November 2014 NPL Board Packet

NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting November 18, 2014

Nashville Public Library Board of Trustees Agenda November 18, 2014 Richland Park Branch Library 4711 Charlotte Avenue Nashville TN 37209 Meeting Room - 12:00 Noon

I.

Call to order / Roll Call

II.

Metro Ordinance Required to be announced at all Board Meetings – Board Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III.

Introduce Visitors

IV.

Public Comment

V.

Board Chair Comments – Keith Simmons

VI.

Approval of Minutes: September 16 & October 21, 2014……………………………………..pg. 1 – 11

VII.

Library Director Report a. Library Director, Kent Oliver

VIII.

Staff Reports a. Richland Park Branch Library – Ed Todd b. Outreach Programming Update – Elyse Adler & Bret Wilson

IX.

Old Business a. Collection Development Policy Resolution…………………………………………….. pg. 25 – 26

X.

Adjournment

Next Board of Trustees Meeting 12:00 Noon – December 16, 2014 Main Library – Board Room 615 Church Street Nashville, TN 37219

NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES September 16, 2014 12:00 Noon Old Hickory Branch Library, 1010 Jones Street, Old Hickory, TN 37138

Members Present:

Lucy Haynes, Margaret Ann Robinson, Sepi Khansari, Joyce Searcy, Francie Hunt and Robert Oermann

Members Absent:

Keith Simmons

Library Staff:

Kent Oliver, Larry Price, Susan Drye, Tricia Bengel, Jena Schmid, Lindsey Patrick, Andrea Fanta, Liz Atack, Ronnie Pugh and Beth Deeb

Also Present:

Kathy Sinback, Metro Department of Law Attorney

Visitors:

Steve Reiter, member of the public William Hunt, member of the public

I.

Call to Order / Roll Call Lucy Haynes called the meeting to order at 12:12 p.m.

II.

Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Public Comment Steve Reiter referred to a recent incident involving Lee Jones, where he felt that Mr. Jones had used excessive force in restraining a patron. He also referred to a similar event in the past. He asked that Mr. Jones be retrained or terminated.

Mr. Reiter introduced Attorney Trip Hunt at the end of the meeting, when Mr. Oliver opened the floor again for public comment. Mr. Hunt is a lawyer who works with the homeless, and he is concerned that the proposed rule banning loitering is too vague. He noted that the library has a lot of value to homeless patrons, and he does not want them to be discouraged from coming.

IV. Board Chair Comments There were no board chair comments as Keith Simmons was not present.

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V.

Approval of Minutes: July 18, 2014 Robert Oermann moved for approval of the minutes from the July meeting; the motion was seconded by Margaret Ann Robinson and passed unanimously.

VI. Library Director Report—Kent Oliver, Library Director  Mr. Oliver noted that this month’s Board packet contains two months’ worth of statistics, as well as a year-end report. Circulation, cardholders, and program attendance are up, while visits are down (due to the large number of renovations closures this year).

Computer use is also down, most likely because more people are accessing the library from home. Tricia Bengel will check on the decrease in eBook and audio book circulation on page 14, as those numbers do not appear to be correct. Overall, it was a great year.  There will be a Friends meeting in October, where they will adopt revised by-laws, a new charter, and a new slate of officers.  The October 21 Board meeting will be at the new Southeast Branch following the 10:00 grand opening.  The Taste of Bellevue fundraiser will be Saturday, September 27. The Bellevue building project is going well.  A new Limitless Libraries study was just published that shows the value of Limitless Libraries through data and outcomes. Mr. Oliver hopes to be able to highlight data and outcomes for more library programming in the future.  The 4% budget was passed in committee and is on the Council agenda for tonight.  NAZA has had a smooth transition from the Mayor’s Office to the library.

VII. Staff Reports a. WIC program—Liz Atack Ms. Atack noted that a recent report from the American Academy of Pediatrics recommended that all parents read to their children. This led her to pursue a partnership with the Health Department, which will take the form of the library becoming a mobile WIC site. WIC is a nutrition and education program with over 32,000 participants in Davidson County. Several library branches will now be mobile sites for two hours per month. During this time, participants register for vouchers and attend classes. The library will be able to offer additional programming such as Bringing Books to Life parent workshops. The library signed an MOU with the Health Department stating that any library branch can now become a mobile WIC site. b. Old Hickory Branch Library—Ronnie Pugh Larry Price introduced Ronnie Pugh, Branch Manager of Old Hickory. Mr. Pugh has been the manager since 2009, and has found Old Hickory to be a quiet, fiercely loyal community with active volunteers and Friends. The branch originally opened in a home in 1927, then moved to its current site in 1937, which was then given to Metro in 1964.

After the 2013 flood, the branch was closed for about five months and reopened January 16, 2014. During that time, the landscaping was redone to prevent future flooding. Mr. Pugh credited the loyalty of the community to Old Hickory’s longstanding staff.

Children’s programs continue to be popular, especially the Thursday night craft program. c. Summer Challenge Update—Lindsey Patrick Ms. Patrick explained that this summer, the library refocused on why we do a summer reading program: to decrease “summer slide” by engaging people in reading activities and improving children’s access to library materials. Because of this emphasis (and the 2|Page

fact that we lengthened the program to increase MNPS participation), almost as many people completed the program this year as registered last year! 775 completions were turned in through Limitless Libraries, and Rose Park Middle School signed up every single child for the program. Fine Amnesty was also a popular addition to this year’s program: 4,600 people participated, and of those, 1,163 regained use of their library cards (including over 800 children and teens). As for programming, there were over 1,100 programs with 48,400 attendees.

This year also included an emphasis on outreach. Shain Pounds visited two Kids Café sites on a weekly basis: Stonebrook Apartments, whose residents are primarily refugee and immigrant families, and the Martha O’Bryan Center. She distributed free books in a “mock checkout” program, registered the children for Summer Challenge, and read to them. Other highlights of this year’s program were that the reading logs were translated into several languages, Ms. Patrick has already been contacted by five different library systems that want to replicate the program, and we received great press coverage. Mr. Oliver commended the great work by staff in making the Summer Challenge a success.

2014 Summer Challenge Summary Dates of Summer Challenge: May 1 – August 15 Dates of summer programming: June 1 - July 31 Goals:  To advance literacy and academic performance, increase community involvement, and decrease “summer slide” by engaging children, teens, and adults in reading and service-related activities during the summer months.  To involve adults, families, community members, and community partners in the library summer learning experience.  To improve children’s access to library materials and activities, fostering lifelong library users. To increase the number of children, teens, and adults participating in public library summer learning programs.

