October 2022 NPL Board Packet

Board of Trustees Meeting

October 20, 2022

Nashville Public Library Board of Trustees Agenda

October 20, 2022

NECAT PEG Studio

120 White Bridge Road, #46 Nashville, TN 37209 12:00 noon

I. Call to Order / Roll Call

II. Metro Ordinance required to be announced at all Board Meetings Chair, Joyce Searcy

a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Board Chair Comments, Joyce Searcy, Chair

IV. Approval of Minutes …………………………………………………………….pg 1 5

a. September 20, 20022

V. Interim Library Director Report, Terri Luke

VI. New Business

a. Presentation of Exterior Art for the New Donelson Branch, Anne Leslie Owen, Public Arts Project Manager, Metro Arts, Terri Luke ………………………..pg 33 34

b. Tour Policy, Jena Schmid ……………………………………………..pg 35

c. NPLF Priorities and Budget Process, Linda Harrison, Shawn Bakker

d. Overview of the NECAT Studio, Lee Boulie, Cameron McCasland

e. Wishing Chair Recognition, Katy Varney

VII. Adjournment

Next Scheduled Board of Trustees Meeting

12:00 noon December 13, 2022 Main Library 615 Church St. Nashville, TN 37219

Nashville Public Library Board of Trustees

Minutes for September 20, 2022 Main Library

615 Church St. Nashville, TN 37219 12:00pm

Members Present: Joyce Searcy, Kate Ezell, Robert Oermann, Charvis Rand, Katy Varney, and Keith Simmons

Library Staff: Terri Luke, Susan Drye, Linda Harrison, Jena Schmid, Lee Boulie, Sherry Adams, Forrest Eagle, Andrea Fanta, and James Staub

Others: Derrick Smith, Assistant Metropolitan Attorney at Metropolitan Government of Nashville and Davidson County, and Shawn Bakker, NPLF President

VIII. Call to Order / Roll Call

a. The Meeting was called to order at 12:05 p.m.

IX. Metro Ordinance required to be announced at all Board Meetings Chair, Joyce Searcy

a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

X. Board Chair Comments, Joyce Searcy, Chair

a. RFP Update and Director Search

i. NPL has been assigned Sandra Walker from the finance and procurement department.

ii. A few firms never followed through with the paperwork.

iii. The committee to help select the search firm includes NPL Board Chair Joyce Searcy, Andrea Blackman, Chief Diversity, Equity, and Inclusion Officer for the Metropolitan Government of Nashville and Davidson County, and Don Holmes, Chair of the NPL Foundation Board. The committee determines the allocation of the 100 points that grades search firms. The allocation process will be finalized before the RFP is sent out.

iv. There is not a date set to send out the RFP.

v. There is a matrix based on points from questions that the firms answer. The committee scores the firms based on their answers, using a score of 0 100. Susan Drye will send the board the firms that have qualified.

vi. Metro Council voted to add the Workforce Diversity Manager to the Department Head interview process. So once NPL chooses a search firm, Razel Jones, who is the current Workforce Diversity Manager, will be added.

XI. Approval of Minutes

a. Robert Oermann motioned to approve the minutes. Katy Varney seconded. Minutes were approved unanimously.

XII. Interim Library Director Report, Terri Luke

a. New Donelson building project Kristin Wilson, Mayor John Cooper, Velvet Hunter, the Interim Director of General Services, Terri Luke, and Mike Leonard from General Services met to discuss that NPL is 2.5 million dollars short to move forward with the building project. NPL will be taking a risk by using the contingency money and the furniture, fixtures, and equipment budget to move forward with the building process. Some construction costs have increased in by 42% since beginning this project. Because this is a General Services building, they will also ask for money as part of their funding for this year.

b. For the first time that Ms. Luke is aware of, NPL presented the NPL Capital Spending Plan for FY23. Ms. Luke had three weeks to prepare for the presentation. She looked at the Facilities Master Plan, how projects were prioritized in the master plan, and answered the eight questions in a PowerPoint presentation. Only three extra questions were asked at the conclusion of the presentation. NPL should receive additional feedback in early 2023. One of the additional questions was why NPL did not stagger projects so that the Capital Spending Plan request was not for 104 million dollars. Unfortunately, due to the delay in projects, NPL no longer has a choice but to ask for all of them now. The projects included in the request were as follows: continue the Donelson project, new buildings for Richland Park, Hadley Park, Edgehill, and Thompson Lane, and renovations of Green Hills and Hermitage. Green Hills and Hermitage are both 22 years old.

c. The second DEI meeting with the Core Administrative Team at NPL, Andrea Blackman, and Razel Jones took place on September 19th. The meeting included how can they guide NPL in putting together a plan for DEI at NPL. Difficult conversations

were had, but hopefully it will allow for forward movement in the process. There will be a racial equity tool in the upcoming budget process. NPL will need to answer nine questions about equity. Sneh Patel from the Finance department will help guide senior staff as a group. Instead of Ms. Luke choosing how to prioritize the budget requests of the various departments, she feels it should be collaborative and senior staff should decide as a group.

d. September 19, the North Nashville Chamber of Commerce asked to have their meeting at the Bordeaux Branch. Mayor Cooper, Deputy Mayor Brenda Haywood, and Judge Bell were in attendance. It was standing room only.

e. Thank you to the production team for setting up each of the different events today.

f. Mr. Simmons asked about the relocation of NECAT. Ms. Luke explained Lee Boulie and Kent Oliver knew that the lease would end in January 2025. A feasibility study was conducted on the current Donelson Branch to see if it could be used for the future NECAT site. The site is feasible. Mr. Rand stated that he would like the Library Board to visit the current studio. GSA has 2 million in their budget to continue the relocation and 1 million in the Comcast franchise agreement. NECAT staff created specifications for the new spaces. Ms. Boulie and the NECAT staff toured various studios to explore possibilities for continued success. The NECAT Board will oversee procurement of grants. They will also be involved with the Comcast Agreement. This includes the community focus groups taking place November 15th 17th. These focus groups are designed to ask the community about the future of NECAT.

