Inland rail symposium

2014 PARTNERSHIP SPONSOR PACK AGE

MELBOURNE TO BRISBANE

INLAND RAIL SYMPOSIUM www.inlandrail.com.au ... show there is support for this nation building project!

Corridor of Opportunity

Presented by MBIRA, MPSC and Border Region of Councils

MBIRA

MELBOURNE•BRISBANE INLAND RAIL ALLIANCE

Melbourne to Brisbane Inland Rail CORRIDOR OF OPPORTUNITY The symposium will provide an opportunity to look at the linkages that transport provides to a collaborative, fully integrated freight supply chain to maintain Australia’s international competitiveness....

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INVITATION

Planning for the Melbourne to Brisbane Inland Rail has commenced with $300 million dollars allocated in the federal budget for corridor acquisition and rail alignment. The Honourable Warren Truss, Deputy Prime Minister and Minister for Infrastructure has established an Implementation Group chaired by former Deputy Prime Minister, John Anderson to fast track the Inland Railway with construction to commence within three years and be completed within 10 years.

The time is now to become involved and have your say on how this Corridor of Opportunity is developed, hence we invite your business to sponsor the Melbourne to Brisbane Inland Rail Symposium 2014, which will be held on 7 March 2014 in Moree, New South Wales. Involvement as a sponsor offers long lasting benefits well beyond the close of the event.

The Symposium will provide an opportunity to look at the linkages that transport provides to a collaborative, fully integrated freight supply chain to maintain Australia’s international competitiveness.

It will also allow dialogue to continue, building the knowledge base and enhancing the capacity to inform policy decisions and appropriate construction of the Melbourne to Brisbane Inland Rail as a nation building project.

The Symposium is expecting an attendance of 150-200 delegates from rail, road, port, agriculture, resources and other key industries, as well as all levels of government to consider a holistic view of inter modal transport management.

We urge you to contact us at your earliest convenience to ensure you receive the greatest level of exposure.

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ABOUT MOREE

Moree is a progressive and dynamic town located in north western New South Wales along the New South Wales and Queensland border and situated at the heart of NSW’s northern wheat belt.

The Shire of Moree Plains is one of the largest local government areas within New South Wales and is home to a progressive community; boasting strong agricultural industries in cotton, grain and oilseeds.

It has a Mediterranean style climate making it highly adaptable to alternative farming enterprises.

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THE VENUE

The Moree Memorial Hall provides an impressive example of early 1900s architecture located at the heart of the central business district. The Hall offers a range of client, business, exhibition and event related services to deliver outcomes beyond expectation. The Moree Memorial Hall provides a stand-alone tiered auditoria accommodating 585 people theatre style, 325 people banquet style.

Stage and dressing rooms, gallery and undercover overflow area are all provided under one roof.

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THE PROGRAMe

Under the overall theme, Melbourne to Brisbane Inland Rail – Corridor of Opportunity, the one day conference program will be driven by three key themes: 1.

The role of private industry and all levels of Government in the Inland Rail task.

2.

How we collaborate to get the best 21st Century Inland Rail result.

3.

Economic development opportunities for Regional Australia.

Melbourne to Brisbane Inland Rail Alliance Support and recognition of the importance of the Melbourne to Brisbane Inland Railway has been increasing since the Melbourne to Brisbane Inland Rail Symposium held in Parkes in June 2012. From which the below communiqué was decided upon: For the betterment of the Nation, delegates to this Symposium call on the current and future Commonwealth Governments of Australia and the Queensland, Victorian and New South Wales Governments and local authorities along the route to set common timelines and budgets and commit to build the Melbourne to Brisbane Inland Rail, to future-standards, during the current decade.

Similar enthusiasm was generated after the 2006 Symposium, which resulted in the formation of the Melbourne to Brisbane Inland Rail Alliance (Alliance).

