos may not be altered.

Oxford Dress Shirt (Unisex and Feminine Cut Offered) – A long-sleeved, light blue cloth dress shirt with the official Palmer Trinity School logo. Dress shirts may not be altered and must be tucked in and buttoned all day.

Peter Pan Blouse (Feminine Cut) – A short sleeve, light blue cloth blouse with the official Palmer Trinity School Logo. Available exclusively from Lands’ End. Dress shirts may not be altered and must be tucked in and buttoned all day.

SWEATERS AND SWEATSHIRTS All sweaters and sweatshirts must be worn over a uniform shirt, with the shirt collar clearly visible. These items are available for purchase at Lands’ End and the Falcon Spirit Store. Additionally, all sweaters and sweatshirts must display the Palmer Trinity School branding.

Sweaters – Uniform sweaters with the Palmer Trinity School logo: a V-neck long-sleeved pullover, a sweater vest, a quarter-zip sweater and a cardigan. Sweaters are exclusively available from Lands’ End. Sweatshirts – Students may wear any PTS branded sweatshirt. Sweatshirts are not permitted on Dress Uniform days.

Not Permitted – Plain sweaters and sweatshirts without a logo, as well as those featuring logos other than Palmer Trinity School.

JACKETS AND COATS White, Navy, Blue, Gray, and Black jackets and coats are permitted. Only Palmer Trinity School-branded jackets and coats are permitted.

COLD WEATHER WEAR In the event of a severe cold front, the school will communicate any temporary dress code exceptions to ensure all students remain comfortable while maintaining a neat and professional appearance.

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TIGHTS Tights or hoses may be worn under the uniform bottoms, but must be solid and in natural skin tone or navy.

SHOES Loafers, flats or sneakers that cover the entire foot. Mid-calf boots with flat heels are allowed during cold weather days. Rain boots are allowed on days when excessive rain is expected. Clean sneakers or dress shoes must be worn on Dress Uniform days.

Not permitted – Crocs, shoes without sides, sandals, flip-flops, open-toed or backless shoes.

DRESS UNIFORM Dress Uniforms will be worn on specified Thursdays and for special functions. The shirt and tie must be purchased through Land’s End and must display the Palmer Trinity School logo. *Pants may also be purchased from other vendors in the same colors and styles carried by Lands’ End. • Shirts Oxford Dress Shirt (Unisex and Feminine Cut Offered) – A long-sleeved, light blue cloth dress shirt with the official Palmer Trinity School logo. Dress shirts may not be altered and must be tucked in and buttoned all day.

Peter Pan Blouse (Feminine Cut) – A short sleeve, light blue cloth blouse with the official Palmer Trinity School Logo.

• Bottoms Pants* – Navy, Khaki or Stone pants. Pants must be worn at the waist and be ankle length or longer. Pants may not be shortened by rolling.

• Below the Knee Skirts – Khaki, Navy, or Plaid. Skirts are available exclusively from Lands’ End. Length must be below the knee.

• Tie— A plaid tie and a feminine navy cross tie are available through Land’s End. A blue and gold tie with the PTS crest is available at the Falcon Spirit Store. Wearing the tie throughout the day is mandatory.

• Belt – A brown, navy, khaki, or black belt must be worn if bottoms have belt loops.

• Dress Shoes – Dress shoes or clean sneakers must be worn.

Sweater (Optional) – Students have the choice of wearing uniform sweaters with the Palmer Trinity School logo: a V-neck long-sleeved pullover, a sweater vest, a quarter-zip sweater and a cardigan.

• Not permitted – Sweatshirts are not permitted on Dress Uniform days.

GYM UNIFORM All gym uniforms must be purchased through Lands’ End with the Palmer Trinity School logo. Gym shorts, gym shirts, socks and standard gym shoes with laces and good arch support must be worn for P.E. During cold weather, Palmer Trinity School sweatshirts may be worn during P.E. GROOMING AND JEWELRY • Jewelry – The wearing of jewelry should be conservative and minimal. Excessive use of jewelry is not appropriate for school. With the exception of the ears, no visible body piercing is permitted.

• Tattoos – Tattoos should not be visible.

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• Hair – Hair must be neatly styled and groomed. Unnatural hair color is not permitted. Longer hair should be combed away from the face or worn in a ponytail. Male students are required to have a cleanshaven face.

DRESS CODE EXCEPTIONS Spirit Day – A Palmer Trinity School spirit shirt or PTS team t-shirt or jersey, accompanied by the approved school uniform bottoms. No bare midriffs, no bare shoulders and no ripped or torn clothing.

Specialty Polos – Polos for clubs and activities must be approved by the Administration.

Travel Attire – Uniforms may not be required, but students are expected to dress within the spirit of the School Dress Code.

SAFETY Jeffrey McDaniel, Director of Facilities and Security x343 Natalia Zurcher, Middle School Dean of Students x258 Brook De Melo Gomes, Upper School Dean of Students x124 Lindsy Hanono, Associate Dean of Students x110 North Guard Gate: (305) 969-4268 South Guard Gate: (305) 969-4251 Students are not permitted in areas without direct supervision.

SAFETY DRILLS The school conducts periodic fire and lockdown drills. Guidelines and procedures are posted in classrooms and offices.

EMERGENCY CLOSINGS In the event of a county or state emergency which requires schools in our area to be closed, we will follow Miami-Dade county or state recommendations. Parents should listen to local radio and/or television for notification. Information will be posted to the website (www.palmertrinity.org) and by text message alert.

CHILD SAFETY FROM SEXUAL OFFENDERS AND PREDATORS According to the National Center for Missing and Exploited Children (NCMEC), sexual perpetrators are commonly people the parents/guardians or children know, and these people may be in a position of trust or responsibility to a child and family.

Because of our concern for student safety, all employees, and those parents who volunteer for School activities with unsupervised access to our students, are screened through the School’s criminal background process. Although the School performs such screenings, the School cannot attest to the background of the various parents whom their child may associate with away from School.