Summer Challenge Participation Numbers REGISTRATION Children Teens Adults Total Groups COMPLETION Children Teens Adults Total MNPS REGISTRATION Total

Fine Amnesty Statistics

2014 15,656 2,708 3,770 22,134 4,700 2014 9,309 1,207 2,036 12,552

2013 9,701 1,954 2,175 13,830 3,063 2013 5,962 596 1,135 7,693

% INCREASE 61% 39% 73% 60% 53% % INCREASE 56% 100% 79% 63%

2014

2013

% INCREASE

12,536

7,296

72%

PATRON TYPE

NUMBER OF TOTAL NUMBER OF PATRONS PATRONS OVER $20

Children Teens Adults Total

2,629 481 1,493 4,603

735 114 314 1,163

Summer Programming Statistics YEAR

2014 2013 2012 2011

NUMBER OF % TOTAL % PROGRAMS INCREASE ATTENDANCE INCREASE

1,280 664 502 572

93% 32% -12% 25%

58,175 39,367 33,968 22,564

47% 17% 51% 0%

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Survey 237 participants completed an online survey about the 2014 Summer Challenge. 95% (226) of respondents were either “satisfied” or “very satisfied” with the overall program. 86% (204) of respondents were either “satisfied” or “very satisfied” with the prizes. 95% (212) of respondents were adults.

When asked why they participated in the Summer Challenge, responses included (respondents could choose all that apply)  Because it is fun (157)  To win prizes (135)  To encourage my family to participate (134)  To help my library reach its goal (118)  To keep my mind active (97)  For fine amnesty (58)

Positive Feedback “The new format gave [me] the freedom to explore the works of writers form around the world.

Without the ‘read-a-book’ limit, I read much more knowing that each book held a greater reward.” 63year-old patron “I enjoyed how you could do many activities while still having fun. Personally I would say that the summer challenge was educational. It helped me and my siblings to still do activities that helped keep our minds fresh and active even though we weren't in school.” 10-year-old “I really liked that there were a lot more opportunities to earn points other than just reading an entire book. I liked the breakdown of time spent reading as opposed to just number of books. I really liked that there were other things as well, like library events, signing other people up and checking out other library materials. I LOVE THE WAIVING OF THE FINES!!!!!! BEST PRIZE EVER!!!!!!!!!” 46 year old mother “The summer reading program is awesome! I have 40 points because I am so focused on the prizes and the party and I can't stop reading” 9-year-old “I am always so impressed with our library and how many wonderful programs there are for kids. This summer was no different...we participated in a science program and a puppet show. I love that kids are challenged to do a variety of projects and read a variety of things...It challenges those kids who already love to read to do even more through what the library has to offer.” 38-year-old mother “So cool that we get to do this. I think that it helps push kids to read because they are reading and doing activities and getting a prize for how many points they get.” 13-year-old From an NPL staff person: “A patron just asked when summer reading will start, and what the prizes are. Her 12-year-old daughter was diagnosed with dyslexia three years ago, and they were told she would never read. A friend had told her daughter that the Wave Pool was a summer challenge prize, and the 4|Page

mother told me today was the first time her daughter has asked her about getting books to read. They will work on a combination of reading and listening to stories that are below the 4th grade level, but the mother was excited about this big step forward for her daughter!”

From an MNPS librarian:

“I had a student come and thank me yesterday for telling him about the summer challenge and getting his fine cleared! Thank you guys for doing that!”

“Our family loves summer reading. It gives a chance to turn off the tv, sing songs, read books and explore our town!” Mother of three children, ages 1, 3, and 5

Outreach Branch staff visited 100 different organizations including day cares and summer camps and made contact with 4,700 children in groups. This is a 53% increase over last year’s outreach participation (3,063).

Outreach Pilot Shain Pounds, Library Associate 1 at Main Children’s, devoted 72 hours from May 12-July 28 to complete targeted outreach to 9 partner organizations, including 2 Metro Action Commission Feeding Sites: Martha O’Bryan Center and the Stonebrook Apartments (detailed below).

Hours

Attendance

Outreach Type Partners (9)

Number of Events 33

51

3592

Number Registered 316

Misc. Outreach

5

10.5

246

N/A

Summer Challenge Meetings

12

11

N/A

N/A

50

72.5

3838

316

TOTALS

The outreach to these organizations included meetings with organization staff, registration for Summer Challenge, book distribution, storytimes, and promotion of library services. All partner organizations received a visit from the Puppet Truck at the end of summer.

Shain visited both Martha O’Bryan and Stonebrook Apartments weekly. During her visits, she would distribute free books and ask that the children return the books next week, register children for the Summer Challenge and talk to them about their learning activities during the summer, and read to the children. Both locations received a visit from the Puppet Truck for their participation in the Summer Challenge.

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Food Site Partner

Martha O’Bryan Center

Books Checked Out 332

Books Returned

Return Rate

Number Registered

Percentage Registered

121

Daily Average Attendance 223

106

31.9%

324

150

60.4%

75

102

75%

54%

11 week program

Stonebrook Apartments 7 week program

TOTALS 656 256 39% 196 325 60% The Martha O’Bryan center is centrally located in a housing community in the East Nashville/Downtown area. Every Monday, the center hosts a “Kids Café” to serve the members of the community who are in need of food assistance.

The Stonebrook Apartments is an apartment complex located in South Nashville. The closest library is 2.5 miles away. A large majority of the residents are immigrants and refugees with limited English language skills. During the summer months, the complex is a feeding location for the children living in the apartments and serves lunch to children in need.

VIII. New Business a. Fine Free Staff Resolution—Kent Oliver Mr. Oliver presented the Staff Fine Free Policy, which many library systems use to encourage their staff to use the collection. Joyce Searcy moved for approval of the resolution, Mr. Oermann seconded the motion, and it passed unanimously.

Nashville Public Library Board September 16, 2014 Resolution Title: Staff Fine Free Policy History/Background/Discussion: Many public libraries have adopted the practice of a fine free policy for library staff to encourage their use of the materials collection and reading. It is beneficial for the library to have a staff active in reading and familiar with literature and the resources the library provides. Fines for staff members may discourage their use of the collections. The Library Director would like to establish a fine free environment for the library staff with elements that include: o o o o o

Employees do not pay fines for overdue materials.

Employees are expected to abide by circulation limits and loan periods.

Employees are responsible for lost and damaged materials.

