Roles and Responsibilities Annual Meeting Committee
Annual Meeting Committee Objective:
NLGI’s Annual Meeting Committee serves as the advisory group for the annual meeting including selecting speakers, award recipients, solidifying technical sessions and direction on the site selection process.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Annual Meeting Committee Responsibilities:
1. Collaboratively work with the chairs and other committee members on committee initiatives and action items.
2. Attend and contribute to committee conference calls
3. Review all materials/agenda prior to each committee meeting.
4. The committee is responsible for providing routine updates to the Board of Directors and Executive Committee. This may be done via the chair joining EC calls to provide updates, committee reports provided for the board books, etc. Any financial requests from the committee must be submitted in writing to the finance committee. If finance committee approves, it will be submitted to the EC and Board of Directors for final approval.
Time Commitment:
The time commitment for this committee is a standard quarterly committee call with approx. 12 additional calls depending on annual meeting needs.
Strategic Initiatives:
1. Provide education and networking opportunities to members and non-members through education courses, industry speaker, technical sessions and various networking opportunities.
Roles and Responsibilities Awards Committee
Awards Committee Objective:
This awards selection committee reviews submitted nominations to determine the slate of award recipients. An awards ceremony is held during the annual meeting where award recipients are presented awards amongst industry peers and colleagues.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Award Committee Responsibilities:
1. Collaboratively work with the chairs and other committee members on committee initiatives and action items.
2. Attend and contribute to committee conference calls
3. Review all materials/agenda prior to each committee meeting, including award nominations.
Time Commitment:
The time commitment for this committee is 3-4 hours prior to annual meeting to determine award recipients and outline details for awards ceremony.
Strategic Initiatives:
1. Highlight industry leaders for accomplishments in various areas including education, literature, technical content and valuable work within the institute.
Roles and Responsibilities
Technical Sessions - Abstract Review
Technical Sessions - Abstracts Sub-Group Objective:
The Technical Sessions – Abstract Review sub-group’s objectives are to review and solidify the slate of presentations for the upcoming Annual Meeting.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee.
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Technical Sessions - Abstracts Sub-Group Responsibilities:
1. Review submitted abstracts to determine best slate for Annual Meeting
2. Provide HQ the waitlist of presentation(s) in order to add if needed
3. Review draft AM paper schedule and recommend adjustments if needed
4. Review all draft presentations for commercialism and glaring errors.
5. Be an active participant by attending and contributing on committee calls
6. Review all materials / agenda prior to each committee meeting
7. Assist staff liaison in completing committee reports for board meetings
Time Commitment:
The time commitment for this committee is a standard quarterly committee call with approx. 12 additional calls depending on annual meeting needs.
Strategic Initiatives:
1. Technical Leadership
2. Future Leaders
3. Education and Networking Opportunities
Roles and Responsibilities
Technical Session Facilitator
Technical Session Facilitator Objective:
This subgroup assists with the technical sessions during the annual meeting, including introduce presenters, monitor presentation timing, collect evaluations and facilitate Q&A.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Technical Session Facilitator Responsibilities:
1. Typically, two facilitators per technical session are needed. Facilitator #1 introduces presenters, monitor presentation timing and monitors Q&A from Slido platform.
2. Facilitator #2 fields live Q&A from the audience and collect evaluation forms.
3. Collaboratively work with the chairs and other committee members on committee initiatives and action items.
4. Attend one prep subgroup call leading up to annual meeting.
Time Commitment:
The time commitment for this committee is 1 hour prior to annual meeting and at least one session (approx. 4 hours) during the annual meeting.
