Notre Dame San Jose High School Re-Entry Plan

Our Commitment to You Notre Dame High School: Flexible Re-Entry Plan 2020-2021

Contents Overview Foundational Principles Learning Models Daily Schedule Hybrid Pilot Re-Opening Plan Criteria for Learning Models Practical Details Handbook Addendum Magnus Health & SwiftK12 Campus Ministry Orientation Week Health Protocol Calendar Co-Curricular & Friday Schedule Information Looking Ahead

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Overview We look forward to welcoming students back to campus for the 2020-2021 school year. This document outlines policies and protocols developed to help ensure the continued health and safety of our learning community and their families.

Our Flexible Re-Entry Plan includes three learning models — hybrid, remote and traditional — and will enable us to provide a full and rich experience with as many on-campus opportunities as possible while following recommendations and guidelines provided by the Santa Clara County Public Health Department and Centers for Disease Control. The plan allows for expansion or contraction of on-campus learning as needed. This document will be updated with additional information as the situation warrants. As previously communicated, we will begin the 2020-2021 school year with the Remote Learning Model.

Notre Dame remains steadfast in our mission and commitment to providing integrated learning that combines the best of teacher instruction and student inquiry with handson, experiential learning. We remain committed to educating today’s young women for leadership, global citizenship and socially-responsible entrepreneurship.

Ora et labora,

Mary Beth Riley, Principal

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Foundational Principles Notre Dame High School is the Center for Women’s Leadership in Silicon Valley, developing young women leaders who recognize their role and responsibility in the local and global community.

We recognize that the need for spiritual, educational and community leadership is critical at this time.

The current educational landscape is dynamic and requires flexibility and adaptability. Notre Dame has a wellestablished program and reputation for delivering highquality academics. We remain committed to providing an education that aligns with our mission and current educational research.

As we move forward, decisions will be made based on the following foundational principles, which we consider of equal importance: • Academic excellence — We hold high academic standards for our students and faculty. We will continue to deliver a strong, relevant program that prepares students for college as well as career and life success.

• Catholic in the 21st century — We commit to an inclusive Notre Dame Catholic in the 21st century worldview as we prioritize formation to mission in a multi-faith context. Our various community relationships for spirituality, service and justice offer rich spaces for dialogue.

• Diversity and inclusion — We embrace and value the diversity of our school community. Our commitment to diversity calls us to differentiate our program and create inclusive spaces for all.

• Environment of innovation — We strive to be educational thought-leaders who provide opportunity for students' divergent, complicated thinking. We are committed to creative solution-finding and making education relevant and meaningful for our learning community.

• Integrated studies — We recognize the value of an integrated curricular and co-curricular program to develop critical thinkers, problem solvers and global citizens.

• Interpersonal and community relationships — We intentionally build community among and between our students, faculty and staff. We recognize the value of relationships that begin at Notre Dame and build into life-long networks.

• Social emotional learning and holistic approach — We have a holistic approach in recognizing social, emotional, academic and spiritual development of students. We commit to supporting individual and community wellness.

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Learning Models Based on educational research, feedback from focus groups and the work of a curriculum think tank, we have built the Flexible Re-Entry Plan for the 2020-2021 school year to expand or contract based on Santa Clara County guidelines. The three learning models — hybrid, remote and traditional — included in this plan: • Allow the school to respond to the needs of the learning community as it responds to the impact of the virus in Santa Clara County. The plan allows for a Hybrid Model, a Remote Model and a Traditional Model as conditions warrant through the school year.

• Enable the academic program to pivot within an existing infrastructure that allows flexibility and maximizes our foundational principles.

• Include a schedule that allows for all students to be on campus during the week to engage directly with teachers and peers, as allowed by county ordinance.

• Provide flexibility for shelter-in-place scenarios and options for community members who are immunocompromised.

• Include a Flex Day each week, allowing for signature experiential programs, guest speakers, mentoring sessions, community-building events and campus ministry activities for each grade level while maintaining four days per week to focus on classroom instruction and student academic support.

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We are prepared for three scenarios:

Hybrid

Remote

This approach includes both in-person and remote learning happening concurrently. This will enable teachers to move all students through the curriculum together regardless of platform.

The Hybrid Learning Model will include different approaches to delivering instruction for all students including, but not limited to:

The delivery of instruction and assessment in the Remote Learning Model are through online platforms only. We will continue to refine how this is implemented based on insights from the 2019-2020 school year quarantine in addition to student, parent and teacher feedback.

Learning

Synchronous: Both in-person and online students receive the same lesson/content with slight variation in delivery and activity based on location.

Alternating: Within a week, one lesson is delivered inperson and the other lesson is delivered online. The sequence of the lessons would alternate depending on when a student is on campus.

Staggered: Content within a week has in-person and online lessons that follow a specific sequence. Each group is set apart by one day.

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Learning

The Remote Learning Model provides flexibility for community members who are immunocompromised as well as possible shelter-in-place scenarios.

Traditional

Learning

With the Traditional Learning Model, the entire student body is on campus at one time, allowing for delivery of all lessons in person.

In this scenario, all activities including all-grade assemblies and liturgies are conducted in the traditional manner.

Daily Schedule Regardless of which learning model is in place, the following schedule will be used for the 2020-2021 academic year.

The student body will be divided into two groups of approximately 330 students. In honor of the flowers that appear on the traditional Notre Dame crest, the two groups will be designated as the Lily Group and the Rose Group. The schedule is built around eight teaching periods, or instructional blocks, of 80 minutes each. For the Hybrid Learning Model: • On Mondays, the Lily Group will be on campus for block 1-4 classes. The Rose Group will have block 1-4 classes remotely.

• On Tuesdays, the Lily Group will be on campus for block 5-8 classes. The Rose Group will have block 5-8 classes remotely.

