What Types Of Patient Records Should Law Firms Index?

What Types of Patient Records Should Law Firms Index?

To deal with different types of lawsuits and to collect crucial evidence for each case, attorneys may require indexing and organizing of patient medical records.

Attorneys handling lawsuits such as personal injury, medical malpractice or workers compensation may have to deal with diverse patient medical records. They can rely on accurate medical records organization and indexing services provided by experienced companies to understand the sequence of various medical encounters and events. Well-sorted records help legal professionals’ access relevant details in just a click, identify providers and other details necessary for the case, reduce workload and save time for case evaluations.

Law firms often have to index different types of records related to Physician Notes, Emergency Department Reports, Medication Administration Records, Diagnostic Tests and more.

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Records that are often indexed include 

Radiographs (x-rays, CT scans, MRIs, ultrasounds)

Radiograph index can be in chronological order, location-based, or based on the type of study.

The index contains 1. dates of service 2. type of radiograph 3. location where the radiograph was obtained, and 4. whether the radiograph was produced as a film or digitally 

Pleadings

Pleadings are usually indexed by paralegals, legal secretaries or legal nurse consultants.

A pleading index table usually has four columns that include 1. Tab Numbers – the numbers assigned to each pleading 2. Filing Party – which party filed the pleading: plaintiff or defendant 3. Description – title of the pleading: Order or Notice of Deposition 4. Date Filed/Received – date the document was entered, or received 

Pathology Specimens

For lawsuit purposes, pathology specimens are indexed by 1. dates of service 2. the location where the specimens were obtained and 3. the specimen numbers Medical records indexing solutions include adding bookmarks and hyperlinks to make navigation simpler. While hyperlinks allow navigation to specific source pages, bookmarks allow organization by user-defined categories. Professional medical record review companies

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organize records on the basis of categories such as document type, provider and facilities or location, which supports speedy review and analysis.

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