Camp Policies

KIDS CAMP POLICIES & PROCEDURES

The following are guidelines for the entire camp for the protective benefits of each person:

Dorm Rooms/Facilities

• No swapping or changing of rooms. • Pranks, pillow fights, or wrestling in dorms is prohibited. • Girls and boys are NOT allowed in the dorm area of the opposite sex. • All rooms are to be left clean before activities each day and when leaving on your final day of camp. • Inspection of rooms will be daily. • Food or drinks will not be allowed in the Worship Center or in the cabins. (Water is allowed.) • No outside food, drinks, or ice chests are to be brought to camp. (This does not apply to special dietary needs.)

Behavior

• You are expected to observe habits of personal courtesy and Christian conduct in order to protect and insure a wholesome atmosphere of an

Assemblies of God Camp. • Campers are to stay with coaches at all times. • Alcohol, tobacco, e-cigarettes and illegal drugs are strictly prohibited. • The daily schedule must be followed and attendance at all activities is required for both campers and staff. • Stay in lighted areas of the camp at ALL TIMES. • Fire Arms, knives, or any other weapons, are not allowed in the camp.

Dress Code

• Fingertip-length shorts may be worn during camp. • ALL clothing must cover chest, shoulders, backs, sides, and midriff at ALL times. • No tight clothing will be allowed (such as spandex, bike shorts, any type of shirt or dress). • Apparel may NOT display or promote tobacco, alcohol, controlled substances, or inappropriate language. • Bring shoes/clothes that may be worn in the water or mud. • Everyone is to wear shoes at ALL TIMES.

Off Limits!

• The recreation property to the south is OFF LIMITS, except for announced activities. • NO camper is allowed on staff vehicles, except in the case of an emergency. • Please observe the OFF LIMITS signs. • Cabins are off limits without an adult present. • No one is to leave the camp without permission from the Camp Director or Assistant Director. • No guests are allowed at camp, except credentialed ministers with the Assemblies of God.

Personal Belongings

• Respect the property rights of others. Do not borrow anything without permission. • The camp is not responsible for lost, damaged, or stolen items. • Shaving cream is for shaving only. Water balloons and water guns are NOT allowed in the cabins or worship center. • Campers are not allowed to bring electronic devices of any kind to camp. This includes cell phones, computers, tablets, CD players, iPods, etc. • Staff who bring electronic devices to camp, do so at their own risk. • If warranted, the camp leadership reserves the right to search for and hold or dispose of personal belongings.

Administration of Medication & Lice Check

• All Staff Members and Campers must provide a completed Medical Form on the first day of camp. If a Medical Information Form is not provided, the Staff Member/Camper will be sent home; transportation is the responsibility of the church. • All medications must be administered by the First Aid Staff. No exceptions. • Medication that is not listed on the Medical Form, expired, or sent in baggies or weekly dose containers will not be given. • All Staff Members and Campers are required to undergo a lice check two weeks prior to camp and, again, on the morning of camp. The check will be administered by your church’s Camp Coordinator or their representative. All persons must be nit-free in order to attend camp. Any person found to have lice at camp will be sent home; transportation is the responsibility of the church.

Lost and Found

• Please label all items with first and last name. We will do our best to return items to their owner. We will hold all luggage and lost & found items for one week. All items not claimed within one week will be donated to charity.

Media Disclosure

• All campers agree that any media captured (photos, video, audio) is the property of the Oklahoma District Council of the Assemblies of God and can be used for future promotion.

Rules of acceptance and participation in the program are the same for everyone with regard to race, gender, or national origin.

CAMP STAFF GUIDE

• Many of the following guidelines may or may not apply to your position that you are serving. It is still a good idea to be familiar with all guidelines and duties of the camp positions.

• Always meet your campers with a smile. Let your first impression be a pleasant one. Campers have come for a good time, and we want them to have exactly that.

• Names are like doorknobs—they open the door to let you in. Learn the campers’ names and call them by their names. Avoid “Hey you, Slim, Red, etc.” Start off the first day by calling them by their proper names.

• Go over the Camp Policies (p. 5) and Camp Schedule (inside back cover) with your campers. As soon as a room has been filled and campers are moved in, go to the room with the campers and explain to them that they are responsible for their room, and property damage will be paid by those who have done the damage.

