NQ Field Days 2022 Report

BACKGROUND

The NQ Field Days 2022 is the rebirthing of agriculture, industrial and related industries field days hosted back in its home, Townsville since 2017. The event was a huge success considering that it was a first time that the event was staged under the management of Rotary Clubs in Townsville.

In early 2019, Margaret Darveniza (TCC Team Manager Community Engagement) approached Vic Bayer and John Larkin with the idea of Rotary Clubs of Townsville Markets Inc (RCTM) staging the NQ Field Days. In May 2019 the TCC CEO agreed to offer the Field Days to RCTM and provide Seed Funding with the proviso that it be held in Townsville CBD. The Rotarians of Townsville had consultation with the FNQ Field Day, currently operating in Mareeba, about the potential and it was felt that it would be something worth exploring. The economy of Agriculture and related industries is currently performing well, and this was the right time to bring the event back to Townsville. The potential for sales as a result of this event could easily result in several of tens of millions of dollars for exhibitors, Townsville and North Queensland economy.

All the Rotary Clubs in Townsville and Burdekin agreed to participate with the staging of NQ Field Days 22 and formed a separate committee under the umbrella of Rotary Clubs of Townsville Markets Inc. The executive committee consisted of Graham Ede (Chairman), John Larkin (Vice-Chairman), Ken Mackney (Secretary), Vic Bayer (Treasurer), Brendan Porter (Marketing Officer) and John Oar (Site Officer) was elected on 19 October 2020.

With assistance from Alistair Abbott (TCC Partnership Officer – Community Program) and Mia-Bianca Vaudrey (TCC Coordinator Grants and Partnership) and NQ Field Day committee an MOU between Townsville City Council and RCTM was drawn up and signed on 24/8/2021. The MOU was in respect to holding the NQ Field Days on 7 & 8 April 2022 at Reid Park. In addition, the Townsville City Council was to provide financial assistance (Seed Funding) of $161,000. The funding was essential for provision of cash flow during the planning stages and to cover the losses in the first Field Day. The NQ Field Days is to rotate

Official opening: Deputy Mayor Cr Mark Molachino with committee, major sponsors and attending dignitaries.

OUTCOME

The Exhibitors, Rotary members and visitors were very delighted with the outcome of the NQ Field Day 2022 event. The event delivered major benefits to the community.

• The 2022 event attracted 152 Exhibitors (65 were out of town) and 6 food stalls over the two days, majority of the exhibitors have indicated that they will return in 2024. Over 210 sites were taken up by the Exhibitors.

• The business community significantly benefited by way of $400,975 being spent with the various suppliers in setting up the infrastructure for the two days as well as on marketing advertising of the event. In addition, $59,880 has been donated to Rotary clubs in recognition of the effort and services provided by the Clubs in establishing and managing the NQ Field Days 2022.

• Exhibitors spent and invested within Townsville economy by way of accommodation, travel and related funds for 2022 event.

• Collaboration of several other community organisations involvement in the event eg: Food Relief.

• Community members attended a special guest speaker at event, Professor James Scott, from Queensland Institute of Medical Research. The members of community learnt about such an important topic that effects so many Townsville and outer region, Mental Health. Professor James Scott’s presentation was so inspiring and helped many attending families with tools and resources to assist their

Professor James Scott

children, family members and other people in their networks. These initiatives can save lives, what bigger impact in our community!

• The two-day event generated total income of $364,701. Major income was from Exhibitors’ sites fees of $236,932, Exhibitors advertising in Official Guide of $39,913, admission fees $36,226, sponsorship $29,488 and other income of $22,142.

• Expenses for the event totalled $373,975, includes the distribution of funds to Rotary clubs of $59,880.

• The Committee budgeted for an operating loss, with the first NQ Field Day 2022, the event actually sustained a loss of $69,154. The deficit in cash outflow from the operations was covered by the Townsville City Council Seed Funding.

• The Townsville City Council provided the event with Seed Funding of $161,000 of which $93,949 was expended in the two years of operation. As at 30 June 2022 $67,051 of Seed Funding has been carried forward to 2024 Field Day. A significant amount of expenses incurred in 2022 will not be repeated in the NQ Field Day 2024 especially with establishing the website, signage and banners produced in 2022, these will be reused, and the configuration cost of a booking system (Sitetrak) will be reduced.

CONTRACTED PERSONNEL

The executive committee recognised that it did not have the experience and necessary knowledge in marketing, planning and managing the site and decided to contract experienced and professional staff to take on such positions The committee contracted out two positions:

• The Marketing Manager (Jeanette Sturiale Opportunity Consultant). The NQ Field Days 2022 committee members consulted with the FNQ Field Day committee in Mareeba and an agreement was reached that RCTM would engage Jeanette Sturiale as Marketing Manager. Jeanette has successfully occupied similar position with FNQ Field days for several years. Jeanette’s role was to develop a marketing plan, timelines, budget and implement the plan and assist with website and other aspects of the Field Days.

