Pdc 2015 exhibitor prospectus

Pacific Dental Conference March 5-7, 2015

Vancouver Convention Centre – West Building Exhibit Hall open March 5-6

E xhibitor P rospectus

2015

Request booth space on our website... www.pdconf.com

Table of Contents Important Meeting Dates................................ 2 Invitation to Exhibit......................................... 3 Attendance Statistics....................................... 3 Exhibition Dates and Times............................. 4 Important Information.................................... 5 Space Assignments and Fees........................... 5 Booth Guidelines and Exhibitor Conduct............ 6 Booth Supply Orders....................................... 7 Booth Design................................................... 8 Move In / Move Out Procedures................... 10 Move In / Move Out - Shipping Materials..... 11 Booth Representative Registration................ 13 Rules and Regulations................................... 13 Hotel Information.......................................... 15 2014 Exhibitors.............................................. 16 Advertising Opportunities............................. 18 Sponsorship Opportunities............................ 19 Future Dates.................................................. 20

Important 2015 Meeting Dates and Deadlines May 15th, 2014

January 23rd, 2015

July 8th, 2014 (12am PDT)

January 24th, 2015

Website open for exhibitors to activate their accounts at www.pdconf.com.

Requests for two or more booths begin.

Online application for booth requests opens at www.pdconf.com. First round booth assignment considers the number of booths requested and the date the deposit is received.

September 5th, 2014

Application deadline for first round booth requests.

All deposits must be received by this date. Those exhibitors not submitting a deposit will not be considered in booth allocation.

Any cancellations must be submitted in writing to the PDC office prior to deadline.

September 23rd, 2014

Booth assignments sent to qualified applicants.

One booth purchases begin (12am PDT). (full payment required) More details on page 5

October 31st, 2014

Final payment for all assigned booths is due.

Final payment for advertising and sponsorship is due.

No refunds after this date.

All requests for variations from booth standards must be received.

Deadline for the Pacific Dental Conference rate in available hotel room blocks.

February 13th, 2015

Website closes for all Booth Representative registration or changes.

March 3rd, 2015

First booths Move In as per pre-arranged schedule. (See website) Exhibitor registration and badge pick up opens at 2:00pm.

March 4th, 2015

Move In as per pre-arranged schedule.

Exhibitor registration and badge pick up opens at 7:00am.

March 5th & 6th, 2015

Exhibit Hall open at 8:30am and closed at 5:30pm.

(Thursday, March 5th) Exhibit Hall open at 8:30am and closed at 5:30pm.

(Friday, March 6th)

Note: Hall is open at 7am for exhibitors only.

Friday, March 6th, 2015

Exhibitor Move Out starts at 5:30pm.

All exhibits must be removed by 11:00pm.

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Invitation to Exhibit The 2015 Pacific Dental Conference will be held at the Vancouver Convention Centre, West Building. We’re excited to see the consistent growth of the conference over the past years with a new record of 12,798 participants in attendance at the 2014 PDC. Partnering with valued exhibitors such as yourself is important to our continued success.

The PDC Exhibit Hall, known for its value, affordability, and friendly atmosphere, has become the primary venue for dental professionals to experience the latest products and services which you have to offer.

This Exhibitor Prospectus contains all the information necessary to assist you in having the best show possible.

Please review carefully the information provided. If you have any questions, do not hesitate to contact us at exhibits@pdconf.com or 604-736-3781.

We thank you for contributing to the success of our conference and look forward to working with you in every way we can to make this year’s PDC Exhibit Hall a profitable and memorable experience.

Don’t delay! As one of the fastest growing conferences, we invite you to exhibit with us in 2015. As exhibit space is in high demand, we strongly recommend submitting your deposit as early as possible as booth assignment priority is determined by number of booths requested and the date the deposit is received.

NEW for 2015

In response to Exhibitor comments, the PDC has made revisions to the booth request procedure.

For 2015, there will be a new system implemented for exhibitors wanting to obtain a single booth.

Requests for two or more booths For those companies requesting two or more booths, the procedure will remain the same - the website will open July 8th, 2014 (12am PDT) for requests, with booth assignments being done in September.

Booths will still be assigned based on the number of booths requested and the date the deposit is received.

One booth purchases Companies wanting one booth will skip the booth request procedure and directly purchase their booth starting September 23rd, 2014 (12am PDT). The advantage of this change is that the single booth companies will now have the ability to see the booths remaining on the floor and make their own selection as to which booth and booth location would suit them best. See details on page 5

Attendance Statistics

2003 2004* 2005 2006 2007 2008 2009* 2010 2011 2012 2013 2014 Dentists 2393 2628 2552 2634 2725 2797 3211 3167 3365 3383 3395 3574 Dental Hygienists 1072 1159 1180 1163 1301 1472 1603 1727 1819 1787 1900 2020 Dental Assistants 1908 2191 2188 2217 2357 2463 2759 2584 2442 2427 2424 2510 Adm. Personnel 647 871 742 696 757 743 713 754 664 588 620 725 Dental Technicians 26 37 130 59 91 130 138 150 124 179 145 205 Exhibits Only 56 129 165 121 301 368 450 578 549 643 505 503 Students 410 410 517 681 701 707 733 665 661 699 614 549 Other 260 300 231 233 375 335 248 378 377 268 397 357 Exhibitors 1147 1534 1486 1583 1713 1822 1745 2077 2146 2196 2200 2355

Total 7,815 9,216 9,191 9,387 10,321 10,837 11,600 12,080 12,147 12,170 12,200 12,798 *in conjunction with the Canadian Dental Association

82% of all BC dentists attended last year’s conference!

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Exhibition Dates and Times

March 2015

Tuesday, March 3rd Exhibit Hall access for set-up – 8:00am to 8:00pm Registration Desk open 2:00pm to 6:00pm Move In times will be based on booth location and are available at www.pdconf.com.

Wednesday, March 4th Exhibit Hall access for set-up – 7:00am to midnight (Exhibitor Badge Required) Registration Desk open 7:00am to 7:00pm Move In times will be based on booth location and are available at www.pdconf.com.