Parkes and Moree Plains Shire Councils are in the process of re-establishing the Alliance and have written to every Council along the route asking them to approve a Council resolution supporting the Melbourne to Brisbane Inland Rail. To date over 75% of the Councils have responded positively to this request. The Mayor of Parkes Cr Ken Keith is currently acting as interim Alliance chair and the Deputy Mayor of Moree Plains Cr Sue Price is the interim Deputy Chair.

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WHY SPONSOR?

Sponsoring the Melbourne to Brisbane Inland Rail Symposium 2014 presents a unique opportunity for stakeholders within the industry to highlight their commitment and support to an integrated freight supply chain. It offers your organisation: • marketing opportunities, national exposure during the entire life of the event • access to approximately 200 influential and engaged delegates • connections with leading industry professionals • the chance to unlock and share knowledge • the opportunity to provide input into this nation building project.

Packages have been developed to maximise exposure and activities for all sponsors and we are more than happy to tailor any of them to suit your required benefits and budget. All packages include: • promotional and branding opportunities • corporate networking • marketing opportunities.

Funds raised through sponsorship will be used to fund the Melbourne to Brisbane Inland Rail Symposium 2014 and future activities of the Melbourne to Brisbane Inland Rail Alliance.

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PARTNERSHIP SPONSOR PACKAGES

MAJOR PARTNER $5,000 + GST

SUPPORTING PARTNER $3,000 + GST

CONTRIBUTING PARTNER $1,500 + GST

Corporate Networking and Client Entertaining

Corporate Networking and Client Entertaining

Corporate Networking and Client Entertaining

Registration

Registration

Registration

• T wo (2) x complimentary registrations including catering and all conference sessions • Two (2) x complimentary Welcome Dinner tickets

• One (1) x complimentary registrations including all catering and all conference sessions • One (1) x complimentary Welcome Dinner tickets

• One (1) x complimentary registration including all catering and all conference sessions

Delegate information • An electronic copy of the delegate list will be provided prior to and after the conference to allow you to target networking and meetings

Delegate information • An electronic copy of the delegate list will be provided after the conference.

Publicity and Promotion Printed materials • Organisation’s logo in the Symposium Program and a 100 word organisational profile Signage • Organisation’s logo on Melbourne to Brisbane Inland Rail sponsor signage displayed at the venue Website • Organisation’s logo on the Sponsor’s page of the Melbourne to Brisbane Inland Rail website and a 100 word organisational profile • Logos displayed can be linked directly to your website Audio visual • Audio visual logo recognition in the plenary room Trade exhibition • One (1) x Exhibition space including power supply and fascia signage with organisation’s name (sponsor will be responsible for own cost associated with setting up and staffing the display) • One (1) x Exhibitor Registration including all catering and plenary sessions Marketing/advertising (Sponsor supplied) • One (1) x half (1/2) page, full colour advertisement in the Symposium Program • Inclusion of promotional items to delegates if you wish to provide this

Publicity and Promotion Printed materials • Organisation’s logo in the Registration Brochure • Organisation’s logo in the Symposium Program and a 75 word organisational profile Signage • Organisation’s logo on Melbourne to Brisbane Inland Rail Symposium 2014 sponsor signage displayed at the venue Website • Organisation’s logo on the Sponsor’s page of the Melbourne to Brisbane Inland Rail Symposium 2014 website and a 60 word organisational profile • Logos displayed can be linked directly to your website Audio visual • Audio visual logo recognition in the plenary room Trade exhibition • One (1) x Exhibition space including power supply and fascia signage with organisation’s name (sponsor will be responsible for own cost associated with setting up and staffing the display) • One (1) x Exhibitor Registration including all catering and plenary sessions Marketing/advertising (Sponsor supplied) • One (1) x quarter (1/4) page, full colour advertisement in the Symposium Program • Inclusion of promotional items to delegates if you wish to provide this