• The Site Manager (Jodie Kennedy Event Management). Jodie Kennedy a well-known identity in Townsville who successfully organised large events in Townsville. Jodie brought with her an experienced team. Jodie’s role covered all aspects of planning and site management for the period to 30 June 2022.

The two positions provided critical experience, skills and timing that Rotary members did not have and this ensured that the event was run efficiently and professionally.

COMMITTEE & CLUB VOLUNTEERS

The Volunteer Committee was in place from 1 July 2020 and was instrumental in initiating the NQ Field Days 2022. The NQ Field Days 2022 committee included most representatives from the Townsville and Burdekin Rotary Clubs. Graham Ede (Townsville Central), John Larkin (Townsville Central), Ken Mackney (Port), Vic Bayer (Port), John Oar (Ayr) and Brendan Porter (Townsville Central) and Bill Barber (Townsville Central), Andrew Kent (Sunrise), Charlie Rasmussen (Ross River), Mark Roberts (Magnetic Island), Rayarna Richey (Saints) and Roberta Porter (Townsville Central). Most of the committee members worked for two years to get the Field Days going.

The response from volunteers to site duties was outstanding. More than 100 volunteers, recording 2010 hours, to successfully run the event with assistance from Jeanette Sturiali and Jodie Kennedy and her team. In recognition of support by the volunteers a donation of $59,880 was made to Rotary Clubs for local projects and contribution to various charities, sporting clubs, service clubs.

SOFTWARE

The exhibitors booked and paid for their sites through the website using a booking software called Sitetrak. The Sitetrak software had to be modified substantially to meet the requirements of the exhibitors. Anton Bollard was responsible for modifying the software. The Xero financial software was used to monitor the finances.

The website was totally revamped in 2021 and this was performed by NPS Staff. The cost associated with the configuration of the software is not expected to re-occur in 2023-24.

2022 EXHIBITORS

Exhibitor Name Site No.

Access Legal A 17

Accidental Health & Safety NQ & Mt Isa GR 9 S 6

Achmea Farm Insurance GR 09 S 03

Adaptalift Group C 6

Advanced Smoke Alarms A 4

AgForce Queensland A 2

Ahern Australia F 6

AgNorth & Case IH K 20-23

Agrimix F 5

Agri Technovation C 5 Air Liquide H 8

Aircool Industries F 11

Allclass Kubota I 1-2

Australian Concrete Posts and Mats D 23-24

Barra Electrical E 9

Bayswater Radiators B 1

Better Grip Tools / Sharpen All / Macht Tools B 16-17

Black River Cattle Equipment Zone B 15-16

Bontech B 20

Brush & Broom Supplies NQ B 14

Burdekin Motorcycles C 23-24

Burratronics Pty Ltd C 4

Caravan Satelitte Solutions H 10

Carey Group A 6 CC Weld Solutions B 26

Clark Equipment Sales E 6-8

Crown Lift Trucks F 16-17

CubeX Group Rural Sheds E 11

Davison @realty A 11

Deaf Services Limited D 27

Department of Agriculture & Fisheries G 1 Department of Resources K 4 Direct Wholesale Tyres D 11

Donnie Harris Law B 11

Donnington Airpark B 2 Dusk on the Downs C 9

Elders Insurance & Rural Services F 12

EPM Shade Sheds K 8

Ergon Energy Network G 8-9

Exhibitor Name Site No.

Farmacist E 3

Fly Gone Full Cover

Back Rubs I 3

Forklift IT NQ pty ltd C 1-2

Frontier Voice & Data B 7

FUCHS Lubricants Australia D 9-10

GFFCo Equipment Brokers D 18

GKC Shed Erectors B 22

Global Welding Supplies C 3

Gough Plastics L/O 3

Graduate School of Motoring K 24-25

Grower Support Compliance Software A 1 Guide Dogs Qld A 18

Hastings Deering (Australia) Ltd E 12-14

Hercules Wheeled Loaders M 3-5

Hinchinbrook Shire Council GR 09 S 05 Hitachi Construction Machinery Australia D 13-14

Honeycombes Sales & Service L/O 2

Horan & Bird GR 11 S 19

Host Tanks D 15 Infrabuild Recycling G 7

Karcher Australia K 12

Katter’s Australian Party A 5 Kenny's Auto Electrical D 2

Key Industry Solutions GR 10 S 8

Komatsu Australia F 8-9

Konnect Fastening Systems D 25

Kubota Australia D 5-8

Laser & Survey Supplies B 25

Liberal National Party A 10

Lincoln Electric - Specialised Welding Products Australia K 19

Lowes Petroleum E 4-5 Lube Technology H 4

MAK Diesel & Earthmoving H 1-3 Mams Redeem Team Townsville A 7

Mojo Motorcycles K 17-18 Multispares A 23

Exhibitor Name Site No.