XIII. Foundation Report, Shawn Bakker

a. As a reminder, the Foundation conducts Library 101 tours monthly. The next tours are October 19 and November 17. These happen from 9:15 a.m. to 10:30 a.m. The tour highlights different areas, particularly areas the Foundation supports. These tours are a good way to understand what the library does and to see if those on the tour have any interest in becoming involved with the library.

b. The Gala is set for November 11th 12th. Currently, the focus is on ticket sales. Both the Patron Party and the Gala will be held at NPL. Keith Simmons and his wife Kay will be honored at the Gala with the Margaret Ann Robinson Award. The Public Lecture will be held at MLK High School.

c. NPLF is revamping the funding process and the way the Foundation provides funding to the library. It will be based on a collaborative process to identity the priorities of the library.

d. The information that Ms. Luke put together for the Capital Spending Plan meeting was very helpful for the Advocacy Task Force. Council Members will be involved with the branches in their districts. Visits should take place in October.

e. Foundation has two positions open: Marketing and Institutional Giving.

XIV. Staff Report

a. Marketing Update, Andrea Fanta

i. Marketing would like to move towards quarterly updates to streamline the way the story of NPL is told versus a large brochure.

ii. Last fiscal year, the library invested in Outreach Specialists who are pseudo marketers. They will be out in the community with information that will be translated into various languages to bring more people into the library. This focus will be a hyper local strategy. MarComm currently uses the “big three” social media networks: Facebook, Twitter, and Instagram. Metro ITS has advised refraining from TikTok due to national security risks.

iii. Ms. Ezell asked if there is something NPL can do to get more library cards in the hands of more people outside the catchment area. Andrea responded that because NPL is not private sector or self governed it is harder for the library to change the rules around library lending.

iv. Ms. Searcy asked about the MarComm team itself and their areas of involvement. Ms. Fanta then described her team of five in detail and their responsibilities.

XV. New Business

a. Library Board Recognizing the Mayor and Metro Council, Kate Ezell

i. NPL did well in the budget process. Ms. Ezell asked what the board should do to show thanks for the support for the library.

ii. An annual resolution did not seem to be the best idea. Ms. Varney suggested inviting Mayor Cooper to the Gala. She also suggested taking a book with a book plate to the mayor each year. Many agreed that this was a good idea.

XVI. Adjournment

a. The meeting was adjourned at 1:19 p.m.

Next Scheduled Board of Trustees Meeting

12:00 noon October 20, 2022

NECAT Studio Nashville State Community College 120 White Bridge Road Nashville TN, 37209

Respectfully submitted by Megan Phouthavong Evans

VISITS TREND

Statistical Summary October 20, 2022 Nashville Public Library

Circulation Data

eMedia Circulation*

September 2022 eAudiobooks eVideos

eMagazines Total 93,376 5,384 102,407 1,456 7,109 209,732 *eMedia accounts for 42% of total September 2022 circulation.

Statistical Summary

October 20, 2022

CIRCULATION TREND

FY2223 FY2122 FY2021 FY1920

675,000

575,000

475,000

375,000

275,000

Nashville Public Library 175,000

JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN

Statistical Summary October 20, 2022

Sep-22 Sep-22 Sep-21 % Change Sep-22 Sep-21 % Change Circulation

of Total Circulation 2022-2021 Year-to-Date Year-to-Date 2022-2021

Bellevue 33,488 6.75% 29,832 12.26% 105,113 97,703 7.58%

Bordeaux 6,456 1.30% 5,637 14.53% 18,885 16,045 17.70%

Donelson 7,947 1.60% 4,351 82.65% 23,661 11,924 98.43%

East 6,252 1.26% 4,667 33.96% 18,626 12,364 50.65%

Edgehill 3,059 0.62% 2,563 19.35% 8,983 5,369 67.31%

Edmondson Pike 30,104 6.07% 27,987 7.56% 91,838 90,726 1.23%

Goodlettsville 13,802 2.78% 12,762 8.15% 42,229 39,940 5.73%

Green Hills 40,422 8.15% 38,734 4.36% 128,934 125,237 2.95%

Hadley Park 2,166 0.44% 1,787 21.21% 5,522 3,011 83.39%

Equal Access 276 0.06% 211 30.81% 843 736 14.54%

Hermitage 26,741 5.39% 26,102 2.45% 81,072 79,948 1.41%

Inglewood 10,298 2.08% 8,572 20.14% 29,688 23,656 25.50%

Looby 2,657 0.54% 1,889 40.66% 7,334 3,813 92.34%

Madison 11,720 2.36% 9,801 19.58% 36,148 30,377 19.00%

Main 44,897 9.05% 43,231 3.85% 139,867 138,211 1.20%

North 2,183 0.44% 2,272 -3.92% 6,839 5,957 14.81%

Old Hickory 4,697 0.95% 3,514 33.67% 14,119 8,862 59.32%

Pruitt 1,707 0.34% 1,245 37.11% 4,698 3,705 26.80%

Richland Park 13,273 2.67% 9,436 40.66% 38,602 20,681 86.65%

Southeast 15,829 3.19% 13,977 13.25% 48,553 42,071 15.41%

Thompson Lane 7,368 1.48% 5,934 24.17% 21,199 15,501 36.76%

Watkins Park 1,187 0.24% 590 101.19% 2,429 1,680 44.58%

eMedia 209,732 42.26% 147,303 42.38% 653,261 446,379 46.35%

Talking Library 3 0.00%

8 3 166.67%

NPL Total 496,264 402,400 23.33% 1,528,451 1,223,899 24.88%

Financial October 20, 2022

Nashville Public Library

*Payroll not reported in time for Board packet distribution.