To keep their children safer, parents should talk openly to their children about safety issues. Parents should know their children’s friends and be clear with their children about the places and homes that their children visit. Children should be taught that they have the right to say no to any unwelcome, uncomfortable, or confusing touching or actions by others and to get out of those situations as quickly as possible. { 72 }

Parents should regularly visit the public registry to check out individuals for prior criminal records and sex offenses. Information concerning registered sex offenders and predators in Florida may be obtained by visiting http://www.fdle.state.fl.us, the Florida Department of Law Enforcement Sexual Offenders database. Information may also be obtained by contacting the FDLE’s toll free telephone number: 1-888-FL-PREDATOR (1-888-357-7332). To view a map of registered sex offenders living within a five mile radius of any given address, parents should visit http://www.familywatchdog.us. To learn about additional child safety tips and links to child and internet safety sites and searches, parents should visit the Florida Attorney General website at http://myfloridalegal.com.

STUDENT/ADULT INTERACTION AND COMMUNICATION Our students and adults (teachers, administrators, staff members, parents, and visitors) are expected to interact with each other in a professional and respectful manner based on mutual respect and trust with an understanding of appropriate boundaries between adults and students. Although our adults can and should be friendly with the students, becoming too friendly with each other sometimes results in confusion and anxiety.

If a student or the student’s parents become aware of any adult’s communications or actions toward one or more students that seems unusual, overly friendly, or otherwise inappropriate, such information should immediately be reported to the guidance counselors or Division Head.

Further, students and their parents should promptly notify the Administration if they believe an employee has engaged in any of the following prohibited behaviors or similar activities (regardless of the age of the student): • Initiating or continuing communications with students for a non-school matter, including oral or written communications; telephone calls; electronic communications (emails, texts); social media communications, etc.

• Touching students or their clothing in non-professional ways or inappropriate places, or touching a student with aggression or in frustration; • Making comments that are too personal (about a student’s clothing, hair, personal habits, etc.); • Giving gifts to a student or exchanging cards and letters; • Inviting a student into their home; • Taking students off school property other than for approved field trips and school activities; • Flirting or asking a student on a date; • Excessive attention shown toward a particular student or students or calling or referring to students by pet names or inappropriate nicknames; • Visiting students to “hang out” in their hotel rooms when on school travel sporting events; • Visiting a student in their home or another location; • Socializing or spending time with students (including but not limited to activities such as going out for meals, movies, shopping, traveling and recreational activities) outside of class or schoolsponsored events; • Asking students to sit on a teacher’s lap; • Telling secrets or telling the student not to tell something that’s a secret;

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• Swearing, making inappropriate sexual, racial/or ethnic comments; • Inviting students to visit the employee’s social networking profile or become a “friend” or “follower” on a social network; • Telling off-color or other inappropriate jokes or stories, or showing pornography to students; • Providing students with alcohol or other mind-altering substances; or • Vaping, smoking, or drinking with students.

STUDENT SUPPORT SERVICES SERVICES FOR STUDENTS WITH DISABILITIES We understand that there may be circumstances when a parent may request that the School provide an adjustment or accommodation for a student’s medical needs or physical, mental, or learning disability. As the range of requests have grown over the years, the School believes that it is appropriate at this time to outline the School’s policy and general guidelines for addressing such requests.

General Policy: In general, it is our School’s policy to provide accommodations or adjustments for a student’s minor needs in circumstances in which the administration determines that doing so is within the reasonable ability of the School and/or its staff and will not result in a significant disruption to the teacher’s ability to instruct other students, to classroom or school order and discipline, will not require a threat of harm to the safety of other students or employees, will not require a fundamental change to our educational environment or mission, and will not impose responsibilities on school employees for which they are not trained. We also ask parents to realize that, given the size of our school and our available resources, we may not be able to provide required accommodations. To the extent we agree to provide accommodations, we may require a sharing of responsibility for the accommodations.

PROCEDURE, REQUESTS AND DOCUMENTATION Physical Accommodations: For any type of physical accommodation (including administration of medication at School), the parent must contact the School nurse of the need. The School nurse will then advise the parent of the type of medical documentation needed, which generally will state the student’s diagnosis, how the condition limits the student, the recommended accommodations, and the length of time that the accommodation(s) will be needed.

Patricia Lema, School Nurse x248 LEARNING ACCOMMODATIONS Gaby Delfino Silva, Upper School Learning Specialist x115 Emily Keunen, Learning Resource Specialist x152 A student with a DSM diagnosis made by a licensed professional may be entitled to accommodations.

Most tests can be completed within the one-hour class time, allowing an additional 50% time. If additional time is required, students approved for such accommodations are responsible for making mutually agreeable arrangements with their teachers. The accommodation must not interfere with the student’s work in other classes and students may not miss any part of another class to complete an extended time test. Extended testing time, as with all testing, is subject to adherence to the Honor Code for Palmer Trinity School. { 74 }

To be considered for learning accommodations, the parent must bring a copy of a recent (within 3 years) educational evaluation from the psychologist to the Learning Specialist. Accommodations are based on a recent, signed psychoeducational evaluation or on a medical diagnosis, IEP and/or 504 Plan. Learning Specialist will verify that the documentation meets basic guidelines and will notify teachers that the student qualifies for accommodations. A Psycho-educational evaluation alone does not automatically result in accommodations. The following are also taken into consideration when establishing the need for school-based accommodations. 1.) Demonstrated need in one or more classes for 9-12 weeks; 2.) Grades are significantly affected; 3.) Evidence that other interventions have been tried. The Learning Specialist will collect and evaluate data to substantiate the need for accommodations through records review, teacher and advisor interviews, questionnaires, and surveys, and classroom observation. In order for a student to be afforded extended testing time on Midterms, documentation must be submitted before November 15. In order for a student to have extended testing time on Finals, documentation must be submitted before May 1. Palmer Trinity School makes every reasonable effort to provide the best possible learning environment for all of its students. In order to maintain a strong college preparatory curriculum, however, not all suggested accommodations can be made. Below is a list of the example accommodations that may be afforded at Palmer Trinity.

