Milwaukee Public Schools Playbook

Edition II – August 2017 The School Leader’s Guide to Milwaukee Public Schools

Office of the Superintendent 5225 W. Vliet St., P.O. Box 2181 Milwaukee, WI 53201-2181 (414) 475-8001 • mps.milwaukee.k12.wi.us

August 2017

Dear School Leaders, It is my distinct pleasure to present the second edition of Playbook, an edition informed by your feedback and improved with the needs of school leaders in mind.

This Playbook serves as a quick reference guide to access and successfully navigate essential information. In order to achieve the ambitious outcomes we have set for our young people, it is critical for Central Services staff to support school leaders actively through strong connections and intentional collaboration.

I encourage you to use the Playbook as your go-to tool for quick and easy understanding of my priorities and the inner workings of Central Services. Please note these highlighted sections:  Browse Top 12 Things to Know to familiarize yourself with areas of emphasis for the upcoming school year.  Read through the Resources section to better understand the nuts and bolts concepts that are critical for every school leader.  Learn more about each Central Services office via the Offices & Departments section, written specifically to illustrate how these entities support school leaders and students.  Review the Key Forms & Documents, Acronyms, and Glossary of Terms so that you can connect to tools and terms when you need them most.

The Central Services team is committed to providing maximum support to you as a school leader. We want to enable you, your teachers, and school staffs to focus on the most important people in our district, our students. This Playbook (also available online at mpsmke.com/playbook) is one of many efforts intended to do just that, reinforcing clarity, connection, and collaboration across Milwaukee Public Schools.

Thank you for your commitment, leadership, and dedication to Milwaukee Public Schools and to Milwaukee’s children. I look forward to another amazing year of working together in service of students, a year of demonstrating what it means to be MPS Proud!

Best,

Darienne B. Driver, Ed.D. Superintendent of Schools

MPS STRATEGIC PLAN As a result of input from MPS staff, students, and members of our community via public meetings, parent and student gatherings, and online surveys, key elements of the strategic plan of Milwaukee Public Schools – the mission, vision, core beliefs, and goals – were unanimously approved by the Milwaukee Board of School Directors in February 2014.

These key elements are the basis for our district-wide strategic plan. Our execution of this plan ensures that we apply our time, resources, and funds efficiently and in the best interest of students.

Mission Statement Milwaukee Public Schools is a diverse district that welcomes all students, preparing them for success in higher education, post-educational opportunities, work, and citizenship.

Vision Statement Milwaukee Public Schools will be among the highest student growth school systems in the country. All district staff will be committed to providing an educational environment that is child-centered, supports achievement, and respects diversity. Schools will be safe, welcoming, well-maintained, and accessible community centers meeting the needs of all. Relevant, rigorous, and successful instructional programs will be recognized and replicated.

The district and its schools will collaborate with students, families, and community for the benefit of all.

MPS Board Goals

Core Beliefs: 1. Students come first.

2. Wherever students are learning is the most important place in the district.

3. Educators and school staffs have high expectations for all students and provide the foundation for their academic success.

4. Leadership, educator development, and child-driven data-informed decision making are keys to student achievement.

5. Involved families are integral to increasing student achievement.

6. Student voice is encouraged and respected.

7. Quality community partnerships add value.

8. Increased operational and financial efficiencies are consistently pursued to support learning opportunities for our students.

9. Central Services supports academic achievement, efficient and effective operations, and student, family and community engagement.

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EIGHT BIG IDEAS The Milwaukee Board of School Directors’ goals – academic achievement; student, family, and community engagement; and effective and efficient operations – guide all district efforts.

To achieve these goals, the district developed eight strategic objectives, all linked together to create a cohesive and interdependent plan. These objectives are reinforced by the district’s budget process and together ensure that key programs and projects are aligned, prioritized, and funded in service of students.

Academic Achievement Close the Gap – MPS is a national symbol of excellence for educating all students, providing a rigorous academic program that ensures equitable opportunities for all children to reach their full potential.

Educate the Whole Child – MPS provides a nurturing, consistent, and validating experience for every child so that both educational and social-emotional needs are met.

Redefine the MPS Experience – Every MPS school provides robust co/extracurricular experiences that engage and inspire every child.

Rethink High Schools – Every MPS student graduates on time with a personalized pathway to success in college, career, and life.

Student, Family, and Community Engagement Re-envision Partnerships – MPS cultivates and maintains mutually beneficial partnerships and collective impact efforts to maximize resources that promote greater student outcomes.

Strengthen Communications Systems and Outreach Strategies – The community is engaged in, understands, and supports the work of MPS, and families choose our district as a trusted and valued education provider.

Effective and Efficient Operations Develop Our Workforce – As an organization respected for supporting diverse, healthy, highly skilled, and engaged employees, MPS is an employer of choice.

Improve Organizational Processes – MPS is a leader in using best practices, systems, and processes equitably and efficiently to align and maximize resources in support of our strategic objectives.

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TABLE OF CONTENTS Dr. Driver’s Top 12 Things to Know 1. The Problem of Practice

Page 3

2. Strategic Reorganization

Page 4

3. Early Start & J-Term

Page 6

4. Leadership for Equity

Page 7

5. Black & Latino Male Achievement

Page 9

6. Mindfulness over Matter

Page 10

7. Improving Enrollment

Page 11

8. Student Achievement: Assessments & Academic and Career Planning

Page 12

9. FUNdamentals for Success

Page 14

10. Every Day is a Red Carpet Day

Page 16

11. Pursuing Powerful Partnerships

Page 17

12. Year of the Arts

Page 19

Offices & Departments Office of the Superintendent Department of Black & Latino Male Achievement Office of the Chief of Staff

Page 23 Page 25 Page 27

Department of Business, Community & Family Partnerships

Page 28

Organizational Planning Division

Page 29

Milwaukee Public Schools Foundation

Page 30

Office of the Chief of Staff Forms & Documents

Page 31

Office of Academics

Page 35

Department of College & Career Readiness

Page 36

Department of Curriculum & Instruction

Page 37

Department of GE & Strategic Engagement

Page 38

Department of Specialized Services

Page 39

Department of Student Performance & Improvement

Page 40

Office of Academics Forms & Documents

Page 41

TABLE OF CONTENTS Offices & Departments Continued Office of Finance

Page 43

Department of Financial Planning & Budget Services

Page 44

Department of Financial Services

Page 45

Department of Procurement & Risk Management

Page 46

Office of Finance Forms & Documents

Page 47

Office of Human Resources

Page 53

Department of Benefits, Pension & Compensation

Page 54

Department of Employee Relations

Page 55

Employee Rights Administration Division

Page 56

Department of Talent Management

Page 57

Office of Human Resources Forms & Documents

Page 58

Office of Innovation & Information

Page 61

Department of Innovation Development

Page 62

Department of Organizational Development

Page 63

Department of School Transformation

Page 64

Department of Technology

Page 65

Office of Innovation & Information Forms & Documents

Page 66

Office of Operations

Page 75

Department of School Business & Transportation Services

Page 76

Department of Facilities & Maintenance Services

Page 77

Department of Communications & Outreach

Page 78

Department of Nutrition Services

Page 79

Department of Recreation & Community Services

Page 80

Office of Operations Forms & Documents

Page 81

Office of School Administration

Page 85

Department of Contracted School Services

Page 86

Department of School Services

Page 87

Department of School Safety & Security

Page 88

Department of Student Services

Page 89

Office of School Administration Forms & Documents

Page 90

TABLE OF CONTENTS Resources 2017-18 District Improvement Plan

Page 97

MPS Strategic Plan “Placemat”

Page 98

A Framework for District Coherence

Page 100

Culturally Responsive Practices

Page 101

Regional and Instructional Systems of Support & Accountability

Page 103

Walkthroughs and Instructional Rounds

Page 106

Transformation Network Areas of Focus

Page 107

Attendance

Page 108

Media Protocol

Page 110

School Uniforms

Page 111

Assessment & Evaluation Tools

Page 112

MPS Apps Page

Page 115

Acronyms

Page 117

Glossary of Terms Glossary of Terms

Page 125

Milwaukee Public Schools

Page 1

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Milwaukee Public Schools

❶ THE PROBLEM OF PRACTICE

Goal: Academic Achievement Objective: Close the Gap

Milwaukee Public Schools School Year 2017-18 Problem of Practice: Milwaukee Public Schools has neither consistently nor effectively engaged all of our students of color in an environment conducive to learning.

In K-8 reading and math, 21.9% and 19.7% of our students of color respectively are proficient. In high school reading and math, 17% and 12.9% of our students of color are proficient.

Proficiency rates for Black students alone (approximately 55% of all MPS students) are in the single digits.

Our students of color are not achieving at acceptable levels, and this adversely impacts their lives and the well-being of the Milwaukee community.

We have identified the following issues that perpetuate and reinforce our problem of practice:   

Interested in learning more about the framework and process through which the district’s problem of practice is created?

See page 100!

Inconsistent district culture Competing priorities A lack of data systems for school improvement

The following eleven “things to know” are critical areas of emphasis and focus for school leaders’ awareness and strategic action as we work to address our district’s problem of practice.

What support can school leaders expect?  Reorganization of district personnel to provide increased and targeted district support to teacher instruction and school operations (see next page for explanation)  Close connection of strategic, prioritized actions motivated by the problem of practice, to include conducting a process of creating shared district vision and values, improving support systems and structures, and supporting data-driven instruction

What is expected of school leaders?  Sharing of the district’s problem of practice with teachers and staff  Consideration of the district’s problem of practice when building the school-based problem of practice  Ongoing use of data – specifically disaggregated data – when coaching, evaluating instruction, and planning schoolbased professional development

Success Indicators  

Improved state assessment proficiency data overall and decreased gaps between students of color and White students Improved ACT readiness scores in all subjects overall and decreased gaps between students of color and White students

Milwaukee Public Schools

Page 3

❷ STRATEGIC REORGANIZATION

Goal: Academic Achievement, Student, Family & Community Engagement, and Effective & Efficient Operations

In fiscal year 2017-18 (FY18), work across the Offices of Academics, Innovation & Information, and School Administration will be reorganized to actualize the district’s vision and align services to schools in order to meet the needs of all students.

Office of School Administration Function: Operational Support 

Student Services



Contracted Schools



Safety and Security



School Administration

Office of Academics Function: Curriculum & Professional Development of Teams      

Curriculum & Instruction Assessment College & Career Readiness Specialized Services Student Performance & Improvement GE & Strategic Engagement

Office of Innovation & Information Function: Instructional Support  

Transformation Network Innovation Development o

 

Grants, Research & Instructional Technology

Technology Services Organizational Development

THE OFFICE OF SCHOOL ADMINISTRATION provides support, supervision, intervention strategies, and accountability systems to schools and school leaders. Regional superintendents support four geographic regions and assume general oversight of the day-to-day operational activities of school leaders related to culture and climate and help to ensure compliance with the district’s administrative requirements and deadlines. This support occurs alongside a team that includes a school operations manager, specialized services manager, RTI/PBIS coordinator, attendance liaison, and a parent liaison.

In addition, each regional superintendent leads a region-based cross-functional team accountable for supporting operational effectiveness. This team includes representatives from the Office of the Chief of Staff along with Finance, Human Resources, and Operations.

THE OFFICE OF ACADEMICS works collaboratively toward consistency of standards aligned to curriculum and assessment. To ensure evidence‐based, developmentally appropriate practices, the office prioritizes effective instructional practices and increasing equitable access to quality instruction, resources, and programs for all students.

THE OFFICE OF INNOVATION & INFORMATION supports implementation of teaching and learning best practices as well as professional training and development. Execution of a new Transformation Network will consist of eight instructional zones aligned by school speciality.

Supported by the senior director of school transformation and two instructional superintendents, instructional leadership directors will lead zone teams that are focused on individual needs of each school. This zone team includes student performance coordinators who will work closely with targeted schools on data analysis and use of research-based methods and an innovation coach who will work with school support teachers to enhance the teaching and learning at the classroom level.

Page 4

Milwaukee Public Schools

STRATEGIC REORGANIZATION CONTINUED

Transformation Network

The reorganization of Central Services, in particular the way that school leaders receive support, is the top priority for realignment. School leadership is second only to teaching quality as a mechanism for improving student achievement; therefore, all realignment decisions were made considering school leadership as a critical lever for school transformation.

Figure 1: System of School Support The Transformation Network will serve Levers of Support schools through eight instructional zones aligned by school specialty. Each instructional zone will provide a “System of School Support” (Figure 1) executed by an instructional superintendent or an instructional leadership director, innovation coach, and a school performance coordinator. All will work directly with school leadership teams. Zone staff will also provide additional support and resources to our 39 high-needs schools, or “Signature Schools.”

What support can school leaders expect?

Office of School Administration:  Support with systems and structures that ensure efficient and effective school operations  Support through coaching and action planning that gives school leaders practical, hands-on strategies for improving their school’s culture and climate Office of Academics:  Support of district-wide curriculum aligned to standards with textbooks and resources  Support with standardized grading Office of Innovation & Information:  Principal coaching and support on instruction and school improvement goals  Guaranteed supports to school leadership and instructional teams to support the instructional core All Offices: Collaboration between the district and school leaders on evaluations, professional development, norming visits, walkthroughs, etc.

Milwaukee Public Schools

What is expected of school leaders? 

     

Implement sustainable practices and procedures that increase school-wide operational effectiveness and efficiency Ensure that school environments are safe, orderly, welcoming, and inviting Monitor and coach instruction regularly to ensure rigor and student engagement Ensure standardized grading practices are used Plan and provide professional development Ensure robust use of textbooks, instructional technology, and other resources Facilitate all required assessments

Success Indicators 

    

Increased proficiency for all student groups in reading, ELA, early literacy, and math on all district and state assessments Increased student attendance Reduced absenteeism Reduced suspension rate Reduced office discipline referrals Increased perception of safety and student-toteacher and teacher-to-administrator trust Page 5

❸ EARLY START & J-TERM

Goal: Academic Achievement

2017-18 Early Start Schools (as of 7/21/17):

Assata  Alliance  Audubon MS  Audubon HS Banner Prep  Bay View  Bradley Tech Carmen Northwest  Carmen South Carmen Southeast  Congress  Golda Meir Groppi  Hamilton  Hawthorne  Lad Lake Synergy  Lincoln Center for the Arts  MacDowell  Madison Marshall  Metcalfe  MHSA Milwaukee Excellence  MSOL  Morse MS North Division  NOVA MS & HS  Obama SCTE Pratt  Project Stay  Pulaski  Reagan  River Trail Riverside  Roosevelt  Rufus King HS Rufus King MS  South Division  South Acceleration Southeastern  Starms Discovery Starms Early Childhood  Transition  Vincent Vincent Acceleration  Washington  WCLL Webster Secondary  Wedgewood

Objective: Rethink High Schools Early Start Calendar The shift of all high schools, middle schools, and year-round schools to the early start calendar recognizes that our secondary school students need more learning opportunities throughout the school year to stay on track, accelerate, or remediate their learning.

The early start calendar provides three additional weeks of instructional time prior to college placement/credit-bearing assessments such as the ACT, AP, or IB exams. This presents a significant opportunity to support students and increase their chance for academic success. High school students will also have earlier job opportunities in summer.

J-Term J-term is a four-week non-compulsory educational and experiential program offering for MPS students held between conclusion of the school year and July Summer Academy. J-term was piloted in 2017, and additional opportunities will be available in the 2017-18 school year. MPS will hold J-term at various school campuses with classes led by certified teaching staff.

Students taking J-term classes have the benefit of small class sizes, more interaction with teachers, and completion of course material in a shorter time with fewer distractions. Students will explore a variety of subjects, discover new interests, and test their creativity through enrichment opportunities. J-term classes will allow students to:  complete course(s) for credit recovery or What is expected of school leaders? acceleration,  Promote J-term and July Summer Academy  participate in internships, to students and families  build proficiency in key skill areas, and  Recruit students and staff to participate in  stay on track for graduation.

J-Term and Summer Academy What support can school leaders expect?

Early Start Calendar:  Active communication with families 

Guidance on heat advisories



Make school facilities and equipment available when needed



Ensure student’s grades are up-to-date in Infinite Campus



Run report cards and communicate course grades in a timely fashion



Help identify students for specific programs



Building engineer support in taking measures to increase air circulation J-Term:  Guidance and structure for J-Term

Success Indicators (Baseline = 2018 J-Term)  Fewer grade-level retentions and failures



Placement of J-Term staff



Timelines for implementation and planning



Increased credit acquisition



Collaboration during the planning process



Improved student achievement



Provide guidance on student selection



Improved graduation rate

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Milwaukee Public Schools

❹ LEADERSHIP FOR EQUITY

Goal: Academic Achievement Objective: Close the Gap Definition of Equity A critical step in building equity within MPS includes sharing a common definition of its meaning in our organization. As such, equity in MPS means we will allocate district resources, supports, and opportunities based on the needs of students and staff.

Using an Equity Lens in MPS means that we acknowledge the disparities that impact historically marginalized groups and identify priorities based on areas of greatest needs. These needs will drive our priorities for the most equitable distribution of resources, supports, and opportunities.

Leading for Equity Means Reinforcing Culturally Responsive Practices Culturally Responsive Practices (CRP) are defined as educational systems, processes, and habits adopted based on the belief that all students should be supported socially, emotionally, intellectually, and civically by leveraging students’ lived experiences and learning styles to ensure student achievement (based on and adapted from "Toward a theory of culturally relevant pedagogy." American educational research journal 32.3 (1995): 465-491. By Dr. Gloria Ladson-Billings, 1994).

MPS seeks to foster academic achievement without sacrificing students’ cultural dignity. Effective leaders can effectively emphasize the importance of culturally responsive practices in our classrooms, hallways, and community by prioritizing them ourselves.

What support can school leaders expect?   

In the 2017-18 school year, Equity and CRP professional development for staff will continue An electronic CRP resource bank to support teachers, academic coaches, and administrators will be available CRP and corresponding language will be consistently incorporated into district-level initiatives

What is expected of school leaders?

Success Indicators





Increased use of CRP and common language



Increased student-centered instruction



Improved student discourse/collaboration in classes



Improved student-teacher and schoolfamily relationships



Fewer office discipline referrals and suspensions for “disrespect” and “disruption”



Increased student engagement



Increased attendance



Improved grades and standardized test performance









Become knowledgeable in the tenets of cultural responsiveness Support staff as they work to transcend traditional instruction materials and build culturally responsive classroom communities Support staff members as they work to create positive rapport, build genuine relationships, and respect the different identity groups in their school Use data to model courageous conversations around issues of equity and cultural responsiveness to our students, families, and communities Commit to a personal awareness of how multicultural identity, sociopolitical trends, and inequity impact students and families

Milwaukee Public Schools

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LEADERSHIP FOR EQUITY CONTINUED Equity Progress Efforts to provide more equitable options and outcomes for our students are currently underway. As we continue to respond to the needs of our students, some equitable highlights include:

     

Proposed MPS Equity Policy (below)

 

Conducted equity book studies



Expanded AP courses through Telepresence

  

Launched MPS C.A.R.E.S



Held inaugural Equity Summit for principals



Provided district-wide social and emotional learning and trauma sensitive schools professional development

Created Department of Black & Latino Male Achievement Highlighted mindfulness practices in pilot schools Placed comparative ethnic studies/culturally responsive teacher leaders in two MPS high schools Provided CRP introductory professional development cycle for all teachers Instituted CRP Saturday Academies

Figure 2: The Core of School Culture

Used equity-based prioritization to inform MPS outdoor recreation facilities improvement process

Bolstered MPS Drives Revised Non-Discrimination Policy for gender inclusion with districtwide training

Proposed MPS Equity Policy & Procedures 1.06 During the spring of 2016, an equity commission was formed to explore and develop a district-wide equity policy. This policy was vetted by several stakeholders over the course of the 2016-17 school year. It is anticipated that this policy will be adopted by the Board by August, 2017. The key elements of the policy and procedures include providing common definitions around equity, guiding equity principles, specific equity goals, and a comprehensive set of procedures that highlight the requirements for creating and maintaining equity throughout the district. The key points of the policy & procedures include:  Equitably distributing resources based on needs  Bolstering equitable access to co-curricular and extra-curricular services  Standardizing data-based decision-making, recruiting and retaining a diverse district staff  Fostering culturally responsive practices through professional development  Developing and applying best practices for reducing student opportunity gaps  Including student, parent, and community voice in district decision-making.

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Milwaukee Public Schools

❺ BLACK & LATINO MALE ACHIEVEMENT

Goal: Academic Achievement Objective: Close the Gap When we disaggregate student achievement data, we find that our Black and Latino male students are consistently and significantly achieving below their peers (i.e., disproportionality). This is also the case when we compare our data with other urban districts across the country. We understand the imperative to improve outcomes for all students, and we believe that focusing specifically on our most underserved populations will benefit all.

This fall, MPS will launch a Department of Black & Latino Male Achievement to specifically address the glaring disparities in academic and life outcomes for our Black and Latino young men and boys. The department is housed within the Office of the Superintendent and will work to align and create programs that result in improved outcomes for this population. The department will elevate positive narratives while working with teachers and school administrators to raise expectations and ensure rigorous and validating academic experiences for Black and Latino boys and young men.

A COMPREHENSIVE APPROACH Milwaukee has been selected as one of five partner cities for the national Campaign for Black Male Achievement (CBMA). CBMA has worked closely with district and community leaders to identify strategies and coordinate resources to improve academic and life outcomes for men of color.

Initial strategies will include:    

Using data and best practice to support school communities in creating plans to address disproportionality Creating Manhood Development courses that provide safe and protected spaces for Black and Latino male students to explore identity, history, and societal structures relevant to them Aligning district and city-wide strategies that support our boys and men of color Launching a communication strategy to positively change the narratives surrounding Black and Latino boys and young men in Milwaukee

What support can school leaders expect?

What is expected of school leaders?





 



Specific supports to identify and mitigate disproportionality Support to launch selected sites for Manhood Development programs Professional development opportunities locally and nationally provided by the Campaign for Black Male Achievement A national conference to support those engaged in the work of uplifting Black men and boys (Rumble, Young Man, Rumble, in fall 2018)





Identify specific, attainable goals for the SIP for improving outcomes for Black and Latino male students based on data Ongoing use of data – specifically disaggregated data – when coaching, evaluating instruction, and planning schoolbased professional development Motivate staff, students, and families to participate in department programming and initiatives

Success Indicators   

Increased achievement for Black and Latino males on 3rd grade reading and 8th grade math assessments Reduced district suspension rates for Black and Latino males Decreased 9th grade retention rates for Black and Latino males

Milwaukee Public Schools

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❻ MINDFULNESS OVER MATTER

Goal: Academic Achievement Objective: Educate the Whole Child

StudentTo expand upon MPS’ work of educating the whole child and specific creating trauma-sensitive schools, the 2017-18 school year action plans will introduce mindfulness district-wide for both staff members and students. Mindfulness is a traumaMindful curriculum sensitive practice and will be delivered within the Mindful breathing when in school’s multi-tiered system of support (PBIS and CICO Mindful practice within SAIG SUCCESS!). MPS is defining mindfulness as the curriculum purposeful awareness of our thoughts, emotions, physical feelings, and environment Mindful practices in the present moment, without judgment.

Morning meeting Visuals All staff members will receive training on Mindful lessons (brain, SEL components) a variety of informal and formal Wellness Breaks mindful practices to be implemented Mindful language personally and in the classroom.

Schools are asked to embed mindful practices within all three tiers of your school’s PBIS/SUCCESS! framework.

Important point of differentiation:

 

Informal practice (all day, every day) Formal practice (intentional commitment of time to a specific practice)

What support can school leaders expect?  Implementation supported by: o Pure Edge (external service provider) o Growing Minds (external service provider) o Re-set (external service provider) o PBIS/VPP  Training on mindful practices such as: o Mindful listening o Mindful breathing o Mindful compassion o Mindful observation o Others  mConnect mindful resources and best practices

What is expected of school leaders?  Identify a mindfulness champion  Establish mindfulness tenets within school culture (for example): o Integrate mindful breathing at staff meetings or morning meetings o Practice mindful movement during wellness breaks  Provide time for professional development  Model mindful practices  Integrate mindfulness within existing classroom practices throughout the day  School health team identifies a mindfulness outcome for its work Success Indicators

Find mindfulness resources online here: http://tinyurl.com/mpsmindfulness

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   

Decreased office discipline referrals Increased staff and student attendance Improved staff well-being Improved school culture and climate Milwaukee Public Schools

❼ IMPROVING ENROLLMENT

Goal: Student, Family and Community Engagement Objective: Strengthen Communications Systems & Outreach Strategies Your school’s success depends in part on enrollment: attracting new students and creating an environment in which families and students thrive. Enrollment drives the resources we need to serve students, allowing us to fund and provide a high-quality educational experience for Milwaukee’s children.

The district is committed to improving enrollment processes to better serve families and is ready to support you throughout the year in recruiting and keeping students.

The Department of Student Services leads the enrollment process, while the student recruitment and retention specialist assists in coordinating efforts in Central Services to provide direct support to schools, families, and communities.

Important points to consider for 2017-18:  MPS is expanding Early Admissions to all “top-grade” 5th and 8th grade students enrolling in middle or high school to streamline processes and help more families stay in MPS at key transition grades.

 

The district will communicate the change to MPS families with “top-grade” students in 2017-18.



Most schools will transition to a uniform policy in 2017-18 (see page 29).

The former February Three-Choice Process will become Kindergarten Enrollment, allowing the district and schools to tailor marketing and messaging specifically to early childhood education.

Families will still be able to select up to three schools for kindergarten placement. We will launch enrollment with a Kindergarten Fair. Families can continue to apply for kindergarten after the February Kindergarten Enrollment period (first-come, first-served).

What supports can school leaders expect?  All schools: o Materials for families outlining the Early Admissions process, open houses, test dates, and help sessions o Differentiated recruitment support from the student recruitment and retention specialist o Marketing material support from the Department of Communications & Marketing  K-5, K-8, and K-12 schools: Information about and marketing for the new Kindergarten Enrollment period and fair

What is expected of school leaders?  All schools: o Use student retention checklists (mpsmke.com/studentrecruitment) o Host open houses for prospective families before and/or during enrollment periods  K-5, K-8, and K-12 schools: Showcase your school at the winter Kindergarten Fair  K-5, K-8, and 6-8 schools: Ensure that topgrade families have Parent Portal access through targeted outreach  Middle and high schools: Showcase your school at the Early Admissions Fair on Saturday, September 30, 2017 at MHSA

Success Indicators  

The district and its schools will meet budgeted enrollments for 2017-18 The district will meet transition grade enrollment retention goals

Milwaukee Public Schools

See page XX for enrollment contact information Page 11

❽ STUDENT ACHIEVEMENT: ASSESSMENTS

Goal: Academic Achievement Objective: Improving Academic Achievement for All Academic standards establish the goals for all teaching and learning in MPS and are the measures that we use for student achievement. MPS follows the adopted standards of the Wisconsin Department of Public Instruction (DPI). A range of assessments monitors student mastery of these standards.

Important points to consider:  Sometimes called “assessments for learning,” formative assessments give students frequent feedback on their progress toward mastery so that they can improve performance. Teachers use the information on student progress to differentiate instruction or re-teach standards as needed.



Summative assessments measure students’ learning at a certain point in time. Summative assessments are given after students have been given multiple practice opportunities and feedback. These assessments provide the evidence that we use as the base for students’ proficiency grades for report cards.



Standardized assessments are required by state or federal accountability systems, allowing us to benchmark and guide district improvement plans. MPS Administrative Policy 7.38 on the Balanced Assessment System aligns to the Wisconsin DPI’s Strategic Assessment System.

Policies to know:  

Policy 7.33 allows students who retake a course to replace grades of D or U on their transcript.

Policy 7.34 eliminates final exams as 25% of a course grade.

What support can school leaders expect? 

Continued focus on strategic priorities: Foundational Literacy, Disciplinary Literacy, Algebra Readiness, and Culture & Climate



Khan Academy embedded in Tier I math instruction at high school and aligned to a student’s PSAT results



Continued instructional rounds



Walkthroughs focused on instruction and operations



Continued integration of special education students in regular education classes



An increased system of supports for schools via the Transformation Network



Continued implementation of collective impact models to accelerate student achievement

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What is expected of school leaders?  Implement strong Tier I instruction  Maintain WIN times or intervention courses for Tier II and III  Use interventions with fidelity  Ongoing use of data when coaching, evaluating instruction, and planning schoolbased professional development  Hold data chats with staff/students Success Indicators  Interventions are used with fidelity  Decreased student scores in red and yellow on STAR  Decreased course failures in high school  Increased student GPAs  Improved state assessment proficiency data  Improved ACT readiness scores in all subjects  Increased percentage of students on track to a four-year college and career-ready graduation  Improved four-year graduation rates Milwaukee Public Schools

STUDENT ACHIEVEMENT: ACADEMIC & CAREER PLANNING

Goal: Academic Achievement Objective: Rethink High Schools An Academic and Career Plan (ACP) represents a fluid, mapped academic plan reflecting a student’s unique set of interests, needs, learning goals, and graduation requirements. It goes beyond the traditional “four-year plan” by recording a student’s connections to the larger community, including community service, volunteerism, hobbies and activities, and postsecondary planning.

Development of an ACP involves students’ participation in school counseling activities beginning in kindergarten and continuing through high school. These activities focus on academic, personal/social, and career development with the purpose of preparing the students for postsecondary/college and career choices.

Parents/guardians are an integral part of the ACP process by supporting ongoing career exploration. Additionally, parents are invited to participate in an ACP conference with their child and the school counselor at 5th, 7th, 9th, and 11th grades.

Know ● Explore ● Plan ● Go!

Ideally, ACP conferences occur during the school day with the student, parent/guardian, and counselor.

Alternate scheduling may be arranged with the school counselor to meet the needs of parents/guardians.

ACP conferences should last between 30-45 minutes. This process will help parents and students make informed decisions to meet their academic and career goals.

What support can school leaders expect? 

ACP Conference Topics:

Professional development for staff on district PD days



Published and distributed ACP scope and sequence



Guidance and collaboration of district staff



Career exploration and application support for instruction

What is expected of school leaders?



Self-Awareness “Who Am I?”



Career Planning and Management ”What Do I Want to Do?”



Academic Progress and Management “How Will I Get There?”



Special Concerns



Ensure that all students create an ACP



Provide ACP planning time for staff



Have a school-based ACP team

Success Indicators



Ensure that ACP scope and sequence is implemented with fidelity



Increased student understanding of postsecondary options



Promote ACP principles as part of the school culture



Improved graduation rate and equity



Improved student achievement

Milwaukee Public Schools

Page 13

â?ž FUNDAMENTALS FOR SUCCESS

Goal: Academic Achievement Objective: Redefine the MPS Experience

We are committed to ensuring that every school provides robust co/extracurricular experiences that engage and inspire every child.

Why this matters: We believe every student deserves the opportunity to take part in extracurricular activities. To this end, the Department of Recreation & Community Services is focused on increasing extracurricular equity across all schools and neighborhoods so that our students can thrive. In order for this to happen, it is the expectation that all schools offer an extracurricular program complete with many opportunities for students. We are here to help: together we will elevate the playing field for all students!

Extracurricular activities contribute to school success: Research conducted by the National Center for Education Statistics found that extracurricular participation correlates to improved attendance, GPA, assessment scores, and increased likelihood of college success.

Extracurricular Participants No unexcused absences

50.4% 36.2%

Have a GPA of 3.0 or higher

30.6% 10.8%

Highest quartile on a composite math & reading assessment

29.8% 14.2%

Non- Participants

Expect to earn a Bachelor’s Degree or higher

68.2% 48.2%

Getting Your Extracurricular Programs Game-Ready: NEW Requirement

Scholarships and Mini-grants

In 2017-18, schools will be asked to roster all extracurricular activities in Infinite Campus. More information will be provided in a future Thursday Update.

Youth scholarships and school minigrants are available to assist with student participation in extracurricular activities.

Contact Andrew Rossa at rossaaj@

High School Leaders: Are you looking to build up your athletic program?

Schools interested in adding a sport or competitive level to their interscholastic athletic program must demonstrate a need through increased participation or expressed interest from students.

Athletic directors should make this request to the MPS Athletics Office at 414-475-8219.

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Milwaukee Public Schools

FUNDAMENTALS FOR SUCCESS CONTINUED What support can school leaders expect?

What is expected of school leaders?

Elementary and Middle School Sports

Elementary and Middle School Sports

 Coordinate, supervise, and schedule leagues and provide facilities and awards  Train and monitor coaches, officials, league staff, and scorekeepers  Place game officials and scorekeepers  Disseminate the Youth Sports Opportunities Handbook (delivered to all elementary schools and middle schools in late August: tinyurl.com/MPSYouthSportsHandbook)  Fund two hours per week for a sports coordinator (elementary school level only)  Fund three hours per week for one coach per team (elementary school level only)  Fund a sports coordinator (middle school only)

 Identify a sports coordinator by Sept. 12, 2017: tinyurl.com/MPSElemSports > Resources/Forms > Youth Sports Opportunities Handbook  Submit team online registration and fees: tinyurl.com/MPSTeamRegistration  Submit team rosters: tinyurl.com/MPSElemSports > Resources/Forms > Youth Sports Team Roster form  Provide practice equipment/supplies  Cover transportation costs to practices and games  Provide player T-shirts/uniforms  Send representative to coaches and sports coordinator meetings

High School Interscholastic Athletics

High School Interscholastic Athletics

 Fund coaches, athletic director, officials, and event staff  Schedule of conference games: tinyurl.com/MPSConfGameSchedule  Provide supplies (based on participation level)  Provide busing to contests and between co-op schools provided by MPS

 Hire and manage coaches and athletic director  Collect $25 student athletic fee and basketball game entry fees (revenue stays with school for athletic costs)  Collect all necessary MPS and WIAA forms  Cover costs associated with equipment, uniforms, and facilities  Cover cost of bus tickets for athletes as needed

High School Interscholastic Academics

High School Interscholastic Academics

 Provide funds for coaches and judges  Reimburse for tournament and membership fees  Provide busing to contests provided by MPS

 Hire and manage coaches  Fund the initial expenses for tournaments and membership fees, which will be reimbursed  Schedule contests and tournaments

.

.

Special Olympics

Special Olympics

 Organize and supervise all MPS-sponsored Special Olympics sporting events  Assist with event day registration and student supervision  Assist with MPS school field trip requirements  Assist in monitoring student athlete eligibility requirements  Coordinate tournament transportation needs

 Recruit a Special Olympics coordinator  Identify and recruitment of SPED students  Communicate with parent/guardian through meetings or informational materials  Recruit coaching partners and school chaperones  Facilitate team practice time during the day  Purchase team uniforms as required by Special Olympics of Wisconsin

Success Indicators  All schools are rostering all extracurricular activities in Infinite Campus  All schools show an increase in student extracurricular participation

Milwaukee Public Schools

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❿ EVERY DAY IS A RED CARPET DAY

Goal: Effective and Efficient Operations Objective: Improve Organizational Processes A clean, stimulating school environment is essential for a student-centered building. The most valuable assets, MPS students and families, deserve to enter the building as if attending a red carpet event every day.

Important points to consider:  Display an external welcome banner at school entrance, welcome poster and easel in lobby, backdrop with MPS or school logo, and podium with school sign. Use an external “Park Here” easel for guests.



Select a staff point of contact to coach students on GE Essential Skills. Choose ten student leaders to serve as ambassadors. Ambassador attire is a blazer or collared polo and black or khaki pants.



Prepare staff for a visit; designate an understudy for the point of contact to ensure consistency for visits.



Designate a consistent tour route for all visitors that begins at a school or classroom-level data wall.



Identify a room ready for press conferences and a green room that can be used for guests to prepare or rest.



Practice physically walking the route and speaking about key topics that align with school/visitor goals.



The building engineer should monitor the facility and complete work orders with school leader approval as needed to keep the school well-maintained.



Order labels and cardstock for nametags and table tents. Print copies of the school fact sheet. Have tokens of appreciation readily available for guests.

Is a government official visiting?

Please complete a Superintendent Visit Request Form to inform the superintendent’s office.

What support can school leaders expect?   

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A refresh of one bathroom in each school One filtered water station within all buildings Upgraded lighting in 26 schools for the Energy Savings & Infrastructure Improvements Project

What is expected of school leaders?

1. Create curb appeal  Keep planters and grass weed-free  Keep walkways free of trash  Keep marquee signs updated  Ensure that flags are in good condition 2. Brighten lobbies, halls, and stairwells 

Display a data wall at the main entrance with classroom, grade-level, or school-wide information



Clean and fill any display cases



Post students’ current work on tack strips and bulletin boards



Use high wattage lightbulbs with consistent color tones

3. Create stimulating classrooms 

Clean desk tops



Ensure functional window blinds



Display student work



Keep bulletin boards current



Post classroom schedules and teacher nameplates outside classroom

4. Clean bathrooms 

Maintain functional toilets



Check mirrors glass for cracks



Keep towel and soap dispensers full

Success Indicators 

Improved school culture and climate



Improved public perception



Increased number of schools strategically using their education maintenance budgets Milwaukee Public Schools

⓫ PURSUING POWERFUL PARTNERSHIPS

Goal: Student, Family and Community Engagement Objective: Re-envision Partnerships The Department of Business, Community, and Family Partnerships (BCFP) is here to help you build powerful partnerships with community, business, and faith-based organizations. Why? To help meet your resource needs whether they are in-kind, monetary, academic, or material – we’ll help you make “the ask.”

Our Adopt-a-School partners inspire possibilities for our students by providing volunteers to assist with activities, tutoring, and academic support; hosting food or school supply drives; offering career exploration; serving as mentors; sponsoring field trips and educational programs and more!

What support can school leaders expect? 







A Needs Assessment tool designed to gather specific information about your most pressing resource needs A new searchable database updated with information from your completed Needs Assessment A new interactive partnership map for potential partners also to search for schools and their resource opportunities Team BCFP continuing to serve as the central point of contact for all partnerships

What is expected of school leaders?  





Identify one or two committed staff members to serve as partnership liaisons Support partnership liaisons by giving them the guidance and support to nurture partner relationships Facilitate staff and students’ demonstration of and appreciation for each of your partners’ contributions Share your partnership “wishes” with Team BCFP

Success Indicators: 

An increased number of schools with a business, community, and/or faith-based partner to help meet school goals, resource opportunities, or student outcomes

Milwaukee Public Schools

Page 17

PURSUING POWERFUL PARTNERSHIPS CONTINUED

Youth Apprenticeships & Internships

As the City of Milwaukee prepares for economic growth, a pool of well-trained candidates is a critical need. Local industries consistently express interest in providing youth apprenticeship (YA) and internship opportunities for MPS students.

Important points to consider:  BCFP and the Career and Technical Education (CTE) team work with new and established partners to identify internships, youth apprenticeships, and career pathway opportunities to support our students in acquiring on-the-job skills and future career opportunities.



To find out more about youth apprenticeship opportunities for your students, contact Therese Salzer at salzertj@milwaukee.k12.wi.us or 414-475-8019, download a program flyer at http://tinyurl.com/MPSyouthapprenticeship, or visit the Department of Workforce Development’s Youth Apprenticeship web page at https://dwd.wisconsin.gov/youthapprenticeship/training/skills_safety.htm.



To learn more about internships for MPS juniors and seniors, contact Tamera Coleman, colemat@milwaukee.k12.wi.us or 414-475-8438.

INTERNSHIPS HELP STUDENTS Establish professional contacts for future employment and mentoring

Define their career goals

Establish positive work habits and attitudes

Establish a clear connection between work and education Develop workplace responsibilities and learn about workplace realities

Gain self-confidence

Gain hands-on experience to build upon skills learned in the classroom What can school leaders expect to see?  



Page 18

Two annual work-readiness sessions at every participating high school District staff will proactively communicate with school-based Career Champions to ensure optimum support Central Services CTE team will secure 250 youth apprenticeships for our students

What is expected of school leaders? 



Promote YA and internship programs for careerbased learning opportunities to juniors and seniors Empower, support, and celebrate Career Champions

Success Indicators An increased number of students participating in youth apprenticeship or high school internship opportunities Milwaukee Public Schools

⓬ YEAR OF THE ARTS

Goal: Academic Achievement Objective: Redefine the MPS Experience The arts are powerful and transformative components of every student’s learning. This year, we are proud to partner with the broader Milwaukee arts community to bring arts into focus. We have big plans for this year – plans to bring our students to arts and arts to our students. In coming together to support and celebrate Year of the Arts (YOTA), we will connect our students to meaningful, engaging arts experiences in their classrooms, schools, and communities across the city. For more information, please visit mpsmke.com/yota.

The goals of Year of the Arts include:     

Promote and celebrate the arts Develop a pipeline to recruit and retain arts instructors Make connections between history and culture through the arts Encourage arts integration within and outside the classroom Build support for MPS arts programs and schools to be sure that EVERY student is afforded quality arts opportunities

What support school leaders expect?  Department of Recreation & Community Services coordinated summer musical  Ornament design contest opportunity for students  Inclusion of MLK Jr. speech contests in YOTA  Expansion of reading residency with The Rep  Commencement of a second grade Learning Journey to the Milwaukee Art Museum  Planning for and coordination of the Biennial Arts Festival (three-day event at Henry Maier Festival Park)

Three things to know for August 2017: 1. All students will receive a YOTA passport to record their arts experiences in the community with a raffle opportunity in the spring.

2. Take 5 Challenge! Thank five OR MORE partners, teachers, parents, etc., for supporting YOTA in your school.

What is expected of school leaders?  Expect teachers and staff to integrate arts experiences into daily lessons  Promote the YOTA Calendar of Events to build momentum and excitement  Integrate YOTA content in school-based PD  Plan YOTA with project management tools presented in June 2017  Access arts partners to plan great events and bring resources to students  Promote MPS University continuing education coursework tied to arts integration  Prepare a high-quality performance (15minute piece for every school) for the Biennial Arts Festival Success Indicators  Increased attendance  Decreased student suspensions  Increased number of university partnerships to build an arts teacher pipeline  Increased number of teachers trained in arts-integration strategies

3. Plan to kick off the opening PD week with excitement and enthusiasm to support YOTA in every classroom! Expect community partners around the city to visit on the first day of school with an arts experience to welcome students back to school!

“

Milwaukee Public Schools

”

- Henri Matisse Page 19

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Milwaukee Public Schools

Milwaukee Public Schools

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Milwaukee Public Schools

The Office of the Superintendent

The Office of the Superintendent works with

Milwaukee Board of School Directors, and all of the district’s

major offices, MPS school communities, and other stakeholders

to design and put systems in place that prepare students for success in higher education, post‐educational opportunities,

work and citizenship. The superintendent is the driving force in

identifying and developing new initiatives in order to realize positive outcomes for our students. Special emphasis has been

placed on ensuring equity and diversity, increasing community and business partnerships, and offering more opportunities for

student voice and participation relative to district planning.

This office is responsible for the overall day‐to‐day operations of

the district, and is the main point of contact for members of the community on a variety of concerns. To this end, the Office of

the Superintendent strives to be responsive in resolving

concerns in a manner that is in alignment with the district’s mission, vision and core beliefs.

Milwaukee Public Schools

Superintendent

Superintendent of Schools: Darienne B. Driver, Ed.D. Phone: 414‐475‐8001 Email: driverdb@milwaukee.k12.wi.us

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O FFICE OF THE SUPERINTENDENT O VERVIEW

S TAFF & L EADERSHIP

The Office of the Superintendent works with all the district offices, the Milwaukee Board of School Directors, and MPS school communities to put systems in place to prepare students for success in higher education, post‐educational opportunities, work, and citizenship. Office goals include increasing achievement for all students, ensuring effective and efficient operations, and encouraging meaningful family and community engagement.

The Office of the Superintendent comprises five full‐ time equivalent staff: Darienne B. Driver, Ed.D., Superintendent of Schools driverdb@milwaukee.k12.wi.us ● 414‐475‐8001 April Boyd, Executive Secretary to the Superintendent boydaf ● 414‐475‐8002 Tina Just, Administrative Assistant justta ● 414‐475‐8388 Ashley Lee, Special Assistant to the Superintendent leeak ● 414‐702‐5557

Community, Business & Government Outreach

District Strategic Planning

Sue Saller, Manager, Superintendent's Initiatives sallersc ● 414‐475‐8567

Milwaukee Board of School Directors Communication

S CHOOL S UPPORT

CORE FUNCTIONS

 Review and make recommendations on school instruction based on data as well as local and national best practices in education.

The Office of the Superintendent is committed to maintaining a strong and supportive presence in Milwaukee Public Schools. School staff are encouraged to request the superintendent’s presence at school events and activities by completing and submitting the Superintendent’s Event Request Form. The superintendent also supports schools in budgeting decisions through annual school budget carousels.

