March 2013 Board information

NASHVILLE PUBLIC LIBRARY Board of Trustees March 2013 – Information

Next Board Meeting April 16, 2013 Madison Branch Library, Meeting Room 610 Gallatin Pike South, Madison TN 37115

NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES February 19, 2013 12:00 Noon Meeting Room, Edmondson Pike Library, 5501 Edmondson Pike, Nashville, TN 37211 Members Present:

Keith Simmons, Margaret Ann Robinson, Robert Oermann, Joyce Searcy and Lucy Haynes

Members Absent:

Jessie Van De Griek and Francie Hunt

Library Staff:

Kent Oliver, Tricia Bengel, Elyse Adler, Chase Adams, Jena Schmid, Emily Dye, Susan Drye, Jennifer Tullos and Beth Deeb

Also Present:

Corey Harkey, Metro Department of Law Attorney

Visitors:

Gloria Coleman, former Hermitage Branch Manager Mark Naccarato, SEIU Representative

I.

Call to Order / Roll Call Mr. Simmons called the meeting to order at 12:07 p.m.

II.

Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors Mr. Oliver introduced special guest Gloria Coleman.

IV. Public Comment There was no public comment this month.

V.

Board Chair Comments—Keith Simmons, Board Chair Mr. Simmons thanked the Director for the informative report he sends out in advance of each meeting. He also talked about the recent Urban Libraries Council Executive Board Meeting he attended in Tucson, Arizona, hosted by the Pima County Library. He noted two main points of emphasis: library partnerships with other agencies (such as a program where nurses from the Health Department provide services at library branches), and programming for the immigrant community, which is a tremendous need throughout the entire country. He also noted that in his work with ULC, he has seen the professional library community adapting to changes in the world and transforming itself in a positive way.

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VI. Approval of Minutes: January 15, 2013 Robert Oermann moved for approval of the minutes from last month’s meeting; the motion was seconded by Margaret Ann Robinson and passed unanimously.

VII. Library Director Report—Kent Oliver, Library Director a. Mr. Oliver asked that everyone be sure to read the Learning Labs progress information provided by Ms. Bengel (p. 16). b. He mentioned today’s Tennessean article about the proposed Green Hills Archives move, which would release the property back to the owners. This transfer of property will be discussed at tonight’s Council meeting, and Mr. Oliver noted that the overall coverage of the move has been positive. c. The Southeast Building project is moving forward, with the first design meeting scheduled for March 5. d. Staff Day is Monday, March 25 at the Martin Professional Development Center and Mr. Oliver invited Board members to join staff for lunch that day. e. Sometime in the next few months, a plan to reorganize the branch clusters will be presented to the Board. f. An eBook demonstration will also be planned for the Board. Several members expressed interest in learning more about the issues that publishers face providing digital content to libraries.

VIII. Staff Reports a. Nashville Reads—Elyse Adler Ms. Adler reported on the next Nashville Reads title: Life of Pi by Yann Martel.

Houghton Mifflin donated 1,000 copies of the book and is sponsoring the author visit for this citywide read program. The author kickoff event is Saturday, March 2, and will be followed by six weeks of related activities (March 2-April 13). All activities will be listed on the Nashville Reads website: www.library.nashville.org/nashvillereads. The finale will be a free after-hours event at the Zoo on April 13, with the Mayor, animal trainers, and a showing of the movie on an outdoor screen. The planning of Nashville Reads has been a collaboration between all partners: the library, Nashville Public Library Foundation, Humanities Tennessee, Parnassus Books, the Mayor’s Office, Houghton Mifflin, and Friends of the Library. b. Edmondson Pike Branch Update—Emily Dye Ms. Dye reported that Edmondson Pike is one of the five area libraries that opened in 2000, and she has been the Area Manager since the fall of 2009. They average 700900 visitors per day (over 1,000 per day during the summer), and have circulation that rivals Green Hills’. They have eleven FTE and four part-time staff (one key position, the circulation supervisor, is vacant due to the early retirement incentive). Edmondson Pike serves a diverse community, including many Spanish speakers and a large Kurdish population. They offer a large amount of children’s programming, and partner with the Princeton Review to offer ACT and SAT practice tests for their teens. They have two innovative new programs: a partnership with Elmcroft Senior Living Community and Southern Hills Medical Center (where a physician comes once a month to speak to seniors), and the Reading Paws program, where reluctant readers read to dogs to improve their literacy skills. Current projects include adding color and visual appeal to the Children’s area.