National Recovery & Resilience Agency

GR 9 S 2

National Tyres G 5

New Holland Australia K 13-14

Newmans Rewinding A 3

Niagara Medical Therapy B 6

Norquip Hire Zone B 1-2

Nortrans & NLW Group K 3 Norweld Australia Ute

Trays and Canopies J 1-3 North Queensland Hard Facing E 1-2

NQ Springs 4X4 Accessories B 15

Old Style Gourmet B 12 Olympus Loaders D 20-22 Padman Water Solutions E 16-17

Pickerings Auto Group K 15-16

Pickles Auctions D 4

Port of Townsville B 23 Portsmith Fuel & Oil F 4 Precision Technology K 9-10 Professional Pump Services & Irrigation C 20-22

QITE Harvest Trail Services B 04 Queensland Fire & Emergency Services K 5-7 Queensland Rural & Industry Development Authority GR 9 S 1

RDO Equipment | Vermeer Australia C 14-17

Redicova - Fast Disaster Recovery Cash B 24

RGM Maintenance Townsville K 1-2

RLA Finance Australia D 1 Rock Ya Pain B 5

Roofseal FNQ H 6

Rotary Club of Townsville A 9 Royal Precision Lubricants F 3 Ruralquip F 1-2

Russo & Vella Machinery L 1-2

Sahara Trailers RV Centre SUV Campers L 3 Savannah Steel Fabrications D 3

Exhibitor Name Site No.

Seat Shop Australia C 11

Serra Drilling K 11

Shazza's Designs B 18

ShedEx G 6

Signet D 17

Sizer & Cogill AG / NQBSL B 08

Southern Hemisphere Group Zone B 12

Southern Queensland Steel A 13

Spinifex Bird Management & Solar Clean B 21

Sugar Research Australia G 3

SunCity Motorcycles C 25-26

Suplaflo Liquid Cattle Supplement D 26

TAFE Queensland E 10

Telstra - Regional Australia F 13-14

The Cathedral School Townsville B 19

Tony Ireland Group M 6-8 ToolBoss C 13

Townsville City Council G 4

Townsville Helicopters C 12

Townsville Lime & Gypsum C 10

Townsville Sheds & Homes H 9

Toyota Material Handling C 7-8

Trailer Sales L 4-5

TravEarth Drone Services G 2

Trelleborg Wheel Systems C 18

Trinity Petroleum D 12

Tropic Petroleum F 10

Tropical Energy Solutions C 27

Tropical Palm Ice Boxes & Cargo Nets B 3

Tyre Evolution G 10

Unique Leathercrafts & Jewellery GR 10 S 12-13

Valton Feeding Solutions Zone B 13-14

Vantage BMS M 1-2 VK Vinyl B 13

Welling & Crossley L/O 1

Wookatook Art Gallery A 8

There are 12 clubs involved in the event – 10 from Townsville and two from the Burdekin. Trevor Hyatt, Area Governor Group 3 (Townsville), said Rotary received strong support in the region.

“People are willing to become members as it’s

ROTARY GIVES BACK

Townsville Saints

a way to give back to the community,” Mr Hyatt said.

“Rotary provides an opportunity for businesses to network, but mostly people are happy to give back to the community that they are living in.”

The Townsville clubs behind the field days

Rotary Projects

Magnetic Island

The Magnetic Island club is heavily invested in the Recycled Container Regatta and promotes the Magnetic Island Ambassador Awards.

Mundingburra

The Mundingburra club’s main project is supporting Booyah, an organisation that takes troubled kids and teaches them life and work skills, and refurbishing the BBQ and parks at Bluewater Park.

Port of Townsville

The Port of Townsville club spreads the fruits of its fundraising efforts across a number of different projects including Gluyas Lodge in North Ward, which provides accommodation for cancer patients receiving treatment in Townsville.

Ross River

This club supports a Vietnamese orphanage, through promotion and the provision of building materials.

Thuringowa Central

Thuringowa Central receives most of its income from the Willows Markets and is focussed on funding well and water purifiers for villages in Vietnam.

are a part of a region that extends north to Timor Leste and south to Maryborough.

There are 327 members in the Townsville clubs, all of which raise funds through various avenues and donate to worthy community causes.

Townsville Saints Rotarians are kept busy with Delta Dogs, Two Feet and A Heartbeat (helping babies), Days for Girls (packing hygiene packs for girls in Africa) and building a reflection garden at Townsville cemetery.

Home Hill

Despite being a small club, Home Hill Rotary Club manages to spread its goodwill across many projects.

Townsville

Townsville – one of the oldest clubs in the region – offers volunteers to do small maintenance and handyman work in Townsville.

Townsville Central

Townsville Central is using its fundraising to supply insulin pumps to people living with diabetes, mostly children.

The pumps are considered the gold standard in diabetes care. The club formed a partnership with Medtronic, the largest medical device company in the world.

The project to date has raised more than $77,000 for the purchase of the nine insulin pumps.

Townsville Daybreak

The Townsville Daybreak club also supports the Gluyas Lodge and has also sponsored the education of a young doctor in Kenya.

Townsville Sunrise

The Townsville Sunrise club, the biggest club in the district, is a big supporter of Red Sox Project which promotes prostrate checks to communities in the region. It is named Red Sox in memory of a former member who battled prostate cancer and was known for wearing red socks.