 Communicate standards of expected performance to district staff.

C OMMUNITY & P ARTNER S UPPORT

M AJOR P ROJECTS  Lead district strategic planning work.  Provide leadership and direction for effective daily operation of the district.  Maintain clear communication with the Milwaukee Board of School Directors.

 Develop partnerships with community leaders, businesses, and key district stakeholders.

The work of educating all our children requires the support of many in our community. The Office of the Superintendent puts special emphasis on cultivating student‐centered relationships and parent partnerships.

These include but are not limited to partnerships with community organizations, business leaders, elected officials, and local and national colleges and universities.

 Publish and distribute a district annual report to update key stakeholders on the progress of Milwaukee Public Schools.  Work cooperatively with legislators and other organizations in passing legislation that will benefit education in Milwaukee.

F OR INFORMATION ON THE O FFICE O F T HE S UPERINTENDENT

 Facilitate school budget carousels between December and February in preparation for finalizing annual budgets.

Page 24

Superintendent

Milwaukee Public Schools

D EPARTMENT OF BLACK & LATINO MALE ACHIEVEMENT O VERVIEW

L EADERSHIP

The Department of Black and Latino Male Achievement works to align and create programs and initiatives that result in improved outcomes for Black and Latino boys and young men. The department works to elevate positive narratives while working with practitioners to raise expectations and ensure highly rigorous and validating experiences for Black and Latino boys and young men.

The Department of Black & Latino Male Achievement comprises three full‐time equivalent staff:

Advocacy, Policy & Narrative

Classroom Culture & Climate

Community Alignment & Collaboration

Juan Baez, Ed.D., Director baezja@milwaukee.k12.wi.us LaNelle Ramey, Director Paul Moga, Coordinator mogape@milwaukee.k12.wi.us David Castillo, Planning Assistant castilde@milwaukee.k12.wi.us

S CHOOL S UPPORT

Manhood & Workforce Development

The Department of Black & Latino Male Achievement provides support to both schools and students:

CORE FUNCTIONS

 Manhood Development courses and youth summer employment opportunities provide direct supports to young men of color  Professional development and toolkits provide teachers and school staff with resources to implement best practices  Local and national conferences and partnerships provide programmatic guidance and support to district and school administration and staff during the launch period for the department

M AJOR P ROJECTS  Organize opportunities for district and community staff to learn from and engage with districts and cities currently engaged in Black and Latino male achievement work.  Host “Rumble, Young Man, Rumble” healing conference in Milwaukee.  Increase summer employment opportunities for Black and Latino young men.

C OMMUNITY & P ARTNER S UPPORT

 Launch campaign to positively change the narrative around Black and Latino young people in Milwaukee.

The Department of Black & Latino Male Achievement works with local and national organizations to advance our efforts. Several organizations have been identified as potential partners in the work. These organizations include the Milwaukee Urban League, United Way of Greater Milwaukee & Waukesha County, Greater Milwaukee Foundation, Community Advocates, City of Milwaukee, MATC, I Will Not Die Young, Operation DREAM, National Association for the Advancement of Colored People (NAACP) Milwaukee Branch and Boys & Girls Clubs of Greater Milwaukee. Department work will align to efforts in place in Milwaukee.

 Develop toolkits and trainings around best practices for school staff engaging with Black and Latino male students.

T HINGS TO R EMEMBER  The Campaign for Black Male Achievement serves as the backbone organization for the department.  Central Services staff are prepared to rise to the challenges and support student success, a strong community and a safe, healthy and supportive climate for learning and working.

Milwaukee Public Schools

F OR INFORMATION ON B LACK & L ATINO M ALE A CHIEVEMENT

Superintendent

MORE CONTACT INFORMATION COMING SOON!

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Milwaukee Public Schools

The Office of the Chief of Staff

The Office of the Chief of Staff helps to identify, develop, engage, and integrate external resources to support schools, students, and their families. The office secures partners and cultivates partnerships, and it provides leadership, guidance, and consulting services for the district on strategic planning, organizational processes, customer service, and accountability. A strong emphasis is placed on efforts around student recruitment and retention geared toward stabilizing and growing MPS enrollment. The Office of the Chief of Staff includes the Department of Business, Community & Family Partnerships (BCFP), the Organizational Planning Division, and MPS Foundation, Inc. Support.

Milwaukee Public Schools

Chief of Staff

Chief of Staff: Gina M. Spang, P.E. Phone: 414‐475‐8005 Email: spanggm@milwaukee.k12.wi.us

Page 27

D EPARTMENT OF BUSINESS, COMMUNITY & FAMILY PARTNERSHIPS O VERVIEW

S TAFF & L EADERSHIP

The Department of Business, Community & Family Partnerships mobilizes resources for schools and the district by focusing on customer service and establishing and maintaining meaningful partnerships with families, alumni, volunteers, businesses, and the community.

The Department of Business, Community & Family Partnerships comprises 17 full‐time‐equivalent staff.

Kellie Sigh, Director sighkj@milwaukee.k12.wi.us Phone: 414‐475‐8977 Family & Community Engagement, Danielle Costello Specialist ● costeldj ● 414‐475‐8803

Partnership Development

Volunteer Recruitment & Management

Family Engagement

Switchboard /After‐Hours Call Center

Partnerships, Maricha Harris Associate ● harris14 ● 414‐475‐8578

Customer Service & Welcome Centers

General Office Phone: 414‐475‐8285 Email: partners@milwaukee.k12.wi.us

CORE FUNCTIONS

M AJOR P ROJECTS

S CHOOL S UPPORT

 Develop partnerships with businesses and community organizations to collaborate with schools under the Adopt‐a‐School program  Develop a two‐way channel between the district and the business community for volunteerism  Provide engagement opportunities for alumni at their alma mater and district‐wide  Implement the district’s family engagement framework to reinforce shared leadership, equity, and cultural relevance as core values in MPS  Work with other offices on the My Brother’s Keeper initiative and community school model  Continue district‐wide training in customer service best practices and expand the Employee Recognition Program

Partnership Development and Management. The department works with schools to develop business and community partners that fit the needs of the school. BCFP staff will work with school leadership to cultivate relationships they have formed and to connect them with partners BCFP is developing for their school.

Family Engagement. Staff works with each parent coordinator to ensure that family engagement at each school meets district expectations. Staff will also work with your school to ensure that School Governance Councils are functional and that there are two representatives from each school on the District Advisory Council. BCFP will continue implementation of the Family Empowerment University to provide district‐wide and school‐based workshops for families.

T HINGS TO R EMEMBER

C OMMUNITY & P ARTNER S UPPORT

 Designate an invested member of your staff as a partnership liaison, someone who can help develop and manage partnerships.  Maximize the role of your parent coordinator; work together to set and meet goals for the year around family engagement.  For high schools, please designate two representatives to participate on the SSAC.

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F OR I NFORMATION AND R ESOURCES ON P ARTNERSHIP S UPPORT

Chief of Staff

Two district Welcome Centers opened in Obama SCTE and South Division High School. A third is slated to open in fall of 2017 at Central Services. These centers are designed with parents’ convenience in mind. They are a one‐stop shop for all MPS families.

Milwaukee Public Schools

O RGANIZATIONAL PLANNING DIVISION O VERVIEW

S TAFF & L EADERSHIP

The Organizational Planning Division provides direction for and oversight to the MPS Strategic Plan and management of high‐impact, district‐wide projects including regional development, recruitment and retention, internal communication, employee engagement, and the district’s wellness program.

The Organizational Planning Division comprises three full‐time‐equivalent staff.

Julia Petersen, Manager peters10@milwaukee.k12.wi.us Phone: 414‐475‐8427 Recruitment & Retention, Tony Tagliavia Specialist ● tagliaaj ● 414‐475‐8401

The cross‐functional work of this division is completed in collaboration with MPS offices, departments, and schools, and it promotes forward momentum toward the established Board of School Directors’ goals and the superintendent’s Eight Big Ideas outcomes.

Strategy & Project Manage‐ ment

Regional Develop‐ ment

Recruit‐ ment & Retention

Employee Wellness & Engage‐ ment

Employee Wellness, Tara Witt Coordinator ● wittt1 ● 414‐773‐9829

S CHOOL S UPPORT School Strategic Planning. We are here to support your strategic planning efforts and/or to provide an overview of the district‐wide strategic plan to staff.

Internal Commu‐ nications

Student Recruitment/Retention & Regional Development.

In cooperation with offices and departments across Central Services, we support you as you work to maintain or increase your student enrollment.

Connected to these efforts, the Regional Development Plan aims to increase equitable access to strong schools and provide clear pathways for families from kindergarten through high school.

CORE FUNCTIONS

M AJOR P ROJECTS  District‐wide strategy and metrics  Project management and Smartsheet  Regional Development 3.0

Employee Wellness & Engagement. Employee Wellness & Engagement is here to support you personally so that you may thrive professionally. We provide a variety of benefits and district‐wide initiatives designed to improve your physical, emotional, and professional well‐being.

 Year‐round student recruitment and retention  Employee wellness initiatives

T HINGS TO R EMEMBER  District‐wide strategy and organizational alignment ensures that we put our time, resources, and funds in service of students.

C OMMUNITY & P ARTNER S UPPORT In cooperation with the Department of Business, Community & Family Partnerships, the division works with neighborhood associations, real estate agents, and others in the community to help build stronger community and school connections.

 Deliberate and robust recruitment and retention efforts are critical to maintaining or increasing enrollment across the district, driving the level of resources that schools have to serve students.  When staff are healthy and engaged, our students thrive. For more information, find resources on mConnect.

Chief of Staff

Milwaukee Public Schools

F OR I NFORMATION AND R ESOURCES ON O RGANIZATIONAL P LANNING Page 29

MPS FOUNDATION, INC. SUPPORT

O VERVIEW

S TAFF & L EADERSHIP

The MPS Foundation, Inc., raises funds from and builds partnerships with private foundations, businesses, and individuals to support programs and projects that provide enhanced learning opportunities for students but that cannot be sustained solely through public funding.

The MPS Foundation, Inc., Support comprises three full‐ time‐equivalent staff.

Philanthropic Gifts

Private Grants & Partnerships

Donor Stewardship

Ann Terrell, Director terrelam@milwaukee.k12.wi.us Phone: 414‐874‐5291 Charitable Giving, Kelly Rickman Associate ● rickmakb ● 414‐874‐5292

We’ve moved! 234 W. Galena St., Milwaukee, 53212

Special Event Planning & Support

S CHOOL S UPPORT

CORE FUNCTIONS

The MPS Foundation, Inc., provides a number of benefits to individual schools via the following:

A REAS OF F OCUS

Designated Funds. Schools may establish a designated fund within the foundation. Foundation staff provides assistance with fund management, including online and manual gift processing; gift acknowledgment; maintenance of donor records; accounting; and other administrative tasks.

 Innovation: Innovation grants encourage teachers to bring fresh perspectives and new research‐based practices to the classroom.  Opportunity: Projects funded provide students with access to robust experiences, primarily via Learning Journeys experiences and the arts.

Project Coordination. The foundation provides support services to schools and departments involved in district initiatives, including proposal planning and development, donor engagement, financial and outcomes reporting, and project budget tracking.

 Big Ideas: We will partner with Milwaukee Public Schools to provide strategic support for prioritized projects via systematic district input.  Scholarships: The MPS Foundation provides a variety of scholarships to support students in their postsecondary efforts.

C OMMUNITY & P ARTNER S UPPORT

T HINGS TO R EMEMBER

The MPS Foundation is involved in three main activities: raising money, financial management, and working with district leadership and the community to target areas of greatest need. The foundation works to build long‐lasting partnerships and collaborations among businesses, nonprofits, communities of faith, other foundations, and the school district.

 We provide grants to teachers and scholarships to students via our generous funders. See our website for more information.  The MPS Foundation is committed to providing service to schools interested in fund‐raising efforts. We are happy to assist with everything from project planning to communication with prospective funders to coordinating an evaluation plan. Please do not hesitate to contact us with any needs you may have.

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Chief of Staff

F OR I NFORMATION AND R ESOURCES ON THE MPS F OUNDATION , I NC .

Milwaukee Public Schools

Office of the Chief of Staff Forms & Documents Department Business, Community, & Family Partnerships Business, Community, & Family Partnerships Business, Community, & Family Partnerships Business, Community, & Family Partnerships Business, Community, & Family Partnerships Business, Community, & Family Partnerships Business, Community, & Family Partnerships Business, Community, & Family Partnerships Business, Community, & Family Partnerships Business, Community, & Family Partnerships Business, Community, & Family Partnerships

Name of Form/Document

Online Location

D

Volunteer Application http://mps.milwaukee.k12.wi.us/en/Community/Get‐ Involved/Volunteer.htm

F

DAC Representative Form

http://mps.milwaukee.k12.wi.us/en/Families/Family‐ Involvement/Advisory‐Committee.htm

F

School Governance Council Nomination Form

F

SGC Ballot

D

SGC Survey

F

SGC Membership Form

D

Interfaith Tutor Program ‐ Principals

D

Interfaith Tutor Program ‐ Teachers

F

Partnership Inquiry Form

https://mconnect.milwaukee.k12.wi.us/MPS‐ Intranet/Departments/Chief‐of‐Staff/Business‐Community‐ Family‐Partnerships/Family‐Engagement/School‐ Governance‐Councils.htm https://mconnect.milwaukee.k12.wi.us/MPS‐ Intranet/Departments/Chief‐of‐Staff/Business‐Community‐ Family‐Partnerships/Family‐Engagement/School‐ Governance‐Councils.htm https://mconnect.milwaukee.k12.wi.us/MPS‐ Intranet/Departments/Chief‐of‐Staff/Business‐Community‐ Family‐Partnerships/Family‐Engagement/School‐ Governance‐Councils.htm https://mconnect.milwaukee.k12.wi.us/MPS‐ Intranet/Departments/Chief‐of‐Staff/Business‐Community‐ Family‐Partnerships/Family‐Engagement/School‐ Governance‐Councils.htm https://mconnect.milwaukee.k12.wi.us/MPS‐ Intranet/Departments/Chief‐of‐Staff/Business‐Family‐and‐ Community‐Engagement/Volunteer/Principal‐Interfaith‐ RSVP.htm https://mconnect.milwaukee.k12.wi.us/MPS‐ Intranet/Departments/Chief‐of‐Staff/Business‐Family‐and‐ Community‐Engagement/Volunteer/Request‐an‐Interfaith‐ MPS‐Tutor.htm http://mps.milwaukee.k12.wi.us/en/Community/Partners.ht m

F

Customer Service Training Request Form

https://mconnect.milwaukee.k12.wi.us/MPS‐ Intranet/Initiatives/Customer‐Service‐Bureau/Customer‐ Service‐Training.htm

F

I Got Caught Providing Excellence Customer Service Form

https://mpsresearch.co1.qualtrics.com/jfe/form/SV_50zHU VoSZ3V1J9b

Milwaukee Public Schools

Chief of Staff

Form or Document

Page 31

Office of the Chief of Staff Forms & Documents Form or Document

Name of Form/Document

Business, Community, & Family Partnerships

F

Business, Community, & Family Partnerships Business, Community, & Family Partnerships Business, Community, & Family Partnerships Business, Community, & Family Partnerships Business, Community, & Family Partnerships MPS Foundation

D

Comment Box Tracking Form ‐ to be completed by principals each month Dispute Resolution Process

Department

http://tinyurl.com/CS‐CommentTrack

http://mps.milwaukee.k12.wi.us/en/Families/Concerns.htm

F

Dispute Resolution Online Form

http://mps.milwaukee.k12.wi.us/en/Families/Concerns.htm

F

Comment Box Comment Slips

D

Customer Service Standards Poster

D

Customer Service Philosophy Poster

F

Funding Request Form

http://cs‐efi‐ 01.district.mpsds.edu/DSF/ProductDetails.aspx?q0dmFiIMR MmMGAa4wxoEhbfjT9/CVsLrNYJS/L4vr8nOAOLF4C/DPNx8 GTu5Wz5xdKi2dQqzi7t7PFX1hNGa1A== http://cs‐efi‐ 01.district.mpsds.edu/DSF/ProductDetails.aspx?q0dmFiIMR MlFVKwWjZx3amRAJJ/13pUhDontUpsmoKojej2LttP8d6MyjC dAbRvgN2qLLYf0wS9OevAMAWKdHw== http://cs‐efi‐ 01.district.mpsds.edu/DSF/storefront.aspx?6xni2of2cF3pHsl P4ehlUgM8Vc1zcibb9XMWlmC0CYVcobJzrWS27+bSgZrPeSi X mpsfoundation.net

MPS Foundation

F

Grant Tracking Worksheet

mpsfoundation.net

MPS Foundation

F

Expense Request Form

mpsfoundation.net

MPS Foundation

D

mpsfoundation.net

MPS Foundation

D

Gift Entry & Processing Procedures School Donation Tracking Instructions

MPS Foundation

F

School Donation Tracking Sheet

mpsfoundation.net

MPS Foundation

D

School Fund Agreement

mpsfoundation.net

MPS Foundation

D

School Gift Acceptance Procedures

mpsfoundation.net

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mpsfoundation.net

Chief of Staff

Online Location

Milwaukee Public Schools

Office of the Chief of Staff Forms & Documents Department

Form or Document

Organizational Planning

D

Organizational Planning

D

Organizational Planning

D

Organizational Planning

D

Organizational Planning

F

Organizational Planning

D

Name of Form/Document High School New Student Retention Checklist K‐5/K‐8/Middle School New Student Retention Checklist New Student Welcome Letter Template Open House and Event Guidelines

Online Location mpsmke.com/studentrecruitment mpsmke.com/studentrecruitment mpsmke.com/studentrecruitment mpsmke.com/studentrecruitment

Healthy Contributions https://mconnect.milwaukee.k12.wi.us/MPS‐ Enrollment Form Intranet/Departments/Human‐Capital/Benefits‐‐Retirement‐ Services/Employee‐Wellness/Healthy‐Contributions.htm MPS Strategic Plan https://mconnect.milwaukee.k12.wi.us/MPS‐ Intranet/Initiatives/Strategic‐Objectives.htm

Milwaukee Public Schools

Chief of Staff

Page 33

Page 34

Milwaukee Public Schools

The Office of Academics

The Office of Academics oversees the district’s academic agenda to provide world-class education for all MPS students. The Office of Academics staff works closely with schools and other departments at MPS to ensure consistent focus on the following areas:  Accelerated academic achievement for all students  Shared accountability for student learning  Professional development on culturally responsive teaching and trauma-informed care  Respectful and welcoming school environments

Chief Academic Officer: Ruth E. Maegli Phone: 414-475-8721 Email: maeglire@milwaukee.k12.wi.us

The academic leadership team works with the superintendent to help each school leader apply the educational priorities of the district. This work includes a strong focus on aligning standards with instruction and assessment to ensure that all students have access to rigorous learning that prepares them for success in higher education, post-educational opportunities, work, and citizenship.

Milwaukee Public Schools

Academics

Page 35

DEPARTMENT OF COLLEGE & CAREER READINESS O VERVIEW

S TAFF & L EADERSHIP

The Department of College & Career Readiness helps students develop an understanding of different pathways and careers. The department coordinates resources from internal and external partners to support students acquiring academic and life skills needed to achieve their chosen pathways as well as leading MPS faculty and staff in fostering a postsecondary school culture.

The Department of College & Career Readiness comprises 21.2 full-time-equivalent staff.

Career & Technical Education

College & Career Planning

Extended Learning Opportunities

 Implement academic and career planning district-wide  Implement 11 alternative program units  Increase internship and dual enrollment opportunities for students  Increase the number of students receiving scholarship offers  Implement J-term in June of 2018 for students in grades 6 through 12 (pilot in June of 2017)

R EMEMBER

 All students in grades 6 through 12 should have an academic and career plan.  Students enrolling in an alternative program must be assessed and evaluated by Extended Learning Opportunities.  All students applying for postsecondary education opportunities should complete the FAFSA application.  Students must complete either an online course, community service, or a service-learning project to graduate.  Incoming freshmen in 2017 must meet the new graduation requirements.

Page 36

Extended Learning Opportunities, Sandra Schroeder Manager ● schroesj ● 414-475-8065

Academic Planning

M AJOR P ROJECTS

TO

Career & Technical Education, Eric Radomski Manager ● radomsej ● 414-475-8391

School Counseling &

CORE FUNCTIONS

T HINGS

John Riley Hill, Ph.D., Director hilljr@milwaukee.k12.wi.us ● 414-475-8873

GEAR UP, James Sokolowski Coordinator ● sokolojd ● 414-777-7868 School Counseling & Academic Planning, Ophelia King Curriculum Specialist ● kingot ● 414-475-8128 General Office Phone: 414-475-8873

S CHOOL & S TUDENT S UPPORT The Department of College & Career Readiness provides support to both schools and students:  Credit recovery, GEDO #2, and competencybased curriculum provide additional pathways for graduation.  GEAR UP provides resources and opportunities for students to gain awareness and readiness for college.

C OMMUNITY & P ARTNER S UPPORT The Department of College & Career Readiness works with numerous external partners to provide support and opportunities for students to engage in workbased learning experiences and college readiness.

F OR I NFORMATION AND R ESOURCES ON C OLLEGE & C AREER R EADINESS Academics

Milwaukee Public Schools

DEPARTMENT OF CURRICULUM & INSTRUCTION O VERVIEW

S TAFF & L EADERSHIP

The Department of Curriculum & Instruction is devoted to continuously improving the studentcentered curriculum offered in Milwaukee Public Schools and providing professional development to district and department staff. Our work is focused on district strategic priorities and is built in collaboration with partners, other departments, school leaders, and community members.

The Department of Curriculum & Instruction comprises 79.7 full-time-equivalent staff.

Jennifer Smith, Ed.D., Senior Director smithj2@milwaukee.k12.wi.us ● 414-475-8253 Advanced Academic Studies, Elizabeth Mallegni Curriculum Specialist ● mallege ● 414-777-7813 Bilingual Multicultural Education, Lorena Gueny Manager ● guenylc ● 414-475-8091 Early Childhood Education, Yolanda Tynes-Allison Manager ● tynesyy ● 414-475-8111

Academics

Bilingual Multicultural Education

Early Childhood Education

Fine Arts & Physical Education

CORE FUNCTIONS

M AJOR P ROJECTS  Support bilingual and ESL programs  Implement Head Start and Achievement Gap Reduction programs with a focus on reading foundations  Develop Advanced Placement, International Baccalaureate, and gifted and talented programs  Support disciplinary literacy in high school  Expand fine arts at all grade levels  Expand Learning Journeys for grades K-9  Concentrate on algebra-readiness skills through the new math textbook adoption for grades K-8  Increase graduation rigor through the world language graduation requirements  Provide professional development, curriculum, and support to the new operational and instructional school regions

T HINGS

TO

R EMEMBER

See the Curriculum and Instruction Resources on mConnect for:  Curriculum guides and supplementary materials  Sample lesson plans and templates  Assessment ideas Milwaukee Public Schools

Fine Arts and Physical Education, Deborah Jolitz Manager ● westfad ● 414-475-8865 Liberal Arts, Michelle Wade Manager ● wademr ● 414-475-8090 Literacy, Deborah Kuether Manager ● kruegedn ● 414-475-8327 Mathematics and Science, Angela Ford, Ph.D. Curriculum Specialist ● fordjag ● 414-475-8786 General Office Phone: 414-475-8252

C OMMUNITY & P ARTNER S UPPORT The work of Curriculum & Instruction is supported by valuable partnerships with other MPS departments, local business, nonprofit organizations, and several institutions of higher education.

S CHOOL S UPPORT Curriculum & Instruction provides direct school support for continuous student achievement.     

Assessment and data analysis/support Goal setting and coaching Learning team support Professional development Program implementation and support

F OR I NFORMATION AND R ESOURCES ON C URRICULUM & I NSTRUCTION Academics

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DEPARTMENT OF GE & STRATEGIC ENGAGEMENT O VERVIEW

L EADERSHIP

The Department of GE & Strategic Engagement is shared between the Offices of Academics and Innovation & Information. This department will work collaboratively across the offices to build sustainable academic programs funded by GE and support Community School leaders.

The Department of GE & Strategic Engagement comprises ten full-time-equivalent staff.

Jan Haven, Director havenjl@milwaukee.k12.wi.us Phone: 414-475-8747 College & Career Centers, Ericca Pollack Coordinator ● pollacel ● 414-495-5492

S CHOOL & S TUDENT S UPPORT College & Career Centers

Special Projects & Grants

CORE FUNCTIONS

M AJOR P ROJECTS  Supervise school-based College and Career Centers  Coordinate the GE grant 

GE Special Project – middle school STEM



GE Special Project – supporting district internship programs

 Support expansion of GE Essential Skills curriculum implementation  Support Community Schools’ leaders

T HINGS

TO

R EMEMBER

 College and Career Centers are located in every traditional high school. Staff in the centers work with students and families to complete postsecondary applications, essays, financial aid, and scholarships.

The Department of GE & Strategic Engagement strengthens both schools and students in the following ways:  Provides academic support on STEM content for GE middle school students  Supports internships for high school students for GE-supported schools  Assists students applying for FAFSA, college admissions, and scholarship applications at the school-based college and career centers  Coordinates and supports Community Schools

C OMMUNITY & P ARTNER S UPPORT The Department of GE & Strategic Engagement works with:  GE Healthcare and the GE Foundation (GE grant)  United Way of Greater Milwaukee & Waukesha County and the Milwaukee Teachers’ Education Association (Community Schools)

 Focus on improved STEM instruction in the middle grades at GE-supported schools.  Community Schools is a collective strategy to transform schools into a place where students, families, staff, and surrounding community can work together to ensure that every student is successful.

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F OR I NFORMATION AND R ESOURCES ON GE & S TRATEGIC E NGAGEMENT Academics

Milwaukee Public Schools

DEPARTMENT OF SPECIALIZED SERVICES O VERVIEW

S TAFF & L EADERSHIP

The Department of Specialized Services is committed to supporting the individual needs of all students. The focus of our work is supporting students with disabilities as they participate in learning in their leastrestrictive environment. This includes a provision of behavioral and academic supports while allowing students to participate in the general curriculum with their non-disabled peers based on their goals in the individual education program (IEP). The department also provides social workers, psychologists, speech and language teachers, and nursing services in schools.

The Department of Specialized Services comprises 273.4 full-time-equivalent staff.

Special Education

Student Health Services

School Social Work (SSW)

School Psychology & Allied Health

CORE FUNCTIONS

M AJOR P ROJECTS  Continue to implement Project Prevent  Expand School-to-Work Transition Programs  Conduct collaborative implementation of mindfulness in all schools  Roll out Second Step curriculum for K-5 and K-8 schools  Pilot restorative practices curriculum in middle and high schools

T HINGS

TO

R EMEMBER

 All students, including students with special needs, should have access to a rigorous curriculum.  Please contact your school psychologist or building intervention team prior to making a special education referral.

Milwaukee Public Schools

Jennifer Mims-Howell, Senior Director mimshjn@milwaukee.k12.wi.us ● 414-438-3648 Psychological & Allied Health Services, Dr. Jeffrey Molter Manager ● molterjw ● 414-438-3677 Regional Managers of Specialized Services General Office Phone: 414-475-8008  Contracted Schools: Gene Campbell  Central: Irene Borenstein  East: Mary Spidell  Northwest: Cheryl Moseley  Southwest: Barbara Barnes SSW, Homeless & Transition Services, Dena Radtke Manager ● radtkedl ● 414-438-3558 Special Education Services, Amy Kowalski Director ● stanivat ● 414-438-3535 Student Health Services, Linda Williams Specialist ● willialf ● 414-483-3695

S CHOOL & S TUDENT S UPPORT The Department of Specialized Services helps students succeed academically, behaviorally, socially, and emotionally through collaboration with school staff, parents, and community agencies to create healthy and supportive learning environments.

C OMMUNITY & P ARTNER S UPPORT The department has a long history with School-toWork Transition Program community partners who provide students with a wide variety of work opportunities for the Community Assessment Training Program, On-the-Job Training/Education, and Employment Training Program.

F OR I NFORMATION AND R ESOURCES ON S PECIALIZED S ERVICES S UPPORT

Academics

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DEPARTMENT OF STUDENT PERFORMANCE & IMPROVEMENT O VERVIEW

S TAFF & L EADERSHIP

The Department of Student Performance & Improvement (SPI) ensures support to the district in the areas of Response to Intervention, Positive Behavioral Interventions and Supports, district and school improvement, transformational coaching, assessment, Infinite Campus associated with the Office of Academics, and the data dashboard. The department also monitors the fidelity and quality of data.

The Department of Student Performance & Improvement comprises 15 full-time-equivalent staff.

Melanie Stewart, Ph.D., Director stewarmr@milwaukee.k12.wi.us ● 414-475-8751 District & School Improvement Compliance Keith Atkinson, Manager ● atkinskx ● 414-773-9846 Infinite Campus, James Furniss Specialist ● furnisjr ● 414-475-8535 RtI/PBIS/SUCCESS Compliance, Jon Jagemann Supervisor ● jagemaj ● 414-475-8645

Data Warehouse/ IC Support

RtI and PBIS

School Improvement

Student Assessment

CORE FUNCTIONS

Specialized Services Compliance & Monitoring Miriam Tangle, Manager ● tanglemr ● 414-393-3030 Student Assessment & Data Warehouse, Natalie Collins Specialist ● collinnm ● 414- 475-8011

M AJOR P ROJECTS

General Office Phone: 414-475-8258

 Update Data Warehouse and data reporting

S CHOOL S UPPORT

 Monitor the fidelity of RtI/PBIS initiatives  Continue Project AWARE in seven high schools and plan expansion for school year 2018-19  Coordinate multi-tiered systems of support with other departments, including social-emotional learning  Educate the district on NAEP/TUDA results and key performance indicators in academics  Improve data quality and systems in Infinite Campus and support functionality across district  Support the implementation of the DIP and SIP

T HINGS

TO

The Department of Student Performance & Improvement provides direct support to schools in each of the four core functions. Department staff will help with implementation and fidelity of all areas.

C OMMUNITY & P ARTNER S UPPORT The Department of Student Performance & Improvement also works with numerous external partners to provide support including WestEd, the Department of Public Instruction, the Wisconsin RtI Center, and FACETS.

R EMEMBER

 Please notify the SP&I office of any changes to your designated school assessment coordinators or IC teacher trainers.  For support with your school improvement plan, contact Keith Atkinson.  For intervention information and resources, log into mConnect and search for Interventions.

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F OR I NFORMATION ON S TUDENT P ERFORMANCE & I MPROVEMENT

Academics

Milwaukee Public Schools

Office of Academics Forms & Documents Department

Form or Document

Name of Form/Document

Online Location

Student Performance & Improvement

D

2016-2017 Assessment Calendar

Student Performance & Improvement Student Performance & Improvement Student Performance & Improvement Student Performance & Improvement Student Performance & Improvement

F

PBIS Tier 1 Meeting Minutes

F

Building Intervention Team Meeting Minutes School RtI/PBIS Action Plan

F D

RtI/PIS First 30 Days Checklist

D

Response to Intervention and STAR Assessment Reports Guide Infinite Campus and RtI/PBIS How to Guide

Student Performance & Improvement Student Performance & Improvement

D D

Retention Protocol

Student Performance & Improvement Curriculum & Instruction

D

I Can Statements

D

Art, Music, Health and PE Requirements

Curriculum & Instruction

D

Identifying ELL students

Curriculum & Instruction

D

Bilingual Bicultural Q & A

Curriculum & Instruction

D

WMELS - Wisconsin Model Early Learning Standards

Milwaukee Public Schools

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CAO/Resources/c-I/Assessment/Assessment11/AssessmentCalendar201718.pdf http://mps.milwaukee.k12.wi.us/MPSEnglish/CAO/Documents/PBIS/PBIS-Tier-1-MeetingMinutes-2015-2016.docx http://mps.milwaukee.k12.wi.us/MPSEnglish/CAO/Documents/RtI-Academics/resources/BITMeeting-Minutes-2015-2016.docx http://mps.milwaukee.k12.wi.us/MPSEnglish/CAO/Documents/PBIS/forms-tier1BlankActionplanforBoQwithresourcesneeded.doc http://mps.milwaukee.k12.wi.us/MPSEnglish/CAO/Documents/PBIS/forms-tier1-PBISFirst30Days.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CAO/Resources/College--Career-Readiness/RtIAcademics/ResponsetoInterventionRtIProcessTechnicalAssi stanceGuide-English.pdf http://wkst.milwaukee.k12.wi.us/MPSEnglish/CAO/Documents/PBIS/RtIinInfiniteCampusGuide.pd f https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CAO/Resources/College--Career-Readiness/RtIAcademics/ResponsetoInterventionRetentionProtocol2016 .pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/SearchResults.htm?Search_Keywords=I%20can%20statements https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CAO/Resources/c-I/Art/ArtMusicPhysicalEducationandHealthRequirements.p df https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/cao/CurriculumInstruction/Bilingual--Multicultural-Education.htm https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/cao/CurriculumInstruction/Bilingual--Multicultural-Education.htm http://www.collaboratingpartners.com/wmelsdocuments.php

Academics

Page 41

Office of Academics Forms & Documents Department

Form or Document

Name of Form/Document

Curriculum & Instruction

F

Instrument Repair Requisition

Curriculum & Instruction

F

Instrument Rental Agreement

Specialized Services

F

Crisis Plan

Specialized Services

F

Request for Special Education Support

Specialized Services

F

AED Maintenance Packet

Page 42

Online Location https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CAO/Resources/c-I/Music/InstrumentRepairRequisition.docx https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/cao/CurriculumInstruction/Music/Instrument-Rental1.htm http://mps.milwaukee.k12.wi.us/en/Families/FamilyServices/Intervention---PBIS/Crisis-Plans.htm https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CAO/Resources/Specialized-Services/SpecialEducation/RequestforTranslationofSpecialEducationDocum ents2015_16.docx https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CAO/Resources/Specialized-Services/SchoolNursing/AEDMaintenancePacket.docx

Academics

Milwaukee Public Schools

The Office of Finance

The Office of Finance ensures the financial stability and fiscal integrity of MPS. The Office of Finance safeguards and acts as the steward of the district’s assets, ensures that the organization has a system of adequate internal financial controls, ensures organizational compliance with legal and statutory requirements, and provides reliable and relevant financial and budgetary information to all district and community stakeholders, forming the basis of sound fiscal and operational decision making while building community support. The office performs accounting tasks including school accounting, accounts payable and receivable, payroll, banking, cash and debt management, trust accounting, fixed asset reporting, procurement, risk management, grant financial management, and general ledger maintenance. The office also advises the superintendent on financial and operational matters, compliance, efficiencies, investments, and strategy and coordinates the workers’ compensation program.

Milwaukee Public Schools

Finance

Chief Financial Officer Phone: 414-475-8288 Email: budget@milwaukee.k12.wi.us

Page 43

DEPARTMENT OF FINANCIAL PLANNING & BUDGET SERVICES O VERVIEW

S TAFF & L EADERSHIP

The Department of Financial Planning & Budget Services provides analytical support and recommendations for financial resources in the areas of budget, financial performance, operational planning, and program policy; preserves and enhances financial resources through budget monitoring; coordinates ESEA compliance and non-public school services; processes Medicaid claims; and develops the proposed and final adopted budgets.

The Department of Financial Planning & Budget Services comprises 15.75 full-time-equivalent staff.

Shannon Gordon, Senior Director gordonss@milwaukee.k12.wi.us Phone: 414-475-8249 ESEA Coordination & Compliance, Martha Kreitzman Manager ● kreitzmj ● 414-773-9820 Financial Planning & Budget, Tom Back Specialist ● backtj ● 414-475-8223 General Office Phone: 414-475-8592 Email: budget@milwaukee.k12.wi.us

Fiscal Accountability

Planning, Budgeting & Forecasting

Analytical Support

Customer & Organizational Support

CORE FUNCTIONS

M AJOR P ROJECTS  Improving student-based budgeting processes and communication  Replacing of the district’s individual human resources and financial systems with an integrated business process management software  Promoting fiscal responsibility and academic return on investment  Supporting intergovernmental cooperation initiatives

T HINGS

TO

R EMEMBER

 Schools should use the budget code most accurately describing the expenditure.  Schools are responsible for monitoring and planning expenditures from both board and grant budgets.  Use grant funds first for allowable expenditures before using board funds.  Review the School Staff Report monthly to avoid overstaffing and to maintain a balanced salary budget.

Page 44

S CHOOL S UPPORT Budget analysts and other department staff provide ongoing support and technical assistance to district leaders. Finance staff act with integrity, professionalism, and respect and demonstrate their commitment through high standards, continuous improvement, a strong work ethic, and courageous leadership.

Please do not hesitate to contact your budget analyst with any budget management questions you may have throughout the year.

Central: Seemi Daniel ● daniels ● 414-773-9805 East: Brian Terrell ● terrelbg ● 414-773-9946 Northwest: RoseMary Oliveira ● oliveirk ● 414-475-8138 Southwest: Kim-lien Callies ● calliekx ● 414-475-8289

R ESOURCE S UPPORT School budget carousels are held annually with every school at which school leaders, the school support teacher, and parent coordinator meet directly with the superintendent and district personnel to identify school resource needs, challenges, and the school’s current capacity to address their challenges.

F OR I NFORMATION ON F INANCIAL P LANNING & B UDGET S UPPORT Finance

Milwaukee Public Schools

DEPARTMENT OF FINANCIAL SERVICES O VERVIEW

S TAFF & L EADERSHIP

The Department of Financial Services maintains the district’s accounting records in compliance with generally accepted accounting principles (GAAP); local, state, and federal regulations; and board policies that mandate internal controls, reporting requirements, and practices.

The Department of Financial Services comprises 25 full-time-equivalent staff.

Accounting, Cash & Debt Management

School Bookkeeping

Payroll

Financial Reporting

CORE FUNCTIONS

M AJOR P ROJECTS  Provide school accounting and bookkeeping  Ensure payment of wages to MPS employees  Pay the district’s financial obligations through our accounts payable and banking activities  Ensure receipt of funds awarded to or due the district through our processing of grant claims and accounts receivable activities  Manage cash, investment, and debt activities to ensure availability of adequate resources  Maintain fixed asset accounting and records  Execute fiscal compliance, reconciliation, and reporting  Support, maintain, and develop controls to safeguard district assets

T HINGS

TO

R EMEMBER

 School expenditure authorization forms must be signed and on file in Accounts Payable.  Validation of non-hourly employees must be completed the Monday following payday Fridays.  Absence and time reporting must be reviewed and approved by 5:00 p.m. on the Wednesday following paydays.  Business and Title I guidelines must be followed.  Plan travel at least 45 days before travel dates following MPS Travel Policies and Procedures.

Milwaukee Public Schools

LaWanda Baldwin, Comptroller baldwilc@milwaukee.k12.wi.us Phone: 414-475-8048 Financial Accounting, Omer Abdullah Manager ● abdullmo ● 414-475-8833 General Office Phone: 414-475-8288 Email: payroll@milwaukee.k12.wi.us Email: accountspayable@milwaukee.k12.wi.us

S CHOOL S UPPORT School-based administration is supported by our bookkeepers and school office support team.

School Accounting Manual (SAM). This manual is designed to be a comprehensive tool for all areas of finance including accounting, payroll, and budgets.

Student Activity Funds. A “Quick Guide for Principals for the Student Activity Module” in the IFAS system can be used to monitor the checking account balance along with individual balances of each of the accounts in the school’s checking account.

Professional Development. Training and support sessions will be posted in PDA and Thursday Updates.

C OMMUNITY & P ARTNER S UPPORT The district greatly appreciates gifts and donations from community partners, individuals, staff, and our MPS families. We recognize that these are essential for achieving the district’s educational mission.

To ensure the appropriate accounting and reporting, the office created IFAS Donation Acceptance Request Instructions, which identifies items we can accept, and a guide to assist with determining the appropriate classification as a grant, donation/gift, or trust.

F OR I NFORMATION AND R ESOURCES ON F INANCIAL S ERVICES S UPPORT Finance

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DEPARTMENT OF PROCUREMENT & RISK MANAGEMENT O VERVIEW

S TAFF & L EADERSHIP

The Department of Procurement & Risk Management serves as the district’s contracting authority for the purchase of goods and services throughout the district. Our department also identifies and manages potential risk and liability to the district and administers the district’s workers’ compensation and other insurance programs.

The Department of Procurement & Risk Management comprises 12 full-time-equivalent staff.

Aaron Konkol, J.D., Director General Office Phone: 414-475-8340 Email: procurement@milwaukee.k12.wi.us Procurement, Kari Race, J.D. Supervisor ● racekh ● 414-475-8010 General Office Phone: 414-475-8880 Email: procurement@milwaukee.k12.wi.us

Procurement

Contracting

Risk Management

Workers' Compensation

CORE FUNCTIONS

M AJOR P ROJECTS  Draft, process, and review all professional services contracts  Process purchase orders over $10,000  Issue requests for bids (RFB) and requests for proposal (RFP) for the purchase of goods or services over $50,000  Review contracts for compliance with purchasing policies

S CHOOL S UPPORT Procurement Services Team. The team of four procurement associates is assigned to specific schools and departments and provides support for questions regarding purchasing and contracting.

Risk Management Team. Contact the team with questions regarding workers’ compensation, injuries to students or patrons, property losses, vehicle accidents, or issues related to risk to the district.

Standard Operating Procedures. The Department of Procurement & Risk Management maintains standard operating procedures that are available to schools as needed.

 Administer workers’ compensation claims and provide support for injured employees  Administer district’s other insurance programs

T HINGS

TO

R EMEMBER

 School leaders may not sign contracts, agreements, or other documents.  Vendors may not start services without a contract signed and executed by MPS and the vendor.  Call your assigned procurement associate with any questions about purchasing and contracting.  The district’s procedure for notification of an employee injury, which includes calling our third party administrator’s hotline, must be followed.

Page 46

V ENDOR S UPPORT The Department of Procurement & Risk Management is also responsible for vendor support and holds monthly information sessions for vendors. You may refer vendors to a member of the procurement team with questions regarding contracts or purchases or direct them to the vendor website.