Delegate information • An electronic copy of the delegate list will be provided after the conference Publicity and Promotion Printed materials • Organisation’s logo in the Registration Brochure • Organisation’s logo in the Symposium Program and a 50 word organisational profile Signage • Organisation’s logo on Melbourne to Brisbane Inland Rail Symposium 2014 sponsor signage displayed at the venue Website • Organisation’s logo on the Sponsor’s page of the Melbourne to Brisbane Inland Rail Symposium 2014 website and a 50 word organisational profile • Logos displayed can be linked directly to your website Audio visual • Audio visual logo recognition in the plenary room Trade exhibition • One (1) x Exhibition space including power supply and fascia signage with organisation’s name (sponsor will be responsible for own cost associated with setting up and staffing the display) • One (1) x Exhibitor Registration including all catering and plenary sessions Marketing/advertising (Sponsor supplied) • One (1) x quarter (1/4) page, full colour advertisement in the Symposium Program • Inclusion of promotional items to delegates if you wish to provide this

We are more than happy to tailor the above package to suit your desired benefits and budget whilst maximising your exposure.

The Moree Plains Shire Council reserves the right to amend these packages subject to change in the program format.

PARTNERSHIP SPONSOR AGREEMENT This agreement is between Moree Plains Shire Council (Council) and the organisation identified on this form (Sponsor). This agreement provides the terms and conditions for sponsorship by a Sponsor of the Melbourne to Brisbane Inland Rail Symposium 2014 to be held 7 March 2014 in Moree NSW, which is being hosted by Council, the Border Region of Councils and other associated activities of the Melbourne to Brisbane Inland Rail Alliance (Alliance).

Contact Details

Description of benefits and sponsor obligations

Contact person:

Complimentary registration. Major Partner Sponsors will receive two complimentary conference registrations and two tickets to the Welcome Dinner. A Supporting Partner Sponsor will receive one complimentary conference registration and one ticket to the Welcome Dinner. A Contributing Partner Sponsor will receive one complimentary conference registration.

Position:

Exhibit space. Sponsor is entitled to an exhibit space to display marketing materials, provide demos and to allow conference participants to interact with Sponsor representatives, provided that Sponsor has confirmed that it wishes to have an exhibit space. Each exhibit space comes with one exhibitor pass to allow staffing of the booth. Exhibit space is limited and will be allocated on receipt of this completed Agreement, including a request by Sponsor for an exhibit space.

Suburb:

Logo in conference program and signage. Sponsor will have its logo displayed in the conference program of activities and in the sponsor section of conference signage. Sponsors are is required to submit its logo in high resolution ‐ EPS and high resolution JPEG format no later than 14 February 2014.

Advertising in Symposium program. Major Partner Sponsors receive a half page advertisement and Supporting and Contributing Partner Sponsors receive quarter page advertisements in the Symposium program. The Partner Sponsors that get the most out of their sponsorship are those who actively promote their presence at the conference and provide any required materials in a timely manner. Council reserves the right to approve any conference advertisement. Please submit files by 14 February 2014.

Website listing. Sponsor will have its their logo and link to its website posted on the Alliance conference web page. Sponsor’s organisational profile will also be listed on the conference website and in the Symposium Program – please provide a profile (Major Sponsor 100 words, Supporting Sponsor 75 words and Contributing Sponsor 50 words or less) and website link within 30 days of signing this Agreement or by 14 February 2014, whichever occurs first. Council reserves the right to approve any organisational profile.

Partner Sponsor promotion. Sponsor will provide a link from it’s website to the conference website home page (http://www.inlandrail.com.au/) and will promote the conference in a positive manner with their clients. Verification of this link should be provided to Council within 30 days of signing or by 14 February 2014, whichever occurs first.

Partner Sponsor payment. Sponsors agrees to pay the full sponsorship fee associated with the selected package (or otherwise agreed with Council) within 30 days of signing this Agreement or by 14 February 2014, whichever occurs first. All payments must be made in clear funds in Australian dollars. A tax invoice will be issued by Council once the payment has been processed. Sponsorship fees are non‐refundable with the exception of unforeseen circumstances that force a cancellation of the entire event.