Strategic Initiatives:
1. Provide technical content to members and non-members during annual meeting.
Roles and Responsibilities Education Committee
Education Committee Objective:
The Education Committee focuses on the overall education strategy for NLGI, including education courses and the certified lubricating grease specialist certification. Education Committee consists of five sub-groups:
• Basic Lubricating Grease Course
• Advanced Lubricating Grease Course
• Hands-On Training Course
• STLE Grease Course
• Certified Lubricating Grease Specialist (CLGS)
o CLGS sub-group participation requires CLGS certification
Education Committee Responsibilities:
1. Execute annual strategic plan provided by the Board of Directors
2. Assist with enhancing education module information, allowing any individual to present at the Annual Meeting.
3. Collaborate with chair and other committee members on education strategies.
4. Help identify potential new instructors for all education courses.
5. Attend and contribute to committee conference calls.
6. Review all materials / agenda prior to each committee meeting.
7. Committee is responsible for providing routine updates to the Board of Directors and Executive Committee. This may be done via chair joining EC calls to provide update, committee reports provided for the board books, etc. Any financial requests from the committee must be submitted in writing to the finance committee. If finance committee approves, it will be submitted to the EC and Board of Directors for final approval.
Time Commitment:
The time commitment varies depending on the specific committee
Strategic Initiatives:
1. Education & Networking Opportunities
2. Future Leaders
3. Technical Leadership
Roles and Responsibilities Basic Lubricating Grease Course Sub-Group
Basic Grease Course Sub-Group Objective:
The Basic Grease Course sub-group of the Education Committee is responsible for reviewing and improving the course.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, conducts meetings, sets and publishes meeting agenda, monitors committee participation and overall health of the committee. Prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements.
Vice Chair Responsibilities:
Conducts meeting in absence of chair and is responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Basic Grease Course Sub-Group Responsibilities:
1. Assist with enhancing individual module information, allowing any experienced and qualified individual to present
2. Review materials and prepare in timely manner for distribution to course participants
3. Help identify future instructors
4. Be an active participant by attending and contributing on committee calls
5. Review all materials / agenda prior to each committee meeting
6. Assist staff liaison in completing committee reports for board meetings
Time Commitment:
The time commitment for this sub-group is approx. 1 hour for Q1 and Q4 but increasing to 1 – 2 hours for Q2 and Q3 to prepare for pre/post Annual Meeting
Strategic Initiatives:
1. Provide robust education opportunities for NLGI
2. Cultivate course instructors to be NLGI’s future leaders
Roles and Responsibilities Advanced Lubricating Grease Course Sub-Group
Advanced Grease Course Objectives:
The Advanced Grease Course sub-group of the Education Committee is responsible for reviewing and improving the course.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee. The Chair should be present as much as possible while the course is being presented to deal with any issues, and to observe the modules being presented.
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation. The Vice-Chair provides in-classroom support for the Chair while the course is in session and also observes the modules to provide feedback.
Advanced
Grease Course Sub-Group Responsibilities:
1. Coordinate content between courses to harmonize content and minimize overlap/duplication.
2. Assist with enhancing module information, allowing any qualified individual to present
3. Schedule modules in a logical manner.
4. Schedule course modules to eliminate timing conflicts for instructors
5. Provide feedback to instructors based on observations and course participant surveys
6. Review materials and prepare in timely manner for distribution to course participants.
7. Be an active participant by attending and contributing on committee calls.
8. Review all materials / agenda prior to each committee meeting.
9. Assist staff liaison in completing committee reports for board meetings.
Time Commitment:
The time commitment for this sub-group is approx. 1 hour per month for Q3 and Q4 but a considerably higher commitment for Q1 and particularly Q2
Strategic Initiatives:
1. Provide robust education opportunities for NLGI
2. Cultivate course instructors to be NLGI’s future leaders
Roles and Responsibilities Hands-On Training
Hands On Training Subgroup Objective:
The Hands-On Training subgroup focuses on a training offered every other year that encompasses both classroom and laboratory hands-on components. The subgroup is responsible for reviewing and improving the course as well as overseeing onsite logistics.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, conducts meetings, sets and publishes meeting agenda, monitors committee participation and overall health of the committee. Prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements.
