MAT Service Brochure 2022 - The Education Space

Part of the NPW Group

SERVICE BROCHURE 2022

The Education Space - Services for Schools 2022/23

FOREWORD The Education Space is growing rapidly in the MAT sector, with MATs now representing over 80% of our new customers. This is a testament to the high quality services we continue to deliver for our MATs. We recognise the education sector is experiencing a state of flux, with new MATs potentially being set-up and existing MATs growing/merging into larger MATs. In response, The Education Space has been meeting with our MAT CEOs to understand their growth plans and support their Trust in preparing for the future.

As a not-for-profit organisation that is owned and led by schools, The Education Space sets itself apart in this industry. Over half of The Education Space board is made up of head teachers who work closely with the executive leadership team in directing the company to deliver cost-effective support services. This mix of head teachers and business professionals working together, has resulted in schools saving £220k on their SLA prices since 2020.

In this brochure you will find information about our core SLA support services as well as a suite of MAT specific products that will ensure you meet any new requirements as set out in the Academies Handbook.

For further information about our services please log on to our online portal where you will find all the information to renew your SLA. If you require any assistance in accessing the system or are interested in purchasing new services for your school or trust, please contact our Business Development Team on 0208 249 6900 or email LetsTalk@theeducationspace.co.uk Whether you are a founder member or a new client, we look forward to continuing to work with you.

I want to thank you for your continued support and loyalty to The Education Space.

Iqbal Vaza Chief Executive Officer

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CONTENTS The Education Space

4

About Us

5

School Office Services IT Support Services Cyber Security/Business Continuity Service Plan MAT Virtual ICT Director MIS Support Services HR & Payroll Service Employee Relations Service Leadership Recruitment Service Governor Services Governance Professional Services Training Services

9 10 12 14 16 18 20 22

School Management Services Data Protection Service School Support & Compliance Services Independent Catering Audit Independent Cleaning Audit Fire Risk Assessment Health & Safety Support Procurement & Contracting Support Radiation Protection Service

24 26 28 30 32 34 36 38

School Consultancy Social Media, Web & Brand Computing Curriculum Support ECT & Appropriate Body Service

40 42 44

MAT Data Analytics Digital Transformation Academy Conversion Consultancy Services

46 48 50 51

6 8

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

THE EDUCATION SPACE The Education Space is the ethical partner of choice that keeps the child at the centre of everything we do.

We care about our clients and work hard to help you achieve your aspirations.

We engage with our clients to help develop our products and services to ensure that what we offer is created for schools by schools.

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ABOUT US

Who We Are

Our History

Our Members

The Education Space is part of the NPW Group, a not-for-profit mutual organisation, owned by our members.

NPW was formed in 2012 from the Newham Council school traded services teams and we have been delivering these services for a combined period of 30 years. We pride ourselves on providing high quality, costeffective solutions.

All clients with service level agreements can be company members. The Board is accountable to company members for the direction and performance of the company.

We provide a range of operational, transformational and innovative services to schools and colleges so they can focus on improving the lives of children and young people.

Our services are agile, allowing us to offer bespoke packages that meet an individual client’s needs.

The Education Space currently supplies and delivers in excess of 850 SLAs across our service offering to schools in London and surrounding areas.

The benefits include attending General Meetings, having a say in how the company is run, the opportunity to join the Board, and being part of a wider network of schools and colleges. Our members also enjoy reduced fees on selected training courses and discounts on room hire at Francis House.

Our Services Our services cover the core school office functions from HR to clerking. The school management support service ensures the school is meeting all its legal requirements and also has a team available around the clock in case of an emergency. We also offer bespoke school consultancy services that focus on how schools become financially sustainable and effective in the current climate of uncertainty and constant technological change.

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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School Office Services

The Education Space - Services for Schools 2022/23

“

[The Education Space’s] IT team is immense and a credit to the organisation.

IT SUPPORT SERVICES Technical support on-site and remote Strategic support Project implementation Hardware and software procurement

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- Essex Primary School

IT SUPPORT SERVICES Empowering schools through the use of technology Technology is embedded everywhere in life, from how we work, communicate, obtain information and advance the world. Schools are reliant on technology throughout, from teaching and learning to back-office administration.

For technology to be a productive asset to education, it must be implemented correctly, starting with a clear strategic vision right through to installation with ongoing support for staff and pupils.

Benefits

Products

The Education Space provides an IT support service that allows schools to utilise and advance teaching and learning in the modern world.

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Technical support on-site and remote (helpdesk)

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Strategic support

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Project implementation

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Hardware and software procurement through our exclusive partner pricing

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Digital signage support

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Telephony

From strategic planning, project work and day-to-day support, you can be confident that technology investments return outstanding outcomes through The Education Space.

The Education Space links people with technology and offers bespoke strategies, ensuring that the brand of teaching and learning the school provides is not lost. With our extensive partnership network that includes Cisco and Google, we are well placed to ensure the technology works for you.

