Guidance Role Descriptors

ROLE DESCRIPTORS

This document is designed to assist in the creation of tailored role descriptions for your club's environment. The templates and examples below can be modified to fit the specific roles and functions of your club.

The suggested roles and responsibilities outlined below serve as general guidelines for what a typical volunteer might be expected to do when taking on a particular role. Like any role description, these serve as a reference for understanding the commitment required, but they are not an exhaustive list of tasks or duties. They are also not intended to be work plans—those will be developed using the Club Development Plan and subsequent Plan to Achieve documents.

The roles outlined below are designed to support your club and are not intended as mandatory guidelines for roles your club must adopt. These roles have been selected as they are commonly found in many club environments.

The roles outlined below are Role Title as it appears in your club's constitution.

The roles outlined below are An overview of the key qualities needed to perform this role effectively within your club.

A summary of how this role will benefit your club, along with details on what the volunteer will gain from the experience.

An outline of the role and its functions, tailored to meet the specific needs of your club and its members.

An estimate of the average number of volunteer hours required for this role, along with details on who will provide support to the volunteer.

For further support and guidance on developing role descriptors, creating a Club Development Plan or Club Handbook, contact your Regional Rugby Development Team

President/Chair Role Role Description Ideally you will; • • •

What you will get out of this role;

Communicate effectively Stay informed of all organisation activities Implement your club members future directions and plans Fully understand and uphold the constitution, rules and duties of all office holders and subcommittees Be a supportive and effective leader

• •

You will lead as a dynamic individual, fostering an inclusive, community-oriented environment. You'll also serve as the club's figurehead, representing it both internally and externally while gaining valuable leadership experience.

How your involvement as President/Chair will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

• • •

Being an enthusiastic figurehead within the club and community.

Visible and approachable at all rugby and club events.

Ensure all community activity meets the current and future needs of the club.

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

• • • • •

Lead meetings effectively and efficiently, ratifying decisions aligned to your club’s strategic plan.

Empowering volunteers to make well considered decisions aligned to the club’s needs.

Provide effective leadership and direction for all club matters.

Ensure volunteers are supported, recognised and valued.

Set and maintain the club’s standards, emphasising the required ethos and codes of conduct.

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

• • •

Ensure all club structures are visible to all members, providing transparency of all decision-making processes, roles and responsibilities.

Engage with Scottish Rugby Club Rugby Board (CRB) Representative to reflect accurately club member views on key matters.

Facilitate communication between all club sections.

Clubs of the Future Support clubs to build environments that future generations aspire to belong to, underpinned by strategic funding.

• • • • • •

Continually review the Club Development Plan, ensuring it meets the needs of all members.

Ensure all decision-making matters align to the Club Development Plan.

Manage the club committee to meet regularly, set agendas, take minutes and implement actions to support the continued progression of the club.

Support the club committee to increase 3rd Party funding.

Identify and support future club leaders.

Mediate in case of disagreements between subcommittees, sections and/or members.

Estimated time commitment for this role is 14hrs per week. Position reportable to Club Committee.

Vice President Role Role Description Ideally you will; • • • • •

What you will get out of this role;

Be an excellent role model attuned to club needs Have good management skills Be enthusiastic, motivating and forward thinking Be a competent group presenter Have a good working knowledge of club structure and the duties of all board/committee members and subcommittees

A well-respected leader in Club Rugby, connecting with other Club leaders and Scottish Rugby representatives.

An excellent opportunity to shadow the existing President by providing leadership and responsibility for the organisation and the Committee. With the ability when required to step into the President’s role, with the expectation of succeeding them at the end of their tenure.

How your involvement as Vice President will help us to achieve our goals; Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

• •

Represent the Club values throughout all interactions, providing a positive impression.

Be a role model for future club leaders.

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

• •

Lead on key club projects, ensuring club volunteers are well managed and supported.

Ensure connection and harmony between all sections/factions of the club.

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

• •

Visible presence at Rugby activity within the club, supporting Transition and Retention of youth players into Senior Rugby.

Connect with Sub-Committees to ensure projects and impacts are effectively being delivered within agreed timescales.

Clubs of the Future Support clubs to build environments that future generations aspire to belong to, underpinned by strategic funding.

• • • •

Support the Club Committee in all major decision-making matters.

Coordinate Club Development Planning to ensure appropriate plans are developed, presented to and reviewed by the Committee, and enacted as required.

Identify and recruit future committee members to support your own progression within the Club Committee.

Support the committee to Identify 3rd party Funding to support the future financial sustainability.