It supports the Burdekin chaplains, recently donated a special chair for palliative patients at the Burdekin Hospital, upgraded the picnic area at the Mt Inkerman lookout, and supports the Home Hill Harvest Festival. One of its recent projects is the establishment of a series of street libraries in Home Hill.

Ayr

The Rotary Club of Ayr focusses on the following projects to raise funds for the community.

The club sells advertising in a community phone book every year, with all funds raised going to a community raffle. School and sporting groups are invited to sell tickets in the raffle, with a $20,000 prize pool. All of the profits go direct to the groups who sell the tickets. More than $34,000 was donated in 2021.

In May, the Norm Perry Duck Race is held in the creek running through Plantation Park. Ducks are sold and ‘race’ down the creek. More than $15,000 goes back into the community. This year the club is bringing back the Water Festival, the longest running festival in the Burdekin, which commemorates the abundance of water in the region.

It is being held at the Ayr Showgrounds in September this year. The festival will involve various sporting and community groups providing senior and junior ambassadors, a parade and Mardi Gras along with food outlets, side show alley and arts and craft displays.

The clubs behind the NQ Field Days represent the true spirit of community.

As part of

EXHIBITORS SURVEY

for NQ Field Days

initiated

19 August 2022 to assess

the future dates for NQFD 2024. Townsville City Council advised that Reid Park was only available in April (hot weather) and September (sugar crushing season). The survey revealed that majority of the Exhibitors were happy with the planning and organisation of the NQFD 2022 which is an excellent outcome for the

The

opinion of NQFD 2022

of

Would you like to return as an exhibitor for 2024 Rotary NQ Field Day?

18.3%

you prefer April or September 2024 for NQ Field Days?

in mind that September falls within cane crushing season).

2024

2024

Response

35.5%

54.8%

We are seeking feedback with respect to the running days of the NQ Field Days (ie 2 or 3 days).

& Friday

& Saturday

& Friday & Saturday

Response

10.8%

24.7%

12.9%

51.6%

Would you like to become a sponsor?

Happy to continue as a sponsor

Potentially, Maybe

Response

3.2%

2.2%

20.4%

35.5%

38.7%

What

No Change 16

Very Hot 5

More Shade 4

Kids Area 3

Parking Shuttle Bus 2

More Food 2

More Announcements 2

More Music 2

Dispose of Rubbish 2

Foot Traffic Flow 2

More Water Stations 1

More Advertising 1

Easier Entry Parking 1

Host event in Burdekin 1

Group Govt Agencies 1

Second Entrance 1

Function Thursday Night 1

Online Tickets a Problem 1

Townsville is on the cusp of a new and exciting period in our city’s history with billions of dollars of public and private investment forecast to be invested in our community in the coming years.

Mining and rural industries have a long history of economic importance in the region, and as we move forward we’ll continue to see these industries adapt and grow to meet the current state of business to service the Townsville region and beyond.

North Queensland Field Days shines a spotlight on just how expansive those industries are within Townsville and the ways technology and services are evolving.

The Field Days is an essential event for business and industry groups to not only learn about the sectors’ newest innovations, but to also make connections with other local industry specialists. We know that the Field Days is a hub of information exchanges, sales deals and contract signings, with the opportunity for local businesses to tap into the visitors who travel from across the state to attend.

This year Rotary is operating the North Queensland Field Days. It’s great to see the commitment to the city’s industry and economy from the Rotary team and it’s heartening to know that profits made at the two-day event are going back to the Townsville community.

Congratulations to the organising committee for their meticulous planning and thank you to the industry professionals who commit their time and effort into making Field Days an unmissable event.

Cr Jenny Hill Mayor of Townsville

Welcome to the 2022 NQ Rotary Field Days! The wider Townsville North Queensland region, which also encompasses the Local Government Areas of the Burdekin, Charters Towers, Hinchinbrook and Palm Island, is incredibly diverse – each region excelling in its own field. We are an exceptionally collaborative district though, and I commend the Rotary Clubs of Ayr and Home Hill along with the Rotary Clubs of Townsville who have worked together organising and hosting this significant event.

North Queensland – and the Burdekin in particular, if I can be biased – is the best place to live, work, play, visit and invest, with the NQ Rotary Field Days an opportunity to experience a taste of what makes the Burdekin the sugar cane capital of Australia and our agricultural and horticultural industries amongst the strongest nationwide. This event is also an opportunity to be inspired to innovate, and better our practices moving forward.

Rotary play a pivotal role in shaping and supporting communities worldwide, and we are incredibly lucky to be home to a number of clubs spread right across our district. Whether it is coordinating large-scale events such as this or undertaking community service projects behind the scenes, Rotary are an organisation for everyone and I encourage you to attend a meeting of your local club to see how you can get involved.

I want to congratulate all exhibitors and event organisers for being a part of such an important event on the North Queensland calendar, and look forward to meeting many of you over the next two days.

Cr Lyn McLaughlin Mayor of Burdekin

Tracpower the Official Guide Sponsor

The NQ Field Days Event Return

To view additional photographs, visit the event gallery on the NQFD website www.nqfd.net.au.

