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NASHVILLE PUBLIC LIBRARY Board of Trustees Meeting January 21, 2014


Nashville Public Library Board of Trustees Agenda January 21, 2014 Main Library 615 Church Street Nashville TN 37219 Board Room - 12:00 Noon I.

Call to order / Roll Call

II.

Metro Ordinance Required to be announced at all Board Meetings – Board Chair, Keith Simmons a. “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III.

Introduce Visitors

IV.

Public Comment

V.

Board Chair Comments – Keith Simmons

VI.

Approval of Minutes: December 17th, 2013…………………..………………………………….………….pg. 1 – 4

VII.

Library Director Report a. Library Director, Kent Oliver

VIII.

Staff Reports a. Nashville Public Library Foundation Update – Tari Hughes, President

IX.

New Business a. Appointment of Metropolitan Government of Nashville & Davidson County Archivist………………………………………………….………..pg. 17 – 18 b. Preliminary 2014/15 Library Budget Request Discussion c. Policy Discussion: Corporate sponsorship of library programs

X.

Adjournment Next Board of Trustees Meeting 12:00 Noon – February 18, 2014 Pruitt Branch Library – Meeting Room 117 Charles E. Davis Boulevard Nashville TN 37210


NASHVILLE PUBLIC LIBRARY A City with a Great Library is a Great City ® LIBRARY BOARD MINUTES December 17, 2013 12:00 Noon North Branch Library, 1001 Monroe Street, Nashville, TN 37208 Members Present:

Keith Simmons, Francie Hunt, Joyce Searcy, Lucy Haynes, Sepi Khansari and Robert Oermann

Members Absent:

Margaret Ann Robinson

Library Staff:

Kent Oliver, Elyse Adler, Larry Price, Susan Drye, Sarah Squires, Tricia Bengel, Jena Schmid, Andrea Fanta, Cloreace Eppenger and Beth Deeb

Also Present:

Susan Chambers, Friends of the Library Ashley Daugherty, Mayor’s Office Corey Harkey, Metro Department of Law Attorney

Visitors:

Debra Gentry, President, Bellevue Friends of the Library Bob Allen, Bellevue Exchange Club Larry Jance, Bellevue Exchange Club Tony Gonzalez, The Tennessean Steve Reiter, member of the public

I.

Call to Order / Roll Call Keith Simmons called the meeting to order at 12:00 p.m.

II.

Metro Ordinance required to be announced at all Board Meetings – Board Chair, Keith Simmons “Pursuant to the provisions of § 2.68.030 of the Metropolitan Code of Laws, please take notice that decisions of the Nashville Public Library Board may be appealed to the Chancery Court of Davidson County for review under a common law writ of certiorari. Any appeal must be filed within sixty days after entry of a final decision by the Board. Any person or other entity considering an appeal should consult with an attorney to ensure that time and procedural requirements are met.”

III. Introduce Visitors Mr. Simmons introduced Susan Chambers and Debra Gentry from the Friends of the Library, and Bob Allen and Larry Jance from the Bellevue Exchange Club. IV. Public Comment Steve Reiter called the Board’s attention to the USA Freedom Act, a bipartisan bill supported by the American Library Association which would rewrite section 215 of the Patriot Act and place restrictions on collection of library information by the National Security Agency. 1|Page


V.

Approval of Minutes: October 15th and November 19th 2013 Robert Oermann moved for approval of the minutes from the October meeting; the motion was seconded by Lucy Haynes and passed unanimously. Mr. Simmons noted a correction to the November minutes: the minutes scheduled for approval at that meeting were from October 15 rather than September 17. With this change, Mr. Oermann moved for approval of the November minutes, Ms. Haynes seconded the motion, and it passed unanimously.