Employees may be sent to the collection agency.

Employees may have three Claimed Returned items.

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o Employees may have items out for an extended length of time due to library related projects.

Recommendation: That the Board adopt the following resolution Draftor(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: Kent Oliver

RESOLUTION 2014-09.01 Staff Fine Free Policy WHEREAS, it is beneficial for the public to have a well read and knowledgeable library staff regarding library materials and resources, and WHEREAS, library staff may require extended loan and materials use periods in the delivery of service; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Library Director will establish a fine free policy and corresponding procedures for library employees that includes the following elements effective October 1, 2014 and waiving staff fines accumulated prior to that date. o o o o o o

Library employees do not pay fines for overdue materials.

Library employees are expected to abide by circulation limits and loan periods.

Library employees are responsible for lost and damaged materials.

Library employees may be sent to the collection agency.

Library employees may have three Claimed Returned items.

Library employees may have items out for an extended length of time due to library related projects.

IX. Adjournment The meeting adjourned at 1:00 p.m.

Next Board Meeting—11:30 a.m., October 21, 2014 NEW Southeast Branch Library—Meeting Room 5260 Hickory Hollow Pkwy, Antioch, TN 37013 Respectfully submitted by Beth Deeb

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NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES October 21, 2014 11:30 a.m.

NEW Southeast Branch Library, 5260 Hickory Hollow Parkway, Antioch, TN 37013

Members Present:

Keith Simmons, Margaret Ann Robinson and Joyce Searcy

Members Absent:

Lucy Haynes, Sepi Khansari, Francie Hunt and Robert Oermann

Library Staff:

Kent Oliver, Larry Price, Susan Drye, Tricia Bengel, Jena Schmid, Elyse Adler, Sarah Squires, Andrea Fanta, Liz Coleman and Beth Deeb

Also Present:

LaRhonda Magras, Mayor’s Office Corey Harkey, Metro Department of Law Attorney Mark Murray, Metro Department of Law Attorney

Visitors:

Mark Naccarato, SEIU Representative

X.

Call to Order / Roll Call Keith Simmons called the meeting to order at 11:49 a.m. Since a quorum was not present this was an informational meeting.

XI. Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

XII. Introduce Visitors LaRhonda Magras from the Mayor’s Office introduced herself; Corey Harkey introduced Mark Murray from Metro Legal, who may work with the library in the future.

XIII. Approval of Minutes The September minutes will be approved in November due to lack of a quorum.

XIV. Board Chair Comments Mr. Simmons congratulated library staff, particularly Larry Price and Tricia Bengel, on the new Southeast Branch.

XV. Library Director Report—Kent Oliver, Library Director  Mr. Oliver noted that the NPLF Gala is coming up on November 8.

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      

 

September 2014 was a particularly good month in library usage statistics.

Last week’s Staff Day had a particular focus on customer service. We will also be following up with “secret shoppers” at library locations to ensure that our customer service goals are being met.

We are making rapid progress on our new website, with the help of focus groups and staff input.

The Friends of the Library adopted a new charter and by-laws, and Kristine LaLonde is the new President. She will also serve as an ex-officio member of the Foundation Board, and there will be a Foundation representative on the Friends Board.

The library is getting a new phone system and a new personnel time management system (Kronos).

We will soon be able to accept credit card payments for fines and fees.

Mr. Oliver recently attended the Aspen Institute’s report at the New York Public Library about the future of libraries. Mayor Karl Dean made a presentation to library leaders from around the U.S. (and was the only Mayor on the panel). Elyse Adler attended an Urban Libraries Council summit in D.C. on learning and public libraries, and Tricia Bengel gave the keynote address at the Colorado Library Association conference.

There will be a reception on Sunday, November 2 for the Eudora Welty photography exhibit in the library’s first floor gallery.

Library staff met with Kent Wall from the Election Commission about the library’s role as a polling place. We are reviewing our policy to ensure that we are consistent with state and federal law. Metro Legal thinks that the library’s current policy is appropriate, but there will be further discussion about some concerns from one of the commissioners.

XVI. Staff Reports a. Review of Southeast Branch Features—Larry Price Mr. Price noted that this is the first time a library has been a tenant in a General Services building. We are excited about being part of this complex, which includes four acres of asphalt converted to green space and a geothermal HVAC system. It is the same size as Green Hills, Edmondson Pike, and Hermitage, but feels more spacious due to the design, which includes lower shelves, mobile shelving, and flexible furniture. The meeting room at the old Southeast Branch had to serve all purposes; now, there are separate spaces for teen’s and children’s programs. There is the same number of public desktop computers, but in addition there is laptop and tablet vending. The new meeting room is 2,000 square feet and can hold 100 people. Southeast is the first branch to have 24/7 physical access to content, through two vending machines in the lobby (one for mixed media and one for DVDs). There is also an impressive amount of interactive technology designed by Anode. b. Update on Branch Renovations—Larry Price The North Branch is currently closed for renovations. The carpeting and furniture has been removed, plaster damage is being repaired, asbestos and lead abatement is taking place, and the tile roof is being replaced. There will be new replica oak tables for the public computers, and the 100-year-old circulation desk is being replaced with a replica oak desk. (The wood from the old desk is being saved for use as a puppet stage, picture frames, and possibly a lectern.) The server is being moved to a new location, which will result in more reliable internet service throughout the branch. The branch will reopen January 7, 2015, with a centennial celebration planned for February.

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October 25 is Make a Difference Day at Looby, when Tennessean volunteers will make over the meeting room (including a new mural featuring Z. Alexander Looby). The Bordeaux Branch will be the first area library to receive a full renovation in spring 2015.

We will also be doubling the size of Watkins Park and renovating the rest of Looby, as well as doing assessments of all of the other branches, particularly the 1960’s buildings like Thompson Lane, Donelson, and Hadley Park. Mr. Price distributed a handout detailing all of these plans.

Branch

Square Footage

Year Built

Comments

Bellevue

25,000

2014

New Branch Opening January 29, 2015

Bordeaux

20,400

2000

Full Renovations Spring 2015

Donelson

6,054

1966

Assessment

East

5,280

1919

Downstairs Renovations Fall 2014. Full Renovation 2017

Edgehill

4,451

1967

Full Renovations Completed January 2014

Edmondson Pike

25,160

2000

New Teen Room, study room, work room and HVAC renovations Spring/Summer 2014. Full Renovations Fall 2015

Goodlettsville

16,000

2011

New Branch Opened July 2011

Green Hills

25,540

2000

New Teen Center, Meeting Room and Study Room Renovations March 2014. Full Renovations Fall 2016

Hadley Park

5,253

1952

Assessment

Hermitage

25,330

2000

New Teen Room, Study Room, Meeting Room and HVAC Renovations Spring/Summer 2014. Full Renovation Spring 2017

Inglewood

5,480

1969

Assessment. Parking Lot Resurfacing Fall 2014.