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IX. Committee Reports a. Board Art Committee Discussion Mr. Oermann reported on upcoming exhibits that the committee has been working on with the help of Liz Coleman. The first is a puppet exhibition in the Courtyard Gallery, which will be accompanied by an article about the Puppet Festival in Nashville Arts Magazine. This fall, the library will be partnering with Arts in the Airport to display works from their huge collection of art by local artists. Early next year, we will be working with artist Britt Stadig on a book art exhibit, in which twenty artists have been commissioned to participate.

X.

New Business Mr. Oliver explained that staff has been working the past few months to prepare both the required 2% budget reduction recommendation as well as a reasonable budget enhancement request. He presented an extended PowerPoint summary of the library’s recent budget history. Among various trends it indicated that since 2000, circulation and visit figures have dramatically increased and we have almost tripled our square footage (because of the new Main Library and the five Area Branches), but our current staff levels are close to pre-expansion levels. In addition, NPL is open fewer service hours system wide than prior to the expansion. a. 2013/2014 Budget Reduction Resolution—Kent Oliver & Chase Adams Library Administration is recommending two cuts in service to meet the $404,800 reduction: the closing of one community branch (to be determined) and the elimination of the Talking Library. Ms. Schmid explained that the Talking Library has not kept up with technological advances (the service is still a radio broadcast), and that therefore there are better state- and federally-funded services available. She also reviewed a recent survey of users that indicated marginal usage of the service. Joyce Searcy moved for approval of this resolution, Robert Oermann seconded the motion, and it passed unanimously.

RESOLUTION 2013-02.01 2013/14 Budget Reduction Recommendation

WHEREAS, the Metropolitan Government of Nashville & Davidson County has requested that the library submit a 2% budget reduction scenario for the current budget process, and WHEREAS, reductions in the library’s operating budgets over previous years do not allow for budget reductions without service elimination and reduction; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board that the Board concurs with the staff recommendation to eliminate a community branch library and the Talking Library service should a budget reduction occur in the 2013/14 Metro budget adoption process. b. 2013/2014 Budget Enhancement Resolution—Kent Oliver & Chase Adams The library has lost approximately 68 full time equivalent staff over the last ten years.

The budget enhancement request includes additional staff to open all branches on Fridays, to open the Main Library on Mondays, to adequately staff the new Southeast facility, and to meet the needs of the expanding Limitless Libraries program. It also includes 4% funding of the materials budget (which includes e-content), Emerging Technologies enhancements (such as databases, software, and online periodicals), grounds maintenance, and capital improvements (including new carpet, furniture, and 4|P a ge

HVAC systems). Mr. Simmons noted that the Board may want to be involved in advocating for these budget enhancements. The board enthusiastically voiced their support of these requests. Robert Oermann moved for approval of this resolution, Joyce Searcy seconded the motion, and it passed unanimously.

RESOLUTION 2013-02.02 2013/14 Budget Enhancement Resolution WHEREAS, the Nashville Public Library has experienced significant staffing and service reductions in recent years, and WHEREAS, the public library is valued as an educational, informational, technological and community building resource, and WHEREAS, the growth and quality of basic services is threatened at the current operating budget levels; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that the Board endorses the proposed budget enhancement packages set forth by the library’s staff and encourages their adoption as part of the Metropolitan Government’s 2013/14 budget. c. Resolution Recognizing Gloria Coleman RESOLUTION 2013.02.03 A RESOLUTION COMMENDING THE DEDICATED SERVICE OF MRS. GLORIA L. COLEMAN AND CONGRATULATING HER UPON HER RETIREMENT FROM THE NASHVILLE PUBLIC LIBRARY WHEREAS, Gloria L. Coleman, MLS, Library Manager III, Hermitage Area Library, retired on December 31, 2012, after completing forty years of outstanding service to Nashville Public Library, and WHEREAS, Mrs. Coleman began her career with Nashville Public Library as a Library Assistant in 1972 and that same year was promoted to Senior Library Assistant at the Green Hills Branch, also serving the Thompson Lane Branch and the Read & Rap Program, and WHEREAS, Mrs. Coleman began attending Vanderbilt University in 1974, graduating with her Master’s Degree in Library Science, and was promoted to Librarian in 1975 at the Edgehill Branch, and served in increasingly responsible positions as Senior Librarian at the Looby Branch from 1976-1979, as Librarian II at the Looby Branch from 1980-1983 and the Thompson Lane Branch from 1983-1987, and as Librarian III at the Donelson Branch from 1987-1996, and as Library Manager II at the Donelson Branch from 1996-2000, and WHEREAS, Mrs. Coleman became the Library Manager III for the Hermitage Area Libraries, serving the Donelson, East, and Hermitage Branches in 2000, where she remained until her retirement in 2012, and WHEREAS, during her tenure with Nashville Public Library her major accomplishments included serving as the library system’s literacy coordinator and longstanding Nashville Adult Literacy Council Board Member, committedly representing Nashville Public Library’s interests with the Tennessee Library Association while most notably organizing the library’s annual participation in 5|P a ge

Legislative Day, and becoming an active member of and promoting the library with local community organizations; NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board that we hereby commend the meritorious and dedicated service of Mrs. Gloria L. Coleman, congratulate her upon the occasion of her retirement from the Nashville Public Library, and extend our warmest wishes for her enjoyment and continued prosperity in the years that lie ahead.