Estimated time commitment for this role is 10hrs per week. Position reportable to Club Committee.

Secretary Role Role Description Ideally you will; • • • • • •

Be organised and efficient Have good time management Have strong communication skills Be computer literate Have excellent attention to detail Be approachable and friendly

What you will get out of this role; As Club Secretary, you will take on a vital role, demonstrating your commitment to rugby while contributing to the club's success. This position offers the opportunity for skill development and meaningful community support.

How your involvement as Secretary will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

•

Ensure the club communicates consistently and professionally at all times.

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

• • • • • • •

Manage incoming correspondence for all club matters, directing communications to the appropriate individuals or sections.

Provide regular reports to the committee.

Ensure all data is stored in line with the club’s Data Protection Policy.

Organise regular committee meetings, record decisions, including Annual General Meeting.

Monitor and track progress on actions, providing updates regularly between main committee meetings.

Ensure effective communication between committee and all subcommittees.

Main point of contact for Scottish Rugby, coordinating completion of governance documents

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

•

Ensure all club decisions are aligned to the Club Development Plan.

Clubs of the Future Support clubs to build environments that future generations aspire to belong to, underpinned by strategic funding.

• • •

Support the identification and education of future club leaders.

Delegate tasks to club members, track monitor and support progress.

Support the club committee to identify and engage with 3rd Party funders.

Estimated time commitment for this role is 10hrs per week. Position reportable to President.

Treasurer Role Role Description Ideally you will; • • • •

What you will get out of this role;

Be well organised Have good time management Be a good communicator Have experience of working within finances

By taking on this role, you will be fulfilling a respected position within the community and providing an essential service to the club by ensuring the integrity and accurate recording of its financial standing. Your efforts will directly contribute to the smooth operation of the club, which in turn plays a significant part in supporting its pursuit of success on the field.

How your involvement as Treasurer will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

•

Work in conjunction with Membership Secretary to monitor membership subscription income.

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

• • • • • • •

Responsible for the management of the club finances in accordance with the decisions of the committee.

Recommending actions on financial matters to the committee.

Financial planning including producing an annual budget and monitoring it throughout the year, whilst ensuring that all cash and cheques are promptly lodged to club’s account.

Report regularly to the committee on the financial position of the club.

Prepare and present accounts for the end of year financial report and audit.

Help prepare and submit any statutory documents that are required (e.g. VAT returns, PAYE and tax returns).

Working collaboratively with the clubs Bar Manager to monitor bar income and hire costs.

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

• • • •

Contribute to strategic business planning to ensure sustainable approach.

Work with all sections of club to produce budgets and record all fundraising efforts.

All expenditure approval signed by Treasurer.

Ensure the prompt processing of any out-of-pocket expenses.

Clubs of the Future Support clubs to build environments that future generations aspire to belong to, underpinned by strategic funding • •

Work with both Scottish Rugby and external investors to fund Club Development Officer Role and any Community Coaches, where appropriate.

Establish supplier relationships & procurement standards whilst advising Committee on cost saving initiatives.

Estimated time commitment for this role is 10hrs per week. Position reportable to President. .

Membership Secretary Role Role Description Ideally you will; • • • • •

Be well organised Have a strong attention to detail Have excellent communication skills Be friendly and welcoming Be IT literate

What you will get out of this role; As a volunteer in this role, you will have the chance to strengthen the club's membership by bringing the community together, creating opportunities for both rugby and non-rugby members to connect and enjoy the club's offerings. Your efforts will play a key part in ensuring the club's long-term sustainability.

How your involvement as Membership Secretary will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

• • •

Advertise to the local community clear and attractive membership options.

Lead on internal communications and tracking of current membership payments.

Identify opportunities to support everyone within the club, e.g, Hardships funds.

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

•

Support initiatives to recruit new members, ensuring that the sign-up process is straightforward and efficient.

•

Support the creation of a club induction process, advising on membership options.

•

Identify opportunities for wider membership benefits including discounts for local businesses/sponsors.

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

•

Ensure membership options are aligned to current player pathways within the club.

Clubs of the Future Support clubs to build environments that future generations aspire to belong to, underpinned by strategic funding.

•

• •

Oversee and maintain all aspects of membership management, including membership categories, subscriptions, renewals, and revenue. Ensure membership fees are collected, and accurate records are maintained.

Take ownership of record keeping by maintaining an up-to-date membership database and Game Management System.

Ensure all relevant financial documents related to membership are securely stored.