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

•

Procurement: hardware and software on a quote basis

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Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

CYBER SECURITY/ BUSINESS CONTINUITY PLANNING (MAT-SPECIFIC) Protecting your school for every eventuality The Academy Trust Handbook provides the following direction: Be aware of the risk of cybercrime

and put in place proportionate controls and appropriate action where a cyber security incident has occurred.

The Education Space will conduct an independent ICT audit providing a report on cyber security risks and actions required to mitigate against them.

Benefits Staying upto date with the latest risks in cyber security is a full time job. Our service pro-actively manages your cyber security risks, reduces the number of cyber security incidents by securing

TITLE

Products •

Review of ICT security policies (also checked

by DPO via audit)

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Working in conjunction with LGfL, technology security testing (access levels, password strengths and usage, operating systems, network security, patch levels).

vulnerabilities and protects your data.

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

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Procurement: hardware and software on a quote basis

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Service Level Agreement: annual agreement to support on an ongoing basis

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TITLE VIRTUAL ICT DIRECTOR (MAT-SPECIFIC) Helping you to have confidence in your ICT strategy in both the short and long term

MATs require ICT leadership capabilities to lead strategically and see through on projects and improvements to ensure schools and the Trust have the best IT strategy in place. The Virtual ICT Director service provides a senior manager appropriate to the size and growth plans of the Trust benefitting from expertise without incurring the full-time cost of ICT Director.

Benefits Employing an ICT Director is a costly solution that most Trusts cannot afford. Our service provides your trust access to an ICT Director at a fraction of the cost. Helping your Trust maintain an appropriately sized Senior Leadership team, with all the benefits of a larger Trust.

Products •

Dedicated Virtual ICT Director for your Trust

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Project oversight and scrutiny

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Advice and Guidance on managing in-house IT provision

The service provides full leadership oversight inclusive of ICT strategy, technology risk management, technology governance, short and long term planning.

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

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Procurement: hardware and software on a quote basis

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Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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School Office Services

The Education Space - Services for Schools 2022/23

“

We have had fantastic value for money and [The Education Space] has been very understanding of the school’s needs going beyond what was expected and patiently educating us all.

MIS SUPPORT SERVICES MIS helpdesk and advisory service Expert MIS and financial support Bespoke training and consultancy Reporting and data analysis

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- Dersingham Primary School

MIS SUPPORT SERVICES Helping deliver positive outcomes through effective data management The Education Space MIS Support team provides high quality, specialist MIS support and training to help schools utilise the full capabilities of their MIS solution. Our aim is to deliver desired outcomes, meet statutory obligations and make informed strategic decisions through effective data analysis and reporting.

Leverage the experience and expertise of the MIS Support team to support effective school operations and strategic school initiatives.

Benefits Partnering with The Education Space gives you access to a dedicated MIS team offering specialist advice in areas such as assessment, school finance, reporting and analytics, and statutory returns. In addition to the comprehensive day-to-day operational support, via our online/telephone helpdesk and remote support, the MIS support team can help schools to upskill their entire workforce and provide advice on the best use of MIS software to achieve desired outcomes.

Products •

SIMS/FMS and Bromcom support

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Training manuals, guides and resources

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Bespoke consultancy and training

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Database updates and patches

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On-site support visits

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Priority Ofsted support and assistance

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Reporting and data analysis

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MIS updates in line with statutory changes to pay scales

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

•

Bespoke training and consultancy

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Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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School Office Services

The Education Space - Services for Schools 2022/23

“

Thank you so much for taking the time today to assist us! You went the extra mile and made a difference in helping us begin to resolve a problem.

- Ronald Openshaw Nursery Education Centre

HR & PAYROLL SERVICE Payroll and HR admin Recruitment and advertising Fully integrated HR & Payroll system Employee self service 12

HR & PAYROLL SERVICE A payroll service that understands education In the busy world of education and developing children and young people, the last thing you need to be worrying about is staff being paid accurately and on time. The responsibilities of education establishments are so varied it is not always possible to ensure you have someone with the relevant expertise in each area, so forming a partnership with specialist support providers is vital.

We take the strain and cost out of the employment relationship. From recruitment through to pay and departure, we can be there for you every step of the way. The HR/Payroll SLA for schools provides you with access to an industry-standard payroll bureau and the reassurance of working with experienced professionals who know the education sector.

Benefits

Products

The Education Space offers you easy access to our dedicated HR and payroll business partners. With decades of experience, our staff take responsibility for staying up-to-date with payroll and contract law so you don’t have to.

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Fully managed to self-service payroll options

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Online HR/Payroll system

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Unlimited recruitment and advertising

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Reporting pack

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Advice and guidance helpdesk

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Visa sponsorship and right to work advice and guidance

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Employee self-service access

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Disclosure and barring service

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Single Central Record guidance and support

We help schools to save time and stay legally compliant, through effective recruitment and employee administration. We ensure your staff are paid accurately and on time, taking the complexity out of the employment relationship with our industry-leading recruitment and payroll system.

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

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Bespoke training and consultancy

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Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

“

The Education Space provide helpful advice to schools that support the efficient management of internal systems. Staff are always at the end of the phone offering useful HR guidance and support to ensure compliance.