Personnel Summary October 20, 2022

Nashville Public Library

New Hires & Resignations

New Hires

Name Classification Hire Date Location

Robert Reid Circulation Assistant 9/5/2022 Edmondson Pike Maria Prosser Circulation Assistant 9/5/2022 Green Hills

Melanie Hutcherson Circulation Assistant 9/19/2022 Inglewood

Rebecca Hargis Library Page 9/19/2022 Children's Srvs

Promotions

Name Classification Promo Date Location

Laura Scott Library Associate 9/5/2022 Nash Room Miriam Wolfensohn Program Specialist 9/5/2022 Richland Pk Suzanne Robinson Library Manager 2 9/5/2022 Inglewood McKenna Schwindt Program Specialist 9/19/2022 Edmondson Pike

2022 Resignations

Name Classification Resignation Date Location

Coakley, Aretha Library Associate 1 9/2/2022 Goodlettsville Holt, Eric Security Guard 9/7/2022 Security Allen, Amaya Program Spec 2 9/21/2022 Teen Srvs

Hull, Brian Program Mgr 2 9/30/2022

Wishing Chair (retire)

Tanner, Mary Library Performing Artist 9/30/2022 Wishing Chair (retire) Barrett, Miriam Librarian 1 9/30/2022 Reference (retire)

Personnel Summary October 20,

NPLVacanciesasof9/30/22

Division/Branch Title Grade

1 MARCOMM ADMINSVCSOFFICER2 OR01 VACANT(KHEADJEFFERIES)

2 OP&MAIN BLDGMAINTMECH TG13 VACANT-NEW

3 EAST CIRCULATIONASST ST05 VACANT(DEW,HALEY)

4 EDPIKE CIRCULATIONASST ST05 VACANT(MILLER,K)

5 EDPIKE CIRCULATIONASST ST05 VACANT(MILLER,K)

6 EDGH CIRCULATIONASST ST05 VACANT(ALLEN,A)

7 GRNHILLS CIRCULATIONASST ST05 VACANT(PEGRAM,A)

8 HERM CIRCULATIONASST ST05 VACANT-NEW

9 SE CIRCULATIONASST ST05 VACANT(STATON,S)

10 OP&MAIN-BR CUSTODIAN-Branch TG07 VACANT-NEW

&MAIN-BR CUSTODIAN-Branch TG07 VACANT-NEW1/2YEAR

&MAIN-BR CUSTODIAN-Branch TG07 VACANT(ALBADER,R)

&MAIN-BR CUSTODIAN-Branch TG07 VACANT(MULLINS,L)

CNTR CUSTODIAN-

SVCS FINANCEADMINISTRATOR

SVCS FINANCEOFFICER

SVCS HUMANRESOURCEANALYST

INFOSYSTEMSMEDIA

VACANT-

VACANT(MCELRATH-PROSSER,A)

VACANT-NEW

VACANT-NEW

FPS FTE DateVacant Notes

F 1.00 8/26/20

F 1.00 7/1/22

F 1.00 8/19/22

F 1.00 7/11/22

F 1.00 6/14/21

F 1.00 5/30/22

F 1.00 5/16/22

F 1.00 7/1/21

F 1.00 5/16/22

1.00 7/1/22

1.00 1/1/22

1.00 5/15/22

1.00 2/15/22

1.00 7/1/22

1.00 8/15/22 Positionposted

1.00 7/1/22

1.00 7/1/22

OR02 VACANT-NEW P 0.49 7/1/22

NECAT ISMEDIAANALYST3 OR06 VACANT-NEW

F 1.00 7/1/22

NECAT ISMEDIATECH2 OR03 VACANT-NEW F 1.00 7/1/22

NECAT ISMEDIATECH2 OR03 VACANT-NEW F 1.00 7/1/22

EDPIKE LIBRARIAN1

ST09 VACANT(DELANEY,R) F 1.00 6/1/22

REF LIBRARIAN1 ST09 VACANT(BARRETT,M) F 1.00 9/30/22

SPECCOLL LIBRARIAN1 ST09 VACANT-NEW F 1.00 7/1/21

GRNHILLS LIBRARIAN2 ST10 VACANT(KAMMERMAN,A)

REF LIBRARYASSOC ST06 VACANT(RUHL,S)

SPECCOLL LIBRARYASSOC ST08 VACANT(BODLE)

28 BELLEVUE LIBRARYPAGE ST02 VACANT(MOSIMAN,E)

F 1.00 6/30/22

F 1.00 8/22/22

F 1.00 5/14/21

P 0.49 5/2/22

29 EDPIKE LIBRARYPAGE ST02 VACANT(SMITH,H) P 0.49 5/2/22

30 GOOD LIBRARYPAGE ST02 VACANT(LOPEZ,Y)

P 0.49 7/2/22

31 EDPIKE LIBRARYPAGE ST02 VACANT(SCHWINDT,M) P 0.49 9/19/22

32 WISHCHAIR LIBRARYPERFORMINGARTIST ST07 VACANT(TANNER,M)

33 OP&MAIN-BR MAINTENANCE&REPAIRWORKERSR TG09 VACANT-NEW

34 TALKING OFFICESUPPORTREP ST05 VACANT(ADKINS,M)

35 ADMINSVCS OFFICESUPPORTSPEC2 ST08 VACANT(GRAVERT-SPITZER,S)

COMMENGAGE OFFICESUPPORTSPEC2 ST08 VACANT(COLLINGWOOD,K)

