Nathan Pickard: Now That You Have the Data: Tracking Impact and Scaling Funding

9 b Co rp Yo u foc us o n th e Mis s ion.

We ’ll ta ke c a re o f the d a ta .

Th e 9 b Te a m

Na t h a n Pic ka rd , CIA, MBA Found e r

Pe d ro Amo rim, MSC, MSC Se n ior Da t a Sc ie nt is t

J e n n ife r Bro c k, PMP Pro je c t Ma n a g e r

J a c o b Tic e Da t a En g in e e r

Ca rlo s Mo re n o , MPA

Aria n n a Ku n zie , MSD

Pro je c t Ma n a g e r

Se n io r Da t a En g in e e r

Aly s s a Do t y , MA

J u s t in e Gra mlin g , MS

Op e ra t io n s & Pro je c t Le a d

Da t a Sc ie n t is t

?

Sa mu e l Ga lla h e r, Ph D, MPA Le a d Da t a Sc ie nt is t

Lin d s a y My e rs , MPA

Re s e a rc h & Pro je c t Co o rd in a t o r

Pa t ric k Fo rrin g e r

Se n io r Fu ll St a c k En g in e e r

Sa b rin a Le g g e t t

Le a d Fu ll St a c k En g in e e r

A cycle of co n tin u o u s im p ro ve m e n t to in cre a se yo u r o rga n iza tio n ’s co m m u n ity im p a ct

Ca s e St u d y : Th e Op p o rt u n it y Pro je c t

Using data as a s tra te g ic p riority

the community’s n e e d s a n d h ow yo u r o rga n iza tio n ca n a d d re ss th e m .

Ca u s e An a ly s is

Id e n tify p o ssib le ca u se (s) o f th e o ve ra rch in g p ro b le m so th a t we ca n b e gin a d d re ssin g th e n e e d

Th e o ry o f Ch a n g e

De te rm in e wh a t n e e d s to ch a n ge a n d h o w, a d d re ssin g th e id e n tifie d ca u se (s) o f th e p ro b le m

Lo g ic Mo d e l

Co n n e ct o rga n iza tio n a l a ctivitie s to in te n d e d ch a n ge , a n d id e n tify d a ta so u rce s fo r m e a su re m e n t

Ca u s e An a ly s is

Identify possible cause(s) of the overarching problem so that we can begin addressing the need

We believe that young people succeed and our communities thrive when we invest in afterschool and summer school programming.

Th e o ry o f Ch a n g e

Determine what needs to change and how, addressing the identified cause(s) of the problem

We support the out of school time community by dialing in on five strategic priorities: ● Advocacy ● Data ● Continuous Quality Improvement ● Partnerships ● Professional Learning

Lo g ic Mo d e l

In p u t s

Connect organizational activities to intended ch a n ge , a n d id e n tify d a ta so u rce s fo r m e a su re m e n t

Ac t ivit ie s

Ou t p u t s

Ou t c o me s

Imp a c t

● You n g p e op le h a ve a cce ss to 350 a fte r sch ool op p ortu n itie s ● With ou t in te rve n tion th a t n u m b e r is re d u ce d to 75

Lo g ic Mo d e l

In p u t s

Connect organizational activities to intended ch a n ge , a n d id e n tify d a ta so u rce s fo r m e a su re m e n t

Ac t ivit ie s

● ● ● ● ●

Ou t p u t s

Ou t c o me s

Ad voca cy Da ta Con tin u ou s Qu a lity Im p rove m e n t Pa rtn e rsh ip s Profe ssion a l Le a rn in g

Imp a c t

Lo g ic Mo d e l

In p u t s

Connect organizational activities to intended ch a n ge , a n d id e n tify d a ta so u rce s fo r m e a su re m e n t

Ac t ivit ie s

Ou t p u t s

Ou t c o me s

● Ove rsigh t of 30 You th -Se rvin g Orgs ● 145 in -sch ool p rofe ssion a ls

Imp a c t

Lo g ic Mo d e l

In p u t s

Connect organizational activities to intended ch a n ge , a n d id e n tify d a ta so u rce s fo r m e a su re m e n t

Ac t ivit ie s

Ou t p u t s

Ou t c o me s

● In cre a se d se n se of b e lon gin g

Imp a c t

Lo g ic Mo d e l

In p u t s

Connect organizational activities to intended ch a n ge , a n d id e n tify d a ta so u rce s fo r m e a su re m e n t

Ac t ivit ie s

Ou t p u t s

Ou t c o me s

Imp a c t

● 43% le ss like ly to b e ch ron ica lly a b se n t

how your orga n iza tion will re a ch its goa ls.