Estimated time commitment for this role is 5hrs per week. Position reportable to Club Committee.

Sponsorship Convenor Role Role Description Ideally you will; •

What you will get out of this role;

Be enthusiastic with a good knowledge and interest in the club’s activities Be an excellent communicator, with good verbal and written skills Be well organised with a high level of attention to detail Have experience and/or an interest/passion in funding opportunities and/ or sourcing sponsorship

• • •

A vital role which sees you build relationships with your club members and wider community, selling the benefits of our sport and the associated values of your club. Your work contributes to the financial sustainability of the club, aiding both on and off-field success.

How your involvement as Sponsorship Convenor will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

• •

Advertise and sell the wider benefits of Rugby with local business and the community.

Align the values of Rugby to generate greater interest in sponsorship and advertising with like-minded businesses.

Create and update a sponsorship pack that clearly articulates sponsorship and advertising opportunities.

•

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

• • • •

Investigate sponsorship opportunities from the commercial business sector.

Formulate sponsorship proposals and ensure sponsorship requirements are met.

Produce follow up literature to sponsors in the form of thank you letters, press coverage & club updates in order to encourage on going relationships.

Manage and organise sponsors benefits events, e.g sponsors Lunch, Match Day hospitality.

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

• •

Align sponsors to appropriate club teams.

Connect with all sections of the club to ensure new initiatives are financial sustainable.

Clubs of the Future Support clubs to build environments that future generations aspire to belong to, underpinned by strategic funding.

• • • • • •

Liaise with the Treasurer on financial planning for the club to ensure adequate funds are generated.

Support the development of a fundraising plan.

Identify potential source of funds e.g. sponsorship, grants etc.

Support the Club Committee to identify and apply for 3rd party funding.

Submit regular reports to the Club Committee.

Create and lead a local business meeting generating wider engagement and future revenue.

Estimated time commitment for this role is 4-12hrs per week. Position reportable to Club Committee.

Child Protection Officer Role Role Description Ideally you will; • • • •

What you will get out of this role;

Be well organised Be a good time manager Be a good communicator Have completed Child Protection and Safeguarding training within 3 months of your appointment Have a sufficient rugby PVG in place Be available to attend a variety of youth training and matches An excellent relationship manager

• • •

A respected position, ensuring the club provides a safe and enjoyable environment for children and young people to play rugby. You'll build meaningful relationships with coaches, parents, and players, educating everyone on the importance of shared responsibility in child protection and safeguarding.

You'll also receive full support and guidance from a network of Club CPOs and the Scottish Rugby Safeguarding team.

How your involvement as Child Protection Officer will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

• • •

Be an active member of the club leadership team with a focus on volunteer recruitment.

An advocate for developing a quality environment that attracts new membership.

Be part of Club Committee meetings to ensure Safeguarding has a standing agenda in discussions.

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

• • •

Work with other members of the club to ensure that children enjoy a welcoming, safe, friendly and helpful environment.

Take an active role in the implementation of a ‘club hand book’ impacting the wider membership.

Maintain the values and culture of both Rugby and your club.

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

• •

Consult and advise on child protection matters aligned to the clubs Transition & Retention policy.

Connect with Scottish Rugby performance team, ensuring players are supported throughout their playing journey.

Clubs of the Future Support clubs to build environments that future generations aspire to belong to, underpinned by strategic funding.

• • • •

Ensure the club has a current Child Protection / Safeguarding Policy that is available on the club website, available on request and understand the principles within the policy.

Manage the PVG Memberships within the club. Any person carrying out REGULATED WORK must have a PVG number.

Keep a record of all people undertaking regulated work ensuring club’s Record Keeping policies are being followed.

Take responsibility for dealing with concerns by reporting them to Scottish Rugby Safeguarding Team and other relevant people if needed –NSPCC/Children 1st or external agencies

Estimated time commitment for this role is 5hrs per week. Position reportable to President.

Director of Rugby Role Role Description Ideally you will; •

What you will get out of this role;

Be a strong leader of people within as part of the wider club leadership team Have a good understanding of the game and what an effective player development environment looks like, including coaching, medical, analysis and welfare programmes Understand what effective coaching looks like and have experience of recruiting and developing coaches and volunteers through development planning Be an effective communicator and comfortable leading a variety of people in a range of roles Have sound planning skills and a good understanding of budget processes

•

• • •

You'll be the focal point for many on- and off-field activities, allowing you to build lifelong friendships while being part of multiple teams within the club and the wider Scottish Rugby family. Your efforts will be rewarded not just through victories, but by witnessing personal growth, first-time achievements, and progress onto bigger stages.