37 TECHSVCS OFFICESUPPORTSPEC2 ST08 VACANT(STARKS,V)

WISHCHAIR PROGRAMMGR2 OR05 VACANT(HULL,B)

39 BELLEVUE PROGRAMSPEC2 OR01 VACANT(MYERS,D)

PROGRAMSPEC

DIGITALINCLU PROGRAMSPEC

DIGITALINCLU PROGRAMSPEC

PROGRAM

PROGRAM

ST06 VACANT(WAGNER,L)

OR01 VACANT-NEW

OR01 VACANT-NEW

ST08 VACANT(KEENEY,S)

ST06

F 1.00 9/30/22

F 1.00 7/1/22

P 0.49 6/8/22

F 1.00 11/12/21 Interviewing

F 1.00 8/12/22 Interviewing

F 1.00 1/10/22 Interviewing

F 1.00 9/30/22

1.00 4/4/22

1.00 8/8/22

1.00 7/1/22

1.00 7/1/22

1.00 7/1/22

1.00 9/2/22

1.00 7/1/22

1.00 2/25/22

1.00 6/13/22

1.00 6/13/22

ADMINISTRATIVE SERVICES REPORT

Administrative Services Report for the Board October 2022 Meeting

Safety & Security: September 2022

NPL had three after hours special events at Main Library which required security coverage in the month of September.

The number of serious incidents and arrests remained the same as the month of August.

Two incidents in which small children pulled a fire alarm pull station occurred. This issue has since been corrected with relocating a pull station and child proof cover installed to help prevent accidental alarms going forward.

A bomb threat was received via email and the investigation by Metro Police and FBI lead to one person being arrested. The suspect is believed to be responsible for similar bomb threats made to other libraries in other states during the same time period.

Total number of incident reports for the month of September and the amount for each category:

Total 40, down from the 44 reports in August.

Ambulance 5 Illness / Accident 3

Alarm 2 Suspicious Activity 3

Arrest 1 Property Damage / Vandalism 1 Medical 2 Theft (including 1 vehicle) 4

Mental Issues 1 Vehicle Towed 0

Suspensions 18 Safety Related 0

Number of suspensions by conduct violation numbers:

#1 #9

#10 1

1 #11 1

#4 1 #12

3

7

1

2

1

#6 2 #14 #22

#7 #15 5 #23 2

#8 6 #16 2

Suspensions for September:

# of days suspended # of patrons

1 day 3 5 days 10 days 30 days 9 60 days 90 days 2 120 days 365 days 9

Delivery: September 2022

Main:

• We received 499 incoming UPS packages and sent 43 packages UPS GROUND.

• There were 131 overnight packages received from FedEx, DHL, etc.

• We received 87 inserts of mail from the United States Post Office, and we sent 53 inserts of mail to Metro Mail for postage.

• There were 46 special deliveries from Ricoh, Supply Room, Firefly, Amazon, etc.

Branches:

• We moved: 5,260 hold bins (168,320 items)

4,051 non hold bins (129,632 items)

1,258 Circulation/Main bins (40,256 items).

Total of 10,569 bins moved.

Total item count of 338,208.

An average of 503 bins and 16,105 items moved per day.

12 skids were sent to Pratt Industries for book recycling.

12 skids were sent to BWB.

Daily Complete Percentage:

Holds 21 of 21 days for 100% in September.

Facilities Maintenance: September 2022

Tamis work order report shows 439 work requests, 388 completed, 37 still active with an 92% completion rate for the month of September.

September Grounds/Custodial/Maintenance 2022 projects: Maintenance with 4 employees completed 321 work orders as of September 30, 2022.

Maintenance

1. Repaired major sewer line break at the North Branch Library. The branch was closed for approximately two weeks.

2. Installed new automated door controller at Looby Branch Library

3. Wire for new additional staff desks at Green Hills Branch Library

Grounds Maintenance

1. Clean carpet at Madison

2. Removed tree from North

3. Deep cleaned tile at Madison, Hermitage, Greenhills, Edmondson Pike, Bordeaux, and Goodlettsville

4. Repaired irrigation system from lighting strike at Goodlettsville

5. Bushes trim at Greenhills and Goodlettsville

6. Clean windows at Donelson, Thompson Lane, Edmondson Pike, Edgehill, Bordeaux, East, Madison, Greenhills and Goodlettsville

7. Pressure wash Goodlettsville sidewalks and parking lot

8. Parking lots sealcoat and paint Hadley Park, North and East

BRANCH SERVICES REPORT FOR SEPTEMBER 2022

NOTARY SERVICE: Notary service is now available at several branch locations and the Main Library. Bordeaux Librarian Erin Piper is organizing notary information for the system and has checked that staff members’ commission information is correct, is creating a notary cheat sheet, and made a step by step guide for staff who are interested in becoming an NPL Notary Public. In August, Bordeaux had their highest month yet for notary services, with 17 appointments and 19 notarized documents. Hermitage Librarian Debbie Bischoff notarized 13 documents in August, more than double the number she notarized in July. Madison also began offering notary services in August, with four appointments.

OUTREACH KITS: All branches now have kits for use when making outreach visits and representing NPL at community events. The kits include a folding table, standing sign, rolling case, iPad, hotspot, table cover, and NPL bookmarks and brochures.

TOMATO ART FEST: Branch staff represented NPL at the Tomato Art Festival in East Nashville on August 13. East Branch Manager Sara Morse worked at the Kids Fest tent, handing out library information, presenting a Tomato Story Time, helping kids make tomato bookmarks, and stamping many hands with tomatoes. Inglewood Library Associate Andrew Thompson also presented a story program on the kids’ stage. Staff set up an outreach booth on the East Branch lawn during the festival to promote the Seed Exchange. They checked out 54 seed packets and referred several people to the branch to get library cards.