Thursday, March 5th Exhibit Hall access – 7:00am to 6:00pm (Exhibitor Badge Required) Registration Desk open 7:00am to 6:00pm Exhibits open 8:30am and close at 5:30pm

Friday, March 6th Exhibit Hall access – 7:00am to 11:00pm (Exhibitor Badge Required) Registration Desk open 7:00am to 6:00pm Exhibits open 8:30am and close at 5:30pm

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Exhibition Move In and Set Up Times

Booth Move In times are designated according to booth location in the Exhibit Hall. Exhibitors will receive the booth Move In schedule/floor plan with their booth confirmation and it will be available on the website. (Exhibitor badges are mandatory as of Wednesday, March 4th. All exhibitors and set-up personnel must wear their exhibitor badge to gain entry to the Exhibit Hall). Safety vests are mandatory in the Exhibit Hall during Move In and Move Out, and can be signed out at the Exhibit Hall at no charge.

All displays must be in assigned areas, completed and ready for inspection, by 8:00am on March 5th, 2015.

No display material, except hand-carried, may be moved through the exhibit area after the show’s opening.

In the event an exhibitor fails to set up within the specified time, their property may be removed and stored at the sole expense of the exhibitor. (See page 14)

Dismantling Time

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Inquiries

Exhibit Location

Pacific Dental Conference 305 – 1505 West 2nd Avenue Vancouver, BC V6H 3Y4 Telephone: 604-736-3781 exhibits@pdconf.com www.pdconf.com for Exhibitors section

Vancouver Convention Centre - West Building Exhibit Hall A, B, C 1055 Canada Place Vancouver, BC V6C 0C3

Photo credit: Vancouver Convention Centre

No booth may be dismantled earlier than 5:30pm, Friday March 6th, 2015. All exhibit material must be packed and removed from the exhibit floor by 11:00pm on Friday, March 6th, unless previous arrangements have been made.

(See page 10)

Important Information June 23rd – Website available to re-activate accounts

Your 2014 Pacific Dental Conference username and password is still valid for the 2015 meeting.

If you do not recall your username and/or password, please create a new account. *Please note: You will not be able to request booths until July 8th.

NEW for 2015

When requesting your booth, please note the following: Requests for two or more booths For those companies requesting two or more booths, the procedure will remain the same - the website will open July 8th, 2014 (12am PDT) for requests, with booth assignments being done in September.

Booths will still be assigned based on the number of booths requested and the date the deposit is received.

One booth purchases One booth companies will not be required to go through the booth request process in July.

Following the assignment process for those with two booths, single booths will become available for direct purchase. Companies will be able to purchase their single booth starting September 23rd, 2014 (12am PDT).

Please note to secure the booth, full payment of booth fees is required at the time of purchase.

The advantage of this change is that the single booth companies will now have the ability to see the booths remaining on the floor and make their own selection as to which booth and booth location would suit them best.

It is important to note that while all companies can re-activate their accounts starting May 15th, 2014 only requests of 2 or more booths will be able to be processed starting July 8th.

Space Assignments and Fees Booth Rental Request

A request for booth space can be made at www.pdconf.com. Please visit the website to view the most up-to-date floor plan.

The deadline for submitting requests for first round booth assignment is September 5th, 2014, but it is important to submit your request as soon as possible. All booth requests require a 50% deposit, which must be received no later than September 5th, 2014 to be considered for booth assignment. *Please note: Booth allocations are based on two criteria, number of booths requested and date the deposit is received.

The remainder of the booth fee must be paid in full by October 31st, 2014. After the initial assignments have been made, direct reservation of booths will be available on the website www.pdconf.com. Direct reservations require payment in full by Visa / MasterCard / or American Express.

If a company needs to cancel, any deposit will be fully refunded if the Pacific Dental Conference receives written notification by September 5th, 2014.

Any withdrawals between September 6th, 2014 and October 31st, 2014 will forfeit deposit.

There are no refunds of any kind for cancellations received after October 31st, 2014.

Booth Rental Includes:

A pipe and drape 8 foot back wall and 3 foot side wall of drape Overnight security in the exhibit area Daily cleaning of common areas and aisles Access to exhibitor lounge and refreshments Company listing and contact information in final program Company listing on PDC website Company listing and location on PDC App

Booth Rental Does Not Include*:

Carpeting, tables or chairs Movement, transfer, removal, storage, setup and dismantling of the booth contents Cleaning of the booth Electrical requirements Internet connection *See Page 7 for information on show service forms

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Booth Guidelines and Exhibitor Rules of Conduct Booth Guidelines

As each exhibitor is entitled to a reasonable sight line from an aisle regardless of the size of the exhibit, no background may be placed to obstruct, block, or interfere with the visibility of an adjacent booth.

All exhibitor activities must be restricted to the booth space rented.

Distribution of materials outside of the booth is prohibited.

Aisles must not be obstructed at any time. If a display attracts a large number of attendees, including line ups, the exhibitor must still provide clear aisle space, and contain line ups within the booth space.

Distribution of samples is permitted provided it does not interfere with an adjoining exhibitor.

The exhibitor must keep the exhibit open and staffed during exhibit hours and shall not close until after 5:30pm March 6th, 2015.

Exhibitors shall be responsible for all damage to structures and furnishings which may be caused by their representatives.

Application for approval of any variation from standard booth design must be submitted in writing to the Pacific Dental Conference by January 23rd, 2015. Exhibitors will be notified as to the acceptability of the variance.

The Pacific Dental Conference reserves the right to approve or make changes to any exhibit, which may be deemed detrimental to the Pacific Dental Conference.

Exhibitor Ethics and Standards

The Pacific Dental Conference reserves the right to cancel any booth request where the company does not have a current Canadian Establishment or Product License for devices or materials being represented at the conference. Any company exhibiting or representing outdated or repackaged materials at the conference will immediately forfeit their exhibitor status and be asked to leave the Exhibit Hall. Guidelines for Establishment and Product Licenses can be found on the Health Canada website at www.hc-sc.gc.ca under Drug & Health Products, Compliance & Enforcement.