• On Wednesdays, the Rose Group will be on campus for block 1-4 classes. The Lily Group will have block 1-4 classes remotely.

• On Thursdays, the Rose Group will be on campus for block 5-8 classes. The Lily Group will have block 5-8 classes remotely.

• Fridays will be used for a variety of events and educational opportunities for students. Grade-level groups will be on campus for mandatory activities including mentoring sessions, signature experiential programs, guest speakers, community-building events and campus ministry offerings. Four-day weeks will not include flex day programming.

Schedule Monday

Tuesday

Wednesday

Thursday

Friday Flex Day

Block 1

Block 5

Block 1

Block 5

Block 2

Block 6

Block 2

Block 6

Signature Programming

Block 3

Block 7

Block 3

Block 7

Block 4

Block 8

Block 4

Block 8

Block 9

Block 9

• Counseling • Career & Life Success • Campus Ministry • Community Service Learning • Student Leadership & Activities • Experiential Learning

For hybrid model:

Lily Group on campus

Lily Group on campus

Rose Group on campus

Rose Group on campus

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Hybrid Pilot Re-Opening Plan Early in the fall, Notre Dame implemented a pilot program to welcome several classes and co-curricular cohorts back to campus. Leaders used state and local public health directives set forth by the Center for Disease Control, the Santa Clara County Office of Education and the California Department of Public Health to formulate a plan for in-person instruction to resume in under safe conditions.

The purpose of the pilot was to prototype classroom instruction, health protocols and on-campus procedures for in-person learning and activities to better prepare faculty, staff, students and parents for the future transition to the hybrid learning model.

Two separate and distinct pilots were launched: outdoor cocurricular cohorts and indoor curricular and targeted-support cohorts. To prepare for the students' return to in-person activities: • The campus was updated according to recommended health protocols identified on page 27, including installing hand sanitizer stations at all entrances and in all hallways and classrooms, retrofitting plastic screens in areas where students cannot maintain six feet of distance (such as bathroom sinks), and hanging social distancing signage in all public areas.

• Classrooms and other common areas including the Learning Commons and Pardini Park were updated to allow desks, workspaces and tables to be spaced at least six feet apart and were labeled with numbers to allow specific spaces to be assigned to individual students.

• Students and parents in the proposed classes and cohorts were given at least two weeks to decide if they wanted to participate in the pilots. A comprehensive Zoom orientation and Q&A session was held for all interested families.

• A screening program was implemented through our extensive health and safety app, ServiceNow. Students perform a health verification at home to acknowledge they are not experiencing any symptoms, have not been exposed to anyone with COVID-19, and have not traveled in the last 14 days.

Upon their arrival to campus, a faculty member performs an additional health screening, which includes a temperature check and PPE verification.

• Students underwent a rigorous cleaning and hygiene training to ensure they would practice safe and healthy habits while on campus. This included instructing them on how to properly disinfect their desk or workspace when they arrive and leave, to use hand sanitizer upon entering any building, to not share common items like pens and to maintain social distancing.

• All proper steps were taken to register the school's re-opening plan through the Santa Clara County Health Department, including the School Site-Specific COVID-19 Preparedness Plan Summary, Revised Social Distancing Protocol, and the COVID-19 Prevention Program.

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Hybrid Pilot Re-Opening Plan

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Co-Curricular Cohorts Several different co-curricular groups have been using outdoor spaces on campus for in-person activities and practices.

• On September 23, the athletics program's strength and conditioning cohort brought several returning upperclass student-athletes to Pardini Park to conduct in-person workouts three days a week while other students dialed in virtually from home. In accordance with CCS/CIF and the Santa Clara County Department of Health guidelines, several sports started practice during the second semester: cross country on January 29, volleyball (outdoors) on February 18, and tennis on February 24.

• Our Visual & Performing Arts cohorts have brought many students to campus. The Regent Collective Dance Company returned to practice in the 3rd Street Visitor's Parking Lot starting on October 22. Other dancers, actors, and student leaders have also come to campus to film the Flight dance show and parts for the Drama Festival. Technical theater students of all grade levels returned on a once-a-week basis starting on November 11 to work on hands-on projects in the 2nd Street Parking Lot. • On January 16, members of the Robotics team started coming to campus to work on building the robot in person.

Curricular Cohorts Three different in-classroom pilots and one targeted support cohort were launched over the past four months inside the classroom buildings.

• On November 2, our Hybrid Pilot 1.0 program launched with approximately 40 seniors joining their teachers in person. 15 students across all grade levels also returned to the Learning Commons for targeted support.

• Our Hybrid Pilot 2.0 program was implemented on December 7 and invited approximately 10 more juniors and seniors to campus for in-person learning in the new Center for Women's Leadership.

• Hybrid Pilot 3.0 launched on February 2 and brought more than 80 new students - the majority of them being freshmen - to campus. The program expanded to offer 25 different classes and blocks for inperson instruction.

Case Reporting Notre Dame has a strict case-reporting regimen in place in the event that a student or staff member in one of our on-campus cohorts tests positive for COVID-19. A positive case will be reported to the Department of Health within five hours and communication will immediately be sent out to all close contacts, the other students on campus, and to the ND community as a whole. John Bracco, vice principal of student affairs, is our COVID site administrator and designee. To report a case in your household or if you have any questions about our re-opening plans, please email him at jbracco@ndsj.org.

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Criteria for Learning Models The assessment of Santa Clara County health conditions and the needs of the learning community will be an ongoing process. We believe that this flexibility will bring value to our families and affirms our commitment to the mission and all members of the Notre Dame community.

State Directives for Schools On July 17, 2020, the California Department of Public Health outlined the conditions for in-person opening of schools: • Schools and school districts may reopen for in-person instruction at any time if they are located in a local health jurisdiction that has not been on the county monitoring list within the prior 14 days.