Marketing Materials

Newspaper Advertorials

21/22 Community Organisations

Grant Acquittal Form

Townsville City Council requires that all recipients of Community Grants must complete an Acquittal within twenty eight (28) days, unless otherwise advised, of the completion of their project.

Acquittals are essential in maintaining accountability for the use of public funds. Failure to provide a satisfactory acquittal means the recipient will be ineligible for future applications.

Submission of a complete acquittal finalises your Funding Agreement and reporting requirements with council.

All financial and commercial information of your organisation remains confidential. Council reserves the right to print or publish Acquittal information for the purpose of promotion of the Community Grants program or reporting on successful projects.

Completing your Acquittal form.

When you are completing your acquittal form you will be asked to include the following evidence as attachments:

» Evidence of Expenditure - Please provide proof of all payments made for expenditure items in the budget that Council provided funding towards (receipts).

» Budget (Actual Expenditure) - All applications must complete the project budget that reflects the actual income and expenditure for the project. The budget must show what items Council funding was used for.

» Evidence of Acknowledgement of the Townsville City Council Grant - When a group receives a grant from us, they agree to acknowledge council's contribution on materials produced to support their project. This acknowledgement, depending on the amount of funding received, may include logo presence on supporting publications, displays or signage.

» Media from the Project - Upload photographs, provide a URL or share a video of your project, where required. Council want to see evidence that your project was successful and how the community benefited from your project. You will also be asked to confirm that you are happy for us to use this media for promotional purposes.

You will be given the opportunity to provide additional attachments, if required.

Contact

If you have any questions when completing the application form you can contact Community Grants by phone on 13 48 10 or email communitygrants@townsville.qld.gov.au.

Contact Details

* indicates a required field

Name

Mr  Victor  Bayer  NQ Field Days

Position

Treasurer

Address

Phone Number

Email

New Section Project Title

Field Days

Start Date

This question is read only.

End Date

This question is read only.

This is the Total Grant Value

and Fee Waiver - Excluding

question is read only.

Townsville City

Social Priorities

Initiative Statistics

Definitions of each type of participation method is listed below for your reference:

Participants - Number of people who will actively participate in the initiative eg. Stall holders, athletes, service providers

Attendees - Number of people who will attend to support those participating as a spectator or supporter

Volunteers - Number of Volunteers assisting at your initiaitve

Paid Workers - Number of Paid Workers you have working on your initiative

How many people participated in your initiative as: Number of People

Participants  966

Attendees  3985

Volunteers  112  Paid Workers  4

Committee Planning (Hrs)  997

be a number.

Total number of people who attended and/or participated in your event from outside the Townsville Local Government Area 1941

Must be a number. Tell us the number of people who attended/participated from outside the Townsville LGA

Explain how you measured this number of out of town attendees

Rotary NQ Field Days engaged the professional services of LUP Ticketing, who set up the ticketing systems. This captured our volunteers, exhibitors and public through gates for the entire event. We also kept very good database records of our exhibitors upon their booking taken online via our customised software program, also set up by a professional company by Rotary NQ Field Days. We are able to track addresses and post codes of all exhibitors. We also kept a record of volunteers and workers.  Describe the method you used eg. Postcodes upon registration

Total Number of People

8005

This number/amount is calculated.

21/22 Community Organisations

Explain how you measured these attendance numbers

Rotary NQ Field Days engaged the professional services of LUP Ticketing, who set up our ticketing systems. This captured our volunteers, exhibitors and public through gates for the entire event.

We also kept very good database records of our exhibitors upon their booking taken online via our customised software program, also set up by a professional company by Rotary NQ Field Days.

We are able to track addresses and post codes of all participants.

Could be through ticket sales, counting etc

Budget Funding Amount

Total amount of cash funding you recieved from Council towards your initiative $0.00

Must be a dollar amount. What is the total financial support you received for this initiative?

Fee Waiver Amount your received from Council - if applicable $10,475.00

Must be a dollar amount.

Total amount Council funded towards your initiative $10,475.00

This number/amount is calculated.

Initiative Expenditure

This budget table must list all expenditure spent on the initiative. Each supplier must have its own line. You must clearly show the line items that Council supplied funds towards and the amounts. Please ensure that all receipts for items in the expenditure budget that council provided money towards are uploaded to this acquittal.