BE IT FURTHER RESOLVED that this resolution be spread through the official publications of the Nashville Public Library and maintained in the official records of the Nashville Public Library Board.

The Board stated their thanks for forty years of service. Ms. Coleman said that it was a pleasure to serve the Nashville community and she hopes to continue to do so as a volunteer.

XI. Adjournment The meeting adjourned at 1:25 p.m.

Next Board Meeting窶年oon, March 19th Main Library Board Room 615 Church Street, Nashville TN 37219 Respectfully submitted by Beth Deeb

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Statistical Summary – March 2013 Nashville Public Library

Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total

Feb-13 Circulation 20,770 6,016 10,132 5,251 2,739 35,023 15,175 45,719 1,865 599 27,879 7,622 3,355 15,526 57,063 2,375 3,312 645 9,431 15,087 8,352 327 50,646 8 344,917

Downloadable Materials eBooks Audio Books Video Music Magazines Total

Cardholders New Registrations

Month Feb-13 Feb-12 % of Total Circulation 6.02% 22,054 1.74% 8,984 2.94% 11,664 Jan-00 4,003 0.79% 3,636 10.15% 35,565 4.40% 16,570 13.26% 48,366 0.54% 3,462 0.17% 564 8.08% 29,446 2.21% 9,555 0.97% 4,187 0.54% 16,975 16.54% 63,717 0.69% 2,524 0.96% 4,993 0.19% 905 2.73% 10,031 4.37% 18,427 2.42% 9,220 0.09% 586 14.68% 33,486 2.7343% 4 358,924

Feb-13 Circulation 22,913 7,292 111 14,369 5,961 44,685

Feb-13 2,082

% Change 2012-2011 -5.82% -33.04% -13.13% 31.18% -24.67% -1.52% -8.42% -5.47% -46.13% 6.21% -5.32% -20.23% -19.87% -8.54% -10.44% -5.90% -33.67% -28.73% -5.98% -18.13% -9.41% -44.20% 51.25% 100.00% -3.90%

Feb-12 Circulation 15,225 4,938 85 13,238 0 33,486

Feb-13 Year-to-Date 181,332 63,161 90,309 38,544 31,527 297,812 128,032 370,844 19,966 5,250 243,654 65,544 31,903 140,490 472,545 21,636 32,787 7,589 82,259 145,953 66,560 3,794 351,483 52 2,893,026

Fiscal Year-to-Date Feb-12 Year-to-Date 177,167 73,154 88,492 37,287 28,946 307,012 137,147 392,220 40,415 6,217 251,596 75,007 32,011 139,856 498,765 18,428 39,426 8,292 78,472 160,556 73,739 4,613 218,644 47 2,887,509

% Change 2012-2011 50.50% 47.67% 30.59% 8.54% #DIV/0!

33.44%

Active Patron Feb-13 Cards Year-to-Date 37,100 319,897

% Change 2012-2011 2.35% -13.66% 2.05% 3.37% 8.92% -3.00% -6.65% -5.45% -50.60% -15.55% -3.16% -12.62% -0.34% 0.45% -5.26% 17.41% -16.84% -8.48% 4.83% -9.10% -9.74% -17.75% 60.76% 10.64% 0.19%

Statistical Summary – March 2013 Nashville Public Library Visits Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Self-Check Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park

Feb-13 Visits 1,772 14,467 7,870 13,757 7,055 3,636 18,143 20,975 18,721 4,392 16,810 12,883 11,743 25,512 55,088 7,630 6,711 6,286 11,597 12,582 8,444 4,378 290,452

Feb-12 Visits 1,838 15,167 8,788 13,208 7,333 6,615 22,247 27,839 42,859 4,328 17,136 12,886 8,453 29,114 54,632 8,014 6,589 7,641 10,807 11,382 8,988 4,872 330,736

% Change 2012-2011 -3.59% -4.62% -10.45% 4.16% -3.79% -45.03% -18.45% -24.66% -56.32% 1.48% -1.90% -0.02% 38.92% -12.37% 0.83% -4.79% 1.85% -17.73% 7.31% 10.54% -6.05% -10.14% -12.18%