VI. Library Director Report—Kent Oliver, Library Director a. Mr. Oliver introduced Andrea Fanta, the library’s new Public Information Officer. b. The Old Hickory renovation is going well, and the reopening ceremony is scheduled for Thursday, January 16 at 10:30 a.m. c. The second round of 4% funding is expected to be approved at tonight’s Council meeting. It will fund materials and opening day collections at Bellevue and Southeast. d. Mr. Oliver noted two Urban Libraries Council documents that had been given to the Board: an article on libraries and their Foundations that he and Tari Hughes helped formulate, and an article on desirable characteristics of library Board members. e. Year-to-date statistics have been affected by building closures, changes in programming, and last year’s early voting, but circulation is still up. f. Mr. Oliver noted a recent article in the Tennessean about NSA data mining, and explained that he had been involved in an ALA privacy campaign concerning this issue. g. Friends of the Bellevue Library & Exchange Club Presentations—Ms. Gentry presented a $14,000 donation from this year’s Taste of Bellevue event, and said that another Taste of Bellevue is planned for 2014. Mr. Allen presented a $10,000 donation from the Bellevue Exchange Club Foundation for the electronic history wall. VII. Staff Reports a. North Branch Library—Larry Price The North Branch is the oldest library in the system, and will be celebrating its centennial in 2015. Mr. Price explained that the branch does a tremendous amount of outreach with only two full-time employees, and introduced branch PIC Cloreace Eppenger. Ms. Eppenger reported that the branch has nineteen public computers in high demand, and well-attended preschool storytimes on Wednesday and outreach storytimes on Thursday. Free homework help is provided on Tuesday evenings by Hopewell Missionary Church. The branch has a very diverse patron base, and the staff places a high priority on creating a positive and welcoming environment for every patron. b. North Branch Renovation—Larry Price Mr. Price reported that $100,000 was requested from the Foundation for renovations prior to the 2015 centennial celebration. This will include replica furniture on the main level created by a custom cabinetmaker; ceiling tile replacement, restroom updates, new paint, and woodwork repairs on the lower level; and lead paint abatement and new paint and carpet on the second floor. This will necessitate an extensive closing of at least four months, but staff will be able to operate the library on the lower level during the upstairs renovation. Mr. Price met with Erica Gilmore about these changes as well as the upcoming renovations to the Pruitt Branch, also in her district. c. Teen Activities and Initiatives—Elyse Adler Ms. Adler presented the Board with a picture of the increase in NPL teen services during the past ten years. In FY03/04, we had completed the building program of the five new area branches and the new Main Library, and offered dedicated teen staff and spaces at those locations. That year, we offered 420 teen programs to over 10,000 patrons. Since then, we have added the TOTAL program, renovated the teen area at the Main Library, 2|Page


and started Limitless Libraries. In FY12/13, we offered 1,745 programs to 29,000 patrons. Now, we are taking another huge step forward in teen services with the addition of the Studio and NAZA. The Studio came out of the learning labs planning grant, and will affect the learning philosophy and teen spaces throughout the system. All NPL teen services are intended to work under this philosophical umbrella, which will result in spaces where teens can identify their interests and then pursue them in more depth with the help of mentors (and digital media when possible). Both NAZA and the Studio fit the library mission and improve our relevance in the community. VIII. Old Business a. Endorsement Motion on NAZA The NAZA resolution was presented, which endorses the concept of NPL assuming the administration and development of the Nashville After Zone Alliance program. Francie Hunt asked whether this would mean that local branches would become NAZA sites. Mr. Simmons explained that at this point, the library would be the administrator rather than a direct service provider. Mr. Oermann moved for approval of the resolution, Joyce Searcy seconded the motion, and it passed unanimously. b. Olen Bryant Gift of Art to Green Hills—Robert Oermann Mr. Oermann explained that the Board needed to formally approve the gift from the Green Hills Friends of the Library of a mandala sculpture created by Olen Bryant. He moved for approval, Ms. Haynes seconded the motion, and it passed unanimously. c. 2014 Holiday Schedule Adoption The Board was asked to adopt a schedule for the library that falls in line with the Metro holiday schedule. Ms. Searcy moved for adoption of the proposed schedule, Mr. Oermann seconded the motion, and it was unanimously approved. IX. New Business a. Food and Drink Policy Mr. Price presented the recommendation of a library task force (including custodial and technology staff) to revise the library’s food and drink policy. The proposed policy would be more enforceable and welcoming and would allow food and covered drinks, but not debris, mess, or strong odors. Several board members expressed reservations about possible damage to library materials and equipment, but staff explained they believe the damage would be negligible. Mr. Oliver and Ms. Adler explained that the overall purpose was to meet patron expectations and provide a welcoming environment. Ms. Searcy moved for approval of the resolution, with the amendment that the policy would be reviewed after a six-month trial period. Ms. Haynes seconded the motion and it passed unanimously. b. Upcoming Library Policy Reviews Mr. Oliver identified several other policies that are being considered for revision: use of the library by for-profit entities, alcohol policies for library building programs, and rental of library space for after-hours events. As they are developed revisions will be presented for discussion at one Board meeting, and then voted upon at the following meeting. X.