Notre Dame’s Process Under these directives, Notre Dame’s administrative team will track Santa Clara County’s status as well as any ongoing directives from our local government.

• Hybrid Learning — In the event that the county passes the 14-day threshold, the school will seek guidance from the County of Santa Clara Public Health Department, the Diocese of San Jose and the Notre Dame Board of Directors. The decision to pivot to a Hybrid Learning Model will be communicated to the Notre Dame community and implemented once all community members have completed the safety protocol orientation.

• Remote Learning — There are at least two conditions that would warrant remote learning instruction: • Santa Clara County being identified on the ‘monitoring list’ for health concerns within the past 14 days • There are multiple cases within the Notre Dame community or at least 5 percent of the total number of teachers/students/staff test as positive • Traditional Learning — Should the pandemic be controlled and governing agencies advise that it is safe for all students and staff to return to campus, the decision to pivot to the traditional instructional model will be communicated to the Notre Dame community.

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Practical Details Provided on the following pages are important logistical details you will need in order to be ready for the beginning of the school year.

Class Schedules Class schedules were distributed to parents and students via email on Wednesday, July 22, along with a letter from Janice Tupaj-Farthing, vice principal of academic affairs. The letter explains how to read the schedule, how to contact the counseling staff if needed and how to identify the student group designation.

Group A will be designated as the Lily Group. Group B will be the Rose Group. If you did not receive this important email, please email communications@ndsj.org.

Please note that on the following schedules A and B refer to block days. Blocks 1-4 meet on Mondays and Wednesdays. Blocks 5-9 meet on Tuesdays and Thursdays. Lily and Rose group designations will only apply to the Hybrid Learning Model schedule.

You can access a Google document of the daily schedule online here. It is also linked on the parent page of the website under Quick Links.

Daily Schedule - Remote Learning Model

A - Monday/Wednesday

B - Tuesday/Thursday

Friday (see page 26 for Friday calendar)

Block 1

8:15am

9:35am

Block 5

8:15am

9:35am

Mentoring

9:00am

9:25am

Block 2

9:45am

11:05am

Block 6

9:45am

11:05am

Activity 1

9:30am

10:00am

Block 3

11:15am

12:35pm

Block 7

11:15am

12:35pm

Activity 2

10:05am

10:35am

Lunch

12:35pm

1:05pm

Lunch

12:35pm

1:05pm

Clubs

12:30pm

1:05pm

Block 4

1:15pm

2:35pm

Block 8

1:15pm

2:35pm

Leadership

1:10pm

1:50pm

Block 9

2:45pm

4:05pm

Students should use the time between Activity Block 2 and club meetings/ leadership meetings for individual work time, meeting(s) with teachers, mentors, and/or counselors

Block 9 will include Journalism, Yearbook and Independent Science Research

Daily Schedule - Hybrid Learning Model

A - Monday/Wednesday

B - Tuesday/Thursday

Friday (see page 27 for Friday calendar)

Block 1

8:15am

9:35am

Block 5

8:15am

9:35am

Mentoring

9:00am

9:25am

Block 2

9:45am

11:05am

Block 6

9:45am

11:05am

Activity 1

9:35am

10:05am

Block 3

11:15am

12:35pm

Block 7

11:15am

12:35pm

Activity 2

10:15am

10:45am

Lunch

12:35pm

1:05pm

Lunch

12:35pm

1:05pm

Activity 3

10:55am

11:25am

Block 4

1:15pm

2:35pm

Block 8

1:15pm

2:35pm

Brunch

11:25am

11:55am

Block 9

2:45pm

4:05pm

Mentoring

12:05pm

12:20pm

Clubs

12:30pm

1:05pm

Leadership

1:10pm

1:50pm

Block 9 will include Journalism, Yearbook and Independent Science Research

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Practical Details

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On the parent page of the Notre Dame website (www.ndsj.org/parents), you can find additional information under Quick Links in the right hand bar. Subheads that lead to additional information are also hyperlinked below for easy access: School Supply List Uniform Information • Merry Mart Uniforms is working quickly to restock Notre Dame logo uniform items now that they have been allowed to reopen. Please be aware that the school will be notified of any back-ordered items, and that accommodations will be made if students are unable to acquire the necessary pieces by the first day of school. On days when students are on campus, they are expected to be in full Notre Dame uniform. Days when formal uniform are required will be communicated to students and noted on the Notre Dame calendar. On days when students are learning from home and attending virtual classes, students may be in Notre Dame uniform tops or Notre Dame appropriate free dress tops (see Student Handbook for free dress guidelines).

Textbook Information • Lists of textbooks (by department) and textbook ordering information as well as summer reading assignments.

Technology on Campus Information • Technology use on campus, FAQs and device requirements.

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Practical Details

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Student Handbook • Student handbook with school guidelines and expectations.

• Student/Parent Handbook & Tech Agreement Signature Page, which must be signed before the first day of school.

ND Reads • Information about this year’s book selection, A Place for Us by Fatima Farheen Mirza '09. This is required reading for all students and suggested reading for all parents.

Family Directory • The 2020/2021Family Directory is posted. The password is the same as that used for the carpool list and will be included in ND News. This password and document should not be shared with anyone outside the ND community.

Summer Work • Remind your student to access the list of required summer work on the NDSJ Google site for students at google.ndsj.org. Please note that this site is accessible only to Notre Dame students who must be logged in to view the material.

Locker & Lunch • Students will not have access to lockers or hallway cubbies. Students must keep all of their belongings with them throughout the school day. We highly recommend a rolling bag or backpack for use on campus.

• Notre Dame will not be offering cafeteria service until further notice. Additionally, the vending machines and microwaves will be out of operation.