Feb-13 Assisted Feb-13 Self-Check Circulation Circulation 5,517 11,337 1,721 2,996 2,123 6,402 1,791 2,376 481 1,759 9,056 18,411 4,554 7,552 6,894 29,450 786 619 3,163 19,487 1,794 4,809 701 1,870 5,344 7,445 6,424 16,898 229 1,322 1,299 1,565 232 216 767 6,955 3,170 8,697 2,061 5,035 53 128

Feb-12 Circ / Visit n/a 1.44 0.76 0.74 0.74 0.75 1.93 0.72 2.44 0.42 1.66 0.59 0.29 0.61 1.05 0.31 0.49 0.10 0.81 1.20 0.99 0.07 1.01

Feb-12 Circ / Visit n/a 1.45 1.02 0.88 0.55 0.55 1.60 0.60 1.13 0.80 1.72 0.74 0.50 0.58 1.18 0.31 0.76 0.12 0.93 1.62 1.03 0.12 0.98

% Change 2012-2011 n/a -1.27% -25.23% -16.60% 36.35% 37.05% 20.75% 21.55% 116.41% -46.91% -3.49% -20.21% -42.32% 4.38% -11.04% -1.17% -34.87% -13.37% -12.39% -25.93% -3.58% -37.90% 2.96%

% Self-Check 67.27% 63.51% 75.10% 57.02% 78.53% 67.03% 62.38% 81.03% 44.06% 86.04% 72.83% 72.73% 58.21% 72.46% 85.24% 54.64% 48.21% 90.07% 73.29% 70.96% 70.72%

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Statistical Summary – March 2013 Nashville Public Library Hours Open Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Public Computer Use Total On SiteComputer Use Total Wireless Use

Website Visits Webserver

Feb-13 Hours Open 152 152 190 152 152 152 190 152 190 152 190 152 152 190 188 152 152 152 152 190 152 120 3,576

Feb-12 Hours Open 160 160 200 160 160 160 190 160 200 160 200 160 160 200 197 160 160 160 160 200 160 128 3,755

Feb-13 Circ / Hour n/a 136.64 31.66 66.66 34.55 18.02 184.33 99.84 240.63 12.27 146.73 50.14 22.07 81.72 306.71 15.63 21.79 4.24 62.05 79.41 54.95 2.73 100.74

Feb-12 Circ / Hour n/a 137.84 44.92 72.90 25.02 22.73 187.18 103.56 241.83 21.64 147.23 59.72 26.17 84.88 326.30 15.78 31.21 5.66 62.69 92.14 57.63 4.58 99.84

110 162 389 661

90 160 384 634

% Change 2012-2011 22.22% 1.25% 1.30% 4.26%

1,424 3,001 19,108 23,533

1,536 4,570 17,815 23,921

-7.29% -34.33% 7.26% -1.62%

Feb-13 61,957 13,113

Feb-12 67,906 12,515

% Change 2012-2011 -8.76% 4.78%

Feb-13 439,872

Feb-12 463,527

% Change 2012-2011 -5.10%

Feb-13

Feb-12

% Change 2012-2011 n/a -1% -30% -9% 38% -21% -2% -4% 0% -43% 0% -16% -16% -4% -6% -1% -30% -25% -1% -14% -5% -40% 1%

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Statistical Summary – March 2013 Nashville Public Library

Circulation Year-to-Date 2,887,509 2012 2,893,026 2013

450,000

February

400,000 350,000

358,924 2012 344,917 2013

300,000

-3.90%

250,000 Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

Jan

Feb

On Site Computer & Wireless Usage Year-to-Date 657,695 2012 676,008 2013

110,000

February

90,000

80,421 2012 75,070 2013

70,000

-6.65%

50,000 Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

Jan

Feb

Visits Year-to-Date

500,000

February

2,678,234 2012 2,495,985 2013

400,000

330,736 2012 290,452 2013

300,000

-12.18%

200,000 Mar Apr May Jun

Jul

Aug Sep

Oct

Nov Dec

Jan

Feb

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Statistical Summary – March 2013 Nashville Public Library

New Card Registrations Year-to-Date 34,946 2012 37,100 2013

15,000

February

10,000

2,749 2012 2,082 2013

5,000

-24.26%

0

Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

Jan

Feb

Total Programs Year-to-Date

900

February

4,159 2012 4,555 2013

700

634 2012 661 2013

500

4.26%

300

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Total Program Attendance Year-to-Date

40,000

February

155,725 2012 167,079 2013

30,000

23,921 2012 23,533 2013

20,000

-1.62%

10,000 Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

Jan

Feb

Total Website Visits Year-to-Date

600,000

February

3,589,638 2012 4,041,569 2013

500,000

463,527 2012 439,872 2013

400,000

-5.10%

300,000

Mar Apr May Jun

Jul

Aug Sep

Oct

Nov Dec

Jan

Feb

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Financial Overview – March 2013 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of February 28, 2013 Public Library GSD-General - Operating FY11-12 Prior Year Budget

PY Budget Thru Current Mo.

