Oregon Coast Community College
Student
Handbook
2013-2014
Table of Contents Part I Academic Advising........................4 Academic Calendar........................5 Academic Integrity.........................5 Accreditation..................................6 Alcohol/Drug Use Policy..............21 Associated Student Government (ASG).............................................7 Audit Procedure.............................7 Basic Skills Department................8 Bookstore/ Your College Store......9 Campus Hours .............................11 Campus Safety..............................11 Career Information System (CIS)............................................14 Children and Pets Policy..............14 Compass Placement Testing....... 15 Course Numbers..........................15 Disability Services...................... 16 Discrimination and Harassment Policy.......................20 Distance Education......................21 Drug Free School and Workplace....................................21 Enrollment Services....................22 Emergency Numbers...................22 ESOL (See Basic Skills) FAFSA.........................................22 Financial Aid................................23 GED Testing (General Education Development).............23 Instructional Services...................23 Library and Media Services.........24 Lost and Found............................25 On Course Principles...................26 Online Registration (myOCCC)...................................28 Parking.........................................29 Phi Theta Kappa...........................29 Public Phones...............................30 Release of Student Information..................................30
Refunds....................................... 31 Scholarships ................................31 Student Services...........................32 Testing Center (See Compass or GED) Tobacco-Free Campus..................33 Transcripts....................................34 Transfer Programs........................35 Tutoring Services.........................36 Veterans Services....................... 36 Weather (School Closures).........37 Part II Page 38-63 Student Consumer Information Academic Integrity.......................38 Equal Opportunity........................42 Student Records Policies and Procedures....................................43 Student Right-to-Know................45 Social Security Number. .............45 Crime Awareness and Campus Security.........................................47 Sexual Harassment Policy............48 Student Rights and Responsibilities............................49 Student Discipline........................53 Protection of Students, Staff and College.........................................56 Measures to Enforce Standards of Student Conduct ..........................58 Drug and Alcohol Policy/ Drug-Free School and Workplace.................59 Conflict Resolution......................61 Part III Page 64-68 Dictionary of College Terms
1
2
WELCOME TO OCCC from Cindy Carlson, Director of Student Services Dear OCCC Students, Welcome to Oregon Coast Community College! Whether you are new to the College or returning for another year, we’re pleased that you’ve chosen to take classes with us. We have produced this Student Handbook to guide you along the way. I encourage you to spend time reviewing the information found here and keep it as a resource for future questions you might have as the year progresses. If you find you need assistance, Student Services is a good place to start! Just stop by our front desk or call us at 541-867-8501. All of us at OCCC are committed to your success as a student ~ we’re your support team as you work toward reaching your goals ~ and we wish you the very best in these endeavors! Have a great year!
Cindy Carlson
3
•Helping
transition into the College culture/ academic environment
Academic Advising Student Services 541-867-8501
• Discussing the importance of completing prerequisites
Barbara Kessel Specialties: Nursing & Allied Health Also advises for all other degrees and certificate programs at OCCC. (541) 867-8521 bkessel@occc.cc.or.us
• Helping locate college resources • Assisting in understanding of college policies and procedures • Helping with transitioning to a university or four-year college
Ben Kaufmann Specialties: Aquarium Science & Criminal Justice Also advises for all other degrees and certificate programs at OCCC. 541-867-8512 ben.kaufmann@occc.cc.or.us
• Helping understand course content and requirements • Interpreting the College schedule and catalog
Academic advisors are available to help students succeed. Services include but are not limited to: • Interpreting assessment results • Helping select appropriate classes • Helping select a degree/program • Helping students have a successful college experience
4
•Answering questions and monitoring progress towards meeting degree requirements • Helping complete/review graduation petition
Academic Calendar
Academic Integrity
The current academic calendar can be accessed at http://www.oregoncoastcc.org/academic-calendars. It is located at the link on the bottom of OCCC’s homepage: www.oregoncoastcc.org.
Honesty in all academic work is an essential element in a learning environment. Attempting to gain unfair academic advantage by cheating or presenting another’s work as one’s own are violations of OCCC’s Guidelines for Student Conduct. The descriptions below outline unacceptable academic conduct that may lead to disciplinary action up to and including expulsion from the college. Cheating Cheating is an act defined as presenting examinations, assignments, materials, projects, or other work which was completed, created, and/or assembled from sources or activities forbidden by the faculty. Cheating includes giving information, materials, or work to another person in order to help that person cheat. Cheating is any act in which a student gains unfair academic advantage through duplicity, deception, or dishonesty of any kind.
5
Plagiarism
Copyright Violations
Plagiarism is an act defined as presenting academic work, term papers, essays, projects, experiments, examinations, or other assignments which are not entirely the student’s work.
Unauthorized use of copyrighted materials from any source, including but not limited to, print and electronic media, is an act of academic dishonesty. Copyright violators are subject to legal penalty. Contact the Director of Library and Media Services for a complete copy of OCCC’s copyright policy at 541-867-8528 or ksearles@occc.cc.or.us.
Plagiarism may include, but is not limited to, quoting sources without giving appropriate credit, building upon the work of another without giving proper credit, taking and presenting as one’s own work actual articles or documents or any portion of actual articles or documents from any source, including print, computer and electronic media, or directly using another person’s ideas or concepts rather than words without crediting the source.
Accreditation Oregon Coast Community College provides college credit courses, degrees and certificates through its relationship with Clatsop Community College of Astoria, Oregon. Clatsop Community College is accredited through the Northwest Commission on Colleges and Universities. Credits, certificates and degrees earned at Oregon Coast appear on Clatsop transcripts and are transferable to fouryear institutions, subject to specific requirements of the receiving institutions.
Read about how to avoid plagiarism at http://owl.english.purdue.edu/owl/ section/3/33/.
6
A copy of OCCC’s official accreditation documentation is on reserve and available for review in the OCCC Library during regular business hours.
Associated Student Government (ASG) Will Quillian ASG Advisor 541-867-8517 wquillan@occc.cc.or.us
Audit Procedure Students may audit a credit class in which they are enrolled if they do not wish to receive a grade or credit. However, auditing students must pay full tuition and fees and obtain the instructor’s permission to audit a course. Students must meet with the instructor to determine if there are any specific requirements or expectations for auditing a course.
The Associated Student Government of Oregon Coast Community College (ASGOCCC) is the official organization representing Oregon Coast Community College students. ASGOCCC operates under a constitution designed to promote student activities and a student voice. ASGOCCC provides an important link to other students, College staff and the general public through various activities. All students are invited to attend ASGOCCC meetings to give voice and suggestions. ASGOCCC is a voting member of Oregon Community Colleges Student Association (OCCSA), a statewide organization representing all community college students in the state of Oregon. Contact the club advisor, Will Quillian, at wquillian@occc.cc.or.us if you are interested in ASG or have questions.
An audit carries no credit, and therefore does not meet degree or certificate requirements. Nor does it contribute to full-time student status. A student wishing to change from credit to audit, or audit to credit, must do so within the first three weeks of the course. Audit requests submitted and received after the third week of class will not be processed. More information about audit procedure can be found at http://www.oregoncoastcc.org/ auditing-course.
7
Basic Skills Department 541-867-8535 •College Preparatory Classes •ESOL •GED Preparatory Classes •GED Testing The Basic Skills Department prepares students for college study, employment and community membership. Reading, writing, math and study skills are taught through a variety of means. Pre-college students are enabled to bring their skills up to the standard required by their chosen course of study or occupation (Adult Basic Education). Adults without a high school diploma are prepared for the GED tests. OCCC also offers reading, writing, speaking, listening, pronunciation, computer skills, and more in the English for Speakers of Other Languages (ESOL) program.
8
ESOL classes are available during the day and during the evening at our Central Campus in Newport, as well as in Newport at the Oceanspray Family Center, and at Food Share of Lincoln County. Students may improve their English skills, become qualified to get a better job, prepare for college and improve the quality of their lives in the United States. For more information about ESOL classes at OCCC, please call Will Quillian at (541) 867-8517 or email wquillian@occc.cc.or.us or contact Diana Perez at (541) 574-1620 para Español.
After purchasing an item, a student should save their receipt. If a student should need to return any items they must have their receipt in order to receive full credit. WITHOUT A RECEIPT NO REFUNDS WILL BE GIVEN. Returned items must be unopened and unused. If the item came prepackaged, a student should not open it until they attend the first class where their instructor will verify all items required for the course. Remember that returns are only accepted during the first two weeks of the term on selected course materials.
Bookstore/Your College Store 541-867-8523 We accept VISA, Mastercard and Discover. Your College Store provides textbooks and other materials required for your classes, as well as a variety of convenience items. Some of these items include: • School & Office Supplies • Apparel • Food & Beverages Students must remember to bring a copy of their class schedule to Your College Store. This will assist the student in finding the correct course materials.
9
Book Buy Back Policy
Used Book Bulletin Board
Used book buy back is held during Finals Week ONLY. No receipts are needed during this time. The following conditions must be met to sell back textbooks: •Books must be listed in the current buying guide •The book is the current edition, volume, etc., and is in good condition •Textbooks may contain a reasonable amount of highlighting or writing •Study guides or any “fill in the blank” books must be absolutely clean and complete, with no marking of any type •Workbooks must be clean and complete.