Rules of Conduct

Any action which the Pacific Dental Conference considers to be an annoyance to other exhibitors will not be permitted.

The use of live or recorded audio and video displays is permitted but must not be heard by adjoining booths.

Distribution of food and beverages not manufactured or related to the activities of the exhibitor are to be purchased through the Vancouver Convention Centre.

The booth guidelines are presented to create fairness for all exhibitors. In the case of a major violation of any of the guidelines the Pacific Dental Conference reserves the right to close any exhibit. For less serious violations, the Pacific Dental Conference will reduce the priority given to any exhibitor’s 2016 booth request.

Register your Exhibitor Account online at...

www.pdconf.com Convenient payment by three major credit cards

Exhibitor Lounge (Located in the Northeast Corner of Exhibit Hall) has a great selection of food and beverages and large draped quiet area for exhibitors to take a break.

Complimentary gourmet soup, artisan breads, and coffee and tea are served during the day.

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Booth Supply Orders Carpeting

Carpeting is not included in your booth space. Floor covering in your booth is mandatory and must cover the entire booth space. Arrangements can be made through Levy Show Services by filling out a Carpet Rental Request Form.*

Telecommunications, Internet

Exhibitors requiring computer data lines must make their own installation and billing arrangements with the Vancouver Convention Centre. Arrangements can be made by filling out a Telecommunications Request Form or the Internet Request Form.*

Lead Retrieval Scanners

For bar coded lead retrieval scanners, arrangements must be made by submitting the Conexsys Request Form.*

Parking

For parking information see the General Parking Information PDF and for Reserve Parking see the Reserve Parking for East Building Request Form.*

Signs and Banners

Arrangements must be made in advance, through the Vancouver Convention Centre, at a cost to the exhibitor. Information on the costs and specifications will be found on the Sign/Banner Installation & Dismantle Request Form.* All orders must be received at least twenty one (21) days prior to the conference.

Booth Cleaning

For vacuuming of the booth between the show sessions, arrangements must be made with Vancouver Convention Centre by submitting the Booth Vacuuming and Shampooing Request Form.*

Lighting and Electrical Requirements

Special illumination and electrical requirements for booths must be arranged, in advance, through the Vancouver Convention Centre, at a cost to the exhibitor.

Information on the cost of connections and special wiring, as well as other available equipment, will be found on the Electrical Services Request Form.* All orders must be received at least fourteen (14) days prior to the conference to avoid a surcharge. Electrical outlets will not be provided.

All electrical wiring, installation and connections shall be made by designated approved personnel at the exhibitor’s expense. Electrical current in the Exhibit Hall is 120/208 volts, 60 cycles. Illuminated display booths and electrical equipment on display in the Vancouver Convention Centre must conform to the rules and regulations of the Canadian Standards Association.

*Show service forms and online ordering will be available from the website, on December 1, 2014 at www.pdconf.com.

Show Services Order Forms

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Booth Design Booth and Display Structure Regulations

For any booths which do not conform to the design regulations, written approval of the variation must be obtained from the Pacific Dental Conference by January 23rd, 2015.

A. Single Aisle Booth

5’ (1.52m)

Aisle

Aisle

10’ (3.04m)

back wall of booth

Multiple Aisle Booths

5’ (1.52m) 5’ (1.52m)

Aisle

Single Aisle Booth

Examples of booth placements Aisle

Booths which face the numbered aisles must conform to the requirements of a single aisle booth.

Single booths on a corner will have one 10 foot wall.

The back wall of the booth shall not exceed a height of 10 feet.

No sidewalls, fixtures, or other display materials shall extend higher than 4 feet from floor level for the first 5 feet from the aisle.

Beyond this limit, the sidewalls can extend to 5 feet in height.

Products designed to stand on the floor may extend higher than this limit, but must be positioned as close to the back wall as possible to avoid blocking the view of the adjacent exhibitor.

Signs may not exceed the 10 feet height of the back wall.

5’ (1.52m)

4’ (1.22m) 10’ (3.04m)

4’ (1.22m)

Aisle

10’ (3.048m)

Aisle

10’ (3.04m)

B. Peninsula Booths

10’ (3.04m)

Example of peninsula booth placement

Four booths including adjacent corner booths must conform to the requirements of a peninsula booth.

Peninsula booths are four combined booths at the ends of non-numbered aisles.

The back wall shall be centered and not exceed 20 feet in width and 10 feet in height.

Signage in a peninsula booth may not exceed the 10 feet height of the back wall.

Aisle Aisle

Aisle

Peninsula Booth

Aisle

back wall of booth

Ai sl e

10’ (3.04m)

Aisle

8

20’ (6.096m)

20’ (6.096m)

View our interactive floor plan at... www.pdconf.com

Booth Design C. Island Display

Island booths are completely surrounded by aisle space.

Island display structures in island areas may deviate from the normal regulations on size and placement. Please provide a booth design layout for PDC approval by January 23rd, 2015.

Signs exceeding 16 feet in height must have prior written approval by the Pacific Dental Conference.

Examples of booth placements

Aisle Aisle

Aisle

Island Display

Aisle

Aisle Aisle

20’ (6.096m)

Aisle

10’ (3.04m)

Aisle

10’ (3.04m)

30’ (9.144m) 3 booths or 40’ (12.192m) 4 booths

Sight Line from an island display with a structure

Hanging Signs, Banners and Trusses

Hanging signs, banners or trusses are not permitted on single aisle booths or corner booths.

The top of any hanging signs or banners or trusses is 20 feet.

For all other booths, all signs, banners and trusses must be approved in writing by the Pacific Dental Conference by January 23rd, 2015.

The Pacific Dental Conference reserves the right to remove all signs, banners and trusses which are deemed to be objectionable by the Pacific Dental Conference or its designates.

Arrangements must be made in advance, through the Vancouver Convention Centre, at a cost to the exhibitor. For information on the Sign/Banner Installation & Dismantle Request Form see page 7.

HAN GING

SIGN

16’ (4.87m)

Booth Prices

Please view the interactive floor plan at www.pdconf.com.