Vice Chair Responsibilities:
Conducts meeting in absence of chair and is responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Hands-On Training Subgroup Responsibilities:
1. Assist with enhancing individual module information, allowing any experienced and qualified individual to present
2. Review materials and prepare in timely manner for distribution to course participants
3. Help identify future instructors
4. Be an active participant by attending and contributing on committee calls
5. Review all materials / agenda prior to each committee meeting
6. Assist staff liaison in completing committee reports for board meetings
Time Commitment:
The time commitment for this subgroup is approx. 5-7 hours leading up to Hands-On training for calls as well as content/logistics review.
Strategic Initiatives:
1. Provide robust education opportunities for NLGI
2. Cultivate course instructors to be NLGI’s future leaders
Roles and Responsibilities
Certified Lubricating Grease Specialist (CLGS) Sub-Group
Certified Lubricating Grease Specialist Sub-Group Objectives:
The CLGS sub-group of the Education Committee is responsible for the CLGS exam given at the Annual Meeting. CLGS certification is required to participate in this sub-group
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee.
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Responsibilities:
1. Review and maintain question bank for future exams
2. Planning / providing test materials for the annual meeting
3. Proctor exam at meeting
4. Assist NLGI HQ with Scantron grading of exams
5. Provide participant feedback for those that didn’t pass
6. Be an active participant by attending and contributing on committee calls
7. Review all materials / agenda prior to each committee meeting
8. Assist staff liaison in completing committee reports for board meetings
Time Commitment:
The time commitment for this sub-group is approx. 1 hour per month, with the exception of June, time commitment increases to 2 hours per month
Strategic Initiatives:
1. Provide an exam to evaluate knowledge and certify claims of Lubricating Grease Specialists for future leaders / technical leadership
Roles and Responsibilities
STLE Grease Course Sub-Group
STLE Grease Course Sub-Group Objective:
The STLE Grease Course sub-group of the Education Committee is responsible providing instructors to proctor the course at the STLE Annual Conference when provided (approx. every 3 years)
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee.
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
STLE Grease Course Sub-Group Responsibilities:
1. Assist with enhancing the module information, allowing any experienced and qualified individual to present
2. Review materials and prepare in timely manner for distribution to the STLE staff
3. Help identify future instructors
4. Help identifying future instructors
5. Be an active participant by attending and contributing on committee calls
6. Review all materials / agenda prior to each committee meeting
7. Assist staff liaison in completing committee reports for board meetings
Time Commitment:
The time commitment for this sub-group is approx. 1 hour per month for Q2 for the year given. The time commitment for years course not given at STLE is approx. 30 minutes per quarter
Strategic Initiatives:
1. Provide education opportunities to possible future leaders
Roles and Responsibilities Membership Committee
Membership Committee Objective:
The Membership Committee focuses on retaining current members as well as membership growth including international expansion. Additionally, this committee focuses on membership engagement, benefits, and value.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Membership Committee Responsibilities:
1. Execute annual strategic plan provided by the Board of Directors
2. Be an ambassador and support membership initiatives including engagement, global recruitment, and retention.
3. Achieve/exceed annual goals for new members and retention rate set by the Board of Directors.
4. Contact unpaid members during renewal season.
5. Collaborate with chair and other committee members on recruitment, engagement, and retention programs.
6. Collaboratively work to accomplish action items with Chair and other committee members.
7. Contact prospective members.
8. Review the membership benefits and be able to convey the value to current and prospective members.
9. Attend and contribute to committee conference calls.
10. Review all materials/agenda prior to each committee meeting.
11. Attend New Member/First-Timer reception during Annual Meeting and engage with them before, during and after the Annual Meeting.
Time Commitment:
The time commitment for this committee is approx. 1-2 hour per month. However, Jan-March, the time commitment may increase to approx. 2-3 hours per month.
Strategic Initiatives:
1. Focus on membership value, engagement and growth by enhancing member benefits, fostering meaningful participation and expanding our community to help strengthen NLGI’s impact and industry leadership
Roles and Responsibilities International Sub-Group
International Sub Committee Objective:
The focus of the International Sub-Group of the Membership Committee is to provide targeted benefits and services to members around the globe. The sub-group will help convert NLGI offerings from English into other applicable languages as well as discuss global growth initiatives
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meetings in absence of chair, responsible for working with NLGI Liaison distributing minutes after meetings, maintaining record of committee progress and action items and assumes chair role during next term-limit rotation.
