March 2014 npl board information

NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting March 2014 – Information

Next Board Meeting April 15, 2014 Donelson Branch Library, Meeting Room 2315 Lebanon Road, Nashville TN 37214

NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES February 18, 2014 12:00 Noon Pruitt Branch Library, 117 Charles E. Davis Boulevard, Nashville, TN 37210 Members Present:

Lucy Haynes, Joyce Searcy, Sepi Khansari and Robert Oermann

Members Absent:

Margaret Ann Robinson, Keith Simmons, Francie Hunt

Library Staff:

Kent Oliver, Larry Price, Susan Drye, Mary Anne Morris, Sarah Squires, Tricia Bengel, Jena Schmid, Andrea Fanta, Ibiba Okpara, Clint Tatum and Beth Deeb

Also Present:

Robin Veenstra-VanderWeele, Mayor’s Office Josh Lee, Metro Department of Law Attorney

Visitors:

Mark Naccarato, SEIU Representative Steve Reiter, member of the public

I.

Call to Order / Roll Call Lucy Haynes called the meeting to order at 12:02 p.m.

II.

Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors Susan Drye introduced new Finance Manager Mary Anne Morris.

IV. Public Comment Steve Reiter commented that he hopes that the upcoming Metro budget discussion will include a request for the branches to re-open on Fridays.

V.

Approval of Minutes: January 21, 2014 Sepi Khansari moved for approval of the minutes from the January meeting; the motion was seconded by Joyce Searcy and passed unanimously.

VI. Library Director Report – Kent Oliver, Library Director 1|Page

a. Graham Nash of Crosby, Stills, and Nash will be at the Main Library for a short talk and book signing on Friday, March 21 at noon. b. Library Journal recently highlighted Nashville Public Library’s plan to combine our online catalog with the Metro Schools catalog. c. School Library Journal will host a meeting at NPL in April. d. At the recent Learning Labs convening held at the library, staff presented the progress made so far on the learning labs planning grant. Mr. Oliver showed a short video about the Studio project that was shown to conference attendees. e. Liz Atack, Bringing Books to Life Program Manager, just won a major national award whose proceeds will be used to fund further BBTL initiatives. Mr. Oliver invited the Board to the celebratory reception on February 20.

VII. Staff Reports a. Pruitt Branch Library – Larry Price, Ibiba Okpara Larry Price introduced Ibiba Okpara, Pruitt Branch Manager. Mr. Okpara reported that the Pruitt Branch (now 12,210 square feet) was a former fire hall. The branch serves all age groups but has a particular focus on children, and the computer lab is also heavily used. Mr. Okpara emphasized that Pruitt patrons see the library not only as a resource center, but also as a family where everyone knows or is acquainted with everyone else.

Mr. Price reported on the renovation plans. Because patrons of the Main Library and North Branch overlap, the North renovation has been pushed back because of the third floor renovations going on at Main. This will allow Pruitt renovations to begin in April; these will include replacing carpet with stained concrete in the meeting room, renovating the second floor, and refinishing ceilings, walls, and floors. During work on the main area of the library, the lab and collection will be moved into the meeting room so that patrons can continue to access them. b. NPL Security – Susan Drye Ms. Drye reported that one of the strategic plan goals is providing a safe and accessible environment at all locations for patrons and staff. As part of this goal, security policy and patron rules of conduct are being reviewed. Onsite Metro-contracted security guards work at several branches, and Ms. Drye is also working with Metro Police and the Community Coordinators at local precincts. In addition, new buildings and branches receiving renovations will be equipped with lockdown devices, so that staff can lock the doors remotely as needed. In March, training will be provided for branch and division managers (and eventually all frontline staff) on crisis and prevention response, warning signs, and how to react in dangerous situations.