F OR I NFORMATION ON P ROCUREMENT & R ISK M ANAGEMENT Finance

Milwaukee Public Schools

Office of Finance Forms & Documents Form or Document

Name of Form/Document

Financial Planning & Budget Services

D

Budget Preparation Tool Kit

Financial Planning & Budget Services

F

Contingency Plan and Critical Needs Application

Financial Planning & Budget Services Financial Planning & Budget Services

F

Deposit Form

F

Donation Acceptance Form

IFAS->Budget->Gift to District/School

Financial Planning & Budget Services

F

Expenditure Reclassification Form

IFAS->Budget->Budget Tools

Financial Planning & Budget Services

D

Financial Tools Handbook

IFAS->Budget->Start Here - Instructions

Financial Planning & Budget Services

D

FY18 Budget Preparation Guide

IFAS->Budget->Tool Kit and Instruction Materials

Financial Planning & Budget Services

D

FY18 IFAS Budget Instructions

IFAS->Budget->Tool Kit and Instruction Materials

Financial Planning & Budget Services

F

Grant Employee Position Form

IFAS->Budget->Grant Funds

Financial Planning & Budget Services

D

Grant Employee Position Form Instructions

IFAS->Budget->Grant Funds

Financial Planning & Budget Services

F

Optional Services Request Form

Financial Planning & Budget Services

D

Options for Special Education Reimbursement

Financial Planning & Budget Services

D

Financial Planning & Budget Services

F

PeopleSoft Position Report Per Payroll Instructions School Governance Council Signature Page

MPS Homepage->District->About MPS->Offices & Departments->Office of Finance->Financial Planning & Budget Services->FY18 School Budget Preparation Materials MPS Homepage->District->About MPS->Offices & Departments->Office of Finance->Financial Planning & Budget Services->FY18 School Budget Preparation Materials IFAS->Budget->Budget Tools

Department

Milwaukee Public Schools

Online Location IFAS->Budget->Tool Kit and Instruction Materials OR MPS Homepage->District->About MPS->Offices & Departments->Office of Finance->Financial Planning & Budget Services MPS Homepage->District->About MPS->Offices & Departments->Office of Finance->Financial Planning & Budget Services->FY18 School Budget Preparation Materials IFAS->Budget->Gift to District/School

MPS Homepage->District->About MPS->Offices & Departments->Office of Finance->Financial Planning & Budget Services->FY18 School Budget Preparation Materials

Finance

Page 47

Office of Finance Forms & Documents Form or Document

Name of Form/Document

Financial Planning & Budget Services

F

School Governance Council Signature Page Teacher in Charge

Financial Planning & Budget Services

F

Financial Planning & Budget Services

F

Special Education Aid Claim Form Reconciliation Worksheets Staffing Changes and Needs Form

Financial Planning & Budget Services

D

Financial Services

D

Financial Services

D

Financial Services

F

Financial Services

D

Financial Services

D

Financial Services

F

Financial Services

Department

2017-18 Superintendent's Proposed Budget 2017-18 Early Start Schools Payroll Calendars 2017-18 Regular/Traditional Schools Payroll Calendars Affidavit for Replacement Check

Online Location MPS Homepage->District->About MPS->Offices & Departments->Office of Finance->Financial Planning & Budget Services->FY18 School Budget Preparation Materials MPS Homepage->District->About MPS->Offices & Departments->Office of Finance->Financial Planning & Budget Services->FY18 School Budget Preparation Materials MPS Homepage->District->About MPS->Offices & Departments->Office of Finance->Financial Planning & Budget Services->FY18 School Budget Preparation Materials MPS Homepage->District->About MPS->Offices & Departments->Office of Finance->Financial Planning & Budget Services mConnect->Departments->Office of Finance>Financial Services->Payroll mConnect->Departments->Office of Finance>Financial Services->Payroll IFAS->Student Activity->Forms

Airline Travel Services (Travel Agency for Transportation) Authorizing Payroll and Validating Non-Hourly Employee Instructions Bank Reconciliation Form

IFAS->Travel->Instructions

D

Business Expense Guidelines

IFAS->Direct Payments->Instructions and Guidelines

Financial Services

D

mConnect->Departments->Office of Finance>Financial Services->CASH

Financial Services

D

Cash Handling Procedures for all MPS Departments and Offices Comprehensive Annual Financial Report (CAFR)

Financial Services

D

Page 48

Daily Time and Effort Reporting Instructions

mConnect->Departments->Office of Finance>Financial Services->Payroll IFAS->Student Activity->Forms

MPS Homepage->District->About MPS->Offices & Departments->Office of Finance->Financial Services>Financial Reports mConnect->Departments->Office of Finance>Financial Services->Financial Forms

Finance

Milwaukee Public Schools

Office of Finance Forms & Documents Form or Document

Name of Form/Document

Financial Services

D

Deposit Instructions - US Bank

mConnect->Departments->Office of Finance>Financial Services->CASH

Financial Services

F

Deposit Summary Form

IFAS->Student Activity->Forms

Financial Services

F

Designated Teacher-inCharge Form

mConnect->Departments->Office of Finance>Financial Services->Payroll

Financial Services

F

Direct Deposit Authorization Form

mConnect->Departments->Office of Finance>Financial Services->Financial Forms

Financial Services

D

Direct Payment Dashboard Instructions

IFAS->Direct Payments->Instructions and Guidelines

Financial Services

F

Donation Acceptance Form

IFAS->Student Activity->Gift to District/School

Financial Services

D

Electronic Direct Payment Instructions

IFAS->Electronic Direct Payments->Instructions

Financial Services

F

mConnect->Departments->Office of Finance>Financial Services->Financial Forms

Financial Services

F

Employee Change of Address, Telephone & Emergency Contact Information Form Employee Request for Payroll Information

Financial Services

F

mConnect->Departments->Office of Finance>Financial Services->Financial Forms

Financial Services

F

Financial Services

F

Expenditure Authorization Form DEPARTMENTS Expenditure Authorization Form SCHOOLS Expenditure Reclassification Request

Financial Services

D

Financial Tools Handbook

IFAS->Budget->Instructions

Financial Services

F

Fixed Asset Addition Form

Financial Services

F

Fixed Asset Dashboard Instructions

IFAS->Fixed Asset->Fixed Asset Forms OR mConnect->Departments->Office of Finance>Financial Services->Financial Forms IFAS->Fixed Assets->Instructions

Financial Services

F

Fixed Asset Disposal Form

Department

Milwaukee Public Schools

Online Location

mConnect->Departments->Office of Finance>Financial Services->Financial Forms

mConnect->Departments->Office of Finance>Financial Services->Financial Forms mConnect->Departments->Office of Finance>Financial Services->Financial Forms

IFAS->Fixed Asset->Fixed Asset Forms OR mConnect->Departments->Office of Finance>Financial Services->Financial Forms

Finance

Page 49

Office of Finance Forms & Documents Form or Document

Name of Form/Document

Financial Services

F

Fundraising Request and Report

mConnect->Departments->Office of Finance>Financial Services->Financial Forms

Financial Services

D

mConnect->Departments->Office of Finance>Financial Services->Accounting

Financial Services

D

Financial Services

D

FY17 Fiscal Year-End Accounting DEPARTMENTS ONLY Instructions FY17 Fiscal Year-End Accounting SCHOOLS Instructions Gift to District/School Instructions

Financial Services

D

Grant Listing

IFAS->Budget->Grant Funds->Reports/Tools

Financial Services

D

mConnect->Departments->Office of Finance>Financial Services->IFAS

Financial Services

D

IFAS Documentation Section 1 - General Information - Log In Navigation IFAS Documentation Section 2 - Budget Codes

Financial Services

F

Internal Report of Gift to School Form (Optional)

IFAS->Student Activity->Gift to District/School

Financial Services

D

mConnect->Departments->Office of Finance>Financial Services->Financial Forms

Financial Services

F

Issuing Board Equipment to District Employees Instructions and Receipt Loss of School Asset Form

Financial Services

F

New Vendor Request Form

Financial Services

D

New Vendor Request Form - Instructions

Financial Services

D

Notice of Rejection Form - Admin. Policy 3.09

IFAS->Direct Payments->Forms OR IFAS->Electronic Direct Payments->Forms IFAS->Direct Payments->Forms OR IFAS->Electronic Direct Payments->Forms IFAS->Electronic Direct Payments->Forms

Financial Services

D

Payroll Absence Codes

mConnect->Departments->Office of Finance>Financial Services->Payroll

Financial Services

F

Personal Property Loss Report

mConnect->Departments->Office of Finance>Financial Services->Financial Forms

Financial Services

F

Request for Certificate of Exemption Form

mConnect->Departments->Office of Finance>Financial Services->Financial Forms

Department

Page 50

Online Location

mConnect->Departments->Office of Finance>Financial Services->Accounting IFAS->Student Activity->Gift to District/School

mConnect->Departments->Office of Finance>Financial Services->IFAS

mConnect->Departments->Office of Finance>Financial Services->Financial Forms

Finance

Milwaukee Public Schools

Office of Finance Forms & Documents Form or Document

Name of Form/Document

Financial Services

F

Request for Professional Leave & Travel (Central Services)

Financial Services

F

Request for Professional Leave & Travel (Schools)

Financial Services

F

Request to Delete Scanned Image Form

Financial Services

D

IFAS->Electronic Direct Payments->Instructions

Financial Services

D

Review of Rejected Invoices (In Pending Status) School Accounting Manual

Financial Services

F

Service Request Form

mConnect->Departments->Office of Finance>Financial Services->Financial Forms

Financial Services

D

mConnect->Departments->Office of Finance>Financial Services->Accounting

Financial Services

D

Financial Services

D

Student Activity Funds Quick Guide for Principals Student Activity Module - Check Entry Instructions Student Activity Module - Deposit Instructions

Financial Services

D

IFAS->Student Activity->Instructions

Financial Services

D

Financial Services

D

Student Activity Module - EFT - CafĂŠ Withdraw Instructions Student Activity Module - Journal Entry Instructions Student Activity Module - Object Code Listing

Financial Services

D

Student Activity Module - Report Instructions

IFAS->Student Activity->Instructions

Financial Services

D

IFAS->Student Activity->Instructions

Financial Services

D

Student Activity Module - Savings-Money Market-CD Interest Only Instructions Student Activity Module - Setting up Change or

Department

Milwaukee Public Schools

Online Location IFAS->Travel->Forms OR mConnect->Departments->Office of Finance>Financial Services->Financial Forms IFAS->Travel->Forms OR mConnect->Departments->Office of Finance>Financial Services->Financial Forms IFAS->Electronic Direct Payments->Forms

mConnect->Departments->Office of Finance>Financial Services->Accounting

IFAS->Student Activity->Instructions IFAS->Student Activity->Instructions

IFAS->Student Activity->Instructions IFAS->Student Activity->Instructions

IFAS->Student Activity->Instructions

Finance

Page 51

Office of Finance Forms & Documents Department

Form or Document

Name of Form/Document

Online Location

Petty Cash Funds Instructions Financial Services

D

Student Activity Module - Transfer of Funds Instructions Time Card/Sheets

IFAS->Student Activity->Instructions

Financial Services

F

Financial Services

D

Travel - Dashboard Instructions

IFAS->Travel->Instructions

Financial Services

F

mConnect->Departments->Office of Finance>Financial Services->Financial Forms

Financial Services

D

Travel (Car) Allowance Authorization Request Form Travel Checklist

Financial Services

D

Travel Guidelines and Procedures Manual

Financial Services

D

Travel Policies and Procedures Manual

IFAS->Travel->Instructions

Financial Services

D

Unapproved Time Report Instructions

mConnect->Departments->Office of Finance>Financial Services->Payroll

Financial Services

D

Understanding Account Codes

IFAS->Budget->Instructions

Financial Planning & Budget Services

D

Compliance Update Title I Spending - Food

IFAS->Direct Payments->Instructions and Guidelines

Financial Planning & Budget Services

D

Title I Expenditure Guidelines

IFAS->Direct Payments->Instructions and Guidelines

Page 52

mConnect->Departments->Office of Finance>Financial Services->Payroll

IFAS->Travel->Instructions OR mConnect->Departments->Office of Finance>Financial Services->Financial Forms mConnect->Departments->Office of Finance>Financial Services->Accounting

Finance

Milwaukee Public Schools

The Office of Human Resources Himanshu B. Parikh

The Office of Human Resources seeks to attract and retain a competent, capable, and diverse MPS workforce that is committed to raising the achievement of all MPS children. The Office of Human Resources provides effective leadership and specialized expertise in the areas of recruitment, discipline, employee rights, compensation, benefits, and data management.

The Office of Human Resources strives to provide highly qualified teachers and high-quality staff to all schools and offices. The office makes every effort to ensure that the needs of past, present, and future employees are satisfied.

Chief Human Resources Officer: Himanshu Parikh Phone: 414-475-8292 Email: parikhhb@milwaukee.k12.wi.us

The Office of Human Resources is committed to providing the highestquality service by meeting and exceeding the expectation of everyone it serves. The office aims to communicate with courtesy, respect, and dignity in every interaction and strives to promote an environment of educational excellence at all times.

Milwaukee Public Schools

Human Resources

Page 53

DEPARTMENT OF BENEFITS, PENSION & COMPENSATION O VERVIEW

S TAFF & L EADERSHIP

The Department of Benefits, Pension & Compensation provides strategic direction in the design and administration of health, vision, pharmacy, dental, and life insurances; long- and short-term disability; flexible spending and health savings plans; state, city, and supplemental pension; and 403(b) and 457 plans.

Additionally, the office develops and supports the district’s Human Resources Information System (HRIS).

The Department of Benefits, Pension & Compensation comprises 19 full-time-equivalent staff.

403b/457 Programs

HRIS/Payroll System Support & Development

Provide Health Resources

HR Data Analytics

M AJOR P ROJECTS  Participate in the implementation and development of the district’s Human Resources Information System (HRIS)  Develop and implement electronic Request to Fill forms  Review location options and return on investment for implementation of on-site health clinics  Streamline administration and technology processes for Family Medical Leave Act (FMLA), life insurance, and both short- and long-term disability plans  Develop system to report data on bi-weekly basis to Wisconsin Retirement System  Update Employee Assistance Program (EAP) TO

Data Management, Suzanne Engelbart Supervisor ● engelbsh ● 414-475-8754 Employee Benefits, Stephanie Brandt Manager ● brandtsa ● 414-475-8136 General Office Phone: 414-475-8217 Email: MPSEmployeeBenefits@milwaukee.k12.wi.us MPSCompensation@milwaukee.k12.wi.us

CORE FUNCTIONS

T HINGS

Himanshu Parikh, Chief Human Resources Officer parikhhb@milwaukee.k12.wi.us ● 414-475-8292

S CHOOL S UPPORT The Department of Benefits, Pension & Compensation supports HRIS/payroll system, responds to questions about benefit plans and absences, provides data analytics upon request, fulfills open records requests, and holds preretirement counseling. It also participates in and supports the New Employee Institute.

Compensation and Benefits. The department administers plans and programs, and it reviews integrity, cost savings, and equity of plans and new initiatives.

R EMEMBER

See the Benefits, Pension & Compensation page under mConnect for:     

Benefit offerings, costs, descriptions, and forms Annual benefit open-enrollment booklet Tuition reimbursement form 403b/457 vendor information Retiree information

Page 54

F OR I NFORMATION ON B ENEFITS , P ENSION & C OMPENSATION S UPPORT

Human Resources

Milwaukee Public Schools

DEPARTMENT OF EMPLOYMENT RELATIONS O VERVIEW

S TAFF & L EADERSHIP

The Department of Employment Relations provides direction on employment law and general employment matters. The department administers the MPS Employee Handbook, including facilitating the discipline, grievance, and complaint processes.

Employment Relations provides consultation and training to administrators in multiple areas.

The Department of Employment Relations comprises seven full-time-equivalent staff.

Evangeline (Leia) Scoptur, Director scoptuem@milwaukee.k12.wi.us ● 414-475-8609 General Office Phone: 414-475-8280 Email: 564@milwaukee.k12.wi.us

S CHOOL S UPPORT Employee Discipline

Employee Complaints & Grievances

Employee Handbook

Bargaining

CORE FUNCTIONS

Employee Discipline

M AJOR P ROJECTS  Implement the MPS Employee Handbook, board policies and procedures, and departmental work rules  Act as hearing officers for Central Services–level (emergency) disciplinary and/or grievance hearings  Prepare and present in-service trainings for administrators on employment-related matters  Prepare and assist in the performance improvement plan process for all staff  Facilitate the contract non-renewal process  Lead negotiations with certified unions  Research, develop, and implement continuing legal education for licensed Central Services staff

T HINGS

TO

R EMEMBER

 Call Employment Relations for any employee disciplinary issues that arise in your school.  If you suspect child abuse or neglect, call CPS at 220-SAFE and sensitive crimes at 935-7405.  We approve all requests to terminate a classified staff person’s employment while on probation.  We will support you through the contract nonrenewal process for certificated staff.  We will support you through any employment issue you have with staff.

Milwaukee Public Schools

The Department of Employment Relations supports school-based administrators with various employment-related matters. Please contact us concerning any of these issues.

Generally, disciplinary action is required when a staff member violates district policies, procedures, or work rules. Discipline is normally progressive in nature and may include written reprimands, suspensions, demotion, and termination of employment.

Performance Issues and Contract Non-Renewal A performance improvement plan (PIP) is a plan aimed at helping an employee improve his or her job performance and/or behavior. Depending on the classification of the employee, it lasts for a minimum of 60 days (classified staff) and up to a full school year (certificated contract non-renewal).

Ideally, the employee will successfully complete the PIP. General Workplace Issues Any issues, questions, or concerns that arise that are covered under the MPS Employee Handbook or the School Staff Manual can be referred to the Department of Employment Relations.

F OR I NFORMATION AND R ESOURCES ON E MPLOYMENT R ELATIONS

Human Resources

Page 55

EMPLOYEE RIGHTS ADMINISTRATION DIVISION O VERVIEW

S TAFF & L EADERSHIP

The Employee Rights Administration Division (ERAD) provides services, guidance, support, and training to principals in the areas of Equal Employment Opportunity (EEO), disability accommodations, leave administration (including FMLA), unemployment claims, and related laws and board policies.

ERAD comprises four full-time-equivalent staff.

James Gorton, Manager gortonjr@milwaukee.k12.wi.us ● 414-475-8161 EEO Compliance Supervisor/Adm. Law, Therese Freiberg Supervisor ● freibetm ● 414-773-9927 Leaves of Absence, Kai Burns Assistant ● burnsk ● 414-475-8210 General Office Phone: 414-773-9876

EEO Compliance

Disability Accommodations

Resolution of Workplace Conflicts

Unemployment

Leaves of Absence

T HINGS

TO

R EMEMBER

 Contact ERAD for guidance if an employee is causing disruption, potentially injurious, or is medically unable to perform core duties.

CORE FUNCTIONS

M AJOR P ROJECTS  Investigate internal complaints of discrimination, harassment, and bullying; take corrective action as needed  Investigate external complaints of discrimination (EEOC/ERD) and oversee defense efforts by the City Attorney’s Office  Facilitate mediation (problem-solving) to resolve workplace conflicts  Educate and improve awareness regarding EEO requirements; offer counseling/guidance regarding EEO concerns, including job accommodations  Administer formal leaves of absence and enforce leave procedures  Respond to and contest unemployment claims

 Seek assistance from ERAD to resolve workplace conflicts.  Contact ERAD for assistance regarding disability accommodations.  Treat employees uniformly whenever possible.  Notify CareWorks at 1-844-263-3120 if employee is absent for FMLA-related reasons (e.g., serious health condition).

S CHOOL S UPPORT ERAD supports school-based staff and administration by providing:  Guidance and counseling regarding EEO (including disability accommodation) issues  Investigations and dispositions of discrimination, harassment, and bullying complaints  Mediation services  Administration/oversight of leave of absence process

F OR I NFORMATION AND R ESOURCES ON ERAD S UPPORT

Page 56

Human Resources

Milwaukee Public Schools

DEPARTMENT OF TALENT MANAGEMENT O VERVIEW

S TAFF & L EADERSHIP

The Department of Talent Management is the strategic center for the delivery of a high-quality workforce through targeted recruitment and forecasting. Talent Management utilizes collaborative strategies working with schools, departments, and external partners, and it manages the employee selection and assignment processes.

The Department of Talent Management comprises 15 full-time-equivalent staff.

Adria Maddaleni, Senior Director rivaad@milwaukee.k12.wi.us ● 414-475-8213 Talent Management, Pepper LaMothe Manager ● lamothkp ● 414-475-8160 General Office Phone: 414-475-8224 Email: 565@milwaukee.k12.wi.us

S CHOOL S UPPORT Recruitment

Hiring

License Compliance

Onboarding

CORE FUNCTIONS

Interview Training. Talent Management staff trains school-based interview teams on appropriate interview techniques.

M AJOR P ROJECTS  Manage the hiring process for all district positions  Cultivate and maintain partnerships with external agencies to expand our applicant pools  Facilitate an alternative certification program (Project Metro) in collaboration with the Department of Organizational Development and Cardinal Stritch University  Conduct weekly new employee orientation sessions  Complete annual 1202 Report  Engage in numerous recruitment activities throughout the year to connect with highly qualified candidates

T HINGS

TO

Staffing Needs. Principals receive individualized support from Talent Management in addressing their staffing needs.

Pipelines. The department will focus on building internal teacher pipelines as well as internal pipelines for classified positions.

C OMMUNITY & P ARTNER S UPPORT Talent Management receives support from external partners in the recruiting of high-quality staff. Some of our partners include:  Cardinal Stritch University

R EMEMBER

 Goodwill TalentBridge

 Request to Fill (RTF) forms must be completed and submitted to Department of Financial Planning & Budget Services before coming to Human Resources to be processed.  The Third Friday reassignment process will begin in late September. In early September, a timeline of the process will be published in the Thursday Updates.  If an employee submits a resignation to you, please forward to Human Resources to ensure that it is processed.

Milwaukee Public Schools

The Department of Talent Management supports schools in filling staff vacancies.

 Milwaukee Area Technical College (MATC)  Milwaukee Teacher Education Center (MTEC)  Teach for America (TFA)  University of Wisconsin–Milwaukee (UWM)  UMOS  Troops to Teachers

F OR INFORMATION AND R ESOURCES ON T ALENT M ANAGEMENT S UPPORT

Human Resources

Page 57

Office of Human Resources Forms & Documents Form or Document

Name of Form/Document

Benefits, Pension & Compensation Benefits, Pension & Compensation Benefits, Pension & Compensation Benefits, Pension & Compensation

F

Benefits Application/Change Form Benefits Termination Form

Department

F

Online Location https://mconnect.milwaukee.k12.wi.us/MPSEnglish/OHC/Benefits/ApplicationChangeFormwithNotices.p df https://mconnect.milwaukee.k12.wi.us/MPSEnglish/OHC/Benefits/BenefitsTerminationForm11_06_14.p df https://mconnect.milwaukee.k12.wi.us/MPSIntranet/OHC/Resources/Benefits/OHR-POL001TuitionReimbursementPolicyrevised4.6.15.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CAO/Resources/c-I/ELO/TuitionReimbursementPolicy.pdf

F

Healthy Contributions Enrollment Form

F

Tuition Reimbursement Form

Benefits, Pension & Compensation Benefits, Pension & Compensation Benefits, Pension & Compensation Benefits, Pension & Compensation Benefits, Pension & Compensation Benefits, Pension & Compensation Benefits, Pension & Compensation Employee Rights

D

457 Deferred Compensation Program 403b Universal Availability Notice

https://mconnect.milwaukee.k12.wi.us/MPSEnglish/OHC/Retirees/457Program.pdf

D

403b Vendor List

D

ERS Member Handbook Enrolled on or After 1/1/2014 ERS Member Handbook Enrolled Prior 1/1/2014 Plan With Ease for 403(b) loans and withdrawals WRS Employee Trust Funds Handbook

http://mps.milwaukee.k12.wi.us/MPSEnglish/OHC/Retirees/ApprovedListofVendorsTaxDeferredAnnuityPrograms2014.pdf http://www.cmers.com/CMERS/Handbook-Brochures/ERSHandbook-Post2014-v3-ForWeb.pdf

F

ERAD Internal Complaint Form

http://mps.milwaukee.k12.wi.us/MPSEnglish/OHC/Retirees/et2119EmployeeTrustFundHandbook. pdf MPS Homepage>Employment>Resources>ERAD> ERAD EEO Compliance

Employee Rights Administration Division Employee Rights Administration Division

D

Employee Guide to Reporting a FMLA Claim

https://mconnect.milwaukee.k12.wi.us/MPSEnglish/OHC/ERAD/EmployeesGuidetoReportingaFamilyMe dicalLeaveActFMLAClaimedit.pdf

D

Guided Problem Solving Brochure (Mediation)

MPS Homepage>Employment>Resources>ERAD> ERAD EEO Compliance

Page 58

D

D D D

https://mconnect.milwaukee.k12.wi.us/MPSEnglish/OHC/Retirees/AnnualEligiblityNotice2017.pdf

http://www.cmers.com/CMERS/10MemberHandbook.pdf http://www.planwithease.com

Human Resources

Milwaukee Public Schools

Office of Human Resources Forms & Documents Employee Rights Administration Division Employment Relations

D

Mandated Employment Postings (Legal)

MPS Homepage>Employment>Resources>ERAD> ERAD EEO Compliance

D

For more info, please call 414-475-8280.

Employment Relations

D

Drug and Alcohol Reasonable Suspicion Procedural Guideline Misconduct Checklist

Employment Relations

D

Non-Renewal Checklist

For more info, please call 414-475-8280.

Milwaukee Public Schools

For more info, please call 414-475-8280.

Human Resources

Page 59

Page 60

Milwaukee Public Schools

The Office of Innovation & Information

The Office of Innovation & Information works to accelerate the pace at which MPS identifies, develops, and scales solutions to the district’s most important and persistent challenges.

Composed of four major departments, the office directs the research, promotion, development, and implementation of innovative educational programs and practices while promoting equity for all.

Working to build capacity of district and school staff, the office has expanded organizational development to enhance skills of classified and certificated staff through the development of MPS University.

Additionally, the office works to increase the effectiveness of the district’s information technology infrastructure, providing advanced services that are optimized and responsive to the needs of students, staff, and families. Finally, while district and school reform continues to be a vital component of the overall strategic plan, the office provides instructional implementation supports and strategies through the Transformation Network, which is made up of eight instructional zones aligned by school specialty.

Milwaukee Public Schools

Innovation & Information

Chief Innovation & Information Officer: Tonya C. Adair Phone: 414-475-8407 Email: adairtc@milwaukee.k12.wi.us

Page 61

DEPARTMENT OF INNOVATION DEVELOPMENT O VERVIEW

S TAFF & L EADERSHIP

The Department of Innovation Development provides leadership and support for research, evaluation, grant development, stakeholder events, Systems Thinking, and instructional technology integration. The team fosters innovative educational programs and practices designed to accelerate student achievement.

The Department of Innovation Development comprises 19 full-time-equivalent staff.

Marie Thompson, Acting Director thompsmx@milwaukee.k12.wi.us ● 414-475-8203 Grant Development & Planning, Ashley Adsit Acting Manager ● adsitaj ● 414-475-8696 Instructional Technology, Neva Moga Supervisor ● longne ● 414-773-9826

Research & Evaluation

Instructional

Technology

Federal, State & Private Grants

Stakeholder Events

Systems Thinking

CORE PROGRAMS

Research & Evaluation, Marc Sanders Manager ● sandermc ● 414-475-8570 General Office Phone: 414-475-8260 Email: mpsresearch@ ● grants@

M AJOR P ROJECTS

S CHOOL S UPPORT

 Lead the district’s Milwaukee Data Hub, a multiagency/organizational effort to combine data across systems to better serve students and families across systems

Research & Evaluation Professional Development is provided to school learning teams and staff on data reflection and implementation science.

Basics of Grant Writing workshops are offered to increase staff capacity in applying for grants.

Instructional Technology staff supports teachers and school leaders in maximizing student learning through the infusion of technology-enhanced practices, including the use of telepresence to expand Advanced Placement courses across the district.

Personalized Learning provides individual learner profiles reflective of students’ academic performance, unique gifts, skills, passions, and attributes.

Stakeholder Visits are coordinated by the department to prepare for guests visiting schools.

Systems Thinking Design Team will assist district and schools in the process of complex problem solving.

 Lead the district’s School Quality Reviews planning, coordination, analysis, and reporting  Create a district Grant Advisory Committee  Expand instructional technology supports  Develop the Systems Thinking Design Team

T HINGS

TO

R EMEMBER

 Grant applications start by school staff completing a signed Grant Intent Form.

Guidance on applications is provided by the grant development team.  Complete a Stakeholder Visit Intent Form once notified that a stakeholder will visit your school.  If a partner would like to mention MPS in a grant application, they must first complete a Partnership Grant Intent Form.  All research, evaluation, and survey projects must be approved by research and evaluation, including data requests from external partners.

Page 62

C OMMUNITY & P ARTNER S UPPORT Using a Collective Impact Model, the team partners with the community to build, sustain, and replicate successful innovations.

F OR I NFORMATION AND R ESOURCES ON I NNOVATION D EVELOPMENT

Innovation & Information

Milwaukee Public Schools

DEPARTMENT OF ORGANIZATIONAL DEVELOPMENT O VERVIEW

S TAFF & L EADERSHIP

The Department of Organizational Development (DOD) ensures that employees are provided the training, professional development, and performance evaluation critical to moving the district work forward to achieve strategic organizational goals. The department ensures that the district prioritizes the most equitable distribution of resources, supports, and opportunities based on greatest need and consists of four program areas:

The Department of Organizational Development comprises 30 full-time-equivalent staff.

April M. Swick, Director swickam@milwaukee.k12.wi.us ● 414-475-8711 Educator Effectiveness, James Edler Coordinator ● edlerjw ● 414-475-8588 Equity, Access & Opportunity, Dr. Latish Reed Specialist ● reedlc ● 414-773-9945 Induction & Support, Dr. Melissa Bonds Manager ● hodgemj ● 414-267-5170 Professional Development, Jennifer Roberts Manager ● robertjl ● 414-773-9809

Educator Effectiveness

Equity, Access & Opportunity

Professional Training & Professional Development

Induction and Support

General Office Phone: 414-475-8139 Email: gonzalkm@milwaukee.k12.wi.us

CORE PROGRAMS

S CHOOL S UPPORT

M AJOR P ROJECTS  School-based professional development system  District institutes  Professional Development Assistant (PDA) system  Milwaukee Public Schools University (MPSU)  New teacher onboarding and licensing support  Learning-focused supervision

Educator Effectiveness (EE). EE supports educators as they develop, grow, and strengthen teaching and leadership practices within a culture of adult learning.

Equity, Access & Opportunity. This work includes the development of the district Equity Policy, supporting efforts within the Black Lives Matter Resolution, and ensuring culturally responsive practices are in place.

Professional Development. MPS provides professional learning that engages all educators and leaders in continuous professional growth, improving practice and resulting in increased achievement for all students.

 Young Teacher Pipeline  Culturally responsive practices

2017-18 M AJOR I NITIATIVES  Building MPSU by expanding the programs offered  Creating a Year of the Arts (YOTA)–inspired fiveweek PD cycle that supports creativity and arts integration across all subject areas  Equity Team – educating all staff, students, families, and communities about the Equity Policy  Developing pipelines to increase teacher and leader recruitment and retention Milwaukee Public Schools

Professional Training, Amy Chastek Manager ● chasteal ● 414-475-8841

Induction and Support. Induction and support programs offer a range of services and supports for educators new to the district including professional development, mentoring support, and licensure support.

Professional Training. The team manages training for staff and MPSU – a partnership with universities that allows MPS to offer credit-level certification, licensure, and academic programs for reduced tuition.

F OR I NFORMATION

AND

R ESOURCES

ON O RGANIZATIONAL D EVELOPMENT

Innovation & Information

Page 63

DEPARTMENT OF SCHOOL TRANSFORMATION O VERVIEW

S TAFF & L EADERSHIP

The Department of School Transformation will use research-based practices of creating professional learning communities to support the management of school leadership. Our focus will be to provide a system of support through the implementation of district curricula, interventions, and other programs with fidelity in all classrooms that serve our children.

The Department of School Transformation comprises 33 full-time-equivalent staff.

Janel Hawkins, Senior Director howardjl@milwaukee.k12.wi.us ● 414-475-8319 Kathy Bonds, Instructional Superintendent bondska@milwaukee.k12.wi.us Instructional Leadership Directors: Chris Hauser ● hausercj ● 414-475-8605 Jeremiah Holiday ● holidajj ● 414-475-8871 Bridgette Hood ● hoodbe ● 414-475-8537

Turnaround Arts

School Improvement Grant Programs

Instructional Support

Aaron Shapiro ● shapirad ● 414-773-9858 Maurice Turner ● turnerme ● 414-777-7826

CORE FUNCTIONS

S CHOOL S UPPORT

M AJOR P ROJECTS  Oversee school reform efforts for the district and foster innovative educational programs and practices to accelerate student achievement  Create and implement a Transformation Network with eight instructional zones based on the specialties of each school  Bring art education resources into priority schools through the Turnaround Arts school reform model, initiated by the President’s Committee on Arts and Humanities and the Kennedy Center, as a strategic tool for targeting larger school challenges and opportunities through arts integration  Provide a structural vision and mission for persistently low-performing schools through the School Improvement Grant, authorized by section 1003(g) of the ESEA of 1965; this partnership with the Department of Public Instruction supports achievement of annual federal requirements while working with students, parents, and the school community  Reduce the achievement gap in reading and math by 10 percent for students of color at all grade levels Page 64

Miguel Sanchez ● sanchem2 ● 414-475-8608

Embedded Coaching will transform school change through the use of embedded professional development for principals and teachers.

Culturally Responsive Practices account for and adapt to the broad diversity of race, language, and culture in schools and prepare students for a multicultural world.

Leadership Development will occur as we work with school teams to identify leadership practices that are effective supports for instructional improvement.

Academic Intensity will be addressed as we work with school teams to define and differentiate what rigorous instruction looks like, sounds like, and feels like in their respective buildings. Schools will determine the cognitive load of thinking, practicing, talking, and processing.

C OMMUNITY & P ARTNER S UPPORT Using collective impact, the team collaborates closely with community partners, businesses, and foundations to build, sustain, and replicate successful models.

F OR I NFORMATION AND R ESOURCES ON S CHOOL T RANSFORMATION

Innovation & Information

Milwaukee Public Schools

DEPARTMENT OF TECHNOLOGY SERVICES O VERVIEW

S TAFF & L EADERSHIP

The Department of Technology comprises three departments: Application Development, Technical Services, and School Technology Support. These departments support the Information Technology Strategic Plan mission to promote technological literacy as an essential and basic component of education for all MPS stakeholders through teacher, learning, and business operations.

The Department of Technology comprises 83 fulltime-equivalent staff.

Chad Meyer, Senior Director meyerca@milwaukee.k12.wi.us ● 414-475-8660 School Technology Support, Nancy Becker Manager ● beckernc ● 414-438-3493 Technical Services, Tom Cash Manager ● cashta ● 414-475-8956 Technology Support Center: 414-438-3400 Email: tsc@milwaukee.k12.wi.us

Student Applications

Business Applications

Technical Services

School Technology Support

CORE FUNCTIONS

M AJOR P ROJECTS  Manage, maintain, and upgrade network infrastructure including file servers, wireless connectivity, printing, security policies, telephones, and email  Install, maintain, and update approximately 40,000 PC laptops and desktops, as well as over 64,000 student Chromebooks  Provide application support to over four dozen business and student systems  Provide quality customer service to district staff via the Technology Support Center help desk

S CHOOL S UPPORT The most widely utilized applications supported by the Application Development team are PeopleSoft (human resources), IFAS (financial), Infinite Campus (student information system), and the Data Warehouse.

Technical Services provides network access, Internet connectivity, and district application server support.

The Tech Services team ensures that all network infrastructure is functional for student and staff use.

School Technology Support maintains and supports all PC-based computers, Chrome devices, printers, Smartboards with IT service technicians, and the Technology Support Center help desk.

T HINGS T O R EMEMBER

C OMMUNITY & P ARTNER S UPPORT

 Standard supported technology available for purchase is listed on the IFAS dashboard.  For immediate assistance, contact the Technology Support Center at x 83400 between 7:00 a.m. and 4:30 p.m., Monday through Friday.  All schools and departments are assigned an IT service technician who provides regular scheduled support.  Use the Online Security Form on the Apps page for requesting additional access to applications or systems.

We support Community Learning Centers, College and Career Centers, and Twilight Centers throughout the district. Northwestern Mutual supports MPS with computer equipment donations.

Milwaukee Public Schools

The Infinite Campus Parent Portal can be accessed from the MPS home page, offering 24/7 access for parents to view their student’s information.

F OR I NFORMATION AND R ESOURCES ON D EPARTMENT OF T ECHNOLOGY

Innovation & Information

Page 65

Office of Innovation & Information Forms & Documents Department Innovation Development

Form or Document F

Name of Form/Document

Online Location

Grant Intent Form

MPS Homepage->District->About MPS->Offices & Departments->Office of Innovation & Information>Division of Grant Development & Planning

Innovation Development

F

Partnership Intent Form

MPS Homepage->District->About MPS->Offices & Departments->Office of Innovation & Information>Division of Grant Development & Planning

Innovation Development

F

Stakeholder Visit Intent Form

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/GrantsDevelopment-Services.htm

Innovation Development

D

Protocol for Stakeholder Visits

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/GrantsDevelopment-Services.htm

Innovation Development

D

Protocol for Stakeholder Visits Appendices

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/GrantsDevelopment-Services.htm

Innovation Development

F

Protocol for Stakeholder Visits Worksheet

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/GrantsDevelopment-Services.htm

Innovation Development

D

Stakeholder Visit Letter

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/GrantsDevelopment-Services.htm

Innovation Development

D

MPS Basics of Grant Writing Booklet

mConnect->Departments->Office of Innovation & Information->Division of Grant Development

Innovation Development

D

Boiler Plate

mConnect->Departments->Office of Innovation & Information->Division of Grant Development

Innovation Development

D

Annual Report for Research & Evaluation

MPS Homepage-> District-> Research & Evaluation

Innovation Development

F

Online form to sign up for the Research & Evaluation and Department listserv

MPS Homepage-> District-> Research & Evaluation

Innovation Development

F

Research Request Form

Innovation Development

D

Project Tracking Notes

Innovation Development

D

Essentials of School Culture and Climate Model

mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development.htm mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development.htm http://mps.milwaukee.k12.wi.us/en/District/Initiativ es/Research-Development/Climate-Survey2.0/Climate-Survey-2.0-Model1.htm

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Innovation & Information

Milwaukee Public Schools

Office of Innovation & Information Forms & Documents Department Innovation Development

Form or Document D

Name of Form/Document Subcomponents of the ESCC

http://mps.milwaukee.k12.wi.us/MPSEnglish/CIO/Research-Development/QuestionsBreakdown.jpg http://www.udisp.com/

Innovation Development

D

Innovation Development

D

ESCC Toolkit: School Results (UDISP) (Link to University of Wisconsin website for ESCC School Reports) Facilitator Guide

Innovation Development

F

Relational Trust Worksheet

Innovation Development

D

Letter for parents (in various languages, for most recent Essentials of School Culture and Climate Survey)

Innovation Development Innovation Development

D

ESCC Directions

Media

Resource: ESCC Survey Video (MPS On Demand)

Innovation Development

D

The Essential Supports for School Improvement

Innovation Development

D

Illinois Statewide Essentials Report

Milwaukee Public Schools

Online Location

MPS Homepage-> District-> Research & Evaluation> Essentials of School Culture and Climate Survey-> ESSC Toolkit MPS Homepage-> District-> Research & Evaluation> Essentials of School Culture and Climate Survey-> ESSC Toolkit MPS Homepage-> District-> Research & Evaluation> Essentials of School Culture and Climate Survey-> Parent Letters and Directions OR mConnect> Departments> Research & Evaluation-> Essentials of School Culture and Climate Survey-> Parent Letters and Directions http://mps.milwaukee.k12.wi.us/en/District/Initiativ es/Research-Development/ESCC.htm http://mslweb.milwaukee.k12.wi.us/Mediasite/Pres entation/8931f65ce33844278069facdaef3790744/c 236ea0db7c44907814c0fb89f0dbba71d MPS Homepage-> District-> Research & Evaluation> Essentials of School Culture and Climate Survey-> Resources OR mConnect> Departments> Research & Evaluation-> Essentials of School Culture and Climate Survey-> Resources MPS Homepage-> District-> Research & Evaluation> Essentials of School Culture and Climate Survey-> Resources OR mConnect> Departments> Research & Evaluation-> Essentials of School Culture and Climate Survey-> Resources

Innovation & Information

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Office of Innovation & Information Forms & Documents Department Innovation Development

Form or Document D

Name of Form/Document School Culture, School Climate: They Are Not the Same Thing (Article by the National Association of Elementary School Principals)

MPS Homepage-> District-> Research & Evaluation> Essentials of School Culture and Climate Survey-> Resources OR mConnect> Departments> Research & Evaluation-> Essentials of School Culture and Climate Survey-> Resources ESCC Survey For Students (final mconnect.milwaukee.k12.wi.us/MPSrates for most recent survey) Intranet/Departments/Innovation/Research-Development/Essentials-of-School-Culture-andClimate.htm ESCC Survey for Staff (final mconnect.milwaukee.k12.wi.us/MPSrates for most recent survey) Intranet/Departments/Innovation/Research-Development/Essentials-of-School-Culture-andClimate.htm Response Rates (final rates for mconnect.milwaukee.k12.wi.us/MPSmost recent survey) Intranet/Departments/Innovation/Research-Development/Essentials-of-School-Culture-andClimate.htm SES Questions mConnect> Departments> Research & Evaluation-> Senior Exit Survey-> SES Survey Administration-> SES Survey Questions District Survey Results for the MPS Homepage-> District-> Research & EvaluationSenior Exit Survey > Senior Exit Survey-> Final Results OR mConnect> Departments> Research & Evaluation-> Senior Exit Survey-> Final Results YRBS Consent Form (English) https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/Youth-Risk-Behavior-Survey.htm YRBS Consent Form (Spanish) https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/Youth-Risk-Behavior-Survey.htm Log-in Information https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/Youth-Risk-Behavior-Survey.htm

Innovation Development

D

Innovation Development

D

Innovation Development

D

Innovation Development

D

Innovation Development

D

Innovation Development

F

Innovation Development

F

Innovation Development

D

Innovation Development

D

Response Rates (final rates for most recent survey)

Innovation Development

D

Middle School Questions

Page 68

Online Location

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/Youth-Risk-Behavior-Survey.htm https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/Youth-Risk-Behavior-Survey.htm

Innovation & Information

Milwaukee Public Schools

Office of Innovation & Information Forms & Documents Department Innovation Development

Form or Document D

Name of Form/Document

Online Location

High School Questions

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/Youth-Risk-Behavior-Survey.htm MPS Homepage-> District-> Research & Evaluation> YRBS Survey-> Final Results OR mConnect> Departments> Research & Evaluation-> YRBS Survey-> YRBS Survey Administration-> Final Results http://mps.milwaukee.k12.wi.us/en/District/Initiativ es/Research-Development/Conducting-Research-inMPS.htm MPS Homepage-> District-> Research & Evaluation> Conducting Research in MPS-> Resources

Innovation Development

D

District Survey Results for the YRBS

Innovation Development

Form

Resource: Online Application

Innovation Development

D

Research Application Questions

Innovation Development

D

Research Application Manual

MPS Homepage-> District-> Research & Evaluation> Conducting Research in MPS-> Resources

Innovation Development Innovation Development Innovation Development Innovation Development Innovation Development Innovation Development Innovation Development

F

Non-Disclosure Agreement

F

Letter of Support Template

D

Common Data Elements

D

Data Codebook

F

Assent Template

F

Consent Template

D

Logic Model Handbook

MPS Homepage-> District-> Research & Evaluation> Conducting Research in MPS-> Resources MPS Homepage-> District-> Research & Evaluation> Conducting Research in MPS-> Resources MPS Homepage-> District-> Research & Evaluation> Conducting Research in MPS-> Resources MPS Homepage-> District-> Research & Evaluation> Conducting Research in MPS-> Resources MPS Homepage-> District-> Research & Evaluation> Conducting Research in MPS-> Resources MPS Homepage-> District-> Research & Evaluation> Conducting Research in MPS-> Resources MPS Homepage-> District-> Research & Evaluation> Program Evaluation-> Resources

D

Logic Model Workbook

D

Reflection Process PowerPoint

D

Reflection Process Graphic

D

Research Brief: Root Cause Analysis Resource: Media Site Presentation on Root Cause Analysis

Innovation Development Innovation Development Innovation Development Innovation Development Innovation Development

D

Milwaukee Public Schools

MPS Homepage-> District-> Research & Evaluation> Program Evaluation-> Resources http://mps.milwaukee.k12.wi.us/en/District/Initiativ es/Research-Development/Research-Resources.htm http://mps.milwaukee.k12.wi.us/en/District/Initiativ es/Research-Development/Research-Resources.htm http://mps.milwaukee.k12.wi.us/en/District/Initiativ es/Research-Development/Research-Resources.htm http://mslweb.milwaukee.k12.wi.us/Mediasite/Play /8d1c33d69b4e40d1816543d8865498eb1d?catalog =8b830d61-4033-4946-860d-af818e859721

Innovation & Information

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Office of Innovation & Information Forms & Documents Department Innovation Development

Form or Document D

Name of Form/Document List of Approved External Evaluators

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/News0Copy.htm https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/News0Copy.htm

Innovation Development

D

Innovation Development

D

Innovation Development

D

Innovation Development

D

Innovation Development

D

The Effects of Parental Involvement on Vocabulary Acquisition of Male, Middle School Students with Autism Spectrum Disorder

Innovation Development

D

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/News0Copy.htm

Innovation Development

D

Concurrent Validity of the School Outcomes Measure (SOM) and the School Function Assessment (SFA) in Students Kindergarten through Sixth Grade The National College Ready Survey: Wave 2 (2013-2014)

Research & Evaluation

D

The Effects of Positive Praise on the Classroom Environment

Technology Support

D

Configuring iPhone to connect to MPS wireless network

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/News0Copy.htm https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/InnovationInformation/Technology.htm

Page 70

Behaviors and Practices that Support and Increase a Teacher’s Sense of Efficacy during Periods of Adaptive Change The effect of color print curriculum materials versus black and white on students with cognitive disabilities: Does color more effectively engage students and promote greater academic success?