Partner Sponsor personnel. Please keep in mind that all sponsor attendees are representing the sponsor. Therefore, professional dress is suggested.

Intellectual property. Council, the Border Region of Councils and the Alliance shall only use material supplied by Sponsor (including its logo) in accordance with the terms of this Agreement.

Any conference content, including but not limited to photos, videos, slides, or papers, are considered property of Council and shall not be posted or disseminated by Sponsor without express written approval of Council.

As a part of the Symposium, Sponsor (and those attending on its behalf) may be directly or incidentally photographed or videoed. Unless otherwise agreed with Council, Sponsor (and those attending on its behalf) hereby consent for its/his/her image in photographs and/or videos arising from participation in the Symposium to be included and used in the various forms of promotions and initiatives which Council, the Border Region of Councils and the Alliance undertakes in relation to the Melbourne to Brisbane Inland Rail.

Indemnification. Each of Council and Sponsor (the “Indemnifying Party”) shall indemnify the other party (the “Indemnified Party”) against and save each other harmless from any and all proceedings at law or in equity, claims, liabilities, damages, costs, payments and expenses, including reasonable solicitor’s fees, asserted against or incurred by the Indemnified Party, arising directly out of or in connection with the negligence or wilful misconduct of the Indemnifying Party in the performance of this Agreement including, but not limited to, any claim for damages to property or injuries to persons, to the extent that such damages or injuries shall have been caused by, or shall have resulted from the wilful or negligent acts or omissions of the Indemnifying Party, or its employees or agents.

Complete agreement. This Agreement contains the entire understanding between the parties with respect to the conference sponsorship benefits and obligations and supersedes all prior oral and written understandings, arrangements and agreements between the parties.

Disclaimer. The entitlements listed in this document are offered on the basis that confirmation of a sponsor’s involvement is received prior to the deadline specified by the Event Organiser (e.g. production of promotional material).

Governing Law. This Agreement is governed by the laws of New South Wales and each party irrevocably submits to the non-exclusive jurisdiction of the courts of New South Wales.

I/we agree to the terms outlined above and declare I am authorised to make this commitment on behalf of my organisation.

Name:_______________________________________________________________________ Position:______________________________________________________________________ Signature:______________________________________ Date:___________________________

Organisation:

Address State:

Postcode:

Telephone: Email:

Partnership Sponsor Type Exhibit Space: I request an exhibit space:

Yes

No

Exhibit space is limited and will be allocated on receipt of Partnership Sponsor Agreement form Major Partner

$5,000

Supporting Partner

$3,000

Contributing Partner $1,500

Payment Details: Electronic Funds Transfer: Name: Moree Plains Shire – MBIR Symposium 2014 Bank Commonwealth Bank of Australia BSB Code: 062 574 Account No: 00001239 Transaction <MBIR, initials, company> If payment is by Electronic Funds Transfer, please forward remittance advice.

Cheque: Please make cheques payable in Australian Dollars to Moree Plains Shire Council and mail to Moree Plains Shire Council c/o MBIR Symposium 2014 PO Box 420 Moree NSW 2400 Credit Card:

MasterCard

Visa

Cardholder name: Card number: Cardholder signature:

Expiry date: Date:

Cardholder information will only be used for purposes of registration to the MBIR Symposium 2014 as indicated in the completed fields above.

Privacy: Yes, I consent to my abovementioned details being published in the delegates listing No, I do not consent

Send Completed Form To secure your sponsorship package, please return this completed form to: Melbourne to Brisbane Inland Rail Symposium 2014, c/o Moree Plains Shire Council, PO Box 420, Moree NSW 2400, Email: council@mpsc.nsw.gov.au Enquiries to: John Carleton, Executive Projects Manager, 02 6757 3222, council@mpsc.nsw.gov.au