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MONTGOMERY COUNTY, VIRGINIA

PROPOSED BUDGET for fiscal year 2021


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET for fiscal year 2021

BOARD OF SUPERVISORS

Steve Fijalkowski Chair District C

Sara Bohn Vice Chair District A

Darrell Sheppard District E

Sherri Blevins District B

Mary Biggs District F

Todd King District D

April DeMotts District G

F. Craig Meadows | County Administrator L. Carol Edmonds | Deputy County Administrator Angela M. Hill | Director of Finance/Chief Fin. Officer Marc M. Magruder | Budget Manager Paul F. Kaiser | Business/Financial Analyst Susan S. Dickerson | Administrative Coordinator


COVER IMAGES Clockwise: Riner fire station construction, children play at Mid-County Park, Animal Care and Adoption Center Clear the Shelters event, fall in Eastern Montgomery, Sheriff’s Office EFFORT event.


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET for fiscal year 2021

TABLE OF CONTENTS


Table of Contents OVERVIEW OF MONTGOMERY COUNTY....................................................................................... 5 BUDGET SUMMARY..................................................................................................................... 13 All Funds Summary..........................................................................................................................23 Expenditures by Division..................................................................................................................27 Summary of Full-Time Employees/Equivalents..................................................................................31 Graphs.............................................................................................................................................35 Organization Chart...........................................................................................................................53

UNDERSTANDING THE BUDGET.................................................................................................. 57 REVENUE SUMMARY................................................................................................................... 65 Revenue Estimates...........................................................................................................................77 Financial Policies.............................................................................................................................91

EXPENDITURE PLANS.................................................................................................................. 95 Revenue Sharing..............................................................................................................................97 Board of Supervisors........................................................................................................................101 County Administration......................................................................................................................105 County Attorney...............................................................................................................................111 Financial and Management Services................................................................................................115 Insurance.........................................................................................................................................119 Information Technology....................................................................................................................123 Commissioner of the Revenue - Compensation Board.......................................................................127 Commissioner of the Revenue - Assessments...................................................................................131 Treasurer - Compensation Board......................................................................................................135 Treasurer - Collections......................................................................................................................139 Electoral Board/Registrar.................................................................................................................143 Commonwealth Attorney..................................................................................................................147 Circuit Court....................................................................................................................................151 General District Court.......................................................................................................................155 Juvenile and Domestic Relations Court.............................................................................................159 Magistrate........................................................................................................................................163 Clerk of the Circuit Court..................................................................................................................167 Sheriff - Compensation Board...........................................................................................................171 Sheriff - County................................................................................................................................177 Fire Departments and Rescue Squads..............................................................................................183 Animal Care and Adoption Center.....................................................................................................189 General Services..............................................................................................................................193 Children’s Services Act.....................................................................................................................199 Human Services...............................................................................................................................203


New River Valley Health District........................................................................................................207 Social Services.................................................................................................................................211 Parks and Recreation.......................................................................................................................215 Regional Library System...................................................................................................................221 Planning and GIS Services................................................................................................................225 Economic Development....................................................................................................................231 Other Agencies................................................................................................................................235 Contingencies - General...................................................................................................................251 Contingencies - Special....................................................................................................................255 Law Library......................................................................................................................................259 Montgomery County Public Schools.................................................................................................263 Montgomery County Public Schools Capital......................................................................................267 General Government Debt Services..................................................................................................271 Montgomery County Capital.............................................................................................................275