Online Location

Effects of Ambient Noise on the Measurement of Mathematics Achievement for Urban High School Students Vocabulary In Context vs. Out of Context

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/News0Copy.htm

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/News0Copy.htm https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/News0Copy.htm https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/News0Copy.htm

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/Research-Development/News0Copy.htm

Innovation & Information

Milwaukee Public Schools

Office of Innovation & Information Forms & Documents Department Technology Services

Form or Document D

Name of Form/Document How to Create an iTunes Account

Online Location https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/InnovationInformation/Technology.htm https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/InnovationInformation/Technology.htm https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/InnovationInformation/Technology.htm https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/InnovationInformation/Technology.htm mconnect->Departments->Technology->Technology Resources & Downloads

Technology Services

D

iPad Setup 8.4 - Office365 Only

Technology Services

D

iPad Setup for IOS 8.1

Technology Services

D

One Drive Migration

Technology Services

D

VPN Client Install/Update Instructions-MPS Staff

Technology Services

D

Acceptable Use Policy

mconnect ->Departments ->Technology >Technology Resources & Downloads

Technology Services

D

Installing Office 2013 Pro Plus from Office 365

Technology Services

D

Get to know your Mail in Office 365

Technology Services Technology Services Technology Services

F

MPS Online Security Form

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/InnovationInformation/Technology.htm https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/InnovationInformation/Technology.htm Apps page -> Online Security Form

F

Telephone Directory - 411

Apps page -> Telephone Directory

D

VPN Client Install / Update Instructions

mconnect ->Departments ->Technology >Technology Resources & Downloads

F

MPS Smartsheet Request

Apps page -> Smartsheet

D

Professional Development System Schedule

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/SUPT/Resources/ThursdayUpdates/49ThursdayUpdates6-30-2016.pdf

Organizational Development

D

Professional Development System Schedule

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/SUPT/Resources/ThursdayUpdates/49ThursdayUpdates6-30-2016.pdf

Organizational Development

F

North Division Room Reservation and Cancellation Form

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/OrganizationalDevelopment-Office/ProfessionalDevelopment/N.D.-Room-Reservation-Form/NDTEST.htm

Technology Services Organizational Development

Milwaukee Public Schools

Innovation & Information

Page 71

Office of Innovation & Information Forms & Documents Department Organizational Development

Form or Document F

Name of Form/Document

Online Location

Tech Support Center Room Reservation and Cancellation Form

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/OrganizationalDevelopment-Office/ProfessionalDevelopment/Tech-Support-Center-RoomReservationCancellation-Form1.htm

Organizational Development Organizational Development Organizational Development Organizational Development Organizational Development Organizational Development Organizational Development Organizational Development

F

Teacher Self-Review

Apps Page>Frontline Education

F

Beginning-of-Interval SLO

Apps Page> Frontline Education

F

Mid-Interval SLO

Apps Page> Frontline Education

F

End-of-Interval SLO

Apps Page> Frontline Education

F

Beginning-of-Year PPG

Apps Page> Frontline Education

F

Mid-Year PPG

Apps Page> Frontline Education

F

End-of-Year PPG

Apps Page> Frontline Education

F

Announced Observation Teacher Planning

Apps Page> Frontline Education

Organizational Development

F

Announced Observation Evidence

Apps Page> Frontline Education

Organizational Development

F

Announced Observation Observer Feedback

Apps Page> Frontline Education

Organizational Development

F

Announced Observation Teacher Reflection

Apps Page> Frontline Education

Organizational Development Organizational Development Organizational Development

F

Mini-Observation Evidence

Apps Page> Frontline Education

F

Mini-Observation Feedback

Apps Page> Frontline Education

F

Teacher End-of-Cycle Reflection

Apps Page> Frontline Education

Organizational Development Organizational Development

F

End-of-Cycle Summary

Apps Page> Frontline Education

F

Teacher Effectiveness Cycle Evidence Summary

Apps Page> Frontline Education

Organizational Development

F

AP Included Components Planning

Apps Page> Frontline Education

Organizational Development

F

AP Self-Review

Apps Page> Frontline Education

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Innovation & Information

Milwaukee Public Schools

Office of Innovation & Information Forms & Documents Department Organizational Development Organizational Development

Form or Document F

Name of Form/Document

Online Location

School Visit AP Planning

Apps Page> Frontline Education

F

Announced School Visit Evidence

Apps Page> Frontline Education

Organizational Development

F

School Visit Observer Feedback

Apps Page> Frontline Education

Organizational Development Organizational Development Organizational Development

F

School Visit AP Reflection

Apps Page> Frontline Education

F

Sampling Visit Evidence

Apps Page> Frontline Education

F

Sampling Visit Observer Feedback

Apps Page> Frontline Education

Organizational Development

F

AP Effectiveness Cycle Evidence Summary

Apps Page> Frontline Education

Organizational Development Organizational Development Organizational Development Organizational Development Organizational Development

F

End-of-Cycle AP Reflection

Apps Page> Frontline Education

F

End-of-Cycle Summary

Apps Page> Frontline Education

F

Principal Self-Review

Apps Page> Frontline Education

F

School Visit Principal Planning

Apps Page> Frontline Education

F

School Visit Principal Reflection

Apps Page> Frontline Education

Organizational Development

F

End-of-Cycle Principal Reflection

Apps Page> Frontline Education

Organizational Development

F

Principal Effectiveness Cycle Evidence Summary

Apps Page> Frontline Education

Organizational Development

D

EE System Guide For Teachers

Apps Page> Frontline Education >My File Library

Organizational Development

D

EE System Guide For Assistant Principals and Principals

Apps Page> Frontline Education >My File Library

Organizational Development

D

EE System Guide for Teachers

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/OrganizationalDevelopment-Office/Educator-Effectiveness.htm

Organizational Development

D

EE System Guide For Assistant Principals and Principals

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/OrganizationalDevelopment-Office/Educator-Effectiveness.htm

Organizational Development

D

Framework For Teaching, 2013

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/OrganizationalDevelopment-Office/Educator-Effectiveness.htm

Milwaukee Public Schools

Innovation & Information

Page 73

Office of Innovation & Information Forms & Documents Department Organizational Development

Form or Document D

Name of Form/Document

Online Location

SLO Toolkit

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/OrganizationalDevelopment-Office/Educator-Effectiveness.htm

Organizational Development

D

Performance Improvement Plan Directions

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/OrganizationalDevelopment-Office/Educator-Effectiveness.htm

Organizational Development

D

Student/School Learning Objectives Resources

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/OrganizationalDevelopment-Office/Educator-Effectiveness.htm

Organizational Development

D

WI Framework for Principal Leadership

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/OrganizationalDevelopment-Office/Educator-Effectiveness.htm

Organizational Development

F

Performance Improvement Plan

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/OrganizationalDevelopment-Office/Educator-Effectiveness.htm

Organizational Development

F

PEER Program Referral Form

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/Departments/Innovation/OrganizationalDevelopment-Office/Educator-Effectiveness.htm

Organizational Development

D

The Learning Community Resources

Apps>The Learning Community >Home>Courses>Open Communities>Educator Effectiveness

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Innovation & Information

Milwaukee Public Schools

The Office of Operations

The Office of Operations provides support, strategic planning, and monitoring for MPS activities related to maintenance, recreation and community services, business and transportation services, communications and marketing, and nutrition services. The Department of School Business & Transportation Services provides cost-effective mail, duplicating, and printing as well as student transportation services. The Department of Facilities & Maintenance is responsible for maintaining the buildings and grounds of Milwaukee Public Schools. The Department of Communications & Marketing works to aggressively promote MPS and provide the community with important information about MPS. The Department of Nutrition Services administers the National School Lunch and Breakfast Program in 170 schools and the Child and Adult Food Program (dinner) in 54 schools. The Department of Recreation & Community Services provides both educational and community recreation support services to schools and to the community.

Milwaukee Public Schools

Operations

Chief Operating Officer: Wendell E. Willis Phone: 414-475-8593 Email: williswe@milwaukee.k12.wi.us

Page 75

DEPARTMENT OF SCHOOL BUSINESS & TRANSPORTATION SERVICES O VERVIEW

S TAFF & L EADERSHIP

The Department of School Business & Transportation Services provides timely business solutions for schools and all MPS departments. Printing, distributing mail, providing efficient and responsible transportation services, and identifying revenue-generating strategies with students are at the core of our work.

The Department of School Business & Transportation Services comprises 21 full-time-equivalent staff.

David Solik-Fifarek, Senior Director solikdw@milwaukee.k12.wi.us Phone: 414-475-8796 Duplication Services, Paul Kobza Technician ● kobzapj ● 414-475-8505 Mailroom Services, Andre Starks Associate ● starksal ● 414-475-8358

Transportation Services

Mailroom Services

Duplicating Services

Pupil Transportation Services, Ryan Elbert Supervisor ● elbertrr ● 414-475-8690

Business Services

General Office Phone: 414-475-8058 Email: tran@milwaukee.k12.wi.us

CORE FUNCTIONS

M AJOR P ROJECTS

S CHOOL S UPPORT

 Implement phase II of Mobile Data Terminals (MDT) communication for parent sign-up  Make regional changes to encourage neighborhood schools and walk zones  Review district transportation services to improve service levels and cost efficiency  Upgrade the Duplicating Services Store Front  Conduct a mailing info scrub process  Identify revenue-generating opportunities

T HINGS

TO

R EMEMBER

 All routing information originates from the Infinite Campus, the MPS student information system.  The department is responsible for the provision of student transportation and the scheduling of all school, athletic, and special busing programs.  Duplicating Services utilizes an easy online shopping platform called Duplicating Services Store Front.  Eligibility for transportation services is governed by MPS Board of School Directors Administrative Policy 4.04. Eligibility is dependent upon the student’s school and the student’s home address.

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Pupil Transportation Services (PTS) provide approximately 55,000 students with the opportunity to attend their school of choice and to participate in the full breadth of the school experience. Most schools designate “walk zones,” which typically fall within one or two miles from the school site.

Mailroom Services provide daily receiving, sorting, and distribution of interoffice and inter-school mail to all MPS, alternative, and partnership schools as well as all district administrative offices. The mailroom is also responsible for all receivables that come to Central Services and ensures that items are secure.

Duplicating Services provide competitive pricing and fast turnaround on all print orders, including booklets, forms, posters, signs, banners, marketing materials, and much more for MPS and its stakeholders.

C OMMUNITY & P ARTNER S UPPORT The Department of School Business & Transportation Services supports the district’s efforts to collaborate with other agencies and organizations.

F OR I NFORMATION AND R ESOURCES ON B USINESS & T RANSPORTATION

Operations

Milwaukee Public Schools

DEPARTMENT OF FACILITIES & MAINTENANCE O VERVIEW

S TAFF & L EADERSHIP

The Department of Facilities & Maintenance is responsible for maintaining the buildings and grounds of MPS. The department’s mission is to provide and maintain equitable learning environments that inspire and enhance student achievement. The department also aims to maximize the use and efficiency of district facilities by providing timely and cost-effective repair and maintenance.

The Department of Facilities & Maintenance comprises 226.25 full-time-equivalent staff.

Travis R. Luzney, P.E., Senior Director luzneytr@milwaukee.k12.wi.us ● 414-283-4605 Building Operations, Brian Rolbiecki Manager ● rolbieba ● 414-283-4764 Design & Construction, John Linn Manager ● linnja ● 414-283-4703 Environmental Shop, Jeff Grzeca Supervisor ● grzecaje ● 414-283-4717

Building Operations

Design and Construction

Environmental Services

Maintenance and Repair

Maintenance & Repair, Joseph Gorecki Manager ● goreckjw ● 414-283-4716 General Office Phone: 414-283-4600 Email: FMS@milwaukee.k12.wi.us

CORE FUNCTIONS

M AJOR P ROJECTS

S CHOOL S UPPORT

 Culinary Arts Program lab renovations  Turnaround Arts Program renovations  Performance contract for building efficiencies  Expand building trade internship/apprenticeships  Building recognition and beautification  Expansion of recycling efforts

The Department of Facilities & Maintenance takes pride in providing excellent customer service to our schools on a regular basis. Each school is staffed with a highly qualified building engineer who is the primary resource for information related to the operation of the school building.

 School improvement internal grant project  Facility preparation for stakeholder visits  Development and execution of Facilities Master Plan  Improving work order completion time

T HINGS

TO

R EMEMBER

 Consult with your building engineer first about anything related to routine maintenance or building improvement.  Requests for all repairs must be submitted through AiM by the building engineer. AiM can be found on the district’s application page.

Facility budget carousels are held biennially with every school at which school leaders, the parent coordinator, and building engineer meet directly with district personnel to inform the educational maintenance budget, long-range facility, and capital master plans.

F OR I NFORMATION ON F ACILITIES & M AINTENANCE S UPPORT Milwaukee Public Schools

Operations

Page 77

DEPARTMENT OF COMMUNICATIONS & MARKETING O VERVIEW

S TAFF & L EADERSHIP

The Department of Communications & Marketing works to aggressively promote Milwaukee Public Schools, provide the community with important information about MPS, and assist in efforts to recruit and retain students and staff. The department works through a wide variety of media and print platforms with a focus on creating and reinforcing a positive image of MPS that reflects our achievements and our opportunities for growth. All district translations are also coordinated through the department.

The Department of Communications & Marketing comprises nine full-time-equivalent staff.

Denise Callaway, Director callawde@milwaukee.k12.wi.us Phone: 414-475-8650 Design & Marketing, Molly Quirk Specialist ● quirkmm ● 414-475-8231 Media, Andy Nelson Manager ● nelsonai ● 414-475-8675 Website Design, Amy Kant Webmaster ● kantam ● 414-475-8902

Web & Social Media

Media

Graphic Arts

General Office Phone: 414-475-8274 Email: comm@milwaukee.k12.wi.us

Communication

S CHOOL S UPPORT

CORE FUNCTIONS

Department of Communications & Marketing offers the following support to schools and the district:

M AJOR P ROJECTS  Individual school marketing plans

 Develops and implements a district-wide brandawareness campaign that includes marketing and communications

 District-wide strategic communications plan  Creative and graphics refresh

 Develops easy-to-manage school websites and creates and drives content on the MPS website and intranet (mConnect)

 Translation Tracker/Project Tracker

T HINGS

TO

R EMEMBER

 You and your school team are the best marketers because you know your school strengths best. Use your school marketing plan or call us for support.  Let us share your good news! Submit information at http://mpsmke.com/shareyourstory.  Use the Translation Tracker on mConnect for translation requests.  Use our new FY18 Planner on mConnect for assistance when requesting graphics and PR support.  If the media contacts you or your staff directly, please contact our media manager at 414-4758675 before responding.  Update your websites and social media!

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 Supports graphics and marketing needs for schools  Produces major district publications  Provides media relations assistance, including crisis communications  Coordinates school translation needs

C OMMUNITY & P ARTNER S UPPORT We want you to be successful in your communication with students, families, and community members.

Do not hesitate to reach out to us to maximize your efforts via social media, communications training, or marketing support.

F OR I NFORMATION

ON

C OMMUNICATIONS S UPPORT

Operations

Milwaukee Public Schools

DEPARTMENT OF NUTRITION SERVICES O VERVIEW

S TAFF & L EADERSHIP

The Department of Nutrition Services supports academic achievement by providing students with high-quality, nutritious meals. Nutrition Services provides breakfast in the cafeteria or classroom, lunch, dinner, Head Start meals, after-school snacks, fresh fruit and vegetable program, and summer meals.

The Department of Nutrition Services comprises 479.84 full-time-equivalent staff.

Tina Barkstrom, Director barksttm@milwaukee.k12.wi.us ● 414-475-8362 General Office Phone: 414-475-8370 Email: schoolnutrition@milwaukee.k12.wi.us

S CHOOL S UPPORT School Food Service Operations

Professional Development

Business Management & Inventory Control

Under the Community Eligibility Provision, the Department of Nutrition Services serves free breakfast and lunch to all students without collecting school meal benefit applications. This increases participation in school meal programs, which in turn boosts academic performance because wellnourished students are better prepared to learn.

Student Nutrition & Wellness

CORE FUNCTIONS

M AJOR P ROJECTS  Stabilize the Nutrition Services workforce  Expand professional development throughout all levels of Nutrition Services staff  Enhance the student dining experience  Support the Vincent Agricultural Sciences Program

 Promote Smarter Lunchroom initiatives in 80 additional schools  Provide 4-10 hours of continuous education training for all food service staff, based on their position, each school year

R EMEMBER

 The Community Eligibility Provision allows all students access to breakfast and lunch at no charge.  Families of students who have a food allergy and/or intolerance, or who wish to eliminate a specific food for religious reasons, must file the MPS Special Dietary Needs: Eating and Feeding Evaluation Form.

Milwaukee Public Schools

 6,482,550 breakfasts  474,329 after-school snacks

C OMMUNITY & P ARTNER S UPPORT

 Improve business processes through three-way matching

TO

 9,529,532 lunches  603,584 dinners

 Increase access to farm-to-school initiatives

T HINGS

In the 2015-16 school year, we served:

The Department of Nutrition Services strives to provide locally sourced/sustainable foods and beverages grown within 200 to 250 miles of Milwaukee. Our efforts include bringing local and regionally produced foods into our cafeterias; handson learning activities such as school gardening, farm visits, and culinary classes; and the integration of food-related education into the regular, standardsbased classroom curriculum. The department is working to expand farm-to-school options for students and staff.

F OR I NFORMATION AND R ESOURCES ON N UTRITION S ERVICES S UPPORT Operations

Page 79

DEPARTMENT OF RECREATION & COMMUNITY SERVICES O VERVIEW

S TAFF & L EADERSHIP

The Department of Recreation & Community Services provides both educational and community recreation support services to schools and the community.

The Department of Recreation & Community Services comprises 83.3 full-time-equivalent staff.

After-School Programs

City-wide Programs

Interscholastic Athletics/ Academics, Youth Sports

Community Centers, MPS C.A.R.E.S., Playgrounds

E DUCATIONAL S UPPORT S ERVICES  Child Care Camps, Community Learning Centers, Cooperative Tutoring Program, Safe Places  Camps for Kids  Carnival game and skate van rentals  Club Rec Summer Camp with ESY Program  MPS Drive (free driver education)  Educational field trips  Employee wellness activities  Interscholastic athletics/academics  Partnership for Arts and Humanities  School-based Adaptive Athletics/Special Olympics  Survive Alive House fire education center  Summer Youth Employment Program  Youth and middle school sports leagues TO

R EMEMBER

 Refer to Milwaukee Board of School Directors’ (MBSD) Administrative Policy and Procedure 5.02 for information on Use of School Facilities.  External requests to use a school facility should be directed to schoolpermits@milwaukee.k12.wi.us.  Per MBSD Administrative Procedure 5.02, “Whenever a school building is operated as a community center, the principal shall cooperate with the Department of Recreation and Community Services to provide a unified program.”  School leaders and building engineers will receive an email in August directly from the recreation site supervisor inclusive of a Facility Use Schedule outlining all building-use needs, specific to their school, for the following school year.

Page 80

Operations, Brian Litzsey Manager ● litzsebx ● 414-475-8941 Before- and After-School Programs, Leighton Cooper Supervisor ● cooperld ● 414-475-8844 City-wide Programs, Annie Kubes Supervisor ● mcginnam ● 414-647-6060

CORE FUNCTIONS

T HINGS

Lynn Greb, Senior Director grebla@milwaukee.k12.wi.us ● 414-475-8191

Community Centers, MPS C.A.R.E.S., and Playgrounds Andrew Rossa, Supervisor ● rossaaj ● 414-475-8942 Interscholastic Athletics/Academics, Youth and Middle School Sports, Bill Molbeck Commissioner ● molbecwr ● 414-475-8219 General Office Phone: 414-475-8180 Email: admin@milwaukee.k12.wi.us

C OMMUNITY S UPPORT S ERVICES             

Building permits Aquatics Adult and youth enrichment classes & sports leagues Carnival game and skate van rentals Older adult programs Outdoor education activities Outdoor recreation facility rentals Playgrounds, cool spots, and wading pools Reduced ticket sales to Great America & WI Dells Special events Special Olympics Summer Recreation Enrichment Camps (SREC) Twilight Centers, Midnight Leagues, Wellness

Y OUTH S CHOLARSHIPS

FOR

R ECREATION

We believe that all children should have access to highquality recreation activities. Youth scholarships are available for families unable to afford activity fees. Ask Andrew Rossa (above) for a scholarship application.

F OR I NFORMATION AND R ESOURCES ON R ECREATION S UPPORT

Operations

Milwaukee Public Schools

Office of Operations Forms & Documents Department

Form or Document

Name of Form/Document

Online Location

Facilities and Maintenance Services Facilities and Maintenance Services

D

Ballpark Estimate Sample

D

Facilities Analyst School Assignments

Facilities and Maintenance Services

D

Guidelines for MPS Service Projects

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COS/Resources/Business-Family-CommunityPartnerships/Final_MPS-VolunteerGuidelines_916.pdf

Facilities and Maintenance Services

D

How to Prepare for a Move

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/InfrastructureMaintenance/HowtoPrepareforAMove.pdf

Facilities and Maintenance Services

F

Principals Report of Service

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/InfrastructureMaintenance/PrincipalsReportOfService.pdf

Facilities and Maintenance Services Facilities and Maintenance Services

F

Building Operations Supervisors List

F

Supervisors Evening School Visit

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/Documents-andForms/BuildingOperationsSupervisorsList.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/Documents-andForms/BuildingOperationsWorkScheduleSample.pdf

Facilities and Maintenance Services

F

Structural Application of Pesticides

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/Documents-andForms/EngineerWorkSchedule.pdf

Facilities and Maintenance Services Facilities and Maintenance Services

D

Building Operations Work Schedule

D

Engineer's Work Schedule

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/InfrastructureMaintenance/Emergency_Work_Schedules.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/InfrastructureMaintenance/SummerProjectCleaning.pdf

Facilities and Maintenance Services Facilities and Maintenance Services

D

Emergency Work Schedule

D

Summer/Project Cleaning

Milwaukee Public Schools

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/InfrastructureMaintenance/SampleBallparkEstimate.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/InfrastructureMaintenance/ANALYSTASSIGNMENTS1-27-17xlsx.pdf

https://mconnect.milwaukee.k12.wi.us /MPSIntranet/COO/Resources/FMS/Documents-andForms/BuildingOperationsMinorRepairs.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/InfrastructureMaintenance/Preventative_Maintenance.pdf

Operations

Page 81

Office of Operations Forms & Documents Department

Form or Document

Name of Form/Document

Online Location

Facilities and Maintenance Services

D

Minor Maintenance List

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/InfrastructureMaintenance/AirConditioningProtocol.pdf

Facilities and Maintenance Services

D

Preventative Maintenance list

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/EducationalMaintenance/EducationMaintenanceItems.pdf

Facilities and Maintenance Services Facilities and Maintenance Services Facilities and Maintenance Services Facilities and Maintenance Services Nutrition Services

D

Air Conditioning Protocol

F

Repair Request Proposal Report

D

Educational Listing (Budget)

D

Infrastructure Listing (Budget)

D

Menus

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/InfrastructureMaintenance/InfrastructureMaintenanceItems.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/InfrastructureMaintenance/SampleBallparkEstimate.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/EducationalMaintenance/EducationMaintenanceItems.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/FMS/InfrastructureMaintenance/InfrastructureMaintenanceItems.pdf http://mps.milwaukee.k12.wi.us/en/home/LunchMenu.htm

Nutrition Services

F

MPS Special Dietary Needs: Eating & Evaluation Form

Nutrition Services

D

Nutrition Services

F

Use of Kitchen Facilities for Special Functions Catering Special Functions (Events)

Nutrition Services

D

Smart Snacks Standards

Nutrition Services

D

Recreation & Community Services

D

Student Nutrition & Wellness ADM Policy 4.07 Building Use Guidelines for Principals

Page 82

Online Portal > Families tab > School Nutrition & Lunch Menus webpage > Learn More sidebar > Special Dietary Needs http://mps.milwaukee.k12.wi.us/MPSEnglish/COO/Documents/SchoolNutrition/Documents/Documents/SPECIALDIETARYNEEDFO RM1Copy.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/SchoolNutrition/KITCHENUSEPOLICYFORSPECIALFUNCTIONS2.doc https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/SchoolNutrition/CateringSpecialFunctionsFormRevised2.doc Online Portal > Families tab > School Nutrition & Lunch Menus webpage > Resources sidebar > Smart Snacks in Schools Online Portal > Families tab > School Nutrition & Lunch Menus webpage > Learn More sidebar > Student Nutrition & Wellness https://mconnect.milwaukee.k12.wi.us/MPSEnglish/COO/Recreation1/BuildingUseGuidelinesforPrincipal s.pdf

Operations

Milwaukee Public Schools

Office of Operations Forms & Documents Form or Document

Name of Form/Document

Recreation & Community Services Recreation & Community Services Recreation & Community Services Recreation & Community Services Recreation & Community Services

F

Blank Building Permit for School Facility Use

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/COO/Resources/Recreation/Blankbldgpermit.doc

F

Building Permit Application Form Fillable Part-time Recreation Employee Evaluation

http://mps.milwaukee.k12.wi.us/MPSRecreation/Resources/Permits/BuildingPermitApplication.pd f http://milwaukeerecreation.net//MPSRecreation/Resources/Employee/Part-Time-EmployeeEvaluation.pdf http://milwaukeerecreation.net/rec/Employment/CLCStaff.htm

Recreation & Community Services Recreation & Community Services

Department

F F

CLC Site Observation Form

F

Youth Scholarship Form

D

Q&A for Youth/Middle School Sports Outdoor Education Field Trip Guide

D

Milwaukee Public Schools

Online Location

http://milwaukeerecreation.net/MPSRecreation/Resources/Forms/Youth-Scholarship-RequestForm.pdf http://milwaukeerecreation.net/MPSRecreation/Resources/Forms/Youth-Scholarship-RequestForm-SPANISH.pdf http://milwaukeerecreation.net/MPSRecreation/Resources/MS-Sports/Forms/Youth-SportsFAQs.pdf http://mps.milwaukee.k12.wi.us/MPSRecreation/Resources/Outdoor-Ed/Field-Trip-Guide.pdf

Operations

Page 83

Page 84

Milwaukee Public Schools

The Office of School Administration

The Office of School Administration promotes safe and secure learning and working environments. The office provides oversight and operational support, supervision, intervention strategies, and accountability systems to schools and school leaders. These systems have been created to ensure that students in all MPS schools have a safe, supportive learning environment and receive effective instruction that supports high student achievement. The office responds to school emergencies and addresses school safety issues as they arise in our schools.

Chief School Administration Officer: Keith P. Posley, Ed.D. Phone: 414-475-8992 Email: posleykp@milwaukee.k12.wi.us

The office is composed of the Department of Contracted School Services, Safety & Security, School Services, and Student Services.

Each department works collaboratively together to provide additional supports and needed resources to schools and their leaders in order to create optimal learning opportunities for students.

Milwaukee Public Schools

School Administration

Page 85

DEPARTMENT OF CONTRACTED SCHOOL SERVICES O VERVIEW

S TAFF & L EADERSHIP

The Department of Contracted School Services (CSS) promotes innovative educational opportunities by recruiting and retaining high-quality charter and partnership schools while providing assistance and accountability that supports schools’ ability to effectively meet students’ needs.

The Department of Contracted School Services comprises 4.5 full-time-equivalent staff.

Marla Bronaugh, Director bronaumd@milwaukee.k12.wi.us ● 414-475-8140 Partnership Schools, Bridget Schock Superivsor ● schockbx ● 414-475-8864 General Office Phone: 414-475-8140 Email: 587@milwaukee.k12.wi.us

Charter Schools

Partnership Schools & Programs

The Department of Contracted School Services:

CORE FUNCTIONS

M AJOR P ROJECTS  Promote innovative educational opportunities  Increase high-quality choices for families  Develop and replicate successful programs  Provide oversight, performance evaluation, support, and contract accountability  Develop and facilitate regional development projects

T HINGS

TO

R EMEMBER

 Contact the Department of Contracted School Services with questions and for guidance.  Compliance items can be found on mConnect.  Charter schools, partnership schools, and other contracted education programs may follow their own calendar or follow the MPS traditional school year calendar.  Contracted School Services encourages collaboration and sharing of best practices among schools.  Contracted School Services seeks partners that demonstrate the capacity to fulfill the district’s identified needs.  MPS is committed to adhering to the National Association of Charter School Authorizers.

Page 86

S CHOOL S UPPORT  supports the development, successful implementation, and ongoing accountability of charter schools, partnership schools, and other contracted education programs within MPS;  offers administrative support personnel to provide ongoing assistance, monitoring, and contract oversight throughout the year;  creates a collaborative culture where high-quality charter and partnership schools are given autonomy to effectively implement educational programs while being held accountable for results that ultimately have a positive impact on the entire school district; and  serves as a liaison to all MPS supports and resources for contracted school partners.

C OMMUNITY & P ARTNER S UPPORT Contracted School Services partners with operators to provide services in over 25 schools and programs.

We offer a variety of educational programs for students throughout the City of Milwaukee.

Services are also provided for students at risk of not completing high school, as defined by Wisconsin State Statute 118.153, and for behavioral reassignment and specialized service placements.

F OR I NFORMATION AND R ESOURCES ON C ONTRACTED S CHOOL S ERVICES

School Administration

Milwaukee Public Schools

DEPARTMENT OF SCHOOL SERVICES O VERVIEW

S TAFF & L EADERSHIP

The Department of School Services provides oversight and operational support, supervision intervention strategies, and accountability systems to schools and school leaders to ensure that students in all MPS schools have a safe, supportive learning environment that supports high student achievement.

The Department of School Services comprises 23 fulltime-equivalent staff. Regional superintendents include the following: Central Region, Reginald Lawrence II, Ed.D. lawrenrl ● 414-475-8998 East Region, Katrice Cotton, Ed.D. cottonkm ● 414-475-8974 Northwest Region, Carletta Noland, Ed.D. nolandcm ● 414-475-8466

Community Engagement

K-12 Regions

Regional School Support

High School Programing

Southwest Region, Rosana Mateo, Ph.D. benishr ● 414-475-8021 General Office Phone: 414-475-8016 Email: 552@milwaukee.k12.wi.us

CORE FUNCTIONS

M AJOR P ROJECTS

S CHOOL S UPPORT

 Ensure support and accountability for efficient school operations

Regional System of Support. Administrative and academic support personnel are assigned to schools to provide multiple learning experiences that adequately prepare leaders to serve at the school level.

 Develop, replicate, and successfully implement schools and their programs  Provide oversight, performance evaluation, support, and accountability of school leaders  Promote safe and secure learning and working environments in collaboration with school leaders  Work to improve daily attendance rate of students who face attendance challenges through the regional attendance liaisons  Collaborate with other Central Services departments to take steps toward transforming school communities

T HINGS

TO

R EMEMBER

 Not sure what to do? Ask! Contact your regional superintendent for guidance and next steps.  If there is any doubt whether a situation qualifies as an emergency, be safe and notify your regional superintendent.

Milwaukee Public Schools

New Principal/Assistant Principal Academy.

Professional development sessions are provided to new administrators to assist in leadership development and operational support.

Principals’ Leadership Institute. In collaboration with the Offices of Innovation and Academics, administration will work with school leaders to create an optimal learning environment focused on student achievement. This collaboration will happen during monthly Principals’ Leadership Institutes that will focus on ongoing, differentiated professional development.

C OMMUNITY & P ARTNER S UPPORT The Department of School Services, through the work of the regional superintendents, engages in ongoing dialogue with parents, the community, and key stakeholders in support of students within each region.

F OR I NFORMATION AND R ESOURCES ON S CHOOL S ERVICES S UPPORT

School Administration

Page 87

DEPARTMENT OF SCHOOL SAFETY & SECURITY O VERVIEW

S TAFF & L EADERSHIP

The Department of School Safety & Security promotes safe and secure learning and working environments, provides school safety and security staff, conducts weapon scans in high schools, and responds to and addresses school safety issues as they arise in schools or in the community.

The Department of School Safety & Security comprises five full-time-equivalent staff.

Eduardo Negrón, Director negrone@milwaukee.k12.wi.us ● 414-345-6628 School Safety & Security, Jay Navone Supervisor ● navonejg ● 414-345-6638 General Office Phone: 414-345-6635 Email: 556@milwaukee.k12.wi.us

Emergency Response

Weapons Scans

Prevention Training

Safety Personnel

The Department of School Safety & Security offers training and presentations to all MPS staff in the areas of the Crisis Prevention Initiative (CPI), bullying, and gang awareness.

CORE FUNCTIONS

M AJOR P ROJECTS  Increase training components to include crisis intervention training for all safety department staff  Perform daily weapon scans at 16 high schools  Increase random scans at all middle schools once per semester  Conduct two school-based, large-scale mock drills twice a year to include law enforcement  Increase secret shopper visits at all schools and sites to determine strengths and weaknesses of safety and security within the building

T HINGS

TO

R EMEMBER

 Administrators, principals, and school leaders hold a critical responsibility for the safety of their students, staff, visitors, and their building.  In the event of a crisis, a thorough, well-thoughtout action plan that has been discussed with key personnel and practiced regularly will be vital to the most successful, efficient, and effective outcome and resolution.  View the Emergency Operations Plan on mConnect.  Assess every situation prior to responding.  Practice and train staff regularly on district emergency procedures.

Page 88

S CHOOL S UPPORT

Emergency Responses. Staff will respond to and support schools during times of emergency.

Technical Support. Staff will provide support with security video surveillance and ID access control.

Non-Violent Crisis Prevention Intervention Training. This training includes use of early intervention strategies and non-physical methods for preventing and managing disruptive behaviors.

Bullying and Gang Awareness. These trainings include a presentation and follow-up support.

C OMMUNITY & P ARTNER S UPPORT The Department of School Safety & Security partners with a number of external organizations, including Milwaukee Police Department’s school resource officers and after-school patrols and the Center for Neighborhood Enterprise–Violence-Free Zone.

F OR I NFORMATION AND R ESOURCES ON S CHOOL S AFETY & S ECURITY School Administration

Milwaukee Public Schools

DEPARTMENT OF STUDENT SERVICES O VERVIEW

S TAFF & L EADERSHIP

The Department of Student Services is committed to the equitable use of data-driven and strategic student assignment processes based on identified needs of students, parents, and community-based factors.

The Department of Student Services comprises 34 full-time-equivalent staff.

Matthew Boswell, Senior Director boswelmx@milwaukee.k12.wi.us ● 414-475-8027 Homeless Education, Cathy Klein School Social Worker ● kleincm ● 414-475-8532

Attendance Services

Homeless Education

Student Discipline

Student Information & Enrollment

CORE FUNCTIONS

 Create regional alignment of services to schools  Develop preventive services in the area of student discipline  Support full utilization of Infinite Campus for student records and enrollment  Parent Portal sign-up – parents will have 24/7 access to their child’s information, including attendance and grades  Revise major policies related to student life  Develop consistent staff training for data quality improvement  Provide schools with preventive services such as AODA and anger management, meditation intervention room, and Game Changer services to reduce student suspensions TO

R EMEMBER

 Student enrollment in a timely and efficient manner is a top priority.  Due process is necessary for student removal.  Student records are confidential. Exceptions can be found in MBSD Administrative Policy 8.42 – Student Records.  Data quality is essential for school and district accountability.

Milwaukee Public Schools

Parent & Student Services, Daniel Hennessey Manager ● hennesdp ● 414-475-8034 Student Services, Nicole Coleman Specialist ● smithnv ● 414-475-8817

M AJOR P ROJECTS

T HINGS

Pupil Database, Anne Knackert Manager ● knackeaf ● 414-475-8303

Enrollment Services, Olivia Buenrostro-Soto Supervisor ● buenroo ● 414-475-8272 General Office Phone: 414-475-8448 Email: 555@milwaukee.k12.wi.us

S CHOOL S UPPORT The Department of Student Services builds a positive working relationship with the 159 school sites and leaders by identifying common goals and strategic structures aimed at preserving the district’s enrollment, data, and discipline.

C OMMUNITY & P ARTNER S UPPORT Truancy Abatement and Burglary Suppression (TABS) The TABS Program is a collaborative effort among the City of Milwaukee, Milwaukee Public Schools, and the Boys & Girls Clubs of Greater Milwaukee to service children who are absent from school.

The Department of Student Services offers Educational Services for all expelled students in order to support a more successful transition to a traditional school setting.

F OR I NFORMATION AND R ESOURCES ON S TUDENT S ERVICES S UPPORT

School Administration

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Office of School Administration Forms & Documents Department

Form or Document

School Services

F

School Services

D

School Services

D

School Services

F

School Services

Name of Form/Document

Online Location

Wisconsin School District Record of Fire/Tornado/School Safety/Other Evacuation Drills Regional System of Support and Accountability

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Leadership-Accountability/TornadoFireDrillForm.pdf

Regional System of Support and Accountability Extended Team High School Prom

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Leadership--Accountability/System-ofSupport-Extend-Team.docx

D

Pledge of Allegiance and National Anthem

School Services

F

Table of Leadership at School Level

School Services

F

School Services

F

Principal/School Leader Confidential Information School Opening Checklist

School Services

F

Summer Contact Information

School Services

D

Emergency Notifications Protocol

School Services

D

Emergency School Closing Procedures

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Leadership-Accountability/PLEDGEOFALLEGIANCEANDNATIONALANT HEM.docx https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Leadership-Accountability/TableofLeadershipatSchoolLevel.docx https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/StudentServices/AuthorizationforConfidentialInformation.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Leadership-Accountability/SchoolOpeningChecklist2014-15.docx https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Leadership-Accountability/2015SummerContactInformation.doc https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Safety-Security/EMERGENCYNOTFICATIONSPROTOCOL.pdf Administrative Shared Drive

School Services

F

School Services

F

Assistant Principal Voluntary Reassignment Request Request to Fill Limited Term Employment Position

Page 90

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Leadership-Accountability/SystemofSupportExtendTeam8-12-15.docx

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Leadership--Accountability/Prom2016.docx

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Leadership-Accountability/APVoluntaryReassignmentfor2015-16.doc https://mconnect.milwaukee.k12.wi.us/MPSIntranet/OHC/Resources/TalentManagement/InstructionsRequesttoFillLTEform09.10.15.pdf

School Administration

Milwaukee Public Schools

Office of School Administration Forms & Documents Department

Form or Document

School Services

F

Request to Fill Vacant Position

School Services

F

Administrative Underfill Request

School Services

F

Administrator Absence Request

School Services

D

Bell Schedule

https://mconnect.milwaukee.k12.wi.us/MPSEnglish/CSA/Leadership--Accountability/BellSchedule.doc

School Services

D

School Staff Manual

TBD

School Services

D

School Family Manual

TBD

School Services

D

Leadership Roster

Administrative Shared Drive

School Safety & Security

D

Emergency Operations Plan

School Safety & Security

D

Emergency Operations Plan - Part Two

School Safety & Security

F

ID Access Credential Policy & Form

School Safety & Security

F

Notice of No Trespass English

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Safety--Security/Emergency-Op-Plan-Sept12.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Safety--Security/EmergencyOperationsPlan2.doc https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Safety--Security-/ID-Access-CredentialPolicy-and-Form.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Safety--Security/NoTrespass.pdf

School Safety & Security

F

Notice of No Trespass Hmong

School Safety & Security

F

Notice of No Trespass Spanish

School Safety & Security

D

Photo ID Schedule

School Safety & Security

F

Safety Assistant Special Request Form

Milwaukee Public Schools

Name of Form/Document

Online Location https://mconnect.milwaukee.k12.wi.us/MPSIntranet/OHC/Resources/TalentManagement/RequesttoFillVacantPosition.doc https://mconnect.milwaukee.k12.wi.us/MPSIntranet/OHC/Resources/TalentManagement/UnderfillForm2014-15.pdf https://mconnect.milwaukee.k12.wi.us/MPSShared/Documents1/AdministratorAbsenceRequest.docx

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Safety-Security/NoTrespass142016_Hmong.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Safety-Security/NoTrespass142016SPANISH.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Safety--Security/PhotoIDSchedule2016171.docx https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Safety-Security/SafetyAssistantSpecialRequestForm.doc

School Administration

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Office of School Administration Forms & Documents Form or Document

Name of Form/Document

School Safety & Security

D

School Safety Employee Rules & Procedures

School Safety & Security

F

Transferring Safety Assistants

School Safety & Security

F

Visitor Sign In Sheet

School Safety & Security

D

CPI Training Sessions

MPS Homepage->mConnect->Login->Departments>School Safety->Resources

Student Services

F

Alternate-householdincome-Arabic-2015-16

Student Services

F

Student Services

F

Student Services

F

Student Services

F

Alternate-householdincome-Burmese-201516 Alternate-householdincome-English-201516 Alternate-householdincome-Hmong-201516 Alternate-householdincome-Karen-2015-16

Student Services

F

Alternate-householdincome-Somali-2015-16

Student Services

F

Student Services

D

Alternate-householdincome-Spanish-201516 Alternate Household Income Directions for IC

Student Services

D

Student Services

D

https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/Student-Services/alternatehousehold-income-form-Arabic-2015-2016.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/Student-Services/alternatehousehold-income-form-Burmese-2015-2016.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/Student-Services/alternatehousehold-income-form-English.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/Student-Services/alternatehousehold-income-form-Hmong.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/Student-Services/alternatehousehold-income-form-Karen-2015-2016.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/Student-Services/alternatehousehold-income-form-Somali-2015-2016.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/Student-Services/alternatehousehold-income-form-Spanish.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/StudentServices/EnteringAlternateHouseholdIncomeinformation2 016-17-InfiniteCampus.docx https://mconnect.milwaukee.k12.wi.us/MPSShared/Documents1/MPSHighSchoolEarlyAdmissionsStaff LetteronLetterheadFINALsigned.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/StudentServices/HabitualTruancy5-DayLtrs.2016-17SecretaryAttendanceProcedures.pdf

Department

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Early Admissions Process Staff Letter (2015-16) Habitual Truancy (5Day) Letters. 2015-16 Secretary Attendance Procedures

Online Location https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Safety-Security/SOP_REVISED_2.16.2017.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Safety--Security-/ID-Access-CredentialPolicy-and-Form.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Safety--Security/Visitor-Sign-In-Sheet.pdf

School Administration

Milwaukee Public Schools

Office of School Administration Forms & Documents Form or Document

Name of Form/Document

Student Services

D

Attendance Procedures for Teachers at Period Attendance Schools

Student Services

D

Attendance Procedures for Teachers at Daily Attendance Schools

Student Services

D

January 2016 Pupil Count Validation Guide

Student Services

D

Student Services

D

Procedures for Suspension Letters Infinite Campus 201516 Administration MPS My Behavior Referrals

Student Services

D

Teacher-Staff MPS - My Behavior Referrals

Student Services

F

Student Services

F

Authorization for Confidential Information.pdf Authorization for Disclosure of Health Information.pdf

Student Services

D

Notice of Provision Attendance-Law Enforcement Letter

Student Services

F

Pupil Disclosure Law Enforcement

Student Services

F

School Release Form

Department

Milwaukee Public Schools

Online Location https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/StudentServices/AttendanceProceduresforTeachersatPeriodAtten danceSchools.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/StudentServices/AttendanceProceduresforTeachersatPeriodAtten danceSchools.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/StudentServices/January2016PupilCountValidationGuide.docx https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/StudentServices/ProceduresforSuspensionLettersMPSInfiniteCampus2016-17.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/StudentServices/AdministrationMPS-MyBehaviorReferrals.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/Student-Services/TeacherStaffMPS-MyBehaviorReferrals.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/StudentServices/AuthorizationforConfidentialInformation.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/StudentServices/AuthorizationforDisclosureofHealthInformation.p df https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/StudentServices/NoticeofProvisionAttendanceLawEnforcementLetter.pdf https://mconnect.milwaukee.k12.wi.us/MPSIntranet/CSA/Resources/StudentServices/PupilDisclosureLawEnforcement.pdf https://mconnect.milwaukee.k12.wi.us/MPSEnglish/SUPT/Family--StudentServices/SchoolReleaseForm.doc

School Administration

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Milwaukee Public Schools

Milwaukee Public Schools

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Page 96

Milwaukee Public Schools

2017-18 DISTRICT IMPROVEMENT PLAN The district improvement plan implementation is a key line of effort found in Objective 1 of the Eight Big Ideas. It supports the work of a variety of other Eight Big Ideas designed to improve student outcomes for all students in MPS. The district improvement plan (DIP) is built around the completion of one goal that describes the reduction of achievement gaps by 10% in both math and reading, the increase in student proficiency scores by 10% in both math and reading, and an increase in student readiness scores by 10% as measured by the ACT. To achieve this goal, the district has a focus on reading foundations (preK-5th grade), disciplinary literacy (6-12th grade), and algebra readiness (preK-8th grade) with an embedded focus on culture and climate in every classroom. These focus areas are supported by well-defined plans in the areas of teaching and learning, professional development, and continuous improvement. All of this work drives the creation and implementation of individual school improvement plans (SIP).

A Well-Developed Problem of Practice (PoP) The PoP focuses on the instructional core: The actual work that students are asked to do in the process of instruction

The PoP addresses actions that are directly observable: Actions an observer sees happening in the classroom The issue addressed is actionable: Is within the school’s control and can be improved on in real time The PoP is connected to a broader strategy of improvement: Is tied to a strategic academic priority and includes equitable practices for all students The support strategies are high-leverage: If implemented, it would make a significant difference for student learning

Remember! The SIP is a living, breathing plan, designed to help organize and guide each school’s continuous improvement practices throughout the year.