Students are encouraged to post their textbooks for resale on the bulletin board at the bookstore. Students purchasing textbooks from other students are encouraged to check with the bookstore to validate current edition and author information, prior to purchasing. All such transactions are between the buyer and seller and do not involve OCCC.
10
Campus Hours
Campus Safety Russ Engle Director of Facilities, Maintenance and Safety 541-867-8549 rengle@occc.cc.or.us 7:30 a.m to 4:30 p.m.
When College is in session: Opens- M-F 7:30 AM Closes- M-TH – Follows the night class schedule. F 5:00 PM When College is not in session: M-F 7:30 AM–5 PM Refer to the academic calendar at www.oregoncoastcc.org to see College furlough days and holidays.
Other Hours Call TCB Security 541-574-2828 For Emergencies Dial 911 Oregon Coast Community College is committed to providing a safe and secure environment. During hours of operation, the following services are provided to enhance services and personal safety and security: • Ensuring that doors are unlocked for College classes and activities. • Securing facilities at the end of each day. • Responding to potential safety and security situations. • Recording incident reports for subsequent action. Incident report forms are available from Russ Engle at 541-867-8549 or rengle@occc.cc.or.us.
11
PERSONAL SAFETY:
EMERGENCY CALL STATIONS- OUTSIDE There are two blue-light emergency call stations at the Central Campus that can be pushed for assistance in the event of an emergency. They are located at the main entrance between the Aquarium Science Building and the College parking lot entry and on the North side of the building near the bicycle rack.
1. Be aware of your surroundings and those people near you. 2. Always walk in well-lit, well-traveled areas. 3. During the day, report suspicious persons and activities to the Director of Facilities at 541-867-8549. 4. During evening hours, contact TCB Security at 541-574-2828.
THEFT:
EMERGENCY CALL STATIONS-INSIDE There is one public phone near the South stairway and black square phone devices near the exit of most classrooms. In a life-threatening emergency, students should not hesitate to call “911” to ask for assistance. Students can then notify Campus Security at 541-5742828. For emergencies dial 911. From campus phones: Dial “9”, then “911”.
12
Theft is the most frequently reported crime on campus. In view of this, students should always take the time to ensure that their personal property is secure. Here are a few general tips to guard against theft: 1. Never leave purses, any amount of cash, your textbooks, etc., unsecured or unattended. 2. Keep a written record of valuables, including description and serial/model numbers. This helps in proving that the items are yours and may aid in the reporting and recovery process. 3. Report missing or stolen property to the Director of Facilities at 541-867-8549.
FIRE ALARM AND EVACUATION PROCEDURES:
MEDICAL EMERGENCIES, INJURY & ACCIDENTS:
Evacuation of buildings or facilities will be signaled by the sounding of a fire alarm or by verbal notification. If you hear the alarm ringing (or are notified verbally of an evacuation) you must leave the building immediately. If you are in class, wait for directions from your instructor and accompany her/him swiftly to the nearest exit.
In the event of minor injuries, provide necessary assistance to victims. If a person is seriously injured, do not attempt to move the victim unless there is a further life-threatening situation. Go to the nearest phone and dial 911 (9-911 from campus phones.) In all situations, report the injury or accident to College staff.
EARTHQUAKES & NATURAL DISASTERS:
Remember! You are responsible for your own personal conduct and safety and that of any guests you invite on campus, as well as the safety of your property. College provided safety and security services—which are only meant to enhance, not replace personal responsibility—are greatly affected by the level of care taken by students and guests.
If you are inside a building during an earthquake or other natural disaster, stay there and get under a desk/table or stand in a corner. In the event of major damage or disruption, or if instructed by College staff, be prepared to evacuate the building. If outdoors, proceed into an open area away from trees, buildings, power lines, etc.
13
Career Information System (CIS)
Children and Pets Policy
http://oregoncis.uoregon.edu/webcis
In order to provide an effective educational environment for adults and to ensure the safety of children on campus, students are not allowed to bring children to classes nor are they permitted to leave their children unattended anywhere in the College or on the property of the College.
Username: oregoncoast Password: cissharks CIS (Career Information System) is an online resource for Oregonians that has current information about work, education, training and financial aid.
Students who bring children to class will be informed that they cannot attend class with children present. The College will take action for persons not cooperating with these procedures. All persons attending classes must be registered and officially enrolled (on the class roster.). Animals present must be for legitimate instructional purposes or authorized as service animals or service animals in training.
Get information to learn: •how to set career goals •where to go to school for a degree or technical training •what to study •how to pay for college •how to get and keep a job
14
COMPASS Placement Testing
Course Numbers What do they mean?
Central County Campus Testing 541-867-8501
In order to ensure that students are taking the courses required for their degree or certificate, it is essential that they maintain regular contact with their academic advisor. The Oregon Coast Community College Catalog provides information about courses that will transfer to the Oregon four year public institutions. These courses are applicable to AAOT, ASOT, AGS and AAS degrees. It is the student’s responsibility to check with their academic advisor and the institution to which they plan to transfer to ensure the transferability.
North County Campus Testing 541-996-6222 The COMPASS placement assessment is essential for proper placement in classes at Oregon Coast Community College in order to help ensure you have a successful college experience. Please contact an academic advisor at 541-867-8521 or 541-867-8512 to determine if you need to take the COMPASS placement test. For testing in Newport, please schedule your test date and time by calling 541-867-8501 or 541-8678505. For testing in Lincoln City please call 541-996-6222, ext 201, 541-867-8501 or 541-867-8505.
15
REMEMBER- A student should consult their academic advisor to plan their class schedule each term. They must meet with an academic advisor to be cleared to register. It is also important for the student to make contact with the admissions or advising office of the institution to which the student plans to transfer. The College offers resources and assistance, but ultimately it is the student’s responsibility to make sure that they are taking the correct courses necessary for their degree program and for transferring. Disability Services Cindy Carlson Director of Student Services 541-867-8511 ccarlson@occc.cc.or.us Oregon Coast Community College is committed to providing equal opportunities for students with disabilities throughout the College community. Students with documented disabilities are entitled to reasonable accommodations under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.
16
Our philosophy is to maximize your independence and self-reliance by providing a variety of support options to assist you in achieving your educational and/or vocational objectives. To receive services, you must submit documentation of your disabling condition(s) to the Director of Student Services. To initiate support services, please contact, Cindy Carlson at 541-867-8511 or at ccarlson@occc.cc.or.us. It is your responsibilities to self identify and make the request for services.
Inquiries regarding compliance and/or grievance procedures regarding nondiscrimination in provisions of education services, related services or access issues (in compliance with 34 CFR 104.8) should be directed to Cindy Carlson, Director of Student Services and Section 504 Compliance Officer (400 SE College Way, Newport, OR 97366) at 541-867-8511 or at ccarlson@occc.cc.or.us. Oregon Coast Community College does not discriminate in providing access to its programs or activities. OCCC is committed to providing qualified students with a disability an equal opportunity to access the benefits, rights, and privileges of college services and activities in the most integrated setting appropriate to the student's needs in compliance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 (Section 504), and ORS 659.150 to 659.160 and OAR 581-21-045 to 581-21-049.
It is the policy of Oregon Coast Community College to comply with all federal and state rules and regulations pertaining to the civil rights of both employees and students. Oregon Coast Community College does not discriminate on the basis of race, color, sex, sexual orientation, marital status, religion, national origin, age, disability, veteran status or family relationship. Inquiries regarding compliance and/or grievance procedures regarding nondiscrimination in employment should be directed to Kathy Steenkolk, Human Resources Director (400 SE College Way, Newport, OR 97366) at 541-867-8515 or at ksteenkolk@occc.cc.or.
17
In compliance with the American with Disabilities Act (ADA), Oregon Coast Community College provides reasonable accommodation to students with disabilities. If you desire reasonable accommodation, please contact Cindy Carlson, Director of Student Services and Section 504 Compliance Officer (400 SE College Way, Newport, OR 97366 ) at 541-867-8511 or at ccarlson@occc.cc.or.us. Students are responsible for requesting, in a timely manner, accommodation and documenting the nature and extent of their disability. All questions regarding accommodations should be directed to Cindy Carlson, Director of Student Services and Section 504 Compliance Officer (400 SE College Way, Newport, OR 97366) at 541-867-8511 or at ccarlson@occc.cc.or.us
18
Individuals with mobility impairments will have access to all the College’s programs and activities. If you have any questions or comments regarding the accessibility of any facilities utilized by OCCC, please contact Cindy Carlson, Director of Student Services and Section 504 Compliance Officer (400 SE College Way, Newport, OR 97366) at 541-867-8511 or at ccarlson@occc.cc.or.us. You may contact us to discuss this issue and alternatives that may be available to the College. By virtue of passing a facility bond measure in 2004, the College is in the midst of building fully accessible educational and workforce training facilities.
The Section 504 Compliance Officer (Cindy Carlson, Director of Student Services (400 SE College Way, Newport, OR 97366) at 541-867-8511 or at ccarlson@occc.cc.or.us) will advise the student as to appropriate service options and how to access those options develop, individual service plans if needed coordinate staffing with student, instructor(s) or agency representatives, and appropriate others as needed and update and make available all appropriate materials for College staff working with students with disabilities, including mobility impairment.