Adjournment The meeting adjourned at 1:15 p.m. 3|Page


Next Board Meeting窶年oon, January 21, 2014 Main Library Board Room 615 Church Street, Nashville TN 37219

Respectfully submitted by Beth Deeb

4|Page


Statistical Summary – January 21, 2014 Nashville Public Library

Circulation Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hearing Impaired Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park Downloadable Talking Library NPL Total

Dec-13 Circulation 19,703 5,826 9,732 4,741 525 35,962 13,063 42,407 1,786 536 27,014 7,231 2,308 13,972 53,534 1,923 156 951 9,459 15,837 7,447 675 57,034 3 331,825

Downloadable Materials eBooks Audio Books Video Music Magazines Total

Cardholders New Registrations Volunteer Services Numver of Volunteers Volunteer Hours

Month Dec-13 Dec-12 % of Total Circulation 5.94% 19,411 1.76% 6,489 2.93% 10,090 1.43% 5,269 0.16% 3,370 10.84% 33,231 3.94% 13,880 12.78% 41,612 0.54% 2,106 0.16% 558 8.14% 25,928 2.18% 4,208 0.70% 3,246 4.21% 16,480 16.13% 51,751 0.58% 2,476 0.05% 3,233 0.29% 941 2.85% 9,727 4.77% 16,593 2.24% 7,134 0.20% 559 17.19% 42,841 0.0009% 4 321,137

Dec-13 Circulation 29,453 10,307 24 11,897 5,353 51,681

Dec-13 1,644 Dec-13 269 1999.08

% Change 2013-2012 1.50% -10.22% -3.55% -10.02% -84.42% 8.22% -5.89% 1.91% -15.19% -3.94% 4.19% 71.84% -28.90% -15.22% 3.45% -22.33% -95.17% 1.06% -2.76% -4.56% 4.39% 20.75% 33.13% -25.00% 3.33%

Dec-13 Year-to-Date 135,897 38,870 64,677 30,858 14,593 248,316 93,099 291,126 12,254 3,718 184,699 52,609 14,975 94,253 365,265 12,726 5,923 6,715 61,788 110,658 51,456 2,815 344,185 27 2,241,502

Fiscal Year-to-Date Dec-12 Year-to-Date 136,866 50,056 69,046 27,436 25,317 223,197 95,749 275,118 15,914 3,935 185,276 50,187 25,320 106,949 353,616 16,705 25,521 6,102 62,624 112,100 49,369 2,932 244,274 36 2,163,645

Dec-12 Circulation 21,534 6,708 94 14,505 n/a 42,841

% Change 2013-2012 36.77% 53.65% -74.47% -17.98% n/a 20.63%

Dec-13 Year-to-Date 21,120

Active Patron Cards 309,622

Dec-12 266 2178.25

% Change 2013-2012 -0.71% -22.35% -6.33% 12.47% -42.36% 11.25% -2.77% 5.82% -23.00% -5.51% -0.31% 4.83% -40.86% -11.87% 3.29% -23.82% -76.79% 10.05% -1.33% -1.29% 4.23% -3.99% 40.90% -25.00% 3.60%

% Change 2013-2012 1.13% -8.23%

5|Page


Statistical Summary – January 21, 2014 Nashville Public Library Visits Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Dec-13 Visits 1,225 11,350 6,695 11,882 7,690 0 14,146 16,737 17,522 3,749 12,858 9,454 8,880 23,853 57,208 8,012 0 8,808 11,014 13,543 6,734 6,054 257,414

Self-Check Activity Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park

Dec-12 Visits 2,081 13,335 7,436 12,605 6,436 4,618 15,702 18,484 16,681 4,190 13,245 3,181 9,397 24,580 47,687 8,204 4,826 8,970 8,665 9,162 6,691 3,700 249,876

Dec-13 Assisted Circulation 5,118 1,705 2,140 1,587 0 8,513 3,894 6,068 663 3,523 1,659 445 5,877 6,212 273 0 398 1,183 3,124 2,069 229

% Change 2013-2012 -41.13% -14.89% -9.97% -5.74% 19.48% -100.00% -9.91% -9.45% 5.04% -10.53% -2.92% 197.20% -5.50% -2.96% 19.97% -2.34% -100.00% -1.81% 27.11% 47.82% 0.64% 63.62% 3.02%