• Don’t pry! Win the right to be heard. Be a good listener. Be available at all times. Be careful not to try and solve the campers’ problems. Instead, guide them to the Word of God where the Holy Spirit can speak to them and they can find the principles for making right choices. Your campers cannot take you home to help solve their problems, but they CAN take Christ.

• Not all problems have a spiritual origin, but the camper will not find a permanent solution to his or her problem until they are in the proper relation with Jesus Christ. Lead them to the point where the Holy Spirit can effect an inner change in their life. A wise coach will try to find out why a camper acts the way he or she does (particularly a “problem camper”). Rather than automatically disciplining or treating a manifested behavior, seek its cause.

• Be shockproof! Campers may try to shock you with real or fanciful stories to see if you condemn them as people. Disagree with what they have done, but don’t reject them. Accept them as individual people; reject their sin. Be honest! (Kids spot a phony quicker than anyone else.) Be available and approachable at all times.

• By faith, commit your campers to the Lord. Trust Him to work in their hearts, to give insight, motivation, and change. You might make the camper conform, but only the Holy Spirit brings about the needed inner change. So, trust Him to work through you.

• Always be ready to assist campers to a greater spiritual experience. Remember, you set an example in all that you do and say at camp this week. Ask yourself, “Will kids want to commit their lives to the Christ they see in me?” The coach should carry a burden for each camper in his or her group and should sincerely pray that each will be saved, filled with the Spirit, and wholly committed to Christ before leaving camp. For some campers, YOU may be the greatest spiritual influence in their lives.

• Above all, LOVE. There is no greater human force to break down resistance, bridge all gaps, and effect an eternal change in young lives. Of all the qualities needed to be a good coach, we can sum it up by saying, “BUT THE GREATEST OF THESE IS LOVE!”

CAMP STAFF GUIDE

• Coaches must obey the rules which apply to the campers. From now on, constant vigilance will be necessary. Not just to watch for campers who will break camp rules; but more important to watch for opportunities to help meet a need in their lives. Observation and discussion will be necessary for you to be able to fill out the Results Form correctly at the end of the week, so we can celebrate the campers that made life changing decisions.

STAY WITH YOUR CAMPERS! Kids Camp is different from Youth Camp. At Kids Camp, the campers require constant supervision. Coaches must stay with their campers during recreation activities, meals, services, concessions time, and in the cabins. Campers are not allowed in the cabins without their coach present.

COACH’S ROOMS - Coach’s sleeping quarters and restrooms are off limits to campers. Even if your own child is in your room, they must stay in the area designated for campers. Campers are not allowed to use the coach’s restroom or sleep in the coach’s room.

COACH TOGETHER - There will be two coaches in each room. The coaches may come from different churches – or the same church. Regardless of which church the coaches come from, both coaches are expected to work together and coach together. This means that all tasks should be shared between the two coaches. Please do your best to include ALL campers in your conversation and activities, and not just campers from your own church. All campers in your room have been entrusted to your care – not just for safety supervision, but for spiritual supervision. Please look after the physical and spiritual welfare of each camper in your care.

FREE AGENTS - Sometimes at camp, there are campers who have no adult representative staying with them for the week of camp. We call these campers Free Agents. This situation can prove to be a little scary for some campers. The Deans will let you know if a Free Agent is staying in your room. Please take extra care during and at the end of camp to see that their needs are met.

WATER! WATER! WATER! At camp, we have a saying: “Jesus is your best friend – but WATER is your second best friend!” Please ensure that you and your campers are drinking water. Watch for signs of dehydration. Even if you and your campers are wet, you still need to drink water – lots and lots of water!

DRESS CODE - The dress code for Kids Camp is “Clean & Covered”. Please see that your campers shower daily. Fingertip-length shorts may be worn during camp. All clothing must cover chest, shoulders, backs, sides, and midriff at ALL times. Tight clothing or apparel promoting tobacco, alcohol, controlled substances, or inappropriate language will not be allowed. Shoes must be worn at all times. Contact the office if you discover that the clothing supply & demand for a camper is in need of assistance. We do have a limited supply of clothing in the First Aid Station.