• Extended time on tests.

• Preferential classrooms seating. Arranging seating away from distractions (other students, the door, window, etc.).

• Distributing tests one page at a time so that the student is not overwhelmed.

• Breaking a test into two parts – class time for first part; after school for the second part.

• Testing in small group or quiet room.

Please discuss concerns with the appropriate Learning Specialist.

If a student is eligible to receive educational accommodations at Palmer Trinity School, an Academic Support Plan (ASP) will be developed. A copy of the ASP will be shared with the parent. A copy of the ASP will be shared with the teachers having a direct educational interest in the student. The actual report of psychoeducational evaluation will remain in a separate confidential file in the office of the Learning Specialist.

Procedures for approval for accommodations on standardized tests.

COLLEGE BOARD • Students are approved for accommodations at school for four school months (in most circumstances).

• Parent consent form is on file with the Learning Specialist.

• The Learning Specialist submits requests directly to the College Board and attests to the fact that the student has needed and used the same accommodations for school tests and exams that are requested for standardized tests. The College Board requires supporting documentation including an evaluation report and the Academic Support Plan.

• More information on eligibility: https://accommodations.collegeboard.org/eligibility • More information on requesting accommodations: https://accommodations.collegeboard.org/requestaccommodations/requesting-accommodations

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ACT – General information: https://www.act.org/content/dam/act/unsecured/documents/ Accommodations-Infographic-Student.pdf • Student registers for ACT and indicates the need for accommodations.

• Requested accommodations must be the same as those provided for school tests. See examples here: http://www.act.org/content/dam/act/unsecured/documents/Accommodations-National-Special.pdf • Student receives an email from ACT with instructions to forward registration information to the school official (Learning Specialist) • Forward a signed “Consent to Release Information” to Learning Specialist • The school official (Learning Specialist) submits the request with supporting documentation (examples are 504 Plan, IEP and/or official accommodations plan) and attests to the fact that the requested accommodations are afforded for school tests and exams.

• ACT informs Learning Specialist of approval or denial of request • Learning Specialist forwards Decision Notification to the student.

• More detailed information: https://www.act.org/content/dam/act/unsecured/documents/ QuickStartGuideforRequestingAccomsSupports.pdf Release for Communications with Physician: Sometimes, the documentation received from the physician may raise questions or be unclear as to the recommendations. For that reason, the parent(s) must sign a Release of Information form, permitting the School to contact the medical professional, when necessary. In addition, if there is any cost associated with the physician’s cooperation (i.e. to answer a set of questions submitted, etc.), the parent must agree to bear the costs of such process.

Assessment of Request: Once the School has received the parent’s request and medical documentation, appropriate persons within the administration will meet with the parent to clarify information and to discuss whether the School will be able to implement the accommodation requested. In some cases, the parent may be asked to provide (at the parent’s cost) any special equipment needed, training for the school’s staff, or other associated matters. In addition, the School may advise the parent that the School will allow a particular accommodation, but the full responsibility for doing so will rest with the parent.

Limitations on Requests: Please understand that the School is not a medical facility and does not have the personnel, training, or equipment to handle certain types of medical procedures best left to the student, parent, or physician. Examples of accommodations made for students include appropriate classroom locations, extended time on tests, use of computers, and/or dispensing with medication through the Clinic.

HEALTH CLINIC Patricia Lema, Nurse x248 ACCIDENTS Any accident/injury in a School building, on the School property, at athletic practices, or at any athletic event sponsored by the School must be reported to the person in charge immediately. Students should not assume that someone in authority knows there was an accident or injury.

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ANIMAL POLICY Due to concerns about the health, safety, and welfare of people in the School community, no animals are allowed on School property or at School-related events.

HEALTH FORMS All Health Forms are required to be completed online using the Magnus Health Portal by July 15. State law requires all students have a current Florida Certificate of Immunization form or an immunization waiver signed by a physician on file to attend school. Students will not be able to participate in school sports until all health forms and FHSAA forms are complete, up-to-date, and uploaded to the Magnus Health Portal. All students are required to have a yearly physical examination. Students whose physical’s are expired and not completed by the first day of school will be sent home until a new physical is turned in. If the student’s health status changes, it is the responsibility of the parent to communicate all changes with the School nurse and update the information on Magnus Health Portal.

HEALTH CARE AND IMMUNIZATIONS Prior to the beginning of School, a physical examination must be completed or transferred for each student entering the School. In addition, immunization or a certificate of waiver is required for all students. Immunizations must be kept current, and an original (no photocopies) Certificate of Immunization, signed by a physician, or an immunization waiver, valid and provided in accordance with Florida law, must be kept on file in the School office. Students may not attend School without an appropriate immunization record (this includes, without limitation, a current immunization record, in accordance with state requirements, at all times) or valid waiver.

CLINIC The clinic is located in room 114. Students who feel ill or are injured will be seen by the School Nurse.

Students not feeling well may rest for one period in the clinic, but after that time they must either return to class or go home. Time spent in the clinic is counted as an absence from the class. Students who return to School after an extended illness or surgery or who may not participate in sports or gym classes following an extended illness or surgery require a physician’s statement confirming the student’s ability to return to School and any necessary limitations or restrictions. Parents are responsible for informing the School nurse of any changes in their child’s medications, health status, behavior, family dynamics or other factors that may affect their child’s well-being during the school day. In addition, parents must immediately contact the School Nurse or School Counselor about behavior, comments, or other concerns that potentially evidence that their child could harm himself or any other individual.