NIGHT OUT AGAINST CRIME: Several branches participated in Night Out Against Crime events throughout Davidson County, including Madison, Old Hickory, Pruitt, and Southeast. Bordeaux and North staff participated in the North Nashville block party.

BLOOD DRIVE AT THOMPSON LANE: The Thompson Lane Branch Library hosted an American Red Cross Blood Drive at the Coleman Community Center on August 25. Staff recruited 30 donors prior to the drive, 27 of whom were able to give blood. The Red Cross estimates their efforts saved 81 lives!

DONELSON STAFF PICKS: Donelson staff designed new bookmarks for their Staff Picks Display. The bookmarks feature pictures of staff so their patrons can start to recognize the staff, get to know them, and have a little fun.

PLANNING FOR NEW DONELSON: Amber Lelli, the interior art designer for New Donelson, was a special guest for Family story time and Music and Movement at Donelson this month to assist with her public engagement. She and Rebecca Powers planned a fun craft for the kids and Amber chatted with the grown ups about what they love about the Donelson community. Cloud comment cards were available throughout the week for patrons to complete as a passive engagement after the events.

EDGEHILL COMMUNITY CAREER FAIR: The Edgehill Branch Library collaborated with MNPD to host the Edgehill Community Career Fair. The Tennessee Mobile Jobs Center attended the event and helped candidates with applications as well as resume writing. Recruitment staff from Publix, Vanderbilt University, Walgreen’s, and J.W. Marriott were onsite to interview

candidates. Staff from Meharry Medical College administered COVID 19 vaccinations and boosters.

HERMITAGE WILDLIFE HABITAT: Emily Talbot applied with the National Wildlife Federation to have the grounds of Hermitage Branch Library certified as an NWF Wildlife Habitat. Hermitage already had the elements needed to qualify, including a food source (plants) and cover (trees). They received a metal lawn sign and a promo packet to inform the public about the certification and to encourage others to commit to providing the essential elements of a wildlife habitat.

MOBILE SHOWERS: The Pruitt Branch began offering free showers in partnership with ShowerUp. The mobile unit has three shower rooms, hot and cold water, and free toiletries.

COLLECTIONS & TECHNOLOGY BOARD REPORT SEPTEMBER 2022

Technology

The team continues to ensure ongoing computer maintenance, replacements, and updates to keep NPL tech infrastructure operating smoothly.

Bellevue digital signage repairs are complete. Re writing staff printer access using the new SharePoint automation process. Created a MarComm SharePoint site for staff. Installed new security cameras at Green Hills, Bordeaux, Main, and Pruitt. Completed installation and staff training on Free Printing and Wireless Printing for NPL customers.

Production Services

Provided A/V for thirty seven live events at Main and Branches, which involved eighteen equipment deliveries and setup. Filmed four hybrid meetings, four live streams, six new videos for staff and conference center events. Edited eight videos and captioned fifty minutes of footage. Finishing up in person Courtyard Concerts. Finalizing tech schedule and equipment needs for Southern Festival of Books October 14th 16th

Recorded and edited six new podcast episodes Family Folktales, Truth B Told, Just Listen, Back in the Day.

NECAT

Collaborating with web team on usability study of NECAT website.

Tech team and NECAT staff met with NPL board member Charvis Rand, to discuss future technology infrastructure for NECAT

Hosted screening and taping of “Co Ed,” a We Foster Film event funded by NECAT Board grant. Fifty people attended. Provided training sessions for the community on production and green screen technologies for 25 people.

Aired 11,967 minutes of NPL programming via collaboration with Production Services. NPL MarComm provided four graphics to run as NPL Public Service Announcements on the NECAT channels to inform the public about NPL events/programs/library cards.

Front foyer rearranged to highlight NPL graphics, and create a more organized, welcoming entry.

Cameron McCasland served as a judge on the 48 Hour Film Project, which produced more content to air on NECAT, and highlighted the NECAT organization to community.

NECAT staff completed one year plan for 2023 and identified key data points to track.

Materials Management

Noel Rutherford presented on our upcoming Library of Things collection at the Managers Meeting. Noel and Gregg Drye worked on the annual periodical renewal with WTCox.

Beth Deep posted the following blogpost: Books to Movies/TV, Fall 2022 (https://library.nashville.org/blog/2022/09/books movies and tv fall 2022), created an AmericanaFest list for MarCom for homepage and social media use, and posted the following spotlights: Agatha Christie and Banned Books Week.

Ben English and Beth selected and ordered a new adult Goodlettsville Branch Spanish collection.

Ben posted two collection spotlights: Japanese Crime & Mystery & Hispanic Heritage Month: New Nonfiction.

Melissa Meyers reviewed our Amazon purchasing workflow and created a method to streamline financial reporting and reduce paper waste.

Collection Development Librarians responded to a total of 723 material requests in PIKA and LibAnswers from staff and library customers.

Amanda Dembiec wrote and posted two blog posts: Books about Books: Fiction Edition; Queen Elizabeth and Family.

Valerie Sain held her 2nd Wednesday book club. They read: Fuzz: When Nature Breaks the Law by Mary Roach.

Susan Poulter produced 3 blogs: The Princess on the Glass Hill, The Brave Little Tailor, and The Cat's Elopement.

Materials Management Statistical Report Sept, 2022

Sept New Circulation

User category # of Unique Users Items checked out Digital 36,601 209,732 Physical 22,420 145,288*

Totals = 59,021 355,020

Sept New Acquisitions

Format Copies added Digital 2,327 Physical 7,809

Totals = 10,136

*Physical checkout statistics do not include renewals as this report is used by Material Services to determine the demand for content, not how long customers want to borrow the content.