Supplier Description of Items $ Total Amount Spent

Bishop Outdoor Advertising Pty Ltd

Outdoor Advertising  $2,500.00

Burdekin Local News  Newspaper Advertising  $3,300.00

DM Creative Media  Photography  $2,273.00

Mak Media  Facebook advertising  $2,878.00

$ Used from Council Funding (Ex GST)

21/22 Community Organisations

News Pty Ltd

Townsville Bulletin newspaper advertising

of Townsville Markets Inc

$3,960.00

NPS Corporate Pty Ltd  Official Guide  $33,000.00

Peter Jepson Media Services  Commercial Production  $1,890.00

Qld Regional Broadcasting  Advertising -radio  $500.00

Resonate Broadcasting Pty Ltd  Radio Advertising  $2,000.00

Rural Press Pty Ltd  Newspaper advertising  $1,100.00

Seven Network Limited  Television Advertising  $19,912.00

Southern Cross Austereo Pty Ltd  Radio Advertising  $16,382.00

Win Television Qld Pty Ltd  Television advertising  $3,200.00

$

$

$

$

$

$

$

$

Townsville Community Broadcasting  Radio Triple T  $90.00

NPS Corporate Pty Ltd  Banners, signage and brochures  $20,152.00

Ede Events  Hire of equipment for Bar  $6,514.00

Daktech Pty Ltd  IT Service  $267.75

Google  Increase storage  $47.46

NPS Corporate Pty Ltd  Branding  $660.00

Rysar Group Pty Ltd  Redirecting emails  $58.18

Tapuna Ventures Pty Ltd  Sitetrak development  $869.09

Xero Pty Ltd  Software Subscriptions  $321.60

Credit Card Purchases  Consumables  $3,234.60

TRM

Depreciation expenses  $3,107.00

$

$  Paragon Business Services  Auditing  $2,000.00

$

$

$

$

$

$

$

$

$

$

21/22 Community Organisations Grant

of Townsville Markets Inc -

Mak Electrical

Jodie Kennedy

Queensland Amusements Pty Ltd

Test tag and provision of electrical equipment

Hire of electrical accessories

Hire of various entertainment for children - petting farm, face painting

Jodie Kennedy Event Management  Managing the event event

Norquip Hire Pty Ltd  Hire of fencing, and toilet facilities

$19,283.50

$2,876.36

$3,580.00

$

$

$

$39,514.99

$19,488.72

Metalrig Pty Ltd  Moving barriers and unloading trucks  $1,437.50

$

$

$

Townsville City Council

ede Events

TRM

J Sturiale Marketing Pty Ltd

Provision of venue support staff

$590.18

Cleaning the facilities  $3,214.00

Hire of gates and ticket offices equipment

Loss on asset write off

Contracting marketing manager

$4,896.69

$3,049.00

$49,443.63

BK Media  Onsite lvie streaming and videography  $1,362.32

DM Creative Media

Filming and videography of action

GM Media Pty Ltd  Pre event marketing and MC

Lea Coghlan Communications

NPS Corporate Pty Ltd

Tapuna Ventures Pty Ltd

Travel expenses

Provision of art work for marketing

Sitetrak configuration

Lupin  Merchant fee on sale of tickets

Officeworks Limited

Purchase of toner for printer

$4,230.00

$3,000.00

$1,500.00

$755.67

$100.00

$5,142.77

$214.85

$

$  Facilities First Aid Australia

$

$

$

$

$

$

$

$

$

$

$

21/22 Community Organisations

Rotary Clubs of Townsville Markets Inc -

ASIC

Association of Agricultural Field Days Agricultural F

Business name registration

$87.00

Membership  $1,000.00

Rysar Group Pty Ltd  Fees for domain name registration and hosting of website

Townsville Yacht Club

Queensland Country Bank Stadium

$740.02

$

$

$

Entertainment of guests  $209.45

Hire of hand held radios  $1,123.20

NQ Productions Pty Ltd  Hire of public address system  $9,685.00

NPS Corporate Pty Ltd  Supply and printing of polo shirts  $1,493.73

Townsville City Council

Rental fees for Reid Park  $10,474.50

Meg's Monograms  Purchase of 60 vests and printing  $721.80

North East Event Health Services

Supply of First Aid Officers  $2,710.25

Safety Support NQ  Consultancy on safety services  $3,763.64

Southern Cross Protection Pty Ltd

Rowlands Surveys Pty Ltd

JP Bakery

Reimbursements to volunteers

Provision of guard security  $11,513.01

Survey of field, set up sites  $5,680.00

Purchase of scones and cup cakes  $2,515.80

Purchase of ice and other items required for tea room

$985.59

Ede Events  Tea room furnishings  $1,552.22

Harvey Norman

Ematter Technologies Pty Ltd

Traffic Group Australia Pty Ltd

G Ede Reimbursement

Mobile phone for use by Ken Mackney  $306.32

Ticketing for the event

$7,866.00

Traffic control  $4,834.82

Accommodation in Mareeba

$1,200.00

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

$

Marketing Manager Travel Reimbursement

G Ede

Payment for vehicle expenses for travel

Reimbursements for purchase of fuel for buggs

$5,554.40

$108.71

Forklift Pty Ltd  Hire of tilt tray transport  $1,180.00

Tropical Equipment Solutions

Hire of buggys  $1,780.00

Jodie Kennedy Event  Engagement of forklift driver

$2,451.77

ede Events  Hire of concrete blocks  $600.00

Name of Supplier Description of Items supplied Total Supplier amount Identify if Council contributed to this item and the amount Must be a dollar amount.