Program Accessibility Procedures A student with mobility impairments will: 1.Follow established procedures for admission and registration. 2.Contact Cindy Carlson, Director of Student Services and Section 504 Compliance Officer (400 SE College Way, Newport , OR 97366) at 541-867-8511 or at ccarlson@occc.cc.or.us to request accommodations and modifications which may include, but are not limited to: access, registration, completion timelines, testing, academic adjustments, auxiliary equipment or other aids. 2a. Submit written documentation, at least two weeks (10 business days) in advance for classes, student club and events published in the College’s schedule. 2b.Submit written documentation at least five (5) business days in advance of other events scheduled by the College, such as teacher conferences, trips that are scheduled on an as needed basis and other specials events. 3. Use the grievance procedure in the Students Rights and Responsibilities document for any appeal.
College Staff will: 1. Provide reasonable accommodation to students who are identified with a disability. 2. Implement items identified in individual service plans as needed.
19
Any student, employee, or organization with a substantiated violation of this policy will be subject to disciplinary action including possible suspension and/or expulsion or dismissal.
Discrimination and Harassment Oregon Coast Community College is committed to maintaining a learning and working environment that is free of harassment for all persons. It is the policy of Oregon Coast Community College that all students and employees will be able to learn and work in an environment free from discrimination and harassment. Therefore, it is a violation of College policy for any student or employee to engage in harassment (including sexual harassment) of any other College student or employee based on personal characteristics, including, but not limited to race, religion, color, gender, sexual orientation, national origin, age, marital status, parental status, veteran status, or disability.
20
The college has regulations and procedures to disseminate this policy, to train supervisors, to provide channels for complaints, to investigate all complaints promptly and carefully, to develop and enforce appropriate sanctions for offenders, and to develop methods to raise awareness and sensitivity among all concerned.
Drug Free School and Workplace
Distance Education Distance Education courses allow students to take classes at their convenience from home or workplace. Students need access to a computer with internet browser software and an internet service provider account to access course material, to turn in assignments, and to communicate with the instructor and classmates. Distance learning students are expected to be familiar with computers and the internet.
Students and employees of Oregon Coast Community College are prohibited from bringing alcohol and illegal drugs onto the campus and from using them on campus. This also applies to any off-campus College activity. An exception to the alcohol possession and use rule may be made by the College President or her/his designee in specific circumstances. The College defines the following behaviors as violations: the possession, selling, or otherwise furnishing others with intoxicating beverage, dangerous drug, narcotic, marijuana, inhalant on College property, or at Collegesponsored or supervised functions.
Successful distance learning students actively participate in class on a regular basis just like a face-to-face class. Taking courses through distance education is not easier, but distance education allows more flexibility by reducing travel time and bringing the course to the student’s location. Computer access is available in the Commons at Central Campus. If you have questions contact Kathy Wimer at 541-867-8525 or kwimer@occc.cc.or.us.
21
Enrollment Services Kathy Wimer Enrollment Services Coordinator 541-867-8525 kwimer@occc.cc.or.us
ESOL Will Quillian ESOL Instructor 541-867-8517 wquillian@occc.cc.or.us
•Maintenance of student course changes and student transcript records •Miscellaneous enrollment verification for loan deferments and insurance discounts •Location of forms including, but not limited to: registration & schedule change, request for incomplete status, transcript request, change of grade, etc. •Monitors Expanded Options requests and records •Monitors Distance Education Requests Emergency Numbers • 911 (or 9-911 from campus phones)
See Basic Skills Department. FAFSA (Free Application for Federal Student Aid) To recieve financial aid students must be officially admitted to OCCC. It is important to submit the FAFSA as early as possible, but not earlier than January 1st prior to the academic year that the student is applying for. The date that students apply and the date that all required forms are submitted can affect the amount of the financial aid award. After all requirments are met, it make take eight to twelve weeks to receieve an award letter. Go to www.fafsa.ed.gov to complete and submit the FAFSA.
Non Emergency Numbers Newport Police Department (541) 265-4231 Newport Fire Department (541) 265-9461
22
Financial Aid Student Services Kimberly Jones Financial Aid Specialist 541-867-8503 finaid@occc.cc.or.us
GED Testing Cheryle Burkhart Testing Specialist 541-867-8505 cburkhart@occc.cc.or.us ` GED orientation and GED testing are by appointment only and should be made a week in advance.
The Financial Aid Specialist is dedicated to providing information about the application process and financial aid options as well as assisting students with completing financial aid forms.
More information about GED Testing and Fees can be found at http://www.oregoncoastcc.org/gedtesting.
Instructional Services Jane Hodgkins Interim Dean of Instruction 541-867-8524 jhodgkins@occc.cc.or.us The Office of Instruction supervises and schedules all credit and non-credit program/course offerings.
23
Library and Media Services M-Th 9AM-6PM F 9AM-4:30PM Between terms hours M-F 9AM-4:30 PM 541-867-8528 Kathy Searles Director of Library and Media Services 541-867-8528 ksearles@occc.cc.or.us Darci Adolf Assistant Librarian 541-867-8526 dadolf@occc.cc.or.us The Oregon Coast Community College Library at the Central County Campus provides access to a wide variety of materials, information, and services that support the academic and general information needs of OCCC students, faculty, staff and community residents. Personal assistance is available to individuals or small groups with research assignments within the library, by email or telephone. Librarians also provide library research instruction in the classroom.
24
The library collection includes over ten thousand print books, an ebook collection of more than 70,000 titles, over forty print magazines, journals and newspapers, and over 2,200 DVDs as well as many full-text article databases. Access to the library catalog and other online resources is available to OCCC students, faculty and staff through the library webpage http://oregoncoastcc. org/html/library.html. Oregon Coast Community College Library belongs to the Chinook Library Network, a group of public and community college libraries sharing a catalog to broaden the range of accessible materials. Registered users can reserve materials online, renew items and access their account information through the online catalog. Items found in the catalog that are not at OCCC library can be sent from any other library in the Chinook Library Network. Other member libraries in our Network include Clatsop Community College Library, Siletz Public Library, Tillamook Bay Community College Library, Toledo Public Library and Waldport Public Library.
Items not available directly through the OCCC Library or the Chinook Library Network may be obtained by completing an interlibrary loan request. Interlibrary Loan Request forms are available in a kiosk just outside the Library or on the web site at http://oregoncoastcc.org/interlibrary-loans. Special Services: • Interlibrary Loans • Individual and Group Study Rooms • Reserve materials for classes • Computers with Microsoft Office Suite and internet access • Audiovisual services
Lost and Found Student Services 541-867-8501 Lost and Found is located in Student Services. During the end of the Spring term, items that have been unclaimed for substantial periods of time are donated to charity.
25
On Course Principles
STRUGGLING STUDENTS...
SUCCESSFUL STUDENTS... ACCEPT SELF-RESPONSIBILITY, seeing themselves as the primary cause of their outcomes and experiences.
see themselves as victims, believing that what happens to them is determined primarily by external forces such as fate, luck, and powerful others.
DISCOVER SELF-MOTIVATION, finding purpose in their lives by discovering personally meaningful goals and dreams.
have difficulty sustaining motivation, often feeling depressed, frustrated, and/or resentful about a lack of direction in their lives.
MASTER SELF-MANAGEMENT, consistently planning and taking purposeful actions in pursuit of their goals and dreams.
seldom identify specific actions needed to accomplish a desired outcome. And when they do, they tend to procrastinate.
EMPLOY INTERDEPENDENCE, building mutually supportive relationships that help them achieve their goals and dreams (while helping others to do the same).
are solitary, seldom requesting, even rejecting, offers of assistance from those who could help.
26
SUCCESSFUL STUDENTS...
STRUGGLING STUDENTS...
GAIN SELF-AWARENESS, consciously employing behaviors, beliefs, and attitudes that keep them on course.
make important choices unconsciously, being directed by selfsabotaging habits and outdated life scripts.
ADOPT LIFE-LONG LEARNING, finding valuable lessons and wisdom in nearly every experience they have.
resist learning new ideas and skills, view learning as fearful or boring rather than as mental play live at the mercy of strong emotions such as anger, depression, anxiety, or a need for instant gratification.
DEVELOP EMOTIONAL INTELLIGENCE, effectively managing their emotions in support of their goals and dreams.
doubt their competence and personal value, feeling inadequate to create their desired outcomes and experiences.
BELIEVE IN THEMSELVES, seeing themselves capable, lovable, and unconditionally worthy as human beings.
27
Students must meet with an academic advisor for clearance before they register for classes.
Online Registration (myOCCC) Students register for classes online using myOCCC. Access online registration on the OCCC website at http://www.oregoncoastcc.org/ myoccc.The first time students log on they will enter their Social Security number and their OCCC password, which is their birthday, two-digit month and day. For example, if their birthday is January 27, their initial password would be 0127.
There are computers at both the Central and North county campuses where students may register for classes, pay their OCCC bill, view their class schedule or course grades or print their unofficial transcripts through myOCCC.
After the initial login students can use the user name they created, their new student ID number or their Social Security number, but they must use your new password, (the one they created the first time they logged on.) Students may call 541-867-8501 or 541-996-6222 or come to Student Services at Central or North county to have their password reset.
28
Parking
PHI THETA KAPPA ΦΘΚ (Beta Delta Lambda Chapter at OCCC) ΒΔΛ Kimberly Jones & Laura Hamilton PTK Advisors kimberly.jones@occc.cc.or.us lhamilton@occc.cc.or.us
1. Observe signs designating non-parking areas. 2. Students who park off campus (along residential streets) must observe no parking signs, etc. 3. Early arrival enables students to procure the most desirable parking locations.
