February 2017
Contingency Plan
Nazrul Smriti Sangsad-NSS Sweden Palace (1st Floor) Pallabi Residential Area Amtali, Barguna Cell: 01712-795359 e-mail: nssngo@gmail.com info@nssngo.org Web: www.nssngo.org Skype: panna.nss Bangladesh
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Section 1: Responsibilities and Coordination 1.1 Central Disaster Management Team (CDMT) Name& Designation Shahabuddin Panna Executive Director Zahirul Islam Director-Field Operation Hasn-Ul-Bannah Disaster Focal Person Ismot Ara Koli Logistic Officer .Angshuman Swikari Finance Coordinator Zakir Hossain Monitoring Officer Shahidul Islam Project Director
Contact Number and E-mail 01712795359 nssngo@gmail.com 01721481038 zahirul.nss1963@gmail.com 01198027638 hbannaamt@gmail.com 01728196326 ismotaranss@gmail.com 01716026631 angshuman@gmail.com 01716336698 zakirjisan@gmail.com 01720510563 Shahidul.md@gmail.com
Role Response Decision Making Government approval Response Coordination and Implementation Deploy Human Resource Need Assessment and data analysis Procurement and Logistics Finance and Budget Control Information and Communication Disaster Monitoring and Situation Report Response Plan and Proposal
1.2 Roles and Responsibilities of Team Members Role Disaster Monitoring and Situation Report Need Assessment and data analysis Response Decision Making
Response Plan and Proposal Response Coordination and Implementation Deploying Human Resource Procurement and Logistics Finance and Budget Control Information and Communication Government approval
Name and Designation Shahidul Islam Project Director Hasan-Ul-Bannah Disaster Focal Person Shabuddin Panna Executive Director
Remarks
In absence of ED Shahidul Islam Project Director
Shahidul Islam Project Director Zahirul Islam Director- Field Operation Zahirul Islam Director- Field Operation Ismot Ara Koli Logistic Officer Angshuman Swikari Finance Coordinator Zakir Hossain Monitoring Officer Shabuddin Panna Executive Director
1.3 Internal Decision making and Coordination process When a natural disaster will occur NSS will maintain a close observation and ED will call meeting on emergency basis and assign the staffs to collect information of destruction in community. In this case a special notice will be circulated. Contingency Plan will be activated and all other activities will be postponed for responding in emergency. Staff deployment plan will be completed according to joint response action plan. Based on existing skill roster staff deployment will be done. Volunteers will be informed to be prepared for emergency response that NSS anticipates. All the projects people will be involved to emergency response. If the staffs are not adequate to complete the area coverage which is targeted to be responded, in this situation NSS will hire skill staff to work in emergency relief. All the initiatives are subject to availability of fund from internal or external sources. Donors support will be sought under emergency response assessment and project planning. Close liaison, coordination will be maintained with other actors in the working area and in this connection field sharing and feedback on implementation status will be done.