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET

for fiscal year 2021

OVERVIEW OF MONTGOMERY COUNTY


OVERVIEW OF MONTGOMERY COUNTY

Montgomery County, Virginia Since its founding in the eighteenth century, Montgomery County has experienced a rich history in agriculture, manufacturing, and technology with ties to notable historical figures to include George Washington and even Daniel Boone. The county has experienced consistent growth throughout the years. Montgomery County – which is home to two of the state’s four largest towns, Blacksburg and Christiansburg – is a high-tech community strategically located on the Interstate 81 corridor. The county provides a full range of services to its more than 100,000 residents to include: law enforcement; fire and rescue; planning and GIS; economic development; social services; courts; parks and recreation; general services; environmental services; animal control; libraries; and schools. Montgomery County traces its origin to 1776 when it was formed and named after General Richard Montgomery, an American hero of the French and Indian War and the American Revolution. The first settlement, Draper’s Meadow, was established in the 1740s but was destroyed by Shawnee Indians during the French and Indian War. Christiansburg, the county seat, was incorporated in 1792 and named in honor of Colonel William Christian. This community was an important stop on the Wilderness Road, which roughly corresponds to the present day U.S. Route 11. As the retail hub of the county, Christiansburg is host to several shopping centers and restaurants. Blacksburg was incorporated in 1871. The town originated on tracts of land donated by William Black – for whom it was named – and was established at the same site as the previous settlement of Draper’s Meadow. Blacksburg is home to Virginia Tech, one of the nation’s leading educational institutions and research universities. The OVERVIEW OF MONTGOMERY COUNTY : 7


OVERVIEW OF MONTGOMERY COUNTY town is also home to the Virginia Tech Corporate Research Center. Graduates from area colleges and universities add to the abundant, educated workforce to make a probusiness community with a solid mix of high-tech, manufacturing, retail and professional services – including a variety of Fortune 500 firms.

Snapshot: Population and Economy The graphics and charts provided below have been obtained from the Labor Market Information report provided by the Virginia Employment Commission.

Status of our Economy:

Expected to outgrow our urban neighbor by 2030. Source: Weldon Cooper Center for Public Service, U.Va., 2017.

Population by Gender Source: 2010 Census.

Male 52%

Population by Gender

OVERVIEW OF MONTGOMERY COUNTY : 8

Female 48%


OVERVIEW OF MONTGOMERY COUNTY Population by Age

Population by Age

Source: 2010 Census. Under 5 years 5-9 years 10-14 years 15-19 years 20-24 years 25-29 years

30-34 years 35-39 years 40-44 years 45-49 years 50-54 years 55-59 years 60-64 years 65-69 years 70-74 years

75-79 years 80-84 years 85 years and over 0

5000

10000

15000

Asian 5% Black or African American 4% Hispanic 3% Multiple Races 2%

White 85%

Other 1%

Population by Race/Ethnicity

American Indian or Alaskan Native <1% Native Hawaiian/Pacific Islander <1%

OVERVIEW OF MONTGOMERY COUNTY : 9

20000


OVERVIEW OF MONTGOMERY COUNTY Projected Population Change

Source: U.S. Census Bureau, Virginia Employment Commission. Projected Population Change: Montgomery County 140000

120000

100000

80000

60000

40000

20000

0

2000

2010

2020

2030

2040

Projected Population Change: Virginia 12000000

10000000

8000000

6000000

4000000

2000000

0 2000

2010

2020

2030

Economic Profile

2040

Montgomery County maintains a few of the very industries that were popular at its inception to include agriculture and manufacturing. In addition, technology, health care, education, retail, hospitality, and food service are now among popular industries throughout the county. According to the Local Area Unemployment Statistics by the Virginia Employment Commission, Montgomery County consistently maintains an average unemployment rate that is lower than the national average, with a recorded rate of 2.4 percent compared to the national rate of 3.3 percent as of November 2019. OVERVIEW OF MONTGOMERY COUNTY : 10


OVERVIEW OF MONTGOMERY COUNTY Unemployment Rates - Past 12 Months

Source: Virginia Employment Commission, Economic Information & Analytics, Local Area Unemployment Statistics. Montgomery County

Virginia

United States

Nov. 2018

2.6%

2.5%

3.5%

Dec. 2018

2.5%

2.6%

3.7%

Jan. 2019

3.2%

3.2%

4.4%

Feb. 2019

3.2%

3.2%

4.1%

Mar. 2019

2.9%

3.0%

3.9%

Apr. 2019

2.4%

2.5%

3.3%

May 2019

3.0%

2.9%

3.4%

Jun. 2019

3.2%

2.9%

3.8%

Jul. 2019

3.1%

2.9%

4.0%

Aug. 2019

2.8%

2.7%

3.8%

Sept. 2019

2.5%

2.5%

3.3%

Oct. 2019

2.5%

2.4%

3.3%

Nov. 2019

2.4%

2.5%

3.3%

Date

Employment by Industry

Source: Virginia Employment Commission, Economic Information & Analytics, Quarterly Census of Employment and Wages (QCEW), 2nd Quarter (April, May, June) 2019. Industry