Phi Theta Kappa (PTK) is an international honor society for twoyear colleges. To qualify for regular PTK membership, full-time students must have completed at least 12 OCCC or transferable credits with a cumulative grade point average (GPA) of 3.25 and maintain a cumulative GPA of 3.0. Eligible full-time students are invited to begin the application process by submitting an official PTK application form (available at Student Services) and an unofficial transcript to the PTK advisor. Provisional membership is available for those who do not meet full requirements for membership. Contact the current PTK advisors for more information.
Campus Speed Limit is 15 MPH. Disabled: Disabled parking areas are marked with signage and surface painting. Vehicles found illegally parked in a designated disabled space may be ticketed or towed. Students, staff and people visiting the College MUST have a DISABLED LICENSE or DISABLED PARKING PERMIT in their car to park in any disabled parking space. Fire Lanes: Fire Lanes are marked with signage and surface painting. These areas MUST be kept clear to allow access for emergency vehicles. Any vehicle found illegally parked in a designated Fire Lane WILL be towed at the owner’s expense. Bicycle Parking: Bicycle parking is on the Northwest side of the Central Campus entrance and the South side of the North County Campus entrance.
29
Inductees swear acceptance of PTK hallmarks of scholarship, leadership, fellowship and service. PTK has several service projects and fundraisers each year, an honors study topic and regular meetings. Membership in PTK provides access to a scholarship database and eligibility for certain scholarships. One induction ceremony is held each academic year. PTK information is posted in the student government office or can be obtained by contacting the PTK advisors or officers. Public Phones There is one public phone near the South Stairway at Central Campus. Students may use this phone for brief, local calls.
Release of Student Information It is the policy of Oregon Coast Community College to release student information known as “directory” information. Directory information at OCCC is defined as: dates and terms of enrollment; degrees or certificates earned and honors. In addition to the college’s directory information, the Solomon Amendment requires by law that the College release your name, address, telephone number, date of birth, education level, major, and degrees received, upon request from recruiters of the branches of the United States military. If you do not want this information released, you must indicate so in writing by completing a Request for NonDisclosure of Student Information Form. These forms are available at Student Services. The Family Education Rights and Privacy Act (FERPA) gives students the right to: • Access their educational records • Consent to release a record to a third party • Challenge information in their records
30
Refunds
Scholarships
Students dropping/withdrawing from courses must do so through their myOCCC account in accordance with published deadlines. To qualify for a 100% tuition refund, you must drop from a regular term length course by 5:00 p.m. Friday of the first week of classes. There is no refund for courses students withdrew from after the end of the first week of the term. Refunds exclude non-refundable deposits, late registration fees and late payment fees. For more information about refunds contact Student Accounts at 541-8678504.
Scholarship announcements are available on the college web site at: www.oregoncoastcc.org. The majority of Oregon Coast Community College Foundation scholarships are awarded during Spring Term of each year for the following Fall Term. Oregon Coast Scholars Scholarship http://www.oregoncoastcc.org/oregon-coast-scholars-program Serve, Earn and Learn Scholarship http://oregoncoastcc.org/foundationscholarships-seal
Oregon Coast Community College acknowledges that occasionally a student will be forced to withdraw from classes outside of the refund period due to circumstances beyond their control (job relocation, medical emergencies, etc). Contact the Director of Student Services, Cindy Carlson, at 541-867-8511 for more information.
31
Other external scholarships may be found on the internet. Websites that may assist with your search for scholarships include:
Student Services Cindy Carlson Director of Student Services 541-867-8511 ccarlson@occc.cc.or.us
Oregon Student Assistance Commission - over 150 scholarships listed! www.ossc.state.or.us
Hallie Price Office Assistant 541-867-8501 hallie.price@occc.cc.or.us
All types of awards - searchable data base. (180,000 private sector scholarships.) www.fastweb.com
Student Services provides one-stop accessibility to all students. Including:
Provides information/services on college aid for higher education. www.salliemae.com Click on financial aid staff button, then scholarship search. www.collegeboard.org
•Information •Admissions •Academic Advising •Registration/Records •Financial Aid •Tuition and Fee Payments •Disability Services •Veterans Benefits •Testing Services *Compass Placement Tests *GED Testing *Test Proctoring Testing Center See Compass Placement Testing. See GED testing.
32
For the purpose of this policy, “tobacco� is defined to include any lighted or unlighted cigarette, cigar, pipe, bidi, clove cigarette, and any other smoking product; and smokeless or spit tobacco, also known as dip, chew, snuff or snus, in any form. All College employees, students, visitors and contractors are required to comply with this policy, which shall remain in force at all times.
Tobacco-Free Campus Oregon Coast Community College is committed to providing a safe and healthy environment for its employees, students and visitors. Because of the operational costs associated with the use of tobacco on the new campuses, it is the intent of the Board to establish a tobacco-free environment. (It is also noted that in light of findings of the U.S. Surgeon General, exposure to secondhand smoke and use of tobacco are significant health hazards.) Consequently, use, distribution, or sale of tobacco, including any smoking device, or carrying of any lighted smoking instrument, in College buildings or on College premises without exception, at events on College premises, or in Collegeowned, rented or leased vehicles, is prohibited.
33
Students who attended OCCC prior to June 30, 1997, should contact, Kathy Wimer, Enrollment Services Coordinator, at 541-867-8525 for transcript information.
Transcripts http://www.oregoncoastcc.org/ transcripts To obtain an official transcript of courses completed at OCCC, students must complete a transcript request form from the contracting college OCCC was affiliated with at the time they attended.
For GED transcript requests, go to: http://www.diplomasender.com or call 1-855-313-5799.
Students who attended OCCC Fall Term 2010 or later, must request transcripts from Clatsop Community College using Clatsop’s transcript request form. Students may return their request form by fax or mail to Clatsop Community College using the contact information provided on the form. Students must remember to include payment. For unofficial transcripts students go to their myOCCC account. Students who attended OCCC prior to Fall Term 2010, must request transcripts from Chemeketa Community College using Chemeketa’s transcript request form. Students must include payment and return the request form to Chemeketa Community College by mail at the address provided on the form. For unofficial transcripts go to: http://www.chemeketa.edu/earncertdegree/admission/transcripts/unofficial.html.
34
Students may also contact the testing, specialist, Cheryle Burkhart, at 541-867-8505 or cburkhart@occc.cc.or.us. Students who are new to OCCC will need to request official transcripts from all colleges that you have previously attended.Transcripts should be sent to: Kathy Wimer 400 S.E. College Way Newport, OR 97366
Some students planning to transfer after finishing at Oregon Coast choose to complete our AGS degree. Students, with the assistance of an academic advisor, can choose a ‘cluster’ of classes to meet the requirements or prerequisites of the department/major to which the student will be transferring.
Transfer Programs The term transfer applies to the process of continuing education from one institution to another. Oregon Coast Community College offers a number of degrees which can be transferred to bachelor level colleges/universities. There are three common degrees used for transfer purposes: the Associate of Arts, Oregon Transfer (AAOT); the Associate of Science, Oregon Transfer degree in Business (ASOT-Bus.); and the Oregon Transfer Module (OTM). The AAOT gives a broad liberal arts general education, while the ASOTBus. completes the first two years of a bachelors-level business degree. Both of these degrees will complete the lower-division, general education requirements at any school in the Oregon University System (OUS.)
35
Veterans Services Kimberly Jones Financial Aid Specialist & Veteran’s Liaison (541) 867-8503 kimberly.jones@occc.cc.or.us
Tutoring Services Room 052 M-F 9AM-3PM Jody Becker Tutor Coordinator (541) 867-8502 jody.becker@occc.cc.or.us Study groups or one-on-one sessions are held in the study rooms located between room 052 and the Library. The Tutoring Center offers free tutoring in all subject areas to any adult not enrolled in high school as well as credit-earning students with the college. The Tutoring Center is supported by volunteer tutors from the community. The Center will host a variety of free workshops throughout the academic year in order to increase career, technology and scheduling support for students.
36
The Veteran’s Liaison is located in Student Services and assists veterans in the process of applying for and maintaining educational benefits through the Veteran’s Administration. The Veteran’s Liaison provides information about veteran’s educational programs, policies, benefits and other resources. The Veteran’s educational benefit programs include: the Montgomery G.I. Bill Educational Assistance Program (Chapter 30), veterans who contributed to the VEAP while on active duty (Chapter 32), reservists and National Guard members who are currently on active duty (Chapter 1606 REAP), spouses and dependents of disabled or deceased veterans (Chapter 35), Vocational Rehabilitation (Chapter 31), and Oregon Educational Aid for Veterans. The Post - 9/11 GI Bill (Chapter 33) is available for qualifying Veterans.
Veterans must initiate educational benefits from the VA by contacting www.gibill.va.gov or 1-888-442-4551 and complete the application form required by the College.