VIII. New Business a. FY1415 Budget Enhancement Resolution Mr. Oliver went over the highlights of the budget enhancement resolution that will be presented to Metro. These include funding for additional staff for the new Southeast and Bellevue branches, new positions for the Studio, new positions for the joint ILS with Metro Schools, new positions in Teen Services, Special Collections and AV Services at the Main Library, and Friday openings for the regional branches. Other requests include contracted library grounds maintenance, continued bond funding to support building renovations, an increase in the materials budget to match the size and need of the community, and a funding enhancement to support the Pathway for New Americans, a new initiative with the Mayor’s Office. Ms. Searcy moved to endorse the resolution, Mr. Oermann seconded the motion, and it passed unanimously.

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Nashville Public Library Board February 18, 2014 Resolution Title: 2014/15 Budget Enhancement Resolution History/Background/Discussion: In the 2014/15 budget year the library faces an exciting set of opportunities requiring continued and expanded funding support. In the fall of this year the library will open two new branches, Southeast and Bellevue. In 2013 badly needed renovations of the branch building system and the Main Library began through bond funding assistance. This effort should be continued in the next budget cycle.

Internally the development of The Studio concept of learning labs for teens and tweens is ready for implementation. The library completed the planning grant in the fall of 2013. Movement forward requires additional staffing as well as funding for technology.

An important development in the Limitless Libraries program is a study recommending that NPL join with the Metro schools in a joint Integrated Library System (online catalog). This system will be administered by NPL and provide greater access to public library materials for students as well as create added economies of scale. The MNPS online system is at end of life and NPL is ready to upgrade its Innovative Interfaces system.

In the area of expanded access it is recommended that the two new branches along with the regional branch libraries begin open service hours on Fridays in 2014. We continue to seek an increased materials budget more appropriate for the library’s service area.

The Administrative team recommends that the following budget enhancement requests be made to Metro government in order to move the library’s service plan forward and maintain capacity to achieve the library’s service goals:         

Funding for additional staff at Southeast and Bellevue to coincide with new building openings including Friday service hours – $569,200 & $ 471,000 Staffing (3 FTE) to begin implementation of The Studios – $211,873 Funding for technology staff (6 FTE) to implement and deliver joint ILS services with the Metropolitan Nashville Public Schools – $ 356,628 4% funding of the library’s materials budget – $3,500,000 Friday service hours for the regional branch libraries (16.94 FTE) – $ 671,822 Contracted library grounds maintenance – $ 114,600 Continued bond funding to support building renovations – $2,500,000 Main library staffing enhancement (3 FTE) in Teen services, Special Collections and AV Services – $ 170,900 Funding enhancement to support inaugural year of Pathway for New Americans – $ 232,000

Recommendation: The Board recommends that these budget enhancements be presented to the Metropolitan government for consideration as part of the 2014/15 budget Draftor(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: Library Administrative Staff 3|Page

RESOLUTION 2014-02.01 2014/15 Budget Enhancement Resolution

WHEREAS, the public library is valued as an educational, informational, technological and community building resource, and WHEREAS, the library’s Strategic Plan has been consulted as a roadmap for development of budget requests and enhancements, and WHEREAS, Nashville and Davidson County looks to its public library as a leader to enhance reading and advance learning, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Board endorses the proposed budget enhancement packages set forth by the library’s staff and encourages their adoption as part of the Metropolitan Government’s 2014/15 budget.

IX. Adjournment The meeting adjourned at 12:56 p.m.

Next Board Meeting—Noon, March 18, 2014 Main Library Board Room 615 Church Street, Nashville TN 37219

Respectfully submitted by Beth Deeb

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Statistical Summary – March 2014 Nashville Public Library

Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total

Feb-14 Circulation 21,182 6,670 10,359 5,398 1,815 37,906 14,016 44,937 2,057 680 27,086 7,620 2,455 14,179 60,396 1,742 2,855 908 6,255 14,581 7,956 438 84,285 2 375,778