How your involvement as Director of Rugby will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

•

Develop and implement a coordinated player, coach, team management, medical, strength & conditioning and video analysis programme throughout all relevant sections of the club/school.

Lead the development and implementation of a recruitment, retention and development plan for the whole club/school.

•

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

•

Ensure player welfare is at the heart of all club activities, including coaching sessions and programmes (including Age Banding policies).

Co-ordinate the implementation of the agreed playing and coaching philosophy throughout all teams.

Ensure players are provided with appropriate nutritional and anti-doping support, in line with a bespoke S&C programme.

• •

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

• • •

Maintain an active Transition and Retention policy and education throughout the whole playing pathway.

Lead the education of all Coaches and players on the ‘Club Way’ and Scottish Rugby Blueprint.

Understand and connect with Scottish Rugby Academy Structure to support continued player development.

Clubs of the Future Support clubs to build environments that future generations aspire to belong to, underpinned by strategic funding.

• • •

Take responsibility for the recruitment, development, and retention of coaches, linking closely with the club/school coach coordinator.

Provide succession planning to ensure that qualified coaches are appointed to all teams and receive the appropriate training required by attending designated coaching courses and/or workshops.

Lead on the creation and maintaining an on and off field volunteer management structure and lead the support and education of these volunteers.

Estimated time commitment for this role is 12hrs per week. Position reportable to President.

Development Officer Role Role Description Ideally you will; • • • •

What you will get out of this role;

Have strong communication skills Facilitate and present in a clear manner Have a clear understanding of sports development Be well planned and understand strategic implementation Have a track record of Transition and Retention impacts and monitoring Have a holistic and innovative approach to development

• •

Engage with community stakeholders to provide a professional approach to rugby programmes that offers young people pathways to positive outcomes. Foster interpersonal skills through one-on-one interactions, group settings and presentations. Identify and nurture a culture focused on the holistic development of current and future stars of the game at both local and national levels.

How your involvement as Development Officer will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

•

Manage the delivery of all community activity in schools, linking to the relevant environments when inducting new players.

•

Use all available forms of media to raise the profile of Rugby whilst promoting the club to potential new members.

•

Advertise the positive impacts of Rugby as part of a healthy and active lifestyle.

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

•

Create and maintain professional standards consistent with the values of your Club, in consultation with Coaches, Team Managers, players and support volunteers.

Implementing the ‘Club Way’, advise on the development of seasonal and sessional plans to support the ongoing development of teams and individuals.

Observe, record and provide constructive feedback on planning, execution and review.

• •

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

• • • •

Develop players through the club and beyond, setting a philosophy and game plan that recognise the teams’ strengths.

Collaborate with youth and senior club coaches to create a succinct pathway.

Support Director of Rugby in educating all players, parents and coaches with the ‘Club Way’ and Scottish Rugby Blueprint.

Understand and connect with Scottish Rugby to support continued player development.

Clubs of the Future Support clubs to build environments that future generations aspire to belong to, underpinned by strategic funding.

• • • • •

Develop and implement a volunteer strategy that prioritises recruitment and development of individuals.

Prepare and monitor a plan and budget for long term player development.

Manage community activity budget.

Work in conjunction with committees on funding applications.

Identify opportunities for diversification of Membership.

Estimated time commitment for this role is 40hrs per week. Position reportable to Director of Rugby.

4

Transition Manager Role Role Description Ideally you will; • • •

What you will get out of this role;

Have strong communication skills Facilitate and present in a clear manner Be well connected within the Club (ability to develop) Have knowledge of youth and senior rugby Have an awareness of transition and retention challenges Have a holistic and innovative approach to development

• • •

Engaging with individuals throughout the Rugby community, offering young people pathways to positive outcomes. Fostering interpersonal skills through oneon-one interactions, group settings, and presentation delivery.

How your involvement as Transition Manager will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

• • •

Be visible and approachable, whilst being present at relevant youth and senior rugby matches.

Supporting young people into regular rugby activity.

Advertise the positive impacts of Adult Rugby.

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

• • •

Support young people to explore rugby opportunities, (Coaching, Match Officiating, and regular volunteer interests).

Be a positive change advocate for Rugby progression.

Be the positive link between U16 and Adult Rugby.

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

• • • •

Support the development of a fully accessible Adult Game.

Collaborate with youth and senior club coaches to create a succinct pathway.

Support Director of Rugby to educate all players, parents and coaches with the ‘Club Way’ and Scottish Rugby Blueprint.