Weather (School Closures) Severe rain, wind, and sometimes snow are regular occurrences at the Central Oregon Coast during fall and winter months. On rare occasions, the College may need to close temporarily. If, for any reason, this information is not disseminated via local radio stations, the College’s voicemail at the Central County Campus will reflect the College’s status. (The College’s regular voicemail indicates a regular schedule.) Because of varying circumstances throughout the county, there may be a situation in which an instructor may not be able to make it to class although the College remains open. In that case, the instructor will contact the College as well as email the students in their classes. Students are urged to carefully evaluate their particular situation before traveling to the College. Personal safety is paramount. Please listen to local radio stations for any closure or reduction of schedule due to inclement weather. You can also check the College website at www.oregoncoastcc.org
37
Student Consumer Information
II. Definitions Violations of academic honesty may include:
Academic Integrity I. Policy Learning is built on the fundamental qualities of honesty, fairness, respect and trust. At Oregon Coast Community College, academic integrity is a shared endeavor characterized by truth, personal responsibility, and high academic standards. Any violation of academic integrity devalues the individual and the community as a whole. One important aspect of academic integrity is academic honesty. Violations of academic honesty include: •Plagiarism •Collusion/Inappropriate Assistance •Cheating •Fabrication/Falsification/ Alteration •Unauthorized Multiple Submission •Sabotage and Tampering
Plagiarism: •presenting someone else’s words, ideas, artistry, product, or data as one’s own; •presenting as new and original, an idea or product derived from an existing source; Collusion/Inappropriate Assistance: •helping another commit an act of academic dishonesty •knowingly or negligently allowing work to be used by others. It is a violation of Oregon state law to create and offer to sell part or all of an educational assignment to another person (ORS 1.65.114.) Cheating: •an act of deceit, fraud, distortion of truth, or improper use of another person’s effort to obtain an educational advantage; •includes, but is not limited to, unauthorized access to examination materials prior to the examination itself;
A student who violates academic honesty will be subject to disciplinary action according to Students Rights and Responsibilities.
38
3.If, after initial investigation and conference with the student, the faculty member resolves the issue informally with the student and determines that there was no violation of academic honesty, the process is concluded and there is no need to complete the Academic Integrity Concern Form. 4.If, after initial investigation and conference with the student, the faculty member finds that there has been some violation of academic honesty, the violation is documented, using the Academic Integrity Concern Form. 5.The faculty member collects evidence by assembling all relevant documentary evidence and creating a paper trail of all that occurs after the alleged act of academic dishonesty. Often the evidence will include various samples of the student’s work showing a radical disparity in style or ability.
Fabrication/Falsification/ Alteration: •intentional misrepresentation, invention, exaggeration, or alteration of information or data, whether written, verbalized, or demonstrated; Unauthorized Multiple Submission: •using any work previously submitted for credit without prior instructor permission; Sabotage and Tampering: •intentional altering or interfering with documents or other student’s work; •intentionally depriving others of academic resources. III. Procedures of Academic Integrity Inquiry Process A. Action/Steps by Faculty: 1.The faculty member observing or investigating an apparent violation of academic honesty meets with the student and shares the Oregon Coast Community College Academic Integrity Policy and Procedures. The faculty member explains to the student the procedures and penalties for violation of academic honesty. 2.The faculty member provides the student an opportunity to explain the incident.
39
6. If the faculty member finds the student to have been dishonest, the faculty member may resolve the matter by determining an appropriate course of action, which may include an oral or written warning; or a grade of “F” or zero on an assignment, project, or examination; or a lower grade or grade of “F” or “No Pass” for the course. The completed Academic Integrity Concern Form is submitted to the Student Services Director and to the Dean of Instruction. 7. In the event the faculty member’s investigation is pending at the time course grades are due, the faculty member may elect to submit a mark of “I” (Incomplete), with the student informed in writing by the faculty the reason for the investigation and the incomplete mark via the Academic Integrity Concern form. B. Involvement of Dean of Instruction: 1.If the accused student contests the faculty member’s decision, a meeting with the Student Services Director and the Dean of Instruction may be requested.
40
2.If the faculty member wishes to assign a grade of “F” or “No Pass” for the course, or initiate further disciplinary action (e.g., place the student on program-based academic probation), the student is entitled to a meeting with the Student Services Director and the Dean of Instruction for the purpose of further inquiry into the incident. 3. Within ten (10) working days of receiving the Academic Integrity Concern Form, the Dean of Instruction coordinates a meeting between all parties regarding the alleged incident of academic dishonesty. Official notification of this meeting should be in writing. The purpose of the meeting is for the student to hear the charges and present his/her side of the case. The Dean of Instruction will consider any evidence submitted within seven (7) days of the meeting, and interview persons as warranted. The Dean of Instruction determines if the action recommended by the faculty member is appropriate. If the student misses the meeting, the faculty member and the Dean of Instruction may proceed with the process to completion.
4. Within five (5) working days of the meeting, the Dean of Instruction sends written notification of the results of the inquiry to the student, faculty member, and the Student Services Director. The decision of the Dean of Instruction is final. 5. Further consequences may be imposed by the Dean of Instruction in cases of grievous violations of academic honesty or for a continued pattern of violations.
B. The following consequences may be imposed by the faculty member after an inquiry conducted by the Dean of Instruction: 1. Program-based academic probation; 2. A lower grade or a grade of “F” or “No Pass” for the course, overriding a student’s ability to withdraw from the course (in some programs, this may result in a student’s removal from the program). C. The following consequences may be imposed by the Dean of Instruction in cases of grievous acts of dishonesty or for a continued pattern of dishonesty: 1. Disciplinary admonition and warning; 2. Disciplinary probation with or without the loss of privileges for a definite period of time. The violation of the terms of the disciplinary probation or the breaking of any college rule during the probation period may be grounds for suspension or expulsion from the college; 3. Suspension from Oregon Coast Community College for a definite period of time; 4. Expulsion from Oregon Coast Community College.
C. Grievance Procedure: See Conflict Resolution (Student Grievance Procedure) IV. Consequences for Violations of Academic Honesty A. If a student is found guilty of violating academic honesty, any one or a combination of the following consequences may be imposed by the faculty member: 1. Oral or written disciplinary admonition and warning; 2. Temporary exclusion from class, lab, clinical not to exceed one class session; 3. A grade of “F” or a zero for the assignment, project, or examination.
41
Equal Opportunity It is the policy of Oregon Coast Community College to comply with all federal and state rules and regulations pertaining to the civil rights of both employees and students. Oregon Coast Community College does not discriminate on the basis of race, color, sex, sexual orientation, marital status, religion, national origin, age, disability, veteran status or family relationship. Inquiries regarding compliance and /or grievance procedures regarding nondiscrimination in employment should be directed to Kathy Steenkolk, Human Resources Director at 541- 867-8515 or at ksteenkolk@occc.cc.or.us.
42
Inquiries regarding compliance and /or grievance procedures regarding nondiscrimination in provisions of education services, related services or access issues (in compliance with 34 CFR 104.8) should be directed to Cindy Carlson, Director of Student Services and Section 504 Compliance Officer at 541-867-8511 or at ccarlson@occc.cc.or.us. Oregon Coast Community College does not discriminate in providing access to its programs or activities. OCCC is committed to providing qualified students with a disability an equal opportunity to access the benefits, rights, and privileges of College services, activities in the most integrated setting appropriate to the student’s needs in compliance with the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 (Section 504), and ORS 659.150 to 659.160 and OAR 581-21-045 to 581-21-049.
In compliance with the Americans with Disabilities Act (ADA), Oregon Coast Community College provides reasonable accommodation to students with disabilities. If you desire reasonable accommodation, please contact Cindy Carlson, Director of Student Services and Section 504 Compliance Officer, at 541-867-8511 or at ccarlson@occc.cc.or.us. Students are responsible for requesting, in a timely manner, accommodation and documenting the nature and extent of their disability. All questions regarding accommodations should be directed to Cindy Carlson, Director of Student Services and Section 504 Compliance Officer at 541-867-8511 or at ccarlson@occc.cc.or.us.
Student Records Policy and Procedures Oregon Coast Community College maintains student records procedures consistent with the requirements of Public Law 93-380, known as Family Educational Rights and Privacy Act (FERPA), and the Pell-Buckley Amendments to Education Amendments of 1974, and all the other applicable laws and regulations. The College maintains the privacy and security of the personal and academic records of students. Records regarding academic achievement, financial aid, evaluation tests, and payment of tuition and fees are the College’s property. Students, College faculty and staff, and legal processes have access to records in accordance with the Students Records Policy and Procedures. Professional evaluations and references about the liability and character of students may be provided under appropriate circumstances. In an emergency, designated College employees may use their professional judgment to release authorized student record information.
43
Confidentiality and Directory Information
Family Education Rights and Privacy Act (FERPA)
Directory information is available to anyone upon request unless the student completes a Request of Non-Disclosure of Student Information form. Oregon Coast Community College considers the following to be directory information:
This federal statute outlines the rights of students and the responsibilities of education institutions in the maintenance and security of student records. In general, FERPA affords OCCC students with the following rights:
• Dates and terms of enrollment; • Degrees or certificates earned; and • Honors. College policy prohibits the release of instructor addresses and phone numbers. Students who wish to contact instructors outside of class time should get the appropriate information from the instructor during class.
• The right to obtain a copy of OCCC’s current Student Records Policy. •The right to inspect and review their own educational records. • The right to seek to amend their own educational records. • The right to have some control over the disclosure of information from their own educational records (by authorizing or denying access in writing.) • The right to file complaints of alleged failures to comply with the requirements of FERPA (with the U.S. Department of Education.)