Looby

7,245

1976

Three Phase Renovations Fall 2014; Winter 2015

20,680

2000

Full Renovations Spring 2016

North

5,207

1915

Full Renovations Fall 2014; Reopening January 7, 2015

Old Hickory

5,694

1937

Full Renovations Completed, Reopened January 2014

12,210

1998

Full Renovation Completed. Reopened January 2014

Madison

Pruitt

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Richland Park

6,845

1961

Entrance and Meeting Room Renovations Completed.

Reopened March 2014. Assessment for Full Renovations/Expansion

Southeast

25,000

2014

New Branch Opened October 21, 2014

Thompson Lane

5,501

1965

Assessment

606

1992

Expansion and Renovations Winter 2015

Watkins Park

XVII. New Business a. Collection Development Policy Introduction—Tricia Bengel Ms. Bengel distributed a draft of the revised Collection Development Policy, explaining that there have been many changes to libraries in the past fifteen to twenty years since this policy last received a full update. For instance, libraries used to have a large “just in case” collection, whereas now we can use interlibrary loan, electronic resources, or a quick order placement to satisfy less frequent needs. There are also new things to consider, such as the rise of independent publishing and emerging formats. Also addressed in the policy are gifts and donations, collection maintenance, replacement criteria, and specific types of collections (Archives, Genealogy, etc.). Mr. Simmons asked that Ms. Bengel present an abbreviated version of this report again next month before the Board votes on it. b. Homelessness Assistance Initiative—Liz Coleman/Kent Oliver Mr. Oliver and Ms. Coleman explained that this initiative represents a proactive approach to our homeless patrons, who we want to have as good an experience at the library as all of our other patrons. Starting in November, Metro Social Services will have drop-in hours on Tuesdays from 9:00-12:00 on the third floor to address patron issues of poverty, hunger, and homelessness. We will promote the service through fliers and word of mouth. Ms. Coleman will also help coordinate an advisory group of organizations who work with the homeless.

XVIII. Adjournment The meeting adjourned at 12:55 p.m.

Next Board Meeting—12:00 p.m., November 18, 2014 Richland Park Branch Library—Meeting Room 4711 Charlotte Avenue, Nashville, TN 37209 Respectfully submitted by Beth Deeb

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Statistical Summary – November 18, 2014 Nashville Public Library

Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total

Oct-14 Circulation 22,023 7,664 10,739 5,698 3,536 40,776 16,316 46,473 2,770 663 29,853 9,407 2,965 16,407 62,380 1,192 4,212 1,512 10,630 12,926 9,527 957 102,506 3 421,135

eMedia eAudiobooks eVideo eBooks eMusic eMagazines Total

Cardholders New Registrations Volunteer Services Numver of Volunteers Volunteer Hours

Month Oct-14 Oct-13 % of Total Circulation 5.23% 23,798 1.82% 6,580 2.55% 11,003 1.35% 5,787 0.84% 2,807 9.68% 43,469 3.87% 15,962 11.04% 49,204 0.66% 1,982 0.16% 687 7.09% 32,896 2.23% 9,373 0.70% 2,499 3.90% 16,981 14.81% 64,458 0.28% 2,230 1.00% 247 0.36% 1,147 2.52% 10,957 3.07% 19,697 2.26% 9,191 0.23% 457 24.34% 63,760 0.001% 3 395,175

Oct-14 Circulation 15,190 1,808 35,691 45,998 3,819 102,506

Oct-14 4,207 Oct-14 363 2596.75

% Change 2014-2013 -7.46% 16.47% -2.40% -1.54% 25.97% -6.20% 2.22% -5.55% 39.76% -3.49% -9.25% 0.36% 18.65% -3.38% -3.22% -46.55% 1605.26% 31.82% -2.98% -34.38% 3.66% 109.41% 60.77% 0.00% 6.57%

Oct-14 Year-to-Date 96,579 30,036 44,346 22,684 12,142 172,363 65,486 202,534 8,954 2,405 123,073 38,810 11,001 68,263 237,918 9,211 17,021 5,676 45,612 63,405 36,863 2,754 422,073 17 1,739,226

Fiscal Year-to-Date Oct-13 Year-to-Date 95,623 26,846 44,719 21,126 12,092 173,334 66,079 204,853 8,343 2,643 129,075 37,280 10,488 65,811 252,588 9,009 5,546 4,746 42,265 78,378 35,690 1,606 233,600 22 1,561,762

Oct-13 Circulation 10,033 61 27,602 12,875 13,189 63,760

% Change 2014-2013 51.40% 2863.93% 29.31% 257.27% -71.04% 60.77%

Oct-14 Year-to-Date 18,975

Active Patron Cards 331,181

Oct-13 311 2577

% Change 2014-2013 1.00% 11.88% -0.83% 7.37% 0.41% -0.56% -0.90% -1.13% 7.32% -9.00% -4.65% 4.10% 4.89% 3.73% -5.81% 2.24% 206.91% 19.60% 7.92% -19.10% 3.29% 71.48% 80.68% -22.73% 11.36%

% Change 2014-2013 16.72% 0.77%

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Statistical Summary – November 18, 2014 Nashville Public Library Visits Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Checkout Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park

Oct-14 Visits 11,012 14,179 11,627 11,934 4,511 33,164 10,547 20,640 3,945 26,379 11,795 9,383 30,123 73,041 0 4,542 2,810 17,839 9,297 9,030 4,874 320,672

Oct-13 Visits 14,357 9,739 14,048 7,811 6,762 21,520 20,724 21,215 5,145 17,968 12,919 13,102 25,368 73,529 9,015 0 11,295 12,413 14,467 10,104 6,709 328,210

Oct-14 Assisted Circulation 5,914 2,271 1,930 1,694 762 9,094 5,851 6,344 1,103 4,456 1,900 458 7,860 8,686 46 1,188 443 1,598 2,378 2,269 132

% Change 2014-2013 -23.30% 45.59% -17.23% 52.78% -33.29% 54.11% -49.11% -2.71% -23.32% 46.81% -8.70% -28.38% 18.74% -0.66% -100.00% n/a -75.12% 43.71% -35.74% -10.63% -27.35% -2.30%