Downloadable Materials eBooks Audio Books Video Music Magazines Hoopla Total

Cardholders New Registrations Volunteer Services Numver of Volunteers Volunteer Hours

Month Feb-14 Feb-13 % of Total Circulation 5.64% 20,770 1.77% 6,016 2.76% 10,132 Jan-00 5,251 0.48% 2,739 10.09% 35,023 3.73% 15,175 11.96% 45,719 0.55% 1,865 0.18% 599 7.21% 27,879 2.03% 7,622 0.65% 3,355 0.55% 15,526 16.07% 57,063 0.46% 2,375 0.76% 3,312 0.24% 645 1.66% 9,431 3.88% 15,087 2.12% 8,352 0.12% 327 22.43% 50,646 1.6645% 8 344,917

Feb-14 Circulation 30,220 10,188 36 36,306 5,137 2,398 76,750

Feb-14 1,886 Feb-14 295 2637.25

% Change 2014-2013 1.98% 10.87% 2.24% 2.80% -33.73% 8.23% -7.64% -1.71% 10.29% 13.52% -2.84% -0.03% -26.83% -8.68% 5.84% -26.65% -13.80% 40.78% -33.68% -3.35% -4.74% 33.94% 66.42% -75.00% 8.95%

Feb-14 Year-to-Date 178,866 52,445 85,655 41,701 17,333 325,669 122,052 386,041 16,546 5,010 240,205 68,372 19,738 123,309 490,015 16,588 10,029 8,662 78,294 141,689 67,412 3,772 513,975 31 3,013,409

Fiscal Year-to-Date Feb-13 Year-to-Date 181,332 63,161 90,309 38,544 31,527 297,812 128,032 370,844 19,966 5,250 243,654 65,544 31,903 140,490 472,545 21,636 32,787 7,589 82,259 145,953 66,560 3,794 351,483 52 2,893,026

Feb-13 Circulation 22,913 7,292 111 14,369 5,961 n/a 50,646

% Change 2014-2013 31.89% 39.71% -67.57% 152.67% -13.82% n/a 51.54%

Feb-14 Year-to-Date 25,359

Active Patron Cards 312,398

Feb-13 299 2109.00

% Change 2014-2013 -1.36% -16.97% -5.15% 8.19% -45.02% 9.35% -4.67% 4.10% -17.13% -4.57% -1.42% 4.31% -38.13% -12.23% 3.70% -23.33% -69.41% 14.14% -4.82% -2.92% 1.28% -0.58% 46.23% -40.38% 4.16%

% Change 2014-2013 -1.34% 25.05%

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Statistical Summary – March 2014 Nashville Public Library Visits Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Self-Check Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park

Feb-14 Visits 1,482 11,844 6,922 13,097 7,155 5,414 16,390 7,433 18,852 3,591 14,725 11,207 10,270 24,802 65,648 5,995 4,377 3,137 6,989 13,850 7,319 4,145 264,644

Feb-13 Visits 1,772 14,467 7,870 13,757 7,055 3,636 18,143 20,975 18,721 4,392 16,810 12,883 11,743 25,512 55,088 7,630 6,711 6,286 11,597 12,582 8,444 4,378 290,452

Feb-14 Assisted Circulation 5,281 2,286 1,962 1,558 483 8,247 5,167 6,612 684 3,434 1,575 523 6,460 7,755 318 1,303 352 755 2,525 2,132 107

% Change 2014-2013 -16.37% -18.13% -12.05% -4.80% 1.42% 48.90% -9.66% -64.56% 0.70% -18.24% -12.40% -13.01% -12.54% -2.78% 19.17% -21.43% -34.78% -50.10% -39.73% 10.08% -13.32% -5.32% -8.89%

Feb-14 Circ / Visit n/a 1.79 0.96 0.79 0.75 0.34 2.31 1.89 2.38 0.57 1.84 0.68 0.24 0.57 0.93 0.29 0.65 0.29 0.89 1.05 1.09 0.11 1.10