Dec-13 Circ / Visit n/a 1.74 0.87 0.82 0.62 n/a 2.54 0.78 2.42 0.48 2.10 0.76 0.26 0.59 0.95 0.24 n/a 0.11 0.86 1.17 1.11 0.11 1.07

Dec-12 Circ / Visit n/a 1.46 0.87 0.80 0.82 0.73 2.12 0.75 2.49 0.50 1.96 1.32 0.35 0.67 1.10 0.30 0.67 0.10 1.12 1.81 1.07 0.15 1.11

% Change 2013-2012 n/a 19.26% -0.28% 2.32% -24.69% n/a 20.12% 3.94% -2.98% -5.22% 7.32% -42.18% -24.76% -12.63% -13.84% -20.47% n/a 2.92% -23.50% -35.43% 3.72% -26.20% -4.15%

Dec-13 Self-Check % Circulation Self-Check 10,128 66.43% 2,566 60.08% 5,216 70.91% 2,001 55.77% 0 n/a 18,345 68.30% 5,594 58.96% 24,938 80.43% 570 46.23% 16,649 82.54% 4,055 70.97% 1,321 74.80% 5,368 47.74% 13,028 67.71% 848 75.65% 0 n/a 258 39.33% 5,770 82.99% 9,221 74.69% 3,832 64.94% 184 44.55% 6|Page


Statistical Summary – January 21, 2014 Nashville Public Library Hours Open Archives Bellevue Bordeaux Donelson East Edgehill Edmondson Pike Goodlettsville Green Hills Hadley Park Hermitage Inglewood Looby Madison Main North Old Hickory Pruitt Richland Park Southeast Thompson Lane Watkins Park NPL Total

Dec-13 Hours Open 160 158 200.5 158 158 0 200.5 158 200.5 160 200.5 155 158 200.5 225 159 0 159 158 200.5 158 128 3,450

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Public Computer Use Total On SiteComputer Use Total Wireless Use

Website Visits Webserver

Dec-12 Hours Open 160 160 197.5 160 160 160 197.5 160 197.5 160 197.5 48 160 197.5 190 160 160 160 160 197.5 160 120 3,623

Dec-13 Circ / Hour n/a 125.10 29.06 61.79 30.10 n/a 179.36 82.94 211.51 11.16 134.73 46.65 14.65 69.69 240.85 12.13 n/a 6.00 60.06 78.99 47.28 5.29 100.87

Dec-12 Circ / Hour n/a 121.32 32.86 63.06 32.93 21.06 168.26 86.75 210.69 13.16 131.28 87.67 20.29 83.44 275.31 15.48 20.21 5.88 60.79 84.02 44.59 4.66 92.73

100 128 295 523

52 111 296 459

% Change 2013-2012 92.31% 15.32% -0.34% 13.94%

3,070 2,072 12,640 17,782

1,465 2,030 13,266 16,761

109.56% 2.07% -4.72% 6.09%

Dec-13 60,299 15,920

Dec-12 61,475 12,980

% Change 2013-2012 -1.91% 22.65%

Dec-11 450,360

% Change 2012-2011 -12.51%

Dec-13

Dec-12

Dec-12 394,038

% Change 2013-2012 n/a 3% -12% -2% -9% n/a 7% -4% 0% -15% 3% -47% -28% -16% -13% -22% n/a 2% -1% -6% 6% 14% 9%

7|Page


Statistical Summary – January 21, 2014 Nashville Public Library

Circulation Year-to-Date 2,163,645 FY12 2,241,502 FY13

450,000

December

400,000 350,000

321,137 2012 331,825 2013

300,000

3.33%

250,000 Jan

Feb Mar

Apr May

Jun

Jul

Aug

Sep

Oct

Nov Dec

On Site Computer & Wireless Usage Year-to-Date 515,107 FY12 526,301 FY13

110,000

December

90,000

74,455 2012 76,219 2013

70,000

2.37%

50,000 Jan

Feb Mar Apr May Jun

Jul

Aug Sep

Oct Nov Dec

Visits Year-to-Date

500,000

December

1,889,605 FY12 1,771,036 FY13

400,000

249,876 2012 257,414 2013

300,000

3.02%

200,000 Jan

Feb Mar Apr May Jun

Jul

Aug Sep

Oct Nov Dec

8|Page


Statistical Summary – January 21, 2014 Nashville Public Library

New Card Registrations Year-to-Date 32,237 FY12 21,120 FY13

15,000

December

10,000

2,906 2012 1,644 2013

5,000

-43.43%

0 Jan

Feb Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

Total Programs Year-to-Date 3,400 FY12 3,696 FY13

900

December

700

458 2012 523 2013

500

14.19%

300 Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Total Program Attendance Year-to-Date 131,279 FY12 138,599 FY13