Fund Source: FY23 Funds ** Free Balance

Total Amount Spent % Spent Amount Spent in Sept of 2022

Metro 4% Funds $4,640,515.45 $3,986,052.56 $480,376.70 12.55% $120,005.44

Foundation $629,785.75 $625,086.77 $4,110.33 0.75% $1,148.02 Subscriptions $197,800.00 $189,625.21 $8,174.79 4.13% Grants $737,500.00 $281,468.66 $432,258.93 61.83% $146,667.18

Totals $6,205,601.20 $5,082,233.20 $924,920.75 16.94% $267,820.64

**includes an estimate of roll forward funds from FY22

Shared Systems

Jenny Ellis adapted Beanstack, our Summer Reading platform, to work for the Limitless Libraries annual “Fees Fall Off” program.

Jenny Lane held a second circulation committee meeting. Committee reviewed the Circulation Registration procedure and continued the discussion after the meeting on Webex teams. Procedure has been submitted to the PRC for review.

Shared Systems and Cataloging met with Limitless Libraries to collaborate on upcoming bookmobile collection processing and circulation rules, to ensure smooth operations.

Some highlights of ongoing tweaks and fixes to keep NPL systems working smoothy: Jenny Ellis collaborated with Branch Staff and Jena Schmid to improve and update the meeting room information online, the reservation process, and the patron email notification. Jenny Ellis updated the children’s books, movies, and music webpage with input from the children’s librarians. Bryan Jones set up Aspen to allow patrons to place holds on the Metro Arts Lending Collection themselves instead of needing to phone the branches. Jenny Lane updated the MARC and item records to reflect the new process. Aspen catalog upgraded to 22.09. Deduped patron tables, user credential tweaks for OPAC, data clean up by eliminating ten year old fees and items.

Sustainability Committee

Plans for upcoming year include hosting Tree Day at Hermitage and Edmonson Pike (March 2023) in collaboration with Tennessee Environmental Council. Emily Krieble is organizing another litter cleanup, after the success at the Bordeaux Branch. Selva Ibrahim continues to inspire staff with her proactive recycling program for staff at Edmonson Pike, and Selva represented the committee at an Urban Green Lab event at the Adventure Science Center. Kate Wingate is working to arrange training for NPL Sustainability Committee on Environmental Justice and Sustainable Holidays, with Urban Green Lab. Kate is also working with General Services for the Sustainability Committee to plan a day to install a rainwater garden at Richland Park, to improve stormwater runoff at that location. Susan Drye has approved this project.

EDUCATION & LITERACY SEPTEMBER 2022

Submitted By: Linda Harrison/Assistant Director for Education & Literacy

Digital Inclusion

• DI completed the 2nd series of Workforce Development classes at NCOA this month. Upon completion of the course each student received a certificate and will receive a new laptop. The learners were very proud of their accomplishment, and it was exciting to see

them increase their confidence level and be better prepared to use their digital skills to find gainful employment.

• Marian Christmon presented the Digital Navigator Program Model to Adult Programming staff and hopes to go forward with bringing that service to NPL to help Nashville citizens who are being left behind in this digital age.

• Marian Christmon will also be serving as panelist for Vanderbilt Symposium on Digital Inclusion for Older Adults in October.

• DI team completed Telehealth Training for members of 50Forward Bordeaux at the Bordeaux Library. Seven participants completed the program and received laptops.

• DI staff provided library and online health information to the residents of Dandridge Towers during their recent Health Fair. Spoke with many individuals about upcoming Digital Inclusion class opportunities. Also, issued library cards.

Wishing Chair Productions

• Team attended NECAT training with the Education and Literacy group it was very informative and a lot of fun!

• This month we had continued success with adding a 9:30 Storytime on Tuesdays giving us a total of three Storytimes at 9:30, 10:30 and 11:30.

• We brough back THE FROG PRINCE a marionette show that has been popular since it first premiered some 20 years ago.

• Work is underway for THE LEGEND OF SLEEPY HOLLOW in October.

Adult Literacy @ NPL

• Adult Literacy continues reaching out to our partners to learn more about their services and needs. This month, we met with Disability Pathfinder and PENCIL.

• The mobile laptop lab served 36 learners. Total of 82 new NPL cards were issued to learners.

• Led an outreach visit to Nashville International Center for Empowerment. Provided a customized presentation about Library services workshop to the 19 adult learners and 3 staff. On site 22 Library card applications were collected!

• Nashville Helps soft launch continues to go well. There was total of 5 requests.

• AL staff continued contribution to the translation of NPL website into Arabic and began translating it into Kurdish

• Working with staff in Volunteer Services and branches to train a new volunteer for English Conversation Clubs at SE. Additional volunteers will allow the branch to serve more individuals through this popular program.

Bringing Books to Life!

• Served 1,298 through 37 programs in September.

• 73 teachers from across the US attended BBTL’s virtual workshop with local author and educator Jessica Young. One participant commented, “I really liked when Jessica read a few her books as well as told us the story behind the books and walked us through the creation process, including her dealings with illustrators to make the book’s format manageable. Continue to do more trainings with authors!” Another mentioned, “Loved the author and the training I liked all of the suggestions that Jessica had about engaging children in read alouds the most.” We will host two in person, hands on workshops with Jessica Young in December. These workshops are made possible through an Arts Education Community Learning grant from the Tennessee Arts Commission and were coordinated by Curriculum Coordinator Susan Frizsell.

• BBTL presented to two Belmont University College of Education classes in September. Dr. Rachael Flynn, the professor for the class, commented that Program Coordinator Marie Preptit did a FANTASTIC job! The presentations were featured on the College of Education’s Instagram account: https://www.instagram.com/p/Ciu6D33M7vu/?igshid=YmMyMTA2M2Y%3D

• Klem Marí and Caroline, BBTL’s Family Literacy team, piloted a new workshop, “Getting to Know Your Library” for Hickman Elementary. The sessions, at Hermitage and Pruitt Libraries, had 74 in attendance. Participants got to learn about NPL services and find their way around branches via a scavenger hunt. They were then treated to pizza and each child received a book to take home.