Feb-14 Self-Check Circulation 11,920 2,909 6,255 2,473 1,103 20,665 6,123 28,242 951 17,559 4,896 1,419 5,137 16,455 643 1,319 201 2,905 8,818 4,385 113

Feb-13 Circ / Visit n/a 1.44 0.76 0.74 0.74 0.75 1.93 0.72 2.44 0.42 1.66 0.59 0.29 0.61 1.05 0.31 0.49 0.10 0.81 1.20 0.99 0.07 1.01

% Change 2014-2013 n/a 24.57% 26.06% 7.39% 1.36% -55.50% 19.81% 160.64% -2.39% 34.90% 10.91% 14.92% -16.33% -6.06% -11.12% -6.65% 32.17% 182.09% 10.05% -12.20% 9.90% 41.47% 8.72%

% Self-Check 69.30% 56.00% 76.12% 61.35% 69.55% 71.48% 54.23% 81.03% 58.17% 83.64% 75.66% 73.07% 44.30% 67.97% 66.91% 50.31% 36.35% 79.37% 77.74% 67.29% 51.36% 6|Page

Statistical Summary – March 2014 Nashville Public Library Hours Open Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Feb-14 Hours Open 152 152 190 152 152 152 190 152 190 152 190 152 152 190 215 152 152 152 88 190 152 120 3,539

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Public Computer Use Total On SiteComputer Use Total Wireless Use

Website Visits Webserver

Feb-13 Hours Open 152 152 190 152 152 152 190 152 190 152 190 152 152 190 188 152 152 152 152 190 152 120 3,576

Feb-14 Circ / Hour n/a 139.36 35.11 68.15 35.51 11.94 199.51 92.21 236.51 13.53 142.56 50.13 16.15 74.63 284.07 11.46 18.78 5.97 71.08 76.74 52.34 3.65 110.95

Feb-13 Circ / Hour n/a 136.64 31.66 66.66 34.55 18.02 184.33 99.84 240.63 12.27 146.73 50.14 22.07 81.72 306.71 15.63 21.79 4.24 62.05 79.41 54.95 2.73 100.74

146 181 392 719

110 162 389 661

% Change 2014-2013 32.73% 11.73% 0.77% 8.77%

2,706 3,934 19,024 25,664

1,424 3,001 19,108 23,533

90.03% 31.09% -0.44% 9.06%

Feb-14 60,697 17,231

Feb-13 61,957 14,884

% Change 2014-2013 -2.03% 15.77%

Feb-13 439,872

% Change 2014-2013 -2.92%

Feb-14

Feb-13

Feb-14 427,033

% Change 2014-2013 n/a 2% 11% 2% 3% -34% 8% -8% -2% 10% -3% 0% -27% -9% -7% -27% -14% 41% 15% -3% -5% 34% 10%

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Statistical Summary – March 2014 Nashville Public Library

Circulation Year-to-Date 2,893,026 FY13 3,013,409 FY14

450,000

February

400,000 344,917 2013 375,778 2014

350,000 300,000

8.95%

250,000 Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

Jan

Feb

On Site Computer & Wireless Usage Year-to-Date 677,779 FY13 685,440 FY14

110,000

February

90,000 70,000

76,841 2013 76,928 2014

50,000

1.41% Feb Mar Apr May Jun

Jul

Aug Sep

Oct Nov Dec

Jan

Visits Year-to-Date 2,495,982 FY13 2,310,568 FY14

500,000

February

400,000

290,452 2013 264,644 2014

300,000

-8.89%

200,000 Mar Apr May Jun

Jul

Aug Sep

Oct Nov Dec

Jan

Feb

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Statistical Summary – March 2014 Nashville Public Library