All booths will be colour coded indicating their type and price.

Standard Booth – is 10’ x 10’. Cost of booths are $1,900.00 plus GST. Standard Corner Booth – is 10’ x 10’. Cost of booths are $2,075.00 plus GST. Deluxe Booth – is 10’ x 10’. Cost of booths are $3,100.00 plus GST. Deluxe Corner Booth – is 10’ x 10’. Cost of booths are $3,300.00 plus GST. Premium Booth – is 10’ x 10’. Cost of booths are $3,400.00 plus GST.

View our interactive floor plan at... www.pdconf.com

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Move In / Move Out Procedures Move In

The Vancouver Convention Centre - West Building (VCC) is a unique facility, located in the busy core of downtown Vancouver. Exhibitor and freight entry to the VCC is via the Waterfront Truck Route on Waterfront Road.

Vehicles will not be allowed to park in the loading areas, bays or on the truck route at any time. The VCC does not provide any exhibitor storage on-site. We suggest you contact Levy Show Service Inc. to handle your on-site Move In/Move Out and storage services.

Exhibitors may only bring in exhibit materials via the delegate concourse which can be hand carried. Larger materials are prohibited by the VCC from being in the delegate concourse.

The Move In schedule, showing the earliest possible Move In time, will be shown online at www.pdconf.com once the booth assignments have been made.

Advance arrangements must be made with Levy Show Service Inc. for erecting, servicing, storing, dismantling, and repackaging of exhibit booths. As well fork lift services, general labour, and equipment will be available exclusively through Levy Show Service Inc. To use these services or equipment, arrangements must be made prior to the show. Levy Show Service Inc. forms will be available online December 1st, 2014.

Move Out

Booths must not be dismantled or removed prior to 5:30pm, Friday. All exhibits must be dismantled and removed from the exhibit floor by 11:00pm Friday, March 6th, 2015 unless prior arrangements have been made. Once the show ends, the aisle carpets will be removed and exhibitor crates returned. Vehicles will be given access as soon as this is completed and exhibitors are ready to move.

Exhibit materials stranded in the Exhibit Hall past the move-out deadline will be removed by the PDC’s official carrier North American Logistics Services Inc. (NALSI) at the exhibitors expense.

Outbound Shipping

The exhibitor is responsible for making appropriate arrangements with a carrier for shipping at the close of the show. The PDC’s official carrier and customs broker is North American Logistics Services Inc. (NALSI).

Arrangements for outbound shipping should be made directly with NALSI ahead of time, they are available in the weeks prior to the conference and are on-site throughout the duration of the trade show for your convenience.

If you are using a carrier other than NALSI, please note that the show closes outside of regular business hours and you must confirm your carrier will be able to pick up on Friday, March 6th, before 11:00pm. The exhibitor is responsible for clearly marking and labelling every piece of freight being shipped. If you have contracted for either Advance or On-site Material Handling services, Levy Show Service Inc. will load your shipment onto NALSI or your chosen carrier, provided you have made the necessary shipping arrangements. Please note freight stranded on the Exhibit Hall floor past 11:00pm on Friday, March 6th will be removed and transported by NALSI at the exhibitors expense.

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Dr. Mark Kwon demonstrates an implant procedure on the Live Dentistry Stage

Move In / Move Out Procedures Shipping Materials for Arrival on Day-Of-Show

The Vancouver Convention Centre has limited storage space and cannot accept goods prior to the scheduled Move In time. Any deliveries arriving before their Move In time will be turned away. It is the exhibitor’s responsibility to ensure that their designated carrier arrives at the Vancouver Convention Centre at the day and time scheduled.

The schedule of Move In times will be forwarded with your booth assignment. All shipments for the Pacific Dental Conference must be sent pre-paid including duty, brokerage and all taxes. Please ensure Exhibitor Name on the label corresponds with the company name on the Exhibit Account.

Using the PDC’s official carrier North American Logistics Services, Inc. (NALSI) will ensure your materials are delivered direct to the Vancouver Convention Centre during the specified times.

Please consign all direct-to-show site shipments as follows:

Exhibitor Name, Booth # PACIFIC DENTAL CONFERENCE Vancouver Convention Centre - West Building 1055 Canada Place Vancouver, BC Canada V6C 0C3 NOTE: Shipping charges to either the advance warehouse or direct-to-show site DO NOT include Material Handling.

See the Material Handling/Drayage section for descriptions and options of this service. (See page 12)

Official Suppliers to the Pacific Dental Conference North American Logistics Services Inc. (NALSI) Contact Info Transportation and Customs Brokerage Services North American Logistics Services Inc. (NALSI) 605 – 1112 West Pender Street Vancouver, BC Canada V6E 2S1 Tel: 778-328-2841 Fax: 778-328-2845

Mark Fowler Director of Operations mfowler@nalsi.com Remy Perrot Director of Sales - Western Region rperrot@nalsi.com

International or Domestic Transportation, and Customs Brokerage In order to facilitate the most efficient and cost effective customs brokerage and freight service possible, North American Logistics Services Inc. (NALSI) has been appointed as the official customs broker and transportation service provider for the Pacific Dental Conference.

The Pacific Dental Conference has registered with the Canada Border Services Agency (CBSA) and has designated North American Logistics Services Inc. (NALSI) as the official provider of customs services. The Exhibit Hall has received “Border-to-Show” status and NALSI will facilitate customs procedures based on the exhibitor needs for entry into Canada. NALSI staff will contact exhibitors and provide instructions prior to the conference as well as will be on-site for the entire event.

NALSI will facilitate only one invoice for both your customs and transportation requirements. Exhibitors with shipments originating outside of Canada are advised to contact them for shipping and customs brokerage information.

Order forms will be available online from the website on December 1, 2014.* We strongly recommend that you use North American Logistics Services Inc. (NALSI) as the Pacific Dental Conference negotiated on your behalf very favourable and competitive rates.

*Show service forms and online ordering will be available from the website, on December 1, 2014 at www.pdconf.com.