Anticipated Expenses To help you plan for the school year, we are providing a list of anticipated costs. Please note that these are just estimated costs and subject to change.

• Class of 2021 • Class of 2022 • Class of 2023 • Class of 2024 Carpool List It is the responsibility of parents to establish and maintain carpools. On our website you can find a current list of interested families. Please note that this document is password protected. The password to unlock the document will be posted in ND News. If you would like to be added to the carpool list, please contact Emilia Bobst at ebobst@ndsj.org.

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Practical Details

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Student Drop-Off & Pick-Up Students should be dropped off and picked up in the main parking lot under 280 between 2nd and 3rd Streets. To ensure the safety of our students, please be sure to follow this procedure: • Enter through the gate on 3rd Street.

• Turn right and proceed to the row at the end and turn left.

• Drive as far forward as possible to the student drop-off zone.

• When finished, proceed and exit onto 2nd Street.

• You must turn left onto 2nd Street.

Note: Numbered parking spaces are reserved for faculty and staff.

There will be no student drop-off or pick-up in the 2nd Street lot or in the new lot outside of Manley Hall and the Center for Women's Leadership. To ensure the safety of our community, we also ask that you not drop your student off on 2nd or 3rd Streets. These are high-traffic areas.

Student Parking Notre Dame traditionally offers students the opportunity to purchase a parking permit in the 1st Street/ I280 Parking Lot. For clarification, this is the lot underneath 280 between 1st and 2nd Streets that is owned, maintained, and run by the City of San Jose. Because of delays from the City due to their staff shelteringin-place and future uncertainty around COVID-19, we do not have any information on this option, but you will be emailed as soon as we receive all of the parking options. Please fill out this form if you and your daughter are interested in learning more about off-street parking opportunities for the 2020-2021 school year. You will be emailed more information as soon as it's finalized.

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Practical Details

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Shuttle Service Form Notre Dame offers daily shuttle service to and from Diridon Station. This year, in light of the COVID-19 social distancing requirements, we will have to limit seats in vans and students will have to reserve their spots on a daily basis as needed. At this time, the exact shuttle schedule and reservation system are still being finalized. If your daughter will be riding the shuttle to and from Diridon during the 2020-2021 school year, please fill out this form to officially be eligible to ride. As soon as more information on shuttle times and the reservation system becomes available, you and your daughter will receive an email with all of the details.

ZUM Services Notre Dame High School is pleased to partner with ZUM carpool service for our families. ZUM is a door-to-door service with drivers trained to ensure your children arrive at their destination safely and follow parent-provided instructions for hand-off.

Global Education Program Traditionally, Notre Dame offers seven justice and leadership immersion trips on an annual basis during the school year.

Due to COVID-19, we are suspending all student travel until summer 2021 with the exception of the Ignatian Family TeachIn for Justice, which will be held virtually. The travel landscape will be reevaluated in January 2021 and any updates or trip additions will be communicated at that time.

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Handbook Addendum The following policies and procedures will be used for the 2020-2021 academic school year and are an addendum to the Student/Parent Handbook. The structures put in place have been designed to maximize student learning throughout the year. This document will guide teaching and learning.

In-Person Learning Behavior Expectations In-person learning expectations will follow the Notre Dame handbook guidelines as well as health protocols required by the county.

Remote Learning Behavior Expectations Learning is a process that requires consistent effort, attention and time. To be successful, it is important that you stay engaged and on-task while you are in remote learning. Students are expected to: • Attend all classes that are online or in-person throughout the year. Attendance will be taken each period.

• Wear appropriate free dress, per the Notre Dame dress code, or Notre Dame uniform.

• Prepare for class five minutes before the start time.

• Join your Zoom meeting at the beginning of the class period. If you are late, you should still join the meeting so as not to miss the entire class period.

• Have all of your materials ready including books, pens, notebooks and other materials required for class.

Attendance Guidelines Attendance is required for all classes and is mandatory during mentoring, class meetings, student body assemblies, campus ministry events and other designated required activities. Attendance will be taken each period. Students who sign-in to class or required activities late will be marked as tardy. Students who miss more than fifteen minutes of a class or required activity will be marked absent. In order to officially excuse a tardy or absence, parents must do the following: • Contact the attendance office via the 24-hour attendance line (408-294-6663) or email attendance@ndsj.org by 9:00 a.m. Provide the following information: spell the first name, last name and student’s grade level, reason for the absence or tardy, anticipated length of the absence, name and relationship of person calling.

• Attendance will be monitored closely by the director of student life and the counselors. Students and parents will be contacted regarding repeated absences or tardiness.

Learning Space Students and parents should create a physical space within the home that is conducive for learning.

• Put distractions such as social media, gaming devices, or other non-academic technologies away.

Tech tools should be appropriate to the course and learning experience.

• Find an appropriate space that is conducive to learning for each course. For example, you may need movement space for a class like drama, dance or physical education.

• Sit upright at a workspace as if you were in class.

• Have your device ready with headphones, microphone and video camera ready to use.

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Handbook Addendum

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Class Participation Students' presence in class is important for building the learning community. The ability to see participants, and engage with one another, is integral to building class relationships and community.

Your visual presence allows your teachers and peers to communicate with you in both verbal and nonverbal ways (facial expressions).

• Keep your camera on throughout class so that you can be fully engaged in the learning activities.

• Follow instructions for the use of your mic/audio as provided by the teacher.

• Ensure that your screen name appears in the following format: First name Last name 'grad year (e.g. Julie Billiart '20) Technical Issues During Class Teachers will not be able to troubleshoot technology issues while teaching class.

• If you experience technology issues during class (weak wifi connection, audio or video issues, accessing conferencing platform), please immediately use chat in Zoom or email the teacher during class so that they are aware of your challenges.