International Sub Committee Responsibilities:
1. Execute annual strategic plan and initiatives.
2. Be an ambassador and support global membership initiatives including engagement and global recruitment
3. Collaborate with chair and other committee members on global engagement and resources provided to international members
4. Collaboratively work to accomplish action items with Chair and Vice Chair, and other committee members.
5. Attend and contribute to committee conference calls.
6. Review all materials/agenda prior to each committee meeting.
Time Commitment:
The time commitment for this committee is approx. 1-2 hours bi-monthly depending on projects and initiatives.
Strategic Initiatives:
1. Focus on global outreach through awareness of NLGI’s products and services with the initial focus on Latin America
Roles and Responsibilities Technical Committee
Technical Committee Objective:
The Technical Committee focuses on technical aspects within the industry and organization. The group focuses on NLGI’s certification marks, working groups, HPM Steering Committee and the Annual Grease Production Survey. The Technical Committee consists of five sub-groups:
• Certification & Audit
• Grease Production Survey
• Reference Grease
• Ask the Expert
• Working Groups
• Specifications Steering (HT & LL)
• D1743 Ad Hoc
• High Temp Test Rig Ad Hoc (HT & LL)
Responsibilities:
• Specific responsibilities listed under each sub-group
• Attend and contribute to committee conference calls / meetings
• Review all materials / agenda prior to each committee meeting
• Committee is responsible for providing routine updates to the Board of Directors and Executive Committee. This may be done via chair joining EC calls to provide update, committee reports provided for the board books, etc. Any financial requests from the committee must be submitted in writing to the finance committee. If finance committee approves, it will be submitted to the EC and Board of Directors for final approval.
Time Commitment:
The time commitment varies depending on the specific committee
Strategic Initiatives:
Roles and Responsibilities Certification & Audit Committee
Certification & Audit Committee
The Certification & Audit Committee is responsible for reviewing and approving new NLGI certification marks. The group is also responsible for the annual audit of all NLGI certifications (GC, LB, GC-LB).
Responsibilities:
• Review and approve new certification mark applications.
• Assist in the annual audit process for NLGI certification marks.
• Attend and contribute to committee conference calls.
• Review all materials / agenda prior to each committee meeting.
• Committee is responsible for providing routine updates to the Board of Directors and Executive Committee. This may be done via chair joining EC calls to provide update, committee reports provided for the board books, etc. Any financial requests from the committee must be submitted in writing to the finance committee. If finance committee approves, it will be submitted to the EC and Board of Directors for final approval.
Time Commitment:
• The time commitment for this committee is approx. 1 - 2 hours per month for calls and application / audit reviews.
Strategic Initiatives:
1. Membership value
2. Technical Leadership
Roles and Responsibilities Grease Production Survey Committee
Grease Production Survey Committee:
The Grease Production Survey Committee is responsible for annual grease production survey, including ensuring the proper data elements are included in the survey and increasing participation. Committee members do not receive or see any production data.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Responsibilities:
• Review information included in survey to ensure still relevant in industry and to determine if additional information should be requested.
• Assist in the RFP process when recruiting a new contractor to administer the survey.
• Assist in determining potential participants for future surveys.
• Review all materials / agenda prior to each committee meeting.
• Committee is responsible for providing routine updates to the Board of Directors and Executive Committee. This may be done via chair joining EC calls to provide update, committee reports provided for the board books, etc. Any financial requests from the committee must be submitted in writing to the finance committee. If finance committee approves, it will be submitted to the EC and Board of Directors for final approval.
Time Commitment:
• The time commitment for this committee is approx. 1 - 3 hours per year, dependent on timeframe of process (collection, preparation, reporting, etc.)