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Move In / Move Out Procedures Levy Show Services Contact Info Show Services

Levy Show Service Inc. 12340 Horseshoe Way Richmond, BC, Canada V7A 4Z1 Tel: 604-277-1726 Fax: 604-277-1736

Advance Receiving Warehouse

Shipping display material in advance will ensure that exhibitor materials will be in their booths by the time installation begins. Shipments may be sent to the advance warehouse up to thirty (30) days before the move in day.

All shipments must be received at the warehouse five (5) working days prior to exhibitor Move In or the exhibitor may be subject to additional handling charges. Please complete the Levy Show Service Inc. Material Handling Order Form or North American Logistics Services Inc. (NALSI) Order Form.* Please ensure Exhibitor Name on the label corresponds with the company name on account.

Ground Freight Warehouse

Air Freight Warehouse

Exhibitor Name, Booth # PACIFIC DENTAL CONFERENCE c/o Levy Show Service Inc. 3985 Still Creek Avenue Burnaby, BC Canada V5C 4E2

Exhibitor Name, Booth # PACIFIC DENTAL CONFERENCE c/o North American Logistics Services Inc. (NALSI) 4840 Miller Road, Unit 130 Richmond, BC Canada V7B 1K7

Material Handling/Drayage

To arrange for material handling at show site, exhibitors must complete and submit the Material Handling Order Form* to Levy Show Service Inc.

Advance Receiving Includes:

Receiving freight at the advance warehouse and storage for up to thirty (30) days Cartage charges from the advance warehouse to the show (Advance Receiving rate) All on-site receiving services

On-site Receiving Includes:

Receiving and signing of exhibitor’s pre-paid shipment at designated Move In time Unloading and delivering shipment to exhibitor’s booth Removing and storing empty crates Returning empty crates to exhibitor’s booth following the close of the show Loading onto the exhibitor’s designated outbound carrier

It is the responsibility of the exhibitor to ensure that his designated carrier arrives at the conference centre at the appropriate time and date for both Move In and Move Out. Material Handling/Drayage does NOT include any freight forwarding or post show shipping.

*Show service forms and online ordering will be available from the website, on December 1, 2014 at www.pdconf.com.

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Booth Representative Registration Booth Representative Registration Pre-Registration

To avoid on-site charges, companies are encouraged to pre-register their representatives by February 13th, 2015, at www.pdconf.com.

Exhibitor badges must be picked up at the Vancouver Convention Centre, Registration Foyer at the following times:

Tuesday, March 3 Wednesday, March 4 Thursday, March 5 Friday, March 6

2:00pm to 6:00pm 7:00am to 7:00pm 7:00am to 6:00pm 7:00am to 6:00pm

Full Registration

Booth Representatives not registered by February 13th, 2015, must register on-site. A $20 on-site fee* will be charged and must be paid in full in order to have a badge printed. All registered Booth Representatives will be entitled to two complimentary beverages at the Exhibit Hall receptions on Thursday and Friday.

Booth Representative Credentials

Each exhibiting company is entitled to register up to six representatives per booth at no charge.

Additional representatives will be charged a $30 fee*. This fee is in addition to any on-site registration fee.

An alternate representative can be substituted at no cost prior to February 13th, 2015.

After February 13th, 2015, new names will be considered a new representative on-site. This fee is in addition to any “additional rep” fee that may be incurred. Official conference badges must be worn at all times during the Conference. Badges are not transferable. *All fees are subject to 5% GST. Photo ID is required when picking up your badge and each representative must pick up his/her own badge.

Rules and Regulations Conditions, Rules and Regulations

All exhibiting companies agree to abide by the following rules, regulations and standards of the Pacific Dental Conference.

Acceptability of Exhibitors

The Pacific Dental Conference reserves the right to review all applications for booth space to determine their suitability.

Badge Policy

Lost or stolen badges must be reported to the registration desk. Only employees/contractors of the exhibiting company may have an exhibitor’s badge. If an exhibitor’s badge is issued in an incorrect category, the appropriate fees may be charged to the badge holder.

The misuse of exhibitors’ badges could result in expulsion of the violator from the Exhibit Hall and convention without obligation by the Pacific Dental Conference.

Advertising and Promotion

Promotion must be limited to the confines of the exhibit space. The Pacific Dental Conference reserves the right to ban what it may consider objectionable premiums or novelties, and to prevent the sale or distribution of any article or product which it believes might endanger the health and safety of those attending the Conference. Circulars or items may be distributed from your assigned exhibit booth only and must not be placed or distributed anywhere else without special permission from the Pacific Dental Conference.

Exhibitor Events

No company shall be allowed to host or sponsor an event, program, or continuing education course during the Pacific Dental Conference without the written permission of the Pacific Dental Conference. This rule applies to exhibitors as well as companies not participating on the Pacific Dental Conference exhibit floor. If you have any questions, do not hesitate to contact us at exhibits@pdconf.com or 604-736-3781.

Child Policy

Children are not allowed. However, non-ambulatory children are allowed into the Exhibit Hall in a “snugglie” only.

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Rules and Regulations Smoking

The Vancouver Convention Centre is a non-smoking venue. Smoking is prohibited at all times throughout the facility including Move In and Move Out hours.

Subletting

No exhibitor shall, without the written permission of the Pacific Dental Conference, assign, sublet, or apportion the whole or any part of the space allotted. Only the registered exhibiting company will be listed in the Final Program and PDC App.

Cancellation

Deposit fees are fully refundable as long as the PDC is notified in writing prior to September 5th, 2014. For cancellations received between September 6th and October 31st, 2014, the deposit is forfeited to the Pacific Dental Conference.

Non-receipt of the balance owing by October 31st, 2014 could result in the release of the reserved space, a forfeiting of the deposit fee, and cancellation of the contract. There are no refunds for cancellations received after October 31st, 2014 for any circumstances. Spaces abandoned or not occupied by 8:30am on Thursday, March 5, 2015, may be repossessed without indemnity and reassigned by the Pacific Dental Conference for exhibits or other use.

Compliance With Regulations

The Pacific Dental Conference reserves the right to take such action and to make such changes as are considered necessary to the efficient and proper conduct of the exhibition. The Pacific Dental Conference reserves the right to restrict exhibits, which, because of noise or any other reason, become objectionable.