Understand and connect with Scottish Rugby to support continued player development.

Clubs of the Future Support clubs to build environments that future generations aspire to belong to, underpinned by strategic funding.

• •

Key interjections with U13, U14 and U15 players to support future retention of players.

Identify key training and development opportunities that impact club leadership roles.

Estimated time commitment for this role is 10hrs per week. Position reportable to Director of Rugby.

Lead Youth Coach Role Role Description What you will get out of this role;

Ideally you will; • • • • • •

Have Strong Communication skills Be approachable and outgoing Have a passion for people development Be passionate about personal development Have a knowledge of Rugby’s principles of play Have a track record of leading a team

This role is deeply fulfilling, supporting the holistic development of players while fostering personal growth and character-building. Coaching offers the satisfaction of witnessing young athletes transform both on and off the field. The lifelong connections formed through shared experiences make the process incredibly rewarding for both you and your players.

How your involvement as Lead Youth Coach will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

• • •

Ensure all new players are welcomed and fully integrated in the team environment.

Support the Team Manager to provide players/parents with the relevant introduction information.

Always conduct yourself in line with Rugby’s values and represent the game in a positive light.

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

• • • • •

Maintain your personal development, ensuring you exceed minimum standards to provide players with the best possible experience.

Plan and communicate all sessions to support differing learning styles.

Create and manage challenging and enjoyable sessions for all players.

Deliver player centred and game focused sessions, aligned to the ‘Club Way’ and Scottish Rugby Blueprint.

Support the delivery of Goal Setting sessions for the team and players.

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

• • • •

Connect with other coaches to ensure players are prepared for age group progression.

Support players in the creation of a personal development plan.

Support Director of Rugby to educate all players and parents on the ‘Club Way’ and Scottish Rugby Blueprint.

Understand and connect with Scottish Rugby to support continued player development.

Clubs of the Future Support clubs to build environments that future generations aspire to belong to, underpinned by strategic funding.

• • •

Support your Team Manager in all administrative requests.

Support the development of your team of coaches.

Support youth opportunities within the club, e.g Coaching, Refereeing, Youth Council and Volunteering, benefiting the wider club for the future.

Estimated time commitment for this role is 8-12hrs per week. Position reportable to Director of Rugby.

Volunteer Coordinator Role Role Description Ideally you will; • • • • • •

What you will get out of this role;

Be well organised Have good management skills Be approachable and friendly Be enthusiastic and motivating Align the club needs to volunteer recruitment Have an ability to delegate effectively

A fulfilling role which will see you recruit volunteers, support them in their roles and recognise the contributions they make to the needs of the club. This position provides an opportunity for you to give back to the sport/club which has given you so much – self achievement and happiness.

How your involvement as Volunteer Coordinator will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

•

Act as the initial point of contact for current and potential volunteers.

•

Create a welcome/induction pack for new volunteers, introducing them to your club and the sport.

•

Collaborate closely with the Child Protection Officer to ensure a robust recruitment process.

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

•

Recruit people into roles that suit their skills, interest and availability.

•

Provide volunteers with role descriptors, support, training, guidance and encouragement.

•

Recognise and reward success, nominating volunteers for club, local and national awards.

•

Keep a record of all details of active volunteers within the club.

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

• •

Support the development of volunteers through regular CPD signposting.

Provide volunteer training opportunities, supporting future progression, aligned to the Club Development Plan.

Clubs of the Future • • •

Organise and deliver social and recruitment events for future volunteers.

Support Director of Rugby to identify and support current players into volunteering roles.

Liaise with 3rd Party funders and education providers to understand future opportunities.

Estimated time commitment for this role is 3-4hrs per week. Position reportable to Club Committee.

Youth/Mini Convenor Role Role Description Ideally you will;

What you will get out of this role;

• Be an experienced and effective manager • Be confident and good at communicating • Be friendly and approachable • Be diplomatic and discreet • Be well-acquainted with the running of the club • Be well-organised

This is a highly respected and valued role within the club and the wider community. As the club's leader of rugby for Youth/Mini, you will directly influence results both on and off the pitch. Whilst demanding, the role is incredibly rewarding as you witness young players develop.

How your involvement as Youth/Mini Convenor will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

• • •

Create and lead a team of people to deliver community rugby events.

Ensure there is a plan for community activity to maintain full youth squads at each age group and to maintain volunteer and community support.

Work with Director of Rugby, Development Officer and all volunteers to create a welcoming environment for all.