Roles and Responsibilities
Reference Grease Sub Group
Reference Grease Subgroup
The Reference Grease subgroup is responsible for reviewing information and assisting with processes to facilitate current and future stock, including round robin testing and certification of analysis.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Responsibilities:
• Assist with round robin testing when a new batch is needed.
• Provide NLGI HQ with quantity updates as needed.
• Help facilitate future stock of grease
• Assist with review and preparation of the Certificate of Analysis for each batch
• Review all materials / agenda prior to each committee meeting.
• Committee is responsible for providing routine updates to the Board of Directors and Executive Committee. This may be done via chair joining EC calls to provide update, committee reports provided for the board books, etc. Any financial requests from the committee must be submitted in writing to the finance committee. If finance committee approves, it will be submitted to the EC and Board of Directors for final approval.
Time Commitment:
• The time commitment for this subgroup is approx. 3-4 hours between Q4 and Q1 when new stock is required.
Roles and Responsibilities Ask the Expert Sub-Group
Ask the Expert Sub-Group Objectives:
The Ask the Expert sub-group of the Technical Committee is responsible for reviewing and responding to NLGI technical inquiries.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee.
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Responsibilities:
1. Provide NLGI HQ timely responses for technical inquiries.
2. Be an active participant by contributing and responding to inquiries
3. Assist staff liaison in completing committee reports for board meetings
Time Commitment:
The time commitment for this sub-group varies depending on the number of inquiries received.
Strategic Initiatives:
1. Provide practical education relating to the grease industry
2. Enhance global outreach by responding to inquiries from around the globe
Roles and Responsibilities
D1743 Ad Hoc
D1743 Ad Hoc Objective:
The D1743 Taskforce is investigating issues with bearings in ASTM D1743 test method.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
D1743 Ad Hoc Responsibilities:
1. Collaboratively work with the chairs and other committee members on committee initiatives and action items.
2. Attend and contribute to committee conference calls
3. Review all materials/agenda prior to each committee meeting.
4. The committee is responsible for providing routine updates to the Board of Directors and Executive Committee. This may be done via the chair joining EC calls to provide updates, committee reports provided for the board books, etc. Any financial requests from the committee must be submitted in writing to the finance committee. If finance committee approves, it will be submitted to the EC and Board of Directors for final approval.
Time Commitment:
Taskforce to meet intermittent of ASTM meetings to discuss latest testing results and review plan for resolving test issues, approx. 1-2 hours twice a year.
Strategic Initiatives:
1. Membership Value
2. Technical Leadership
Roles and Responsibilities
High Temperature Test Rig Ad Hoc
High Temperature Test Rig Ad Hoc Objective:
The High Temp Test Rig Ad Hoc is exploring the possibility of creating a consortium comprised of grease manufacturers, additive companies and other vested parties within the industry to develop a high temperature test rig machine and specification.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
High Temp Test Rig Ad Hoc Responsibilities:
1. Collaboratively work with the chairs and other committee members on committee initiatives and action items
2. Attend and contribute to committee conference calls.
3. Review all materials/agenda prior to each committee meeting.
4. The committee is responsible for providing routine updates to the Board of Directors and Executive Committee. This may be done via the chair joining EC calls to provide updates, committee reports provided for the board books, etc. Any financial requests from the committee must be submitted in writing to the finance committee. If finance committee approves, it will be submitted to the EC and Board of Directors for final approval.
Time Commitment:
Develop proposal for board of directors including consortium model with estimated costs for all participants. Approx. 5-10 hours.
Strategic Initiatives:
1. Membership Value
2. Technical Leadership
Roles and Responsibilities
Bio-Based Working Group Sub-Group
Bio-Based Working Group Objectives:
The Bio-Based Working Group is a joint NLGI/ELGI Working Group. The group’s goals are to educate and update on current issues, regulations and concerns relating to the use of bio-based greases and lubricants. Additional goals of the joint Bio-Based Working group are evaluation of test methods and developing a white paper on biodegradable lubricants.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee.