Non-compliance with regulations, as determined by the Pacific Dental Conference, can result in the removal of the offending exhibitor or the closing of his exhibit, without indemnity, and the Pacific Dental Conference is released from any kind and all claims for damage which might result in consequence thereof.

Fire Department Regulations

The Vancouver Fire Department and Vancouver Convention Centre regulations are vigorously enforced. Fire hose cabinets must be left accessible and in full view at all times. All aisles must be kept clear and all exits to fire stairs unobstructed.

All drapes, table coverings, display materials, and papers used for decorating purposes must be flame-proof and subject to inspection by the Vancouver Fire Department and the Vancouver Convention Centre. No flammable fluids or substances may be used or shown in booths. Dust covers, if required, must be supplied by the exhibitor and must be flame-proof.

Insurance

The Pacific Dental Conference will take every reasonable precaution to prevent loss to exhibitors’ goods, but under no circumstances will the Pacific Dental Conference or the Vancouver Convention Centre assume any responsibility for loss or damage to exhibitors’ goods which might ensue from any cause in connection with transfer, installation, maintenance, or removal of exhibits. The Pacific Dental Conference, and the Vancouver Convention Centre are not responsible in any way for goods while on exhibit or in storage.

Exhibitors are strongly advised to maintain normal precautionary measures to protect their display material and equipment and to cover their property and person with suitable insurance. It is suggested that exhibitors carry a minimum of $2 million general liability insurance and all-risk legal liability insurance.

General

All matters not covered in these regulations are subject to the decision and control of the Pacific Dental Conference, notwithstanding anything in the application for space or contained in these regulations. The Pacific Dental Conference expressly reserves the right to change the dates of the Conference; to transfer the Conference to another building if, for any reason, the Vancouver Convention Centre should not be available; to change the floor plan or alter the location and/ or alter the size of the exhibitor’s space.

Limitation of Liability

In case the premises are destroyed, or in case any circumstances whatsoever, which shall make it impossible for the Pacific Dental Conference to permit any exhibitor or exhibitors to occupy the premises, the exhibitor shall pay for space only for the period the space was or could have been occupied by such exhibit or exhibitors. The Pacific Dental Conference is released from liability of any kind and all claims for damage which might arise in consequence thereof. In the event that for any reason the exhibition is not held as proposed, the Pacific Dental Conference, on refunding all monies received from an exhibitor or exhibitors, shall be released from all claims for damage.

Variations

No verbal arrangement or any variation of this Agreement or its conditions is binding on the Pacific Dental Conference unless confirmed to the Lessee, in writing, by the Pacific Dental Conference.

Governing Law

Each and all of the provisions of these Conditions and Rules shall be deemed an integral part of the contract for exhibit space, with the same force and effect as if set forth in said contract. The law governing the interpretation and implementation of this contract is the law prevailing from time to time in the province of BC.

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Hotel Information Take advantage of the special hotel rates available only to the Pacific Dental Conference participants at the hotels listed here. Reservations can be made directly with these hotels by phoning or by clicking the links found in the hotel section of the Pacific Dental Conference website www.pdconf.com.

Conference Hotels

Exhibit Hall open March 5–6

1

Fairmont Pacific Rim Hotel Toll-free: 1-877-900-5350

6

Renaissance Vancouver Hotel Harbourside Toll-free: 1-800-905-8582 (9am - 5pm PDT)

2

Pan Pacific Hotel Toll-free: 1-800-663-1515

7

Coast Coal Harbour Hotel Toll-free: 1-800-663-1144

3

Fairmont Waterfront Hotel Toll-free: 1-800-441-1414

8

Hyatt Regency Vancouver Toll-free: 1-604-683-1234

4

Four Seasons Hotel Vancouver Toll-free: 1-866-223-9333

9

Metropolitan Hotel Vancouver Toll-free: 1-800-667-2300

5

Vancouver Marriott Pinnacle Downtown Hotel Toll-free: 1-800-207-4150 (9am - 5pm PDT)

10

Delta Vancouver Suites Toll-free: 1-888-890-3222

26

minutes*

*Canada Line Sky Train from the Vancouver International Airport to downtown Vancouver in 26 minutes (Station is located two blocks from the Convention Centre) Photo Credit:TransLink

Canada Line SkyTrain–2 blocks from the Vancouver Convention Centre (Waterfront to Airport in 25 minutes) The Expo and Millennium SkyTrain Lines

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Thanks to our 2014 Exhibitors for making the 3M ESPE Dental Products A-dec, Inc. ABELDent Inc. AboutFace Abutment Direct Academy of Emergency Training ACTEON North America Al Heaps & Associates Inc. Align Technology Allstar Dental Laboratories Alture Properties AMD Lasers American Eagle Instruments, Inc. Annex Enterprises Ansell Canada Inc. APK Instrument Canada Inc. Argen Canada Aseptico Autoclave Testing Service Bahaar Trading Corporation BaseVac Dental BAVO The Dentists’ Laboratory BC Academy of General Dentistry BC Lung Association’s QuitNow Services Belmont / Takara Company Canada Ltd. Beutlich Pharmaceuticals, LLC Beyes Canada BioHorizons Canada BIOLASE BIOMED DISPOSE-IT Biomet 3i Inc. Bisco Dental Products Canada Inc. Blatchford Solutions Blue & Green Inc. BlueApple Health BMO Bank of Montreal BQ Ergonomics Brasseler Canada British Columbia Dental Association British Columbia Dental Hygienists’ Association Can - Am Gold Canada Handpiece Inc. Canadian Academy for Esthetic Dentistry Canadian Dental Hygienists Association Canadian Forces Dental Services Carestream Dental Carl Zeiss Canada Ltd. CastleCS Marketing & Advertising CDSPI Centrix, Inc.