50,000

December

40,000 30,000

16,646 2012 17,782 2013

20,000

6.82%

10,000 Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Total Website Visits Year-to-Date

600,000

December

3,092,074 FY12 2,707,413 FY13

500,000

450,360 2012 394,038 2013

400,000

-12.51%

300,000 Jan

Feb Mar Apr May Jun

Jul

Aug

Sep

Oct

Nov Dec

9|Page


Financial Overview – January 21, 2014 Nashville Public Library Metro Government of Nashville Monthly Budget Accountability Report As of December 31, 2013 Public Library GSD-General - Operating FY12-13 PY Budget PY Actuals Prior Year Thru Thru Prior YTD Budget Current Mo. Current Mo. Variance

FY13-14 Annual Budget

CY Budget Actuals Thru Thru YTD Current Mo. 12/31/2013 Variance

Variance Explanation

EXPENSES: Salaries:

Regular Pay Overtime

9,693,900 45,300

4,846,950 22,650

4,686,687 15,277

160,263 7,373

9,987,800 45,300

All Other Salary Codes

1,140,500

570,250

620,683

-50,433

1,140,500

10,879,700

5,439,850

5,322,647

Total Salaries

117,203 11,173,600

4,993,900 4,472,211 22,650 11,582 570,250

590,551

5,586,800

5,074,344

Fringes

4,345,500

2,172,750

2,228,643

-55,893

4,516,900

Other Expenses: Utilities Professional & Purchased Services

1,643,100 533,700

821,550 266,850

783,024 239,884

38,526 26,966

1,643,100 475,700

821,550 237,850

17,700 587,900

8,850 293,950

4,023 228,856

4,827 65,094

17,700 587,900

8,850 293,950

478,700 1,251,600 1,755,500

239,350 625,800 877,750

292,331 626,190 547,340

-52,981 -390 330,410

483,100 1,277,000 1,813,500

241,550 638,500 906,750

Travel, Tuition & Dues Communications Repairs & Maintenance Services Internal Service Fees All Other Expenses

TOTAL EXPENSES PROGRAM REVENUE: Charges, Commissions & Fees Other Governments & Agencies Federal Direct Fed Through State Pass-Through Fed Through Other Pass-Through State Direct Other Government & Agencies Subtotal Other Governments & Agencies Other Program Revenue TOTAL PROGRAM REVENUE NON-PROGRAM REVENUE: Property Taxes Local Option Sales Tax Other Tax, Licences & Permits Fines, Forfeits & Penalties Compensation from Property TOTAL NON-PROGRAM REVENUE Transfers From Other Funds & Units TOTAL REVENUE AND TRANSFERS SUMMARY OF POSITIONS: Total Authorized Positions - Oper Fd Total Filled Positions Total Vacant Positions

21,493,400 10,746,700 10,272,938

475,400

237,700

224,173

2,258,450 2,259,157

473,762 21,988,500 10,994,250

13,527

475,400

237,700

728,681 233,235

LIB is at 89.6% thru DEC. Most vacancies are being held open. LIB 521,689 will monitor closely. 11,068 LIB is 103.6 thru DEC. LIB will monitor closely throughout the fiscal -20,301 year. LIB is at 90.8% of total budgeted salaries thru DEC . Most vacancies 512,456 are being held throughout FY14. Fringe is slightly over at 100.0% thru DEC. LIB but does not have much control over fringe costs but will -707 monitor.

92,869 4,615

Most travel will occur in the spring -3,313 2014. However, LIB will monitor. 85,125 LIB is over due to III library automation 344,886 -103,336 system payment in July 633,560 4,940 619,353 287,397 Library appears to under budget (92.0% in total) for FY14 YTD. LIB 10,114,204 880,046 monitored all expenditures closely.