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1.4 Information management and need assessment Director program will collect data from field and generate a situation report for internal use within 24 hours. Executive Director will decide whether this situation report will circulate wider or not. Situation report will be updated after three days. If necessary NSS can arrange local level press briefing within 48 hours of the cyclone hit. Press briefing can be continued after 5 days of initial response. Within 3-5 days Director Program will decide on the assessment. NSS will conduct small scale need assessment for internal proposal and funding mobilization. In large scale assessment NSS support donor or cluster in need assessment deploying staff and other supports. 1.5.1Information Management Timing/Frequency
Item
< 24 hours as relevant
Activation of CP
12 - 48hrs – a week after emergency declaration Every 1-2 day (depend on progress on situation) 72 hrs after Emergency/initial response – response operational; Daily for the first 2 weeks of the emergency; 3 times a week for the next 2-4 weeks; and once a week after a month After field assessment (One time only)
Emergency Situation Briefing Update
Director Program Mohammad Shahidul Islam Situation Reports
Assessment Reports Situation Reports and updates
Weekly updates
Responsibility Executive Director Shahabuddin Panna Director Program Mohammad Shahidul Islam
Director Program Mohammad Shahidul Islam Director Program Mohammad Shahidul Islam
1.5 Humanitarian Policy and Advocacy During emergency NSS will take advocacy initiative especially at local and in case of national level of advocacy NSS will involve with network group. Media and press briefings will be done to response gaps, policy issues, humanitarian standards, coordination issues and linking to long term climate change adaptation, disaster risk reduction and development programmes. A network will be formed with different INGOs, NGOs and other funding agencies in order to response in emergency effectively and quickly. Global standard of sphere, HAP and other will be maintained with utmost priority. 1.6 Fund Raising and Proposal Development In order to early response initiative will be taken to collect fund from internal source of the organization. In this case while formulating project or organization budget a provision for contingency will be given special priority. A different project proposal with budget will be formulated to response disaster. If needed consultancy support from individual or other specialized organization will be sought. Section 2: General Information 2.1 Date of Production of this Plan 2.2 Contact person for updating Contingency Plan
: :
2.3 Next Update Date of this Plan
:
March 2017 Shahidul Islam Director Program –NSS Cell: 01720510563 E-mail: Shahidul.md@gmail.com March 2018
Section 3: External Context 3.1 Summary of Hazards of the Working Area Amtali upazila is one of the southern coastal upazila surrounded by mighty river Payra. The Bay-of-Bengal is not so far from this upazila. Geographically this upazila is one of the most vulnerable upazilas in coastal areas. It has long experience in natural disasters. When any depression occurs in the Bay-of-Bengal it fist hits this area and the devastation is more severe than other places. This area is also a cyclone prone area. Major disasters Roanu
Affected Location 12 unions of Barguna district 6 unions of Kalapara upazila of Patukhali district
Time 20 May 2016
Observations Agriculture and fishing
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Komen
Mohasen 2013
AILA 2009 Cyclone SIDR 2007 Tornado 2004 Salinity
21 unions of Barguna district 4 unions of Kalapara upazila of Patukhali district 30 unions of Barguna district 8 unions of Kalapara upazila of Patukhali district
30 July 2015
Livelihood and Agriculture
16 May ,2013
20 unions of Barguna Sadar and Amtali Upazila 110 unions of 12 Upazilas of Barguna and Patuakhali districts Borobogi Union 3 Unions of Barguna Sadar 4 unions of Amtali 4 unions of Kalapara and 5 unions Galachipa
29 April 2009
Household livelihood Agriculture, fishing and aquaculture Salinity
15 November 2007
Fresh water crisis
March -May every year
Agriculture, fishing and aquaculture
3.2 Key or important Humanitarian Actors for NSS a. INGOs and UN Agencies Stakeholder
World Health Organization ACF Oxfam Concern Universal Plan Bangladesh WorldFish
Role in Emergency
Water and Sanitation Wash support ,Livelihood and Rehabilitation Wash support and Rehabilitation Livelihood and wash support Child protection and Education Aquaculture
Relationship to the NSS Project based Partnership Project based Partnership Project based Partnership Project based Partnership Project based Partnership Project based Partnership
Actions to Improve Relationship During Preparedness Develop long term partnership Develop long term partnership Develop long term partnership Develop long term partnership Develop long term partnership Develop long term partnership
b. Donor Agencies Stakeholder
Role in Emergency
MJF
Emergency Response
CCCP of PKSF
Emergency Response
Direct Relief International
Primary Health
Relationship to the NGO Project based Partnership Project based Partnership Project based Partnership
Actions to Improve Relationship During Preparedness Develop long term partnership Develop long term partnership Develop long term partnership
C. GoB Agencies Stakeholder
Barguna DDMC Barguna Public Health Amtali upazila UZDMC Department of SS
Role in Emergency
Coordination Coordination Coordination Protection support to vulnerable child
Relationship