- Winsor Primary School

EMPLOYEE RELATIONS SERVICE Strategic HR services Organisational change management Casework advice and guidance Grievance and disciplinary support 14

School Office Services

EMPLOYEE RELATIONS SERVICE Employee relations help to protect your most valuable asset - your workforce Good employee relations provides an open and honest communication between management, their employees and trade unions. Employee relations strengthen the employer/employee relationship by identifying and resolving workplace issues. We have been able to successfully support schools on a range of complex employee relations issues which include disciplinaries, grievances, sickness absences, performance management, change management and employment tribunals.

Good employee relations ensure there is a healthy and productive work environment which is ultimately beneficial to pupils.

Benefits

Products

We support school leaders and managers by providing an important link between management, employees and the trade unions. You will also receive support from The Education Space with effective consultation and negotiation on a range of individual and collective employee relations matters. This helps to enable an early resolution to problems and ensures that they are resolved with appropriate risk management.

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Unlimited casework advice and guidance

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Helpdesk and email support

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HR policies and procedures

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Trade union negotiations

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Organisational change management

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Bespoke training and consultancy

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Strategic HR services

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Grievance and disciplinary support

Our service offer to schools is unlimited and includes on-site visits, as well as telephone and email advice.

The Education Space has a long-standing, professional working relationship with the teaching and support staff unions in order to negotiate on behalf of schools.

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

•

Bespoke training and consultancy

•

Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

TITLE LEADERSHIP RECRUITMENT SERVICE (MAT-SPECIFIC) 16

School Office Services

LEADERSHIP RECRUITMENT SERVICE (MAT-SPECIFIC) Comprehensive end-to-end leadership recruitment without the spiralling costs Our comprehensive end-to-end leadership recruitment service, supports the board of trustees to manage candidate attraction and the recruitment process when conducting senior appointments.

The service engages with potential leaders, develops and manages a talent pool of prospective leaders. The service also includes regular features and contents on Linked In, Twitter and other social media platforms with a dedicated point of contact for candidate engagement.

Benefits

Products

The Education space has access to a wide network of educational institutions and has specialist expertise in senior recruitment.

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End-to-end recruitment service including:

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Review of the organisation’s current and future requirements

Schools will have access to a senior recruitment advisor and Director level involvement in managing the recruitment process.

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Training and support of the selection panel including Safer recruitment

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Manage marketing -e.g. advert on social media channels, brochure, microsite

Full payment of the service is subject to successful recruitment and appointment of candidates, at a fraction of the cost of traditional recruitment agents.

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One page bespoke advert, featured in our newsletter

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Director level feedback to chair of panel regarding candidate engagement prior to short listing

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Full management of the recruitment process

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Support with onboarding - checking references, issuing contracts etc.

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

•

Bespoke training and consultancy

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Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

“

On behalf of the whole board, we appreciate your professionalism, service and excellence.

- Keir Hardie Primary School

GOVERNOR SERVICES Governance support Professional clerks Training and consultancy Company secretarial services

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School Office Services

GOVERNOR SERVICES Ensuring your governance is effective and legally compliant All schools and academies are required by law to be compliant with government regulations. High quality, effective and ethical governance is key to the success of every school and trust, for the future of children and young people. The complexities of governance are developing all the time and the risks associated with getting this wrong carry high penalties.

The Education Space is positioned to be the first point of contact to guide you through the minefield of ever-changing governance rules and support you in achieving strategic leadership, rigorous accountability, sound structures and legally compliant meeting protocol.

Our mission is to provide a comprehensive and high quality support service that is agile and continuously evolving to meet your needs.

Benefits

Products

Our business model sets us apart from other providers. Our back-office team of Governing Board Support Officers is your main point of contact, working in tandem with our team of 40+ professional clerks. Your allocated GBSO supports your meeting preparation and follow-up, while your allocated clerk attends your meetings to advise on procedure and take minutes. This model offers strong support to ensure legal compliance.

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Training and development

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Clerking services

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Specialist advice and consultancy

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Company secretarial services

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Clerking for panel hearings

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Online and face-to-face meeting support

Contract types •

Bespoke training and consultancy

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Service Level Agreement: annual agreement to support on an ongoing basis

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Subscription and on-demand clerking options

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

TITLE GOVERNANCE PROFESSIONAL SERVICES (MAT-SPECIFIC) 20

School Office Services

GOVERNANCE PROFESSIONAL SERVICES (MAT-SPECIFIC) Providing a strategic approach to Governance, delivered at the heart of your organisation Your academy trust governance professional is responsible for overseeing all aspects of governance effectiveness and compliance within the trust, ensuring governance adheres to good practice and meets all statutory and regulatory requirements.

Your governance professional will hold a strategic position at the heart of governance operations in the trust.

Benefits

Products

The role of the Governance Professional is a specialist role, and it is essential that your organisation ensures that this role is undertaken by an individual who is trained and kept up-todate with constantly changing legislation and legal requirements. By commissioning The Education Space to provide your Governance Professional, you can be sure that the role is carried out to the highest standards, supported by our established professional and experienced team with many years of expertise and knowledge in this area.