Support for the creation, review, and implementation of a SIP is provided by the school performance coordinators assigned to each of the eight instructional zones.

Schools may choose to continue working on the current PoP for the 2017-18 school year if the data review suggests that the selected subgroups and strategies are still applicable. A special emphasis will be placed on ensuring that equitable practices are in place to address the needs of all students.

Continuous Improvement Cycle

Milwaukee Public Schools

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MPS STRATEGIC PLAN “PLACEMAT” The MPS Strategic Plan “placemat” is a document intended to capture the district’s strategy for achieving its Board of School Directors’ driven goals (refer to the Strategic Plan on page “i”). This strategy includes the Eight Big Ideas (i.e., strategic objectives), associated “lines of effort,” intended outcomes, and indicators of progress. Via the district’s fiscal year portfolio, actions aligned to the district’s strategy are prioritized and communicated.

The fiscal year portfolio is a nucleus of projects and initiatives the district considers critical to accomplish its mission, vision, and board goals. This portfolio remains relatively stable throughout the year, with district staff working to build out these projects, communicate progress, celebrate success, and learn from setback. A strategic planning process occurs annually as a complement to the budget cycle and increasingly connects to district budget expenditure.

Page 1: Objectives #1-2 align to the board goal Academic Achievement.

Page 2: Objectives #3-4 align to the board goal Academic Achievement.

Page 3: Objectives #5-6 align to the board goal Student, Family & Community Engagement.

Page 4: Objectives #7-8 align to the board goal Effective & Efficient Operations.

The placemat is intended largely for internal use, and updates to the fiscal year portfolio occur often as projects move onto, adjust in title, or move off the placemat. The most recent version can be found by searching “Strategic Objectives” on mConnect.

The placemat will soon be updated with its fiscal year 2018-19 portfolio and published on mConnect (target July 2018). Future improvements to support district strategy include a new and improved “MPS Strategy” mConnect page, as well as a condensed strategic plan document for broader external use.

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Milwaukee Public Schools

MPS STRATEGIC PLAN “PLACEMAT” CONTINUED

Navigating the Placemat The MPS Strategic Plan placemat is navigated by reading the document left to right.

Each goal area includes 2-4 objectives aligned to it, with 4-5 lines of effort aligned to each objective. The fiscal year portfolio section (in yellow) highlights key initiatives that compose each line of effort. On the far right, outcome statements illustrate what we envision for each of the Eight Big Ideas, with nested indicators to communicate progress or success.

Behind every project within the portfolio, a project manager manages the work and coordinates a team around the initiative. Every project includes a logic model and action plan, and these collectively roll up to create the line of effort one-pager. These one-pagers are used to support the Superintendent’s Performance Evaluation. All documents are considered critical to the communication of district strategy.

Milwaukee Public Schools

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A FRAMEWORK FOR DISTRICT COHERENCE In July 2016 and 2017, representatives of MPS attended the Summer Institute of the Public Education Leadership Project (PELP), an initiative of the Harvard Graduate School of Education and Harvard Business School.

This one-week intensive program provides the superintendent and seven district participants per year an opportunity to work through a core problem of practice using the PELP Coherence Framework (see page 3 for the MPS 2017-18 problem of practice). This framework captures the critical elements of a public education organization and is the lens through which we build and improve our problem of practice and align our district’s strategy toward solutions that strengthen the instructional core.

The PELP Coherence Framework* Instructional Core: Knowledge and skill, students’ engagement in their own learning, and academically challenging context Theory of Change: The organization’s belief about the relationships between certain actions and desired outcomes, often phrased as an “if…then…” statement Strategy: The coherent set of actions a district deliberately undertakes to strengthen the instructional core with the objective of raising student performance district-wide Culture: The predominant norms, values, and attitudes that define and drive behavior in the district

Stakeholders: The people and groups inside and outside of the district who have a role in student achievement

Structure: Defines how the work of the district gets done, including how people are organized, who is responsible for results, and who makes or influences decisions

Environment: All external factors that impact strategy, operations, and performance

Resources: These include financials resources as well as people, as well as physical assets such as technology and data

Systems: The processes and procedures built around critical functions that “get work done”

*pelp.fas.harvard.edu/book/coherence-framework Page 100

Milwaukee Public Schools

CULTURALLY RESPONSIVE PRACTICES

MPS Definition of Culturally Responsive Practices Culturally responsive practices are defined as educational systems, processes, and habits adopted based on the belief that all students should be supported socially, emotionally, intellectually, and civically by leveraging students’ lived experiences and learning styles to ensure student (based on and adapted from "Toward a theory of culturally relevant pedagogy." American educational research journal 32.3 (1995): 465491. By Dr. Gloria Ladson-Billings, 1994).

Prioritizing Cultural Responsiveness MPS seeks to foster academic achievement without sacrificing students’ cultural dignity. We can effectively emphasize the importance of culturally responsive practices in our classrooms, hallways, and community by prioritizing them ourselves.

To accomplish this, leaders must stipulate that staff members work to create positive rapport, build genuine relationships, and show proper respect for the many different identity groups we serve. School leaders can intentionally cultivate such progress by becoming knowledgeable in the tenets of cultural responsiveness, actively engaging with staff as they work to transcend traditional instruction, and maintaining a growing personal awareness of how multicultural identity, sociopolitical trends, and inequity impact students and families.

WILL, FILL, SKILL

WISCONSIN’S MODEL TO INFORM CULTURALLY RESPONSIVE PRACTICE

A foundational resource for MPS is Wisconsin’s Model to Inform Culturally Responsive Practices (2016). This cyclical model reflects: 





WILL to lead with an ongoing commitment to equity Ability to FILL our cultural insight with developing knowledge of our students and families SKILL to consistently apply new learning to promote positive growth and change

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CULTURALLY RESPONSIVE PRACTICES CONTINUED

The Inner Circle: Why Culturally Responsive Practices is a must!

Wisconsin’s Culturally Responsive Practices (CRP) model reveals a continuous professional journey that enables leaders to prioritize meaningful relationship building, rapport, and customer service that reflects a genuine respect for families and culture. The eight sections of the CRP “wheel” represent the steps a leader should model to embolden their staff to maintain a responsive school culture.

WILL

Become self-aware. Urging all staff to consistently reflect upon their own cultural practices, and working to address and override any biases that may impede the teaching and learning process – this is part of the professional praxis and WILL that ensures responsive instruction.

Examine the system’s impact on families and students. A culturally responsive practitioner acknowledges that racism, sexism, and other institutionalized practices in society and schools are prevalent deterrents to an equitable education. Therefore, they should deeply analyze the traditional school practices that adversely affect student outcomes and establish more innovative approaches to instruction, discipline, and school-home relationships.

FILL

Believe all students will learn. Leaders should model a growth mindset that rejects the dominant narrative about urban students and families. MPS students deserve to experience success; therefore, MPS leaders must prevent deficit mindsets from taking root in our schools.

Understand we all have unique identities and worldviews. In this FILL step, leaders recognize that students and families are not merely products of their cultures and environments but unique personalities with individual strengths that are to be used as assets within schools.

Know the communities. Here, leaders continue to FILL their knowledge, trust, and respect buckets by seeking to improve cultural understanding of their clientele, particularly groups that have been traditionally underserved by schools. Active listening, purposeful visits, and authentic partnerships with families and local organizations (Promoting Excellence for All, 2015) are best practices for leaders.

SKILL

Lead, model, and advocate for equity practices. This demands that leaders accept a social justice mantle within our schools by developing SKILL to address, then undo educational inequities, thereby illustrating the importance of such advocacy to all staff members. We must lead courageously to guarantee equitable outcomes for our students and families.

Accept institutional responsibility. This SKILL step requires us to recognize that many longstanding district policies and school practices have marginalized numerous students. The urgency for MPS leaders to disrupt the status quo is directly within the MPS equity problem of practice.

Use practices and curriculum that respect students’ culture. This SKILL step appears in both the physical environment and the individualized personality of a school. According to Dr. Gloria Ladson-Billings (1994), culturally responsive teaching “empowers students intellectually, socially, emotionally, and politically by using culture to impart knowledge, skills, and attitudes.”

The students’ home cultures and lived experiences should be evident, respected touchstones in our schools.

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Milwaukee Public Schools

REGIONAL SYSTEM OF SUPPORT & ACCOUNTABILITY

Auer

CENTRAL REGION Regional Superintendent Dr. Reginald Lawrence Lee Early Childhood Center

Alliance

EAST REGION Regional Superintendent Dr. Katrice Cotton IDEAL

Barbee

MacDowell

Bay View

Lincoln Center

Bethune

Marvin E. Pratt

Burdick

Martin Luther King Jr.

Brown

Metcalfe

Carver

Maryland

Burbank

Milwaukee Chinese Languages

Cass

Meir

Clarke

Milwaukee French Immersion

Clement

Milwaukee Co. Youth Ed. Center

Clemens

Milwaukee HS of the Arts

Cooper

Milwaukee Parkside

Douglas

Neeskara

Elm

Pierce

Fifty-Third

North Division

Fernwood

Project Stay

Franklin

Rufus King IB

Fratney

Riverside

Groppi

Sherman

Gaenslen

Roosevelt MS

Hawley

Starms DLC

Garland

Rufus King MY

Hi-Mount

Story

Green Bay

Siefert

Hopkins/Lloyd

Townsend

Hartford

Trowbridge

Jackson

Transition

Holmes

Victory

Keefe

Washington

Howard

WCLL

LaFollette

Westside

Humboldt Park

Whittier

Starms EC

NORTHWEST REGION Regional Superintendent Dr. Carletta Noland

SOUTHWEST REGION Regional Superintendent Dr. Rosana Mateo Academy Accelerated Lincoln Avenue Learning

Barton

Madison (JMAC)

Browning

Maple Tree

ALBA

Longfellow

Bruce

Marshall

Alcott

Lowell

Bryant

Milwaukee German Immersion

Allen-Field

Manitoba

Carson

Milwaukee School of Languages

Audubon HS

Milwaukee Spanish Immersion

Congress

Milwaukee Sign Language

Audubon MS

Mitchell

Craig

Morse MS

Bradley Tech

Morgandale

Eighty-First Street

Ninety-Fifth Street

Curtin

Pulaski

Emerson

Obama SCTE

Doerfler

Reagan

Engleburg

Parkview

Fairview

Riley

Goodrich

River Trail

Forest Home

Rogers

Grantosa

Stuart

Grant

South Division

Hampton

Thoreau

Greenfield

South Division Acceleration

Hawthorne

Thurston Woods

Hamilton

Vieau

Kilbourn

Vincent

Hayes

Wedgewood

Kluge

Vincent Acceleration

Honey Creek

Whitman

Lancaster

Webster

Kagel

Zablocki

Milwaukee Public Schools

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INSTRUCTIONAL SYSTEM OF SUPPORT & ACCOUNTABILITY Zone 1 ● Miguel Sanchez ● Language/International

Zone 2 ● Bridgette Hood ● STEAM/GT

ALBA

Honey Creek

Academy Accelerated Learning

Lowell

Allen Field

Humboldt Park

Bruce

MLK

Burbank

MACL

Bryant

Ninety-Fifth Street

Doerfler

Milw Sign Lang

Congress

Parkside

Forest Home

Morgandale

Curtin

Pratt

French Immersion

Riley

Eighty-First Street

Sherman

Garland

Spanish Immersion

Engleburg

Siefert

German Immersion

Stuart

Hawley

Trowbridge

Grant

Victory

IDEAL

Whitman

Greenfield

Vieau

Kluge

Whittier

Hayes

Lancaster

Zone 3 ● Chris Hauser ● Montessori/Comprehensive

Zone 4 ● Vacant ● Comprehensive

Zone 4B ● Jan Haven

Barton

Hartford

Alcott

Holmes

Auer

Burdick

Hi-Mount

Andrew Douglas

Kilbourn

Browning

Clement

Howard

Bethune

Mitchell

Hopkins/Lloyd

Cooper

Kagel

Brown Street

Parkview

Lincoln Ave

Craig

Keefe

Carver

Rogers

Longfellow

Fairview

Manitoba

Fifty-Third Street

Story

Fernwood

Maryland Ave

Gaenslen

Thurston Woods

Franklin

Neeskara

Grantosa

Westside

Goodrich

Starms DLC

Hampton

Zablocki

Green Bay Ave

Townsend

Zone 5 ● Jeremiah Holiday ● Signature Schools (K8)

Zone 6 ● Aaron Shapiro ● Signature/Traditional (Secondary)

Barbee

Hawthorne

Alliance

Reagan

Carson

Jackson

Groppi

Riverside

Cass St

LaFollette

Lincoln MS

Roosevelt

Clarke

Maple Tree

MacDowell

Rufus King IB

Clemens

Metcalfe

Meir

Rufus King MY

Elm

Pierce

Morse MS

Transition

Emerson

River Trail

MSL

Webster

Fratney

Thoreau

Project Stay

Wedgewood

Zone 7 ● Maurice Turner ● Signature Schools (High Schools)

Zone 8 ● Kathy Bonds ● Signature Schools (High Schools)

Bradley Tech

South Acceleration

Audubon HS

North

Hamilton

Vincent

Audubon MS

Obama SCTE

Madison

Vincent Acceleration

Bay View

Pulaski

Marshall

Washington

MHSA

WCLL

South Division

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Milwaukee Public Schools

REGIONAL AND INSTRUCTIONAL MAP

Milwaukee Public Schools

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WALKTHROUGHS AND INSTRUCTIONAL ROUNDS

Walkthroughs

Walkthroughs will continue to be a valuable part of the district’s continuous improvement work for the 2017-18 school year. This year the district will be engaged in both instructional and operational walks.

Instructional walks will be ongoing and conducted by members of the Transformation Network. This nonjudgmental collection of data will be defined through focus components in the Framework for Teaching.

Operational walks will be conducted weekly by members of the regional teams. These walks will identify elements of school operations, which will impact student achievement.

Instructional Rounds The instructional rounds process was met with incredibly positive feedback from principals district-wide. Having time to meet at a host school to engage in facilitated learning conversations around observational data related to the school’s problem of practice was incredibly beneficial for principals.



Instructional rounds will continue, as part of the monthly Principals’ Leadership Institutes, during the 2017-18 school year.



The vast majority of the cohort groups will remain the same. Minor variation due to programs and the welcoming of new schools will alter some groups.



Student Engagement

Task What students are actually doing

Teacher

Content

Knowledge & skill

Rigor & relevance

A team is reviewing the focus of learning for the new school year.

We look forward to another great year of collaborative learning using this process for the principals of Milwaukee Public Schools.

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Milwaukee Public Schools

TRANSFORMATION NETWORK AREAS OF FOCUS Transforming schools requires innovation and energy, and thus we will commit to researching innovative approaches and best practices that are necessary for improving student outcomes. We will align to the levers within the System of School Support (Figure 1): Continuous Improvement, Educator Effectiveness, Culture of Learning, Professional Development, Leading Teams, and Managing Partnerships.

The Transformation Network involves three “buckets” for areas of focus: Culture and Climate, Leadership Development, and Academic Intensity.

1) Culture and Climate School-based leaders will uphold the expectations that all students thrive academically and socially within a supportive, collegial, energetic, and culturally responsive environment that celebrates their success. We will train leadership teams to expand their concentrated efforts to focus and work together around a set of beliefs, values, and shared assumptions across the school community. We will also create and sustain an intensive focus on college and career readiness from kindergarten through high school.

2) Leadership Development Using the school improvement plan and RtI framework, school leaders will use data in collaboration with the Transformation Network, creating reflective action plans with both short- and longterm goals, outlined school expectations, and opportunities to celebrate progress toward improvement. With these goals at the forefront, the Transformation Network will host monthly, differentiated Principals’ Leadership Institutes focused on rigorous instruction. This distributed leadership model creates synergy in problem solving and promotes interpersonal accountability through frequent and focused cycles of feedback.

3) Academic Intensity Data conversations will be essential to building the instructional culture of the Transformation Network. Through school-wide and classroom data, school leaders will define the roadmap for culturally responsive, rigorous, and engaging instructional practices that prioritize student achievement and encourage students to take pride in both their individual and collective academic performance. Each school’s leadership team will work closely with their instructional zone staff to hone in on research-based literacy, math, and science practices.

Book Reference List for the Transformation Network: Breakthrough Principals; Driven By Data; Leverage Leadership; Will to Lead, Skill to Teach; The New Teacher Book; Teach Like a Champion.

Milwaukee Public Schools

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ATTENDANCE Milwaukee Public Schools is committed to improving student attendance. Research states school attendance is a baseline factor in determining student success. Regular attendance provides students with a better chance to be successful in school as well as life. Schools that begin the year making sure students come regularly will be successful in this key indicator. These improvements will also assist in improved academic performance and self-esteem among students.

Attendance Improvement Plan

MPS has developed an attendance improvement plan (AIP) to address the attendance of students through 5Essentials elements: supportive environment, collaborative teachers, ambitious instruction, effective leadership, and involved families. This shared responsibility ensures a high-quality wraparound approach to increase attendance for all students.

The district also works with students who have attended school less than 84 percent since the beginning of the school year. District attendance data was reviewed and was identified as an area in need of improvement. In order to support this improvement, regional attendance liaisons are assigned to schools to assist in these efforts. Their main objective is to help ensure that the daily attendance rate improves for school-identified students.

Regional attendance liaisons are experienced school social workers, school counselors, and community resource liaisons. These professionals work to connect children to services that may be needed to help them improve their school attendance and check the student’s attendance progress regularly.

Furthermore, they contact parents and guardians to determine if there are additional family needs that should be considered to improve the child’s attendance.

What schools can do to increase student attendance

Research shows it is possible to improve school attendance for students with a daily attendance rate of higher than 40 percent. Below are some strategies that can be used by schools to improve attendance for all students:  Show your students that you are passionate about helping them to do well in their classes. Teachers can also show this in the way they teach their content area.  Forge productive relationships with students individually. Students who know they are cared about are more likely to come to school.  Communicate the belief that every child is capable of academic learning and succeeding in school. Raise the standard of what you expect from students including effort, their thinking, and results. Reward students for striving to improve.  Encourage extracurricular participation. Students are more likely to attend classes when they feel a connection to the school.  Adopt social-emotional learning programs that assist students when they find it difficult to come to school, work with peers, get through tough times, etc.  Implement behavior support programs that incorporate explicit attendance goals.

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Milwaukee Public Schools

ATTENDANCE CONTINUED

Ten Facts About School Attendance 1. Absenteeism in the first month of school can predict poor attendance throughout the school year. Half the students who miss 2-4 days in September go on to miss nearly a month of school.

2. An estimated 5 million to 7.5 million US students miss nearly a month of school each year.

3. Research shows that missing 10 percent of school, or about 18 days in most school districts, negatively affects a student’s academic performance. That’s just two days a month, and that’s known as chronic absence.

4. Low-income students are four times more likely to be chronically absent than others often for reasons beyond their control, such as unstable housing, unreliable transportation, and lack of access to health care.

5. When students improve their attendance rates, they improve their academic prospects and chances for graduating.

6. Attendance improves when schools engage students and parents in positive ways and when schools provide mentors for chronically absent students.

7. The academic impact of missing school is the same whether the absences are excused or unexcused. Suspensions also add to lost time in the classroom, thus increasing a dropout risk.

8. Poor attendance can keep children from reading proficiently by the end of third grade, which is shown to negatively affect their chances of graduating on time.

9. By sixth grade, a chronically absent student is shown to have a significantly higher chance of dropping out of high school.

10. Being 10 minutes late to school each day adds up to missing more than 33 hours of class time. A student with a 90 percent attendance average for kindergarten through 12th grade will miss over a year of accumulated time in the classroom.

References: Attendance facts that could keep students in school: www.hattisburgamerican.com/story/news/education/2014/08/22/attendance-works-facts-summer Every Day Counts: Facts on Attendance, Achievement: www.americangraduate.org/blogs/latest-education-headlines/2015/09/01/every-day-counts 10 Proven Ways to Improve School Attendance: www.evidencebasedteaching.org.au/improveschool-attendance Why Your Attendance Matters – The Parent Institute: https://www.parent-institute.com/welcome.php Why attendance matters: www.greatschools.org/gk/articles/schoolattendance-issues/ 10 Facts About School Attendance: www.attendanceworks.org/facts-stats-school-attendance/ Milwaukee Public Schools

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MEDIA PROTOCOL The Milwaukee Public Schools media protocol is an essential piece of protecting the privacy and rights of our tens of thousands of students and their families and ensures that any response we provide to the media protects those rights.

Frequently Asked Questions

Great things are happening in my school. Who do I contact to get the media’s attention?  Contact the district’s media manager, Andy Nelson, at 414-475-8675 or nelsonai@milwaukee.k12.wi.us to make sure your story is heard by the media.



Events can be great ways to obtain proactive media coverage. If you’re planning an event and wish to invite media, notify Andy at least 30 days in advance.



Do you have a staff member or student going the extra mile? The media may be interested in covering these efforts. If you have any story that relates back to district’s Eight Big Ideas, we would love to help tell that story to a larger external audience.



Remember that your website and social media can also be effective ways of getting the word out.

If you have a story you’d like shared on the MPS website, visit mpsmke.com/shareyourstory, and for social media contact Timothy Remshak at 414-475-8805 or remshatp@milwaukee.k12.wi.us.

What should I do if my school, staff, or I am contacted or approached by a member of the media?



Let the journalist know that all media calls in Milwaukee Public Schools should go directly to the district’s media manager, Andy Nelson, at 414-475-8675 or nelsonai@milwaukee.k12.wi.us.



Do not answer any questions. Instead, simply say that media calls should go to the director of communications or the media manager per district protocol.



Do not grant an interview or permit access to school/district property or building until it has been approved.

If a media request has been approved, what happens next?  The Department of Communications will work with you to prepare for interviews and photo or video opportunities, if appropriate.



Students under 18 must have an approved and signed media release on file for the current school year in order to be photographed, interviewed, or recorded in any way. A release does not permit a school to disclose academic results, family circumstances, or whether a student has special needs. Media releases are available on the MPS staff website, mConnect: search “media release.”

What if a request is not approved – or a school/department is not contacted – but a journalist appears on or near school property?



Contact the district’s media manager, who can help determine the purpose for the visit.



Reporters and photojournalists are allowed to stand/photograph/record on public right-of-way, which includes the sidewalk. If a journalist is in a place that obstructs the flow of students or buses, you may politely ask them to move away from that exact place. Communications can assist in this conversation.

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SCHOOL UNIFORMS Milwaukee Public Schools is launching a district-wide uniform policy that will begin with the start of the 2017-18 school year. The policy sets basic uniform guidelines for all district schools; for example, pants must be tan, navy blue, or black khaki-style pants. School communities have the flexibility to use their school colors for shirts. Proposed 2017-18 school budgets have funding to support the uniform policy.

The new policy implements school uniforms for all students in all district schools. The following schools will not be participating in the district uniform policy:  Cooper School  Fernwood Montessori  Howard Avenue Montessori  Maryland Avenue Montessori  Milwaukee French Immersion School  Reagan High School  Transition High School Two district surveys revealed that the majority of parents support the move to uniforms. Research indicates school uniforms can contribute to a positive school environment, which is an important part of improving student achievement. Parents have the option to excuse their children from wearing uniforms by requesting and filing a form with the child’s school.

Families can purchase uniform clothing from any store or source of their choice. A list of suggested vendors along with information about school-specific uniform colors and styles is available at each school and by visiting mpsmke.com/uniforms.

Milwaukee Public Schools

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ASSESSMENT & EVALUATION TOOLS

Data Collection & Evaluation at the School

Any individual or organization conducting a survey, research study, or evaluation within Milwaukee Public Schools must be approved by Research and Evaluation prior to beginning any data collection. More information can be found on the “Conducting Research and Surveys” web page.

Qualtrics: MPS Data Collection & Evaluation Tool

Milwaukee Public Schools is now able to utilize Qualtrics, a survey and data collection tool, on a districtwide basis. Qualtrics will allow for consistent, timely, and accurate data to be collected and stored in a central location, eliminating data silos. Users will also have access to dashboards, which will allow for visual representation of the data. Please visit the Qualtrics mConnect website for additional information.

MPS Essentials of School Culture and Climate Survey Milwaukee Public Schools currently uses the Essentials of School Culture and Climate (ESCC) survey to measure school culture and climate, which is based on the research of the 5Essentials. Research and Evaluation conducts the survey in collaboration with the University of Wisconsin–Milwaukee for schools and then provides professional development on how to use the data to decide important next steps in changing school culture, which in turn positively impacts school climate. Students and staff complete the survey annually between the months of January and April.

MPS Workplace Well-being Questionnaire

During the 2016-17 school year, Milwaukee Public Schools began to implement the Workplace Well-being Questionnaire (WWQ), a research-based valid and reliable measure of employee well-being, through a collaboration with the Research and Evaluation, the University of Wisconsin–Milwaukee, the Office of Human Resources, and the Office of the Chief of Staff. The WWQ is the first district-wide annual assessment aimed at measuring work satisfaction, organizational respect for the employee, employee care, and intrusion of work into private life. All benefits-eligible employees take the survey annually between the months of January and April, concurrently with the ESCC.

WI DPI Educator Effectiveness Survey

The Wisconsin Department of Public Instruction (DPI) mandated during the 2016-17 school year that all schools across the state participate in an annual survey that measures teacher and administrator perceptions of educator effectiveness. The survey is managed by the University of Wisconsin–Milwaukee and is administered in MPS concurrently with the ESCC, as several of the questions from both surveys overlap. Results from the survey are used by the DPI to understand the impact of the requirements for educator effectiveness in the state.

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Milwaukee Public Schools

ASSESSMENT & EVALUATION TOOLS CONTINUED

Student Assessment & Survey Calendar Department of Student Performance and Improvement: Assessment and Survey Calendar 2017-18 Testing Window Month Assessment Grades Traditional Early Start Ongoing

Civics

9-12

August

STAR

K5-12

8/21-9/8

PALS

1-2

8/28-9/22

PALS

1-2

PALS

K4-K5

STAR

K5-12

9/11-9/29

8/21-9/8

PALS

1-2

9/18-10/12

8/28-9/22

PALS

K4-K5

10/16-11/10

9/25-10/20

PSAT

10-11

10/11

Brief Attendance Systems and Procedures (BASP) Survey ††

Staff

10/2-11/6 (PBIS Tier 1 team)

RtI All-Staff Survey (Math) ††

Staff

10/23-11/22 (Tier 1,2, or 3 teachers)

RtI All-Staff Survey (Literacy) ††

Staff

10/23-11/22 (Tier 1,2, or 3 teachers)

CogAT

2

PBIS Self-Assessment Survey (SAS) ††

Staff

11/27-12/2 (All PBIS staff)

ACCESS for ELLs

K5-12

12/4/2017 - 2/9/2018 *Tentative

September

October

November

December

Determined by schools

9/18-10/12

9/25-10/20

11/1-11/21

STAR (Alternate Window) January

February

8/28-9/22

12/4-12/22

ACCESS for ELLs

K5-12

12/4/2017 - 2/9/2018*Tentative

NAEP (selected schools only)

4&8

Schools are assigned specific dates

PALS (optional mid-year)

K4-2

1/8-1/31

STAR

K5-12

1/8-1/26

ESCC †

4-5, 6-12

ACCESS for ELLs

K5-12

ACT Plus Writing

11

2/27

ACT WorkKeys

11

2/28

ACT Plus Writing Accommodations (two-week window)

11

2/27-3/13

ACT WorkKeys Accommodations (two week window)

11

2/28-3/14

NAEP (selected schools only)

4&8

Schools are assigned specific dates

Youth Risk Behavior Survey (YRBS) †

6-12

2/12-5/25

Benchmarks of Quality (BoQ) ††

Staff

2/12-3/23 (PBIS Tier 1 team)

School Implementation Review (SIR) ††

Staff

2/12/-3/23 (BIT Team/1 LT mem.)

Tiered Fidelity Inventory (TFI) ††

Staff

2/12-4/27 (PBIS and BIT teams)

Milwaukee Public Schools

1/3-3/23 † 12/4/2017 - 2/9/2018 *Tentative

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ASSESSMENT & EVALUATION TOOLS CONTINUED Department of Student Performance and Improvement: Assessment and Survey Calendar 2017-18 Testing Window Month Assessment Grades Traditional Early Start March

April

ACT Plus Writing Accommodations (two-week window)

11

2/27-3/13

ACT WorkKeys Accommodations (two-week window)

11

2/28-3/14

ACT Plus Writing (makeup day)

11

3/20

ACT WorkKeys (makeup day)

11

3/21

DLM

3-11

3/19-5/4

Forward

3-8, 10

3/19-5/4

NAEP (selected schools only)

4&8

Schools are assigned specific dates

Youth Risk Behavior Survey (YRBS) †

6-12

2/12-5/25

ACT Aspire

9-10

4/9-5/11

DLM

3-11

3/19-5/4

Forward

3-8, 10

3/19-5/4

PALS

K4-2

4/23-5/18

STAR

K5-12

Senior Exit Survey (SES)

12

4/2-5/18

Youth Risk Behavior Survey (YRBS) †

6-12

2/12-5/25

Benchmarks of Advanced Tiers (BAT) ††

Staff

4/2-4/27 (BIT team)

Wraparound Integrity Tool (WIT)/RENEW Integrity Tool (RIT) Staff May

4/16-5/4

4/23-6/1 (Support staff/Tier 3)

ACT Aspire

9-10

4/9-5/11

DLM

3-11

3/19-5/4

Forward

3-8, 10

3/19-5/4

PALS

K4-2

4/23-5/18

STAR

K5-12

Senior Exit Survey (SES) †

12

4/2-5/18

Youth Risk Behavior Survey (YRBS) †

6-12

2/12-5/25

5/7-5/24

4/16-5/4

*Windows are subject to change based on updates from DPI. If you have assessment questions, contact the Department of Student Performance and Improvement. † If you have questions about the district surveys (ESCC, YRBS, or SES), contact Research and Evaluation. †† If you have questions about the PBIS fidelity of implementation surveys, contact Jonathan Jagemann.

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Milwaukee Public Schools

MPS APPS PAGE The MPS Apps page is a one-stop shop for the district’s important sites. Below, please find definitions of some of the key apps presented on that page. It is recommended that you bookmark the page if you have not already: http://apps.milwaukee.k12.wi.us/

The blue A button is the application button, the green I button is information about the application, the red H button is for help.

Infinite Campus – Infinite Campus is the MPS student information system. Principals can look up student demographics, parent contact numbers, disciplines, offences, referrals, student medical reports, grades, attendance, and more. Parents can also view a child’s assignments, grades, attendance, etc.

411 – The MPS telephone directory to search people, schools, and departments.

IFAS – The MPS financial services system; principals can use IFAS for budget cycle, purchasing goods, information about travel, using direct payment, and more.

PeopleSoft – PeopleSoft is the web-based integrated employee payroll, information, and benefits system being used by Milwaukee Public Schools. The schools and departments access the software through an Internet browser to do data input, processing, and reporting related to employee payroll, employment, benefits, and professional development. mConnect – MPS employee intranet resource site; for internal organization only.

Teachscape – Teacher evaluation tool.

Milwaukee Public Schools

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MPS APPS PAGE CONTINUED Office 365 – Groups are set in the cloud to share documents, send and receive emails, and file share.

Folders are set up (ACT, edu eff, faq forms, literacy, Teach Like a Champion, Rights and Responsibility Handbook, Leadership Institute) for each month they have a meeting.

Data Dashboard – On the dashboard, principals can find overall district- or school-level performance, attendance rates, test scores, behavior, overall scope of what’s going on in MPS. Enrollment (3rd Friday) overall view can show principals what’s going on at their school as well as in the district.

PDRS – People (parents) can go in and make a complaint about the school (for example, parent makes a complaint about a teacher). Principal gets an email and responds to the complaint.

PDA – Professional development module through PeopleSoft where principals can set up training for staff.

HEAT – MPS self-service help desk technology support.

Duplicating Services – Duplicating Services Digital Store Front makes it easy for users to experience the power of online print ordering by providing a simple storefront and shopping cart user interface, without the burden of extensive user training. Automatically estimates jobs, places orders, checks order status, order history, and reorder. You can also browse a catalog of often-used district-wide forms.

Tracker – Link to DPI web page to look at school improvement plan (SIP) progress.

The Learning Community TLC – Online collaboration site to look up school regions, open community (post questions, dialog, directions), PD modules, and more.

Smartsheet – Smartsheet is an online collaboration tool used by the district to plan projects, improve processes, and communicate more effectively.

Standardized Testing – Diagnostic and progress monitoring tool for measuring literacy. It can be used to look up a child’s test scores, monitor progress, and plan intervention. o STAR – All principals. This is the log-in page for teachers and other staff to access the administrative and reporting functions of the STAR 360 assessments. STAR 360 includes universal screening and progress monitoring assessments in early literacy, reading, and math for grades preK-12 in both English and Spanish. Classroom Teacher Admin & Reporting o Aspire – High school principals; manage, deliver, and view the results of the ACT. o CogAT – Elementary school principals. o WI Forward – High school principals. Access test setup and reports regarding WI Forward Exam. o PALS – Elementary school principals.

TRIP – Trapeze routing information program (TRIP) is a district-wide, web-based version of the transportation information carried within MapNet. It is intended to be used by schools or Central Services users to determine whether a bus route and stop exists for a student planning to attend a particular school.

ROUTE – The Web-based Route Change request form is available via this button. This is the same route change request form that was used in the past by schools to alert transportation that a stop is needed to get a student safely to the school in which they are being enrolled.

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Milwaukee Public Schools

ACRONYMS ACRONYMS A

AAC ACP ACT ADA/504 adaptive PE ADD ADHD AGR AMO AMP AODA AP AP APIC ARRA ASA ASBO AT ATRC AU Unit (service) AUG COM AUP AUT or AU or A AWARE, Project AWOL AYP

alternative augmentative communication academic and career planning American College Testing Americans with Disabilities Act/504 adaptive physical education attention deficit disorder attention deficit hyperactivity disorder Achievement Gap Reduction (formerly SAGE) annual measurable objectives arts, music, and physical education alcohol and other drug abuse assistant principal Advanced Placement assistant principal in charge American Recovery and Reinvestment Act of 2009 (stimulus) administrator on special assignment Association of School Business Officials assistive technology Assistive Technology Resource Center Autistic Support Service augmentative communication acceptable use policy autism Advancing Wellness and Resilience Education absent without official leave adequate yearly progress

B

BAT BC BCFP BIL BIP BIT BMCW BoQ

Benchmarks of Advanced Tiers building coordinator Business, Community, and Family Partnerships, Department of bilingual behavior intervention plan building intervention team Bureau of Milwaukee Child Welfare Benchmarks of Quality

C

CA Unit (service) CACC CACFP CAFR CAO CAP CAR CATEGORICAL CBA CCAP CCEE CCR CCSS CD CEP

Comprehensive Academic Support Service College and Career Center Child and Adult Care Food Program Comprehensive Annual Financial Report Chief Academic Officer/Office of Academics corrective action plan corrective action requirements pertaining to a specific disability label (category) curriculum-based assessment consolidated corrective action plan Common Core Essential Elements College and Career Readiness Common Core State Standards cognitive disabilities Community Eligibility Provision

Milwaukee Public Schools

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ACRONYMS CONTINUED CESA CFO CICO CIFM CKLA CLC CLP CMP CMSP CO COBRA CogAT COM COMP COMP CP CPR CS CSF CSH CSS CST CTE CW

Cooperative Educational Service Agency chief financial officer Check-In/Check-Out Continuous Improvement Focused Monitoring Core Knowledge Language Arts Community Learning Center Comprehensive Literacy Plan Connected Math Program Comprehensive Mathematics and Science Plan Central Office (should use Central Services – CS) Consolidated Omnibus Budget Reconciliation Act Cognitive Abilities Test community Classroom Organization and Management Program comprehensive placement contact person cardiopulmonary resuscitation Central Services Common School Fund coordinated school health Contracted School Services, Department of collaborative support team career and technical education city-wide

D

DAC D/D DEF DHH DIBELS DIFI DIP DLM DNQ DOD DOJ DP DPI DSL DSS DT DVR

District Advisory Council door-to-door (transportation service related to a student’s disability) data extract form deaf and hard of hearing Dynamic Indicators of Basic Early Literacy Scales district identified for improvement district improvement plan Dynamic Learning Maps does not qualify Department of Organizational Development Department of Justice due process Department of Public Instruction digital subscriber line director of school support diagnostic teacher Department of Vocational Rehabilitation

E

EA easyCBM EB Unit (service) EBD EC EC Unit (service) ECAT ED Ed.D. EE

educational assistant curriculum-based measurement solutions Emotional/Behavior Support Service emotional-behavioral disabilities early childhood Early Childhood Comprehensive Service early childhood assessment team emotional disturbance Doctor of Education Educator Effectiveness

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Milwaukee Public Schools

ACRONYMS CONTINUED EEO EEOL ELA ELL ELO EPO ERA/ERAD ERP ERS ERSBIP ESCC ESEA ESL ESSA ESY ET

Equal Employment Opportunity equitable educational opportunities liaison English language arts English language learner(s) Educator Licensing Online exclusive provider organization (insurance subscriber) Equal Rights Amendment/Employee Rights Administration Department enterprise resource planning Employes’ Retirement System Early Retirement Supplement and Benefit Improvement Plan Essentials of School Culture and Climate Survey Elementary and Secondary Education Act English as a second language Every Student Succeeds Act extended school year encounter tracker – Medicaid billing system

F

F2S FAFSA FAPE FATE FBA FERPA FFVP FMLA FMS FoI FTE FfT FTI FY

farm-to-school Free Application for Federal Student Aid free, appropriate public education fixed asset transaction entry (system) Functional Behavioral Assessment Family Educational Rights and Privacy Act Fresh Fruits and Vegetables Program Family Medical Leave Act Facilities and Maintenance Services fidelity of implementation full-time equivalent (position) Charlotte Danielson’s Framework for Teaching forms-timeline integration (link between Encore forms and database) fiscal year

G

GAAP GAFE GASB GEDO #2 GFOA GOTAGS GPS

generally accepted accounting principles Google Apps for Education Governmental Accounting Standards Board general education development test Government Finance Officers Association getting off to a good start guided problem solving

H

HSA HCA HDHP HEAT HI or H HI Unit (service) HO HOD HRMS HS

health savings account handicapped-children’s assistant high-deductible health plan software system used by MPS helpdesks for tracking concerns hearing impaired Hearing Impaired Comprehensive Service hearing officer hearing officer determination Human Resources Management System Head Start

I

IAES IB

interim alternative educational setting International Baccalaureate

Milwaukee Public Schools

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ACRONYMS CONTINUED IC IDEA IE IEE IEP IFAS IGC IPM IS

Infinite Campus (student information system) Individuals with Disabilities Education Act Internet Explorer independent educational evaluation individualized education program Integrated Financial Accounting Solution (finance software) I Got Caught (providing excellent customer service) integrated pest management induction specialist

J

J-term J.D.

June term Juris Doctor (Law Degree)

K

K Unit (service) KPI

Multi-Categorical Early Childhood Service key performance indicators

L

LD LEA LIS LOE LPN LRE LTE

learning disabilities local education agency lead induction specialist line of effort licensed practical nurse least-restrictive environment limited-term employment (position)

M

M³

N

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M Unit (service) “M” (MRP) code MAP MBSD MCSP MCTS M.D. MD MDT MEP MERA MPA MPCP MPSSSC MPSTSC MPSU MRP MTEA NAEHCY NAF Academies NAEP NC NCH NCHE NCLB

Milwaukee Public Schools, Milwaukee Area Technical College, and the University of Wisconsin–Milwaukee Non-Labeled Multi-Categorical Service student receives service delivery in an MRP unit Measures of Academic Progress Milwaukee Board of School Directors Milwaukee Community Schools Initiative Partnership Milwaukee County Transit System Doctor of Medicine manifestation determination mobile data terminals Milwaukee Education Partnership Milwaukee Education Research Alliance Milwaukee Partnership Academy Milwaukee Parental Choice Program Milwaukee Public Schools’ School Support Center MPS Technology Support Center Milwaukee Public Schools University most-restrictive placement Milwaukee Teachers’ Education Association (teachers’ union) National Association for the Education of Homeless Children and Youth National Academy Foundation National Assessment of Educational Progress non-categorical National Coalition for the Homeless National Center for Homeless Education No Child Left Behind Act of 2001 Milwaukee Public Schools

ACRONYMS CONTINUED NES NLCHP NON-CATEGORICAL NON-SEN NPS NSHSS NSLB NSLP NWEA

new educator seminars National Law Center on Homelessness and Poverty generic disability label non-special education need net promoter score National Society of High School Scholars National School Lunch and Breakfast National School Lunch Program Northwest Evaluation Association

O

O&M ODS OHI OI OI Unit (service) OIG OJT OLAP OPEB ORACLE OT OYRBS

orientation and mobility main operational data store/Data Warehouse other health impaired orthopedically impaired Orthopedic Impairment Comprehensive Service Office of Inspector General On-the-Job Training Encore data module for data analysis other post-employment benefits a non-Microsoft software language occupational therapy Online Youth Risk Behavior Survey (same as YRBS)

P

PA PALS PAMPS PB PBIS PC PD PDA PDC PDP PDRS PE Ph.D. PIP PLC PLI PLTW PMAC PoP PPG PPYP PRN PS PS PSA PSAT

psychometric assistant Phonological Awareness Literacy Screening Psychologists Association in MPS proposed budget Positive Behavioral Interventions and Supports parent coordinator professional development Professional Development Assistant Professional Development Center professional development plan parent dispute resolution system physical education Doctor of Philosophy performance improvement plan professional learning communities Principals’ Leadership Institute Project Lead the Way Project Metro Alternative Certification Program problem of practice professional practice goal Pregnant and Parenting Youth Program as needed problem solving procedural safeguards principal on special assignment Preliminary SAT/National Merit Scholarship qualifying test

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ACRONYMS CONTINUED PST PST PSY/PSYCH PT PTA PTO PTS

problem-solving team program support teacher psychologist physical therapy Parent-Teacher Association Parent-Teacher Organization Pupil Transportation Services, Department of

Q

QSCB QZAB

Qualified School Construction Bonds Qualified Zone Academy Bonds

R

Regional RENEW RCSS RFP RN RTF RtI R&E

regional superintendent Rehabilitation for Empowerment, Natural Supports, Education, and Work regional coordinator of specialized services request for proposal registered nurse request to fill Response to Intervention Research & Evaluation

S

SAFE SAGE SAIL SAIG SAM SANS SAP SBAC SBP SC Unit (service) SCEP SCG SDD SE SEA SEL SELL SEN SERP SES SES SETS SFA SFSP SGC SIF SIFI SIG SIP

student activity fund entry Student Achievement Guarantee in Education – now AGR student academic indicators for learning social academic instructional group school accounting manual software program for locating schools closest to an address student assignment process (software system) Smarter Balanced Assessment Consortium School Breakfast Program Speech/Language Comprehensive Service System Center Endpoint Protection School Governance Council significant developmental delays special education state education agency social-emotional learning special education leadership liaison special education needs Supplemental Early Retirement Plan (for teachers) special education service Senior Exit Survey special education tracking software (older Encore terminology) School Food Authority Summer Food Service Program School Governance Council school improvement facilitator schools identified for improvement School Improvement Grant school improvement plan

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ACRONYMS CONTINUED SIR SLD SLO SLP SN SNA SOAP SP SPL SQL SQR SREC SSA SSAC SSIMS SSS SST SSW SSWA STEAM STEM SWIB

School Implementation Review specific learning disability student learning objective speech language pathologist school nurse school nurse associate special education oversight action plan service plan speech and language disabilities Structured Query Language (Microsoft software language) School Quality Review Summer Recreation Enrichment Camps special services administrator Superintendent’s Student Advisory Council special services information management system special services supervisor school support teacher school social worker school social work assistant science, technology, engineering, arts, and math science, technology, engineering, and math State of Wisconsin Investment Board

T

TABS TBI TL TLC TOT TRI TRIP TSC TUDA

Truancy Abatement and Burglary Suppression Program traumatic brain injury teacher leader The Learning Community trainer of training Transformative Reading Instruction Trapeze routing information program (transportation software) Technology Support Center Trial Urban District Assessment

U

UDE USDE UW UWM VFZ VI or V VI Service VP VPN

universal driver education US Department of Education University of Wisconsin University of Wisconsin–Milwaukee Violence-Free Zone visually impaired Visual Impairment Comprehensive Service violence prevention virtual private network

WCER WDPI WIAA WISEdash WINSS WKCE-CRT WRS

Wisconsin Center for Education Research Wisconsin Department of Public Instruction Wisconsin Interscholastic Athletic Association Wisconsin Information System for Education data dashboard Wisconsin Information Network for Successful Schools Wisconsin Knowledge and Concepts Exam Wisconsin Retirement System (certificated employees)

V

W

Milwaukee Public Schools

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ACRONYMS CONTINUED

Y

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WSAS WUFAR

Wisconsin Student Assessment System Wisconsin Uniform Financial Accounting Requirements

YA YR YRBS

youth apprenticeship year-round Youth Risk Behavior Survey

Milwaukee Public Schools

Milwaukee Public Schools

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Milwaukee Public Schools

GLOSSARY OF TERMS Term 1202 Report 403(b) 411 457 504 Absent without Approved Leave (AWOL)

Academic and Career Planning (ACP) Acceptable Use Policy (AUP) ACCESS for ELLs Accommodations (Disability) Accommodations (Religious) Accrual Basis of Accounting Achieve 3000 Boost Achievement Gap Reduction (AGR) Program

ACT® High School Assessments ACT® Plus Writing ACT® WorkKeys Actuals Milwaukee Public Schools

Definition The annual administrative salary report for DPI that is generated from data collected as of the Third Friday in September. The data reported includes name, race, gender, date of birth and position for every employee of the district.