12,163 208,825

219,075

18,625

0 0 0 0 0 0 0 475,400

0 0 0 0 0 0 0 237,700

0 0 0 0 0 0 0 224,173

0 0 0 0 0 0 0 13,527

0 0 0 0 0 0 0 475,400

0 0 0 0 0 0 0 237,700

0 0 0 0 0 0 0 219,075

0 0 0 0 0 0 0 18,625

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

0 475,400

0 237,700

0 224,173

0 13,527

0 475,400

0 237,700

0 219,075

0 18,625

318 278 40

SUMMARY OF VARIANCE:

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Personnel Summary – January 21, 2014 Nashville Public Library

December 2013 New Hires / Resignations New Hires None

Resignations Name

Classification

Resignation Date

Location

Belcher, Charles Holiday, Ciarah Nayyar, Sushil

Circulation Assistant 1 Library Page Circulation Assistant 2

12/3/2013 12/3/2013 12/31/2013

Edmondson Pike Main - Circ Southeast

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Personnel Summary – January 21, 2014 Nashville Public Library NPL Vacancies as of 1/13/2014 = Approved to fill by OMB = Retirement Incentive Vacancies = Requesting permission to fill from OMB = Main Monday Opening NEW Positions

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40

BU

Division / Branch

39103401 39103203 39103355 39103203 39103304 39103340 39103303 39103303 39101090 39103380 39103380 39103310 39103304 39102000 39101050 39101010 39103304 39103380 39103380 39103360 39103206 39101030 39103335 39103303 39103207 39103305 39103310 39103380 39103304 39103310 39103203 39103304 39103335 39103360 39103207 39103203 39103335 39104061 39104061 39304026

ARCHIVES CIRC CIRC CIRC ED PIKE GRN HILLS HERM HERM LIMITLESS L SE SE BORDX ED PIKE OP & MAIN-BR CONF CNTR ADMIN SVCS ED PIKE SE SE MADISON CHILD EMERG TECH GOOD MADISON REF BELLEVUE BORDX THOMP LANE ED PIKE BORDX CIRC ED PIKE GOOD MADISON REF CIRC GOOD HR IMP TALKING NASH RM-SC

Title ARCHIVES ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION ASSIST 1 CIRCULATION SUPV CIRCULATION SUPV CUSTODIAN 1 - Branch OFFICE SUPPORT REP 3 FINANCE ADMINISTRATOR LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 1 LIBRARIAN 2 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY ASSOC 1 LIBRARY MGR 2 LIBRARY MGR 2 LIBRARY MGR 1 LIBRARY MGR 3 LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE LIBRARY PAGE OFFICE SUPPORT MGR OFFICE SUPPORT REP 2 PROG SPEC 2 RADIO ANNOUNCER PROG COORDINATOR

Grade SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR04 SR06 SR06 TG03 SR06 SR13 SR09 SR09 SR09 SR10 SR06 SR06 SR06 SR06 SR06 SR12 SR12 SR11 SR13 SR02 SR02 SR02 SR02 SR02 SR02 SR09 SR05 SR08 SR07 SR09

Name VACANT (D COX) VACANT (E OLIVER) VACANT (N BILLINGS) VACANT (S ARNTZ) VACANT (C BELCHER) VACANT (A HEYD) VACANT (F MIGUEL) VACANT (N HINDALONG) VACANT (S MENTGES) VACANT (F TAYLOR) VACANT (S NAYYAR) VACANT (T WILSON) VACANT (D JABBOUR) VACANT (M SINGER) VACANT (J MERLIN) VACANT (S DRYE) VACANT (A FREDERICK) VACANT (S LAKE) VACANT (S TAKACS) VACANT (L HAGEN) VACANT (N DROMGOOLE) VACANT (P BELFORD) VACANT (NEW) VACANT (K YOUNGBLOOD) VACANT (A NABOURS) VACANT (H BERG) VACANT (V MALONE) VACANT (K BARBER) VACANT (G COLEMAN) VACANT (J HYDE) VACANT (J AUERWECK) VACANT (J ODNEAL) VACANT (K BROOKS) VACANT (R MOORE) VACANT (T HARVEY) VACANT (L BOBBITT) VACANT (S JOHNSON) VACANT NEW - MONDAY OPENING VACANT (L ADAMS) VACANT (S GIBBONS)