• Send an email to Brooke Ahrens, director of educational innovation at bcahrens@ndsj.org for assistance. She will respond within 24 hours.

Homework Each class will have 160 minutes of dedicated instructional time per week. This includes all college preparatory, AP and Honors courses. (Note: All school assemblies and field trips will occur on Fridays.)

Students will have 60 minutes of homework outside of structured learning time per week for each course. Students taking AP courses will have 90 minutes of homework outside of structured learing time per AP course.

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Handbook Addendum

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Assessment & Grading In all learning environments, the assessment process is a relationship between a student and her teacher.

Teachers are expected to provide students with regular and on-going feedback on their progress.

Students are expected to read and process feedback in a timely manner to inform their own learning process.

Assessment is important in the learning process in the following ways: • Students are able to gauge their progress towards learning goals • Students are able to identify next steps in their learning • Teachers are able to gather data about students' progress and learning gaps in order to inform their instruction and to guide students towards their learning goals Feedback Loops A feedback loop is a process of checking for and affirming understanding that is specific, nonevaluative, manageable and focused on a learning target. It is a tool to guide and support students during the learning process to help them reach learning targets. " ... Gone are the days of feedback scrawled below a letter grade, the days of red-inked papers and assignments."

Source: https://www.edutopia.org/blog/starting-student-feedback-loops-taylor-meredith

In order for feedback to be effective, it is important that it meet the following criteria: • goal-referenced • timely • tangible and transparent • ongoing • actionable • consistent • user-friendly Source: Seven Keys to Effective Feedback, Grant Wiggins (ASCD, September, 2012)

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Handbook Addendum

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Formative & Summative Assessment of Student Learning Current research supports a varied approach to assessment that includes both formative and summative assessments.

Source: Iowa State University: Center for Excellence in Teaching and Learning

Formative Assessment

Summative Assessment

“The goal of formative assessment is to monitor student learning to provide ongoing feedback that can be used by instructors to improve their teaching and by students to improve their learning.”

Carnegie Mellon University

“The goal of summative assessment is to evaluate student learning at the end of an instructional unit by comparing it against some standard or benchmark.”

Carnegie Mellon University

Formative assessment tasks could include the following (but are not limited to): • homework check-ins • quizzes • one-on-one conversations with students • exit ticket feedback • daily warm-ups • small group discussions • feedback from collaborative groups • peer-to-peer interaction

Summative assessment tasks could include the following (but are not limited to): • presentations • essays • lab work • portfolios • tests (chapter, unit) • projects

Assessment is a tool for learning and not all assessments need to be assigned a grade. Both forms of assessment are important tools for gauging and communicating student progress.

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Handbook Addendum

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Grading Scale The following grading scale will be used in all classes. Beginning with the 2020-2021 school year, pluses and minuses will no longer be part of the grading scale. If the student average is +.5, the grade will be rounded up (e.g. a grade of 79.5% will be rounded up to an B).

A B C D F

90 - 100% 80 - 89% 70 - 79% 60 - 69% 50 - 59%

Summative Assessments The following guidelines apply to graded summative assessments.

Late Work There is no penalty for late work. Teachers will provide students with a time for submitting late work. Late work needs to be submitted before the next summative assessment to ensure the learning cycle is complete.

Revision Policies & Sructures As stated in Notre Dame Assessment Philosophy, revision practices should encourage students to re-learn material. Examples include: • corrections on a test • revising a written essay, project or lab report Teachers will provide the steps and requirements for revision in their individual course syllabus.

• Process/Timing of Revisions: Student revision of work should be timely and appropriate to the learning cycle in the course. Revisions are for graded summative assessments. The revisions must be arranged with the teacher and completed before the next summative assessment is given. Once this time frame has passed, revisions are no longer permitted. This is to ensure that student and teacher workload remains manageable.

• Grading Student Revisions: Revised work should be assessed in the same manner as the original assessment. If a student earns an “A” on the revised work, the grade given should reflect that learning. A ceiling grade for a student who re-learns material does not reflect the student’s effort and the mastery of the material.

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Handbook Addendum

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Grade Reporting in PowerSchool In an effort to provide timely and consistent communication about student progress, teachers in all academic areas will use follow these guidelines: • Collected summative assignments will be marked “collected” within two days of submission.

• Teachers will update and analyze their gradebook every two weeks. Teachers are responsible for communicating missing graded work or significant gaps in learning to students, parents and counselors.

• Missing summative work refers to work that has never been submitted and will be coded “M” for missing. It will be assigned half the work's total value. This marking will indicate to parents, students and counselors that there is missing work.

• Incomplete summative work will be coded as “I” for the assignment and may receive a score.

Students will have the opportunity for revision to reach required standards for a final score.

• Students missing multiple summative assessments in a grading period will receive an Incomplete grade for the grading cycle due to insufficient data to report student progress.

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Magnus Health & SwiftK12 Notre Dame utilizes two plug-in applications to enhance the capabilities of PowerSchool, our parent portal through which you can track grades, attendance and schedules. They are: • Magnus Health SMR (Student Medical Record), a HIPAAcompliant, online database to collect student medical information. This confidential, web-based system provides parents and appropriate employees at Notre Dame with important health and emergency contact information to ensure we provide your student with the best care possible.

• SwiftK12, a communication and alert system utilized to send text and voice messages in the event of a school emergency. Grade reports and transcripts are also sent through this application.

The information in each of these systems must be entered by you and updated annually and throughout the year if your contact information changes.

• If you have previously completed all of the steps in setting up your Magnus Health account and updated your SwiftK12 communication preferences, you will only need to review and verify the existing information by August 1, 2020.