PY Actuals Thru Current Mo.

FY12-13 Annual Budget

Prior YTD Variance

CY Budget Thru Current Mo.

Actuals Thru 2/28/2013

YTD Variance

Variance Explanation

EXPENSES: Salaries: LIB is at 94.4% thru FEB. Most vacancies are held open and will be most of FY13 especially if incentive 360,285 goes through

Regular Pay Overtime

9,333,700 45,300

6,222,467 30,200

5,784,219 13,929

438,248 16,271

9,693,900 45,300

6,462,600 30,200

6,102,315 18,102

All Other Salary Codes

1,183,700

789,133

894,021

-104,888

1,140,500

760,333

943,944

10,562,700

7,041,800

6,692,169

349,631

10,879,700

7,253,133

7,064,361

188,772 are being held throughout FY13.

Fringe is over at 102.2% thru FEB due to higher overall fringe costs. LIB will keep an eye on fringe costs but does not have much control of this -62,335 cost.

12,098 LIB is slightly over thru FEB due to retirement incentive payouts. LIB will

-183,611 keep an eye on expenditures.

LIB is at 97.4% of total budgeted salaries thru FEB . Most vacancies

Total Salaries

Fringes

4,151,800

2,767,867

2,723,923

43,944

4,345,500

2,897,000

2,959,335

Other Expenses: Utilities Professional & Purchased Services

1,643,100 488,700

1,095,400 325,800

1,061,492 343,178

33,908 -17,378

1,643,100 533,700

1,095,400 355,800

1,030,468 284,338

17,700 580,500

11,800 387,000

16,219 496,798

-4,419 -109,798

17,700 587,900

11,800 391,933

19,290 159,263

64,932 71,462 Most travel will occur in the spring 2013. This line is over due to ULC

Travel, Tuition & Dues Communications

Repairs & Maintenance Services Internal Service Fees Transfers to Other Funds & Units All Other Expenses

TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions SUMMARY OF VARIANCE:

478,700 1,046,700 0 1,416,600

319,133 697,800 0 944,400

439,800 707,022 0 770,548

-120,667 -9,222 0 173,852

478,700 1,251,600 0 1,755,500

319,133 834,400 0 1,170,333

380,712 827,646 0 917,719

-7,490 Membership Dues.

232,670 LIB is over due to III library automation system payment in July and repair costs that have put us over in this -61,579 category.

6,754 0 252,614 Library is slightly under budget for FY13 through FEB. LIB will monitor all expenditures closely especially if retirement incentive passes. LIB must 685,800 recoup incentive costs.

20,386,500

13,591,000

13,251,149

339,851

21,493,400

14,328,932

13,643,132

485,400

323,600

309,953

13,647

475,400

316,933

294,748

22,185

0 0 0 0 0 0 0 485,400

0 0 0 0 0 0 0 323,600

0 0 0 0 0 0 0 309,953

0 0 0 0 0 0 0 13,647

0 0 0 0 0 0 0 475,400

0 0 0 0 0 0 0 316,933

0 0 0 0 0 0 0 294,748

0 0 0 0 0 0 0 22,185

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 485,400

0 323,600

0 309,953

0 13,647

0 475,400

0 316,933

0 294,748

0 22,185

318 285 33

Personnel Summary – March 2013 Nashville Public Library February 2013 New Hires / Resignations for Board Report 2013 New Hires EES #

Name

Classification

119883 Lindsay, Heather Circulation Assistant 1 123520 Arutuyin, Margarita Library Page Bruce, Tracy Custodian 1

Hire Date 2/4/2013 2/18/2013 2/18/2013

Home BU Location 39104041 Green Hills 39104041 Reference 39160210 Custodial-Branches

2013 Resignations EES #

Name

593768 381670 382189 382988 383238 383287 381921 382516 381504 381772 382092

Classification

Farley, Robert Circulation Assistant 1 Adams, Larry Radio Announcer Majors, Katie Circulation Assistant 2 Edgin, Mary Library Associate 1 Dromgoole, Nancy Library Associate 1 Scott, Myles Library Associate 2 Ballenger, Dorothy Library Associate 1 Zipperer, John Circulation Assistant 2 Belford, Pam Library Associate 1 Bobbitt, Linda Office Support Manager Rahsingeda, AbdullaCirculation Assistant 2