FPS

FTE

F F F F F P F F F F F F F F F F F P F F F F F F P F F F F P P P P P P F P F F F

1.00 1.00 1.00 1.00 1.00 0.49 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 1.00 1.00 0.75 1.00 1.00 1.00 1.00 0.50 0.50 0.50 0.49 0.50 0.49 1.00 0.49 1.00 1.00 1.00

Notes

Candidate chosen. Starts 1/27/14 Interviewing Interviewing Interviewing Interviewing

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Brief Area Updates – January 21, 2014 Nashville Public Library Administrative Service Report 

    

Working with Metro and Library HR to get needed positions posted, interviews scheduled and new hires in place. Currently carrying 40 vacancies. New hires will help ease workloads throughout the system. Working on Strategic Goals and meeting with ad hoc committees to address strategies identified. New Finance Manager will start January 27, 2014. Working with administrators for budget planning. Budget kick-off for all Metro Departments is January 27, 2014. Currently reviewing various Library Policies for potential updates and changes. Have gotten new Org Chart software and working with all Branches and Divisions for revising Organizational Charts for alignment with strategic plan and goals.

Branch Services Report Branch Staffing In the past month Branch Services vacancies have increased to 24, which is a little more than 15% vacant. Branches have done an outstanding job covering for these and working to fulfill staff holiday leave requests, with the assistance of Adecco temporary associate placements and staff available from Edgehill and Old Hickory due to closures. We will be interviewing for Circulation Assistant positions and Librarian 1 positions for various locations. We look forward to Library HR requesting permission to fill no-net-gain vacancies created by last month’s transfers and promotions of current staff, as well as permission to fill new vacancies, and hope for swift approvals from Metro HR and Finance. Branch Renovations Work on the Old Hickory branch is wrapping up and we will reopen Thursday, January 16 at 10:30 AM with a Grand-Reopening Celebration and Ribbon Cutting. Councilman Darren Jernigan and Mayor Dean will participate in this event along with Kent Oliver. The Edgehill branch has been closed since December 2 for interior renovations. During that time additional work was identified which has lengthened the closure. Edgehill will reopen Tuesday, January 21 at 9:00 AM with a Grand-Reopening Celebration and Ribbon Cutting. Council Lady Sandra Moore, Mayor Dean, and Kent Oliver will participate in this event.

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Collections and Technology Report We are currently conducting an experiment with a new collection called Lucky Day. Each branch in the trial will receive extra copies of the hottest bestseller titles that are non-holdable, non-renewable and only check out for 2 weeks. If it is your “Lucky Day” you will find a title that you can check out without waiting months on a hold list. Below are the FAQs about this collection. 

Purpose of Collection: to change the “Casual Library User” as defined by the Library Journal Patron Profile Report (7/2013) to a more frequent and consistent library user and attempt to change the perception that public libraries never have best sellers available for checkout.

Purpose of Trial: To evaluate location and size of collection, circulation trends as well as patron and staff information needs regarding collection.

Collection Scope: Print books composed of adult and YA bestsellers in fiction and nonfiction.

Collection Selection: Collection Development Librarians will select and order titles each month for this collection based on perceived demand, media attention and local interest.

Collection Size: Up to 12 titles each month with 1-4 copies of each title, depending on location and demand.

Participating Branches during trial: Main - Popular Materials division, Hermitage, Green Hills, Thompson Lane, Hadley Park, and Goodlettsville.

Trial Duration: December 26th, 2013 through end of March, 2014.

Collection Location: On separate display table or stand, located in high traffic areas near adult New Material section of branches and in Popular Materials Division at Main.

Circulation Rules: Limit of 1 checkout per library card, 14 day checkout. No renewals or advance reservations online or by phone allowed. This is a non-floating collection.

Duration of Lucky Day Status: Books will stay in Lucky Day status for a period of 3 months. After that time, books will be recalled to Collection Development for re-processing and possible reassignment.

Main Report Holiday Happenings 

On December 10th, Tennessee’s First Lady, Crissy Haslam stopped by storytime to talk about her Read 20 (minutes a day) program and to read Jan Brett’s The Mitten. The Arts and Crafts Room was turned into a Winter Wonderland and the children enjoyed milk and cookies and walked away with their own copy of The Mitten (generously donated by the Friends of the Library) PopMat had eight musical performances. Some of the most post popular were The Ukedelics, Nashville Philharmonic Flute Ensemble and our own Amanda Dembiec’s piano concert. 14 | P a g e


Beth Odle from Special Collections was featured this month in a Fox 17 story about the Mayor's initiative to bring retail to the old convention center in downtown Nashville. The Happy Holidays Remembered exhibit coupled with Beth’s reminiscences about what it was like to shop downtown in the 1950s and 60s was a success.