Tax Shelter Annuity Program MPS Telephone Directory to search staff, schools and departments.

Wisconsin Deferred Compensation Program "Section 504" - a portion of the IDEA regulations regarding the rights of children not diagnosed with a disability, but require accommodations, to a free, appropriate, public education in the least-restrictive environment possible.

Absent without Approved Leave; unauthorized absences. Employees who fail to return from a leave of absence and fail to obtain a leave extension may be declared AWOL by Human Resources.

Academic and Career Planning is both a process that helps students engage in academic and career development activities and an e-portfolio product that is created and maintained for the student’s academic, career and personal advancement. These studentowned planning and monitoring tools help students create personalized programs of study that are aligned with high school graduation requirements, personal interests and individually-defined career goals.

MPS Acceptable Use Policy Form; Administrative Policy that each staff member must accept for network access.

ACCESS for ELLs is designed to measure English language proficiency. Federal and state laws require that students identified as English Learners be assessed annually to determine their level of English language proficiency and ensure that they are progressing in achieving full English proficiency.

A reasonable adjustment to a job or work environment that makes it possible for an individual with a disability to perform job duties.

A reasonable adjustment to a job or work environment that makes allowances out of respect for religious beliefs or practices.

A method of recording accounting transaction for revenue when earned and expenses when incurred.

Online reading comprehension software for high school students participating in a reading intervention.

A new program taking the place of the Student Achievement Guarantee in Education (SAGE) program, which is scheduled to sunset when the current SAGE contracts come to an end. The new program is similar in some aspects to the SAGE program while offering additional options for schools to promote student achievement with students who are struggling in reading and mathematics.

The Wisconsin ACT High School Assessments are comprised of the ACT Aspire™ Early high school assessment for grades 9 and 10 students, the ACT® Plus writing for grade 11 students, and the ACT® WorkKeys® also for grade 11 students. The ACT High School Assessments are now used as the state assessments in these grade levels.

See ACT High School Assessments ACT WorkKeys is a series of tests that measure foundational and soft skills and offers specialized assessments to target institutional needs. It is part of the ACT’s Work Readiness System.

Actual expenditures and revenues in the fiscal year indicated.

Glossary of Terms

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GLOSSARY OF TERMS Term Administrative Leave

Administrative Policy Administrative Reviewer Administrator on Special Assignment (ASA) Adopt-A-School Advanced Manufacturing

Advanced Placement (AP)

Advanced Placement (AP) Capstone Diploma

Advancing Wellness and Resilience Education (Project AWARE) After-School Athletics / Intramurals After-School Clubs and Associations After-School Snack Program AiM AirMPS Aisles and passageways

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Definition An involuntary leave that may be imposed by Human Resources if the employee is disrupting operations or if the district has reason to believe that the employee may be: (1) potentially injurious to self or others; or (2) medically unfit to perform the core duties of the job, notwithstanding reasonable accommodations.

The set of governing rules passed by the Milwaukee Board of School Directors.

Administrative Policy covers all employees of MPS. The individual who reviews the hearing officer's decision before it can be implemented.

The administrative reviewer is usually the department head, supervisor of the hearing officer, director of school support, or regional superintendent.

Administrator on Special Assignment. Person serving in an administrative capacity within the district.

A partnership model that encourages businesses and community organizations to work with a schools or multiple schools to build an on-going, personal relationship with the school community to meet the needs of the school and improve outcomes.

Advanced manufacturing is the integration of technology-based systems and processes in the production of products. Advanced manufacturing involves the use of innovative technology to improve both products and processes.

A program developed by the College Board that provides 30 college-level courses in multiple subject areas taught in high schools by high school teachers. Each course is developed by a committee composed of college faculty and AP teachers and covers the breadth of information, skills and assignments found in the corresponding college course.

Students who take AP exams can potentially earn college credit. All teachers must successfully complete the AP audit process and be authorized to teach by the College Board.

The program includes two supplemental courses, AP Seminar and AP Research, which are courses that allow students to explore topics they are interested in while developing college-level analytic, research, problem-solving and communication. To earn a Capstone diploma, students must earn a score of “3� or higher on these two AP exams, as well as on four other AP exams.

The three primary goals of Project AWARE are to increase awareness of mental health issues among school-age youth; train school personnel and other adults who interact with school-age youth so that they can detect and respond to mental health issues; and, connect children, youth, and families who may experience behavioral health issues with appropriate services.

After-school recreational sports that are organized within a particular school that could provide lessons in sportsmanship and teamwork.

These are student groups and clubs that are generally located within the school. These clubs often cover academics, special interests, enrichment opportunities, and others.

The National School Lunch Program (NSLP) offers reimbursement to help schools serve snacks to children after their regular school day ends. Afterschool snacks give children a nutritional boost and draw them into supervised activities that are safe, fun and filled with learning opportunities. All snacks served must meet federal requirements.

AiM the on-line repair request system.

The MPS district-wide wireless network.

The Code of Federal Regulations requires that aisles and passageways be kept clear and in good repair, with no obstructions across or in aisles that could create a hazard (CFR 1910.22).

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Alcohol and Other Drug Abuse (AODA) Programs

Allocation Alternative Certification Program

Alternative Schools Amended Adopted Budget American College Testing Program (ACT) Announced Observation Annual Measurable Objectives (AMO) Applied Surplus Apprenticeships Appropriation

Approved External Evaluators Architect & Engineering Fees Art Specialty

Milwaukee Public Schools

Definition Alcohol and Other Drug Abuse programming not only includes prevention programming for students to avoid the use of alcohol and other drugs, it also includes bullying and violence prevention programming. This broad category of prevention and supports for students includes local school initiatives as well as district-wide initiatives to create a safe and healthy learning environment for students. Programming can be implemented by a wide variety of school staff and community partners based on the needs and student wellness plans of each school.

The systematic distribution of limited financial resources over various time periods, schools, operations and administrations.

An accelerated program in which an individual interested in teaching who holds a bachelor's degree but lacks the necessary education training has the opportunity to become a licensed teacher. While participating in the program the individual is allowed to teach.

Alternative schools are mainly for at-risk students. They vary by program and include students such as those considered at risk of not graduating from high school, those who are incarcerated or transitioning from incarceration or expulsions into a district school setting and those who have more than 15 credits and have dropped out or have attendance patterns that indicate a risk of dropping out and other risk factors.

Budget adopted by the Milwaukee Board of School Directors annually in the fall, pursuant to Wis. Stat. § 119.16(8). Also referred to as the final adopted (FA) budget in the line item.

A college entrance exam. The assessment yields an overall composite score as well as skill area scores for English, mathematics, reading and science. In February 2005, an optional writing test was added to the ACT, mirroring changes to the SAT that took place later in March of the same year. The assessment assists teachers and students in understanding the level of students’ college or workforce readiness.

A formal, scheduled observation preceded or by a pre-observation conference and followed by a post-observation conference with verbal and/or written feedback.

The U.S. Department of Education (USDE) requires states to establish ambitious but achievable AMOs in reading and mathematics proficiency and in graduation and attendance rates, and to publicly report performance on the AMOs. Use of a fund balance for a specified purpose.

A person who works for another in order to learn a trade.

Setting aside, by resolution, a specified amount of money with an authorization to make expenditures and incur obligations.

MPS may request services from external partners for program evaluations or research projects. External researchers who are interested in providing these services can complete a brief survey which asks for background information of the organization, qualifications and training of staff, experience and references. The survey/application is submitted to the Department of Research and Evaluation. Approved evaluators are placed on a list that is posted on the R&E web page in mConnect.

Costs for Architect/Engineer services as required for code compliance review, construction documents and bidding assistance related to projects.

Schools with an art specialty focus have curriculum, partnerships and practices founded in the arts. In these schools there are certified art teachers who work consistently with students and teachers to further develop skills in the arts as well as their integration in other content areas. These schools also use community arts partners to help deepen this

Glossary of Terms

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GLOSSARY OF TERMS Term

Artifacts

Arts @ Large Arts, Music & Physical (AMP) Asbestos Surveillance Inspection

Aspiring Leaders Pathway Program

Assessed Valuation Assigned Resources Assistant Principal (AP) Assistant Principal in Charge (APIC) Association of School Business Officials (ASBO)

Badger Exam Balanced Budget Ballpark Estimate Band

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Definition connection. These schools are approved as arts specialty schools by the Milwaukee Board of School Directors.

A tangible document or media sample that is uploaded into the Artifact Portfolio in MyLearningPlan OASYS. Examples may include lesson plans, examples of student work with teacher feedback, professional development activities, logs of contacts with families and others. Artifacts represent current professional practices and/or progress toward a Student Learning Objective (SLO).

Comprehensive third-party services that include teacher and artist training, as well as, research excursions to the multitude of museums, organizations and higher education partners. Hundreds of artist residencies are scheduled each school year and summer that integrate the arts across all content areas and grade levels and we provide supplies and equipment to implement innovative student-driven projects.

Arts, music & physical education. Budget allocation also includes school librarians and is sometimes referred to as LAMP, library, arts, music & physical education.

School engineers, boiler attendants, and boiler attendant trainees are to perform the required six-month asbestos check in their buildings. All areas must be inspected. This includes but is not limited to attics, tunnels, above false ceilings, etc. The evaluation form is to be completed every December and June and submitted to the Environmental Shop.

The Aspiring Leaders Pathway Program began in 2016-17 is committed to developing an internal candidate pool of trained and qualified high-potential candidates for future assistant principal vacancies. The pathway program includes an application and selection process with established criteria to select high-potential proficient teachers interested in pursuing an assistant principal position in MPS. All participants who successfully complete the Aspiring Leaders Pathway for Teachers will be placed in the candidate pool for assistant principals.

The valuation set on real estate or other property by a government as a basis of levying taxes. Assessed valuation for MPS taxing purposes is determined by the City of Milwaukee.

Resources that are determined by the administration to be preserved by intent for a specific purpose, even if formal action has not restricted their use.

Assistant principals assist the school leader with day-to-day operations of the school.

Person designated to serve as the leader of the school in the absence of a building principal.

Founded in 1910, the Association of School Business Officials International (ASBO) is an educational association that supports school business professionals. ASBO provides programs and services that promote the highest standards of school business management, professional growth, and the effective use of educational resources.

The Badger Exam 3-8 was Wisconsin’s Smarter Balanced Assessment. In 2010, Wisconsin elected to join the Smarter Balanced Assessment Consortium, one of the two national consortia that were formed to help establish a series of “next generation assessments” to measure students’ career and college readiness for students in grade 3 through grade 8.

A budget in which current revenues equal current expenditures.

The comparative cost estimate prepared by FMS for school or department requested projects. The estimates provided are based on similar projects to what is being requested and does not include a complete investigation into existing building conditions.

Provides an opportunity for wind and percussion students to develop skills necessary for improving individual and group performance. Band members participate in music festivals,

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Before & After School Care Behavioral Intervention Plan (BIP) Behavior Intervention Team (BIT) Coordinator Benchmarks of Advanced Tiers (BAT) Benchmarks of Quality (BoQ) Benefit Eligible Bidding and Advertising Biennial Budget Planning Bilingual & Multicultural Education

Bilingual Education Aid

Budget

Budget Accountability

Budget Code Budget Modification Building Intervention Team (BIT)

Milwaukee Public Schools

Definition field trips and concerts. Music performed is selected to ensure steady progress in music concept as well as to improve musicianship and performance skills.

Activities vary by school, but generally include homework assistance, academic enrichment, art and music, technology education, sports and fitness, and activities to develop a young person’s leadership and social skills.

A behavior plan included in an IEP that supports a student in order to help him or her change problem behaviors.

Identified staff member who coordinates monthly BIT meetings ensuring all BIT team members are active team members and ensures all staff members are aware of their role in the school's RtI framework. A school may have a separate academic BIT coordinator and behavior BIT coordinator, or the same staff member can function as both.

Tier 2/ 3 fidelity of implementation survey for Behavior, taken in Semester 2 by all members of the Building Intervention Team (BIT) online. One BAT is taken per school.

Tier 1 fidelity of implementation survey for Behavior, taken in Semester 2 by all members of the PBIS Tier 1 Team. One BoQ is taken per school An employee who is regularly scheduled to work 30 hours per week or more and is part of a benefit-eligible employee unit.

MPS Board Policy requires maintenance, remodeling and new construction projects that have an estimated cost in excess of $25,000 to be publicly advertised for bidding.

Planning for a budget that covers the span of two years. A biennial budget planning consists of annual spending tied to a two-year operational plan.

MPS offers Spanish/English bilingual education, bilingual education for students of Asian descent and two-way bilingual education. Pupils are taught subjects in both English and their first language, helping the child maintain his or her first language while learning English. Two-way bilingual offers the English speaker an opportunity to learn Spanish. Both languages are used in the classroom.

Bilingual Education Aid supports programs, such as the Bilingual Education and English as a Second Language programs, for pupils with limited English proficiency. Similar in approach to Handicapped Aid, school districts are reimbursed a percentage of the salaries and benefits of eligible teachers and paraprofessionals and also for certain related purchases.

A comprehensive financial plan expressed in quantitative terms. A forecast of future events including anticipated revenue and expenditures and the financial position of a district at some future point in time.

The degree to which it is ensured that MPS monies are collected and disbursed properly, and that an auditable record is kept of all transactions. Every budgeted dollar is associated with a responsibility center and a designated Office accountable for the monitoring of expenditures and revenues.

The general ledger account number assigned from the Office of Finance that uniquely describes a group of budget schedule lines. Budget codes are assigned to each responsibility center and control category.

Any change to the approved budget during the fiscal year.

Building Intervention Team (BIT) is Tier 2 and Tier 3 team which discusses academics and behavior interventions and systems. Team should meet twice a month with the four main functions being: look at intervention systems, screen for behavior, discuss individual students on an intervention (using data), and discuss overall system fidelity of various interventions.

Glossary of Terms

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GLOSSARY OF TERMS Term Building SITE Numbers Bullying Business Partner Calibration Assessment Capital Object Career and Technical Education (CTE)

Carl D. Perkins Vocational and Technical Education Act

Cash Flow Categorically Aided Program Funds Certificated Employee Certified Observer Charlotte Danielson’s 2013 Framework for Teaching© (FfT) Chart of Accounts Check-In/Check-Out (CICO) Child and Adult Care Food Program (CACFP)

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Definition Three-digit (###) number assigned to each MPS owned building, which differs from the three-digit program number that is assigned for the individual programs at the site.

Deliberate or intentional behavior using words or actions intended to cause fear, humiliation, intimidation, harm or social exclusion. Bullying often involves repeated behavior and an imbalance of power.

A for-profit organization that has an ongoing relationship with a school that provides resources and assistance at no cost to the school or district.

An assessment to facilitate inter-rater reliability when scoring teacher practices. The calibration assessment is completed every semester after an evaluator’s initial certification.

A non-consumable item that is valued at $5,000 or greater and has an expected useful life of two years or greater.

CTE implements a project-based problem-solving teaching and learning model using 21st century technology in classrooms; programs of study in high-wage, high-demand or highskill fields; workforce, community and post-secondary collaborations; workplace learning connected to classroom instruction; and, continual professional development for teacher effectiveness and content expertise.

Federal funding originally authorized in 1984, and most recently reauthorized in 2006. The purpose of this Act is to provide secondary school students with the academic and technical skills needed for our information and technical-based economy. The act supports career and technical education programming that brings contextual learning with workbased curriculum and activities to the classroom. Career exploration and understanding that leads the student to 21st-century skill development is the primary focus of this federal legislation.

A schedule reflecting projected cash receipts and payments for payroll costs and other obligations to aid in determining seasonal and long-term borrowing needs.

Includes a number of program grants from federal, state and private sources. The largest by source are the Elementary and Secondary Education Act (ESEA) – Title I, Achievement Gap Reduction (AGR), IDEA and the GE Foundation Developing Futures grant (GEF).

An employee who is in a position that requires licensure from the Department of Public Instruction (DPI).

An individual who has passed the MyLearningPlan OASYS proficiency test. To conduct observations/ evaluations a person must hold a valid Wisconsin administrative license and be MyLearningPlan OASYS certified. Once certified, recertification occurs every four years.

A research-based model designed to assess and support effective instructional practice.

A set of accounting codes established by DPI characterizing transactions throughout the district’s financial systems. It facilitates the consistent coding of transactions for entry into the systems as well as computer manipulation of transaction data.

Check-In/Check-Out (CICO) is a Tier 2 behavior intervention in which a student connects with an adult each day in school to discuss challenges they will face and review positive growth the student has made.

The Child and Adult Care Food Program (CACFP) helps provide funding for nutritious meals and snacks served to children. The CACFP also provides funding for meals served to children and youths residing in homeless shelters, and for snacks and dinners provided to youths participating in eligible after school programs.

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Choir/Chorus Church/Faith Congregation Partnerships City Attorney

City Comptroller

City Treasurer

City Year

Citywide Specialty Schools

Civics Exam

Classified Employee Milwaukee Public Schools

Definition In this course, students will sing choral literature in two- and three-part harmony. They will also study vocal techniques and basic music theory. The students will perform in the winter and spring concerts as well as other sponsored events. After-school and outside-of school performance attendance is required as part of this class and will form a major portion of the student’s grade.

A relationship with a church or faith congregation that benefits the students, families or staff. This could include volunteers, donations (monetary or in-kind) or providing resources to families (tutoring, food pantry, etc).

The city attorney is elected to serve a four-year term, representing the city, its officials, departments, boards, commissions and other agencies include the Milwaukee Board of School Directors, the Redevelopment Authority of the City of Milwaukee, the Housing Authority of the City of Milwaukee, and the Neighborhood Improvement Development Corporation. The Office of the City Attorney functions as a full service law firm for the city.

The comptroller is the city’s chief financial officer and serves a four-year term. Under state statute and city charter, the comptroller is empowered to administer the city’s financial affairs, exercises fiscal control over the activities of approximately 40 city departments and agencies and serves on the board of directors for: The Wisconsin Center District and the Milwaukee World Festivals, Inc., and is a member of the city’s Deferred Compensation Board and the secretary to the Public Debt Commission and the Annuity and Pension Board.

The city treasurer serves as the chief revenue collection and investment officer of the City of Milwaukee, as set forth in Wisconsin State Statutes, the City of Milwaukee Charter and Code of Ordinances, and Common Council Resolutions. The city treasurer is in charge of receiving and accounting for all monies paid to the city, making disbursements that have been vouchered for payment by the city comptroller, and managing and investing city funds not needed to meet current expenditures. The treasurer collects all property taxes levied and delinquent property taxes of all taxing jurisdictions within the City of Milwaukee, and settling property tax levy collections on a pro-rata basis with other taxing jurisdictions within the City of Milwaukee and remitting to each their share of the monies collected.

City Year is a national nonprofit service organization that places young adults in lowincome schools for a year to tutor and mentor students. City Year, part of AmeriCorps services, started in Boston and now operates in 20 domestic and two international sites.

City Year members are especially focused on helping students who exhibit risk factors associated with dropping out. City Year is partly funded by MPS. Schools that accept children from all over the city and offer special programs or areas of study, such as the arts. In most citywide specialty schools, 55 percent of the students in entry-level grades come from the school’s walk zone; a one-mile radius for elementary and a two-mile radius for middle and high schools. Exceptions to this appear in the individual school’s listings (e.g., Fernwood or Spanish Immersion).

Starting with the class of 2017, students graduating from a Wisconsin high school must take a civics test comprised of 100 questions that are identical to the 100 questions that may be asked of an individual during the process of applying for U.S. Citizenship by the United States Citizenship and Immigration Services. Students will meet the graduation requirement by correctly answering at least 60 of the 100 questions. This test is conducted in accordance to Wisconsin Act 55.

A non-administrative employee who is a member of the classified service and subject to civil service statutes and rules.

Glossary of Terms

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GLOSSARY OF TERMS Term Classroom Assessments Based on Standards (CABS) Cognitive Abilities Test (CogAT) Co-Insurance Collective Impact College Access Center (CAC) Commitment Schools Committed Resources Common Core Essential Elements (CCEE)

Common Core State Standards (CCSS)

Common School Fund (CSF)

Community Circles

Community Eligibility Provision (CEP) Community Learning Centers (CLC) Page 134

Definition Assessments that are aligned to learning standards that are developed, administered and scored by teachers with the purpose of providing specific, meaningful and timely feedback designed to improve student performance.

The CogAT (Cognitive Abilities Test) assesses students’ abilities in reasoning and problem solving using verbal, quantitative, and nonverbal (spatial) symbols. It is used to help identify students for possible eligibility for Gifted & Talented programs and is used as a screener for all 2nd grade students.

A cost-sharing requirement under a health, dental or vision insurance policy. It provides that the insured party will assume a portion or percentage of the costs of covered services.

Collaborations between partnering organizations to increase their collective impact in addressing complex issues. The concept of collective impact hinges on the idea that in order for organizations to create lasting solutions to social problems on a large-scale, they need to coordinate their efforts and work together around a clearly defined goal.

MPS College Access Centers offer free resources and services at every high school to prepare students for college and career readiness by assisting with applications, admissions, financial aid and scholarships.

An innovative pilot project to collaborate and implement innovative practices for school improvement. Fourteen schools received a three-year grant to fund professional development, additional instructional materials and technology to implement reforms.

Resources that have been assigned or obligated to a task or project, by the Milwaukee Board of School Directors.

These alternate achievement standards are aligned to the CCSS in English language arts and mathematics for students with significant cognitive disabilities.

The Common Core State Standards Initiative is a state-led effort coordinated by the National Governors Association Center for Best Practices (NGA Center) and the Council of Chief State School Officers (CCSSO). The standards were developed in collaboration with teachers, school administrators and other education experts. The standards define the knowledge and skills students should have within their K-12 education careers so that they will graduate from high school able to succeed in entry-level, credit-bearing academic college courses and in workforce training programs.

State statutes provide that money generated by the Common School Fund be used for the purchase of library books and other instructional materials for school libraries and for the purchase of instructional materials from the state historical society for use in teaching Wisconsin history. In addition, schools may use CSF funds to provide other school library resources such as newspapers, periodicals, library automation software and related software components or licenses.

A process of authentic dialogue that offers participants the opportunity to share thoughts, feelings, insights and concerns, and to deeply listen to others without judgement in a supportive atmosphere.

The Community Eligibility Provision (CEP) is a four-year reimbursement option for eligible local educational agencies (LEAs) and schools participating in both the National School Lunch Program (NSLP) and School Breakfast Program (SBP) that wish to offer free school meals to all children in high poverty schools without collecting household meal benefit applications.

The focus of the CLCs is to provide expanded academic enrichment opportunities to help students meet local and state academic standards in subject areas such as reading and math. In addition, CLC programs provide youth development activities, technology Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Community Stakeholders Compass Odyssey Compensation Competitive Athletics/Sports (Interscholastic Athletics) Complaint Components

Comprehensive Annual Financial Report (CAFR)

Comprehensive Literacy Plan (CLP) Comprehensive Mathematics and Science Plan (CMSP)

Comprehensive Placement (COMP)

Computer Aid Community Schools Concentra Milwaukee Public Schools

Definition education, art, music, recreation activities and family programs. Milwaukee-area community-based organizations work collaboratively with MPS to operate this program.

Community stakeholders include the people working and living in the school communities, the parents of the students at the schools, and the employees of MPS. A full suite of online software geared toward individual student needs. Every student in the district has a license to use as an additional support at Tier 1 or Tier 2. Odyssey content is updated by STAR with the student's most current STAR results.

Hourly, daily, weekly, annual - Period of time to which earnings figures, as stated or computed, relate.

Student athletes learn a great deal from participating in interscholastic athletics. Lessons in sportsmanship, teamwork, competition, and how to win and lose gracefully are all integral parts of team goals. Athletic competition adds to school spirit and helps students, participants, and community members take pride in their school. These activities occur after the school day and on weekends.

A formal expression of concern/discontent about a school or workplace issue. A complaint should not personally impact the person filing the complaint.

The descriptions of the aspects of a domain. There are 22 components in The Framework for Teaching (Danielson, 2013).

Report similar in content to an annual report issued by a private sector company to its shareholders, but issued by government entities such as cities, counties and school districts. The MPS CAFR provides accounting and budgetary data showing the financial position of the district at the end of a fiscal year. MPS’s fiscal year runs from July 1 of one year to June 30 of the following year. The CAFR is made available to the public on the MPS website approximately six months following the end of a fiscal year.

Designed to be a plan of action to increase pre-K to grade 12 reading and English language arts achievement. The implementation of the CLP guides the development of consistent and quality literacy instruction, assessment and professional development across the district.

Designed to be a plan of action to increase pre-K to grade 12 math and science achievement. The implementation of the CMSP guides the development of consistent and quality math and science instruction, assessment and professional development across the district. This work is supported, in part, by the GE Foundation Developing Futures in Education grant.

Formerly MRP- Most Restrictive Placement: This placement is not a physical location but rather a set of comprehensive special education services and/or type of environment in which an IEP can be implemented. Special education services can range from least restrictive (all regular education with resource special education supports), to more restrictive (all special education with regular education supports), or somewhere in between.

Aid replacing, and equal to, property taxes on computer equipment to which the state gave tax-exempt status in 1999.

A community school is both a place and a set of partnerships between the school and other community resources. Its integrated focus on academics, health and social services, youth and community development and community engagement leads to improved student learning, stronger families and healthier communities.

A vendor that provides, among other things, onsite drug and alcohol screening for employees suspected of being under the influence while at work.

Glossary of Terms

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GLOSSARY OF TERMS Term

Definition

Confirmation Sheet

The form included with the Ballpark Estimate provided by FMS that the school or department must complete and return with a budget code and identified funding amount for a project.

Connected Math Program (CMP)

Connected Math Program - New textbook adoption

Consolidated Omnibus Budget Reconciliation Act (COBRA) Construction Administration and Inspection Construction Bid Construction Contingency Construction Fund Contact Person (CP) Contracted Schools Control

Coordinated School Health (CSH)

Co-Pay Core Knowledge Language Arts (CKLA)

Corrective Action Requirements (CAR)

Cost Centers Criminal Background Check Page 136

This federal law allows employees (and their dependents) who had health or dental insurance coverage through their employer to purchase and continue the coverage under certain circumstances for a limited period of time after their employment ends or with a qualifying event.

The services provided by FMS for overseeing all aspects of a maintenance, remodeling or new construction project, including scheduling, coordination with school or department activities, and inspection of work from start through contract closeout.

Actual cost of a project as submitted by a contractor.

A percentage of the estimated project cost for any unforeseen conditions that may arise during construction.

Used to fund the repair, remodeling and maintenance of school buildings, recreation sites and buildings, and administrative buildings.

A contact person provides a link for information or representation between two parties.

MPS has contracts with community agencies to provide limited elementary education services. Contracted schools set their own enrollment procedures. A list of contracted schools is available online on the MPS website.

The degree to which it is assured that operations take place in conformance with the budget and that funds are not expended in excess of available revenues.

The Coordinated School Health model was created by the Centers for Disease Control and Prevention. CSH empowers students with knowledge, skills and judgment essential to help them make healthy and responsible choices in life. A CSH team is identified by each school that includes staff from several different areas. Each year, every school is required to complete an annual needs assessment to review the specific needs of their school. From the needs assessment, goals and interventions are identified for schools to work on to help improve their school community.

A form of cost sharing in which a fixed amount of money is paid by the insured for each health care service provided.

Core Knowledge Language Arts is a reading foundation skills program.

The Department of Public Instruction (DPI), under federal and state legislative authority, provides funding to support District Improvement Plan of realizing a minimum of a fivepercentage-point reduction in the achievement gap of MPS students at all grade levels in both math and reading; and a ten percentage-point increase in students meeting readiness on the ACT by providing support to all teachers and leaders aligned to the Framework for Teaching (FfT) and Framework for Leadership (FfL), to ensure that high-quality instruction occurs in every classroom.

A cost center is an accounting entity consisting of a self-balancing set of asset, liability and equity accounts used to account for all of MPS’s financial transactions in accordance with laws, regulations, or restrictions.

A background check or background investigation is the process of looking up and the compiling criminal records of an individual or an organization.

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term Cross-Validation Culturally Responsive Practices Customer Intimacy Traits of a Market Strategy Customer Service Advisory Committee Customer Service Training Level I

Customer Service Training Level II

Customer Service Training Level III

Daily Cleaning Procedures Data Codebook Data Dashboard Data Visualization Data Warehouse Debt Service Fund Department of Public Instruction (DPI) Milwaukee Public Schools

Definition Second-level edit on budget modifications performed by systems to ensure that critical budgeting relationships are maintained.

Adopted educational systems, processes, and habits based on the belief that all students should be supported socially, emotionally, intellectually and civically by leveraging students’ lived experiences and learning styles to empower student achievement.

(Based on and adapted from Dr. Gloria Ladson-Billings, 1994) The customer intimacy traits of a market strategy involve the significant knowledge of customer needs, bias towards customized products and services, regular adopting of customer perspectives, local authority and empowerment, information sharing to improve customer service, positive team working relationships, and strong customer orientation.

Formerly the Customer Service Bureau. A team of twelve individuals who serve as a help and a resource to the Division of Customer Service.

Level I training covers the MPS Service Philosophy, the MPS Customer Service Standards, a discussion around who our customers are (internal versus external), what customers expect, how to meet those expectations in face-to-face, telephone and email interactions.

Proper word choice and personality types are also covered.

The Level II training provides strategies for handling difficult, angry and even verbally abusive customers. The focus is on the external customer; however the strategies can be applied in difficult internal customer interactions as well. A review of what customers’ need, the importance of dealing with their feelings before trying to provide assistance and the "SLURP" method are covered in this module.

This session offers an overview in cultural awareness, highlighting the changing demographics in both the city of Milwaukee and within MPS. Level III provides pertinent information that will help MPS employees to better serve our families whose first language is other than English. The course also offers an introduction to district translation/interpretation services, a demonstration of Language Line, and a lesson in key Spanish phrases.

Every Room swept, vacuumed, trash and recycling removed, etc. All hallways, stairs, and entrances are swept and entrance glass cleaned. All restrooms, sinks, and drinking fountains are cleaned and disinfected. See the Building Operations Work Schedule for details and frequency.

Document for researchers who are requesting data. The codebook has been designed to provide general guidance as to the interpretation of data received from MPS. MPS Data Warehouse link on the MPS Apps page. Principals can find overall district or school level performance, attendance rates, test scores, behavior, enrollment (3rd Friday) counts.

Data visualization refers to the techniques used to communicate data or information by encoding it as visual objects (e.g., points, lines or bars) contained in graphics. The goal is to communicate information clearly and efficiently to users.

A database of integrated MPS information from multiple in-house software programs/sources available for electronic queries, analyses and reports.

Used to account for the accumulation of resources for, and the payment of, general longterm debt principal, interest and related costs. This fund is reflected as part of the School Operations Fund.

The Wisconsin Department of Public Instruction, under the leadership and direction of the elected state superintendent, advances the cause of public education and public libraries, and supervises the public schools so that all school-age children have access to high-quality Glossary of Terms

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GLOSSARY OF TERMS Term

Discrimination

Disposition Letter

District and School Improvement

District Improvement Plan (DIP)

District Professional Development (PD) Day District-level Grants Diversity

Domains

Dual Enrollment Dual Language Dynamic Indicators of Basic Early Literacy Scales (DIBELS) Page 138

Definition educational programs that meet high standards of excellence and all citizens have access to comprehensive public library resources and services. The agency was created in 1848 when the State Constitution provided for the establishment of local school districts and a free education for all children in the state.

Treating someone (an applicant or employee) less favorably because of his or her legally protected class (race, color, ancestry, religion, gender, sex, national origin, disability, age, creed, sexual orientation, marital status, veteran status, or any other statutorily protected class or protected activity). Discrimination can occur when the victim and the person who inflicted the discrimination are both in a protected class.

The final letter in a disciplinary proceeding. This letter restates the issue, summarizes the employee's response, details the administrator or hearing officer's decision, and issues the appropriate discipline. Disposition letters may issue discipline from a letter in the school/department file up to a recommendation for termination based on the incident and progression where applicable.

The District and School Improvement team provides schools with unparalleled levels of service to ensure that the district effectively and efficiently implements continuous improvement systems that support, measure, and inform the district’s work in the areas of teaching and learning, professional development and educator effectiveness.

In collaboration with the Wisconsin Department of Public Instruction and WestED, MPS has developed a District Improvement Plan (DIP) for the 2017-18 school year which aims to accelerate academic growth, increase proficiency rates, reduce achievement gaps and increase students’ college and career readiness. This plan includes three strategies to achieve the goal identified within the DIP - Strategy 1 Teaching and Learning, Strategy 2 Professional Development and Strategy 3 Continuous Improvement.

During the 2017-18 school year, every teacher in the district will be provided professional learning opportunities on the seven District PD Days, focused on Strategy 1 within the District Improvement Plan, as outlined in the School-Based Professional Learning System Roadmap.

These grant proposals are at least $5,000 and align with the district strategic plan and 8 Big Ideas. A district content administrator acts as the lead overseeing these application and implementation projects.

The mosaic of people who bring a variety of backgrounds, styles, perspectives, values and beliefs as assets to the groups and organizations with which they interact, the quality of being different or varied.

There are four domains, or broad areas of teaching responsibility, included in the 2013 Framework for Teaching: Planning & Preparation, Classroom Environment, Instruction, and Professional Responsibilities. Under each domain, five or six components describe the distinct aspects of a domain.

Dual enrollment programs allow students to be enrolled in two separate, academically related institutions. Generally, it refers to high school students taking college or university courses while in high school. Less commonly, it may refer to any individual who is participating in two related programs.

Dual language is a form of education in which students are taught literacy and content in two languages.

The Dynamic Indicators of Basic Early Literacy Skills (DIBELS) are a set of procedures and measures for assessing the acquisition of early literacy skills from kindergarten through sixth grade.

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Dynamic Learning Maps (DLM)

Early Childhood Education Early Retirement Supplement and Benefit Improvement Plan (ERSBIP) Earn and Learn

Educator Effectiveness (EE) System

Educator Effectiveness Plan (EEP) Educator Licensing Online (ELO) Effectiveness Cycle Electrical Panel and Accessibility and Enclosure of Live Parts Elementary and Secondary Education Act (ESEA) Elements Emergency Lighting Milwaukee Public Schools

Definition Integration of assessment with instruction allowing students with significant cognitive disabilities to demonstrate their knowledge in English language arts and mathematics. This is an alternate assessment tool for students who are educated with Common Core Essential Elements. DLM measures the academic progress of students with significant cognitive disabilities in the subject areas of ELA and mathematics at grades 3-11, science at grades 4 and 8-11, and in social studies at grades 4, 8, and 10.

Early childhood education is critical to students’ future academic success. We offer Head Start and state-licensed early childhood centers in addition to kindergarten programming that begins at age four in most schools, with some offering kindergarten at age three.

Many early childhood classrooms feature small classrooms thanks to AGR (formerly SAGE) funding.

Early Retirement Supplement and Benefit Improvement Plan for Administrators (frozen as of July 1, 2013) Earn and Learn is a summer youth employment program initiated by Mayor Tom Barrett in partnership with local businesses, non-profit, and community- and faith-based organizations. Earn and Learn assists young people from Milwaukee in making a successful transition from adolescence into adulthood through job skills and work experience.

The Wisconsin state model for teacher and principal evaluation, built by and for Wisconsin educators. Its primary purpose is to support a system of continuous improvement of educator practice, from pre-service to in-service, which leads to improved student learning. The Educator Effectiveness System is legislatively mandated by The 2011 Wisconsin Act 166. The district has implemented the Educator Effectiveness System for teachers anchored in common language to define high-quality, standards-based instruction.

A document that lists the School/Student Learning Objectives (SLOs), Professional Practice Goals (PPGs), professional growth strategies and support for an educator, along with the activities required to attain these goals and the measures necessary to evaluate the progress made toward achieving the goal.

Online system that the Department of Public Instruction uses. This system has replaced the old system of paper applications. All licenses will be issued through this system.

A cycle of either one or multiple years that culminates with a summary of effectiveness and a rating of both professional practices and student outcomes.

The OSHA standard (29 CFR 1910.303 (g)) requires sufficient access and working space around all equipment serving 600 volts or less. For equipment serving between 120 volts and 250 volts, the regulations require a minimum of three feet clearance. The width of the working space in front shall be 30 inches minimum or width of equipment. The National Electrical Code (NFPA 70 110.26) requires a minimum of three feet clearance for all electrical equipment serving 600 volts or less.

Originally authorized in 1965, the Elementary and Secondary Education Act is a federal program primarily designed to provide funding to supplement educational opportunities for students in situations of high poverty.

Particular aspects of each Component in the Framework for Teaching. Elements are used for precise conversations when discussing professional practices.

School engineers are to test all emergency lights and service the batteries on a monthly basis.

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GLOSSARY OF TERMS Term

Emergency Misconduct

Employee Benefits Employee Handbook Employee Legal Fees Employee Premium Employee Resource Group Employees' Retirement System (ERS) ENCORE Encumbrance End of Cycle Summary English as a Second Language (ESL) English Language Learner (ELL)

Enrichment Activities Enrollment Count Day (Third Friday) Equal Employment Opportunity Equalization Aid Page 140

Definition A disciplinary proceeding that takes place at the Central Services level. When a serious violation that directly impacts the safety of students, staff, district resources, or the employee occurs. The employee is placed on paid suspension while an investigation is completed. A disciplinary hearing takes place on the third day of the paid suspension. The Employment Relations Department creates the evidence packet and provides a hearing officer to conduct the meeting and issue the final disposition letter. The administrator is required to present the evidence packet at the disciplinary meeting.

Amounts paid by the district on behalf of employees over and above gross salaries; often expressed as a percentage of salaries. Employee benefits include: accounts for Social Security and retirement programs; medical, dental and life insurances; sabbatical leave and tuition reimbursement; severance pay to retirees; sick-leave; and, reimbursement to employees for loss of personal property used in the course of employment.

The policy manual that covers all MPS employees.

Account to cover litigation costs incurred by staff in the course of conducting MPS business.

The amount employee pays for health or dental insurance every month that is only a portion of the total cost of the monthly premium for the plan in which employee is enrolled.

Employee Resource Groups (ERGs) are employee-led groups formed around common interests, issues and/or a common bond or background.

City of Milwaukee - Employees' Retirement System for Classified Employees Proprietary special services software purchased from 4gl by the Board The setting aside of funds, pending receipt of goods or services. This represents a legal obligation to pay, as evidenced by a Purchase Order or contract.

The teacher and his/her evaluator meet to discuss achievement of the Professional Practice and SLO goals, review collected evidence, and discuss results and scores for the Components included in the Framework for Teaching and the SLO(s).

English as a second language services are offered throughout the district as both a component of the bilingual (Spanish/English) program as well as to other languageminority students who attend ESL stand-alone schools. For both programs, classes are taught by certified ESL teachers at various schools in MPS at the K-12 level.

English Language Learners (ELL) are students who are unable to communicate fluently or learn effectively in English, who often come from non-English-speaking homes and backgrounds, and who typically require specialized or modified instruction in both the English language and in their academic courses.

MPS before and after school programs provide a safe haven for youth in grades K5-12 at over 100 locations during non-school hours. Activities vary by school, but generally include homework assistance, academic enrichment, art and music, technology education, sports and fitness, and activities to develop a young person’s leadership and social skills.

Enrollment is a headcount of students receiving primary educational services from a school district as of the 3rd Friday in September.

The right of all persons to be considered based on their ability to meet the requirements of the job. Freedom from discrimination on the basis of protected classes and protected activity.

State aid paid to school districts based on a formula intended to compensate for differences in property values among Wisconsin school districts. The district receives the Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Equity Equity Lens Enterprise resource planning (ERP) System

Essentials of School Culture and Climate (ESCC) Toolkit

Essentials of School Culture and Climate Survey (ESCC) ESY-Extended School Year Evaluation Planning Session

Every Student Succeeds Act (ESSA) Evidence Statements Evidence Collection

Evidence Packet

Milwaukee Public Schools

Definition majority of its revenues from state Equalization Aid. The intended effect is to equalize the revenue produced by unequal levels of property wealth. The formula takes into account the district’s enrollment, a guaranteed valuation per pupil and the ratio of the district’s equalized valuation to the guaranteed valuation. The lower this ratio is, the greater the Equalization Aid. Allocating district resources, supports, and opportunities based on the needs of students and staff.

Acknowledging the disparities that impact historically marginalized groups and identify priorities based on areas of greatest needs. These needs will drive our priorities for the most equitable distribution of resources, supports and opportunities.

Enterprise resource planning (ERP) is business process management software that allows an organization to use a system of integrated applications to manage the business and automate many back office functions related to technology, services, finance and human resources.

Because relational trust is crucial to school improvement, we suggest starting an analysis of the ESSC Survey results with a critical look at the relational trust questions on the survey.

To assist with the process, we have developed a toolkit. The toolkit contains helpful information as results are disseminated, including a worksheet that users can complete as they analyze the data related to the relational trust questions, and a facilitator's guide to help facilitate the conversation as results are shared.

A survey modeled after the 5Essentials survey created by the University of Chicago Consortium on School Research (CCSR) and used in urban school districts across the country. The 5Essentials survey was created based on research found that schools closed the achievement gap when they develop strengths in the five areas, or essentials, which are effective leadership, involved families, supportive environment, collaborative teachers, and ambitious instruction.

An IEP team decision to allow students an opportunity to extend the school year to reduce a significant academic regression.

A conference (in the fall of a Summary Year) during which the teacher and his or her primary evaluator discuss the teacher’s Self-Assessment and Educator Effectiveness Plan.

The identified Student or School Learning Objective, Professional Practice Goal and actions needed to meet goals are discussed. In a Supporting Year, this session is completed with a colleague.

The Every Student Succeeds Act, reauthorizes the Elementary and Secondary Education Act (ESEA), the nation’s national education law and longstanding commitment to equal opportunity for all students. The new ESSA builds on key areas of progress in recent years.

It reaffirms that every child, regardless of race, income, background, the zip code where they live, deserves the chance to succeed.

Statements that document data related to, or describing professional practices and/ or progress toward goals included as a part of the Educator Effectiveness Plan (EEP).

The systematic gathering of evidence that informs the assessment of an educator’s practice. In the Educator Effectiveness System, multiple forms of evidence are required.

The collection of documents supporting an alleged policy violation. The evidence packet is presented at a disciplinary hearing by the employee's administrator. Documents in the packet could include any of the following: witness statements, absence records, photographs, financial records, doctor's notes, policy violations, policy receipts, prior disciplinary letters, etc.

Glossary of Terms

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GLOSSARY OF TERMS Term Exception Report Excessed Employee Excise Tax Exclusive Provider Organization (EPO) Expenditure Extension Fund Facilitators Guide

Facility Planning Analyst Family and Medical Leave Act (FMLA) Leave

Family Educational Rights and Privacy Act (FERPA)

Family Empowerment University

Family Engagement

Family Resource Center Farm to School (F2S)

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Definition Reports that supplement information already available on regular reports by highlighting unusual situations which require the attention of management.

An employee who has lost his/her school-based assignment for budgetary reasons. The employee remains employed with the district and will be given a new assignment through the reassignment process.

An excise tax is a tax directly levied on certain goods by a state or federal government. The most prominent excise taxes collected by the Wisconsin state government are the fuel tax on gasoline and the so-called "sin tax" collected on cigarettes and alcoholic beverages.

Similar to an HMO, insurance subscribers in an EPO must use network providers—doctors, hospitals and other health-care providers—that participate in the plan.

The payment of funds appropriated in the expense budget for a particular business unit, program, activity, or purpose.

A fund used to record financial transactions related to extension (i.e., recreational activities that are open to all City of Milwaukee residents including social centers, playgrounds, community, recreational and adult educational programs).