Oct-14 Circ / Visit 2.00 0.54 0.92 0.48 0.78 1.23 1.55 2.25 0.70 1.13 0.80 0.32 0.54 0.86 n/a n/a 0.54 0.60 1.39 1.06 0.20 0.99

Oct-13 Circ / Visit 1.66 0.68 0.78 0.74 0.42 2.02 0.77 2.32 0.39 1.83 0.73 0.19 0.67 0.89 0.25 n/a 0.10 0.88 1.36 0.91 0.07 1.01

% Change 2014-2013 20.65% -20.00% 17.92% -35.55% 88.83% -39.13% 100.85% -2.92% 82.27% -38.19% 9.93% 65.67% -18.63% -2.58% n/a n/a 429.87% -32.49% 2.12% 15.98% 188.25% -1.60%

Jul-14 Express-Check % Circulation Express-Check 11,968 66.93% 3,149 58.10% 6,034 75.77% 2,825 62.51% 1,085 58.74% 23,456 72.06% 7,179 55.10% 29,841 82.47% 652 37.15% 19,363 81.29% 5,790 75.29% 1,196 72.31% 5,908 42.91% 16,691 65.77% 113 71.07% 1,687 58.68% 258 36.80% 6,773 80.91% 7,069 74.83% 5,085 69.15% 191 59.13%

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Statistical Summary – November 18, 2014 Nashville Public Library Hours Open Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Oct-14 Hours Open 168 210 168 168 168 210 168 210 168 210 168 160 210 245 24 168 168 168 110 168 135 3,572

Oct-13 Hours Open 184 230 184 184 184 230 184 230 176 230 184 184 230 242 184 0 184 184 230 184 152 3,974

Oct-14 Circ / Hour 131.09 36.50 63.92 33.92 21.05 194.17 97.12 221.30 16.49 142.16 55.99 18.53 78.13 257.32 49.67 25.07 9.00 63.27 117.51 56.71 7.12 117.92

214 230 410 854

221 188 431 840

% Change 2014-2013 -3.17% 22.34% -4.87% 1.67%

9,956 3,202 22,095 35,253

12,917 4,070 21,316 38,303

-22.92% -21.33% 3.65% -7.96%

Oct-14

Oct-13

Public Computer Use

Oct-14 Oct-13 Total Computer Use 71,719 76,581 Total Wireless Use 25,406 24,744 *Total Computer Use estimated based on Jul - Sep 2014 data Website Visits Webserver

Oct-13 Circ / Hour 129.34 28.61 59.80 31.45 15.26 189.00 86.75 213.93 11.26 143.03 50.94 13.58 73.83 269.19 12.12 n/a 6.23 59.55 85.64 49.95 3.01 99.44

Oct-14 437,076

Oct-13 459,226

% Change 2014-2013 1% 28% 7% 8% 38% 3% 12% 3% 46% -1% 10% 36% 6% -4% 310% n/a 44% 6% 37% 14% 137% 19%

% Change 2014-2013 -6.35% 2.68%

% Change 2014-2013 -4.82%

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Statistical Summary – November 18, 2014 Nashville Public Library

Circulation Year-to-Date

550,000

1,561,761 FY14 1,739,266 FY15

450,000

October 395,175 2013 421,135 2014

350,000

6.57%

250,000 Nov Dec

Jan

Feb Mar Apr May Jun

Jul

Aug Sep

Oct

On Site Computer & Wireless Usage Year-to-Date 370,595 FY14 373,073 FY15

110,000

October

90,000

101,325 2013 97,125 2014

70,000

-4.15%

50,000

Nov Dec

Jan

Feb Mar Apr May Jun

Jul

Aug Sep

Oct

*Includes estimate of Total Computer Use based on Jul - Sep 2014 data

Visits Year-to-Date 1,351,561 FY14 1,242,215 FY15

500,000

October

400,000

402,549 2014 320,672 2015

300,000

-0.11%

200,000 Nov Dec

Jan

Feb Mar Apr May Jun

Jul

Aug Sep

Oct

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Statistical Summary – November 18, 2014 Nashville Public Library

New Card Registrations Year-to-Date 17,013 FY14 18,975 FY15

October

10,000

3,491 2013 4,207 2014

5,000

20.51%

0

Nov Dec

Jan

Feb Mar Apr May Jun

Jul

Aug

Sep

Oct

Total Programs Year-to-Date 2,674 FY14 2,846 FY15

900

October

700

840 2013 854 2014

500

1.43%

300 Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Total Program Attendance Year-to-Date

50,000

October

40,000 106,487 FY14 113,568 FY15

38,303 2013 35,253 2014

30,000 20,000

-7.96%

10,000 Nov Dec

Jan

Feb Mar

Apr May

Jun

Jul

Aug

Sep

Oct

Total Website Visits Year-to-Date

600,000

October

1,909,999 FY14 1,874,898 FY15

500,000

461,625 2013 437,076 2014

400,000

-5.32%

300,000 Nov Dec

Jan

Feb Mar Apr May Jun

Jul

Aug Sep

Oct

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Financial Overview – November 18, 2014 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of October 31, 2014 Public Library GSD-General - Operating PY Budget PY Actuals PY% Prior Year Thru Thru Thru Prior YTD Budget Current Mo. Current Mo. Current Mo. Variance

Current Annual Budget

CY Budget Actuals YTD % Thru Current Mo. Thru Thru YTD Current Mo. Actuals Current Mo. Current Mo. Variance

Variance Explanation

EXPENSES: Salaries:

Regular Pay

Overtime All Other Salary Codes

Total Salaries

45,300

15,100

3,903

25.8%

11,197

35,300

11,767

7,000

23,441

199.2%

1,215,900

405,300

353,103

87.1%

52,197

1,215,300

405,100

81,819

358,887

88.6%

11,249,000

3,749,667

3,409,454

90.9%

3,992,867

847,357

3,708,575

92.9%

LIB is under at 93.0% thru OCT. LIB will monitor closely throughout fiscal 249,753 year 2015.

LIB is at 199.2% thru OCT. LIB will monitor closely throughout fiscal year 2015. Some overtime costs need to be -11,674 reclassed to Election Commission.

LIB is at 88.6% thru OCT. LIB will 46,213 monitor closely until fiscal year end.

LIB is at 92.9% of total budgeted salaries thru OCT . LIB will monitor 284,292 closely until fiscal year end.

Fringe is over at 102.5% thru OCT due in part to 3 payrolls and overtime costs.