• If you are new to Notre Dame or did not fully complete the process last year, you will need to complete both Magnus Health and SwiftK12 by August 1, 2020. A detailed, step-by-step guide is available on the parent page of our website under Quick Links. Please note that a parent PowerSchool account is required to access both Magnus Health and SwiftK12. If you do not have a parent account, the instruction guide includes details about how to create that account.

Timely submission of health information and other forms is vital so that preparations can be made prior to the first day of school. Students will not be allowed to attend classes on the first day of school if this information is not current. You will receive weekly reminders as long as there are outstanding items in your account.

Please be sure to note updated start dates for athletics, available on our website at www.ndsj.org/ athletics. Your student will not need a current physical on file until the first day of practice for her sport.

If you have other questions, please contact communications@ndsj.org.

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Campus Ministry Our Catholic and multifaith community remains a distinctive sign of God’s goodness. In all three learning models, Notre Dame’s commitment to spirituality, service and justice continues both in curricular programming and co-curricular activities. Religious studies and campus ministry lead these efforts with, and for, students and families with adaptations for the 2020-2021 academic year. A summary of events, opportunities and resources will be published for the first week of school.

Prayer and reflection will be available on a weekly basis through school communications, the website, Google classroom, religious studies courses and mentoring. Students and families are encouraged to submit their prayer requests to our Praying our Intentions portal.

Liturgies and other upcoming communal prayer events (e.g. Junior Blessing) will be celebrated live via digital platforms in conjunction with the Remote Learning Model we will have in place for the start of the school year. Student participation and virtual attendance is expected. In person, socially-distanced liturgy and prayer options will be made available when state and county guidelines allow.

Students will receive a comprehensive orientation to community service learning in September. Community service learning continues as an annual requirement for students regardless of learning model. In response to pandemic limitations, the grade-level requirements will be adapted to enable students to continue their growth as justice advocates and spiritual seekers. Specifically, students will be able to: • Participate in direct service, philanthropy or justice education/advocacy activities • Engage with community needs virtually or in person, as determined by county guidelines, organization protocols and family preferences • Report their service and justice activities through x2VOL with reasonable verification • Complete reflection on their experiences and make connections to academic learning A variety of programs to foster spiritual growth and engagement will be available for students and families: • Preparation for the Sacrament of Confirmation for junior and senior students • Interfaith dialogue and prayer celebrations • Pastoral support for religious diversity and leadership opportunities Retreats will not be offered for the first grading period of the year as campus ministry makes revisions to fit remote and hybrid environments. More information will be published at a later date.

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Orientation Week In order to support a successful transition to this academic year, Notre Dame will host a full week of orientations. The purpose of each student orientation is to clarify with students the models of learning for this academic year, set clear expectations for learning, practice using the technology needed for content delivery, identify resources for support, and meet teachers in a walk-through of the daily course schedule.

There are three parts to student orientations: • A designated day in the week for a virtual orientation by grade-level • Flexible time during the other days of the week to view orientation videos • A mandatory assembly for the entire community on Friday Grade-Level Student Orientation Day All aspects of orientation will be remote. Orientation classes and meetings will be hosted on Zoom, the primary video conferencing tool used by the Notre Dame High School community. While some classes and meetings are hosted on Google hangouts (and other tools in the Google Suite for Education) throughout the year, familiarity with the Zoom platform is important for student confidence and success.

Zoom links for orientations will be organized and hosted by each faculty member. A complete list of links to access classes, meetings and videos will be shared directly with students through their Notre Dame email by Thursday, August 27, 2020.

Grade-level orientations for seniors, juniors and sophomores each occur on a separate designated day and include: • Meeting with a student's mentor and mentoring group • A walk-through of each student's class schedule organized by 15-minute periods with each teacher and classmates • An optional drop-in session in the afternoon to meet with teachers and other staff members regarding any questions or concerns Freshman orientation spans two days and includes: • Daily meetings with a student's mentor and mentoring group • A walk-through of each student's class schedule organized by 20-minute periods with each teacher and classmates • A remote assembly each day for the entire freshman class to meet other community members • An optional drop-in session in the afternoon to meet with teachers and other staff members regarding any questions or concerns

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Orientation Week

(continued)

Orientation Week Schedule

Monday August 31

Tuesday September 1

Wednesday September 2

Thursday September 3

Friday September 4

Seniors/ Class of 2021 Remote Orientation Day

Juniors/ Class of 2022 Remote Orientation Day

Sophomores/ Class of 2023 Remote Orientation Day

Freshmen/ Class of 2024 Remote Orientation Day #1

Freshmen/ Class of 2024 Remote Orientation Day #2

8:30am-12:20pm (mandatory)

8:30am-12:20pm (mandatory)

8:30am-12:20pm (mandatory)

8:30am-12:15pm (mandatory)

8:30am-12:15pm (mandatory)

1:15-2:00pm (optional)

1:15-2:00pm (optional)

1:15-2:00pm (optional)

1:00-1:30pm (optional)

1:00-1:30pm (optional)

Flexible time for other grade-levels to watch orientation videos

Flexible time for other grade-levels to watch orientation videos

Flexible time for other grade-levels to watch orientation videos

Flexible time for other grade-levels to watch orientation videos

All Student Assembly 11:50am-12:15pm (mandatory)

Please click on the daily schedule, which can also be found on the home page and parent page of the website, to view specific times within each day.

Parent Orientations We appreciate the parents who participated in the Notre Dame Parent Association (NDPA) virtual conversations over the summer and met with our principal, Mary Beth Riley. The opportunity to engage and create community among parents will continue to be important for us. In addition to this re-entry guide, we are offering a series of thematic videos for parents to view prior to the start of the academic year. Links to the videos will be shared with parents in the first issue of our e-newsletter, ND News, which is published on Thursdays at 5:00pm. The first issue will be sent out on August 27. Weekly publication will continue throughout the school year.