STUDENT ILLNESS AND COMMUNICABLE DISEASES The School has a responsibility to provide a safe and healthy environment for employees, parents, students, and visitors. In the case of global or local threats of a communicable disease, the School will take all reasonable measures that may be necessary to protect the safety and health of members of the School community. These may include implementing infection control guidelines designed to stop or slow the spread of infectious diseases. The School will apply guidance from the Center for Disease Control (CDC) and its affiliate, NIOSH, state and local health departments, and World Health Organization (WHO), and other agencies and resources as appropriate. Each communicable disease is unique. The School’s response depends on public health guidance for the specific communicable disease, the nature and stage

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of the disease, whether mitigation methods are or can be used, and public health guidance on the risk and exposure. Response may include, without limitation, a determination that no risk exists or that no action is required, immunization programs may be put into place, mandatory health screening may be implemented, mitigation steps may be needed such as a student refraining from some activities, utilizing bandages or other barriers, enhanced housekeeping, cancellation of field trips, a medical exam and release, and being sent home from school. Depending on the event, the School may require parents to disclose upcoming travel plans and to self-quarantine their child upon return. School closure may be necessary or the School may need to modify its curriculum, schedules, length of the school year, and/or means of learning and teaching methods. During certain communicable disease events, threat levels may change rapidly and the School may need to modify various measures as additional information becomes available.

Examples of communicable diseases include seasonal influenza; tuberculosis; measles; chicken pox; mumps, scarlet fever, hepatitis A, C, and D; meningitis; antibiotic-resistant staph; Severe Acute Respiratory Syndrome (SARS); H1N1 Flu; Swine Flu; Avian Flu; Ebola; and novel coronavirus – COVID-19. Lice, ringworm, pinworms, impetigo, pink eye, strep infection, hand, foot and mouth disease, mononucleosis, and other similar childhood illnesses are covered by this policy. We recognize that some diseases may not be infectious under certain circumstances.

We rely on our parents as the first step in preventing infection in the school environment. We count on them to use good judgment in protecting our school community. A sick child should not be in school but should remain at home in an environment where proper care may be given. The School nurse is available to students daily. If a student is not feeling well, he/she should inform the classroom teacher and ask to be excused to go to the nurse’s office. If a student asks to go home, the student will be released only with permission from the parent/guardian or from the person designated on the student’s emergency card. A student who presents at school with symptoms of an illness and/or is unable to participate in the day’s activities will be removed from the classroom and the parents, or an emergency contact if the parents cannot be reached, will be contacted. Students must be picked up within the hour of the School’s request that the child be sent home due to illness. The student should be signed out by the clinic. To prevent the spread of infection through direct contamination (coughing, sneezing, talking, sharing articles, etc.) students must be asymptomatic without the aid of medications before returning to School. In other words, students must have no fever, vomiting, etc. for 24 hours prior to their return to School.

Parents/students who know or have a reasonable basis for believing that a student has a communicable disease that may pose a threat to other students, parents, school employees, visitors, or the public should immediately contact their health provider. Parents/students have a “reasonable basis” for believing that a student has a communicable disease when they show or feel signs or illness, such as coughing, sneezing, fever, joint aches, have an overall ill feeling, or when they know that they have been exposed to someone with a known communicable disease or suspected communicable disease. For the health and safety of the School community, parents should report to their Division Head if their child has a confirmed communicable disease that poses a risk to others in the School community. The Florida Department of Health shall be notified when a student is sent home because of a communicable disease. In case of student absence due to the reportable communicable disease, a release card from the Department of Health or a letter from the family physician indicating that the Department of Health regulations have been fulfilled must be presented when the student returns to school (indicating that the student is no longer infectious).

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The School will generally not identify an infected student to School employees or other students or their parents, although public health guidance will guide the School’s communications. It may be necessary to alert others in the community who were in certain areas or at certain times that exposure could have occurred. The School will disclose sensitive medical information of students no further than is necessary to ensure the health and safety of our employees, students, parents, and visitors in a manner consistent with applicable law. The School will comply with all federal and state laws in regard to confidentiality and privacy requirements.

MEDICATIONS All medication (prescription and over the counter) must be locked up in the clinic. No student may selfmedicate. (Students with asthma may have their inhaler in their possession. The nurse must have a signed parental authorization form on file in the clinic, stating the name of the inhaler and instruction for use.)

Students with allergies that have EpiPens prescribed may have them in their possession, but must have a second EpiPen kept in the clinic.

Parents or guardians must complete a Palmer Trinity medication authorization form outlining their child’s medications, dosage, strength, and time to be taken. All medications must be in their original container with the student’s name clearly labeled. Any new medications brought on campus must be registered with the nurse and locked in the clinic.

Medications may not be shared with other students.

It is a state law that the Medication Authorization Form be signed by a physician’s for both over-thecounter and prescription medication.

No over-the-counter medication will be administered if the form is not signed by the student’s physician (state law does not permit verbal consent for medication administration). If the child should require any over-the-counter medication a parent must bring it in and administer it themselves or may need to pick up the student from school if the form is not signed by a physician.

It is the responsibility of the parent to notify the School nurse of any health changes of their child.

HEALTH INFORMATION SHARING Parents and student agree, as a condition of continued enrollment, to consent to the release of any of the student’s health related information, including information relating to drug treatment, testing, medical and mental health records, to employees or agents of the School, as determined by the Head of School or his or her designee, to meet the medical or safety needs of the student and the community or the legal responsibilities of the School.

The School will maintain appropriate administrative, technical, and physical safeguards to protect the security of all health-related information within its care or custody. While it is the obligation of the School to safeguard student medical information, we must also balance matters of privacy and confidentiality with safeguarding the interests and wellbeing of our students and our community. Thus, parents/ guardians and students consent to allow employees and agents of the School, who have a need to know, to receive and/or share medical and/or psychological information necessary to serve the best interests of the student and/or community. In the event of a disclosure required by law, every effort will be made to notify the student and/or parents/guardians in advance.

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COUNSELING SERVICES Adriana R. Muñoz, Ph.D. School Counselor x257 Susana Cetta, LMHC School Counselor x243 Palmer Trinity School has school counselors on staff who participate in and help coordinate student support services. Counseling services include individual counseling, small groups, and peer counseling.

