HOW TO REDUCE DYNAMICS 365 STORAGE COSTS AND INCREASE CAPACITY

Introduction

If your company has been using Dynamics 365 for a long time with the assistance of Microsoft Dynamics 365 consultants, you may be nearing the end of your storage space. As records and actions grow over time, so does the data kept in Dataverse, eventually exhausting the storage capacity allotted to each Microsoft tenant.

Buying more cloud storage capacity is an obvious short-term answer, but due to the added ongoing costs, there may be a more realistic long-term solution for some firms.

2) Remove data from Dataverse

If you have many emails with large attachments that cannot be removed, finding a means to move data out of Dataverse and into other systems becomes financially viable. This is because the ongoing costs of a SQL database or Azure Blob Storage are substantially lower than the extra Dataverse storage capacities.

This solution would necessitate the following in addition to an existing Dynamics 365/Dataverse environment:

 An Azure subscription for hosting the Azure SQL database and an Azure data factory for transporting data from D365 emails to Azure SQL and email attachments to Azure Storage.

 App Service Plan to host the App Service (OData) that will read data from the Azure SQL DB table and push it into Dataverse utilizing the Azure SQL DB table.

3) Maintain and periodically review your data retention policy.

Finally, take proactive actions to guarantee your organization's data management practices are sound. Examine the stored data to see whether it is worthwhile to keep it all. If your company still needs to get a written Data

Retention Policy, now is an excellent time to put one in place to comply with data protection regulations.

Conclusion

Online24x7 provides Microsoft Dynamics consulting services that can help you reduce Dynamics 365 Storage Costs and Increase Capacity. They have created their own data retention policies to assist you completely with the same. For instance, a rule can be set up to maintain no contact records unless there has been a support case, sales order, or monitored activity in the previous three years. If there is no compelling reason to preserve a record in the database, use this method to deactivate it.