Limitless Libraries

• COLLECTION DEVELOPMENT

o Sarah and Emily worked with Dr. Alyssa Littrell from MNPS Library Services to plan and present PurchaseCON, a full day of collection development professional education for MNPS librarians. The day was a huge success, and all the feedback received from the attendees was extremely positive. Limitless Libraries also provided bagels and coffee for the event.

o The first half of the AAPI books were selected for purchase with the Greater Chinese Association of Nashville's donation and with the assistance of Lindsey Kimery, Coordinator of Library Services, the info was shared with the school librarians.

• COMMITTEE/GROUP PARTICIPATION

o Emily Farmer attended the Tennessee Association of School Librarians (TASL) conference in Murfreesboro, TN which keeps us abreast of the needs and concerns of school librarians.

• OUTREACH

o Syreeta Butler received, processed, and mailed the first set of NAZA Partner Educator Cards to Metro Park Services 4 community centers: Coleman, Hartman, Old Hickory, and Smith Springs, authorized by Leslie Martinez Garcia, the NAZA Site Program Director. These cards are extended to all NAZA partners.

• STAFF UPDATES

o Malia Wing was hired by NPLF as the Outreach Specialist for Limitless Libraries and began on Monday, September 26, 2022. Her first outreach event will be at Goodlettsville Middle School in celebration of HHM on Thursday, October 6, 2022, 5 7PM.

• ADDITIONAL UPDATES

o There were 11731 materials circulated through Limitless Libraries in September. The number doubled from the 5540 materials circulated in August.

o The planning for Middle School Battle of the Books has begun. The books were ordered through Ingram and were sent to LL for processing and shipping. We are in the process of processing, labeling, boxing, and shipping 3,580 books to schools participating in the High and Middle School Battle of the Books.

Puppet Truck

• P.T. conducted 44 programs (in person) at daycares/schools/retirement/organization 3509 participants

• Received word from 12 Point Design Works that the paint on the rear door came off when removing the old wrap design. They can’t proceed with the application of the new wrap until the door is repainted. After they explored several options, the truck will be taken to Louie's Place Food Truck Builder, Upgrades and Repairs on Monday October 10th. The PT1 has been in their possession for 45 days. We’ve managed to continue Puppet Truck operations with the use of just one vehicle.

• The team presented the Spanish version of Tomas and the Library Lady for the Hispanic Hermitage Celebration at the Nashville Zoo.

Nashville Zoo is excited to partner with Conexion Americas to host Hispanic Heritage Festival at the Zoo for a celebration of culture and community. The festival will include dance performances, a puppet show, and a variety of musicians. The Zoo will also offer animal shows and tours of the Croft Historic Home in Spanish at various times throughout the day. Check back later this summer for more information.

• The Puppet Truck was invited to take part in the Heartland Fall Festival event on Saturday, September 24th. The team had to cancel the performance due to inclement weather concerns and vowed to reschedule the presentation at their next event.

• Puppet Truck Supervisor Bret Wilson attended the TV Production course hosted by NECAT Staff members on the campus of Nashville State Technical Institute.

o NECAT staff instructed/assisted the class with all technical elements in studio production with the goal of creating our own episodes for broadcast.

• Rehearsal session continue at Friends Life Community for the Fantastic Jimmy Miller presentation. This presentation is part of the Advocacy for the Arts event that will be held

in the Johnson Theater at TPAC. Thursday, November 10th @ 6:30p.m. Rehearsals are now held at Woodmont Baptist Church.

• The newest Puppet Truck team members (substitute puppeteers) have completed there in house training and now performing for the general public.

Studio NPL

• Studio NPL launched our branch programs in September, bringing new programs to Edgehill, Green Hills, Southeast, Bordeaux, and Bellevue in addition to our MAIN workshops. Megan, our outreach coordinator, expanded our reach by providing weekly outreach events at schools and community centers, and Mariano, our lead mentor, hosted a field trip to our MAIN branch for a local high school. All in all, we served over 500 attendees over 30 + programs.

• We also re-started our Podcasting Workshop in September and have met with some outside partners to find ways to get the teen recordings out into the community.

• One of the biggest events of the month was our partnership with Southern Word, National Museum of African American Music, and APPLE music to do a 5 week intensive with students aged 18 24. The cohort met in the Studio over the weekends and produced 15 songs, which were shared at a celebration at the Apple Store and NMAAM. Some of the participants will continue with Studio on special projects through the next few months.

• A couple of fun quotes from teens this week:

o "This is so fun. Seriously, thank you. This was awesome" (A student after a live music workshop).

o "Oh yeah, I just call this my second home now. This is where I would live if I could" (One of our regulars reflecting on their week with us).

Be Well

• 30 classes offered across branches

• Reached out to get the consultation of Sasha Fleary, head of the Child Health Equity Lab of CUNY

• Attended NNLM's Partners in Public Health: Health People 2030 Webinar

• "Providing Multilingual and Multicultural Health Information" Webinar

• Launched Cooking Matters class at Edgehill

• Added Tai Chi River as Be Well partner for branches (Green Hills, Pruitt, Edmonson)

• Entire month of September has been dedicated to Mayor’s youth taskforce as we are in the stage of researching and writing the goals and making recommendations from the committee.

• We had a staff meeting this week to discuss the feedback that the staff has provided on things that may need improvement. This is part of our continuous improvement practice that we do both with partners and staff to ensure people have voice and that their suggestions are constructively addressed. We came up with a list of action items that we will implement to address gaps that the team saw in different areas.