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support the efficient and effective operation of the trust board and its committees;

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ensure governance at all levels is carrying out its functions

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lead on the development of the trust’s governance framework and drive improvements to its systems, processes and structures

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manage and coordinate the delivery and ongoing improvement of governance support across the trust.

Your Governance Professional will attend Trust meetings as agreed as per the SLA.

Contract types •

Bespoke training and consultancy

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Service Level Agreement: annual agreement to support on an ongoing basis

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Subscription and on-demand clerking options

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

“

I have been on many [training courses] and found this to be the best. The venue is so much better and the people are nice and helpful. I was very happy there and would certainly recommend colleagues to use [The Education Space] in the future.

- Eleanor Smith School

TRAINING SERVICES First aid training IT and curriculum consultancy Inset sessions Governor training

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School Office Services

TRAINING SERVICES Providing cost-effective CPD solutions for your whole workforce Continuous professional development is a vital part of any school’s function. Working with multiple training providers or sourcing a particular course can prove challenging so The Education Space has created a comprehensive suite of training and consultancy services, covering all aspects of CPD and regulatory requirements.

Benefits

Products

The Education space is proud to offer a wide variety of accredited and industry specific training courses in conjunction with our well-renowned training partners. Our provision covers the following areas; Health and Safety, First Aid, Well-being, Safeguarding, Governance, MIS, GSuite, Data Protection, Educational Visits, School Management Support, Human Resources, Social Media and many more.

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Classroom-based sessions

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Whole school sessions

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Webinar sessions

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Inset training

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Blended learning

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Bespoke training sessions

All our scheduled courses are advertised on our online client portal : clientportal.theeducationspace. co.uk. Here you can book onto a course and also register to receive our weekly training brochure and newsletter. To book a bespoke training package please contact our Training Team who are on hand to discuss and ensure your requirements are met on 0208 249 6900.

Contract types •

Bespoke Trust-wide CPD programme

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Bespoke training and consultancy

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Service Level Agreement

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Adhoc training offer

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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School Management Services

The Education Space - Services for Schools 2022/23

“

Brunch and Discussions are high quality and informative, making sessions interactive and using real life examples.

DATA PROTECTION SERVICE DPO support Data health check Whole school training Bespoke consultancy

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- Newham PRU

DATA PROTECTION SERVICE Ensuring compliance in a data-driven world Individuals have a right to privacy and to have their data treated in a way they would reasonably expect.

Therefore, it is imperative that organisations understand the data they hold, protect and process to comply with data protection legislation. Good practices in managing data can increase both confidence and trust in an organisation and minimise risks for the organisation and individuals.

Ensuring compliance with data protection legislation is an ongoing process and is not a ‘one-off’ project.

It’s about creating a culture of compliance which sits at the heart of your organisation. The practical realities of creating and implementing data protection best practice can seem overwhelming and can be difficult to keep up to date in a rapidly changing world.

Benefits

Products

The Education Space has a skilled and experienced Data Compliance team, dedicated to working with the education sector. Our team supports over 70 organisations and has trained in excess of 1000 education professionals in the past 12 months.

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DPO support

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Health check

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Whole school training

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DPO training

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Helpdesk only support

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Bespoke consultancy

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Termly user groups

The Education Space provides a DPO service for schools, taking away the burden or any potential conflict of interest when appointing internally.

The service includes regular risk-rated compliance checks, access to an advice and guidance helpline, document toolkits and access to forums for school to meet and keep abreast of education sectorspecific news.

Contract types •

Trust-wide support contract - including whole-school training and Trust support

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Bespoke project: one-off piece of work personalised to your requirements

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Bespoke training and consultancy

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Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

25

School Management Services

The Education Space - Services for Schools 2022/23

“

I cannot thank you enough for your patience in helping us unpick what is a very difficult and murky case; with lots of ‘what ifs’..

- Dersingham Primary School

SCHOOL SUPPORT & COMPLIANCE SERVICES Managing critical incidents Complaints Educational visits support/EVOLVE Dealing with difficult parents

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SCHOOL SUPPORT & COMPLIANCE SERVICES Prevention through planning and effective incident management Risk management is an essential part of everyday school life for planned events such as educational visits, however, operating a school day-to-day also throws up many unexpected incidents for school leaders, from challenging parents and carers to dealing with an epidemic. This means having someone to call on with experience, expertise, skills and the confidence to provide you with the assurance you need and to support you through those challenges at any time during the day or out of hours as required.

The service offers a 24/7 critical incident management service for emergencies and a helpdesk for your everyday queries.

Benefits

Products

By choosing The Education Space as your support partner, you will have access to a highly respected and qualified team of experts with links to many specialist partners to help meet any of your school management needs.