Programs, activities and workshops are provided to assist students in their social and emotional development. The school counselors act as a liaison with teachers/staff, parents and administrators when appropriate. When a possible learning problem is identified, a referral is made to the Learning Resource Specialist. Referrals are also made when an emotional/psychological problem requires the outside assistance of a clinical psychologist, psychiatrist or counselor. Students and parents should be aware that our School’s philosophy is that conversations with the School Counselor will not always be treated as confidential. The School Counselor will remind the student of the non-confidential nature of the communication and, in appropriate circumstances, will encourage the student to communicate with the student’s parents or other adults regarding the circumstances disclosed. The School Counselor may also directly inform the parent and/or administration of sensitive communications to find ways to help the student and/or family. If the student is determined to be in an at-risk state, the student will be sent home and must be evaluated by a Florida licensed mental health professional to determine that the student can safely return to the school community. In addition, the School Counselor may be required to report such communications to law enforcement or child abuse authorities when the nature of the communication reveals the immediate or imminent risk of harm to the student or others, or a violation of the child abuse laws.

LEARNING RESOURCES Gaby Delfino Silva, Upper School Learning Resource Specialist x115 Emily Keunen, Learning Resource Specialist x152 The Learning Resource Specialists provide support for students with diverse learning needs through consultation and collaboration with their parents and teachers. Through consultation with teachers, parents, and students, the Learning Specialists assist in identifying students with learning differences.

The Learning Specialists provide support and recommendations to faculty, parents, and students for interventions and strategies to address those differences, and makes referrals to parents as necessary for comprehensive evaluation. The Learning Resource Specialists coordinate extended time testing accommodations and other special learning needs of students. Refer to Testing Accommodations for guidelines related to applying and using extended time testing.

ADVISORY SYSTEM Cristie Vassilaros, Advisory Coordinator x283 Palmer Trinity School advisors work to ensure that the “whole student” philosophy of the School is implemented. An advisor will guide and mentor students and act as liaison between the School and parents. The role of the advisor is to act as a link between students, teachers, and family. Advisory meets in the morning and Flex. During advisory, the advisor takes attendance, discusses important announcements, checks for proper dress code, leads a group lesson, provides individual guidance or directs class meetings and activities. They meet with parents to discuss student progress in a prearranged formal student/parent/advisor conference when necessary. In addition, the advisor is available for informal conferences with teachers or parents upon request. { 80 }

MOSAIC PROGRAM Aldo Regalado, Culture and Belonging Mosaic is integrated into the Advisory program in grades 6 through 12. The goal of Mosaic is to promote the holistic safety of each individual in our educational community through a series of age-appropriate lesson plans. The discussions and reflections upon these topics aim to promote a deeper understanding of the multiple dimensions of human diversity and so foster a culture of respect, empathy, and inclusivity in our school community, and with the aim of launching global citizens.

Palmer Trinity School is committed to maintaining an inclusive educational environment where every member is treated with dignity and respect.

CHILD ABUSE AND COOPERATION WITH GOVERNMENTAL AUTHORITIES The school is required to report suspected child abuse, neglect, and abandonment and will cooperate with governmental authorities in connection with their investigations.

STUDENT ACTIVITIES, CLUBS AND SERVICE LIVING Alexandra Cartaya, Director of Student Activities x282 Student life at Palmer Trinity School is founded upon the values and principles of our founding schools, which had rich traditions of participation and service as character building institutions. We educate our students to lead lives of honor and social responsibility and encourage them to become actively involved in the School and enhance the overall student experience. Opportunities for participation in Middle and Upper School Clubs, as well as community service projects, both on and off campus are readily available.

SERVICE LIVING/COMMUNITY SERVICE Service is one of the Guiding Principles of Palmer Trinity School. We encourage vision, initiative, and leadership in serving each other, local non-profit organizations, and the global world. According to the National Survey of Student Engagement, academic success has been directly linked to active student involvement. The sense of belonging fosters loyalty and pride in the School.

There are a wide variety of opportunities available at Palmer Trinity to engage, enrich and deepen our students’ experiences and programs that support their social, spiritual, ethical, and personal growth and development.

In order to support our students in their opportunities to serve, and to ensure we are not duplicating our efforts, the School has instituted an Acceptable Use Policy (AUP) for all students that will include but will not be limited to: submitting an application for a community service project or fundraiser, and honoring the School’s policy on branding. No student, faculty member, patron, parent or guardian may solicit funds in the School’s name in person, via email, online or in writing, unless such solicitation has been authorized in advance by the AUP committee.

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JOIN A SERVICE OR INTEREST CLUB During the first month of school, the SGA (Student Government Association) will host a Falcon Fest in the Private Dining Room. All approved clubs and organizations will be asked to put together a display board with important information about their clubs/organizations and the goals and purpose of the club/organizations.

Students are then invited to browse the offerings, talk to the club advisors, and sign up to serve.

NEW CLUBS AND ORGANIZATIONS Students interested in forming a club or organization, must contact Ms. Cartaya and fill out the required application online. Upon receiving approval, the student/s need/s to identify a faculty advisor willing to sponsor this club or organization.

CLUBS AND ORGANIZATION REQUIREMENTS Clubs should plan to meet at a minimum of once monthly and will have a written, meaningful and measurable goal/s to complete for the school year. An evaluation form will be completed at the end of the school year.

ACTIVITIES CALENDAR All approved activities will be posted on the School’s Master Calendar located on the website www.palmertrinity.org.

HONOR SOCIETIES Chinese National Honor Society

Sociedad Honoraria Hispánica

Mu Alpha Theta

Société Honoraire de Français

National Art Honor Society

Science National Honor Society

National Junior Honor Society

Thespians

National Honor Society

Tri-M Music Honor Society

Criteria for eligibility for application to PTS Honor Societies can be found on the PTS website.