• Sent out an invitation for Lights On event to our leadership council and other city leaders.

MAIN SEPTEMBER 2022 REPORT

• On October 14-17 Main will host Humanities Tennessee’s Southern Festival of Books with author talks taking place in several spaces in the library throughout the weekend. CSPAN will once again air sessions that are taking place in the Conference Center.

• The new art gallery exhibit, “Women of Nashville: An Exploration of Lived Experiences of Homelessness” has been installed in the art gallery.

• The Teens area will be temporarily closed during fall break to receive a refresh of paint. New furniture is also being ordered to replace some of the Teen table workspace.

• The Children’s Department has put together a new “Parenting the Exceptional Child” resource center for parents of neurodiverse children and/or with special needs. This was produced in partnership with organizations in the Metro area that serve this community.

• Elliott Robinson from Special Collections recently spoke on a panel at The Gordon Jewish Community Center on the allyship between Nashville’s Jewish community and African Americans during the Civil Rights Era/Movement.

MARKETING AND COMMUNICATIONS SEPTEMBER 2022 REPORT

We’re feeling spooky as we ramp up to launch “All Things Eerie,” a new library podcast featuring Paul Smethers from the Main Library’s Popular Materials team.

With his baritone voice and his love for poems and short stories, this podcast is sure to be spine thrill gling (see what we did there?), all year ‘round.

We’ve claimed the TREAT in this season’s trick or treat option as we welcome a new team member to our fold on 10/31.

Katy Gillen joins us from the Richland Park Branch Library and will be our new social media specialist.

Since Metro’s 2020 hiring freeze, Lake Summar has worked w/ NPL, leading socials on a contract basis.

We’ve loved working with Lake and hope to continue collaborating with her.

NPL leveraged September’s Banned Books Week to re promote our “I Read Banned Books” library card.

We earned a socials reach of 3,230 (IG) + media coverage from News 4 and NewsChannel 5 during Banned Books Week 2022.

The library also wrapped its Nashville Voices campaign, a community voices initiative in honor of Votes for Women Nearly 100 people answered our call to share their stories about amazing, everyday women of all experiences who matter to them.

We earned 1,526 VFW web views + 50 click throughs from socials + media coverage (NewsChannel 5 + News 5+ Open Line) for this campaign.

We’ll honor these Nashvillians, as well as Dr. Keisha Blain, as Dr. Blain discusses her newest work 10/25 at the Main Library. Dr. Blain’s visit is the latest in the Votes for Women Series, presented by the Sandra Schatten Foundation.

New Business October 20, 2022

Public Library

Nashville Public Library Board

October 20, 2022

Resolution Title: Approval of the exterior art for the Donelson Branch building project

History/Background/Discussion: Nashville Public Library worked with Metro Arts to select the artists for the exterior sculptures at the new Donelson Branch. The artist team of Wowhaus, a collaboration between artists Ene Osteraas Constable and Scott Constable, embraces a systems based, community engaged approach, finding inspiration in the cultural, historical, and ecological factors that shape a sense of place. This team has been together for twenty five years, seventeen working in the public realm.

This artwork is funded through Metro Nashville’s Percent for Public Art Fund, established in 2000 under Mayor Bill Purcell. This fund allocated one percent of funding for designated projects in the Metro Capital Improvement Budget toward the commission of artworks in the Metro Public Art Collection.

Important dates during this process include:

Oct 18 Nov 17, 2021

Call to Artists RFQ open

Dec 2021 Feb 2022 Competitive Selection Process to select the artist. Library staff Lindsey Patrick Wright and Ryan Darrow were one of 7 voting members of the selection panel. They reviewed and scored artists who applied to this national call to artists.

March 2022

Finalist approved by the Arts Commission. Award made to Wowhaus, a trans disciplinary art and design team composed of Ene Osteraas Constable and Scott Constable.

April 2022 Contract negotiation between Metro Arts and artist with assistance of Metro Legal.

April 28, 2022 Design Team/Stakeholder meeting at site for artist team to meet and discuss project and expectations with architects, Library and General Services, CM Syracuse, and others.

Community meeting at current Donelson Library for Friends of Library, Selection Panel, Library Staff, and Donelson Gateway.

April 29, 2022 Community meeting at Wine Down Nashville, next to site of new library

April 30, 2022

Driving tour with CM Jeff Syracuse

May August 2022 Design Development

September 2022

Meetings with Design Team and meeting with Library, General Services, and CM Syracuse to present design proposal.

October 2022 Design presentations to Metro Arts’ Public Art Committee and Arts Commission

Design presentations to Library’s Art Committee and Library Board

Recommendation: The Library Board approves the exterior art for the new Donelson Branch.

Drafter: Terri Luke, Interim Library Director

Person Responsible of Implementation: Susan Drye, Assistant Director for Administrative Services and Terri Luke, Interim Library Director RESOLUTION 2022 10.01

Approval of the Exterior Art for the Donelson Branch Building Project

WHEREAS, The new Donelson Branch Library is included in the Metro Capital Improvement Budget, and

WHEREAS, Nashville Public Library has partnered with Metro Arts to select artists that uphold the Mission of the Nashville Public Library, specifically, “Connect our Community,”

NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the exterior art at the new Donelson Branch be created by Wowhaus artists Ene Osteraas Constable and Scott Constable.

New Business October 20, 2022 Nashville Public Library

Nashville Public Library Departmental Policies

Tour Groups

Policy Information

Approved Date: May 17, 2022

Effective Date: May 17, 2022

Keywords: Tours Policy

To ensure accuracy of information, proper representation, safety, and appropriate use of government property, Nashville Public Library (NPL) does not permit unauthorized guides to conduct tours on library premises. All tours must be led by NPL staff, volunteers, or NPL authorized users.