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Mediation/parental complaints service

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Freedom of information requests

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Guidance and support helpdesk

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EVOLVE/EVOLVE+ for educational visits support

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Risk management and risk assessment

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Managing critical incidents, emergencies and business continuity

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Dealing with difficult parents

Our team has a wealth of experience working across hundreds of schools, which has exposed us to many different scenarios ensuring we can provide support and guidance on all issues including educational visits, risk assessments FOI requests and mediation/ parental complaints, saving you time and stress by utilising our single point of contact for your school management queries.

Contract types •

Comprehensive school compliance support, including training.

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Bespoke project: one-off piece of work personalised to your requirements

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Bespoke training and consultancy

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Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

School Management Services

INDEPENDENT CATERING AUDIT Monitoring visits Food hygiene review Support for special dietary needs Support with complaints

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INDEPENDENT CATERING AUDIT Ensuring food safety and nutritional compliance An important requirement for schools is to ensure that the government’s mandatory food safety and school food-based standards are achieved at all times on their premises. The job of the catering provider is to ensure a high quality and safe service is provided, maintained and improved as required.

People (children and adults) fall ill every day from the food they eat. Bacteria and viruses found in food can cause food poisoning, serious health problems or worse. Schools have a responsibility to ensure that food standards and individuals’ needs are being met.

Benefits

Products

The client catering support service offers an independent, quality inspection of the provider’s services to ensure that the government’s standards are adhered to. The inspection will cover the 4c’s (cooking, cleaning, chilling and cross-contamination), food storage, transportation, training and other key areas.

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A helpdesk service via telephone and email

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Two monitoring visits per year plus detailed reports

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Food hygiene review, including health and safety matters within the kitchen area

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Monitoring of special dietary needs and allergens

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Support with complaints from parents, pupils or others regarding catering

We will also check the menu and ensure it is correct and suggest any changes or improvements.

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

•

Bespoke training and consultancy

•

Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

School Management Services

INDEPENDENT CLEANING AUDIT Monitoring visits Cleaning contract support Conflict resolution Coaching and briefing

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INDEPENDENT CLEANING AUDIT Ensuring a hygienic work environment for people on-premise Keeping schools clean is now more important than ever. Teaching is a high-energy job and those who are being taught spend a large proportion of their day at school. A clean work environment helps to ensure that teachers and pupils have a safe and healthy work environment.

Keeping schools clean is a simple way to enhance learning, improve job satisfaction for teachers, reduce illness and fight allergy symptoms. Schools function to their full potential if they are clean and hygienic; ensuring providers who are carrying out the task of cleaning are using safe and green cleaning products, and are compliant with the regulations.

Benefits

Products

The client cleaning support service offers an independent quality inspection of your provider’s services, ensuring that the specifications are being met. Where the required standards are not being met, these are identified and actions recommended to ensure that these are followed through.

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A helpdesk service via telephone and email

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Two monitoring visits per year plus detailed reports

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Cleaning contract management and support

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Conflict resolution

Schools can only function properly if they are clean and hygienic, and those providers who are carrying out the task of cleaning are using safer, greener cleaning products and are compliant with the regulations.

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Coaching and briefing

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

•

Bespoke training and consultancy

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Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

31

The Education Space - Services for Schools 2022/23

FIRE RISK ASSESSMENT Fire safety inspection Report and action plan Training and consultancy Support for policies and procedures

32

School Management Services

FIRE RISK ASSESSMENT Plan & prevent to ensure schools are meeting their obligations Fire safety in schools is so important for the simple reason that large numbers of people (children and staff) come together in one place and a single fire can affect all of them.

Schools contain and store many combustible items and therefore Fire Risk Assessments are extremely important as well as being a legal requirement for schools to safeguard the lives of everyone on-site and the school premises.

Benefits

Products

Our service provides a qualified inspector to conduct an assessment of the school premises, liaising with an appropriate on-site designated staff member.

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A helpdesk service via telephone and email

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A comprehensive inspection of premises

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Full report plus an action plan

A detailed report will be issued with a RAG rating for the fire risks on the premises together with an action plan showing and recommending preventative measures.

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Fire-related awareness sessions or training

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Support and guidance on policies and procedures

The service provides ongoing support, advice and assistance as required to cover any fire-related queries.

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

•

Bespoke training and consultancy

•

Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

33

The Education Space - Services for Schools 2022/23

HEALTH & SAFETY SUPPORT Full compliance health check Detailed report Support and advice service Safety Management System

34

School Management Services

HEALTH & SAFETY SUPPORT Protecting your learning environment It is vital that teachers, governors and school leaders understand, and can respond effectively to, the range of situations facing children and young people today.

An important responsibility for headteachers, school business managers and other senior leaders is to ensure their school is compliant and up-to-date with the latest legislation and statutory guidance.

Ensuring that you are up-to-date with changes to the legal and regulatory compliance framework for schools has increasingly become a full-time job.

School safety is important to protect staff and pupils in a school from incidents of abuse or any form of violence. School premises need to be a safe learning environment and this ensures the overall development of each child.

Health, safety and welfare is an important part of school life and keeping children and adults safe is essential within our teaching and learning environments. It is important that children learn to understand and manage day-to-day risks, whilst enhancing learning and innovation. This also protects the well-being of employers, visitors and the public.