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Responsibilities:
1. Discuss new developments or related industry trends / challenges
2. Member participation in round-robin testing of biobased lubricants
3. Be an active participant by attending and contributing on committee calls
4. Review all materials / agenda prior to each committee meeting.
5. Assist staff liaison in completing committee reports for board meetings
Time Commitment:
The time commitment for this sub-group is approx. 30 minutes per month
Strategic Initiatives:
1. Support global outreach by providing dynamic resources that compiles the latest industry knowledge
2. Provide education regarding biobased and biodegradable lubricants
Roles and Responsibilities
Food Grade Working Group Sub-Group
Food Grade Working Group Objectives:
The Food Grade Working Group is a joint NLGI/ELGI working group. The goal of the group is to educate and update on current issues, regulations and concerns relating to the use of foodgrade lubricants.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee.
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Responsibilities:
1. Discuss new developments or related industry trends / challenges that may affect the industry.
2. Be an active participant by attending and contributing on committee calls
3. Review all materials / agenda prior to each committee meeting.
4. Assist staff liaison in completing committee reports for board meetings
Time Commitment:
The time commitment for this sub-group is approx. 30 minutes per month. More time may be needed if any regulatory issues arise.
Strategic Initiatives:
1. Strengthen global outreach by partnering with other global organizations like ELGI
2. Educate stakeholders on issues, regulations and concerns relating to food-grade lubricants
Roles and Responsibilities
Grease Particle Working Group Sub-Group
Grease Particle Working Group Objectives:
The Grease Particle Working Group’s goal is to provide resources to industry stakeholders with regard to techniques for the evaluation of particles in grease.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee.
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Responsibilities:
1. Investigate QC evaluation
2. Review specifications and set limits
3. Monitor grease samples to better understand contamination levels
4. Determine more elaborate particle analysis techniques
5. Be an active participant by attending and contributing on committee calls
6. Review all materials / agenda prior to each committee meeting.
7. Assist staff liaison in completing committee reports for board meetings
Time Commitment:
The time commitment for this sub-group is approx. 1 – 4 hours per month, depending on the degree of involvement, for calls and work to support group objectives.
Strategic Initiatives:
1. Promote global outreach through educating stakeholders on methods used for evaluating particles in grease.
Roles and Responsibilities
Academic Outreach Sub-Committee
Academic Outreach Sub Committee Objective:
NLGI’s Academic Outreach Committee aims to increase support and foster collaboration and relationships between NLGI and academia, and to promote research and careers within the grease industry. This includes support for NLGI’s research grants program which aims to serve the global community with annual grants in support of fundamental research into grease chemistry, thickener systems, test methods, process technologies, production efficiencies, sustainable use, toxicology, sustainable additives, renewable carbon content, biodegradability, and other themes.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Academic Outreach Sub Committee Responsibilities:
1. Collaboratively work with the chairs and other committee members on committee initiatives.
2. Attend and contribute to committee conference calls.
3. Collaboratively work to accomplish action items with Chair and other committee members.
4. Review all materials/agenda prior to each committee meeting.
5. Collaboratively work with the chairs and other committee members on the Research Grants submission process.
6. Continuous outreach to all current Academia contacts
7. Collaborate and promote engagement and visibility among Universities and Academia
8. Review all research grants submissions thoroughly, present them with a score, and collaborate with the chairs and committee on selecting the Research Grants recipients.
9. Support and engage with research grants recipients.
Time Commitment:
The time commitment for this committee is approx. 1-2 hours quarterly with the exception to the Research Grants recipient selection process. This will require at least 2-3 hours monthly from September-December, to review all research grants submissions thoroughly and discuss the recipient selection to present to the BOD in December.
Strategic Initiatives:
1. By engaging future leaders, we aim to cultivate the next generation of lubrication professionals, equipping them with the knowledge, experience, and connections needed to excel in the field.
Roles and Responsibilities Editorial Committee
Editorial Committee Objective:
The Editorial Committee collaborates on content circulated to members and non-members through NLGI’s publications including The NLGI Spokesman, NLGI Grease World E-Newsletter and Ask the Expert Q&A.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee.