Ge o g ra p h ic An a ly s is

De te rm in e th e a re a s yo u r se rvice s a re m o st n e e d e d b a se d o n p o p u la tio n d e m o gra p h ics

Pro g ra m Eva lu a t io n Pla n

De ve lo p a p la n o f a ctio n fo r e n a ctin g yo u r o rga n iza tio n ’s th e o ry o f ch a n ge a n d lo gic m o d e l

Da t a Sy s t e ms Pla n n in g

Eva lu a te cu rre n t d a ta syste m s to d e te rm in e ga p s in e fficie n cy o r e ffe ctive n e ss

Ge o g ra p h ic An a ly s is

Determine the areas your services are most n e e d e d b a se d o n p o p u la tio n d e m o gra p h ics

“If I wasn’t here, I’d probably be home alone.” He was waiting for his chess club to begin.

The work of the Opportunity Project is ensuring that no young person in Tulsa is sitting at home alone, but that they have access to after school programing that is enriching, that is high quality, but it’s also safe and supervised.

Pro g ra m Eva lu a t io n Pla n

Develop a plan of action for evaluating your o rga n iza tio n ’s th e o ry o f ch a n ge a n d lo gic m o d e l

● ● ● ●

Su rve ys In te rn a l d a ta colle ction Ob se rva tion Exte rn a l d a ta con n e ction s

Da t a Sy s t e ms Pla n n in g

Evaluate current data systems to determine ga p s in e fficie n cy o r e ffe ctive n e ss

We support the out of school time community by dialing in on five strategic priorities: Advocacy, Data… ● Wh a t Da ta tools we re n e e d e d ? ○ Da ta m a n a ge m e n t syste m ○ Da ta stora ge tools ○ Da ta p roce ssin g tools ○ Da ta visu a liza tion tools

your organization’s p la n .

Sy s t e ms Re f in e me n t

Ma ke ch a n ge s to yo u r d a ta syste m s to e n su re th e y a re wo rkin g we ll fo r yo u

Da t a Co lle c t io n

Co lle ct th e d a ta yo u n e e d to e va lu a te yo u r p ro gre ss

Au t o ma t e d Re p o rt in g

En ga ge with yo u r d a ta u sin g in te ra ctive to o ls a n d d a sh b o a rd s

Sy s t e ms Re f in e me n t

Make changes to your data systems to e n su re th e y a re wo rkin g we ll fo r yo u

Wh a t ch a n ge s to d a ta syste m s we re n e e d e d ? ● In te rn a l ● Exte rn a l

Da t a Co lle c t io n

Co lle ct th e d a ta yo u n e e d to e va lu a te yo u r p ro gre ss

What data was collected? ● In te rn a l ● Exte rn a l How wa s it colle cte d ? ● Pla n n e d ● Sim p le ● Accu ra te ● Tim e ly

Au t o ma t e d Re p o rt in g

En ga ge with yo u r d a ta u sin g in te ra ctive to o ls a n d d a sh b o a rd s

How was data automated and operationalized? ● Sta ff re p ortin g ● Clie n t re p ortin g

your organization’s p ro gre ss.

Pro g ra m Eva lu a t io n

Eva lu a te yo u r p ro gra m ’s e fficie n cy a n d e ffe ctive n e ss

St a ke h o ld e r En g a g e me n t

De te rm in e wh a t sto rie s n e e d to b e to ld a n d to wh o m

Da t a St o ry t e llin g

Co m m u n ica te yo u r im p a ct to co m m u n ity p a rtn e rs a n d fu n d e rs

Pro g ra m Eva lu a t io n

Evaluate your program’s efficiency and e ffe ctive n e ss

I think one of the biggest measures of our success is we are seeing an increased sense of belonging among many of the youth we are engaging with.

St a ke h o ld e r En g a g e me n t

Determine what stories need to be told a n d to wh o m

Chronic absenteeism is on everyone’s mind right now. Rightfully so.

Da t a St o ry t e llin g

Communicate your impact to community p a rtn e rs a n d fu n d e rs

Because data is one of our strategic priorities, I know that kids last school year, who were enrolled in afterschool learning, were on average, 43 percent less likely to be chronically absent.

Ne xt St e p s