LIBR ARY Eric Ballesteros, Librarian x206 GENERAL INFORMATION The Palmer Trinity School Library is the information center of the School. It houses an extensive collection of books, periodicals, videos, and electronic resources. The primary objective of the Library is to support and enhance the School curriculum, encourage a love of reading, and to give students the opportunity to find information.

ACCESS The Library is open from 7:30 a.m. to 6:00 p.m. The librarian is available to assist students during this time. The library is a place for students and faculty to do academic research and quietly study.

During the school day, small groups require a signed pass from a teacher stating their assignment. This will assist the librarian in helping the students and in monitoring the use of the library during the school day. The library may not be used for unsupervised study halls. { 82 }

Appropriate behavior is expected at all times. Socializing, eating and drinking, and any other forms of disruptive behavior are not permitted. The use of cell phones, use of headphones (unless approved by a faculty member) playing of computer games, and watching non-school related videos or listening to music is strictly prohibited during the school day.

Silence is to be observed in the main library room, however, in the group study area students are permitted to study quietly in pairs in order to keep the noise level conducive to studying.

During the lunch periods, the library is open for those who wish to work independently on homework or read quietly.

The second floor Reading Room is available to Upper School Juniors and Seniors throughout the day to work independently and enjoy quiet study. It is a privileged space and all library rules will be enforced.

CIRCULATION Books must be checked out by the librarian or library assistant and all books should be returned by placing them in the Book Return. Students may have a maximum of three books checked out at any time for a period of up to two weeks. Books may circulate on a long-term loan to faculty.

Reference books, periodicals, videos, and reserve books may be checked out overnight, with the permission of the librarian. All overnight materials are due before the first period of the next day.

Overdue notices will be sent out at the end of each semester. Although there are no fines for overdue books, students will be billed by the Finance Office if they fail to return the book after appropriate notice.

The student who checked out the book will pay for the lost book. Payment will be based on the cost of the replacement and the minimum fee is $25 per book. A student’s final grades will be withheld until overdue books are returned or the library bill is cleared.

ONLINE LIBRARY RESOURCES The Library provides access to a large array of electronic resources for research. Students and faculty are regularly trained in the use of these resources, but all are encouraged to ask the librarian for in-depth training or research assistance. These electronic resources are available 24/7 from either on or off campus.

When using them from off campus, usernames and passwords are required. This information is found on the Palmer Trinity website.

LIBRARY AND RESEARCH SKILLS PROGRAM Library research and information literacy skills are taught through the joint efforts of the librarian and faculty members of the various disciplines in all grades. Students are encouraged to work individually with the librarian on research projects or other library-related assignments. Check with the librarian for scheduling an appointment.

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ATHLETICS Dave Lanham, Director of Athletic Programs x211 Matt Levin, Middle School Director of Athletic Programs x255 Palmer Trinity School is a member of the Florida High School Athletics Association. We believe in education through sport. Student involvement in athletics is an integral part of the PTS educational experience.

1. All PTS athletic programs should facilitate the ongoing physical conditioning process for each student-athlete and enhance his/her level of physical fitness and well being.

2. Each student in grades 6 through 12 will be provided with the opportunity to try out for a team in an area of his/her own choosing and at a level of play and difficulty that is commensurate with his/ her ability, interests, or grade level. Students benefit from the leadership and guidance of dedicated, respectful, and knowledgeable coaches who place emphasis on commitment, skills improvement, teamwork, sportsmanship, and achievement. Sportsmanship, not gamesmanship, is our competitive model.

3. We respect the game and its rules.

4. The fundamental purpose of PTS Athletics is to engender in each student-athlete a life-long appreciation of physical activity, and to make his/her athletic experience rewarding and educational.

5. According to the FHSAA rules, students must maintain a G.P.A. of 2.0 to participate in athletics.

EXPECTATIONS The size of each JV or Middle School team will be reasonable enough to allow each player to improve his/ her skills throughout the season through participation in practice sessions and games.

Although PTS strives to involve as many students as possible, not everyone who tries out for a sport is guaranteed a spot on the roster.

The size of each varsity team will vary depending on the sport. A player who earns a place on a varsity team should be proud of this accomplishment. However, in choosing to accept an earned position on a varsity team, a player should know that there are no guarantees governing his/her playing time in interscholastic contests.

The school normally competes in the following sports: Fall:

Winter:

Spring:

Cheerleading – B/G

Basketball – B/G

Baseball

Cross Country – B/G

Cheerleading – B/G

Lacrosse – B/G

Football

Soccer – B/G

Softball

Golf – B/G

Track – B/G

Volleyball – G

Tennis – B/G

(B-Boys, G-Girls)

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Palmer Trinity School encourages all students to become involved in athletics. This means that any student who chooses to participate in athletic competition will be given the opportunity to try out for an athletic squad at the appropriate level. In most sports, there are three levels of competition: varsity, junior varsity, and middle school.

Depending on their ability and the needs of the teams, students in the upper school who wish to participate in athletic competition will compete for positions at the varsity and junior varsity level.

There is NO guarantee that any student in any grade (including seniors) will be selected for a spot at the varsity level.

Please note the following: Playing time on a team is determined by the coach on the basis of criteria he/she establishes at the beginning of the season. There is no guaranteed playing time at any level.

A student may be dismissed from a team for reasons such as poor sportsmanship, violating team or athletic department policies, academic deficiencies, or disciplinary problems.

Students may not join a team after the tenth (10th) day of official practice for that particular sport without the consent of the respective Director of Athletics and the Head Coach of the sport and team in question.

A student who withdraws or is dismissed from an athletic team cannot rejoin that team or another team in the same season without the consent of the respective Director of Athletics.

ATHLETIC DEPARTMENT PROCEDURES Palmer Trinity prides itself in having a competitive and successful athletic program which involves nearly two-thirds of the student body. The emphasis of the athletic program is on learning skills, commitment, desire, effort, and sportsmanship.