Number of Employees

Agriculture, Forestry, Fishing and Hunting

82

Mining, Quarrying, and Oil and Gas Extraction

59

Construction

1069

Manufacturing

5340

Wholesale Trade

441

Retail Trade

4903

Transportation and Warehousing

353

Information

391

Finance and Insurance

537

Real Estate and Rental and Leasing

677

Professional, Scientific, and Technical Services

2156

Management of Companies and Enterprises

163

Administrative and Support and Waste Management

1634

Educational Services

441

Health Care and Social Assistance

4431

Arts, Entertainment, and Recreation

392

OVERVIEW OF MONTGOMERY COUNTY : 11


OVERVIEW OF MONTGOMERY COUNTY Industry

Number of Employees

Accommodation and Food Services

4508

Other Services (except Public Administration)

993

Government Total

13593

Federal Government

209

State Government

9068

Local Government

4316

Unclassified

96

OVERVIEW OF MONTGOMERY COUNTY : 12


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET for fiscal year 2021

BUDGET SUMMARY


BUDGET SUMMARY

Introduction The FY 21 County proposed budget for all funds (net of transfers) totals $209.3 million. The General Fund budget totals $134.8 million, including transfers to other funds, such as the School Operating Fund. The School Operating Fund totals $121.1 million, including the transfer from the County of $53.4 million. The general government portion of the General Fund (net of transfers to other funds) totals $52.6 million and the School Operating Fund (net of transfers) totals $120.7 million. The total County budget also includes the Debt Service Fund ($24.7 million), the Law Library Fund ($17,600), the School Nutrition Fund ($5.2 million), funding for County Capital ($3.5 million), School Capital ($2.2 million), and the Economic Development Authority Incentive Program ($0.4 million). The proposed FY 21 real estate tax rate remains at 89 cents per $100 of assessed value as was approved in the FY 20 budget.

Debt Service County 2%

Debt Service Schools 9%

County Capital 2%

General Govt 25%

FY 21 Proposed Budget $209.3 Million

School Capital 1% School Nutrition 3%

School Operating 58%

BUDGET SUMMARY : 15


BUDGET SUMMARY GENERAL FUND General Fund Summary

FY 20 Budget

Real Estate Tax Rate

FY 21 Budget

Difference

% Change

0.89

0.89

-

-

Revenue

130,664,455

134,765,163

4,100,708

3.14%

Total General Fund Revenue

130,664,455

134,765,163

4,100,708

3.14%

6,434,771

6,678,070

243,299

3.78%

General Government Admininstration Tax Assessment and Collection

2,070,083

2,055,716

(14,367)

-0.69%

Judicial Administration

2,130,481

2,226,908

96,427

4.53%

Public Safety

18,466,732

18,755,535

288,803

1.56%

Public Works

6,129,217

6,129,460

243

0.00%

Health and Welfare

9,416,204

9,590,691

174,487

1.85%

Parks, Recreation and Cultural

4,108,345

4,110,422

2,077

0.05%

Community Development

1,716,045

1,790,071

74,026

4.31%

Contingencies

1,000,305

1,293,506

293,201

29.31%

Subtotal General Government Portion of General Fund

51,472,183

52,630,379

1,158,196

2.25%

Transfer - School Operating

51,827,273

53,377,273

1,550,000

2.99%

Transfer - Debt Service

21,336,953

22,700,165

1,363,212

6.39%

2,111,523

2,146,173

34,650

1.64%

380,000

380,000

-

0.00%

3,536,523

3,531,173

(5,350)

-0.15%

130,664,455

134,765,163

4,100,708

3.14%

Transfer - School Capital Transfer - EDA Transfer - County Capital Total General Fund Expenditures

Summaries of Major Expenditure Areas General Administration General Administration

FY 20 Budget

FY 21 Budget

Difference

% Change

Revenue Refunds

$195,000

$195,000

$0

0.00%

Board of Supervisors

$273,931

$270,632

($3,299)

