Position Description Opera Philadelphia Administrative Assistant, Artistic Operations Type of Employment:
Regular Salaried Employee, Full Time
FLSA Status:
Non-Exempt
Reports to:
Production Manager
Important Staff Relationships:
Central Role:
SVP, Artistic Operations; Director of Production; Technical Production Manager; Costume Director; Technical Director; Artistic Administrator; New Works Administrator; Finance Department The Administrative Assistant, Artistic Operations is the central office administrator for the Artistic and Production Departments concentrating on Artistic Operations financial management, contract management and department support
Responsibilities: Artistic Operations Finance Administration Process Artistic Operations payroll Process Artistic Operations Account Payables Process Artistic Operations Account Receivables Process Artistic Operations credit cards Maintain Production Database of vendors and contractors Run regular Activity reports as requested from Artistic Operations personnel
Artistic Operations Administration Process and occasionally create Artistic Operations contracts and record keeping Process visas for all Artistic Operations Staff and Artists Assist with arranging travel and housing for all Artistic Operations Staff and Artists Schedule and take notes at Artistic Operations staff meetings Day to Day department purchases Assist with the hiring process of seasonal personnel Assist with obtaining permits Other Provide production support for other company departments as necessary. Other duties as assigned.
Position Description Opera Philadelphia Administrative Assistant, Artistic Operations Qualifications and Experience:
Bachelor’s degree and two years’ experience in a professional office environment. Experience in the performing arts preferred. Must be highly motivated and a self-starter. Excellent organizational, interpersonal, and communication skills. Ability to work alone or as part of a team. Must be able to handle multiple projects at the same time. Computer skills, with a working knowledge of Microsoft Office suite and Activity Accounting software or ability to learn
To Apply: Please submit a cover letter, resume and references to farino@operaphila.org. Only those selected for an interview will be contacted. No phone solicitations please. Opera Philadelphia is an Equal Opportunity Employer.