Solomon Amendment Disclosure The Solomon Amendment requires Oregon Coast, upon request of military recruiters, to release student names, addresses, telephone numbers, and dates of birth. Students may request that this information not be released to military recruiters by completing a Request for Non-Disclosure of Student Information form.
44
Official Disclosure Statement OAR 581-41-460 authorizes Oregon Coast Community College to ask students to provide their Social Security numbers. The number will be used by the College for reporting, research, and record keeping. Numbers will also be provided by the College to the Oregon Community College Unified Reporting System (OCCURS), which is a group made up of all community colleges in Oregon, the State Department of Community Colleges and Workforce Development, and the Oregon Community College Association.
Student Right-to-Know The Student Right-to-Know Act of 1990 requires each postsecondary institution receiving federal funds to inform prospective and current students about the graduate rate of its students. Information about graduation rates for first-time, degree-seeking students at Oregon Coast can be obtained by calling Institutional Research at 541-867-8547.
OCCURS gathers information about students and programs to meet state and federal reporting requirements. It also helps colleges plan, research, and develop programs. This information helps the colleges to support the progress of students and their success in the workplace and other education programs.
Use of Social Security Numbers The following is Oregon Coast Community College’s official disclosure statement regarding use of Social Security numbers:
45
OCCURS, or the College, may provide Social Security numbers to the following agencies or match it with the records from the following systems: • State and private universities, colleges, and vocational schools, to determine how many community college students go on with their education and determine if community college courses are a good basis for further education; • The Oregon Employment Department, for analysis which helps state and local agencies plan education and training services to help Oregon citizens get the best jobs available; • The Oregon Department of Education, to provide reports to the state and federal governments. The information is used to learn about education, training, and job market trends for planning, research, and program improvement. • The Workers Compensation Division, to track the successful training of injured workers. • The Oregon Department of Revenue and collection agencies for purposes of processing debts and only if credit is extended to the student by the College.
46
• The National Student Loan Clearinghouse for student financial aid processing and/or research on transferring loans. • The American College Testing Service, if students take the COMPASS placement test, for research purposes. • The Internal Revenue Service, to provide required information related to the Taxpayer Relief Act of 1997. Oregon Coast may also release Social Security numbers to firms or agencies under contract with the College to provide instruction or research services.
Individuals who are acting suspiciously or who appear to be in unauthorized areas or instances of forced entry and/or theft should be reported to the Director of Facilities or to the College President. After 5:00 p.m., reports should be made to TCB Security at 541-574-2828.
Crime Awareness and Campus Security The Crime Awareness and Campus Security Act of 1990 requires all colleges to distribute to students and employees current policies and procedures for campus security, reporting procedures, and a summary of criminal violations in previous years. The report applies to on-campus violations only.
Weapons, illegal drugs, and/or alcohol possession on campus are prohibited. An exception to the alcohol possession rule may be made by the College President or her/his designee in specific circumstances. Law enforcement personnel while on official duty are exempt from the weapons prohibition.
Oregon Coast Community College does not have an on-campus security force. If a major problem or incident should occur, the services of local law enforcement agencies will be utilized. Oregon Coast Community College encourages students to take personal responsibility for their own safety and for the safety of others. Students are urged to keep their cars locked, to keep track of their personal belongings at all times, to park in well-lighted areas, and to walk to their parked cars with someone they know.
47
Sexual Harassment Policy It is the policy of Oregon Coast Community College that all students and employees learn and work in an environment free from sexual harassment and discrimination. OCCC will not permit sexual harassment in the academic environment or workplace at any time. Each student and employee is responsible for assuring that the academic environment and workplace are free from sexual harassment.
B) submission to or rejection of the conduct by an individual is used as the basis for employment or academic decisions affecting such individuals; or C) the conduct has the purpose or effect of unreasonably interfering with an individual’s work or academic performance or creating an intimidating, hostile or offensive working or learning environment.
Sexual harassment is a form of discrimination that OCCC does not permit. As defined in OAR 839-07550, sexual harassment is a form of discrimination related to or because of a person’s gender. Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when the conduct is directed toward an individual because of his/her gender and:
Students who have been the subject of sexual harassment from OCCC faculty, staff, or fellow students shall report the problem to the college’s Student Services Director at 541-867-8511 or ccarlson@occc.cc.or.us or the Human Resources Director at 541-867-8515 or ksteenkolk@occc.cc.or.us who will investigate the problem. Investigations will be conducted with an appropriate amount of discretion and concern for the protection of individual privacy. Upon the determination that an act of harassment has occurred, immediate and appropriate corrective action will be taken.
A) submission to the conduct is made either explicitly or implicitly a term or condition of an individual’s employment or academic success;
Students who instigate or participate in sexual harassment will be subject to disciplinary action up to and including expulsion.
48
Employees who instigate or participate in sexual harassment will be subject to disciplinary action up to and including dismissal.
Student Rights and Responsibilities Academic Freedom
No student will be expelled, suspended, or otherwise harassed or discriminated against because he/she has filed a complaint, internally or externally, or has objected to, or testified about a possible violation of the law and/or OCCC policy.
Students have the right of free discussion, inquiry, and expression. Students may take reasonable exception to the data or views offered in any course of study and retain personal judgment about matter of opinion.
No form of retaliation will be taken against any student or employee who reports an incident of alleged harassment. Students or employees who knowingly bring false or fabricated complaints of sexual harassment shall be subject to disciplinary action up to and including expulsion and/or dismissal respectively.
Students will be evaluated solely on academic performance. Students will be protected against capricious or arbitrary academic evaluation. Information about student views, beliefs, and political associations which professors acquire in the course of their work as instructors, advisors, or counselors is confidential.
49
Rights of Citizenship and OffCampus Freedom of Students As citizens and legal residents, students enjoy the same freedom of speech, peaceful assembly, and right of petition that other citizens and legal residents enjoy. Faculty members and administrative officials will ensure that institutional powers are not employed to inhibit such intellectual and personal development of students, nor to duplicate the function of civil authorities. Students are free to organize and join associations to promote their common interests. Campus and approved off-campus organizations will be open to all students and must not discriminate on the basis of race, color, sex, sexual orientation, marital status, religion, national origin, age, disability, veteran status, or family relationship.
50
Rights of the Associated Student Government (Chartering of Student Organizations) Only Members of the Associated Student Government of OCCC (ASGOCCC) will approve the chartering of student organizations subject to the approval of the Director of Student Services. Student organizations will be required to submit a statement of purpose, criteria for membership, and rules of procedures before the granting of a charter, as outlined in the ASGOCCC constitution and by laws. They will not be required to submit a membership list as a condition of institutional recognition.
Each organization will choose its own advisor from the OCCC staff. If an advisor is not selected by the organization, the College may assign an advisor. Institutional recognition will not be withheld or withdrawn solely because of the inability of a student organization to secure an advisor. Co-advisors may be secured from off campus. Campus advisers may advise organizations in the exercise of responsibility, but they will not have the authority to dictate the policy of such organizations. Affiliations with an off-campus organization will not prevent institutional recognition, unless the affiliation seriously threatens to cause a substantial disruption or material interference with normal operation of the College.
Student Participation in the Institutional Government As constituents of OCCC, students will be free to express their views on issues of institutional policy and on matters of general interest to the students. The students and/or their association are given the opportunity to provide input in the formulation and application of institutional policy. To this end, students are encouraged to attend OCCC Board of Education meetings.
Campus organizations, including those affiliated with an off-campus organization, will be open to all students in accordance with applicable college policies.
51
Student Publications
Freedom from Harassment
In the delegation of editorial responsibility to students, the institution provides sufficient editorial freedom and financial autonomy for the student publications to maintain their integrity of purpose as vehicles for free inquiry and free expression in an academic community. Publications will adhere to the Oregon Code of Ethics for Journalism of the Oregon Newspaper Publisher’s Association.
The OCCC Board of Education is committed to maintaining both a working and learning environment that is free of harassment for all persons. Harassment is defined as any conduct which has the purpose or the effect of unreasonably interfering with the physical or mental activities of an employee, student, member of the College community or College visitor or which creates an intimidating, hostile, or offensive environment. Harassment based on such things as gender, sexual orientation, race, color, religion, national origin, ethnicity, ancestry, age, and disability is prohibited.
All OCCC published and financed student publications will explicitly state on the editorial page that the opinions expressed are not necessarily those of the College or ASGOCCC. Complaints on publication rights will be handled through the Conflict Resolution Procedure.
Sexual harassment includes unwelcome sexual advances, request for sexual favors, and other verbal or physical conduct of a sexual nature. Students, staff, visitors, and members of the College community are to be protected from harassment. Students or employees with a substantiated violation of this policy will be subject to disciplinary action up to and including expulsion or dismissal.
52
No student will be suspended, expelled, harassed, or discriminated against because he/she has filed a complaint, or has objected to, or has testified about a possible violation of this policy and the laws concerning this type of harassment. No form of retaliation will be taken against any student who reports an incident of alleged harassment.
Student Discipline
The President and his/her designees have developed regulations and procedures to disseminate the policy, to train supervisors, to provide channels for complaints, to investigate all complaints promptly and carefully, to develop and enforce appropriate sanctions for offenders, and to develop methods to raise awareness and sensitivity among all concerned.