Coaches are responsible for checking campers each time they leave the room to see that they are appropriately dressed.

Continued on next page.

CAMP STAFF GUIDE

If you see a camper from another room in violation of the Dress Code, please do not approach them. Simply bring it to the attention of one of the Deans, Assistant Director, or Director, and they will handle the problem.

Please encourage and display modesty with your campers. Do not allow anyone to walk around the cabin without clothes on.

Medication - All medication must be checked in at registration upon arrival at camp. This rule is for campers and coaches. Staff members who are not staying in a room with campers may keep their medication in their room.

Coaches will be notified if one of their campers is scheduled to take medication. It is the coach’s responsibility to take the camper by the First Aid Station to receive their medication. DO NOT administer MEDICATION or FIRST-AID to CAMPERS. All medication or first-aid given to a camper must be administered and documented in the First Aid Station. This includes all over-the-counter medications, vitamins, supplements, and oils.

Staff members who are staying in a room with campers must check-in their medications, but they do NOT have to wait in the medication line to get their medication. Simply ask the First Aid Receptionist for your bag of medication, and they will give it to you. Your medication administration will not be documented. You will serve yourself. If privacy is needed to administer your medication, the office restroom is available to you. When you are finished with your medication, please return the bag to the First Aid Receptionist for safe keeping.

EMERGENCIES - Emergencies come in all shapes and sizes during camp. We don’t expect you to handle them on your own. Let us help you!

Emergency Walkie Talkies - Emergency Walkie Talkies are located in each cabin above the sink in the commons area. Please use these for EMERGENCIES ONLY. Be sure to turn them on before attempting to use them. Also, please turn them off after using. Directions are included on the side of the box that holds the walkie talkie. Be sure to identify your cabin and room when calling for assistance. If an emergency happens outside of the cabins, any Kids Camp Intern (orange lanyard) or Executive Staff Member will have a walkie talkie to assist you. Just make your situation know to them.

Bunk Bed Emergency - If someone falls from a bunk bed, please do not move them. Have someone stay with the injured person to keep them calm and still, while another person goes to get the Emergency Walkie Talkie. When notified, our First Aid Staff will come to you.

First Aid Needs - If someone is injured or is in need of First Aid, find someone with a walkie-talkie to call for assistance. We will send someone to transport the person to the First Aid Station or have the First Aid Staff come to you.

“Night Time” Emergencies - Sometimes campers don’t make it to the toilet when nauseated or in deep, deep sleep. If you discover that someone has thrown up or wet the bed, please call on the Emergency Walkie Talkie. We will bring replacement bedding and assist with clean-up.

CAMP STAFF GUIDE

Emergencies Back Home - If you are notified of an emergency happening back home, please let us pray with you. We have Camp Pastors at camp whose main job is to minister to the adults serving at Kids Camp and campers with special circumstances. Be sure to alert someone in the office, and we will connect you with someone to talk with and to pray with you.

CELL PHONES - We realize that you have given your time to come and minister to the campers at Kids Camp and that life is moving forward back at home with your family, job, business, etc. We want you to be able to stay connected to things back home. However, we respectfully ask that you do not use your cell phones in front of campers.

Campers are not allowed to have cell phones at camp. We want them to unplug and get away from it all so they can focus on getting closer to the Lord. If cell phones are brought by a camper, they may be checked in to the office for safe keeping.

DO NOT ALLOW CAMPERS TO USE THEIR CELL PHONE – OR YOUR CELL PHONE - TO CALL OR TEXT. If a camper needs to make a call home, please make arrangements through the Camp Director or Assistant Director.

HOMESICKNESS/CALLING HOME - In many cases, calling home only increases homesickness. But in other cases, just hearing an assuring voice from home is just enough to help a camper make it through the week. Use caution in determining which track to follow. If you as a coach feel that a phone call home would help, please bring the camper to the Camp Office. We have a protocol that we would like you to follow, so we can avoid unnecessary problems. Camp leadership needs to be made aware of extreme homesick cases. If you are dealing with a case of homesickness that is too much for you to handle, please notify the office. We have learned some key points over the years in dealing with homesickness. The bottom line: We want to do everything possible to help a camper stay at camp. Let’s work together to make the best experience for the campers.