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

• •

Implement a consistent and thorough induction process for all current and new members.

Support the Creation and implementation of a Club Development Plan, ensuring alignment of key volunteers and projects.

Monitor Player, Parent and Volunteer satisfaction, ensuring the club values are visible and present always.

•

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

• • • •

Manage the effectiveness of the club Transition and Retention programme, ensuring key transition points are identified and prioritised.

Collaborate with youth and senior club leaders to create a succinct pathway.

Ensure ‘The Club Way’ and Values represented throughout all areas of the Club.

Understand and connect with Scottish Rugby to support continued development of the Club.

Clubs of the Future

• • • • • •

Arrange regular meetings with youth committee to ensure all youth section priorities are met and agreed upon.

Attend main committee meetings and represent all Youth matters.

Lead and support a Youth Council of young people, representing their thoughts throughout all club meetings.

Support the club Child Protection Officer.

Be a visible and approachable presence at training, games and event.

Connect with Director of Rugby on Volunteers recruitment plans.

Estimated time commitment for this role is 10-12hrs per week. Position reportable to Director of Rugby.

Match Official Liaison Role Role Description Ideally you will; • • • •

Be well organised Demonstrate a flexible approach Have a passion for Match Officiating Be approachable and friendly

What you will get out of this role; This role offers the chance to connect with the rugby community, fostering mutual development and growth.

You'll work to enhance match play standards while supporting future match officials, all with the backing of the wider Scottish Rugby network and contribute to building a positive reputation for your club.

How your involvement as Match Official Liaison will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

• • •

Support the creation of a safe and enjoyable environment for match officials in line with wider club engagement.

Ensure club values are upheld and supportive of Match Officiating recruitment.

Support the retention of Match Officials throughout Scotland, through creating a safe and enjoyable environment, making them feel valued and respected as they continue their rugby journey.

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

• • •

Maintain regular contact and dialogue with all club Match Officials.

Communicate effectively with all Match Officials in the lead up to, on and post-game day.

Representing the club in a professional and welcoming manner.

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

• •

Create an effective connection between your club and Match Official Society.

Support the development of Match Officials (Club and Society) and club players by aligning Match Officials to club training opportunities.

Clubs of the Future Support clubs to build environments that future generations aspire to belong to, underpinned by strategic funding.

• • •

Identify and support youth players to engage with Match Officiating, supporting club development.

Advertise the wider benefits of Match Officiating and highlight appropriate education opportunities.

Ensure Whostheref / SCRUMs is updated regularly and accurately maintained.

Estimated time commitment for this role is 10hrs per week. Position reportable to Director of Rugby.

Team Manager Role Role Description Ideally you will; •

What you will get out of this role;

Be an excellent communicator with strong interpersonal skills Have the ability to build strong relationships Be comfortable working alone and as part of a team Demonstrate excellent organisational skills and remain calm in a crisis Have effective time management Have sound IT and administrative skills

• • • • •

In this role, you will gain valuable experience in management and operations, learning what it takes to ensure a team runs efficiently and effectively. You'll have the opportunity to build strong relationships with individuals at various levels within the club and across Scottish Rugby. Additionally, you'll experience a deep sense of fulfilment from playing a crucial role as part of a dedicated team.

How your involvement as Team Manager will help us to achieve our goals;

Ignite Interest Increase exposure to rugby to ignite interest and grow participation with a key focus on youth participants.

• •

Implement the club’s introduction and induction process.

Be the first point of contact for all parent enquiries.

Evolve Experience Create exciting and memorable opportunities to engage with rugby and keep players in the game for longer.

• • • • • •

Confirm player availability for all rugby activities.

Communicate any changes or amendments to plans in a timely manner.

Ensure SCRUMs registrations are updated and accurate at all times.

Submit team sheets and report any serious injuries in a timely manner.

Deliver parent engagement workshops aligned to club values.

Ensure kit and equipment is maintained and available for all activities.

Aligned Pathway Strengthen links between community and performance rugby as part of an aligned, integrated pathway.

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Maintain regular correspondence with Transition Manager, Director of Rugby and Youth Convenor.

Establish regular communications with Scottish Rugby’s Regional Academies, for all club and academy supported athletes.

Clubs of the Future Support clubs to build environments that future generations aspire to belong to, underpinned by strategic funding • •

Ensure the clubs code of conduct is visible and agreed by all members of the team and their wider support network.

Identify young people who are interested in volunteering opportunities at the club.

Estimated time commitment for this role is 10hrs per week. Position reportable to Director of Rugby. .