Budget Totals

Total Expenditure Amount (Excl GST) $0.00

This number/amount is calculated. Total Amount Spent

Unspent funds to be returned to Council $0.00

This number/amount is calculated. This amount should equal $0, if your project has under spent you may be required to return funds to Council

21/22

Upload your evidence of use of Townsville City Council Logo

Filename: NQ Field Days TCC Acquittal Documentation_TCC Logo.pdf File size: 2.4 MB

Social Media

Upload your evidence of use of Social Media Tags

Filename: NQ Field Days TCC Acquittal Documentation_Social Media.pdf File size: 1.1 MB

Public Announcement

Upload your evidence of your public Announcement

Filename: NQ Field Days TCC Acquittal Documentation_NQ Field Days Guide.pdf File size: 7.1 MB

Filename: NQ Field Days TCC Acquittal Documentation_Public Announcements.pdf File size: 1.7 MB Invitations

Did you invite your local or any Councillors or the Mayor to your event? * ◉ Yes   ○ No

Please upload evidence of this invitation

Filename: Function Form_Rotary NQ Field Days.doc File size: 196.5 kB

Filename: Lettersfrom_Mayors.png File size: 426.1 kB

Filename: Mayor Invite.docx File size: 15.4 kB Can be an email, letter etc

Photographs

Please upload Photo's from your initiative *

Filename: NQ Field Days TCC Acquittal Documentation_Event Photographs.pdf File size: 2.2 MB

Assessment Questions

indicates a required field

21/22 Community Organisations Grant

Outline how the initiative provided benefit to the community? *

2022 NQ Field Days is the rebirthing of agriculture, industrial and related industries field days hosted back in its home, Townsville.

The 2022 event delivered major benefits to our community in the following ways:

• Engagement of excess of 100 volunteers coming together from across NQ and outer areas

• Approximately 2010 hours logged to successfully run this event by volunteers

• Post event donations to charity via Rotary clubs for local projects of $59.880.

• Collaboration of several other community organisations involvement in the event eg: Food Relief through BM Webb.

• Significant business community benefits by way of $373,975 dollars spent on suppliers for the 2022 event in addition to the donations made via Rotary clubs.

• Exhibitors that spent and invested within Townsville economy by way of accommodation, travel and related funds for 2022 event. Estimate TBC

• Economy and direct sales from two day event, following post event sales from exhibitors.

• Community members attended a special guest speaker at event, Professor James Scott, from Queensland Institute of Medical Research. The members of community learnt about such an important topic that effects so many Townsville and outer region, Mental Health.

Professor James Scott’s presentation was so inspiring and helped many attending families with tools and resources to assist their children, family members and other people in their networks. These initiatives can save lives, what bigger impact in our community!

Must be no more than 300 words.

How did the initiative support the identified grant priority? *

The Rotary Clubs of Townsville and the Burdekin brought back to life, The NQ Field Days. The event returned for 2022 after not being held for 6 years. The last being held under different management back in 2016.

The purpose of the event is to allow agricultural, farming, machinery and other exhibitors showcase their products to their rural clients as well as the public ..... this was a success!

The event had approx. 200 Exhibitor sites and just under 4000 patrons including families. There were demonstrations and kids activities. This event provided a social avenue for members of the community to enjoy an outing with family and friends and provided opportunity to explore exhibitors showcasing a range of products. The Field Days allows businesses in the community to participate by way of exhibiting their products.

The NQ Field Days are an excellent fund raising program for Rotary Clubs. Funds for volunteer hours from NQ Field Days were distributed to Rotary Clubs who in turn donate the funds to individuals, charities, sporting organisation, schools, hospitals and other organisation that are in need of local charitable support.

Must be no more than 300 words.

Please identify organisations that you partnered with to deliver this initiative and explain how the partnerships benefited the community and your initiative: *

NQ Field Days committee partnered with several organisations to deliver the 2022 event with great success.

Qld Fire & Emergency Services - provided awareness for safety on rural properties at the event.

NQ Field Day entering into partnership sponsorship with the following exhibitors

Fuchs Lubricants (Australasia) Pty Ltd

Gough Industries Pty Ltd

Brisbane Minis Excavations Sales

Trailer Sales

21/22 Community Organisations

of Townsville Markets Inc

Makk Electrical.

NQ Field Days 2022 committee worked closely with the Rotary community in Townsville. Surplus funds achieved is distributed to Rotary clubs who in turn to support local and international causes. Funds have been used in Rotary projects such as RYDA, Fuel for Schools, End Polio, Pride of Workmanship, assisting people with home projects and health initiatives including Pumps for Kids and the purchase of a number of vehicles for families with special needs and any other number of initiatives that give back to the community.

NQ Field Days 2022 encouraged charities and not for profit groups to use the market as an opportunity to provide information or raise funds for and about their individual causes. The main purpose of the event was to allow agricultural, farming, cattle, machinery and other exhibitors showcase their products to the public and to other on the land producers. This event provided a social avenue for members of the community to enjoy an outing with family and friends and provides opportunity to explore exhibitors showcasing a range of products. The NQ Field Days 2022 provided opportunity for Townsville City Council to showcase their development in Townsville. Must be no more than 300 words.

