Benefits of Visitor Gate Pass
Gone are the days when the sign-in process for visitors, vehicles was manual. Today modern businesses want their data to be completely safe and secure. Hence, they opt for the latest security systems to provide safe and secure environment throughout the premises. A fully automated gate pass Management software offers a more adaptable, efficient, and userfriendly visitor management system. The visitor gate pass system tracks down the entry and exit of every visitor into the premises throughout the day.
What is a Visitor Gate Pass?
The visitor gate pass also known as a visitor's badge is a printed piece of paper, including the official details like the names and a photograph of a person, entering the premises. The badge is either a sticky label or a piece of paper. Now one may wonder if these types of passes i.e. visitor badge / visitor gate pass are safe or not but before see the different types of visitor gate pass.
Types of visitor gate pass
There are two different types of visitor gate pass in the corporate world, and the Visitor Pass Management System manages which one needs to be issued to whom and for what purpose.
● Standard visitor pass
Standard gatepass is common for all the visitors. The receptionist at the front desk issues a visitor pass when you request it after entering the official building. This badge ususally holds the company logo and visitor's name in bold at the front.
● Customized Gate pass
These passes are special. They hold the information similar to the data fed in VMS (Visitor management system) or logbook on a fixed template designed by the company heads.
Is these visitor passes safe?
Now the big question is whether the gate pass you issue is safe or not. To understand that, first let us know about the challenges one may face with respective pass.
1. Issues with standard pass
Oneofthesignificant issues with astandardpass is thatyoucannot trackit.Ifthevisitor leaves the building, you cannot justify the presence by checking the history in the logbook. There is no trace of the visitor once it is lost.
2. Issues with the customized pass
Customized pass is better than the standard one but it too has its own drawbacks. If the essentials are not mentioned in the proper column as per the design of the badge, there can be issues for the visitor and the company. Second, if the picture is not clear, the pass can be considered invalid.
Solution to these issues
Even though the visitor gate pass sounds like a minimal addition to the company inventory, its impact is enormous. Providing the right administrative tool to the organization can keep your organizations data and employees safe and secure.
A visitor pass alone cannot protect the business but the combination of logbooks along with ebadges and gate pass management software makes a difference. Establish a digital visitor management system in your organization for better data protection.
Working of the Visitor Gate Pass System
1. As the visitor enters the company building, initially, they approach the front desk.
2. The receptionist will take in the required details, such as the name and the purpose of the visit, and put the details in the software.
3. The software will make confirmation by sending an OTP to the registered mobile number.
4. After the visit is confirmed, the confirmation notification is sent to the visitor's mobile.
5. The e-badge is handed over to the visitor.
6. Remember, a vehicle entry pass is also essential if your visitor is coming in a vehicle. E.g., if someone is coming to unload goods.
Benefits of digital visitor management system
1. Improved control with the visitor access
With the details in the software and digital gate pass, you can control the visitor's movement. You can allow him to access only the assigned areas.
2.Notification in advance of the arrival
When a visitor does pre-registration, a notification is sent to mobile as an SMS. This makes the check-in process fast and secure when the visitor arrives at the company.
3. Visitor e-pass generation
The system generates an electronic visitor pass when the credentials are enrolled. This maintains the records in the system and keeps the information safe and sound.
4. Visitor detail in the database
Keeping the details in the database saves your time if there is a frequent visit from any visitor. This helps in the quick creation of the visitor pass.
5. Live status of the visitor
The GatePass software shows the live moments of the visitor in the company. You can keep a check if the visitor is entering the prohibited area or not.
Conclusion
Safety and Security of the organization is important. Hence, it is vital to have a security system –gate pass management software, that tracks data along with keeping the organization safe and secure.