LIB does not have control over fringe (39,618) costs but will monitor.

9,987,800

3,329,267

3,052,448

91.7%

276,819 10,728,000

340,213 11,978,600

3,576,000

758,538

3,326,247

93.0%

Fringes

4,548,200

1,516,067

1,605,392

105.9%

(89,325)

4,839,500

1,613,167

295,833

1,652,785

102.5%

Other Expenses: Utilities Professional & Purchased Services

1,643,100 475,700

547,700 158,567

504,395 153,675

92.1% 96.9%

43,305 4,892

1,643,100 1,925,400

547,700 641,800

28,355 39,412

348,313 172,715

63.6% 26.9%

Travel, Tuition & Dues Communications

Repairs & Maintenance Services Internal Service Fees All Other Expenses

TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions

17,700 587,900

5,900 195,967

7,925 24,105

134.3% 12.3%

(2,025) 171,862

17,700 593,400

5,900 197,800

2,589 66,559

14,135 144,043

239.6% 72.8%

483,100 1,277,000 1,813,500

161,033 425,667 604,500

294,734 423,177 293,275

183.0% 99.4% 48.5%

(133,701) 2,490 311,225

483,100 1,148,300 1,818,900

161,033 382,767 606,300

29,749 95,692 101,252

249,338 382,767 334,292

154.8% 100.0% 55.1%

22,095,200

7,365,068

6,716,132

91.2%

8,149,334

1,506,798

7,006,963

86.0%

158,467

159,225

144,606

475,400

648,936 24,448,000

150,300

35,234

199,387 469,085 Travel is over by 239.6% due to employee shuttle pass expenses that were not budgeted. Will monitor closely in FY15 and correct the budget (8,235) allocation for FY16.

53,757 LIB is over due to III library automation system payment in July and numerous (88,305) repairs to facilities.

0 272,008 Library is under budget (86.0% in total) for FY15 YTD. LIB will continue to monitor all expenditures closely in 1,142,371 FY15.

100.5%

(758)

450,900

96.2%

5,694

0 0 0 0 0 0 0 475,400

0 0 0 0 0 0 0 158,467

0 0 0 0 0 0 0 159,225

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 100.5%

(758)

0 0 0 0 0 0 0 450,900

0 0 0 0 0 0 0 150,300

0 0 0 0 0 0 0 35,234

0 0 0 0 0 0 0 144,606

0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 96.2%

0 0 0 0 0 0 0 5,694

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

0 0 0 0 0 0

0 475,400

0 158,467

0 159,225

0.0% 100.5%

0 450,900

0 150,300

0 35,234

0 144,606

0.0% 96.2%

0 5,694

(758)

338 297 41

SUMMARY OF VARIANCE:

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Personnel Summary – November 18, 2014 Nashville Public Library

October 2014 New Hires / Resignations New Hires Name

Classification

Hire Date

Location

Furfaro, Minna Hall, Kathyrn Layton, Jennifer Carpenter, Freddie McReynolds, Darlene

Circulation Assistant 1 Circulation Assistant 1 Library Associate 1 Custodian 1 Circulation Assistant 1

10/13/2014 10/13/2014 10/27/2014 10/27/2014 10/27/2014

Old Hickory Southeast Edmondson Pike Custodian-Main Bordeaux

Name

Classification

Resignation Date

Location

Jones, Lee Crim, Joy Mitchell, Gary Benson, Kristin

Security Officer Coord Librarian 1 Custodian 1 Circulation Assistant 1

10/3/2014 10/4/2014 10/13/2014 10/18/2014

Security Thompson Lane Custodian - Branches Green Hills

Resignations

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Personnel Summary – November 18, 2014 Nashville Public Library

NPL Vacancies as of 11/12/2014 = Approved to fill by OMB = Retirement Incentive Vacancies = Requesting permission to fill from OMB = Next round of vacancies to request

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41

BU

Division / Branch

39103061 39102000 39103211 39103304 39103385 39102000 39104081 39104081 39103206 39103203 39103207 39103207 39103207 39103207 39102000 39102000 39103305 39103305 39103310 39103310 39103325 39103340 39103303 39103303 39103350 39103380 39103380 39103310 39103203 39103203 39103203 39103320 39103304 39103335 39103340 39103207 39103380 39102000 39102000 39102000 39102000

HR IMP SECURITY STUDIO ED PIKE THOMP SECURITY EMERG TECH EMERG TECH CHILD CIRC REF REF REF REF MAILROOM SECURITY BELLEVUE BELLEVUE BORDX BORDX EAST GRN HILLS HERM HERM INGLE SE SE BORDX CIRC CIRC CIRC DONELS ED PIKE GOOD GRN HILLS REF SE OP & MAIN-BR OP & MAIN-BR OP & MAIN-MN OP & MAIN-BR

Title ADMIN SVCS MGR ADMIN SVCS OFFICER 4 ADMIN SVCS OFFICER 4 LIBRARIAN 1 LIBRARIAN 1 SEC OFFICER COORD INFO SYSTEMS APP TECH 1 INFO SYSTEMS APP TECH 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 MAIL CLERK CARRIER PROPERTY GUARD 2 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 LIBRARY ASSOC 1 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE EQUIP OPERATOR 1 - Branch CUSTODIAN 1 - Branch CUSTODIAN 1 - Main MAINTENANCE & REPAIR SUPV

Grade SR13 SR12 SR12 SR09 SR09 SR09 SR08 SR08 SR06 SR06 SR06 SR06 SR06 SR06 SR05 SR05 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR03 SR02 SR02 SR02 SR02 SR02 SR02 SR02 SR02 SR02 SR02 TG05 TG03 TG03 TS08

Name

FPS FTE

VACANT-NEW EQUAL ACCESS MGR VACANT-NEW SAFETY & SECURITY MGR VACANT-NEW STUDIO MGR VACANT (C L'EPLATTENIER) VACANT (J CRIM) VACANT (L JONES) VACANT - NEW VACANT (M JONES) VACANT (J MILLER) VACANT (A DEMBIEC) VACANT (A NABOURS) VACANT (C SHIVERS) VACANT (L HUNGATE) VACANT (T SCUDDER) VACANT (D COLLINS) VACANT (E MCKINNIE) VACAMT (G KIRKPATRICK) VACANT (K MILLER) VACANT (D JONES-WEBSTER) VACANT (R BROOKS) VACANT (N NESMITH) VACANT (L BAUD) VACANT (J RUSSELL) VACANT (S REYNOLDS) VACANT (V KIRBY) VACANT (A PIERCE) VACANT (J LANE) VACANT (G KIRKPATRICK) VACANCY (C HOLIDAY) SAVE FOR LATER VACANT (J GABLE) VACANT (S CONLEY) VACANT (K MOHAMMAD) VACANT (B RESNICK) VACANT (C CATALAN) VACANT (Z KASPAROVA) VACANT (E DERKACH) VACANT - NEW VACANT (T BRUCE) VACANT (G MITCHELL) VACANT (G DANIEL) VACANT-NEW BR MAINTENANCE SUPV