Supporting Documentation

Please upload any supporting documentation here, you must upload your receipts for expenses relating to the initiative.

If you have any other documentation you would like included as part of your acquittal please upload this under the Option Uploads heading

Mandatory Uploads

Please upload your receipts of your purchases from Suppliers: *

Filename: NQFD Profit Loss Managment Statement 30 June 2022 2 years (1).xls

File size: 35.0 kB

This must be a Sales Receipt, Proof of Payment or Screenshot of bank transfer. Quotes, Invoices or Tax Invoices from Suppliers will not be accepted

Optional Uploads

Please upload any further supporting documentation

Filename: 20-21 Signed Marketing and Media Agreement.pdf

File size: 469.0 kB

Filename: Exhibitors 2022 July POSTCODES.xls

File size: 83.0 kB

Filename: Function Form - all Councillors - 2021.doc

File size: 182.5 kB

Filename: Jodie Kennedy Role agreement 2022 Revised.pdf

File size: 912.0 kB

Filename: Lup Ticketing Report NQ Field Days 2022.pdf

File size: 183.6 kB

Filename: NQ Field Days Lup Daily Attendance Report.pdf

21/22 Community Organisations

Markets

File size: 167.8 kB

Filename: NQFD Profit Loss Managment Statement 30 June 2022 2 years.xls File size: 35.0 kB

Filename: TCC NQ Field Days Reid Park agreement signed 2022 March.pdf File size: 1.7 MB

Filename: Volunteer Roster - NQ Field Days 2022 -Bill Barber April.xlsx File size: 108.9 kB

Statement of Certification

I certify that:

All details in this report are true and complete and that this is an accurate Final Activity Report for the project; and

associated parties participating in the project have agreed that this report is an accurate representation of the project.

I agree with the above statement of Certification: ◉ Yes   ○ No

Name: Victor Bayer  Name of Person completing Acquittal

Position/Title:

Treasurer of NQ Field Days 2022 & President of Rotary Clubs of Townsville Markets Inc  Name of Position of Title of the person completing the Acquittal

Date of Certification: 26/09/2022  Must be a date. Date you are completing this certification

PROFIT

LOSS

Income

Admission Fee 36,226

Advertising Revenue from Exhibitors 39,913

Bar Revenue 3,396

Car Parking Fees 1,514

Electrical Leads Servicing 709

Grants & Sponsorship 39,962

Hire Concrete Weights 318

Power Fee Charge for Usage 845

Site Fee Stallholders 236,932

Sundry Income 261

TCC Seed Funds 161,000

Tea Room Revenue 4,625

Total Income 525,701

Gross Profit 525,701

Less Operating Expenses

Advertising 92,994

Auditing Fees 2,000

Banners, Signage & Brochures 20,152

Bar Fit Out - Furnishing 6,514

Computer Software & Website 2,224

Consumable & Materials 3,235

Depreciation 3,107

Electrical Services 22,160

Entertainment 3,580

Event Management Contract 39,515

Fencing, Toilet Facilities Hire 19,489

Hire of Plant & Equipment 10,138

Loss On Asset Write Off 3,049

Marketing & Promotions Contract 49,444

Marketing Expenses 10,948

Merchant Fees 5,143

Office Expenses - Stationery 215

Permits, Licences & Fees 1,827

Promotions 209

Public Address System 10,808

Purchase of Shirts 1,494

Rental of Facilities 10,475

Safety and Security 18,719

Survey of Field 5,680

Tea Room Cost of Sales 3,501

Tea Room Furnishing 1,552 Telephone & Internet 306

Ticketing Expenses 7,866

Traffic Controlling 4,835

Travel and Accommodation 6,754

Vehicle Hire & Vehicle Expenses 5,441

Weights for Exhibitors 600

Total Operating Expenses 373,975

Operating Profit 151,726

Non-operating Expenses

Club Disbur. RC Thuringowa Central 1,815

Club Disburs. RC Daybreak 360

Club Disburs. RC Mundingburra 12,225

Club Disburs. RC Other 6,045

Club Disburs. RC Port of Townsville 17,145

Club Disburs. RC Ross River 3,405

Club Disburs. RC Townsville 915

Club Disburs. RC Townsville Central 11,340

Club Disburs. RC Townsville Saints 2,880

Club Disburs. RC Townsville Sunrise 3,750

Total Non-operating Expenses 59,880

Net Profit 91,846

Less TCC Seed Funds 161,000

Net Loss - 69,154

TCC Seed Funds Reconciliation

Receipt from TCC 161,000

Less net loss 2 years - 69,154

Add back depreciation- non cash item 3,107

Less capital expenditure - 27,903

TCC Seed Funding carried forward 1/7/2022 67,051

Rotary Clubs of Townsville Markets Inc

PO Box 944 Townsville Qld 4810

20 Burke Street, North Ward, Townsville Qld 4810 Phone: 0477 477 040

WE THANK OUR EVENT PARTNERS & SPONSORS