ResignationHome Date BU Location 2/13/2013 2/28/2013 2/28/2013 2/28/2013 2/28/2013 2/28/2013 2/28/2013 2/28/2013 2/28/2013 2/28/2013 2/28/2013

39104041 39104061 39104041 39104041 39104001 39104041 39104041 39104041 39101010 39104041 39104041

Hermitage Talking Library Hadley Park Reference Children's Reference Old Hickory Bellevue Tech Srvs Main - Circ Main - Circ

retire retire retire retire retire retire retire retire retire retire

NPL Vacancies as of 2/28/2013

= Approved to fill by OMB = Retirement Incentive Vacancies = Requesting permission to fill from OMB BU

1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34

39104021 39104021 39104041 39104041 39104041 39104041 39104041 39104041 39104041 39104041 39101010 39104041 39104041 39104041 39104001 39104001 39104001 39104041 39104001 39101010 39104041 39104071 39104071 39104041 39104041 39104041 39104041 39104041 39104041 39104041 39101010 39104061 39101010

Division / Branch

Title ARCHIVES ASSIST 1 ARCHIVES ASSIST 1

Grade SR04 SR04

CIRC BELLEVUE HADLEY ED PIKE BORDX ADMIN SVCS REF OLD HICK BORDX CHILD REF CHILD HERM CHILD EMERG TECH REF HERM BORDX CIRC CHILD GOOD CIRC MADISON REF CIRC

CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION SUPV CIRCULATION SUPV HUMAN RES ASST 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 2 LIBRARY MGR 3 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE OFFICE SUPPORT MGR

SR04 SR04 SR04 SR04 SR04 SR04 SR06 SR06 SR06 SR06 SR06 SR06

MAIN ADMIN

OFFICE SUPPORT REP 2

SR05

VACANT (J HARRISON)

TALKING ADMIN SVCS

RADIO ANNOUNCER SPECIAL ASST TO THE DIRECTOR

SR07 SR13

VACANT (L ADAMS)

ARCHIVES ARCHIVES GRN HILLS HERM HERM

SR06

SR06 SR06 SR06 SR06 SR06 SR07 SR13 SR13 SR02 SR02 SR02 SR02 SR02 SR02 SR09

Name

VACANT (A VETETOE) VACANT (D COX) VACANT (B KEOUGH) VACANT (L SHOULDERS) VACANT (T FARLEY)

VACANT (A RAHSINGEDA) VACANT (J ZIPPERER) VACANT (K MAJORS) VACANT (D JABBOUR) VACANT (T WILSON)

VACANT (J HORN) VACANT (A EDGIN) VACANT (D BALLENGER) VACANT (D RAMSEY)

VACANT (E MANNING) VACANT (H FACH) VACANT (J GOETZ) VACANT (L BROOKS) VACANT (N DROMGOOLE) VACANT (P BELFORD) VACANT (M SCOTT) VACANT (G COLEMAN) VACANT (V MALONE) VACANT (J AUERWECK) VACANT (J SANDERS)

VACANT (J SIZEMORE) VACANT (K HOWELL) VACANT (R MOORE) VACANT (S BROWN) VACANT (L BOBBITT)

VACANT (C BARBER-Dwngrd for PR)

FPS

FTE

F

1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.49 0.49 0.50 0.50 0.49 1.00 0.23 1.00 1.00

F

P F F F F F F F F F F F F F P F F F F F F P P P P P P F P F F

28.20

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Marketing Summary – March 2013 Nashville Public Library PR INITIATIVES Nashville Reads – PR/Marketing o MTA Bus Panels displaying Nashville Reads campaign o TPAC: 2,500 bookmarks distributed in the Playbill for TRACES at TPAC. o Vanderbilt Baseball: Kent will do the “first pitch” at a Vandy Baseball game on April 2. o Predators Hockey: Kent announced Nashville Reads to 17k Preds fans on megatron Discover NPL-Metro 3 program under production UnBound Quarterly Publication – production to begin Elevator Speech NPL in the Press Publications or Media

Date

Heading

Blogs.tennessean.com (Ms. Cheap)

Feb 3

Tennessean (Ms. Cheap)

Feb 8

News Channel 5 (Weekend Morning Report) Official Program Guide, Nashville Predators Tennessean Blogs.tennessean.com (Ms. Cheap)