It is imperative that coaches, players, students, and parents of Palmer Trinity School display the type of sportsmanship which will be remembered and valued long after contests are over. It is also important to note that, according to FHSAA regulations; a team (school) may be penalized or fined due to the unsportsmanlike conduct of fans. Our philosophy allows our athletic program to be kept in proper perspective in relation to the total school environment.

The real strength of Palmer Trinity’s athletic teams comes from believing that “giving one’s best effort” is the foundation for success, not only in athletics, but in all things.

1. Palmer Trinity School rules and regulations are in effect for all athletes while they represent the School as members of its athletic teams.

2. All athletes are required to register through Arbiter Registration, have a parental consent form, physical exam, birth certificate, EL2 and an EL3 on file prior to participation in a sport.

3. Palmer Trinity School will adhere to all FHSAA guidelines regarding athletic eligibility.

4. Students will be responsible for all issued equipment and uniforms. Students will be financially responsible for all uniforms and equipment not returned at the end of the season. All bills must be paid or final grades will be withheld.

5. Palmer Trinity School athletes should always show good sportsmanship toward opponents, teammates, coaches, officials, and fans both on and off the field. Inappropriate language or antics on the field will not be tolerated.

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6. No student may participate in any school-sponsored activity or athletic event, including practices and/ or rehearsals, unless he or she has been in attendance at least three (3) full periods. A student who has an early dismissal due to illness will not be permitted to participate in any after school activities that day. Athletes and their parents are expected to schedule non-school activities (doctor appointments, etc.) so that academic classes are not missed. The respective Director of Athletics will make the final determination of eligibility to play.

7. Team transportation for all sports will be provided by Palmer Trinity School. Following an away game, players may be permitted to return home with their parent(s) or guardian, as long as the Head Coach is informed and the self transportation log has been signed. All other transportation arrangements must be approved 48 hours in advance by the Upper School Dean of Students and Director of Athletics.

8. Generally, Varsity and Junior Varsity athletic practices will begin 30 minutes after the final academic period ends each day. Field and gym space is shared and may require later practice sessions. Varsity and Junior Varsity athletes will report, 30 minutes after the final academic period ends, to a study hall with their coach if a later practice session is scheduled. Practice times may vary based on weather, space availability and other unforeseen circumstances. Always check the entire season schedule online.

9. Palmer Trinity School has secondary accident insurance coverage on all student athletes. The secondary accident insurance works in conjunction with a primary health insurance plan. All athletes should carry primary health Insurance. Any questions should be directed to the Business Office.

10. Athletes may earn a three (3) sport jacket for participation in three (3) Varsity sports in one school year.

Junior Varsity and Team Manager does not count towards three sport jacket eligibility.

11. A coach must be present at all team meetings and practices, or for any use of athletic equipment and facilities by athletes. Parents and/or private coach may not hold practice sessions/training/ conditioning on PTS Campus.

12. No athlete will be permitted to quit an athletic team during the course of the school year in order to participate on another team without the written consent of the respective Director of Athletics. Note: If an athlete should quit, become academically ineligible, or behaviorally ineligible during a season, that athlete will forfeit all rights to awards.

13. A student who voluntarily quits a team or who is removed for disciplinary reasons will not be allowed to participate on another PTS team without the permission of the respective Director of Athletics.

14. Student athletes are permitted to wear the team t-shirt or jersey provided by the athletic department with uniform bottoms on Spirit Days. All other attire must be approved by the Athletic Director and Dean of Students.

15. All players must be cleared by a doctor to return to play. Doctor’s clearance shall be provided to the School Nurse and Athletic Trainer.

16. After the Head Coach has submitted his/her final roster to the Athletic Department each athlete will be assigned a sports locker based on availability. All Palmer Trinity locker policies apply to student-athletes and the locker room. See Lockers for additional details. Athletes are to secure all personal belongings.

17. All Upper School Athletes are expected to attend the Athletic Awards Ceremony. Parents and Athletes must RSVP to attend. { 86 }

PALMER TRINITY SCHOOL FALCON SPIRIT STORE DieHards x287 Our Falcon Spirit Store offers a wide range of Palmer Trinity Falcons spirit gear, including sweaters, crewnecks, shirts, hats, accessories, drinkware, and more. We are open Monday, Tuesday, Thursday and Friday from 7:30 am - 12:30 pm and Wednesday from 8:30 am - 3:30 pm.

Students can pay using major payment methods: credit cards, co-branded debit cards, Apple Pay, PayPal, Discover, Google Pay, Mastercard, Shop Pay, and Visa. Please note, charging items to student accounts is not currently available.

LOST AND FOUND Lost property may be claimed in the lost and found, which is located outside room 119. Periodically, unclaimed items will be donated to local organizations.

OTHER IMPORTANT POLICIES AND INFORMATION STUDENT HOUSING It is the School’s position that in order for students to have the foundation necessary to excel in school and other endeavors, students must have appropriate living accommodations, support, and supervision.

As a result, the School requires that all students, regardless of age, continuously live with a parent or Florida court-appointed legal guardian at least 25 years of age so long as the student is enrolled at the School. Failure to do so will result in the student’s dismissal from the School. Living with friends, distant relatives, nannies, by themselves, etc. is not acceptable. There will be no refund of tuition where such enforced withdrawal occurs. A parent or legal guardian must immediately notify the School should a student’s living arrangements change during the school year. The School reserves the right to request at any time and from time to time, satisfactory proof (in the School’s sole discretion) of a Student’s living arrangements, including, without limitation, verification of with whom the student lives and where the student is living.

SCHOOL CLOSURE OR MODIFICATIONS DUE TO A FORCE MAJEURE EVENT Should events beyond the control of the School, including, but not limited to, any fire, act of God, hurricane, tornado, flood, extreme inclement weather, explosion, war (including armed conflict), governmental action, act of terrorism, risk of infectious illness, epidemic, pandemic, shortage or disruption of necessary utilities (water, electricity, etc.), or any other event beyond the School’s control, occur, the School has the discretion to close the School and/or modify its operations, curriculum, schedules (including, without limitation, the provision of instruction on Saturdays and/or Sundays), length of school day, length of school year, and/or means of learning and teaching methods. The family’s contractual financial obligations for tuition and fees remain in full force and effect. Should the School close, the School’s duties and obligations shall be suspended immediately without notice until such time as the School, in its sole and reasonable discretion, may safely reopen. If the School cannot reopen due to a force majeure event, the School is under no obligation to refund any portion of tuition paid.