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Health Protocol We are committed to maintaining the health and well-being of your daughter and the rest of our learning community. We will continue to follow the Santa Clara County Public Health Department guidelines for a school setting as well as recommendations from the Centers for Disease Control.

Personal prevention practices including hand washing, the use of face coverings and staying home when sick, coupled with environmental cleaning and disinfecting are key to lowering the risk of the spread of COVID-19 among the school population.

In addition, to help maintain a healthy physical environment the following protocols will be in place:

Frequently touched surfaces including desks, door handles, sink handles, drinking fountains and stair handrails will be regularly cleaned and disinfected.

Hand sanitizer dispensers will be installed in all classrooms, stairwells and building entrances.

All classrooms and common areas will be supplied with disinfectant spray and other supplies for sanitizing surfaces.

Students, faculty and staff will be instructed to handle only those items that belong to them.

Students, faculty and staff will be discouraged from sharing any items that are difficult to disinfect.

Physical, plastic screens will be installed where students cannot be at least six feet apart such as bathrooms.

Physical guides, such as signage in corridors and on floors will remind students and staff to remain six feet apart at all times.

Daily health screenings for ft 6 ft possible6 exposure and/or symptoms will be required before arriving to campus.

Daily temperature check upon arrival to campus.

Face masks will be required at all times.

Students will be provided with five ND masks. Any additional masks worn by students must be one solid color, free of images, text or patterns and fully cover the nose and mouth.

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NO NO SHARING

Calendar Orientation Week

Important Calendar Dates

August 31 – September 4 Student Orientations to include:

Class of 2021 Orientation

Monday, August 31, 2020

Class of 2022 Orientation

Tuesday, September 1, 2020

Social Distancing in Education

Class of 2023 Orientation

Wednesday, September 2, 2020

• School policies regarding social distancing protocols, use of face coverings and frequent hand hygiene

Class of 2024 Orientation

Thursday & Friday,

Labor Day

Monday, September 7, 2020

• Updated school protocol regarding gathering before school, classrooms during class, campus spaces during free periods, lunch procedures and dismissal

First Day of Classes

Tuesday, September 8, 2020

September 3 & 4, 2020 Holiday:

Thanksgiving Holidays

Friday, November 27, 2020 Christmas Vacation

• Explanation of new schedule Community Care • Protocols and resources to support student physical and mental health and wellness

Saturday, December 19, 2020 Friday, January 1, 2021

School Resumes

Instructional Model • Student expectations for participation in the Hybrid Learning Model

Monday, November 23 -

Holiday: Martin

Monday, January 4, 2021

Luther King, Jr. Day

Monday, January 18, 2021

First Day of Second Semester

Monday, January 25, 2021

Holiday: President’s

Day

Monday, February 15, 2021

Easter Vacation

Thursday, April 1 – Friday, April 9, 2021

School Resumes

Monday, April 12, 2021

Holiday: Memorial

Day

Last Day of School

Monday, May 31, 2021 Wednesday, June 2, 2021

Baccalaureate Mass

Thursday, June 3, 2021

Graduation

Saturday, June 5, 2021

• In-person and remote class bonding and leadership opportunities • Spiritual engagement to support formation and growth

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Co-Curricular Programs In the 2020-2021 school year, co-curricular programs will operate in stable cohorts Monday through Thursday based on the student's designated day on campus (Lily Group, Rose Group).

On Fridays, students will alternate weeks on campus based on grade level (9th & 11th, 10th and 12th) for curricular programs in the morning and co-curricular programs in the afternoon. Students not on campus will have flexible time at home.

There will be early dismissal on Fridays (1:00pm) for students not involved in student leadership or cocurricular programs.

Monday Lily Group

Tuesday Lily Group

Wednesday Rose Group

Thursday Rose Group

Friday - 9th & 11th

3:00 - 4:30pm

3:00 - 4:30pm

3:00 - 4:30pm

3:00 - 4:30pm

1:50 - 3:00pm

Dance • RCDC Varsity • Movement Lab

Dance • RCDC Junior Varsity • Movement Lab

Dance • RCDC Varsity • Movement Lab

Dance • RCDC Junior Varsity • Movement Lab

Cheer • By Class • Movement Lab

Theater • Production & Tech Theater • Manley Project Room

Theater • Design • Manley Project Room

Theater • Production & Tech Theater • Manley Project Room

Theater • Design • Manley Project Room

Theater • Production & Tech Theater • Manley Project Room

Music • Chamber Group • Chapel

Music • Regent Harmonies • Chapel

Music • Chamber Group • Chapel

Music • Regent Harmonies • Chapel

Music Ministry & Piano Collab As Needed • Chapel

Speech & Debate • Room To Be Determined

Robotics • Engineering Lab

Speech & Debate • Room To Be Determined

Robotics • Engineering Lab

Speech & Debate and Robotics As Needed

Athletics • Sports & Activities • Location to be Determined

Athletics • Sports & Activities • Location to be Determined

Athletics • Sports & Activities • Location to be Determined

Athletics • Sports & Activities • Location to be Determined

Athletics As Needed • Location to be Determined

• RCDC is the Regent Collective Dance Company.

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grades alternating with 10th & 12th grades

Friday Schedule On Fridays, students will alternate weeks on campus based on grade level (9th and 11th, 10th and 12th) for curricular programs in the morning and co-curricular programs in the afternoon. Students not on campus will have flexible time at home.

There will be three grade-level activity blocks in the morning and students will meet in stable cohorts. The activity block program will include: • Health & Wellness • Career & Life Success • Campus Ministry & Community Service Learning • Student Leadership & Class Activities • Experiential Learning (guest speakers, virtual field trips, etc.)