Template used by facilitators outlining content of professional development session, including talking notes, materials needed, engaging activities and PowerPoint slides.

The individual person responsible for assisting schools and departments with requests for maintenance, remodeling and new construction projects. They also provide planning assistance for projects that require moving services and equipment purchases, such as furniture. Each school and department building is assigned one of the two current facility planning analysts.

Protected leave available to eligible employees for statutorily prescribed purposes (e.g., serious health condition of self or family member; birth of a child).

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."

A collection of workshops and development opportunities designed to support MPS families and schools working as equal partners in student success.

The MPS engagement framework builds from well-established practices across the country, including the community schools model, collective impact theory, and the dual capacity-building framework. Starting from a strengths-based perspective for both families and staff, MPS will work to build three core values at all schools within the district: 1.

Shared Leadership – MPS provides avenues for family leadership and increases two-way communication. 2. Equity – MPS meets families where they are at and accesses community assets to equip families and staff with the tools needed to partner to support student success. 3. Cultural Relevance – MPS creates a welcoming environment that recognizes the backgrounds, knowledge and experiences of all families.

A room or space in the school dedicated to welcoming families that includes resources for families and opportunities for volunteerism or other involvement.

The term farm to school encompasses efforts that bring local or regionally produced foods into school cafeterias and classrooms; hands on learning activities such as school gardening, farm visits, and culinary classes; and, the integration of food-related education Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Federal Aids Federal Reimbursements Fiduciary Funds

Fill the Gaps Initiative

Financial Literacy Program Fire Alarm Testing Fire Doors Fire Extinguisher Services Fire Safety Survey Fiscal Year (FY) Fixed Asset Transaction Entry (F.A.T.E) System

Flexible Spending Account (FSA) FOCUS Food Service Aid, Food Nutrition Aid

Milwaukee Public Schools

Definition into classroom curriculum. Farm to school promotes the health of children, farms and communities by connecting schools to local farms that supply nutritious, fresh and minimally processed foods.

Funds received by a school district directly from the U.S. government or routed through the state. Includes Food Service Aids and Indirect Aid. Relates to ongoing activities of the school district, whereas, “categorical funds� relate to supplemental activities.

Funds provided by the federal government to repay a specified program expense incurred by an agency or government such as qualified school construction bonds (QSCB).

An account with funds from assets that the government holds as a trustee and that it cannot use to fund its own programs. Fiduciary funds include pension and employee benefit trust funds, agency funds, external investment trust funds and private-purpose trust funds.

Partnership between MPS and Milwaukee community partners as an initiative to expand the arts programs in MPS schools, especially in schools that lack a licensed teacher. The partnership ensures that children at every MPS school has access to the arts.

Financial literacy program begins in grade five and excels through high school through various means. These include classroom instruction involving budgeting, banking, sound financial decision-making and careers, along with outside programs such as Junior Achievement and Make a Difference.

In accordance with State law, school engineers are to test and record all fire alarm systems weekly.

OSHA regulations require that fire doors not be obstructed, locked or held open unless equipped with a device that releases the door, such as an electromagnetic hold-open device, upon activation of a fire alarm panel. (29 CFR 1910.36 (d)) School engineers are to check fire extinguishers monthly in accordance with NFPA 10 Chapter 7. Inspections are recorded on the fire extinguisher tag that is affixed to each fire extinguisher.

School engineers, boiler attendants, and boiler attendant trainees are to perform the Fire Prevention and Building Safety Self-Inspection Report annually. The completed report is submitted to the Department of Procurement and Risk Management.

A twelve-month accounting period that begins July 1 and ends June 30 of the following year; e.g., FY18 is the fiscal year of July 1, 2017, through June 30, 2018.

All fixed assets are recorded in the Fixed Asset Transaction Entry system (part of the Integrated Financial Accounting System, IFAS). Fixed assets are defined for external reporting purposes as furniture and equipment with a useful life greater than one-year and an initial cost of $5,000 or more.

(Flexible Spending Account) An arrangement employee set up through MPS to pay for many out-of-pocket medical expenses with tax-free dollars. These expenses include insurance co-payments and deductibles, and qualified prescription drugs, insulin and medical devices. Employee decides how much of pre-tax wages you want taken out of their paycheck and put into a FSA. Employee doesn't have to pay taxes on this money. Employee must be enrolled in an MPS health plan to participate.

FOCUS is the observation training and assessment system for teacher evaluators.

Federal and state aid distributed through the state as partial reimbursement for food service programs operated by the district. Also see School Nutrition Services Fund.

Glossary of Terms

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GLOSSARY OF TERMS Term Forecast Forward Framework for Teaching (FtT) Free and Appropriate Public Education (FAPE) Free Application for Federal Student Aid (FAFSA)

Fresh Fruits and Vegetables Program (FFVP)

Fringe Benefits

Full-Time Equivalent (FTE) Fund Balance Fund Carryover

GE Essential Skills Curriculum

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Definition A projection of either obligation, revenue recognition, or cash collection that considers actuals-to-date and provides the most current estimates for the balance of the year or future years.

Wisconsin students take the Forward Exam. The new custom assessment will be administered in English language arts and mathematics in grades 3 through 8, in science in grades 4 and 8, and in social studies in grades 4, 8, and 10.

Part of the educator effectiveness training that involves four domains of planning and preparation, the classroom environment, instruction, and professional responsibilities. All domains are expected to provide a better learning environment for the students of MPS. A school must offer programming that includes specialized instruction and related services to prepare the child for further education, employment, and independent living until the student with a disability reaches age 21. It is one of the provisions of IDEA that ensures that children with disabilities receive necessary education and services without cost to the child and the family.

Free Application for Federal Student Aid (FAFSA). This must be completed by the student and their parent/guardian to qualify for financial aid and acceptance into most colleges and universities.

The Fresh Fruit and Vegetable Program (FFVP) provides children in participating elementary schools with a variety of free fresh fruits and vegetables. This grant opportunity must be applied for annually. The level of funds provided to any one school depends on the school's enrollment and the available funding provided by the USDA. The purpose of the program is to expand and increase the variety and amount of fruits and vegetables children experience and consume. Combined with nutrition education, and a reinforcement of healthful eating habits, the program emphasizes the long-term goals of positively influencing children's life-long eating habits and combating childhood obesity.

Also referred to as employee benefits which are amounts paid by the district on behalf of employees over and above gross salaries; often expressed as a percentage of salaries.

Employee benefits include: accounts for Social Security and retirement programs; medical, dental and life insurances; sabbatical leave and tuition reimbursement; severance pay to retirees; sick-leave; and reimbursement to employees for loss of personal property used in the course of employment.

When used in reference to the number of positions, 1 FTE equals 40 hours per week.

When used in reference to student enrollment, 1 FTE is the equivalent of full-day enrollment for a full school year for a K5-12 student.

Excess of fund assets over liabilities. A negative fund balance is sometimes referred to as a deficit.

Funds unused during a financial year which are transferred to the budget for the following year upon approval by the Milwaukee Board of School Directors or the grant funder.

The GE Foundation Workplace Skills Program has become an integrated part of CTE and non-CTE courses to ensure that all high school and college-age students close their job skills gap. The purpose of this curriculum is to provide students with a comprehensive introduction to the “soft skills�, or what we believe are the critical essential skills, needed to help make a successful transition from school to the workplace. This curriculum is about expanding emotional intelligence, learning how to develop positive relationships, and being a high quality team player while effectively navigating the day-to-day rigors of a modern workplace.

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term GE Foundation GE Schools Grant

GEDO #2

Gender Expression Gender Identity Gender Non-conforming General Fund General State Aid Generally Accepted Accounting Principles (GAAP) Gifted & Talented (G&T)

Google Apps for Education (GAFE) Government Finance Officers Association (GFOA) Government Fund Governmental Accounting Standards Board (GASB) Statement Number 45 Governmental Accounting Standards Board (GASB) Statement Number 34 Milwaukee Public Schools

Definition The GE Foundation is the philanthropic organization of General Electric. It works to solve some of the world’s most difficult problems, focusing its efforts in the areas of health, education, the environment and disaster relief. The foundation provides grant funding to non-profit organizations for charitable, scientific, literacy and educational purposes.

The GE Schools Grant supports MPS to implement college and career readiness and help students in achieving educational best practices.

Wisconsin school districts can apply for permission to prepare students for the high school equivalency diploma (HSED) through their alternative education programs provided the student will be awarded the traditional high school diploma. The school district will the HSED to measure proficiency in lieu of credits and students are required to meet other graduation requirements in school policy such as community service, high school graduation test, teacher recommendation, and academic preparedness.

How a person expresses their gender through outward presentation and behavior. This includes, for example, a person’s name, clothing, hairstyle, body language and mannerisms.

A personal deeply-felt sense of being male, female, both, or neither. Everyone has a gender identity.

Describes a person whose behaviors or gender expression fall outside what is generally considered typical for their assigned sex at birth.

The General Fund is an alternative name for the School Operations Fund.

General Aid is state aid which is not limited to any specific program, purpose or target population but which may be used in financing the general educational program as seen fit by the recipient district.

Recognized standards for accounting practices promulgated by the American Institute of Certified Public Accountants (AICPA), Financial Accounting Standards Board (FASB) and Government Accounting Standards Board (GASB).

The MPS G&T development program comprises a continuum of services for students needing acceleration and/or enrichment embedded in the Reponses to Intervention (RtI) framework. State law requires that the district provide systematic and continuous instructional activities and learning experiences appropriate to the developmental needs of students from K-12 who are identified as gifted or talented in one or more categories.

Google Apps for Education is a core suite of productivity applications that Google offers to schools and educational institutions for free. All MPS staff and students have Google accounts.

An entity devoted to the strengthening of financial reserves, increased transparency and an expanded focus on long-term planning.

Term used in government accounting to apply to all funds except for the profit and loss funds (e.g., enterprise fund, internal service fund, and trust and agency fund). Examples of government funds are the general fund, special assessment fund, and capital projects fund.

An accounting standard that requires public agencies to conduct regular actuarial studies to determine the actuarial accrued liability for retiree health benefits, to determine the annual cost to the district to fund this liability and to report the progress made in funding the liability.

Governmental accounting and financial reporting model regarding basic financial statements and management discussion and analysis for school districts, state and local governments.

Glossary of Terms

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GLOSSARY OF TERMS Term

Grant Funding

Grievance Guaranteed Support

Guided Problem Solving (GPS)

H: Drive Handicapped Aid

Harassment

Health Initiative

Health Savings Account (HSA)

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Definition Contribution, gift, or subsidy, (in cash or in kind), bestowed by a government or other organization (called the grantor) for specified purposes to an eligible recipient (called the grantee). Grants are usually conditional upon certain qualifications as to the use, maintenance of specified standards, or a proportional contribution by the grantee or other grantor(s). Most grants that the district receives are awarded for specific purposes.

Continued funding is frequently tied to the ability of the district to meet quantifiable outcomes defined by the grantor.

A complaint against an action of discipline, termination, or a concern for workplace safety.

Guaranteed Supports can include, but are not limited to, transformational coaching through the Mentor Coaches and/or content teacher leaders, additional professional development, transformational coaching support from the RtI/PBIS coaches, student services support, additional equity support, walk-throughs and learning team support from student performance coordinators.

A voluntary workplace dispute resolution option for MPS employees hosted by the Office of Human Resources (OHR) to resolve employment conflicts. The program is open to all employees as of July 1, 2014. The option is also available specifically to applicants and employees who have filed an internal complaint concerning harassment, bullying or discrimination. District administrators and supervisors who have successfully completed training in dispute resolution skills will be assigned to the case and will coordinate a confidential Guided Problem Solving session between the complainant and the accused.

District administrators and supervisors may refer employees to the GPS process.

Employees may also submit a joint request for Guided Problem Solving. The goal of the Guided Problem Solving program is to reach agreement about how the parties will interact going forward.

A server based location staff can save files (accessible from any PC).

State aid paid to assist districts with the education and transportation of children with special educational needs. Paid through the Department of Public Instruction, the aid is calculated as a percentage of prior years’ exceptional special needs transportation, salary and benefit costs.

Unwelcome verbal or physical conduct based on race, color, sex (regardless of whether it is sexual in nature), sexual orientation, national origin, age, disability, or other protected class that is so offensive that it alters the condition of the victim’s employment. Harassment based on race or any other statutorily protected class or protected activity (e.g., religion, age, sex, sexual orientation, or complaint reporting) is unlawful. Harassment or bullying based on gender identity, expression, or nonconformity is specifically prohibited.

The school Health Initiative mission is to increase students’ ability to become healthy, resilient learners by providing additional support services and resources in the areas of physical and mental health to school communities. Nurses, in particular, emphasize health education and wellness of students, school personnel and the community. They also utilize all available community resources and services to ensure that all students will be able to achieve their maximum learning potential and well-being. The overall goal for school nurses is to eliminate health barriers to learning.

A type of savings account that allows employee to set aside money on a pre-tax basis to pay for qualified medical expenses if employee have a "high deductible" health insurance plan. Combining a High Deductible Health Plan with a Health Savings Account (HSA) allows the employee to pay for certain medical expenses, like deductible and co-payments, with untaxed dollars. High deductible plans usually have lower monthly premiums than plans Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Healthy Contributions Healthy Hunger-Free Kids Act Hearing Officer HEAT

High Deductible Health Plan (HDHP)

High Poverty Aid

Homeless Education Program

Honors Courses I Got Caught (IGC) Providing Excellent Customer Service Program

Immersion Program Incumbent Indicators Milwaukee Public Schools

Definition with lower deductibles. HSA funds roll over year to year if not spent. Employee can take the funds if they change jobs or leave the work force. Employee HSA may also earn interest.

A gym reimbursement program.

The Healthy, Hunger-Free Kids Act of 2010 authorizes funding for federal school meal and child nutrition programs and increases access to healthy food for low-income children.

The person conducting the disciplinary meeting. At a regular misconduct meeting or session the hearing officer is the immediate supervisor conducting the meeting. At an emergency misconduct the hearing officer is an Employment Relations Specialist.

The HEAT Service Request System is a fast and easy way to get technology support requests, telephone service, computer repair and obsolete computer equipment removal needs met.

A plan with a higher deductible than a traditional insurance plan. Usually the monthly premium is lower, but the employee has to pay more health care costs deductible before the insurance company starts to pay its share. The MPS high deductible plan is combined with a health savings account (HSA). This allows the employee to pay for certain medical expenses with untaxed dollars.

A categorical aid enacted into law by 2007 Wisconsin Act 20. This aid program provides a payment to districts with at least 50 percent of their student enrollments eligible for free or reduced-priced lunch as defined by the federal school lunch program. The intent of the high poverty aid program is to reduce the maximum allowable tax levy under revenue limits. For Milwaukee, the district is required to report this aid as an offset to the levy attributable to the MPCP. The Homeless Education Program assist homeless children and families. The McKinneyVento Homeless Assistance Act defines the homeless as “individuals who lack a fixed, regular and adequate nighttime residence.” This definition includes children and youth whose family has lost housing due to economic difficulties and is sharing housing with others (doubled-up); who are living in motels, hotels, transitional or emergency shelters; or, whose nighttime residence is a place not normally used for housing. Unaccompanied youth and migratory children who qualify as homeless because they are living in the circumstances described above, have the same rights.

A course carrying an honors status typically includes additional content and/or a higher level of rigor than that found in general courses. These courses prepare students for the rigor of college coursework.

Often referred to as the IGC Program. The I Got Caught Program is the MPS employee recognition program. MPS staff can be nominated by any individual within or outside of the organization for going “above and beyond.” Individuals nominated must meet one of four criteria: (1) Taking initiative to improve the customer’s experience; (2) Exhibiting unusual composure in a high-stress situation; (3) Using creativity to address and/or resolve a customer’s issue(s) or (4) Going out of their way to make a customer feel important.

A method of teaching a second language in which the student’s second language, such as French, is the medium of classroom instruction. Through this method, students study school subjects, such as math, science and social studies, in their second language. The main purpose of this method is to foster bilingualism.

Person who holds or is entitled to a position.

Observable pieces of information for observers or evaluators to identify a “look-for” during an observation or other evidence gathering. Indicators for each of the 22 components of Glossary of Terms

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GLOSSARY OF TERMS Term

Indirect Aid

Individualized Educational Plan (IEP) Individuals with Disabilities Education Act (IDEA) Induction Specialist (IS) Infinite Campus (IC) Initial Educator Innovation Development Institute

Instructional Rounds Instrumentality Charter School Insurance and Judgments

Intangible Asset Integrated Financial Accounting System (IFAS) Integrated Pest Management (IPM) Page 148

Definition The Framework for Teaching (Danielson, 2013) are included in The Framework for Teaching Evaluation Instrument (Danielson, 2013).

Reimbursement for indirect costs, such as purchasing and building operations, which are required to operate a program but are not directly identifiable to a specific program. This aid is calculated as a percentage of grant costs (excluding contracted service and equipment costs).

The legally binding annual document that describes what special education and related services a child is to receive. Each IEP team meeting must include the presence and participation of an LEA representative who is qualified to provide or supervise the provision of special education services, knowledgeable about the general education curriculum and authorized by the district to commit the district resources.

The federal regulation regarding the rights of children with disabilities to a free appropriate public education in the least-restrictive environment possible. IDEA governs how states and public agencies provide early intervention, special education, and related services to eligible students.

The induction specialists are Limited Term Employees (LTE) who are assigned to regions and in some cases specific schools, to work collaboratively with the assigned lead induction specialist and site-based induction teams as a system of support at the school level.

Milwaukee Public Schools’ student information system.

Anyone who completes an educator preparation program for the first time in a particular license category (i.e., teacher, pupil services, or administrator) after August 31, 2004, receives an Initial Educator license in that license category.

The process of securing additional resources, collecting and using data to developing innovative practices that better meet the needs of individual students.

Institutes are designed for particular stakeholder groups with professional development content aligned to the District Improvement Plan and key district initiatives. Professional learning is aligned in all Institutes to provide consistent content and learning, customized to the role of the group. Most Institutes are monthly.

Instructional Rounds in MPS are designed to support schools, devoid of judgment, in responding to a defined problem of practice (PoP). The instructional rounds will address the continuous improvement of the instructional core through a lens of equity, inquiry and collaboration.

A school chartered with the Milwaukee Board of School Directors that employs MPS staff and is in a facility owned or leased by MPS. Includes district liability and property insurances, including liability coverage for employees, workers and unemployment compensation, and funds to reimburse employees for damage to the glass of their motor vehicles while at their worksite or on school system business.

An asset that lacks physical substance and usually is very hard to evaluate. It includes patents, copyrights, franchises, goodwill, trademarks, and trade names. The general interpretation also includes software and other intangible computer-based assets.

MPS's financial services system. The district’s adopted accounting system in accordance with Wisconsin DPI’s WUFAR (Wisconsin Uniform Financial Accounting) system. Principals can use IFAS for budget creation, purchasing goods, payment approval and more.

Integrated Pest Management, is employed which incorporates safety and environmental awareness for the control of pests in MPS, in accordance with state laws. Non-chemical methods are the primary intervention with chemicals applied only where necessary as a Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Integration Aid Interest Earned Intern teacher

Internal Income

International Baccalaureate (IB)

Internship

J-Term

Key Performance Indicators (KPI) Lawn/Grounds Care Lead Induction Specialist (LIS) LEARN

Milwaukee Public Schools

Definition last measure. Only state-certified building operations personnel will apply structural pesticides. Schools will be notified and the room/area where the application was made will be posted. State certified Seventh Street Grounds Shop or contractors, will treat cracks and crevices of hard surfaces for weed control.

The state makes payments to school districts to encourage racial and cultural balance by means of intra- and inter-district transfers. MPS operates an intra-district program, making it legally responsible for transporting both city and suburban pupils in the inter-district program.

These revenues reflect interest earned on the district’s checking accounts, life insurance and other reserves.

A teacher working for the district who is a participant in one of the following alternative certification programs: Milwaukee Teacher Education Center (MTEC), Teach for America (TFA), or University of Wisconsin - Milwaukee.

Revenue available to central departments that originates from schools or other MPS departments. The designation of internal income is used to prevent double counting of funds that might otherwise occur when one unit of the district incurs a cost as the result of providing a service to another unit of the district.

The International Baccalaureate Diploma Programme provides college-level courses taught in high schools by high school teachers. Students who take IB exams can potentially earn college credit. The IB Primary and Middle Years Programme is also available in MPS. Schools go through a rigorous application and authorization process to offer the IB programme.

Internships are temporary work experiences for high school students, preferably related to the program of study in which they participate. They are a key component in a student’s employability skill development and preparation for career readiness, and are completed in cooperation with MPS’ numerous business partners. An internship is a valuable piece of a student’s academic and career plan, which may include additional work-based learning components that precede the internship, such as resume building, mock interviews, career fairs and job shadows.

J-Term is a proposed four-week session held between spring and summer that will allow students in grades 6-12 to complete or take condensed course(s) that didn't fit into their schedule, participate in internship opportunities, build proficiency in key skill areas, and get ahead or stay on track for graduation. Students taking J-Term classes have the benefits of small class sizes, more interaction with teachers, and the ability to complete a course or courses in a shorter time with fewer distractions. In condensed classes, students will be able to explore a variety of subjects, discover new interests, and test their creativity through classes held at various school campuses across the district.

Key Performance Indicators, or KPIs, are some businesses use to measure just how effectively they are achieving their goals.

Sidewalks, parking lots, and playgrounds are to be kept clean daily. All paper and trash is to be picked up and disposed of. Lawns should be kept at a length of two and one-half inches.

Shrub beds should be cultivated, weeds removed and shrubs cut back as needed.

Collaborates on district induction initiatives inclusive of the educator and school leader on preparation/induction, each aligned to the geographic regions.

Learn — Professional Learning System that features a video library and training modules.

Teacher training modules are located here.

Glossary of Terms

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GLOSSARY OF TERMS Term Learning Designs Learning Focused Conversations Learning Journeys Learning Teams Least-Restrictive Environment (LRE) Levels of Performance Library Aid Limited Term Employment (LTE) Position Line-of-Effort (LOE) Line-of-Effort Lead Local 420 Local Educational Agency (LEA)

Local Revenue

Logic Model

Long-Range Facilities Master Plan Long-Term Capital Improvement Trust Fund (Fund 46)

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Definition How professional learning is designed and executed to result in effective, high quality professional growth.

The coaching model developed by Laura Lipton and Bruce Wellman and adopted at the local level for implementation in the Educator Effectiveness system.

Learning Journeys are highly-developed, beyond-the-classroom, learning experiences that connect standards-based classroom instruction for MPS students.

Learning teams are at the school level representing all grade levels, special education and administration. The learning team studies school data, plans professional development, and communicates progress toward school improvement plan goals to all stakeholders.

Greatest possible extent to which students with disabilities are educated in classrooms with their non-disabled peers, using supplemental aids and services.

The level of educator performance based on the rubric descriptions included in The Framework for Teaching (Danielson, 2013). The four levels are: Unsatisfactory, Basic, Proficient, and Distinguished.

School library aid is paid by the state from the Common School Fund and is distributed to districts on the basis of the total number of children between the ages of 4 and 20 years residing in the school district.

A temporary position meant to fill a short-term area of need. An LTE employee is not eligible for health benefits, sick leave, or vacation.

The pathway by which a group of related projects works toward the objective’s defined outcome and related success indicators.

The lead coordinates projects within the line-of-effort and ensures progress is being made on projects moving toward outcomes.

International Union of Operating Engineers - Local 420 (Union) Public school district or, in rural areas, a body that oversees multiple schools. The responsibilities of an LEA may include operating the public school system, distributing grant money to school projects and contracting for educational services. The LEA system provides this service. It is important for communities to have an agency that responds to local educational issues.

Revenues that include property taxes, food sales, and interest earned on the district’s checking accounts, life insurance and debt service reserve funds, bond sales, mobile home fees, student fees, tuition, rental income and other miscellaneous income.

A logic model (also known as a logical framework, theory of change, or program matrix) is a tool used by funders, managers, and evaluators of programs to evaluate the effectiveness of a program. They can also be used during planning and implementation. Logic models are usually a graphical depiction of the logical relationships between the resources, activities, outputs and outcomes of a program.

A plan developed with extensive community input in 2011 that includes detailed analysis of MPS facilities, school capacity and the reasoning behind various recommendations for facility use and development.

Fund 46 is recorded as an expenditure for shared costs and equalization aid purposes.

Future expenditures from Fund 46 are not part of shared costs. MPS is prohibited from removing money deposited into Fund 46 for a period of five years after the fund is created.

After the initial five-year wait period is over, funds may only be used for the purposes identified in the Board’s approved long-term capital improvement plan. Fund 46 assets may not be transferred to any other school district fund.

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term M³ (m-cubed)

Major Fund

Mandatory Reporting

mConnect

Media Protocol

Medicaid Billing Aid

Mental Health

Mid-Interval Review

Mill Rate

Milwaukee Board of School Directors (Board) Milwaukee Community Schools Initiative Partnerships (MCSP)

Milwaukee Public Schools

Definition M³ a partnership among Milwaukee’s three largest public educators, Milwaukee Public Schools, Milwaukee Area Technical College and the University of Wisconsin–Milwaukee, that work together to increase the retention, graduation and career success of all students from K–12 through postsecondary education.

Total assets, liabilities, revenues, or expenditures/expenses of the individual governmental or enterprise fund are at least ten percent of the corresponding total (assets, liabilities, and so forth) for all funds of that category (governmental funds) or type (enterprise funds).

The term for the legal requirement to report all suspected cases of child abuse and neglect. For incidents at a school where a student reports being hit or abused by a staff member mandatory reporting includes contacting both CPS and the MPD School Squad.

911 should only be used for ongoing emergencies where immediate police response is required. mConnect is Milwaukee Public Schools’ employee intranet, full of resources and information for MPS employees.

The media protocol is an essential MPS document that outlines best practices on how to communicate with internal and external partners. The protocol is an essential document designed to protect the privacy and rights of our tens of thousands of students and their families. The policy helps ensure that any response we provide to the media is in accordance with maintaining those protections.

Reimbursement through federal Title XIX funds for health-related services being provided by schools to Medicaid-eligible special education students.

Collaboration with community mental health providers, co-planning with families, and the creation of school improvement initiatives that focus on wellness and mental health. The goal is to make schools better equipped to promote social and emotional learning for all students, respond to student needs through effective interventions, and deepen collaborative relationships with families and community agencies.

A formal meeting scheduled by the evaluator (in a teacher’s Summary Year) at the midpoint of the Student Learning Objective (SLO) interval. During this meeting the evaluator and teacher may discuss adjustments of the expected growth specified in an SLO based upon clear rationale and evidence of need. Additionally, progress on a teacher’s Professional Practice Goal (PPG) and the impact the PPG has on their professional growth.

The amount of tax payable per dollar on the assessed value of a property. The mill rate is based on “mills”; as each mill is one-thousandth of a currency unit, one mill is equivalent to one-tenth of a cent or $0.001. Property tax in dollar terms is calculated by multiplying the assessed property value and the mill rate and dividing by 1,000. As a property may be subject to tax by a number of different authorities, mill rates are set by each taxing authority so as to meet the revenue projections in their budgets.

Each school district in Wisconsin is governed by a Board of School Directors consisting of a number of school directors prescribed by law. The Board possesses all powers delegated to Board of Directors or to a school district by law, and performs all duties required by law.

The Milwaukee Board of School Directors consists of nine members: one member elected at large and eight members elected from numbered districts as determined by the Board pursuant to Chapter 119 of the Wisconsin Statutes.

MCSP is a strategy implemented by MPS and the United Way to transform schools into places where students, families, staff and the surrounding community can work together to ensure that every student is successful. Community Schools is a proven model to

Glossary of Terms

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GLOSSARY OF TERMS Term

Milwaukee Education Partners (MEP)

Milwaukee Education Research Alliance (MERA) Milwaukee Parental Choice Program (MPCP) Milwaukee Public Schools University (MPSU) Milwaukee Teachers’ Education Association (MTEA) Mindfulness

Mindfulness Training

Mini Observation

Montessori

Most-Restrictive Placement (MRP) MPS DRIVES

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Definition increase a school’s capacity to better engage and align partnerships centered on the selfidentified, real-time priorities of schools and communities.

MEP is a pre-K – 16, (pre-kindergarten through college), council of education, labor, business, government, university, foundation, parent and community groups whose purpose is to enhance the quality of teaching and learning in MPS. The broad initiative of the MEP is to ensure that every child in MPS is performing at or above grade level in reading, writing, and mathematics through shared responsibility for student success.

MERA is research-practice partnership between Milwaukee Public Schools and the University of Wisconsin-Milwaukee. MERA brings together researchers and educators to participate in a collaborative and inclusive process, where areas of need are identified, methods for studying the issues are agreed upon, and research findings are disseminated and communicated strategically to maximize their utility.

This program began in the 1990-91 school year and provides for City of Milwaukee students, under specific circumstances, to attend private sectarian and nonsectarian schools at no charge.

Milwaukee Public Schools University is a partnership with area universities that brings credit level certifications, licensures and programs to MPS staff (certified and classified) at a reduced cost. Courses are taught by MPS staff and held at MPS locations throughout the district.

Labor bargaining unit that represents several employee groups in MPS. These labor agreements ended July 1, 2013.

The purposeful awareness of our thoughts, emptions, physical feelings and environment in the present moment without judgement.

Mindfulness has the potential to be a very useful component in prevention and treatment efforts because of its effectiveness in reducing emotional distress and promoting emotional balance, improving attention, and contributing to motivated learning.

Mindfulness training for students is enjoyable and creative as well as productive - helping you to stay calm, focused and better manage the pressures of student life. In turn, such benefits may lead to long-term improvements in life.

An observation that is not scheduled in advance. No pre-conference is held prior to a Mini Observation, but written or verbal feedback is expected within one week.

A child-centered method of teaching, originated by Italian educator Maria Montessori.

Montessori curriculum focuses on five areas: practical life, sensory awareness education, language arts, mathematics and geometry, and cultural subjects. Children are encouraged by their teachers to choose their own activities and self-direct their own discovery and interaction. In Montessori schools, children are in classrooms of mixed ages and encouraged to work independently. Because children must be taught the Montessori method, they are not accepted in the program beyond K4 unless they have had previous Montessori experience.

Placement based upon a decision by an individualized educational program team for students with disabilities who require more comprehensive services.

MPS DRIVES is a universal driver education program which provides free driver education to any MPS student between the ages of 15 ½ and 17 ¾. This initiative is designed to eliminate potential barriers preventing a young person from obtaining a driver’s license and works to close the gap between Milwaukee youth and their suburban counterparts as it relates to possession of a driver’s license. The program also contains a restorative track Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Definition

so that young people with suspended driving privileges can restore their ability to obtain a driver’s license prior to participating in driver education classes.

MPS Gives Back As a part of the MPS C.A.R.E.S. Initiative, we have developed the Gives Back program to provide an avenue for our employees to be able to serve as volunteers in the community to make a difference on behalf of the district.

MPS video library located on the MPS application page MPS OnDemand (http://mslweb.milwaukee.k12.wi.us/Mediasite/Showcase) All MPS schools are assigned to a region led by a regional superintendent. The services of MPS Regional System of additional district personnel are aligned to the Regional System of Support to ensure Support coordinated academic, technical, financial and community support for schools and school leaders.

The MPSGuest Wi-Fi access is a service used to allow guest access only to the Internet from within MPS. The guest access is not intended for general use of the MPS internet or to circumvent the proxy. It should not be used by students. The guest access only allows outbound access to the Internet from MPS. It does not allow you to access internal MPSGuest applications such as those from the Apps page. The guest access is intended to be used to allow external access to MPS guests for demos, training or a video conference that a guest is initiating, access to a vendor’s corporate email, Intranet, ftp site, etc. Guest users must enter a valid email address and password to gain access to the Internet.

The practice of systematically providing differing levels of intensity of supports Multi-Tiered Supports (interventions/additional challenges, collaborative structures, monitoring of student progress) based upon student responsiveness to instruction and intervention.

The online evaluation/observation management tool used by the Educator Effectiveness MyLearningPlan OASYS System. It is aligned with the Danielson Framework for Teaching and is comprised of three different platforms: NAF, formerly known as National Academy Foundation, is a national network of education, business and community leaders who work together to ensure that high school students NAF are college, career, and future ready. NAF provides expertise and resources for high schools to implement career-focused academics in the high-demand areas of engineering, finance, hospitality and tourism, health sciences, and information technology.

Also known as the Community Eligibility Provision under the Universal Free Meals Program, National School Lunch and the NSLB provides free meals to all participating students regardless of their household Breakfast Program (NSLB) income.

The National School Lunch Program is a federally assisted meal program operating in more than 94,000 public and nonprofit private schools and residential child care institutions. It National School Lunch provides nutritionally balanced, low-cost or free lunches to more than 30 million children Program (NSLP) each school day. It was established under the National School Lunch Act and signed by President Harry Truman in 1946.

The mission of the National Society of High School Scholars (NSHSS) is to recognize academic excellence among high-achieving students from around the world and inspire them to reach their full potential. NSHSS helps them advance the goals and aspirations of National Society of High high-achieving students through unique learning experiences, scholarships, internships, School Scholars (NSHSS) international study and peer networks. At each step along the way—from high school to college to career—NSHSS connects outstanding young scholars with the resources they need to develop their strengths and pursue their passions.

Neighborhood Association A relationship with a neighborhood association where that group regularly communicates Partnerships with the school. School events are regularly included in their communications and Milwaukee Public Schools

Glossary of Terms

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GLOSSARY OF TERMS Term

Neighborhood Schools Neighborhood Schools Initiative Net Promoter Score (NPS) New Educator Seminars (NES) Newcomer Programs Non-Capital Objects Non-Disclosure Agreement Non-Instrumentality Charter School Non-Public Schools Non-Statutory Funds Nutrition Education

Nutrition Fund Object Objective Coordinator Odyssey Off Duty Misconduct Office365 Ombudsman Page 154

Definition neighborhood events are included in the school newsletter. Often a school representative will attend the neighborhood association meetings to give a school report.

Accept children from the neighborhood before enrolling children from other areas but will take students from its region, if seats are available.

The Neighborhood Schools Initiative was a school renovation project to improve neighborhood schools and encourage students to attend schools close to their homes. The district continues to pay the debt service for the construction funding borrowed to support this initiative.

NPS is a management tool that can be used to gauge the loyalty of a firm’s customer relationships. It serves as an alternative to traditional customer satisfaction research and claims to be correlated with revenue growth.

New Educator Seminars are a year-long series of professional development experiences designed for novice teachers to acquire effective instructional strategies, reflect on their practice, and network and collaborate with colleagues.

Newcomer programs are specifically designed for recent immigrant students with limited English-language proficiency. They provide intensive instruction in a special academic environment.

Supplies, food, instructional materials, textbooks and other materials/media that do not meet the criteria for capital objects.

Form used in the research application process which must be signed by all members of the research team who will have access to the data.

A school chartered with the Milwaukee Board of School Directors that does not have MPS employees on staff.

Private elementary and secondary schools, including religiously affiliated schools.

Funds that are not mandated or related to the statutes passed by the legislature.

Nutrition education is fundamental to promoting lifelong healthful eating habits. Students in prekindergarten through grade twelve will receive nutrition education that teaches the skills they need to adopt healthy eating behaviors as referenced in Administrative Policy 7.06.

The School Nutrition Services Fund is an enterprise fund (a fund used to account for services supported primarily through service reimbursements), which accounts for the breakfast, lunch and other meal programs operated by the district for students. Revenues for the fund include federal and state aids and revenue earned from cafeteria sales.

A category of goods or services purchased, or a specific type of wage or benefit, such as salaries or purchased services.

Oversees the line-of-effort leads and ensures progress is being made and the projects are moving toward the objective outcome.

Intervention tool in which assignments in both math and reading are customized for each individual student based on his or her STAR score. Students are able to work independently to practice on specific areas that are needed to reach their targeted goals.

Unacceptable conduct that does not occur within the employee's scope of employment yet is substantially related to their position with the district.

Online access for email, cloud storage and the MS Office suite (Word, Excel, Power Point, etc.).

ESSA requires each state to designate an Ombudsman, who will ensure equitable participation for private schools. Additionally, the Ombudsman will be responsible for notifying each private school of their equitable share.

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term Open Enrollment Operational Effectiveness

Optional Services

Orchestra Other Postemployment Benefits (OPEB) PALS Parent Teacher Organizations and Associations (PTO/PTA/PTOA) Partnership

Partnership for the Arts and Humanities Partnership Grants Partnership Schools PBIS Classroom Best Practices PBIS Coordinator PeopleSoft Performance Improvement Plan (PIP) Permit Teacher

Milwaukee Public Schools

Definition The yearly period when employees can enroll in a health, dental, FSA or HSA plan. At MPS Open Enrollment takes place three weeks in the fall with changes/enrollments effective January 1st.

Operational effectiveness involves any number of practices that enables an organization to better utilize its resources, implement its processes and continuously improve functional performance.

Activities or services provided by central departments to schools. Annual service needs by schools can affect Central Services staffing decisions, contracts with outside vendors or represent the kind of “big ticket� items that can result in a school deficit if not anticipated in the annual budget process. An example of optional services is high school bus passes.

This course provides an opportunity for string students to develop skills necessary for improving individual and group performance. Orchestra members participate in music festivals, field trips and concerts. Music performed is selected to ensure steady progress in music concerts, as well as to improve performance skills.

OPEB are benefits, other than pensions, that state and local governments provide to their retired employees. These benefits principally involve health care benefits.

Phonological Awareness Literacy Screening, which is a screening tool for developmental milestones in literacy acquisition for students in K4 -2.

A parent group that is run by parents with some support from school staff, usually the parent coordinator. This group has regular meetings and plans events for families and supports the school.

A mutually beneficial, collaborative relationship between MPS and a business or community organization that seeks to engage students, families and schools in activities that meet the needs and goals of the school or district.

The MPS Partnership for the Arts and Humanities is a grant program created by the Milwaukee Board of School Directors to support afterschool and summer arts and humanities-related opportunities for children, youth and families. The program has a dollar-for-dollar match requirement to encourage new partnerships among communitybased organizations, schools and youth-serving agencies.

These grants are led by an external organization and is supported by MPS staff members who may work with the applicant organization to develop the grant.

MPS offers a wide array of partnership schools for students who are identified as being atrisk of dropping out or who are experiencing difficulty in the traditional school setting.

All staff members should engage in the 5 best practices of: setting expectations and rules, teaching expectations and rules, re-direction of students not meeting expectations, building relationships, and verbal acknowledgement of positive behaviors.

Identified staff member who coordinates monthly PBIS meetings ensuring all PBIS team members are active team members and ensures all staff members are aware of their role in the school's PBIS framework. A school can choose to have co-coordinators.

Human Resources Management System A set of goals and objectives to bring an employee's performance up to an acceptable level. Failure to meet the goals and objectives could result in termination of employment.

A teacher working under an emergency permit from DPI. The teacher has a bachelor's degree but has not completed an approved education preparation program. As a condition of the permit, the teacher must agree to enroll in an education preparation program and work towards becoming fully licensed.

Glossary of Terms

Page 155

GLOSSARY OF TERMS Term Personalized Blended Learning

Personalized Learning

Phonological Awareness Literacy Screening (PALS)

Positive Behavioral Interventions and Supports (PBIS) Post-Observation Conference Power Strips and Dangerous Daisy Chains

Pregnant & Parenting Youth Program (PPYP)

Preliminary SAT/National Merit Scholarship Qualifying Test® (PSAT) Pre-Observation Conference Principal (P) Principal on Special Assignment (PSA) Pro Forma Probationary Period Page 156

Definition Personalized blended learning is differentiated instruction that focuses individual student needs utilizing a combination of traditional instruction while leveraging technology through online learning.

A personalized learning environment enables students to choose their own learning path based on their individualized learner profile, which is reflective of their current academic performance and their unique gifts, skills, passions and attributes. Students are empowered to monitor and assess their own progress based on standards and use the various technological tools to engage in purposeful learning.

Phonological Awareness Literacy Screening (PALS) is used to identify students at risk of developing reading difficulties, diagnose students' knowledge of literacy fundamentals, monitor progress, and plan instruction that targets students' needs. It meets the state requirements for assessing the reading readiness of all children enrolled in K4 - 2nd grade.

Positive Behavioral Interventions and Supports (PBIS) is a framework that effectively reduces classroom disruptions and student suspension through a pro-active school wide, systematic, tiered-intervention approach. The focus on PBIS is around setting expectations and rules, teaching expectations and rules, and building relationships with all students. The PBIS framework is used to support other initiative such as Trauma Informed Schools, Restorative Practices, Social-Emotional Learning, Mental Health, and other tiered supports.

A conference that takes place after a formal observation during which the evaluator or observer provides feedback verbally and in writing to the teacher.

Interconnecting power strips and extension cords (daisy chain), is a violation of OSHA regulations (29 CFR 1910.303 (a)) and the National Electric Code because doing so can cause them to become overloaded, leading to their failure and possible fire.

The PPYP services are available to school-aged parents (young fathers and mothers) to improve their educational wellness and social/emotional outcomes for them and their children. The goals of the program are to increase attendance and graduation rates, increase teen enrollment in higher education, increase parent knowledge of effective parenting practices, increase knowledge and practices around healthy relationships and enhance coordination of school and community services.

The Preliminary SAT/National Merit Scholarship Qualifying Test (PSAT/NMSQT) is a standardized test administered by the College Board and cosponsored by the National Merit Scholarship Corporation (NMSC) in the United States. Approximately 3.5 million students take the PSAT/NMSQT each year.

A conference that takes place before a formal observation during which the evaluator or observer and teacher discuss important elements of the lesson or class that might be relevant to the observation.

A principal serves as the chief administrator of a school in developing and implementing policies, programs, curriculum activities, and budgets in a manner that promotes the educational development of each student and the professional development of each staff member.

Person serving in a principal capacity within the district for a designated period of time.

Pro forma is a Latin term meaning “for the sake of form” and is most often used to describe a practice or document that is provided as a courtesy and/or satisfies minimum requirements, conforms to a norm or doctrine, and is considered a formality.

The initial period of employment in which the employee is evaluated to see if he/she meets the standards to become a "regular" employee of the district.

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Definition

The form used to evaluate whether a new classified employee's performance is acceptable Probationary Service Form prior to completion of their initial probationary period. Classified employees have a probationary period of six months.

Opportunities for staff to engage in continuous professional growth leading to improved Professional Development job performance, overall satisfaction, and practice.

MPS uses Professional Development Assistant (PDA) as an online application for enrolling in district professional learning offerings. Professional development courses and sessions Professional Development are entered into PDA, and district staff are able to enroll through PDA. This tool is used to Assistant (PDA) plan, track, capture and report professional learning opportunities that occur within the district. A calendar of upcoming professional development sessions is available on the MPS Apps page and on PDA. School-based PD focus on continuous improvement cycles to improve teaching and learning within the district. School staff problem solve collectively, share expertise and develop a sense of mutual responsibility and accountability around a common focus. The Professional Development PD cycle is a process in which staff collaboratively plan and implement high-quality Cycle instruction, building capacity to increase student achievement. During each PD cycle schools engage in a six-week process that promotes school improvement by cultivating professional growth and collaboration among staff. Each cycle has a focus that is aligned to the district strategic priorities as well as the Framework for Teaching.

Team, including representatives from various stakeholders, who is responsible for Professional Development designing and implementing professional development sessions. PD design teams ensure Design Team that high quality professional development is provided throughout the district.

Document that outlines the process used to strengthen MPS as an organization of learning, Professional Development providing a wide range of opportunities for growth and development for every employee, Plan - Organization Level while moving district initiatives forward.

Professional Development The Professional Development Plan (PDP) is a process for the renewal of an educator’s Plan (PDP) - Individual license based on planned professional growth and evidence of the impact of that growth Level on student learning.

The Professional Development System is aligned to Roadmaps designed to outline the Professional Development professional learning content across the 2017-18 school year. The content in the Roadmap Roadmaps is focused on the district’s key initiatives.

Professional Practice Goal Establishing practice related goals is an important part of professional practice. Goals are (PPG) monitored by the educator throughout the year.

Professional Training Professional development opportunities for MPS classified staff.

Program Program evaluation is the systematic assessment of the operations and/or the outcomes of a program or policy, compared to a set of explicit or implicit standards, with a purpose of Program Evaluation contributing to the improvement of the program or policy, and/or informing decisions about the program or policy (Weiss, 1998).

A process used to assess a student's academic and behavioral performance, to measure a student improvement or responsiveness to an intervention, and to evaluate the Progress Monitoring effectiveness of an intervention. For academics STAR is the progress monitoring tool for all students at Tier 2. For behavior the most common progress monitoring tool is a daily progress report (DPR).