NO FOOD OR DRINKS ALLOWED IN THE CABINS - Water is allowed, but please do not bring food or drinks into the cabins. Let’s work together to keep our camp facility clean! Next week’s campers don’t want to sleep on a bed stained with chili cheese nachos from the concession stand! Also, by keeping food and drinks out of the cabins, bugs and critters won’t be tempted to come in for a visit!

CAREFUL CONVERSATION - Do your best to guide conversation within your group. Be careful not to negatively discuss pastors, churches, church members, camp staff, camp food, camp activities, etc. Also, be aware that your attitude can set the tone for the entire room of campers. If you are in a negative mood, that mood will transfer to your campers, and that may result in added problems. But – if you are in a positive mood, that mood will transfer to your campers, and that will result in a positive atmosphere. Remember - the campers will look to you for an example to follow.

PRANKS, PILLOW FIGHTS, & WRESTLING - Pranks, pillow fights, and wrestling in the rooms are strictly prohibited. Be sure that no pranks are taking place in the cabins or on the property. There are too many “harmless” jokes that can turn into lawsuits, if we are not careful with what we allow to happen.

CAMP STAFF GUIDE

ROOM INSPECTION - All rooms will be inspected daily. All rooms must be left clean before leaving each morning. A checklist of tasks that need to be completed is posted in each room. Many campers have never been challenged with cleaning before. Allow your guidance in this area to be a mentor moment!

KIDS CAMP SPIRIT AWARD - The Kids Camp Spirit Award is awarded at the end of camp to one boy room and one girl room who show outstanding camp spirit. Kids Camp Staff will be watching throughout the week, and they will make note of cabins displaying excellent camp spirit. Some examples of camp spirit are: • Making a door banner for your room (Supplies are available at camp during Open Recreation) • Decorating your room • Chanting, singing, etc. while going from one activity to another • Picking up trash as a group – when not asked • Leaving notes or testimonials for the Deans to collect during room inspections • Random acts of kindness

Also, a Front Row Pass will be awarded daily to one boy room and one girl room for outstanding daily camp spirit.

SUPER ROOM - Super Room is awarded at the end of camp to the one boy room and one girl room with the highest total points. Points are earned by the following:

• Cleaning your room daily • Bible Reading • Morning Recreation Games

Bible Reading Points must be noted each day on the form provided in each room. They must be turned in to the Dean on Thursday night to count toward Super Room.

Demerits will be given for tardiness to any scheduled event, activity, or service.

CAMPER OF THE ROOM - Camper of the Room is awarded to one camper from each room that has shown Christ-like characteristics throughout camp. Campers will vote on the last night of camp.

PERSONAL BELONGINGS - Please respect the personal property of others. Do not borrow anything without permission. Kids Camp is not responsible for lost, damaged, or stolen items. Campers are not allowed to bring electronic devices of any kind to camp. This includes cell phones, computers, tablets, CD players, iPods, etc. Staff who bring electronic devices to camp, do so at their own risk. If warranted, the camp leadership reserves the right to search for and hold or dispose of personal belongings.

LOST & FOUND - Lost & Found is located in the Camp Office. If items are labeled, we will do our best to return them to their owner. We will hold all lost & found and left over luggage for one week. All items not claimed within one week will be donated to charity.

CAMP STAFF GUIDE

SERVICE TIME - Please take campers to the restroom before the service begins. Campers will not be allowed to go to the restroom during service, unless accompanied by their coach. During services, coaches are required to sit with their campers. To allow for closer access to the front, each room will be assigned a color that will alternate each night. Your room’s color will be listed on your room door. Support Staff may sit with the campers from their church, but they will be required to quietly exit quietly when the altar call starts on the first night’s service. This will allow the Support Staff to prepare for the next event. During the afternoon services, support staff may stay for the entire service.

OFF LIMITS!