Benefits

Products

The health and safety service is important and helps schools establish and fill gaps around process, rules and procedures in order to function effectively and ensure everyone is connected so that the school meets its statutory obligations and other requirements.

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Full compliance health check

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A detailed report with preventative measures

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Providing support, advice and assistance

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Helpdesk via telephone and email

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Relevant briefing or training

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

•

Bespoke training and consultancy

•

Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

35

The Education Space - Services for Schools 2022/23

School Management Services

PROCUREMENT & CONTRACTING SUPPORT Monitoring visit Helpdesk advice and guidance Due diligence checks Framework providers signposting

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PROCUREMENT & CONTRACTING SUPPORT Helping you achieve value for money in your procurement process Schools have a duty to make sure they obtain the best value for money from any contracts they enter into. Your school could save money by using existing arrangements/frameworks or teaming up with other schools to increase your purchasing power. Procurement will ensure that the money is spent in a way that is fair, open and good value for money. This also means that any procurement decisions must be fair and open.

Benefits

Products

Procurement and contracting are essential parts of a school’s daily operation and carried out with the right support it can save schools money. The Education Space Procurement and Contracting Service will partner up with a lead in your school to ensure you get the best deal for goods and services.

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Helpdesk service to provide advice and guidance on day-to-day and operational issues via telephone and email

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An annual visit to monitor the school’s procurement arrangements.

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Remote due diligence checks to ensure that the school is following appropriate procurement procedures

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Liaison with appropriate framework providers

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Provision of a procurement toolkit and a template procurement policy

As a not-for-profit, schools owned company we will work for the benefit of the school and ensure value for money is delivered.

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

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Bespoke training and consultancy

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Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

School Management Services

RADIATION PROTECTION SERVICE Management of radioactive sources Collaboration with CLEAPPS Helpdesk and support service Link between RPS and RPA

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RADIATION PROTECTION SERVICE Safely managing your hazardous materials Radiation protection, also known as radiological protection, is defined by the International Atomic Energy Agency (IAEA) as “The protection of people from harmful effects of exposure to ionising radiation, and the means for achieving this”.

Radioactive sources are used as part of the national curriculum in science and/or advanced level physics in most secondary schools and colleges.

The Ionising Radiations Regulations require that all radioactive substances are accounted for, stored properly, handled safely and monitored regularly.

Benefits

Products

The Radiation Protection Officer will ensure that you have a Radiation Protection Supervisor (RPS), especially if the school has radioactive substances. The RPS ensures that the radiation sources used in schools are a valuable resource for teaching the fundamentals of ionising radiation to students through hands-on experience. A partnership agreement will be formed between the RPO an RPS to ensure that radiation sources in science lessons can provide benefits for both teachers and students.

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Monitor the management of the school’s radioactive sources

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Deal with emergencies in collaboration with CLEAPSS

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Act as the link between the school RPS and RPA ( CLEAPSS)

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Provide advice, support and assistance

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Ensure that any RPA advice is passed onto the schools as required

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

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Bespoke training and consultancy

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Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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School Consultancy

The Education Space - Services for Schools 2022/23

“

The service we received for the design and implementation of our new website by [The Education Space] was first class. Very professional.

- Keir Hardie Primary School

SOCIAL MEDIA, WEB & BRAND Website design and updating Social media management Branding and photography Training and support

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SOCIAL MEDIA, WEB & BRAND Control the narrative through effective engagement Effective communication with all stakeholders is more vital than ever in the modern world. Education establishments excel at ensuring compliance when it comes to using their websites. However, the creative use of both social media and your website to communicate your school vision is an effective way to ensure classrooms are full and the best teachers are leading them.

Finding time to manage and actively engage through online channels is difficult when your focus is on delivering top-quality education to our future leaders and business owners, whilst operating a tight budget.

Benefits

Products

The Education Space offers you access to your very own Social Media Team, at a fraction of the cost. You can gain access to a suite of social media posts that guarantees regular posting/ updates on social media without you needing to lift a finger.

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Bespoke website design and build

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Template website build

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Website support and security management

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Logo design and retrace

A bespoke website and an effective social media strategy helps you to promote the fantastic work that happens at your education establishment, setting you apart and driving parents and pupils to want to attend your school, whilst attracting the best staff to want to work there too!

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Photography for website/social media

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Social media support (Bronze, Silver, Gold)

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Social media subscription

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Website/social media training

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

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Service Level Agreement: annual agreement to support on an ongoing basis

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Subscription Service: monthly payment for access to Social Media/Website content

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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School Consultancy

The Education Space - Services for Schools 2022/23

“

Exploring the use of VR (Virtual Reality) and unplugged activities for use within the curriculum is something we can use in the classroom.

- Winsor Primary School

COMPUTING CURRICULUM SUPPORT G Suite training and support Computing curriculum support Subject leader support Cross-curriculum planning

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COMPUTING CURRICULUM SUPPORT Enabling children to understand the changing technical world Identifying and training the right person to be the computing lead for your school is often a challenge. Our expertise provides you with the peace of mind that the person you chose is fully supported by a computing curriculum specialist, which will promote confidence to deliver an integrated computing curriculum and the opportunity to join a network of like-minded teachers.