The Director of Student Services is assigned administrative responsibility for student discipline. The Director is responsible for overseeing the assembly of facts on cases referred to the Director’s office, making provisions for suitable procedures, notifying students and others concerned, keeping confidential files and reports on cases, and following up each discipline case until it is closed.
In order for OCCC to function as an institution of higher learning, it must be protected from disruption. For that reason, students may be suspended or expelled where their acts or actions threaten or cause a substantial disruption or material interference with normal College activities.
53
Guidelines for Student Conduct As a community of people seeking education, Oregon Coast students are dedicated to developing personally and academically. Choosing to join the College community obligates each member to a code of behavior. Students enrolling in the College assume a responsibility to conduct themselves in a manner compatible with the College’s function as an educational institution. Oregon Coast students will: • Practice personal and educational integrity. • Maintain standards of academic performance and contribute to the safe, cooperative, and respectful learning environment throughout the College. • Discourage bigotry and respect the diversity and dignity of all persons. • Respect the rights and property of all persons. • Bear the ultimate responsibility for the effects of their decisions and behavior.
54
Although OCCC is dedicated to an open, free society, there are some actions that are incompatible with an institution of higher education. Incompatible actions and grounds of disciplinary action will include, but not be limited to the following: • Dishonesty including, but not limited to, cheating, plagiarism, or knowingly furnishing false information to the College. • Forgery, alteration, or misuse of college documents, records, or identification. • Obstruction or disruption of teaching, institutional or instructional research, administration of the College, disciplinary procedures or other College activities including, but not limited to, meetings of the Board of Education, community service functions, or other authorized activities on College premises. • Physical or verbal abuse or harassment of any person on College-owned or controlled property, or at College-sponsored or supervised functions, or conduct which threatens or endangers the health or safety of any such person. • Theft of or damage to property or equipment owned or leased by the College, or of a member of the College community, or of a visitor to the campus.
• Unauthorized entry or occupancy of College facilities or blocking access to or egress from such areas. • Unauthorized use of College supplies or equipment. • Violation of College policies or campus regulations, including, but not limited to, campus regulations concerning student organizations, the use of College facilities, or the time, place, and manner of public expression. • Illegal use, possession, or distribution of drugs on College property or appearance on campus or at any College-sponsored event while under the influence of illegal drugs. This includes off-campus instructional settings; i.e., cooperative work experience sites, clinical practicums, field trips, etc. • Student use of alcoholic beverages in any form will be prohibited in OCCC buildings and on district property, except when used for instructional purposes in an approved class or when consumed at events which are sponsored by community groups which possess a liquor license and are approved by the College president to exercise their liquor license privilege on campus.
Use or possession of alcoholic beverages at any College-sponsored event off campus is restricted to students of legal age. • Disorderly conduct, lewd, indecent, or obscene conduct or expression, breach of the peace, or aiding, abetting, or procuring another to breach the peace on College-owned or controlled property or at Collegesponsored or supervised functions. • Failure to comply with directions of college officials acting in the performance of their duties. • Possession or use of firearms, explosives, dangerous chemicals, substances, instruments or other weapons which can be used to inflict bodily harm on any individual or damage upon a building or grounds of the College, College-owned or controlled property or at Collegesponsored or supervised functions without written authorization. • Hazing, whether it is physical or verbal, which interferes with the personal liberty of a fellow student, faculty member, or employee of the College. •
55
Summary Suspension
Protection of Students, Staff, and College
Temporary Exclusion Temporary exclusion is the removal of a student from a class or service area or removal from a College-sponsored function for the duration of the function. A staff member of the College may impose temporary exclusion, when the presence of the student poses a danger to students, other persons, College property or a threat of disrupting the educational process. A written report of the circumstances requiring this action will be submitted to the Director of Student Services within one (1) working day following the incident with specific directions or expectations and consequences for non-compliance.
56
Summary suspension is the removal of a student from all College facilities for up to five (5) school days, with additional days possible, depending upon expediency. Summary suspension may be used to protect the College from the immediate possibility of disorder or threat to the safety of students or staff. A suspended student is not to occupy any portion of the campus and is denied all College privileges including class attendance.
Within one school day of such notification, the student and/or the student’s parents will meet with the Director of Student Services or designee at which time the student may present any defenses, explanations, and/or mitigation of why the summary suspension or temporary exclusion should not be continued.
Summary Suspension and Temporary Exclusion Procedures Summary suspension for the purpose of investigating the event or events in which the student or students were allegedly involved will be for no more than five (5) school days. However, it may be continued with utmost expediency pending final disposition of the case if it is necessary for the safety of students, or staff, or for the welfare of the College.
Students who disagree with the Director’s or the designee’s determination, may file a formal grievance at step two of the Grievance Conflict Resolution Procedure. The College President will be notified at the same time, in writing, of all summary suspensions or temporary exclusions.
The President, the Director of Student Services or designee, or other staff members previously designated by the president, may summarily suspend or temporarily exclude a student or students when it is deemed necessary for the safety and welfare of the College. The reason or reasons for a summary suspension or temporary exclusion and notification of action which is expected of a student and/or the student’s parents if the student is under 18 years of age will be mailed to the student’s address of record within one school day of the summary suspension.
57
Disciplinary Probation
Measures to Enforce Standards of Student Conduct
Reprimand A reprimand serves to place on record that a student’s conduct in a specific instance does not meet the standards expected at the College. A person receiving a reprimand is notified that this action serves as a warning that continued conduct of the type described in the reprimand may result in further disciplinary action up to and including expulsion. The student is further informed that records of reprimands are confidential property of OCCC.
58
The Director of Student Services, after close evaluation of the individual case, may restrict the College-related activities of individual students or groups of students as deemed necessary and feasible by placing them on disciplinary probation. Disciplinary probation may be imposed for a period not to exceed one academic year. Repetition, during the probationary period, of the conduct which resulted in disciplinary probation may be cause for suspension or other disciplinary action. Disciplinary probation may include referral for intervention, screening, and treatment in cases where use of alcohol or other controlled substances have impaired safety and judgment.
Drug and Alcohol Policy/Drug Free School and Workplace
Disciplinary Suspension Disciplinary suspension serves as a penalty against the student as a result of the student’s conduct failing to meet standards expected at the College. A suspended student is not to occupy any portion of the campus (including offcampus centers) and is denied all College privileges including class attendance. Disciplinary suspension requires the approval of the College President.
Students and employees of Oregon Coast Community College are prohibited from bringing alcohol and illegal drugs onto the campus, and from using them on campus. This also applies to any off-campus college activity. An exception to the alcohol possession and use rule may be made by direction of the College President or her/his designee in specific circumstances.
Expulsion
The College defines the following behaviors as violations: the possession, selling, or otherwise furnishing others with any intoxicating beverage, dangerous drug, narcotic, marijuana, inhalant on College property, or at College-sponsored, or supervised functions.
An expelled student is denied all further college privileges. Students may be expelled only with the approval of the College President. Expulsion may be revoked only by the Conflict Resolution Procedure.
59
Employees or students who violate state or federal law, or the College alcohol and drug policy, are subject to prosecution by local, state, and federal law enforcement agencies. Sanctions that may be imposed, consistent with local, federal, and state law for violation of College policy include: • expulsion (removal of privilege to attend OCCC) and referral for prosecution • suspension for a definite period of time • disciplinary probation with specific terms for continued enrollment • suspension and expulsion for violation of these terms • suspension and termination of employment • disciplinary admonition and warning
60
Oregon Coast Community College must be notified within five days of any criminal drug statute or conviction for a violation occurring on or off OCCC premises while conducting College business or activities. Records of convictions will be maintained by the Director of Human Resources. Within ten (10) days of receiving notice of conviction, appropriate Federal granting or contracting agencies will be notified. Within 30 days of receiving notice of conviction, appropriate disciplinary action will be taken. In keeping with the intent of U.S. Public Law 101-226, Section 22: Drug-Free Schools and Campuses, it is the obligation of Oregon Coast Community College to inform its students and employees of the health risks associated with use of various illicit drugs and abuse of alcohol. Any substance used through needle-sharing increases the risks of AIDS and Hepatitis B.
II. Grievance Procedure
Conict Resolution
Grievance issues should be resolved in a timely manner. In order to assure this, time restrictions are a part of each step. If a student grievant misses a deadline, the process is considered to be terminated. If college personnel fail to meet a deadline, the grievance is forwarded automatically to the President for resolution. The time lines can be extended by mutual agreement between the involved parties at any time. Time lines start when written materials are submitted to the Director of Student Service’s office. Under Step 2 below, to insure that grievance materials reach the appropriate office in a timely fashion, students shall file their grievances with the Director of Student Services’s office. This office is responsible for noting when the grievance is filed and for sending copies to the appropriate parties.
I. Purpose When there is a difference of opinion regarding College procedures, policies, decisions, values, or treatment, students at OCCC are encouraged to seek resolution with the individual the conflict exists with, or his/her supervisor. If the conflict is with a service area of the College, resolution should first be sought in that area. This grievance procedure has been established to provide individuals or groups of students the opportunity to challenge decisions and/or actions taken by faculty, staff, or other students which they feel are in violation of their rights. Students with a grievance shall follow the process as outlined below.