New Card Registrations Year-to-Date 37,100 FY13 25,359 FY14

15,000

February

10,000

2,082 2013 1,886 2014

5,000

-9.41%

0 Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

Jan

Feb

Total Programs Year-to-Date 4,595 FY13 5,031 FY14

900

February

700

661 2013 719 2014

500

8.77%

300 Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Total Program Attendance Year-to-Date 172,609 FY13 182,916 FY14

50,000 40,000 30,000 20,000 10,000

February 23,533 2013 25,664 2014

9.06% Mar

Apr May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Total Website Visits Year-to-Date

600,000

February

4,041,569 FY13 3,607,281 FY14

500,000

439,872 2013 427,033 2014

400,000

-2.92%

300,000 Mar Apr May Jun

Jul

Aug Sep

Oct Nov Dec

Jan

Feb

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Financial Overview – March 2014 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of February 28, 2014 Public Library GSD-General - Operating FY12-13 PY Budget PY Actuals Prior Year Thru Thru Prior YTD Budget Current Mo. Current Mo. Variance

FY13-14 Annual Budget

CY Budget Thru Current Mo.

Actuals Thru 2/28/14

YTD Variance

Variance Explanation

EXPENSES: Salaries:

Regular Pay Overtime

9,693,900 45,300

6,462,600 30,200

6,102,315 18,102

360,285 12,098

9,987,800 45,300

All Other Salary Codes

1,140,500

760,333

943,944

-183,611

1,215,900

10,879,700

7,253,133

7,064,361

Total Salaries

188,772 11,249,000

6,658,533 6,239,997 30,200 12,898 810,600

785,406

7,499,333

7,038,301

Fringes

4,345,500

2,897,000

2,959,335

-62,335

4,536,400

3,024,267 3,190,458

Other Expenses: Utilities

1,643,100

1,095,400

1,030,468

64,932

1,643,100

1,095,400 1,007,058

Professional & Purchased Services

533,700

355,800

284,338

71,462

475,700

317,133

332,002

Travel, Tuition & Dues Communications

17,700 587,900

11,800 391,933

19,290 159,263

-7,490 232,670

17,700 587,900

11,800 391,933

30,197 385,662

478,700 1,251,600 1,755,500

319,133 834,400 1,170,333

380,712 827,646 917,719

-61,579 6,754 252,614

483,100 1,277,000 1,813,500

322,067 851,333 1,209,000

393,780 844,730 982,625

Repairs & Maintenance Services Internal Service Fees All Other Expenses

TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions

21,493,400 14,328,932 13,643,132

475,400

316,933

294,748

685,800 22,083,400 14,722,266 14,204,813

22,185

475,400

316,933

287,468

LIB is at 93.7% thru FEB. Most vacancies are being held open. LIB 418,536 will monitor closely.

17,302 LIB is 96.9 thru FEB. LIB will 25,194 monitor closely throughout the fiscal LIB is at 93.9% of total budgeted salaries thru FEB . Most vacancies 461,032 are being held throughout FY14.

Fringe is slightly over at 105.5% thru FEB. LIB but does not have control over fringe costs but will monitor. In Jan a increase to fringe was given to all depts for 1.5% salary increase -166,191 effective 1/1/14

88,342 LIB slighly over in this line item at 102.8% due to temp services -14,869 needed to sustain library services Most travel will occur in the spring 2014. Lib membership due keep this figure over budget. However, LIB -18,397 will monitor.

6,271 LIB is over due to III library automation system payment in July -71,713 and repairs to facilities 6,603 226,375 Library appears to currently be under budget (94.7% in total) for FY14 517,453 YTD. LIB monitored all expenditures

29,465

0 0 0 0 0 0 0 475,400

0 0 0 0 0 0 0 316,933

0 0 0 0 0 0 0 294,748

0 0 0 0 0 0 0 22,185

0 0 0 0 0 0 0 475,400

0 0 0 0 0 0 0 316,933

0 0 0 0 0 0 0 287,468

0 0 0 0 0 0 0 29,465

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 475,400

0 316,933

0 294,748

0 22,185

0 475,400

0 316,933

0 287,468

0 29,465

318 278 40

SUMMARY OF VARIANCE:

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Personnel Summary – March 2014 Nashville Public Library

February 2014 New Hires / Resignations 2014 New Hires Name

Classification

Hill-Ocando, Carla Morris, Mary Ann Welch, Cassandra Martin, Emily

Circulation Supervisor Finance Mgr Circulation Assistant I Circulation Assistant I

Hire Date 1/20/2014 2/3/2014 2/17/2014 2/17/2014

Location Edmondson Pike Admin Srvs Southeast Thompson Lane

2014 Resignations Name

Classification

Youngblood, Kara McClanahan, James Howerton, Tracey Wright, April

Library Associate 1 Program Coordinator Library Associate 1 Library Associate 2

Resignation Date 1/2/2014 2/10/2014 2/23/2014 2/24/2014

Location Madison Reference-Main Nashville Room Hermitage

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Personnel Summary – March 2014 Nashville Public Library NPL Vacancies as of 3/21/2014 = Approved to fill by OMB = Retirement Incentive Vacancies = Requesting permission to fill from OMB

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40

BU

Division / Branch

39103401 39103401 39103310 39103355 39103203 39103340 39103303 39101090 39103380 39103310 39103303 39102000 39103380 39103360 39103206 39103335 39103303 39101070 39103207 39103207 39103303 39101060 39103355 39103385 39103305 39103310 39103203 39103320 39103335 39103360 39103207 39101030 39101050 39103335 39101030 39103207 39104061 39304065 39304026 39304094

ARCHIVES ARCHIVES BORDX CIRC CIRC GRN HILLS HERM LIMITLESS L SE BORDX HERM OP & MAIN-BR SE MADISON CHILD GOOD MADISON NASH RM REF REF HERM ILL LOOBY THOMP BELLEVUE BORDX CIRC DONELS GOOD MADISON REF EMERG TECH CONF CNTR GOOD EMERG TECH REF TALKING HR IMP NASH RM-SC NEIGH GRT

Title ARCHIVES ASSIST 3 ARCHIVES ASSIST 3 CIRCULATION ASSIST 2 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION SUPV CIRCULATION SUPV CUSTODIAN 1 - Branch LIBRARIAN 1 LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 2 LIBRARY ASSOC 2 LIBRARY MGR 1 LIBRARY MGR 1 LIBRARY MGR 2 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE OFFICE SUP REP 2 OFFICE SUPP REP 3 OFFICE SUPPORT REP 2 OFFICE SUPPORT SPEC 1 PROGRAM COORDINATOR RADIO ANNOUNCER PROG SPEC 2 PROGRAM COORDINATOR LIBRARY PAGE

Grade SR06 SR06 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR06 SR06 TG03 SR09 SR10 SR06 SR06 SR06 SR06 SR06 SR06 SR07 SR07 SR11 SR11 SR12 SR02 SR02 SR02 SR02 SR02 SR02 SR05 SR06 SR05 SR07 SR09 SR07 SR08 SR09 SR02

Name VACANT (D COX) UPGRD VACANT (NEW UPGRD) VACANT (M HOLT) VACANT (N BILLINGS) VACANT (S ARNTZ) VACANT (A HEYD) VACANT (N HINDALONG) VACANT (S MENTGES) VACANT (F TAYLOR) VACANT (T WILSON) VACANT (A SMITH) VACANT (M SINGER) VACANT (S LAKE) VACANT (L HAGEN) VACANT (L JENSEN) VACANT (NEW) VACANT (K YOUNGBLOOD) VACANT (T HOWERTON) VACANT (A NABOURS) VACANT (C STARKEY) VACANT (A WRIGHT) VACANT (M SHERRILL) VACANT (J PIPER) VACANT (K BARBER) VACANT (H BERG) VACANT (J HYDE) VACANT (J AUERWECK) VACANT (M SANTANA) VACANT (K BROOKS) VACANT (R MOORE) VACANT (E DERKACH) VACANT (G DRYE) VACANT (J MERLIN) VACANT (S JOHNSON) VACANT (N DROMGOOLE) VACANT (J MCCLANAHAN) VACANT (L ADAMS) VACANT (L ELLISON) VACANT (S GIBBONS) VACANT (C KANG)