Informal Good Relationship Member Wash Cluster Member of Committee Formal relationship
Actions to Improve Relationship During Preparedness Develop formal relationship -
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Section 4: NSS Programme in Bangladesh (Annex) 4.1 Organization Program NSS believes and upholds the principles of justice, gender equality and equity tolerance, respect and authority in all aspect of peopleâ&#x20AC;&#x2122;s life. It emphasis on right-based approach to fulfill practical needs towards the people we are working for. We do believe and practice transparency, accountability in the governing process and democratic practices at all level. 4.2 Coordination NSS maintains its coordination efforts with other actors in the emergency situation through sharing plan and other related information. Represent as member of the District Disaster Management Committee where it plays a very active role in the management and strategy adoption for emergency situation. Attending monthly district coordination meeting at a regular basis it has created a solid foundation of rapport and cooperation at the district level. NSS also extend capacity building support to local government and Disaster Management Committee. At the request of the local government and administration NSS shares its emergency response facility for the purpose of early recovery. NSS as an emergency partner maintains its coordination among other partners. At the local level NSS participates at different forums and events organized by CDMP from which it obtains required updating and is informally connected with all other national actors and often share information among them. 4.3 Capacity for implement the project NSS has a good number of staffs who have experience in emergency response. Earlier NSS implemented different emergency projects and has developed this human resource. Due to frequent drop out of staffs this ready stock is disturbed which is subject to constant refilling over the time. At present 67 staffs are working. Out of them 40 staffs are trained on emergency response, 10 are trained in child protection, 15 are trained on gender, 2 are trained on logistic, 2 are trained on sphere, 2 are trained on IT (SMART information), 3 are trained on financial management and 20 are trained on disaster response. Besides NSS has 412 volunteers who are ready to response any emergency. 4.4 Summary of Key Lessons that have informed Contingency Planning and will be applied during response Key lessons Less coordination was found at emergency response work after hazard Selection of inappropriate items. It was experienced that some items were chosen to provide the affected people was not appropriate. Interference of UP members to select beneficiary according to their choice.
Evaluation Source Cyclone SIDR in 2007 Cyclone SIDR in 2007,Mohasen in 2013 Cyclone SIDR in 2007 and AILA in 2009
Action point taken/ will be taken Meeting was arranged to share about the working area and coverage of population and support of items. Package was changed
A few cases were overcome with physical verification and criteria setting
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Section 5: Scenarios of Barguna and Patuakhali districts Possible scenarios
Likeliho od (scale of 1-5)
Potential impact
District likely to be severely affected
Cyclone Damage and disruption in 10 coastal districts affecting3 million people.
4.0
Borguna Patuakhali Pirojpur
Death & injuries; 1 million people displaced, Wide spread destruction of houses, infrastructure such as roads, bridges, water system, power and telecommunication 0.5 million houses damaged, Crop including fish crop, damage in 3 million acre land, Severe reduction of employment & income for 1 million households; Loss of education for one million children Loss of human lives, livestock and household assets Contamination of water sources
Summary of NSS likely response and priority sectors: Target 5000women and children (1000 families) Budget approx. BDT 30 lac Regular monitoring of the Cyclone situation Support Coordinated Assessment deploy staff based initiate by Development Partner Initial Response Dry Food (1 time) Cooked food (3 days) Safe Drinking Water through jerry cane (4 weeks) Child safe place for vulnerable Children Support After Need Assessment 15 days food rations as per predefined package Non food Items Household utensils Cloth for family members Pond and tube well disinfection and maintenance
Government & other actors response Search and Rescue Emergency &temporary shelter, Distribution of Food item and Non Food Items, WASH intervention Trauma healing, Counselling Medical treatment, Relocation Emergency and temporary school for children Transportation and telecommunication support Gender & protection
Rehabilitation Agriculture input support Aquaculture input support House Repair and construction Tube well installation and maintenance Latrine installation Fishing input support Livestock support
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Section 6: Response strategy and resources 6.1 Strategy a.
Objective The main objective of NSS is to minimize the sufferings of women and children providing food and non food support.
b.
Engagement Criteria
c.
NSS will be engaged if at least 20% community people are affected by natural hazard in working areas. 500 families in a community is affected by natural hazard If the government requests that NGOs should be involved in emergency response, NSS will prioritize peoples’ sufferings. If the funding agency have requested to provide support to local responder. If local or national authorities have requested assistance from NSS.