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F F F F F F F F P F F F F F F F P F F F P F F F F F F P P P P P P P P P P F F F F

1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 0.49 0.49 0.49 0.49 0.49 0.49 0.49 0.50 0.49 0.49 1.00 1.00 1.00 1.00

Brief Area Updates – November 18, 2014 Nashville Public Library Administrative Service Report 

The Library has started the changeover for the newly upgraded phone system. Southeast, Main, Bellevue, Green Hills and Edgehill have been upgraded the new VOIP (Voice over IP or computer based) phone system. The remaining branches will be coming up through March of 2015.



The Library is scheduled to now go on Kronos (digital timekeeping system) in December. Training for key HR and managerial staff as well as some of the staff that will sign on through the computer has been completed. More training for those employees that will punch in through the Kronos “clock” will occur within the next three weeks. The new timekeeping system will keep track of leave balances in real time. Time will automatically be sent to Metro’s accounting system for salary processing and requesting vacation, sick or personal time will now be on-line and go through a work flow process. Library management will also be able to view employee time reports in the event they need something that is not currently available.



With the resignation of Security Supervisor Lee Jones in early October, the Library is in the process of reorganizing both Safety and Security. As such, the Library has posted a search for a new Safety and Security Manager. This new position will oversee and develop a comprehensive Safety and Security Program. Eventually we will hire a new Security Supervisor to replace Mr. Jones. In the meantime, the library and our security staff are handling the day-to-day security operations and security calls as they arise and we have supplemented our staff with contract Metro Security Officers from G4S.

Branch Services Report North Branch Library Renovation The North Library closed at 5:00 PM on Saturday, October 4. All of the books, furniture, and equipment was removed, and the construction crew has torn out the carpeting, while many repairs have taken place. The next steps will be painting and flooring installation.

Southeast Branch Library Closure and Grand Opening The Southeast Library closed at 5:00 PM on Sunday, October 5, at their former location, and then held their Grand Opening celebration in the Library/Community Center complex at 10:00 AM on Tuesday, October 21. Mayor Dean, with assistance from Library Director Oliver and Parks Director Lynch, opened the new facility with a ribbon cutting which included Councilwoman Dowell, Councilman Fabian Bedne, Library and Parks board members. The event was extremely well attended and everyone was excited about the new branch. It looks awesome. People cannot get over all of the cutting edge technology in the branch. And it is so colorful.

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The branch terminal activity on opening day was 2434, which is more than double their typical daily branch activity. More than 370 patrons attended the special children's programs, which were given by Rachel Sumner and The Nashville Ballet, as part of the opening day festivities. Over the first four days, staff registered 122 new library card applicants. We are thrilled with all that is happening in this lively location, and the community has fully embraced their new Branch library.

Looby Make a Difference Day After closing on Wednesday, October 22, a contractor demolished a wall in the meeting room, and on Friday, October 24, put up new framing, drywall, and trim. All of this work was done in preparation for Make a Difference Day on Saturday, October 25, when 50 volunteers from the Tennessean painted the meeting room and some of the children’s area. They also painted and refinished children’s furniture from old Southeast, and installed an interactive counter in the children’s area. A four-panel, 6-foot high by 16-foof wide mural, Alex Explores Nashville (Alex a.k.a Z. Alexander Looby), was painted by volunteers from Schneider electric and hung in the children’s area. After only a few days, the interactives, checkers and chess boards have been heavily used by the students from nearby HullJackson Elementary.

Collections and Technology Service Report The month of October saw some good momentum in the Tech Services department. Noel Rutherford, Manager for Acquisitions and Collection Management, finished training staff at every branch on how to use the tools in our collections analysis product to ensure we have materials located in the places they are most likely to check out. Branch staff will have much more control in ensuring they have no gaps in areas that their patrons want materials.

In October we also started working on the two high school libraries we are going to renovate. The librarians at McGavock and Overton have met with the principals and architects to discuss initial ideas and budgets. They have also already surveyed the teachers and students to get their input.

Staff also worked really hard and late into the night to get Southeast open on time with books on the shelves and technology working. Larry Jirik, Matt Jones, Noel Rutherford and James Staub have spent countless hours getting all of the bells and whistles of the new building ringing and whistling.

Main Report Reorganization With the aim of improving and growing library services to the public, Main Library will make the following changes to its organizational structure: 

Separate the Teen Services from Reference to allow for greater development of Teen Services and Studio spaces 21 | P a g e

  

Establish a new Public Technology Division to offer patrons specialized and knowledgeable assistance with computers and other electronic devices Merge Reference and Popular Materials departments to create a stronger and more flexible staff Consolidate the Talking Library and Library Service for the Deaf and Hard of Hearing into one department, the Equal Access Division, to provide one-stop assistance to people with disabilities

Staffing    

Manager of the Reference Division, Ron Perry, will retire from the library on November 30th after 33 years of working with the library.

The Special Collections Center has hired two new staff members: Amy Nabours, formerly of the Reference Division, and Megan Adovasio-Jones, the former Administrative Office Assistant.

Diane Colson was promoted to Teen Librarian.

We welcomed Jeremy Estes to PopMat from Edmondson Pike.

Programming 







Liz Coleman has coordinated with Metro Social Services staff to offer assistance to homeless persons with weekly drop-in hours starting on Tuesday, November 4. The first sessions have been very successful with long waiting lines.

This year 800 children & their caregivers attended our special Halloween storytimes. Children come dressed in their costumes and trick-or-treat throughout the Children’s department. This event has become an annual favorite with the library staff and patrons.

In celebration of Hispanic Heritage Month and as part of Special Collection’s Film for Thought series, the division hosted a mid-day screening of The Other Side of Immigration. Based on hundreds of interviews in Mexican towns where about half the population has left to work in the United States, the film asks why so many Mexicans come to the U.S. and what happens to the families and communities they leave behind. “The Other Side of Immigration does more than any other work to give people otherwise disparaged as ‘threatening’ and ‘illegal’ a human face.”