Friday Schedule - Remote Learning 9:00 - 9:25am

Mentoring Check-In

9:30 - 10:00am

Activity Block 1

10:05 - 10:35am

Activity Block 2

12:30 - 1:00pm

Club Meetings

1:10 - 1:50pm

Leadership Meetings

NOTE: Students should use the time between Activity Block 2 and club meetings independently for individual worktime, as well as for meetings with teachers, mentors and/or counselors.

Friday Schedule - Grade-level Rotation (through first grading period) September 18, 2020

All Grades NOTE: Freshman virtual Japantown field trip 1:15 - 3:15pm

September 25, 2020

Freshmen & Juniors Sophomores & Seniors (Race, Equity & Inclusion Training)

October 2, 2020

Sophomores & Seniors Freshmen & Juniors (Race, Equity & Inclusion Training)

October 9, 2020

Freshmen & Juniors Activities will run through 11:45 on this day

Wednesday, October 14 (PSAT Testing)

Juniors (PSAT)

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Friday Schedule

(continued)

Friday Schedule - Traditional & Hybrid Learning Models 9:00 - 9:25am

Mentoring Check-In

9:35 - 10:05am

Block 1 Activity

10:15 - 10:45am

Block 2 Activity

10:55 - 11:25am

Block 3 Activity

11:35 - 11:50am

Mentoring Check-Out

11:50 - 12:20pm

Lunch

12:30 - 1:00pm

Club Meetings - Students who are not scheduled to be on campus can attend virtually

1:00pm

Early dismissal for students not involved in student leadership or cocurricular programs

1:1h0 - 1:50pm

Leadership Meetings

Friday Schedule - Grade-level Rotation (through first grading period) September 18, 2020

All Grade

September 25, 2020

Freshmen & Juniors

October 2, 2020

Sophomores & Seniors

October 9, 2020

Freshmen & Juniors

Wednesday, October 14 (PSAT Testing)

Juniors (PSAT)

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Co-Curricular Start Dates Unless otherwise noted, information nights are for all students and parents interested in learning more about the specific co-curricular program. Be sure to register to attend information nights. You will be sent a link to a Zoom session before the event.

ATHLETICS – Fall Sports (volleyball, tennis, golf and cross country) Fall Athletics Information Night, via Zoom on August 10 at 6:00pm - REGISTER For information, contact Paul Lapke, director of athletics, at plapke@ndsj.org. www.ndsj.org/athletics Information regarding official season start dates is posted on our website.

• Students must have a physical uploaded to Magnus Health to try-out or participate in any sports. For fall, 2020, returning students with a physical on file from last year can apply for a 30-day grace period from the first day of practice. All other students must upload a new physical to Magnus Health. A stepby-step guide for Magnus Health is available on our website (www.ndsj.org/parents).

• Virtual Athletic Training with Coach John Amarillas is being offered from 12:00-12:30pm on Mondays, Wednesdays and Fridays throughout the summer. Please email Paul Lapke for the link to these sessions.

VISUAL & PERFORMING ARTS (VAPA) VAPA Information Night, via Zoom on September 8 at 6:30pm - REGISTER For more information: • Dance program, contact Emily King (Baade), eking@ndsj.org • Theater and tech theater program, contact Tiffany Andrus (Smithee), tandrus@ndsj.org • Music program, contact Tina Paulson, tpaulson@ndsj.org www.ndsj.org/performing-arts

SPEECH & DEBATE Speech & Debate Information Night, via Zoom on September 9 at 7:00pm - REGISTER For information, contact Mariel Cruz, director of speech and debate at mcruz@ndsj.org. www.ndsj.org/speech-and-debate

ROBOTICS Bootcamp for interested students, August 10-13, INFORMATION Robotics Information Night, via Zoom on September 10 at 7:00pm - REGISTER For information, contact Marta Carrillo, robotics program director at mcarrillo@ndsj.org. www.ndsj.org/robotics

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Looking

Ahead

It continues to be the hope of our community to be able to provide a safe, inperson learning experience for our students.

As noted throughout this document and in the State of the School address, the administrative team is regularly monitoring all aspects of county directives and opportunities.

Currently, Notre Dame is operating a pilot program that brings a selection of classes across all grade levels to campus for hybrid instruction and co-curricular participation.

The goal of the pilot program is to transition the community to the hybrid model of learning, and has helped our community leverage best practices along the way.

The pilot program has been successful and will continue to grow as the educational landscape allows for it.

We continue to be grateful to our parents and faculty for a meaningful and dynamic partnership to develop young women of impact.

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e lp ! h o t e r e h e r ' e W

Administrative Team

John Bracco VICE PRINCIPAL OF STUDENT AFFAIRS

ext 2104 | jbracco@ndsj.org

Eran DeSilva DIRECTOR OF TEACHING AND LEARNING

ext 2151 | edesilva@ndsj.org

Susana Garcia VICE PRINCIPAL OF ENROLLMENT

ext 2159 | sgarcia@ndsj.org

Bob Mason DIRECTOR OF BUSINESS OPERATIONS

ext 2124 | bmason@ndsj.org

Michelle McGovern DIRECTOR OF STUDENT LIFE, HEALTH & WELLNESS

ext 2114 | mmcgovern@ndsj.org

Kathleen Quiazon DIRECTOR OF MISSION & MINISTRY

ext 2110 | kquiazon@ndsj.org

Mary Beth Riley PRINCIPAL

ext 2105 | mbriley@ndsj.org

Leah Schnoor EXECUTIVE DIRECTOR OF ADVANCEMENT

ext 2181 | lschnoor@ndsj.org

Janice Tupaj-Farthing VICE PRINCIPAL OF ACADEMIC AFFAIRS

ext 2103 | jtupajfarthing@ndsj.org

596 S. 2nd Street | San Jose, CA 95112 | (408) 294-1113