Sector Focus
As per demand for intervention from the government side NSS’s response subject to availability of resource from donor. But for immediate help NSS can extend a maximum support of 30Lac taka from its own source. However, the response focuses the following matters for intervention: Rehabilitation NSS works at rehabilitation stage after the recovery stage and so far experience on the following: -Agriculture input support -Aquaculture input support -House repair and construction -Tube well maintenance and old tube well repair -HH latrine installation -Fishing boat and fishing net support to fishermen d. Geographical coverage NSS will perform emergency response especially its working areas. Priority will be given to all working areas of Barguna and Patuakhali districts. If donor requests NSS will expand supports to the adjacent areas.
e. Mode of operation
Complementing to local government efforts Mainly direct delivery involving the community Preferably point distribution due to management convenience but often adopt different methods if it is required. Identification token/card endorsing beneficiary’s photo and Id number is distributed beforehand among the recipient for speedy and clear distribution with the right beneficiaries. On the spot distribution team is made with one government officials and one local elected body member and one civil society representatives. They display the packages, measure the food items and check the quantity of other non food items in front of the beneficiary and other local people at a random basis before distribution. Master role is maintained for any support distribution. Adopt the required security measures with the help of UP and local administration.
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f. Priorities groups NSS selects intervention area and people as per set criteria outlined below: Area: NSS prefers to select most affected locations of the working sites and the areas which are covered by other agencies g. Intervention Time Span NSS has past experiences on time modality of emergency intervention that differs in range of different tiers of action (emergency response, early recovery, post recovery and rehabilitation stage). Time spell specification is as follows:
Emergency response within 24 hours of occurring hazards and will be ready to proceed for emergency response. Post recovery for distribution of food and non food items depending on donor’s condition. Rehabilitation for distribution of agricultural inputs (seed/seedling, fertilizer, livestock siblings, materials for dyke repairing and improvement etc.), tube well maintenance, household and school latrines installation, fishing boat and net distribution, rickshaw, rickshaw van distribution and small business support depending on donor’s condition
6.2 Resource Plan a. Financial resources Financial Resources Source of Funding
Fund type
Funding size
Contingency Fund General fund
Restricted
30Lac
Timeline 3-7days
Existing Partnership with INGO Oxfam Restricted
-
24hrs
Plan Bangladesh
Restricted
-
24hrs
ACF
Restricted
-
24hrs
Concern Universal
Restricted
-
24hrs
Restricted
-
1-3Months
Restricted
-
3-7 days
Steps Towards Development MJF
Restricted
-
24hrs
Restricted
-
24hrs
CCCP of PKSF
Restricted
-
24hrs
GK
Restricted
-
24hrs
History
Sector
World Fish NGO Forum
Authorised to Request
Comment
Executive Director
Based on Donner Commitment, Take approval from EC
Executive Director Executive Director Executive Director Executive Director Executive Director Executive Director Executive Director Executive Director Executive Director Executive Director
Based on proposal Based on proposal Based on proposal Based on proposal Based on proposal Based on proposal Based on proposal Based on proposal Based on proposal Based on request
UN Pre-Qualification External Donors Direct Relief international
Type Restricted
Cyclone SIDR
Health
Scale Small
Comment Good Relationship
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Financial Resources World Health Organization
Restricted
Cyclone SIDR
Water Sanitation
Small
Good relationship
b. Human Resource NSS has a good number of staffs who have experience in emergency response. Earlier NSS implemented different emergency projects and has developed this human resource. Due to frequent drop out of staffs this ready stock is disturbed which is subject to constant refilling over the time. At present 67 staffs are working. Out of them 40 staffs are trained on emergency response, 10 are trained in child protection, 15 are trained on gender, 2 are trained on logistic, 2 are trained on sphere, 2 are trained on IT (SMART information), 3 are trained on financial management and 20 are trained on disaster response. Besides NSS has 412 volunteers who are ready to response any emergency. c. Logistic resource NSS has very poor logistic support for emergency response yet in past NSS has performed a good deal by hiring. NSS has emergency store having capacity of storing 100 tons food items at Amtali urban area. Besides NSS has training centre and guest house at Amtali which can accommodate 40 persons.
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