Feb 9 Feb. 10 Feb 12 Feb 14

Nashville Scene

Feb 14

News Channel 4 WSMV

Feb 15

Fox 17 News Tennessean Tennessean, Courier-journal.com

Feb 15 Feb 19 Feb 19

Tennessean

Feb 20

The Tennessee Tribune

Feb 21

New York Times

Feb 21

Fox 17 Tennessee Mornings Tennessean

Feb. 22 Feb. 22

Library has lots of Black History programs and events…

It’s a great month for music (African American History Month corrections) Virtuoso Guitar Series Nashville Reads Library official has a passion for history Nashville Reads brings in “Life of Pi” author Yann Martel on March 2 for free lecture Reconsidering the controversial path of civil-rights leader Whitney Young in a new documentary Wishing Chair Production’s Anansi the Spider Zinio Free Magazine download Metro Archives may move downtown Metro seeks input for public art on civil rights movement Lego building contest rewards child’s play Main Library’s New Director Talks Black History Month, Future Plans Photographic Artifacts of Black Civil War Troops Lego Contest Police: Man watched child porn at Nashville library 12 | P a g e

New Channel 2

Feb. 22

Metro Schools Blog (Children First)

Feb. 22

Tennessean (Ms. Cheap) News Channel 5 at 6 Tennessean

Feb. 23 Feb. 23 Feb. 24

The City Paper

Feb. 24

News Channel 2 This Morning Chapter 16: TN writers, readers

Feb. 26 Feb. 26

Nashville Public Radio (events calendar)

Feb. 26

Tennessean

Feb. 27

Tennessean

Feb. 28 & March 1 Feb. 28 Feb. 28 Feb. 28

Tennessean Channel 4 News (at 4PM) News Channel 2 (at 5PM) Tennessean (Ms. Cheap)

Feb. 28 & March 1

Man arrested for looking at child porn at library Stop! Drop everything…and read for Nashville Public Library and Dr. Seuss Drop Everything and Read Lego contest ‘Life of Pi’ author will peaks in Nashville Saturday Yann Martel talks about Life Since Life of Pi Life of Pi, Yann Martel author talk Mayor Karl Dean is serious about getting Nashvillians to read – and talk About – great books Yann Martel Author Talk – Nashville Reads: Life of Pi Davidson Briefs: Workshop focuses on civil rights art project ‘Life of Pi’ author kicks off Nashville Reads campaign Civil rights art for Nashville? Ideas arise Civil rights room Feature on Dorothy Ballenger Retiring, Old Hickory branch Nashville gives props to thrift store (Nashville Opera on Tour at Goodlettsville featured

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Brief Area Updates – March 2013 Nashville Public Library

Administrative Service Report Staffing We continue to be challenged by the staffing issues associated with the retirement incentive program.

This has required the use of volunteers, temporary staffing from Metro’s temp agency ADDECO and creative scheduling and shuffling of staff.

Budget and Finance The library filed for a total of $575,529 in telecommunications discounts from the Federal E-rate program. This program allows for Public Libraries and schools to apply for discounts for Internet access, computer telecommunications between facilities, and basic telephone service. The discounts are based on the number of free and reduced cost lunches provided to students in the local school district. Our discount rate increased from 80% for the current year to 90% for FY 13-14.

The library will have to request a supplemental budget appropriation for the current fiscal year due to the payment of the retirement incentive and large lump sum payments of retiree accumulated vacation.

Metro departments have been requested to submit estimated budget supplements by Metro Finance.

We are working on these estimates now but we feel it will be in the neighborhood of $75,000 to $100,000.

Facilities Design Build teams submitted their proposals for stage one for the Bellevue Library Project on February 15th. A total of 8 Design/build proposals were received including: RG Anderson Construction/ EOA architect Bomar Construction/Kline Swinney Associates architect D.F Chase Inc/Tuck Hinton architect Rock City Construction/Moody Nolan architect Skanska USA Building Inc/720 Design architect American Constructors/Centric architect Knestrick Contractor Inc/Studio 8 Design architect Messer Construction/Hastings architect These proposals are being reviewed and 3-4 of the design/build teams will be selected to advance to stage 2.

Branch Services Report Staffing During February branches have completed training for 3 Adecco associates to help with coverage in the wake of incentive retirements. Bordeaux, Hadley Park, Old Hickory, and Bellevue had experienced the 14 | P a g e

greatest impact as a result of these retirements. Other NPL departments are being helpful in providing coverage as needed. We plan to begin filling these branch vacancies in May and have all filled by the end of September.

NCAC Summer Interns Branch Services has requested 13 student interns for the month of June through Nashville Career Advancement Center. This program for rising high school seniors has benefited us over the past three years and the program has improved noticeably with each passing year. Branch staff are participating in the student interview process and have an opportunity to request specific student interns.

Foundation Branch Visits On Saturday, February 9, Larry Price conducted branch tours of Edgehill, North, Pruitt, Donelson, and Hermitage with Tari Hughes and Foundation board members Katie Varney, Juli Mosley, Jean Ann Banker, and Barbara Haugen. This was a great opportunity to share the history of the branches and our vision for future direction. We also discussed the upcoming centennial of the Carnegie North branch.