• The recreation property to the south by the lake waterfront is OFF LIMITS, except for announced activities. • If a camper has a history of sleep walking, falling out of bed, or other sleep challenges, do not allow the camper to sleep on a top bunk. • Jumping from bunk to bunk, standing on beds, or jumping off the beds is strictly prohibited. It is the responsibility of the coach to monitor this behavior. • No one is to leave the camp without permission from the Camp Director or Assistant Director. • Please do not perform Water Baptisms while at camp. This is a very important time in a child’s life that should be shared with their parents. Encourage campers to go home and discuss this important step with their parents and pastor. We don’t want parents to miss this significant event! • Visitors are not allowed at camp, except credentialed Assemblies of God ministers. Even though credentialed Assemblies of God ministers are allowed at camp, they still must check-in with

Security at the front gate.

ALERT BANDS - Campers who have allergies, medical issues, special needs, or who need to take medication will be given bracelets to identify the issues of the camper. Coaches need to make themselves aware of all special circumstances related to the campers in their room.

SPECIAL FOOD NEEDS - If you, or a camper in your room, have food allergies and have brought your own food to prepare for meals, please see the KP Director. They will show you where to store and prepare your food. They will also put you in contact with the head cook. She may be able to assist you or your camper with your food preparation or provide an alternative food item.

CONCESSIONS TIME - During recreation times and each night, the Concession Stand will be open. We will have items available for $0.50 and up. The proceeds from concessions go toward running our camp. They help keep the price of our camp affordable. Therefore, no outside food or drinks are allowed at camp. (This does not apply to special needs food.)

BANK BANDS/BUDDY BANK - Campers are encouraged to deposit their spending money into the Buddy Bank and exchange it for bank bands to purchase items from the concession stand. A coach must be present for a camper to withdraw more than $5 at a time. A special band will be given to purchase a T-shirt. At the end of the week, all money that is not spent will be returned. Please note: The Buddy Bank will close 10 minutes before the end of recreation time, so please plan to make withdrawals before this time.

CAMP STAFF GUIDE

K.I.D.Z. RADIO - During evening concessions time, KIDZ Radio will be up and running with our very own live DJ! We want to assure you that all music played is from an approved playlist. The list contains Christian songs, Christian parody songs, and just plain “fun songs”. We encourage coaches to participate in camp dances with their campers! You will make memories for sure!

SEVERE WEATHER - Please become familiar with the Severe Weather Instructions posted in each room. We will do our best to quickly notify each cabin of schedule changes or delays. With a camp our size, rainy day plans do take some time to get into place. Thank you for your patience!

MAIL DELIVERY - Camp mail will be delivered to your room daily. Big Box of the Day will be announced and delivered at the end of Chapel each day. If you have mail that you would like to be delivered, you may bring it to the Information Booth in The Solid Rock.”. Make sure that each envelope is labeled with the camper’s name, church and delivery day.

KITCHEN PATROL (KP) - Each room will be assigned one meal that they must help the kitchen staff with serving and cleaning. On the meal you are assigned KP, you will be allowed to eat early during the KP meal time. Check the schedule in your packet for your KP assignment day. Please report to the KP Director at your scheduled time.

RECREATION - All campers must stay with their group during recreation times. During Open Recreation in the afternoons, groups may split up to do different activities – as long as campers are with an adult at all times. In a camp of our size, the Recreation Director cannot possibly carry out the recreation without help and cooperation of the coaches and/or support team. If you are assigned a certain game, the Recreation Director will give you the rules of the game, forms, etc. to adequately aid in supervising the activity. Sporting equipment is costly, and without proper supervision, young people get carried away in their enthusiasm and needless breakage occurs.

FEET OFF THE FLOOR - During “Feet Off the Floor” time, campers are required to be in their room. Devotions, Bible reading, naps, discussions, etc. may take place.

FACILITY GUIDELINES - We are very thankful and excited to have a new camp facility. We ask for your help in maintaining it. Please help us to keep the facility in great condition by following these listed guidelines:

• Do not move any furniture without the permission of the Camp Directors. • Do not use tape, tacks or pushpins, mounting squares, etc. on the walls to decorate your room.

Painter’s Tape is acceptable, but it must be removed at the end of camp. • Please make sure your room is ready for daily inspections by cleaning according to the checklist. • Please inform the camp office if any item is in need of maintenance. • Do not bring food or drinks into the cabins. (Water IS allowed.)