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Editorial Committee Responsibilities:
1. Improve content and readership for the for The NLGI Spokesman
2. Source and review content for the NLGI Grease World E-Newsletter
3. Participate in the peer review process for technical papers submitted for publication in The NLGI Spokesman or the NLGI Grease World E-Newsletter
4. Updating and edit of NLGI publications as needed
5. Attend and contribute to committee conference calls
6. Review all materials/agenda prior to each committee meeting
7. The committee is responsible for providing routine updates to the Board of Directors and Executive Committee. This may be done via the chair joining EC calls to provide updates, committee reports provided for the board books, etc. Any financial requests from the committee must be submitted in writing to the finance committee. If the finance committee approves, it will be submitted to the EC and Board of Directors for final approval.
Time Commitment:
The time commitment for this committee is approx. 6-8 hours per year.
Strategic Initiatives:
1. Provide relevant industry insights to help strengthen membership value, engagement and growth.
2. Explore ways to enhance content in NLGI publications and website for additional member value.
Roles and Responsibilities Finance Committee
Finance Committee Objective:
The finance committee is responsible for providing financial oversite by monitoring NLGI’s financial health, reviewing budgets, and advising the board of directors on financial decisions and potential risks to NLGI’s stability.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Finance Committee Responsibilities:
1. Collaboratively work with the chairs and other committee members on committee initiatives and action items.
2. Attend and contribute to committee conference calls
3. Review all materials/agenda prior to each committee meeting.
4. The committee is responsible for providing routine updates to the Board of Directors and Executive Committee. This may be done via the chair joining EC calls to provide updates, committee reports provided for the board books, etc. Any financial requests from the committee must be submitted in writing to the finance committee. If finance committee approves, it will be submitted to the EC and Board of Directors for final approval.
Time Commitment:
The time commitment for this committee is a standard quarterly committee call with approx. 23 additional calls around budget preparation.
Strategic Initiatives:
1. Provide financial oversight of NLGI’s financial health, particularly in the areas of education, networking, industry trends, products/services and global outreach.
Roles and Responsibilities Marketing Committee
Marketing Committee Objective:
The Marketing Committee creates awareness of NLGI, events, education, certifications and other offerings by creating marketing campaigns, promoting events, creating advertising and posting on social media platforms.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee.
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Marketing Committee Responsibilities
1. Work with committee members to find content and solutions for marketing goals.
2. Showcase NLGI benefits
3. Build awareness and increase traffic on NLGI website, certifications, publications, social media, programs and NLGI events
4. Operate within budget perimeters as assigned by the Board of Directors.
5. Measure and improve quarterly / annually marketing metrics.
6. Attend and contribute on committee conference calls.
7. Review all materials/agenda prior to each committee meeting.
Time Commitment:
The time commitment for this committee is approx. 6-8 hours per year.
Strategic Initiatives:
1. Build awareness and increase traffic on NLGI website, certifications, publications, social media, programs and NLGI events
2. Enhance marketing efforts globally, including digital marketing elements
Roles and Responsibilities Nominating Committee
Nominating Committee Objective:
The Nominating Committee is responsible for identifying, evaluating, and recommending candidates for leadership positions within NLGI as well as recommending procedures/processes to strengthen NLGI’s governance.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Nominating Committee Responsibilities:
1. Collaboratively work with the chairs and other committee members on committee initiatives and action items.
2. Attend and contribute to committee conference calls
3. Review all materials/agenda prior to each committee meeting.
4. The committee is responsible for providing routine updates to the Board of Directors and Executive Committee. This may be done via the chair joining EC calls to provide updates, committee reports provided for the board books, etc. Any financial requests from the committee must be submitted in writing to the finance committee. If finance committee approves, it will be submitted to the EC and Board of Directors for final approval.
Time Commitment:
The time commitment for this committee is a standard quarterly committee call with approx. 12 additional calls depending on governance needs.