Equal Access 

New computers were installed in the recording booths at the Talking Library. The computers included dual-monitors that will enable the volunteers to download and read magazines from Zinio to their listeners. The Library Services for the Deaf and Hard of Hearing are assisting more and more people, (blind and deaf), to set up accessibility accommodations and apps on tablets.

Renovation Preparations 

The staff on the third floor have been very busy making preparations for the renovations that will be starting in late February. They have been heavily weeding, sorting, and relocating books in the collection.

Upcoming Programs 

As an extension of the “StoryCorps @ your library New Faces of Nashville" project, the Tennessee Women's Theater Project will present “Voices of Nashville: Immigration and Community” at Main Library on January 18th at 2:00 pm. Images from the Civil Rights Room collection will be used at the Nashville Symphony’s annual Martin Luther King “Let Freedom Ring” concert on Sunday, January 19 at 7:00 pm.

Community Engagement Wishing Chair – Exploring an opportunity for a new production – specifically an opera! Puppet Truck – A second truck has been purchased by the Foundation which will be a dual-purpose vehicle for the puppet truck and adult literacy mobile lab. Two new puppeteers have been hired. Bringing Books to Life – Won the 2013 Literacy Award given by the Tennessee Reading Association. Staff also presented at this conference. Hired 2 more p.t. staff. Met with Renata Soto from Conexion Americas to explore new partnership ideas. Pathway for New Americans— Kick-off is set for April with the Mayor and USCIS. Adult Literacy - Hosted 25 GED instructors at the Green Hills library for a presentation on the state’s research based GED curriculum. Identified Conexion Americas as a new partner to offer library services to a more diverse patron base. Will provide Financial Empowerment services at Madison with services in English and Spanish at Southeast. 15 | P a g e


Salon@615—We hosted an audience of over 700 folks for Doris Kearns Goodwin in conversation with Jon Meacham at Montgomery Bell Academy. Winter Salons include Sue Monk Kidd, Anna Quindlen, and Laura Lippman. Bellevue Building Project—On-site construction has begun. Hastings Architects submitted and received an award for the building design! The Studio—Working on incorporating an overall teen service philosophy and writing new job descriptions for a teen engagement coordinator and mentors. Nashville Reads—Committee is brainstorming activities to complement the 2014 title: We Are All Completely Beside Ourselves, by Karen Joy Fowler. Free copies will be distributed throughout the city on February 25, and the author event will take place the evening of April 1. Middle School Libraries – Working with MNPS and Street, Dixon, Rick Architects to renovate/remodel Dupont Tyler and Apollo libraries.

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New Business – January 21, 2014 Nashville Public Library

Nashville Public Library Board January 21, 2014 Resolution Title: Appointment of Metropolitan Government of Nashville & Davidson County Archivist History/Background/Discussion: The Metropolitan Code creating Metro Public Records Commission was adopted in 1997. In 1998 State law (TCA 10-7-401) was amended to allow “a duly appointed county archivist” to “serve as an ex officio member of the [public records commission].” Currently, the Library houses the Metro Archives. Our current Archivist, Ken Fieth, has not been formally appointed to this position by the Library Board but has been serving on the Metro Records Commission. In order to comply with State law and retain the Archives’ seat on the commission the Board is required to appoint Mr. Fieth through an adopted resolution. Without adoption the Archivist will not remain on the commission, which is appropriate due to his role in maintaining the historical public records of the Metropolitan Government of Nashville & Davidson County. Mr. Fieth has performed his duties well since accepting his position in August, 1993.

Recommendation: The Board approves the resolution appointing Ken Fieth as Metro Archivist Draftor(s): Kent Oliver, Library Director Person(s) Responsible for Implementation: Kent Oliver, Library Director

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RESOLUTION 2014-01.01 Appointment of Metropolitan Government of Nashville & Davidson County Archivist NOW, THEREFORE, BE IT HEREBY RESOLVED by the Nashville Public Library Board of Trustees that Mr. Ken Fieth is appointed to the position of Metropolitan Government Archivist.

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January 2014 npl board packet