Certified Dental Assistants of British Columbia Chase Paymentech Chi Couture Uniforms CIBC Citagenix Inc. Citrus Pie Media Group ClearDent Clinical Research Dental Supplies & Services Colgate College of Dental Hygienists of BC College of Dental Surgeons of BC College of Dental Technicians of BC College of Denturists of BC Coltene Inc. ConfirmByEmail Connect the Doc Marketing Inc. Continuing Dental Education at UBC Crest Oral-B Creston Valley, B.C. D -Sharp Dental Daekwang IDM David Mitchell General Contractor Davidson Dental Appraisals & Sales Demandforce Inc. DenMat Dental Canada INSTRUMENTATION Dental Industry Association of Canada Dental R.A.T. Dental Savings Club Dental Technicians Association of BC Dental Tribune America, LLC Dental USA Dentalcard DentalEZ Dentalree.com DentalVibe Dentsply Canada Limited Dentsply Tulsa Dental Specialties Denturist Association of British Columbia Designs for Vision, Inc. Desjardins Financial Security Independent Network DEXIS Digital X-ray DiaDent Group International Digital Dental Depot Digital Doc, LLC DMCL Chartered Accountants DMG America Doral Refining Corp.

DoWell Dental Products Doxa Dental, Inc.

**Companies highlighted in blue were supporters of the PDC through sponsorship or advertising in 2014

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DPAP Counselling Dr. Fuji E.M.S. Canada Inc. EasyMarkit EDI Dental Lab Element Financial Corporation Embrosin Medical Technologies Inc. Endo/Tech ENRICHER INDUSTRIES Everything Uniforms Financeit Fine Arts Dental Labs First Edition First Aid Training Inc. Flight Dental Systems Frontier Institute Garfield Refining Company Garrison Dental Solutions GC America Inc. Gendex Dental Systems Germiphene Corporation Gibraltar Holdings Ltd. & Terian Ventures Ltd. GlaxoSmithKline Consumer Healthcare GLO APPAREL GumChucks Canada Handmaster Plus Hansamed Limited Hartzell & Son, G. Hedy Canada Henry Schein Heraeus Kulzer Hiossen Implant Canada Inc. Hu-Friedy Mfg Co. Hubermed Inc. Implant Direct International Infinite Trading Inc. Instrumentarium Dental Inc. International College of Dentists Investors Group Financial Services Iridia Medical Isolite Systems ITI International Team for Implantology Ivoclar Vivadent Canada Inc. J&P Distributors Inc. J. Morita USA, Inc. JCO Digital Media JDental Care Johnson & Johnson Inc. Journees dentaires internationales du Quebec K-Dental Inc. KaVo Dental

Pacific Dental Conference a huge success!

Liatex Enterprises Ltd. ProNorth Solutions Inc. Lip Balm ProSites, Inc. Login Canada Protec Dental Laboratories Ltd. LumaDent, Inc. Provision Accounting Group Luniforme Pulpdent Corporation Purtzki & Associates M.A.R.S Bio-Med Processes Inc. Massage Therapists’ Association of British Columbia Q-Optics Mates Uniforms RBC Dominion Securities maxill inc.

RBC Royal Bank Maxim Software Systems Renaissance Cosmetic Arts Dental Lab. MCS Handpiece Ltd. RGP Dental, Inc. Medical Mart Roger Beaulieu Medicom Inc. ROI Corporation MediQuest Technologies Inc. Rose Micro Solutions Microbrush International Ross Healthcare Inc. Microcopy Sable Industries Inc. MICRODENTAL Vancouver Safari Dental Inc. Micrylium Laboratories Schick by Sirona Midmark Corporation SciCan Ltd. Miele Limited Scotiabank Miles Global SDI (North America) Inc. Miltex Sea to Sky DentalEd Inc. MIS Implants Septodont of Canada MNP LLP ShadeWave Shade Matching System MS Meditech Solutions Inc. SHEERVISION National Dental Inc. Shofu Dental Corporation National Dosimetry Services Simon Wisniewski, Investors Group National Leasing Healthcare Financing Sinclair Dental Co. Ltd. National Massage Chairs Sirona Dental Systems GmbH Nobel Biocare Canada Inc. smart web canada NSK Dental LLC Smile Reminder nu apparel Smile Restoration Dental Lab NuSmile Pediatric Crowns Snap On Optics Ocean Ceramics Ltd. Solaris Dental Design Inc. Ocean Pacific Med Tec Ltd. SS White OCO Biomedical, Inc. St John Ambulance Ontario Dental Association ASM Strategic Investment Realty Open Health Strathcona Community Dental Clinic Oral Oncology BC Cancer Agency and BC Oral Straumann Canada Limited Cancer Prevention Program Oral Science Orbit Imaging Centres Orthodontic Supply of Canada Inc. OutRank by Rogers Outside the Box Distributors Pacific Blue Cross Pacific Implant Institute Pacific Training Institute for Facial Aesthetics PANADENT Lanyard Paradise Dental Technologies Patterson Dental Name Badge Pelton & Crane PeriOptix, a DenMat Company Note Pad Periowave Dental Technologies Philips Sonicare Canada PhotoMed International Pierrel Pharma SRL Planmeca USA, Inc. Precious Metal Refining Services Premier Dental (Canada) Premium Dental Laboratories Ltd. Pro One Uniforms Professional Practice Sales Ltd. Attendee Bag Professional Sales Associates, Inc. Flyer Inserts

Success Practice System Integrator Sulcabrush Inc. Sultan Chemists, Inc. Sunstar Canada Supermax Healthcare Canada Inc. Sure Dental Surgical Smart Inc. Sybron Dental Specialties Synca Marketing Inc. TAB Custom-fitted Bras and FIRMA Energywear TD Canada Trust Tekscan, Inc. The Bridge Network Inc. Thommen Medical Canada Inc. Tim Stensrud Design Tokuyama Dental America Inc. Transitions Group North America Treatment Avatar Trihawk Troll Plastics Inc. UBC Faculty of Dentistry Ultimate Creations, Inc. Ultralight Optics UniNature Dental Enterprise (BC) Inc. Univet Optical Technologies North America Inc. VALEANT CANADA Vancouver and District Dental Society Vancouver Laser and Skin Care Centre Varndell Professional Leasing Vector Diagnostics Inc. VisiCom Paging Systems VLMTeck Inc. VOCO Canada, Inc. Waterpik Canada West Care Medical Ltd. Western Handpiece Repair Ltd. Young Dental

Are you reaching YOUR target audience?