Driver’s License Kiosk - Goodlettsville Branch Services is working with Tennessee Department of Safety regarding the possible placement of a driver’s license kiosk at the Goodlettsville branch. Branch Services conducted a site survey on Tuesday, February 12 and are evaluating the equipment at existing area kiosks and determining the level of staff .

March Branch Events Goodlettsville scheduled month long Move It March programs to promote physical activity and to encourage a healthier lifestyle. Madison, Goodlettsville, Hermitage and Edmondson Pike branches joined to together to present a system-wide Animanga Festival for teens at Madison on Saturday, March 16 with associated events at the other participating locations. This is funded through the Foundation.

Collections and Technology Report This month, Limitless Libraries helped energize MNPS students and teachers to get reading! Thanks to Stephanie Ham and Renuka Christoph, 32,576 students and teachers participated in Drop Everything and Read. Students, teachers and staff agreed to DEAR for 20 minutes on February 26th. Reading was classified as Read aloud from a teacher Reading an eBook Silent reading Listening to a Playaway/audio book and following along with a book

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Due to a last minute scheduling conflict Mayor Dean had to cancel his time to DEAR at Bellevue Middle school. But, luckily, First Lady Chrissy Haslam was able to join the middle schoolers.

To incentivize the day, DEAR stickers and tattoos were delivered to all participating schools and MNPS PR helped with social media.

We are making a very concentrated effort to improve the number of students who can easily access NPL collections from their homes and school libraries by helping MNPS publicize the program and ensure that the students have easy access to their library card numbers and PINs. Trends are continuing to go up and we expect them to continue climbing rapidly.

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Below is a snapshot of the checkouts from NPL to MNPS students. Local checkouts and ebook checkouts are also rising rapidly.

Check-out Month

2010-11

2011-12

2012-13

School Year

School Year

School Year

August

29

321

4,516

September

617

2,593

9,324

October

662

5,364

11,138

November

782

7,020

14,077

December

400

3,571

8,396

January

571

6,092

10,872

February

600

7,189

11,249

Main Report TLA Legislative Day The Main Library Conference Center hosted TLA Legislative Day on February 19. The TLA Legislation Day helps TLA members to communicate and build relationships with their state representatives. Several staff members from the library system were in attendance.

Sister Cities Visit As part of their tour of the best of Nashville, a student delegation from Guangjin-gu, South Korea visited and toured the library. They also made a donation of books about Korean culture and language to NPL’s 17 | P a g e

collection. A group of teens from Nashville will in exchange visit Guangjin-gu, Seoul this summer. NPL will share some books on Tennessee and America from our own library to their’s.

Space Planning In preparation for the Archives move to Main Library, we are planning for many changes to take place to the library space. Staff have begun to evaluate collections and the amount of shelving that will be required. Staff have also noted that they are fielding many more questions about how to use their tech devices to access library services. We hope to design new spaces that will better allow us to work with patrons and their own tech devices.

LEGO Mania February 21-24 was the 3rd Annual LEGO Competition. The Children’s Staff put in a tremendous amount of work to make this a huge success. The program evaluations and comments were overwhelmingly positive. Winning entries can be viewed on our website. Some facts about the event: o o o o

305 entries 725 people viewed the projects 425 people voted for their favorites in each age range 400 people attended the award ceremony on Sunday

Community Engagement Report Wishing Chair – Tremendous turn-outs for performances of Anansi in February for African-American History month. A special performance of the show was filmed by Metro 3.

Puppet Truck - Many Moons and Ellingtown were performed around the city at schools and branch libraries. Curriculum and teacher’s guides for Hamlet were created and sent to middle schools who will be receiving performances of that show.

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BBTL – Offered 9 Loving & Learning workshops and 23 story times in the month of February! Anansi the Spider will begin in the summer so materials and curriculum are currently being developed.

TOTAL— Programs in February included Bullying for Parents at Fannie Battle Day Home and, specifically for African American history month at branch locations, 4 History of Hip Hop and 3 Is Racism Still an Issue? programs were offered. The bullying photo exhibit was on display at Looby in Feb. and will travel to Thompson Lane in March.

Puppet Festival— Partnered with WNPT assisting them with their fundraiser and promoting our International Puppet Festival. Staff and puppets answered phones. The staff at NPT was thrilled with the results.

Nashville Reads— Kicked off at the Main library, on March 2nd, with Yann Martel speaking to over 400 in attendance. A variety of programming has been confirmed throughout the city over the next 6 weeks culminating in a Life of Pi movie showing, for free, at the Nashville Zoo on April 13th.

System-wide Programming—African-American History Month just ended with over 150 programs system-wide.

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