FPS FTE F F F F F P F F F F F F P F F F F F P F F F F F F P P P P P P F F P F F F F F P

1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 0.75 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 0.49 0.49 0.50 0.49 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 0.38

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Brief Area Updates – March 2014 Nashville Public Library Administrative Service Report 

    

Working with Metro and Library HR to get needed positions posted, interviews scheduled and new hires in place. Still carrying 40 vacancies. New hires will help ease workloads throughout the system and interviews are taking place.

Working to get public faxes in 5 pilot locations, Edmondson Pike, Pruitt, Inglewood, Hermitage and Main.

Working with Main Library Administrator and Project Manager to ramp up for Main/Archives/Studio 3rd Floor renovations.

Continue training with new Finance Manager to transition more daily financial duties to new manager.

Continuing budget process. Next steps will be meeting with Finance Director, then Mayor’s Budget Hearing the Metro Council Hearings.

Working with Metro Nashville Police Department on security training for Managers, PIC’s and front line staff. Had first training March 20, 2014 at the Managers Meeting.

Branch Services Report Branch Staffing Branch Services filled three vacancies; 21 remain, which is a little over 13% vacant. We are pleased to be actively interviewing for nearly all vacant positions. We are pleased with our new hire selections, and anticipate filling more vacancies next month.

Jennifer Hunsicker formerly manager at Goodlettsville for 12 years has transferred as manager of the Bordeaux branch. Jessica Piper has been promoted from manager of the Looby branch to the Goodlettsville branch. We are actively interviewing for branch managers for the Thompson Lane and Looby branches.

Branch Renovations Renovations at Green Hills began on Monday, February 3 as we build out a Teen Center. Work in the meeting room and study rooms including new ceilings, fresh paint, and new carpet have been completed and these areas have reopened for public use. We are also doing repairs to the brick wall near the book drop lane and other minor interior repairs. The branch has remained open during all of this work, which will continue through the latter part of March.

The Richland Park closed Friday, February 14 for two weeks of renovations including: new sliding entry doors (with remote security locks) and renovations to the entry vestibule, a makeover of the meeting room with a new ceiling, new lights, fresh paint, and new carpet, and paint trim in the children’s area.

We are also using this opportunity to replace two vintage HVAC systems, add electrical outlets with USB 13 | P a g e

outlets for customers who bring their own devices to connect to free library Wi-Fi. The branch reopened as planned on Monday, March 3.

Collections and Technology Report

The new catalog has launched! With over 500,000 hits each month to our catalog, it needs to work well and help connect our patrons to our materials.

Check it out at http://catalog.library.nashville.org/

Top five things you'll love about the new catalog: 1. Find Similar Titles This tool points you to books and movies you might enjoy. Look for the More Like This icon in the search results or on the details page for any title.

2. Find the Next Book in a Series Series books are displayed, in order, on the details page for any series title. If we don’t own the next book in a series, you will see a gap. Let us know and we can try to borrow it for you from another library.

3. Get Recommendations Log in to your account and rate titles you enjoyed. Rate a title with 4 or 5 stars and we’ll recommend similar titles you might enjoy. Tell us you’re not interested and we won’t show you that title again.

4. Create Lists Keep track of favorite reads, movies you want to check out, or story books that your nephew would love. Lists can be public (so you can share) or private (for your eyes only).