The Teens Division has started a new popular programming series Throwback Thursdays which will become an inter-departmental monthly program. Teens will get to explore some of the different treasures from the Wilson Room, Special Collections, and Archives and use them as inspiration for different projects. Children’s division will also get involved in Throwback Thursday by including classic children’s literature in the Babies & Books program.

Outreach 



Michael and The Friends of the Talking Library had a booth at the Senior Solutions Expo which was held at the Music City Center on October 18. They made contact with so many people who were delighted and amazed that NPL has this free audio service. They handed out lots of applications for our service and for NPL cards.

A meeting of the newly formed Friends of the Talking Library was held on October 22. Adrienne Newman, Executive Director of Fifty Forward, gave an informative talk about Nashville’s elderly, 22 | P a g e

often hidden audience. Ms. Newman accepted the position of Vice President of the Friends of the Talking Library and we are looking forward to working with her.

Community Engagement Puppet Truck – Puppet Truck 1 & 2 conducted 70 programs/5,811 in attendance consisting of Hansel and Gretel, The Frog Prince, Tomas and the Library Lady, The Amazing Twins and Aesop’s Fables. We also performed at the 2014 Southern Festival of Books at the War Memorial.

Wishing Chair – 47 programs/5,593 attendance. Offered productions of Hamlet, The Ordeal of Dr. Trifulgus, and The Legend of Sleepy Hollow. Added a new show which incorporated puppets, music, juggling, books, and a new routine with a new puppet – Chef Combo – who whips up much too complicated recipes for string cheese and PBJ sandwiches. We moved a portion of marionette storage to Elm Hill Pike to make room for String City and new shows. We’re building puppets for Amahl and the Night Visitors to perform in December with the Nashville Symphony and have begun rehearsals.

Bringing Books to Life – Presented 66 programs to 1,330 people. Presented at Belmont and Peabody to graduate and undergraduate education classes. Grow now has families that have been with us for over a year. Continued working with Limitless Libraries on a developing an early literacy collection for Hunters Lane High School’s library. They will include bookplates which will offer suggestions for reading the book aloud and ways to extend the experience. We are really excited about this and hope that it will serve as a model for other high school libraries in MNPS. The Loving & Learning schedule is nearly booked through FY15! We only have a few spots left in April, May and June for workshops. Liz helped select titles for the 2014-2015 season of the First Lady’s (Chrissy Haslam) Book Club. Liz was also invited to be on Metropolitan Action Commission’s Education and School Readiness Committee.

Adult Literacy – We are part of a brand new partnership with TFLI’s ESL to Go truck and MNPS/Tusculum Family Resource Center, designed to serve the needs of immigrant parents who do not have transportation to visit their child’s elementary school. We parked in a complex where families live, and loaded the computers from the mobile lab onto the bus. MNPS provided a Burmese translator, so we worked together to deliver a computer skills workshop, followed by registration/introduction to Gradespeed (a program parents can use to track their students grades/attendance.) This is the first in a series of workshops we’ll offer to this community, and will add family literacy workshops, more computer skills, and citizenship/immigration support. Completed our second round of computer classes with Nashville Community Education. Started a formal partnership with Room in the Inn to provide computer classes to their homeless residents and clients. Megan Godbey, the Adult Literacy Coordinator, was nominated/elected to fill 2 new community positions: Vice Chair for the Nashville Task Force on Refugees and Immigrants and Vice Chair for the Alignment Nashville 16-24 Reengagement Committee.

TOTAL – Served 272 participants this month. Started several new partnerships with: Lead Academy School, I.T. Creswell, Wright Middle, Madison Middle, Oliver, and Donelson Middle Schools. We’re now 23 | P a g e

often doing 2 programs a day. Demand is exceeding capacity and we’re booking farther out into the year. Partnerships with NAZA sites are picking up steadily.

Salon – 165 people attended the Carl Hiaasen Salon at the library. Salon Special Editions: Martina McBride (68) at Harpeth Hall and Jodi Picoult (220) at Ingram Hall.

Courtyard Concerts – 372 people attended the final concert of the season, the San Rafael Band, bringing this year’s total attendance to 4,480. This is our most well-attended year ever.

Nashville Reads – Branch and community programs are being planned and people are being encouraged to read the book in preparation for the March 12 kickoff. The final event with the author will be May 12.

Community Cinema – After a year’s hiatus, the monthly series returned to the Main Library on October 18 with 75 people in attendance for the first film screening and panel discussion.

Southern Festival of Books – at the library, 64 programs/6,825 in attendance including a writers circle with Daniel Wallace/Maggie Shipstead.

Studio – The new Studio Coordinator will start January 5. Studios at the new Bellevue Branch, East Branch, and the Main Library will open early next year.

Bellevue Building Project – On schedule for a January 29 opening.

Hispanic Heritage Month – We made this a priority this year offering 78 programs to 2,744 in attendance. Last year offered 19 programs to 1,117 in attendance.

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Old Business – November 18, 2014 Nashville Public Library

Nashville Public Library Board November 18, 2014 Resolution Title: Collection Development Policy Updates History/Background/Discussion: Public Libraries maintain what is called a “collection development policy” which guides the decisions staff make regarding the philosophy of the collection, the materials purchasing decisions made, and the types of collections chosen to collect and not to collect. As library staff change over time, and trends in purchasing and information formats evolve, it is necessary to periodically review, update and revise the policy.

Technology and e-media formats have significantly changed the way NPL develops its overall collection. Coupled with the rapid growth and ease of e-publishing, it is no longer necessary to create a collection that will help meet all patrons needs “just in case” and allow us to satisfy more esoteric needs “just in time”. This philosophical change and an ability to be more agile with our collection development policy is reflected in the changes that the Materials Management Committee has made over the course of a year as they met to streamline and revise our current policy.

At the October board meeting the revised policy was reviewed with those in attendance.

Recommendation: The Board approves the proposed changes to the Collection Development policy.

Draftor(s): Tricia Racke Bengel, Materials Management Committee members Person(s) Responsible for Implementation: Collection Development department headed by Noel Rutherford

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RESOLUTION 2014-11.01 Collection Development Policy Updates WHEREAS, libraries that provide exceptional collection management provide the most impactful materials to their communities, and WHEREAS, the Nashville Public Library’s collection development plan is in need of revision due to changing trends in library materials acquisition, formats and delivery; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees to adopt the revised collection development plan as presented effective upon adoption.

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