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STUDENT RECORDS AND INFORMATION Requests for student records and transcripts must be directed in writing to the Registrar’s Office. The School reserves the right to withhold student transcripts and records for non-payment of tuition or fees.

The School will also require the parent to sign a consent form before a student’s transcript or other records/ information will be released.

The School makes reasonable efforts to ensure that both natural parents (or legal guardians) receive substantially the same information (transcripts, records, appointments, etc.). The School must rely upon the correctness and completeness of parental information when the student is enrolled. In situations of divorced or separated parents, if one parent believes that the other parent is not entitled to receive certain information, the parent wishing to restrict information provided by the School must provide the School with a court order that is still in effect that specifically restricts the other parent from receiving such information.

PRINCIPLES AND EXPECTATIONS RELATING TO THE PARENT/SCHOOL RELATIONSHIP We have ten expectations that we believe will help us to have a positive and cooperative relationship throughout the entire school year: (1) As a part of our joint role to help students grow and mature, parents are expected to encourage their student to address perceived inequities appropriately and independently, including reporting if necessary.

(2) Parents must cut the constant phone ties from their students. Let your student make decisions on their own without the constant need for parental reinforcement. Sometimes they will make a decision that is different from the one you would have encouraged. That’s fine too.

(3) Students must learn to seek assistance from an adult on campus for academic, athletic, or other assistance. We have resources for your student for this purpose, including the student’s advisor, mentor, or other person installed on campus.

(4) When parents contact the school without the student’s knowledge (“John doesn’t know I’m calling, but...”), the school may need to address the issue directly with the student. We cannot promise you that we will maintain confidentiality over your phone call. Refer to expectation number one.

(5) The School will typically investigate issues and question students without the parent’s presence.

This helps us move quickly to resolve issues.

(6) Although your student’s issue is important, concerns take time to address. Please be patient and do not call repeatedly for an update.

(7) Please do not ask us to tell you about discipline imposed on other students. We would not disclose discipline of your student to others and expect that you understand the same principle applies to other students.

(8) The School will not communicate everything that occurs in the student’s daily life to a parent. We have a lot of students under our care (including your student) that we need to ensure are safe, secure, and happy. We expect that you would like our attention to be focused there.

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(9) Neither the teachers nor the school will provide a daily email, text, or call regarding the student’s progress or difficulties. We will communicate with you through appropriate school channels if we believe there is a concern that you should address with your student.

(10) All communications between the parents and any person at the school must be professional, cooperative, and appropriate. If we cannot have this type of relationship, this may not be the right school for your child.

PARENT/FAMILY COOPERATION As stated elsewhere, the School believes that a positive and constructive working relationship between the School and family member (defined as parent, student, or other person associated with the student) is essential to the fulfillment of the School’s educational purpose and responsibilities to its students.

If the parent’s or other family member’s behavior, communications, or interactions on or off campus (including during school-sponsored events) is disruptive, intimidating, overly aggressive, or reflects a loss of confidence or disagreement with the School’s policies, methods of instruction, or discipline, or otherwise interferes with the School’s safety procedures, responsibilities, or accomplishment of its educational purpose or program, the School reserves the right to dismiss the family or family member from the community. In addition, the School reserves the right to place restrictions on parents’ or other family members’ involvement or activity at School, on School property, or at School-related events for reasons that the School deems appropriate.

Additionally, the School requires that all parents (married, unmarried, divorced, or separated) cooperate with one another in the best interests of their child(ren)’s education at the School. Failure of parents to cooperate with one another may lead to dismissal of their child(ren) from the School or non-renewal of enrollment for future academic years.

FUNDRAISING No class, individual, or organization is to begin any money raising activity without permission from the AUP Committee. No class, individual or organization may request money from any other class, individual, or organization within or outside the School without permission from the School administration office. All extracurricular organizations should strive to be self-sufficient, raising money through approved concessions and approved service-type projects.

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PTS HONOR SYSTEM HONOR CODE As a member of the Palmer Trinity School community, I acknowledge and affirm my duty to act with honesty, integrity, and respect in all aspects of school life and I expect all others to do the same.

By signing below, I affirm: • I have read the entire Palmer Trinity School Handbook and agree to all terms and conditions; • My commitment to uphold the Honor System, as outlined in the PTS Handbook.

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B OA R D OF T RUS T E E S 2025-2026

JESUS SOCORRO, Chairman of the Board KIM VIÑAS, Vice-Chair CARLOS PENZINI, Treasurer ELIZABETH BACARDI, Secretary

JUDY ANDREWS LYNLEY (WALKER) CIOROBEA ‘96 DANIEL DIAZ LEY VA ‘98 BISHOP PETER EATON WALTER GONZALEZ RICHARD GRILLO ‘97 DAVID NEITHARDT CLAUDIO R AVINET DOUGLAS ROTHFELDT ‘10 LUIS SEGREDO RODRIGO SIDERIS HUDSON SMITH TR AVIS J. SULLIVAN RUSSELL WILSON NATHAN ZEDER ‘98

PATRICK ROBERTS, HEAD OF SCHOOL (Trustee Ex-Officio) MICHAEL BAIAMONTE (Trustee Emeritus) JACK BRUMBAUGH (Trustee Emeritus) WILLIAM MORRISON (Trustee Emeritus)

www.palmertrinity.org

8001 SW 184 STREET, MIAMI, FLORIDA 33157

Main office: (305) 251-2230 | Fax: (305) 251-2917 WWW. PALMERTRINITY.ORG

Isabel Dodds ‘27 Kaia Velera Hernandez ‘28