Benefits

Products

Our Curriculum Advisors have over 10 years of experience in teaching and leading the computing curriculum, including a wealth of experience in middle management across all phases.

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G Suite training and support

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Bespoke computing curriculum support

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Bespoke cross-curricular planning

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Team teaching and modelling

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Monitoring visits

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Learning walks

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Assessment support

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Subject leader support

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Online safety workshops and planning

Our team delivers a comprehensive and bespoke service that supports you to meet the National Curriculum requirements, enhancing teaching and learning throughout the curriculum.

We work closely with schools’ computing subject leads and senior leaders, keeping them up-todate with local and national developments. Our sessions give staff, governors/trustees, pupils and parents, the confidence to engage with computing throughout the curriculum.

Contract types •

Bespoke project: one-off piece of work personalised to your requirements

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Bespoke training and consultancy

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Service Level Agreement: annual agreement to support on an ongoing basis

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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School Consultancy

The Education Space - Services for Schools 2022/23

“

The [ECT] Recruitment service is professionally run and highly-responsive to the needs of schools. I would definitely recommend it to others..

- Godwin Junior School

ECT & APPROPRIATE BODY SERVICE Act as appropriate body ECT recruitment Centralised pool Quality assured induction

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ECT & APPROPRIATE BODY SERVICE Appoint and retain the best candidates that enhance teaching and learning This service supports the recruitment of primary and secondary ECTs. We attend a number of initial teacher training recruitment fairs across London. The service includes the provision of a centralised pool for the recruitment of primary ECTs and an ECT Appropriate Body service to quality assure ECT induction.

The Teacher Recruitment team also works closely with governing boards to plan the recruitment process for the appointment of headteachers and deputy headteachers. Support includes advising governors about writing the advert and preparing the candidate pack through to attending shortlisting and advising the school in preparation for interviews.

Benefits We support the recruitment of primary and secondary ECTs. We attend a number of initial teacher training recruitment fairs across London to promote our schools. Provision of a centralised pool for the recruitment of primary ECTs and an ECT Appropriate Body service to quality assure ECT induction. We work closely with governing boards to plan the recruitment process for the appointment of headteachers and deputy headteachers. Support includes advising governors about writing the advert and preparing the candidate pack through to attending shortlisting and advising the school in preparation for interviews.

Products •

Act as appropriate body

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ECT recruitment

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Centralised pool

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Quality assured induction

Contract types •

Bespoke training and consultancy

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Subscription service

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

MAT DATA ANALYTICS We use the latest data visualisation tools such as Microsoft Power BI to bring your current MIS and finance data to life. As part of an ICFP consultancy project we produce an interactive and intuitive dashboard for senior leaders or governors, tailored to your individual school, to present key ICFP metrics, recommended DfE budget metrics and aggregated national benchmarking data. This dashboard is used to assess the performance of your school, as compared to regional and national averages, and produce a final report outlining our finding and recommendations.

SEF - Local Context Report: The Education Space will consolidate the latest regional, national and school level data in an intuitive and concise report to support your SEF statement and provide clarity of vision, ethos and strategic direction for MAT leaders and trustees MAT Aggregated Live MIS Reports (chargeable): The Education Space will provide a MAT level dashboard using the latest data visualisation tools to give MAT leaders a comprehensive overview of MAT level and school level MIS data to help monitor key characteristics and educational performance of the organisation and present key metrics for pupils and staff.

Service Usage Reports (Internal value add): The Education Space will produce a comprehensive reporting pack including related metrics and KPIs to inform MAT leaders about The Education Space service usage and help MATs assess value for money.

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Benefits •

SEF - Local Context Report Access to the latest local and regional data relevant to support your SEF document

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MAT Aggregated Live MIS Reports High level analysis of MAT level and school level MIS data to monitor KPIs, inform MAT strategy & initiatives and support effective management & leadership

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Service Usage Reports Transparency on service usage, reassurance in terms of compliance, benchmarking to other schools, help MATs demonstrate value for money

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INTEGRATED CURRICULUM & FINANCIAL PLANNING Commit to educational success and financial security ICFP is a management process that helps effective schools to plan for future improvement and financial sustainability. By measuring and benchmarking curriculum, staffing structures and finances, the data is used to create a 3- 5 year plan.

The integrated plan addressing vision, education and finance seeks to deliver all round success and a strong evidence-based narrative that will provide direction and confidence for the future.

ICFP balances the relationship between three areas: curriculum and teachers; education support staff and resources; overheads and operational costs.

Activities: Question: What are we doing, how much of it and what does it cost; are we doing it well with quality and efficiency? Is it having a positive impact?

Analyse: The current financial position, understand the teaching resources and identify any expected changes to the school community.

Benchmark: Comparison with a personalised group of similar schools, identify any outliers and review.

Improve: Identify The curriculum you wish to provide; link to budget planning; use the plan to implement your vision for the future.