The practice of incrementally increasing discipline for repeated violations of a similar Progressive Discipline nature.

Milwaukee Public Schools

Glossary of Terms

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GLOSSARY OF TERMS Term Project Cleaning Procedures

Project Lead the Way (PLTW) Project Metro Alternative Certification Program (PMAC) Project Tracking Notes Property Taxes, Property Tax Levy, Adopted Tax Levy Proposed Budget (PB) PSAT Psychologists Association in Milwaukee Public Schools (PAMPS)

Qualified School Construction Bonds (QSCB)

Qualified Zone Academy Bonds (QZAB) Quality Management Traits of a Market Strategy

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Definition All areas/rooms of the building are completely cleaned and washed once each year; walls washed and/or dusted, furniture washed, light fixtures wiped/dusted, floors scrubbed and refinished, carpets cleaned etc. See the Summer/Project Cleaning document for detailed procedures.

PLTW is a nationally established program focused on preparing the future technical and engineering workforce. PLTW offers a middle school “Gateway to Technology” curriculum and a five-course “Pathway to Engineering” high school curriculum. Through PLTW, MPS students have the opportunity to explore science, technology, engineering and mathematics (STEM) education through a fully developed curriculum intended to stimulate interest in various fields of technology.

PMAC is a post baccalaureate alternative certification program designed by MPS. This program is designed to certify teachers in high need areas in hard to fill schools.

Questions the Department of Research and Evaluation will ask about the services requested on the Research Request Form.

The aggregate amount of property taxes to be levied for school purposes is determined according to Chapter 120 of the Wisconsin Statutes. The district’s property taxes are levied annually prior to December 31, by the City of Milwaukee for the district on the assessed (taxable) values as of January 1 of that calendar year, and are recognized as district revenue in the fiscal year they are levied.

Forecast of expenditures and revenues for all school district funds prepared by the superintendent and presented to the Board’s Strategic Planning and Budget Committee for consideration and recommendations annually in the spring.

All eleventh graders and select tenth graders take the PSAT. Scores on the PSAT in grades 10 and 11 are used to qualify students for scholarships, including National Merit Scholarships. The test results match students to potential Advanced Placement courses.

Psychologists Association in Milwaukee Public Schools (union) The American Recovery and Reinvestment Act of 2009 allows public schools to issue QSCB for the construction, rehabilitation or repair of a public school facility or the acquisition of land on which such a facility is to be constructed at little or no interest cost. ARRA borrowing authority is allocated to MPS by the Department of the Treasury. Interest for QSCB is absorbed by the federal government either through interest expense reimbursement to the school district or a tax credit to the purchaser. The result is favorable interest costs for school districts. All school districts and school buildings were eligible, regardless of size or income level.

Provides a source of revenue at zero percent interest to qualified public schools for renovation, remodeling or equipment purchases. Borrowing authority is allocated to each state by the Internal Revenue Service. To be eligible, schools must meet certain poverty thresholds, must enter into academic partnerships and have a ten percent project match (cash or in-kind service), provided by a non-public entity.

The focus on processes to ensure superior products/services; effective exchange of best practices; empowerment of people to correct/improve work processes; disciplined use of data based on feedback on product/service performance, focus on advanced training for superior products/services, and disciplined focus on long-term objectives.

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term Qualtrics Survey

Reasonable Suspicion

Reassignment Process

Recreation Enrichment

Recreation Facility Master Plan

Reflection Process

Regional Coordinator of Specialized Services (RCSS) Regional Development Plan

Regional Walk-Throughs

Regular Misconduct

Milwaukee Public Schools

Definition The Qualtrics Survey Hosting Service allows the MPS community to easily create surveys, collect and store data, and produce reports.

The name for the process that must take place when an employee is suspected of being under the influence of drugs or alcohol while on duty. Two administrators must independently observe the employee, find more than one indicator of being under the influence, and complete a checklist. Only when both administrators find reasonable cause is the employee subject to onsite drug and alcohol testing.

The process implemented by Talent Management to reassign staff that were excessed. This process takes place in the fall after budget adjustments due to Third Friday enrollment counts, and then in the Spring as budgets are approved for the upcoming school year.

The MPS Department of Recreation and Community Services offers enrichment programs to Milwaukee’s youth, adults, and families on a year-round basis. Programs are designed to improve the academic achievement of all students during non-school hours, strengthen families, reduce crime in neighborhoods, and enhance the well-being of all residents.

Activities include swim lessons, fine arts, fitness classes, sports leagues, outdoor education activities, programs for individuals with disabilities, cooking classes, music lessons, language classes, and much more. Many of these activities continue throughout the summer when additional opportunities are available including summer playgrounds, Summer Starts teen programming, and full-day camps.

A detailed and extensive ten year planning document that sets forth a vision and development guide for 52 active use playfields and three service centers that will assure the highest level of service and safe utilization to users.

The Reflection Process is based on the Focused Conversation model that was developed by the Canadian Institute of Cultural Affairs. It is a series of questions that serves as the process for a school team (e.g. learning team) to discuss a school’s strategic plan and progress towards goals in a systematic and sustainable way. The process facilitates a conversation between all participating members to get an overview of the progress and consider next steps. It is important that these conversations are held around data that can lead to meaningful reflection on school-based norms and practices.

Individual from the Regional System of Support Team that assists with all incidents involving students with special educational needs.

This is a multi-year plan designed to increase the number of high-quality school seats available to MPS families and to continue to improve the district’s capacity to provide quality community-support activities.

Regional walk-throughs will identify visible elements of the instructional core in classrooms, which will result in improved student achievement. This non-judgmental collection of data will be defined through focus components (2a, 2b, 3a and 3c) in the Framework for Teaching. The process will be accomplished by:  gathering data on the selected focus components  providing meaningful, positive mindset feedback to school leaders and teachers  building and implementing a follow-up loop to ensure that schools have the needed supports to move forward as evidenced by the data A disciplinary proceeding that takes place at the school/department level. The administrator creates the evidence packet, conducts the disciplinary meeting, and writes/issues the final disposition letter.

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GLOSSARY OF TERMS Term Rehabilitation for Empowerment, Natural Supports, Education, and Work (RENEW) Request to Fill (RTF) Research

Research Application Process

Research Request Form Research Review Committee

Research Review Series

Response to Intervention (RtI)

Restart Model

Restorative Practices

Restricted Resources

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Definition RENEW is a Tier 3 structured school-to-career transition planning and individualized wraparound process for youth in grades 9-12 with emotional and behavioral challenges that supports the youth in designing and pursuing a plan to transition from school to adult life.

A form that is completed by an administrator requesting that a vacant position within their school or department be recruited for and filled.

The systematic investigation into and study of materials and sources in order to establish facts and reach new conclusions.

Any individual or organization interested in conducting a research study or evaluation in MPS, or receiving data from MPS, must apply to conduct research prior to beginning data collection. In order to best assist researchers through the MPS research application process, multiple documents are available for download. Under the auspices of the Division of Research and Evaluation, all research applications are reviewed by the Research Review Committee.

Internal form to be filled out when requesting services from the Department of Research and Evaluation.

The Research Review Committee serves as the decision-making body and issues final, written approval or denial of a research application. The committee is comprised of staff from Research and Evaluation, the Chief Academic Office, and other departments as necessary.

The Department of Research and Evaluation established the monthly Research Review Series in which district staff or the district's external research partners present on relevant research topics. The Research Reviews are held prior to the monthly full board meetings at Central Services.

A multi-tiered approach to help struggling learners. Students’ progress is closely monitored at each stage of intervention to determine the need for further research-based instruction and/or intervention in general education, special education or both. All students in Tier 1 receive high-quality, scientifically-based core instruction, targeted to meet their needs and are screened on a periodic basis to identify struggling learners who need additional support. In Tier 2, students not making adequate progress in the core curriculum are provided with increasingly intensive instruction matched to their needs on the basis of performance and rates of progress. In Tier 3, students receive individualized, intensive interventions that target the students’ skill deficits for remediation of existing problems and the prevention of more severe problems.

One of four intervention models related to federal education grants that focus on providing state and local education agencies with funds for school improvement. Requires converting a school or closing and reopening it under the management of a charter school operator, a charter management organization or an educational management organization selected through a rigorous review process. A restart school is required to admit, within the grades it serves, any former student who wishes to attend the school.

A social science that studies how to build social capital and achieve social discipline through participatory learning and decision-making. The use of restorative practices helps to: reduce crime, violence, and bullying; Improve human behavior; strengthen civil society; provide effective leadership; restore relationships; and repair harm.

A resource, generally grant funds, that is designated for a specific purpose by an external entity that comes with certain restrictions. It is common for grant funds received by an agency to come with certain preferences as to how the resource is used.

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term Retaliation Retro-pay

Revenue

Revenue Limit

Robotics

Roof Inspections

Root Cause Analysis Salaries Scheduling Letter School Breakfast Program (SBP)

School Closure Model

School Engineers Minor and Preventative Maintenance School Food Authority (SFA) School Governance Council (SGC) Milwaukee Public Schools

Definition Taking adverse action or treating someone adversely because of protected activity.

Protected activity may include: filing an EEO complaint, opposing discrimination, requesting job accommodations.

Wages due for past services, frequently required when wage increases are made effective as of an earlier date.

Either an increase of assets that does not represent recovery of an expenditure and which does not increase liabilities by an identical amount or a decrease in liabilities that does not cause an increase in other liabilities or a decrease in assets. Revenues increase both the assets and the equity of the district as a whole. In common terms, revenue is the money that is available for the district to spend.

The maximum revenue a district may raise through state general aid and property tax. The limit is based upon enrollment changes and the district’s prior year controlled revenue and other factors determined by the biennial state budget process.

Robotics introduces students to the principles of engineering, automation and programming. High school and middle school students participate in robotics as a cocurricular activity, in conjunction with teachers and local STEM professionals who act as coaches and mentors. Students participate in competitions to test their robotics skills against other schools from around the state and country.

The school engineer shall thoroughly inspect the roof at least twice a year, preferably during the spring and fall and after any severe storms. It is important that all roof drains are kept free of debris. Any problems with the roof shall be reported through AiM, the online repair request system.

Root cause analysis is an analytical problem-solving technique that helps organizations solve complex problems. Originally developed in the medical field, root cause analysis helps problem solvers go beyond attacking symptoms to focus on deeper causes that may be the source of many issues.

Gross amounts paid to employees who are on the district payroll for services rendered to the district and for time spent on medical leave, holidays, sabbaticals, etc.

A letter to an employee outlining alleged policy violations and scheduling a disciplinary meeting.

More than 8.1 million children across the United States start their day with the School Breakfast Program, a Federal program that provides States with cash assistance for nonprofit breakfast programs in schools and residential child care institutions.

One of four intervention models related to federal education grants that focus on providing state and local education agencies with funds for school improvement. Requires closing a school and enrolling the students who attended the school in other, higherachieving schools within reasonable proximity to the closed school. These may include new schools as well as charter schools.

School engineer and boiler attendants are expected to perform a list of minor repairs and preventative maintenance. School engineers are considered the first-line maintenance personnel and their performance of this work will help in reducing maintenance costs to the district.

The governing body that is responsible for the administration of one or more schools and has the legal authority to operate the National School Lunch Program therein or is otherwise approved by Food and Nutrition Service (FNS) to operate the program Each traditional school has a School Governance Council. It comprises at least 51 percent parents and includes the principal, teachers and other school staff and community Glossary of Terms

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GLOSSARY OF TERMS Term

School Implementation Review (SIR)

School Improvement Grant (SIG)

School Improvement Plan (SIP) School Nutrition Aid

School Nutrition Services Fund

School Operations Fund School Quality Review (SQR)

School Special Fund

School Special Services School Staff Manual School Support Teacher (SST) Page 162

Definition representatives. The composition of a charter school’s School Governance Council is specified in the charter contract. The council participates in the development of the school’s needs assessment, school improvement plan and school budget.

Fidelity of implementation survey completed by each school to assess their implementation of all Tiers of Academic RtI. Taken by learning team in collaboration with building intervention team (BIT).

Federal education grants that provide funds for school improvement in designated underperforming schools. The SIG grant fosters improvement through multiple departments in the district and provides resources through implementation of an approved plan to achieve sufficient academics and climate gains. The SIG program is authorized by section 1003(g) of the Elementary and Secondary Education Act of 1963 (ESEA). SIG provides a structural vision and mission for persistently low performing schools in partnership with the Department of Public instruction (DPI) to achieve federally mandated requirements on a yearly basis working with students, parents and the school community.

A plan designed by schools in consultation with staff, parents and other key stakeholders that focuses on the school’s efforts to improve student achievement for all students. Goals and measurable objectives are aligned to the district’s strategic plan. Instructional strategies and interventions are based on a comprehensive, data-driven needs assessment.

This aid is distributed through the state as partial reimbursement for food service programs operated by the district, such as lunch and breakfast programs. It also includes U.S. Department of Agriculture—donated commodities.

A type of enterprise fund used to record financial transactions related to meal programs operated by the district primarily for the benefit of the students. This includes various USDA funded programs such as breakfast, lunch, snack, summer school, dinner, and fresh fruit and vegetable program. This fund may also include non-federal program transactions such as catering and ala carte food items.

Activities include the general school and administrative functions of the district and consist of the major portion of the district’s operating revenue and expenditures. Also includes school nutrition fund and debt service fund.

The School Quality Review (SQR) process aims to help schools reflect on their performance, engage in dialogue to identify strengths and opportunities, and determine what interventions, if any, are best suited for school turnaround. The process involves collecting data from a number of sources that helps to establish a clear view of the school’s strengths, areas for opportunity, challenges, and successes.

This fund primarily supports open enrollment payments to other districts. The fund will also include a reserve for English as a second language classroom expansions, translation services, and funding for other district initiatives, including funding for instructional program support, attendance and trauma-informed care.

This central budget account provides special education classroom and special educationrelated services for traditional and instrumentality charter schools. Included in this account are classroom-based staff, (teachers, paraprofessional assistants and children's health assistants), and also speech pathologists, psychologists, social workers and social worker aides for each school.

The policy manual that covers school-based staff.

A classroom released teacher who assists with the implementation of Educator Effectiveness at the building level.

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Definition

The School to Work Transition Program comprises three separate but highly related programs devoted to the development of federally mandated employment readiness for our students with special needs. These are the Community Assessment Training Program (CATP), On the Job Training/Education (OJT/E), and Employment Training Program (ETP).

The primary role of the school-based mentor is to help build capacity by assisting the new School-Based Mentor educators with negotiating school policies and procedures.

These grants are less than $5,000 and are aligned to the goals and objectives of the school School-Based Small Grants improvement plan.

A multi-step approach to support under-performing schools that includes: leadership School Turnaround development, differentiated support and accountability, talent management and improved instructional infrastructure in order to improve student performance.

In depth observation at a particular school looking at instruction, student engagement and teaching and learning going on in classroom. Focus can vary depending on school and School Walkthroughs particular area of opportunity with small teams looking at certain instructional strategies or learning environments at the school.

Science, Technology, STEM education is an interdisciplinary approach to learning that removes the traditional Engineering, and barriers separating the four disciplines of science, technology, engineering and Mathematics (STEM) mathematics.

Science, Technology, STEAM education is similar to STEM but incudes an art program. An interdisciplinary Engineering, Arts, and approach to learning that includes art and removes the traditional barriers separating the Mathematics (STEAM) four disciplines of science, technology, engineering and mathematics.

An MPS volunteer or employee who will serve as an actor when making calls or visits to Secret Shopper MPS schools and departments. Their primary purpose is to assess the level of service being provided.

Teachers will complete a self-review at the beginning of the year. This self-review will ask Self-Review educators to reflect on their past performance, using The Framework for Teaching (Danielson, 2013).

MPS has been administering the Senior Exit Survey (SES) to graduating seniors every spring since the 2010-11 school year. The survey was modeled after a similar tool used by Chicago Senior Exit Survey (SES) Public Schools. The SES provides a rich source of information on students’ future goals, aspirations, and perceptions of their experience as MPS students specific to college and career readiness.

Sequestration is a budget procedure in the United States law that limits the size of the federal budget. Sequestration involves setting a hard cap on the amount of government spending within broadly-defined categories; if Congress enacts annual appropriations legislation that exceeds these caps, an across-the-board spending cut is automatically Sequester/Sequestration imposed on these categories, affecting all departments and programs by an equal percentage. The amount exceeding the budget limit is held back by the U.S. Treasury and not transferred to the agencies specified in the appropriation bills. The word sequestration was derived from a legal term referring to the seizing of property by an agent of the court, to prevent destruction or harm, while any dispute over said property is resolved in court.

Unwelcome verbal or physical conduct of a sexual nature, including, but is not limited to, Sexual Harassment the repeated making of unsolicited, inappropriate gestures or comments and the display of sexually graphic materials not necessary to the work of MPS. Shop 901 Carpentry = Floors, Ceilings, Windows, Doors, etc.

Shop 902 Electrical = Generator Switches, Fire Alarms, Outlets, Lighting, etc.

Shop 903 Garage = Generator Engines, Auto Repairs School to Work Transition Program

Milwaukee Public Schools

Glossary of Terms

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GLOSSARY OF TERMS Term Shop 904 Shop 905 Shop 907 Shop 909 Shop 910 Shop 911 Shop 912 Shop 913 Shop 916 Shop 918 Shop 923 Shop 924 Shop 925 Shop 926 Shop 928 Shop 906 Short-term Note Signature Schools Sinking Fund Payments Six Sigma Smartsheet

Smart Snacks in School: USDA’s “All Foods Sold in Schools” Standards

Snow Removal

Social Academic Instructional Group (SAIG) Social Emotional Learning (SEL)

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Definition Locks = Door Hardware, Keys, etc.

Machine = Pumps, Elevators, Air Compressors, etc.

Sheet metal = Toilet Partitions, Lockers, Grilles, Diffusers, Metal Windows, etc.

Paint = Painting, Paint, Paint Supplies Steam Fitters = Boilers, Controls, Radiators, etc.

Plasters = Plastering, Wall Repair, etc.

Grounds = Tree Trimming, Herbicide Treatment, Fences, Mulch, Wood Chips, etc.

Plumbing = Toilets, Sinks, Lavatories, Urinals, etc.

Insulation = Insulation, Fire Stopping, etc.

Recreation Pesticide = Insect Control Accounting Roofing Environmental = IAQ, ACM, Lead, Mercury, etc.

Design and Construction Masons = Brick, Block, Ceramic Tile, etc.

A financial obligation that runs for less than two years.

High needs schools as identified by state and district criteria that receive additional resources and support to improve academic achievement, family and community engagement and effective and efficient operations.

Certain debt covenants require annual sinking fund payments to a trustee in order to set aside money for the payment of the principal of the bonds due upon their maturity.

A management philosophy developed by Motorola that emphasizes setting extremely high objectives, collecting data, and analyzing results to a fine degree as a way to reduce defects in products and services.

A work management tool in a familiar spreadsheet layout.

The USDA Smart Snacks in School Standards, established by the Healthy, Hunger-Free Kids Act of 2010, requires that schools offer only nutritious foods and beverages to students before, during and up to one-half hour after the school day* ends. This includes all school meals, ala carte items, snacks sold in school bookstores, school operated snack or coffee shops, as well as foods and beverages used for fundraising purposes. Smart Snacks Standards also support student’s efforts to establish healthy eating habits for a lifetime. *Note: The school day is defined as beginning at midnight the night before, up to one-half hour after the end of the school day.

The school engineer is responsible for keeping the school grounds and walks, including public walks, free of snow and ice, and keeping all stairs and walks sprinkled with salt when slippery. Employees from the 7th Street Grounds Shop assists in snow removal and ice control. Snow must be removed from public walks within 24 hours of the end of the snow fall per the City of Milwaukee Snow Ordinance.

Social Academic Instructional Group (SAIG) is a Tier 2 intervention in which students meet with an adult to learn and practice positive behavior skills that can be used in the classroom setting to increase positive behaviors.

The process through which children and adults acquire and effectively apply the knowledge, attitudes, and skills necessary to understand and manage emotions, set and achieve positive goals, feel and show empathy for others, establish and maintain positive relationships, and make responsible decisions.

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term Spark Early Literacy Program

Special Education Programs

Special Services Information Management System (SSIMS) Sports, Play and Active Recreation for Kids (SPARK) Specialty Schools

SpringBoard

ST Math Stakeholder Standard of Care Standards for Professional Learning STAR State Aids

Milwaukee Public Schools

Definition Students in grades K-5 use Spark! to learn more about themselves and to develop their academic and career plan (ACP). Spark! is a comprehensive learning game that introduces elementary students to age-appropriate life skills and career guidance information. Spark! offers a learning styles assessment in grade four.

MPS offers a variety of early childhood special education programs for children three to six years of age who have been identified with a disability. In general, most students with disabilities are capable of learning the content, scope and sequence of the general education curriculum when the necessary modifications and adaptations in content and instructional strategies are made. The majority of students with disabilities are instructed along with their regular education peers using the Common Core State Standards. At times, the IEP team may determine that a student requires a replacement reading curriculum. MPS is dedicated to identifying, locating and evaluating students with suspected special education needs from the ages of 3-21. Eligible students with disabilities will be provided a free and appropriate public education consistent with the Individual with Disabilities Education Act (IDEA).

A comprehensive database within Infinite Campus used for the management of special education Individual Education Programs (IEP) and related services delivery. It is a webbased IEP application that promotes high-quality IEPs with built-in accountability measures. SSIMS also includes a comprehensive program of needs assessments, ongoing training and an operating support system.

SPARK is a K-8 wellness and physical education curriculum used in the district.

Schools identified and approved by the Milwaukee Board of School Directors as implementing a special learning program including language immersion, Montessori and International Baccalaureate schools.

A foundational component for the College Board’s College Readiness System. It is aligned to the Common Core State Standards and offers integrated college readiness solutions that include a rigorous curriculum, formative assessments and sustainable professional development.

ST Math is game-based instructional software designed to boost math comprehension and proficiency through visual learning for students in grades K-10 participating in a math intervention.

External or internal dignitaries, elected officials, funders, philanthropic groups, conference participants and other groups or individuals with interest in supporting and visiting MPS. MPS views standard of care to mean a set of standards that are uniformly applied across the district to provide students with the best educational opportunities.

Standards for Professional Learning (www.learningforward.org) outline the characteristics of professional learning that leads to effective teaching practices supportive leadership and improved student results. By providing professional development that is aligned to the standards, MPS provides support to educators to develop the knowledge, skills and abilities needed to help students perform at higher levels.

STAR is a district assessment used to screen and progress monitor students in grades K-12 in the areas of early literacy, reading, and mathematics Funds received by the district from the State of Wisconsin including: general state aids (equalization, integration, special adjustment, computers, supplemental and other general

Glossary of Terms

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GLOSSARY OF TERMS Term

Definition aid), state categorical aids (handicapped, transportation, library, food service and other aids) and special project grants.

State of Wisconsin Investment Board (SWIB) Statutory Funds Stereotype

Storage in Corridors and Exit Pathways

Strategic Plan SAIL Student Activity Module

Student Engagement

Student Learning Objective (SLO)

Student Retention Programs Subscriber Summary Year Summer Academy

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State of Wisconsin Investment Board Funds that are mandated or related to the statutes passed by the legislature.

A rigid, oversimplified, often exaggerated belief that is applied both to an entire social category of people and to each individual within it. Stereotypes form the basis for prejudice, which in turn is used to justify discrimination and attitudes. They can be positive as well as negative.

Any portion of a building that is open to the public or has employees who are protected by the Americans with Disabilities Act (ADA) is required to have exit access of at least 36 inches; the minimum clear width for doors is 32 inches (28 CFR Part 36 secs. 4.3.3 and 4.13.5). Both OSHA and NFPA, the Life Safety Code, require that exit routes not decrease in width going toward the exit.

Comprehensive plan developed by MPS to improve student outcomes. These include 8 Big Ideas or strategic objectives that are linked together to create a cohesive, interdependent plan, supported by the district's budget process, that helps refocus and realign key efforts and initiatives.

Student Academic Indicators for Learning is an early warning system to identify at-risk students and focuses on on-time graduation Effective in the 2015-16 school year, the “CASH System” (also formally known as the S.A.F.E System) was replaced with the new Student Activity module in the IFAS system. The module allows schools to monitor their checking account balance along with the individual balances of each of the accounts in the school’s checking account.

The two student engagement components relative to contracts with MPS are: 1) Student employment—a requirement placed on an MPS contractor to employ MPS students in a meaningful work experience during its project and 2) student education— a requirement placed on an MPS contractor to engage in a meaningful career-awareness activity that involves MPS students.

Rigorous, yet attainable, goal for student learning growth aligned to appropriate standards set by individual educators. Educators must develop an SLO based on a thorough review of needs, identification of the targeted population, clear rationale for the amount of expected growth, and the identification of specific instructional strategies or supports that will allow the attainment of the growth goal. The ultimate goal of SLO is to promote student learning and achievement while providing for pedagogical growth, reflection and innovation.

MPS programs that provide students with an alternative pathway toward graduation with a high school diploma. Students are directed to a particular pathway depending on the amount of credits they have currently earned. These programs, GED02, AGP, CompetencyBased Curriculum, and Credit Recovery, are offered during or after school.

The person responsible for payment of premiums or whose employment is the basis for eligibility for membership in a health plan.

A year in which all aspects of the educator’s workflow are completed with the evaluator resulting in summary scores for both professional practices and the SLO. The MPS Summer Academy is an innovative approach to extending the learning opportunities for students. There is a strategic focus on teaching explicit literacy skills by engaging students in hands-on science concepts. The Summer Academy program has been developed to build on this foundation while preparing students for the next grade level's Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Summer Food Service Program (SFSP) Summer School Superintendent Student Advisory Council Superintendent’s Summary Report

Supervisory Meeting

Supervisory Memo

Definition standards. This rigorous approach emphasizes the idea of preparation for the upcoming grade level by organizing meaningful experiences during Summer Academy. MPS academic programs are supported by afternoon recreation classes, social activities, healthy meals, and even childcare options.

The Summer Food Service Program provides free meals to low-income children during school vacations. More than 26 million children eat school lunch every day when school is in session, and about half of them receive their meals free or at a reduced price due to low household income. The summer program offers those children nutritious food when school is not in session.

Summer opportunity for high school students for credit recovery and credit acceleration.

A body of high school student representatives that meets with the superintendent and uses a capstone model to engage, organize and advance students and their voice.

Daily summary report that highlights prior day enrollment, attendance, absenteeism, and suspension data for every school in Milwaukee Public Schools for MPS school and district leaders. Data in the report comes for the district’s student information system, Infinite Campus.

A non-disciplinary meeting with an employee to address a concern/violation. Supervisory meetings are used for incidents that do not rise to the level of a misconduct, however must still be addressed with the employee. These meetings are informal and do not require a formal scheduling letter or a union rep, though one may be allowed if requested.

A non-disciplinary letter given to an employee and retained in their department/school file.

This letter is given as a summary of a supervisory meeting and should include the issue, what was discussed at the meeting, as well as expectations moving forward.

Supplemental Early Retirement Plan (SERP) for Teachers

Supplemental Early Retirement Plan for Teachers (frozen as of July 1, 2013)

Supporting Year

A year in which all aspects of the educator’s workflow are completed with an educator’s colleague resulting in a self-assessment of their professional practices and their SLO(s).

System Center End Point Protection (SCEP)

System Center End Point Protection; the anti-virus software used on all district PC's

Systems Thinking Teacher Leader (TL) Technology Support Center (TSC) Termination Letter The Learning Community (TLC) The National Assessment of Educational Progress (NAEP)

Milwaukee Public Schools

Systems thinking utilizes habits, tools and concepts to develop an understanding of the interdependent structures of dynamic systems.

Teacher leader is a term used in K-12 schools for classroom educators who simultaneously take on leadership roles outside of their classrooms to assist in functions of the school.

Location of Tech Support Staff who answer calls and manage helpdesk support requests.

A letter from Human Resources informing an employee that their employment with the district is being terminated.

The online Learning Management System (LMS) used by schools and Central Services departments to bring online and blended learning to MPS employees. This system is powered by Moodle.

The National Assessment of Educational Progress, also known as the Nation's Report Card, is the only nationally representative and continuing assessment of what America’s students know and can do in school. The National Center for Education Statistics in the U.S. Department of Education, is responsible by law for carrying out the NAEP project. It yields public school State results for grades 4 and 8, and public/nonpublic National results for grades 4, 8, and sometimes grade 12. As a part of NAEP, MPS also participates in the Trial Glossary of Terms

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GLOSSARY OF TERMS Term

Theory of Action TIER I INTERVENTION TIER II INTERVENTION TIER III INTERVENTION Third Friday

Title IA

Title ID

Title IIA

Title IIIA

Tot Lot Inspections

Trades

Transformation Network

Transformational Coaching

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Definition Urban District Assessment (TUDA) during the 2018 NAEP assessment, which is used to report on the performance of public school students at the district level. Only randomly selected schools participate annually.

A set of underlying assumptions about how we will move our organization from its current state to its desired future. The MPS theory of action maps out the district’s plans with respect to implementing strategies and assessments selected to add the most value while achieving desired outcomes in schools.

General curriculum that ALL students receive; a variety of differentiation in learning material. (80% of students) Small group intervention (15% of students) ( In addition to Tier I interventions) Individualized strategic intervention; one-on-one interventions. (5% of students) (In addition to Tier I and Tier II interventions) A school’s official enrollment for state aid purposes is the number of students enrolled on the third Friday in September. See Enrollment The primary source of funding and regulation under the ESEA. The federal government provides funds for states to distribute to schools and districts with high percentages of economically disadvantaged children in order to support services that improve student outcomes. Title I, Part A funds ensure that all children have a fair, equal and significant opportunity to obtain a high-quality education and graduate from college career ready.

Federal Neglected and Delinquent funds are provided to enable failing and at-risk neglected, delinquent, and incarcerated youth to have the same opportunity as students in other Title I instructional programs.

Title II, Part A funds are for training, hiring and retaining skilled educators. The funds are distributed by formula based on enrollment (20 percent) and the number of students below the poverty line (80 percent). The law requires local educational agencies (LEAs) to target funds to schools that have the lowest proportion of highly qualified teachers, the largest average class size or are identified for improvement.

Title III, Part A of the Elementary and Secondary Education Act (ESEA), aims to ensure that English language learners (ELL) and immigrant students attain English language proficiency and meet the state’s challenging academic achievement standards.

Tot lot equipment is to be inspected by the school engineer. It is extremely important to inspect the equipment for safety purposes on a daily basis. The grounds within the tot lot area are also the responsibility of the school engineer. Weekly Tot Lot inspection forms must be maintained at the school site by the school engineer.

Labor bargaining unit for the Milwaukee Building and Construction Trades Council, AFLCIO. This unit represents boilermakers, carpenters, electricians, elevator mechanics, heating and cooling, laborers, painters, plasterers, plumbers, roofers, sheet metal workers and steamfitters.

The network is a commitment to accelerate student achievement of some of the district’s highest need schools through a tiered and targeted support, resources and flexibility. The goal of the network is to show evidence of strategies that yield rapid turnaround results and from which other schools can learn.

Transformational coaching is directed at three domains and intends to affect all three areas: (1) The individual client and his behaviors, beliefs and being; (2) The institutions and systems (departments, teams and schools) in which the client works - and the people who work within those systems (students, teacher, and administrators); and (3) The broader educational and social systems in which we live. Transformational coaching works to Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Transformative Reading Instruction (TRI) Transportation Aid

Trauma Sensitive Schools Truancy Abatement and Burglary Suppression (TABS) Tuition Reimbursement

Turnaround Model

Twilight Centers Underfill Unions Universal Free Meal Program

Universal Screener

Universal Screening Urban Agriculture/Aquaponics Milwaukee Public Schools

Definition surface the connections between these three domains, to leverage change between them, and to intentionally direct our efforts so that the impact we have on an individual will reverberate on other levels.

Transformative Reading Instruction is a reading foundation program supported by Milwaukee Succeeds at seven schools.

Aid for distance and hazard-related transportation of both public and non-public school students based on the number of miles transported. This aid excludes amounts paid for special transportation provided to handicapped children.

Schools where staff realize the prevalence of trauma in students’ lives, recognize the impact of trauma on academic and behavioral functioning, respond by providing universal and multi-tiered supports that are sensitive to each student’s unique needs, and are mindful of creating policies, procedures and practices that avoid re-traumatization.

A program that intervenes with students who are truant, deterring them from involvement in the criminal justice system. This is accomplished by promoting school attendance through a collaborative team approach involving students, parents, schools, law enforcement and the Boys and Girls Clubs of Greater Milwaukee.

Reimbursement provided for course work successfully completed by employees. Courses approved for reimbursement are expected to contribute to employee development. In some cases, labor agreements provide for specific types and amounts of reimbursement.

One of four intervention models related to federal education grants that focus on providing state and local education agencies with funds for school improvement. Requires replacing the principal, excising all instructional staff, rehiring no more than 50 percent of the school’s staff and granting the principal sufficient operational flexibility (including staffing, calendars/time and budgeting) to implement fully a comprehensive approach to substantially improve student outcomes.

MPS Twilight Centers offer programming and extended hours at selected schools so young people (ages 12-18) in the city have a safe place to go.

A person serving in an administrative capacity but has not been appointed by the Board of School Directors.

MPS certified and non-certified labor units include ASC, Building and Construction Trades, Milwaukee Teachers’ Education Association, PAMPS, Local 150, Local 420, Local 1053 and Local 1616.

Some schools and districts have chosen to provide universal free meals to all participating students regardless of their household income under two alternative special assistance provisions of the National School Lunch Program (NSLP) and the School Breakfast Program (SBP), known as Provision 2 and Provision 3.

The Educator Effectiveness System in MPS includes the system of growth and development, as well as evaluation, for teachers in the district based on the Danielson Framework for Teaching. The system also includes the principal system of growth, development and evaluation for all principals and assistant principals, based on the Wisconsin Framework for Principal Leadership.

Within the RtI Framework, a universal screening process is used to determine whether each student is likely to meet, not meet, or exceed academic benchmarks or behavioral expectations through the analysis of data from multiple measures.

Urban farming is the production, processing and distribution of food within the bounds of cities and towns. Urban agriculture can include subjects as diverse as vegetable, nut and fruit production, beekeeping for pollination and honey; animal husbandry for milk, eggs Glossary of Terms

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GLOSSARY OF TERMS Term

Violence Prevention Program (VPP)/Violence Free Zone (VFZ) Virtual Private Network (VPN) Wage Compression Welcome Center Wellness Wednesdays

WI Framework for Principal Leadership WIRELESS ACCESS POINT Wisconsin Center for Education Research (WCER) Wisconsin Forward Exam Wisconsin Information Network for Successful Schools (WINSS) Wisconsin Interscholastic Athletic Association (WIAA) Wisconsin Knowledge and Concepts Examinations Criterion-Referenced Test (WKCE-CRT) Wisconsin Retirement System (WRS) Page 170

Definition and meat; small-scale agro-forestry, ornamental horticulture and aquaculture. Aquaculture is a system in which the waste produced by farmed fish or other aquatic animals supplies nutrients for plants grown hydroponically which in turn purify the water.

The Violence Prevention Program is a system-wide program that provides training and support to schools designed to reduce incidents in schools. Established in 1988, it is a team of school psychologists, school social workers, school counselors, and teachers who support the students and staff within the schools. The VFZ is a youth-mentoring program that addresses behaviors resulting in truancy, suspension and other circumstances including low student performances. VFZ youth advisors work with students and school staff to promote a positive climate.

Application needed by staff to access several internal MPS applications.

A situation where employees with fewer years of experience and possibly less education, are hired at wage rates close to, or higher than, other employees in the same job with more experience.

A place where families can receive key MPS services such as enrollment, transfer requests, dispute resolution. Centers are located at Central Services, South High School and Obama S.C.T.E. Wellness Days offer programming and resources at different sites across the city every other week. These resources are free and available to everyone ages 6 and older. Children ages 6-11 must be accompanied by an adult.

A framework developed by a group of Wisconsin educators that organizes school leadership into two domains: (1) The Effective Educators Domain emphasizes the important influence effective leaders have on educator, student, and organizational learning, and (2) The Leadership Actions Domain focuses on leadership behaviors that help shape school working conditions.

Device That Allows Network Connections Without Physical Connection (Airport = Version) The Wisconsin Center for Education Research (WCER) at the University of Wisconsin– Madison’s highly ranked public School of Education is one of the first and most productive education research centers in the world. It has assisted scholars and practitioners develop, submit, conduct and share grant-funded education research for more than 50 years.

The Wisconsin Forward exam is the state assessment for students administered in the subject areas of English language arts and mathematics in grades 3 through 8, in science in grades 4 and 8, and in social studies in grades 4, 8, and 10.

A section of the Wisconsin Department of Public Instruction's website that offers a variety of data about schools in the state, including demographics and performance data as well as teacher qualifications.

The Wisconsin Interscholastic Athletic Association is a voluntary, unincorporated, and nonprofit organization. The Association promotes uniformity of standards in interscholastic athletic competition, and prevent exploitation by special interest groups of the school program and the individual’s ability.

An annually administered student assessment used for school and district accountability under No Child Left Behind. Developed by the Wisconsin Department of Public Instruction, it consists of reading and math assessments in grades 3-8 and 10 as well as science, English language arts, writing and social studies in grades 4, 8 and 10.

Employee Trust Funds - Wisconsin Retirement System for Certificated Employees.

Glossary of Terms

Milwaukee Public Schools

GLOSSARY OF TERMS Term

Definition

WSAS is a comprehensive statewide program designed to provide information about what students know in core academic areas and whether they can apply what they know. The assessments that make up the WSAS include: Wisconsin Forward Exam, Dynamic Learning Maps, ACT Aspire, ACT Plus Writing, and ACT WorkKeys.

Wisconsin Uniform The uniform financial and accounting structure for reporting for public elementary and Financial Accounting secondary schools in the State of Wisconsin. It replaced the Wisconsin Elementary and Requirements (WUFAR) Secondary Accounting System Handbook.

WISEdash is the Wisconsin Information System for Education data dashboard, located at WISEdash http://www.wisedash.dpi.wi.gov/Dashboard/portalHome.jsp.

A handwritten or typed statement from a first-hand witness of an incident that is both Witness Statement dated and signed. In certain circumstances, where a student is unable to write their own statement, administrators may dictate statements verbatim for the student.

The online form submitted by building engineers into the Facilities and Maintenance Work Order Services (FMS) Computerized Maintenance Management System (CMMS) requesting work or services.

All Building employees shall receive a 30-minute, unpaid duty-free lunch period. During the school year, an 11:00 a.m. to 1:00 p.m. window has been established as the span of time in Workday/Building which the 30-minute, unpaid duty-free lunch period must be scheduled for the first shift.

Operations Engineers should discuss the establishment of the regularly scheduled lunch period with their respective school principals.

1. The sequence of administrative or other processes through which a piece of work passes Workflow from initiation to completion.

In MPS, there are three types of elementary program models for world languages: foreign World Languages languages in the classroom, full immersion and partial immersion. All high school students starting with the class of 2021 must complete 2.0 credits in world language to graduate.

Youth Apprenticeship integrates school-based and paid work-based learning to instruct students in employability and occupational skills defined by Wisconsin industries. Students Youth Apprenticeship are simultaneously enrolled in academic classes to meet high school graduation requirements, in a youth apprenticeship related instruction class, and are employed by a participating employer under the supervision of a skilled mentor.

One component of MPS C.A.R.E.S that focuses on the civic engagement of all Milwaukee Youth Mobilization youth.

The Youth Risk Behavior Survey (YRBS) asks students about health behaviors of students in Youth Risk Behavior grades 6 through 12. The survey has specific questions related to nutrition, physical Survey (YRBS) activity, tobacco, alcohol, and other drug use. Results from the survey are used by MPS to plan risk reduction efforts and for the Project AWARE grants.

Wisconsin Student Assessment System (WSAS)

Milwaukee Public Schools

Glossary of Terms

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Milwaukee Public Schools

Important Contact Information SCHOOL SUPPORT Central Region – Reginald Lawrence II, Ed.D.

414-475-8998

lawrenrl@milwaukee.k12.wi.us

East Region – Katrice Cotton, Ed.D.

414-475-8974

cottonkm@milwaukee.k12.wi.us

Northwest Region – Carletta Noland, Ed.D.

414-475-8466

nolandcm@milwaukee.k12.wi.us

Southwest Region – Rosana Mateo, Ed.D.

414-475-8016

benishr@milwaukee.k12.wi.us

Contracted Schools – Marla Bronaugh

414-475-8140

bronaumd@milwaukee.k12.wi.us

Central – Seemi Daniel

414-773-9805

daniels@milwaukee.k12.wi.us

East – Brian Terrell

414-773-9946

terrelbg@milwaukee.k12.wi.us

Northwest – RoseMary Oliveira

414-475-8138

oliveirk@milwaukee.k12.wi.us

Southwest – Kim Callies

414-475-8289

calliekx@milwaukee.k12.wi.us

414-475-8274

comm@milwaukee.k12.wi.us

414-283-4600

fms@milwaukee.k12.wi.us

Department of Employment Relations

414-475-8280

564@milwaukee.k12.wi.us

Department of Talent Management

414-475-8224

565@milwaukee.k12.wi.us

Employee Rights Administration Division

414-773-9876

BUDGET SUPPORT

COMMUNICATIONS & MARKETING SUPPORT Main number

FACILITIES & MAINTENANCE SUPPORT Main number

HUMAN RESOURCES SUPPORT

PUPIL TRANSPORTATION SUPPORT Main number

414-475-8058

tran@milwaukee.k12.wi.us

Central – Irene Borenstein

414-475-8452

borensir@milwaukee.k12.wi.us

East – Mary Spidell

414-475-8598

spidelmm@milwaukee.k12.wi.us

Northwest – Cheryl Moseley

414-475-8451

moseleca@milwaukee.k12.wi.us

Southwest – Barbara Barnes

414-475-8884

barnesb1@milwaukee.k12.wi.us

Contracted Schools – Gene Campbell

414-475-8550

campbegw@milwaukee.k12.wi.us

414-345-6635

556@milwaukee.k12.wi.us

SPECIALIZED SERVICES SUPPORT

SCHOOL SAFETY & SECURITY SUPPORT Main number

STUDENT SERVICES SUPPORT Main number

414-475-8448

TECHNOLOGY SUPPORT Help Desk

414-438-3400

tsc@milwaukee.k12.wi.us

VOLUNTEERS, PARTNERSHIP DEVELOPMENT, ADOPT-A-SCHOOL SUPPORT Main number

414-475-8285

partners@milwaukee.k12.wi.us

Darienne B. Driver, Ed.D., Superintendent Senior Team Gina Spang, P.E., Chief of Staff Tonya Adair, Chief Innovation and Information Officer Himanshu Parikh, Chief Human Resources Officer Ruth Maegli, Chief Academic Officer Keith Posley, Ed.D., Chief School Administration Officer Wendell Willis, Chief Operating Officer Sue Saller, Manager, Superintendent’s Initiatives Ashley Lee, Special Assistant to the Superintendent

Playbook Project Team Project Champion: Tonya C. Adair Project Leader: Marie Thompson Project Team: Ashley Adsit, Leah Alsteen, Shannon Gordon, Derek Knox, Andrew Muriuki, Julia Petersen, Katie Reiter & Jasmine Wells Special thanks to office chiefs, department directors, and staff for your responsiveness and enthusiastic support of this Playbook.

For updates, changes or feedback, please email grants@milwaukee.k12.wi.us

NONDISCRIMINATION NOTICE It is the policy of the Milwaukee Public Schools, as required by section 118.13, Wisconsin Statutes, that no person will be denied admission to any public school or be denied the benefits of, or be discriminated against in any curricular, extracurricular, pupil services, recreational or other program or activity because of the person’s sex, race, color, religion, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation or physical, mental, emotional or learning disability.

This policy also prohibits discrimination under related federal statutes, including Title VI of the Civil Rights Act of 1964 (race, color, and national origin), Title IX of the Education Amendments of 1972 (sex), and Section 504 of the Rehabilitation Act of 1973 (disability), and the Americans with Disabilities Act of 1990 (disability).

The following individuals have been designated to handle inquiries regarding the nondiscrimination policies: For section 118.13, Wisconsin Statutes, federal Title IX: Matthew Boswell, Senior Director, Department of Student Services, Room 133, Milwaukee Public Schools, 5225 W. Vliet St., P.O. Box 2181, Milwaukee, WI, 53201-2181 For section 504 of the Rehabilitation Act of 1973 (Section 504), federal Title II: Jeff Molter, 504/ADA Coordinator for Students, Department of Specialized Services, 6620 W. Capitol Dr., Milwaukee, WI, 53216. (414) 438-3677 TTD: (414) 475-8139