Pen

Pillar Wrap Program Ad

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Advertising Opportunities Maximize your business potential and reach key decision makers!

How can you ensure your company’s name stands out from the competition and is recognized by thousands of Pacific Dental Conference attendees?

Take advantage of the PDC’s highly-visible advertising and sponsorship opportunities, which provide a cost-effective way to maximize your exposure at the 2015 show.

Preliminary Program

The Preliminary Program provides information on registration procedures, speaking session content, and other special events. There are only four of these advertising spaces available. In November, prior to the conference, 20,000 programs will be printed and mailed to all potential attendees.

A

Advertising in Preliminary Program (Full Colour)

Outside Back Cover (Full Page)................ $4,500 One Inside Front Cover (Full Page).................. $3,800 One 1/2 Page.................................................. $2,000 Two

B C

Mailing Info

All Prices are subject to 5% GST

Full Page Bleed 8.44 x 7.67

Full Page Bleed 8.75 x 11.25

1/2 Page Horiz.

7.25 x 4.44

Conference Program Drive traffic to your booth! Have attendees looking for you! This is a prime opportunity to tell potential and existing customers what you will be showcasing in the Exhibit Hall and where you will be located. The Conference Program provides information on speakers session content, special events and exhibitor product listings.

There are a limited number of advertising spaces available in different sizes. Approximately 14,000 programs will be printed and about 5,000 of those will be mailed out in January prior to the conference to pre-registered attendees and dental offices.

Advertising in Conference Program (Full Colour)

Outside Back Cover (Full Page)................ $4,500 Inside Front Cover (Full Page).................. $4,000 Inside Back Cover (Full Page)................... $3,800 Full Page (best exposure)........................ $3,000 1/2 Page.................................................. $2,400 1/3 Page.................................................. $1,800 1/4 Page.................................................. $1,100

One One One Eight Five Six Six

All Prices are subject to 5% GST

A

C

B Full Page Bleed 8.75 x 11.25 Full Page 7.00 x 9.85

1/2 Page Horiz.

7.25 x 4.44

1/3 Page Vert.

3.63 x 9.70

eBlasts (attendee/subscriber electronic newsletter)

Get your message out via email to Pacific Dental Conference subscribers.

Your 3.5” x 3.5” advertisement can highlight a new product or let attendees know about your show specials. Each eBlast is scheduled to go out to over 11,000 subscribers on a monthly basis from September to March.

Act fast! We only have space for two advertisements per email eBlast.

Need help with an ad? Let us design your ad - call for a quote.

September........$350 October............$400 November.........$425

December.........$450 January.............$500 February...........$550

March...............$600

Starting at: $ 350 plus GST (one e-mail eBlast)

All Prices are subject to 5% GST

Cancellation Policy

There will be no refunds, under any circumstances, for any purchased sponsorships or advertising opportunities. Items which are exclusive and require full payment at the time of selection are non-refundable. In the event that a company can not attend or withdraws from the conference, refunds will not be granted. A booth must be purchased in order to advertise at the conference.

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For more detailed information on each of these offers please contact us at 604-736-3781 or exhibits@pdconf.com

D 1/4 Page Vert.

3.67 x 4.48

Sponsorship Opportunities Stand out from the crowd with these branding opportunities!

PDC App

Attendee Bags

Your logo will display on the splash page and on scolling banner ads on the Smartphone or iPad App.

This sponsorship provides the maximum exposure on the exhibit floor and in the community. Over 11,000 conference bags will be distributed during registration.

This offers high visibility with great company recognition!

Recyclable bags will be used long after the conference is over.

(Exclusive sponsorship)

(Exclusive sponsorship)

Sponsorship fee: $15,000**

Sponsorship fee: $15,000**

Pens

Attendee Neck Lanyards

Put your company name or logo in the hand of every attendee! Pens will be distributed inside the attendee bags with conference literature.

(Exclusive sponsorship)

Reinforce your company’s support by literally “hanging-around” every attendee’s neck everyday of the conference. Attendees can’t enter sessions or the Exhibit Hall without wearing their badge, so you have guaranteed exposure!

(11,000 lanyards) Sponsorship fee: $10,000**

Sponsorship fee: $8,000**

NEW! Mobile Charging Kiosks

Note Pads

(Exclusive sponsorship)

Attendees need to recharge their mobile devices while attending the Pacific Dental Conference. The Charging Kiosks will be centrally located in the Exhibit Hall, and will be operating Thursday and Friday during the day. Your company name/logo Sponsorship fee: will be on the screensaver and on the kiosk signage. $5,000**

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Sponsorship fee: $5,000**

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On-site Opportunities Escalator Runners Stair Risers Elevator Wraps Pillar Wraps Aisle Banners Directional Cubes

Reader Boards:

•Conference at Glance •Exhibit Hall

Flyer Insert into Bag Wine Tasting Social Event Exhibit Hall Reception

Other Promotional Opportunities

We are exploring other possible sponsorship and advertising opportunities. As these become available we will notify our registered exhibitors by email and e-newsletters with the details of these new opportunities. If you have ideas of new ways we can work together to promote your company, please contact us to discuss.

You can book your advertising easily online using your exhibitor account under “Purchase Advertisements” and make your payment by Visa, MasterCard, or American Express as you did with your booth.**The above prices are subject to the 5% GST.

For more detailed information on each of these offers please contact us at 604-736-3781 or exhibits@pdconf.com

19

March 5-7

2015

Pacific Dental Conference Contact Information

Future Conference Dates

Pacific Dental Conference 305 – 1505 West 2nd Avenue Vancouver, BC V6H 3Y4

Vancouver Convention Centre March 17-19, 2016 March 9-11, 2017 March 8-10, 2018

We can be reached at:

Telephone: 604-736-3781 Email us at: exhibits@pdconf.com website: www.pdconf.com