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

DIGITAL TRANSFORMATION As cloud and collaborative solutions are prominent and deliver better overall value, The Education Space is offering a strategic service to reframe ICT services in schools.

The service is offered from the consumers’ service perspective rather than a ‘server refresh’, and will assess current reliability and capacity risks to ensure delivery in a logical manner with outcomes for students and teachers in mind.

“I’ve had good conversations with several LAs but it was The Education Space that came forward with detailed figures and insights.”

The Education Space is investing in a vision to equip the children of today with the skills of tomorrow through collaborative learning.

Educating the four C’s ( Creativity, Critical Thinking, Communication, and Collaboration) is at the heart of The Education Space’s Digital Strategy for delivery of ICT services to its customers.

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Phase 1 - Understand

- Vanessa Pittard, Formerly Assistant Director, Department for Education

The Education Space is committed to providing services that deliver maximum value through the use of technology. Our vision is to reduce spend on operational ICT and shift the budget towards education improvement, leading to better outcomes for children.

This will also alleviate the added pressure of a potential reduction in budgets, due to funding formula changes.

We will assess current services and risks, to understand what is being used and how, to enable risk reduction and better interim performance.

Outputs:

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A report on shared data within your school to provide information on current access and use of data to enable decisions on data cleansing

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An audit of applications that are being used and their purpose to provide visibility on usage/potential duplication.

DIGITAL TRANSFORMATION Phase 2 - Define We will define a course of action using information collected from phase 1.

Outputs: •

A review of shared data

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A review of applications and their usage

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Initial CPD and SLT buy-in session provided by The Education Space Certified Google Trainers

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A review of any automated processes (account/group creation).

Phase 3 - Implement We will implement platforms using the design created from phase 2 and reduce capacity and performance risks by migrating documents into Google Drive.

Outputs: •

CPD for staff in preparation for using Google Docs and Drive and Classroom

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Implementation of G Suite accounts and groups as per the permissions defined in phase 2 and automation considered

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Creation of a folder structure as defined in phase 2

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Roll out of drive file stream to enable Google Drive to be accessed on Windows Machines

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Migration of files and folders from on-premise infrastructure to Google Drive

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Consider application audit and alternatives if required.

This will produce the following outcomes: •

Reduce reliance on on-site server based technology

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An opportunity to review backup costs and scale down as required

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Reduce risk of data loss by placing documents on a well-protected and supported resilient platform

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Children benefiting from using Google as a collaborative platform

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Teachers benefiting from using Google Classroom as a learning platform

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No longer require on-premise storage disks, with Google Drive offering unlimited capacity for free.

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

ACADEMY CONVERSION (MAT-SPECIFIC) Ensuring you cover all the bases for a smooth transition to becoming an academy The planning and preparation required for converting to an academy requires controlled project management, to ensure that all requirements are delivered on time. Schools need to consider how stakeholders should be consulted, and the impact including building and land transfers, and TUPE requirements.

As an experienced provider of conversion services, we will project manage your transition to an academy, supporting you throughout the process of forming into a MAT, or joining an established MAT.

Benefits

Products

To date we have supported 21 projects. We have developed our support, in consultation with schools, initially assisting with TUPE arrangements during conversions to providing a fully comprehensive project management conversion service. By partnering with The Education Space, you will work with our team of consultants, that will oversee each stage of your project.

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Application forms submitted, requests from DfE for supplementary information responded to and documents signed and returned to the DFE within deadlines.

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Project funding secured from the DfE for Academy Conversion; Trust Start-up Grant and Sponsor Capacity Funding.

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Co-ordination of Staff and Public consultations and submission of reports to the Governing Body.

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Through a strategic approach to development, growth and natural maturity, we aim to support schools to reduce your ‘challenge curve’ as they expand, ensuring they remain financially sustainable.

Contract types •

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Bespoke project designed and agreed in advance

TITLE CONSULTANCY SERVICES Custom Data Analysis The Education Space MIS Support team can offer bespoke analytics driven from live MIS and finance data, using the latest data visualisation tools, to offer greater clarity for school leaders.

Enhanced Finance Support The Education Space MIS Support team can offer enhanced on-site and remote finance support, performing key finance routines on behalf of a school, to assist and support school business manager function in schools.

Governance Review A successful school requires good governance, to not only comply with regulations, but to achieve its objectives and drive improvement.

We assess the effectiveness of the governance arrangements by attending governing board meetings, reviewing key documents, interviewing key individuals and recommending improvements.

Peer Governance Review We carry out a governance review for each partnership, comparing and contrasting what works well, and the good practice that could be shared.

Stress Management When partnerships are formed, new roles with greater responsibilities are created. Schools and partnerships have a responsibility to help staff manage any stress involved in their new role.

We work with schools to reduce stress absence, support vulnerable members of staff and staff with high levels of responsibility or prominent roles within an organisation.

Contact us on 0208 249 6900 or email LetsTalk@TheEducationSpace.co.uk

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The Education Space - Services for Schools 2022/23

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