61
A. Step 1: Informal Grievance Procedures for Conflict Resolution with Students/Faculty/Staff Members: 1. It is recommended that the student discuss the problem with the faculty, staff member, or student directly involved within ten (10) calendar days of the event’s occurrence. 2. If the student chooses not to discuss the problem with the other party, or the problem is not resolved during the discussion, the student should meet with the Director of Student Services for further discussion and, if desired by the student, to begin formal grievance procedures. B. Step 2: Formal Grievance Procedures: 1. If the problem cannot be resolved informally, as described in Step 1 above, the student may file a College Grievance Form. Grievance Forms are available at Student Services. These completed forms must be turned in to the Director of Student Service’s office within seven (7) working days of meeting with the Director of Student Services. Time lines commence at the time of the meeting with the Director of Student Services.
62
2. Within seven (7) working days of receipt of the formal written grievance form, the Director of Student Services will contact all involved parties and attempt to clarify the complaint and assist the parties to reach a solution that is mutually acceptable to all parties. The resolution will be provided in writing to the involved parties. 3. The Director of Student Services shall issue a written decision to all parties involved within 14 working days of receipt of the student’s grievance. C. Step 3: Appeal of Director of Student Services’ Decision: 1. If the student does not accept the decision of the Director of Student Services, the student may submit a written appeal to the President within seven (7) working days of receipt of the decision of the Director of Student Services. a. The student must present all evidence in writing, including a copy of the original grievance form and previous decisions in the matter reached at lower levels of the process. b. The student must also submit a written statement which explains why the decision of the Director of Student Services was unsatisfactory, and which thoroughly describes a specific, requested remedy to the grievance.
E. Step 5: Final Decision: At the conclusion of Step 3 or Step 4 above, as determined by the President, the President shall issue a written decision on the grievance to all parties involved within seven (7) working days of the meeting with the student. The decision of the President is final and not subject to further appeal.
2. Within seven (7) working days of receipt of the appeal from the student, the President shall meet with the student regarding the student’s grievance and: a. make a summary decision; or b. remand the issue to the College Appeals Committee. D. Step 4: College Appeals Committee: At the President’s discretion, the issues may be remanded to the College Appeals Committee. The Committee will review the facts of the issue and make a recommended decision for the President’s review and approval. The College Appeals Committee shall consist of the following people: two (2) staff members selected by the President; two (2) students selected by the Associated Student Government of OCCC; and two (2) persons representing faculty designated by the Council of Curriculum and Instruction.
63
Dictionary of College Terms AAOT (Associate of Arts Oregon Transfer degree): Fulfills lower division general education requirements in math, social science, arts/letters and general sciences at all Oregon four-year public institutions. Students transferring to a private college or another state should consult with their advisor for specific transfer requirements to any institution. AAS (Associate of Applied Science degree): A two-year degree, indicating the degree holder has a concentration of courses in a professional technical area. See the College Catalog for AAS degree programs. AGS (Associate of General Studies): A degree program awarded to students who complete a minimum of ninety (90) credit hours of approved course work designed to meet the student’s academic and career goals. An AGS must be approved by your academic advisor.
64
ASOT-Bus. (Associate of Science Oregon Transfer - Business degree): A statewide block-transfer associate’s degree intended to prepare students for transfer into a baccalaureate business program at an Oregon University System (OUS) institution. Students who receive this degree will have met all lower division general education requirements and will have completed core lower division business courses. The degree specifications include a guide to university-specific business program prerequisites; the degree does not guarantee admission to a business school/program at an OUS campus. Academic Advisor: A staff member assigned to a student who provides the support and assistance needed to help a student achieve his/her educational goals. Advisors can help students clarify and develop realistic educational plans, monitor their progress towards educational goals and serve as a resource for information about campus services and community resources.
Bachelor of Science: This degree is awarded to students who successfully complete a specified university curriculum of approximately 186 quarter hours or a specified number of semester hours; with an emphasis in science and/or social science areas of concentration.
Academic Probation: This is a warning to the student that his or her academic progress is unsatisfactory. Assessment: A process of testing to determine a student’s readiness for college-level course work, their correct placement into courses, and to direct the student to support services that will best help them be successful.
Certificate of Completion: A certificate that may be awarded for successfully completing a specific course or a group of related courses. A Certificate may also be awarded upon successful completion of a professional/technical program, consisting of 45 or more quarter hours.
Associated Student Government (ASG): A nonprofit organization composed of students for students that provides services and activities to the student population. Bachelor’s Degree: Otherwise known as the baccalaureate degree and/or four-year degree, the degree is divided into two categories:
Closed Classes: When a class has reached its enrollment limit. Prior to registration, the enrollment level of a class is established to take into consideration the number of students per instructor ratio, number of available student stations, etc.
Bachelor of Arts: This degree is awarded to students who successfully complete a specified university curriculum of approximately 186 quarter hours or a specified number of semester hours; with a requirement of a second-year proficiency in a foreign language, as well as a specified number of credit hours in the humanities or arts and letters areas of concentration.
College Catalog: The official publication that describes the programs, services and procedures of the College; along with detailed listings of courses and degree and certificate program completion requirements. Oregon Coast Community College’s catalog is available on the College website.
65
Credit: A unit of value assigned to each course, based on the number of hours per week that a student spends in class; varies depending on lecture and lab times. Curriculum: A series of courses offered in a particular subject area. Director of Student Services: The senior officer responsible for support services to students.
Full-time: To be officially registered in 12 or more credit/quarter hours per term. GED (General Educational Development): A battery of subject tests that provide the opportunity to attain the equivalency of a high school diploma. G.P.A. (Grade Point Average): The average of all grades received per term.
Deferred Payment: An installment payment plan which defers full payment of tuition and fees.
Grade: A system that measures the performance level of coursework within a class and the overall performance in completion of a course’s requirements. (See the OCCC Catalog for specific definitions of each grade level.)
Drop/Add: Terms given to the procedure to delete or add to a student’s schedule of registered courses during the first week of each term. Electives: Courses that are not required in the basic core of a student’s major, but are taken as additional credits that apply to the overall total of courses/credits necessary for graduation. Students must see their academic advisor for assistance in selecting courses applicable to their degree. ESOL (English for Speakers of Other Languages): Classes that offer English speaking, writing, and reading skills to students whose native language is not English.
66
Incomplete: A temporary annotation in a course when a student has not completed all assigned work. ONLY the student CAN REQUEST AN INCOMPLETE—not an instructor. However, the student must have completed seventy (70) percent of the coursework in order to receive an incomplete. Late Fees: Fees charged for for not paying an account balance within the published guidelines.
Lower Division: Courses that normally satisfy degree requirements for the first two years of College (freshman and sophomore years).
Prerequisite: A requirement added to some courses that mandate successful completion of courses prior to registration. In some cases, an instructor may give approval for registering without the prerequisite if you can furnish proof of prior experience.
Major: A specialized field of study that students choose to pursue in seeking a degree. (Majors can be changed throughout a educational career, though doing so may require additional coursework. Students may see their academic advisor for more information.)
Quarter: The term designation in most of Oregon’s colleges and universities that operate on a fourblock academic calendar year—Fall, Winter, Spring and Summer terms.
Mid-terms: The name used for tests given in mid-stream of the term, usually the fifth or sixth week of the term. Mid-terms give students and their instructors a good indication of how well they are comprehending and retaining the knowledge and skills taught in the course.
Quarter Hours: Credits given for attendance and successful completion of College courses operating under the “quarter” system. Registration: The official procedure in which a student enrolls in classes and pays tuition and fees.
No Credit (NC): The annotation on a transcript representing that a student did not do passing work in a Pass/NoCredit course.
Schedule of Classes: The published listing of classes being offered for the quarter/term.
Pass/No-Credit: The alternative grading system in lieu of the traditional “A,B,C,D & F” method. Only certain courses offer this alternative. A maximum of 24 credits with the “Pass/No-Credit” annotation may be applied to any degree program.
67
Scholarship: An award of tuition paid by a sponsoring agency/individual to a student who successfully meets the particular eligibility guidelines and is selected for receipt of the scholarship by the board or committee of the sponsoring agency. (Check with the financial aid specialist for available scholarships.) Semester: The term designation in some of Oregon’s private institutions and out-of-state institutions that operate on a two-block academic calendar year—Fall and Spring term. A semester usually lasts 18 weeks. NOTE TO ALL TRANSFER STUDENTS: Students who will be transferring to a semester-based institution will need to check on how their quarter hours will be converted to semester hours. Students must check with the institution to which they are applying to transfer.
Term: The time frame of 11 weeks (8 weeks in summer) of instruction starting with the beginning date of classes and ending with the last day of finals week. Transfer: Refers to the process of continuing education at another institution. A transfer requires following all admission’s procedures mandated by the institution the student intends to attend after Oregon Coast Community College. Transcript: The official or unofficial compilation of courses taken, grades received, credits earned, honors received, etc. at each institution a student attended. Unofficial transcripts are for personal use and may be opened by the student. Official transcripts may only be opened by an instituitions’s registrar to remain official. Upper Division: The junior and senior level courses that are offered by universities and four-year colleges; usually denoted by alpha-numeric course numbers of 300-499.
Syllabus: The coursework outline given to students by the instructor which lists the content of the course based on assignments, homework, quizzes, mid-terms, term projects, class participation and the final examination. Students will receive a syllabus for each credit course by the end of the first week of classes in which they are enrolled each term.
Withdrawal: Process of removing a class or classes from a term schedule between weeks two and seven of the term. No reimbursement of tuition and fees are given for withdrawals.
68