5. Easy Access to our OverDrive ebooks and Audiobook Collection Now you can borrow from this popular collection right from the library catalog – no more logging in to a separate website. OverDrive holds and checkouts will also be displayed in your library account, so you can see what you have checked out all on one screen.

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Main Report Programming 

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More than 1700 people visited the library to compete or view project from the LEGO Competition held February 21-23. Lindsey Patrick was interviewed for Channel 5 news and the event received quite a few tags on social media. Over 350 people participated in the competition, ranging in ages from 3-65.

Teen staff member, Diane Colson, received a $1000 grant from YALSA & Dollar General which will allow the library to hire 1-2 interns this summer to help with the summer learning program.

Popular Materials staff member, Bill Chamberlain, interviewed Randy Jurgenson for his Legends of Film series this month. Jurgenson is a former NYPD detective that has appeared in over 30 films. He explained his role as technical advisor for movies and talked about his work on The French Connection and The Godfather.

Outreach  

Sandy Cohen has provided consultation to the Frist Center for the Visual Arts and the Country Music Hall of Fame and Museum to recommend ADA accommodations for the deaf and hard of hearing people that attend their exhibits and programs.

For the past month, Special Collections has invited friends, relatives and associates of Casa Azafrán to share their stories with StoryCorps @ your library. This partnership has successfully produced some of the project’s most impressive recordings to date, adding 16 new interviews to the collection. “They came and spoke. Some wept. Many joked. And everyone smiled.” —as noted by Tasneem Grace Tewogbola of Conexión Américas.

Building Renovations 

Renovations to the third floor will begin later this month.

Community Engagement Puppet Truck – Working with a full schedule of activities including 7 additional performances at branches for African American History month and a presentation for the Osher Lunch & Learn at Main.

Bringing Books to Life – Liz Atack, Bringing Books to Life Manager, received the 2014 Toyota Family Teacher of the Year. It’s the first time anyone from a library has received this award from the National Center for Families Learning. The award came with a $20,000 gift to NPLF! BBTL provided 66 programs to 1,547 in attendance. As of Feb. 28th, GROW has signed up 273 individuals for library cards.

Pathway for New Americans – Training for NPL staff took place on February 21. Pathway corners at Edmondson Pike, Southeast, Thompson Lane, and Madison will begin in April, with official launch with the Mayor and USCIS planned for May. 15 | P a g e

Adult Literacy – Mobile lab launched with bilingual workshop at our new partner location, Conexion Americas. 55 professionals attended a variety of professional development opportunities. VITA partners completed over 71 tax returns calculating refunds of over $144,000. Nashville Adult Literacy Council held 8 ESL class sessions at the Madison branch. 29 adult learners signed up for library cards this month.

TOTAL – TOTAL received the 2014 National Anti-Bullying Recognition AWARD from the School Safety Advocacy Council at the National Conference On Bullying in Orlando, Fla. NPL was the only non-school /Police department to win this award. Monica McLaurine, TOTAL Coordinator, also presented at this conference. News Channel 4 covered the Picture Me program at Martha O’Bryan.

Nashville Reads – Books were distributed around the city, and over 350 copies, in all formats, have been added to the library collection. For information, visit www.nashvillereads.org.

NCAA Women’s Final Four – Olympic swimmer Amanda Beard is confirmed as our NCAA major speaker on March 19. The library is offering 75 programs in support of this citywide initiative.

Salon@615 – 225 people attended the Anna Quindlen Salon at Ingram Hall, and 75 attended the Laura Lippman Salon.

Bellevue Building Project – Beverly Stucker Precious of Indianapolis, IN, was awarded the public art project. Additionally, Metro Arts approved Brenda Stein for an interior commission. Information about both these projects can be found on the Bellevue project page on our website.

The Studio – NPL hosted the national Learning Labs convening. Over 60 staff from libraries around the country learned best practices and were able to see how NPL conducted the planning process, implemented prototypes, are designing space, and plan to implement Studio@NPL around the system.

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