Strategic Initiatives:
1. Identify and evaluate future leader candidates for NLGI’s leadership positions.
2. Review and recommend if necessary procedures/processes to strengthen NLGI’s governance.
Roles and Responsibilities Policy Review Committee
Policy Review Committee Objective:
The Policy & Governance Review is responsible for reviewing the NLGI policy manual and constitution on regular basis to determine if updates are needed.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Policy Review Committee Responsibilities:
1. Collaboratively work with the chairs and other committee members on committee initiatives and action items.
2. Attend and contribute to committee conference calls
3. Review all materials/agenda prior to each committee meeting.
4. The committee is responsible for providing recommendations on any edits to NLGI’s Constitution or Policy Manual to the Board of Directors.
Time Commitment:
The time commitment for this committee is 1-3 hours every two years.
Strategic Initiatives:
1. Membership Value
Roles and Responsibilities Sustainability Committee
Sustainability Committee Objective:
As NLGI continues to explore resources to help members with their sustainability efforts, the NLGI sustainability committee is at the forefront of these initiatives. By developing and implementing strategic guidelines and sharing best practices, technologies and processes, the committee collaborates with industry stakeholders to drive innovation. The goal is to ensure the long-term visibility of the grease industry while maintaining a strong commitment to environmental responsibility.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
Sustainability Committee Responsibilities:
1. Collaboratively work with the chairs and other committee members on committee initiatives and action items.
2. Attend and contribute to committee conference calls
3. Review all materials/agenda prior to each committee meeting.
4. The committee is responsible for providing routine updates to the Board of Directors and Executive Committee. This may be done via the chair joining EC calls to provide updates, committee reports provided for the board books, etc. Any financial requests from the committee must be submitted in writing to the finance committee. If finance committee approves, it will be submitted to the EC and Board of Directors for final approval.
Time Commitment:
The time commitment for this committee is a standard quarterly committee call with approx. 23 additional calls depending on individual subgroup needs.
Strategic Initiatives:
1. The Sustainability Committee has identified three subgroups including:
a. Identifying and measuring footprint, handprint, and life-cycle analysis
b. Getting regular updates from experts in the field of sustainability
c. Environmental, health and safety implications in the grease industry
2. Work with API on lubricants life cycle assessment and carbon foot printing-methodology and best practice.
3. Working with other industry organizations on universal, global initiatives
Roles and Responsibilities Women in Grease Interest Network (WIGIN)
WIGIN Objective:
WIGIN is committed to educating, promoting, advancing, and sustaining industry experts in the lubricating grease industry while emphasizing the need for diversity in management and leadership. This is accomplished by connecting professionals within the industry through networking events, educational workshops, and philanthropic endeavors.
Chair Responsibilities:
Selects vice chair, monitors committee charter and goals, prepares committee report(s) for EC and board of directors in a timely manner, prepares recommendation for any financial requirements, conducts meetings as outlined, sets and publishes meeting agenda and monitors committee participation and overall health of the committee
Vice Chair Responsibilities:
Conducts meeting in absence of chair, responsible for taking minutes and distributing after meeting, maintains record of committee progress and action items and assumes chair role during next term-limit rotation.
WIGIN Committee Member Responsibilities:
1. Execute annual strategic plan and initiatives.
2. Collaborate with chair and other committee members on WIGIN objectives.
3. Participate in WIGIN events including virtual events, annual meeting/networking events, educational workshops and/or the WIGIN Mentoring Program.
4. Attend and contribute to committee conference calls
5. Collaboratively work to accomplish action items with Chair and other committee members.
6. Review all materials/agenda prior to each committee meeting.
Time Commitment:
The time commitment for this committee is approx. 1-2 hours every four to six weeks. In addition, sub-teams are routinely formed to progress certain specific activities which support the execution of the annual plan. These sub-teams are based on volunteers from the Committee and the additional time commitment varies depending on the task.
Strategic Initiatives:
1. Future Leaders
2. Education and Networking Opportunities
3. Global Outreach