-1.20%

County Administration

$792,723

$806,784

$14,061

1.77%

Human Resources

$715,372

$727,476

$12,104

1.69%

Public Information

$272,153

$360,911

$88,758

32.61%

County Attorney

$355,641

$382,368

$26,727

7.52%

$1,209,495

$1,225,460

$15,965

1.32%

$208,195

$208,195

$0

0.00%

$1,949,226

$2,015,760

$66,534

3.41%

$463,035

$485,484

$22,449

4.85%

$6,434,771

$6,678,070

$243,299

3.78%

Financial & Management Services Insurance Information Technology Registrar Total

In the area of General Administration, the budget increases are in seven areas: County Administration, Human Resources, Public Information, County Attorney, Financial & Management Services, Information Technology, and the Registrar. BUDGET SUMMARY : 16


BUDGET SUMMARY

Public Information - funds are added for a full-time Administrative Assistant to help support the Public

Information Office and staff the front desk in the Government Center. Funds are also added to upgrade the audio equipment in the Board room.

Human Resources – funds are added to support the increased cost of the County’s employee health

clinic.

Information Technology –funds are added to cover the software license increases for various applications throughout the County. Registrar – funds are added to begin a replacement schedule for electronic poll books and to cover the one-time costs associated with the 2020 Presidential election.

County Attorney – funds are added to cover the cost of code enforcement violations for mowing and trash clean up and for indigent burials to meet code requirements.

Other changes in County Administration, Financial & Management Services, and the Board of Supervisors budgets are due to changes in fringe benefit rates.

Tax Assessment and Collection Tax Assessment and Collection

FY 20 Budget

FY 21 Budget

Difference

% Change

Commissioner of Revenue

$1,040,226

$1,041,533

$1,307

0.13%

Treasurer

$1,029,857

$1,014,183

($15,674)

-1.52%

Total

$2,070,083

$2,055,716

($14,367)

-0.69%

In the area of Tax Collection and Assessment, the changes are related to turnover and vacancy savings.

Judicial Administration Judicial Administration Circuit Court

FY 20 Budget

FY 21 Budget

Difference

% Change

$213,850

$214,773

$923

0.43%

General District Court

$21,711

$21,711

$0

0.00%

Juvenile & Domestic Relations Court

$20,524

$20,524

$0

0.00%

$5,000

$5,000

$0

0.00%

Clerk of the Circuit Court

$701,131

$715,542

$14,411

2.06%

Commonwealth Attorney

$1,168,265

$1,249,358

$81,093

6.94%

Total

$2,130,481

$2,226,908

$96,427

4.53%

Magistrate

The most significant change in Judicial Administration is the addition of a Legal Assistant position added off cycle in the Commonwealth Attorney’s Office. Other changes are due to fringe benefit increases in the Circuit Court and the Clerk of the Circuit Court’s Offices.

BUDGET SUMMARY : 17


BUDGET SUMMARY Public Safety Public Safety

FY 20 Budget

Emergency Services Coordinator Sheriff

FY 21 Budget

Difference

% Change

$157,113

$146,805

($10,308)

-6.56%

$15,003,161

$15,244,683

$241,522

1.61%

$836,888

$897,132

$60,244

7.20%

NRV Emergency Comm. Regional Authority Other Public Safety Outside Agencies

$70,152

$70,152

$0

0.00%

Animal Control

$223,949

$277,301

$53,352

23.82%

Animal Care and Adoption Center

$629,277

$631,681

$2,404

0.38%

$1,546,192

$1,487,781

($58,411)

-3.78%

$18,466,732

$18,755,535

$288,803

1.56%

Volunteer Fire and Rescue Total

The largest expenditure in the Public Safety area is for the Sheriff’s Office, representing 81% of the total. Local funds of $10.5 million, or 69%, support the Sheriff’s Office. State and other funds provide only 31% of the total funding. Funds are added for one additional Animal Control Officer to increase services to the community and provide additional coverage for the department.

Sheriff's Office Local Funding $12

$10 9.43

9.68

9.76

9.74

FY 16

FY 17

FY 18

10.00

10.25

10.49

Millions

$8

$6

$4

$2

$0 FY 15

FY 19

FY 20

FY 21

Sheriff – funds are added to cover the costs of the jail food services contract, water and sewer increases

and maintenance service contracts. Additional funds also cover in-car and interview room camera systems.

Animal Care and Adoption Center – funds are added to increase veterinarian care provided to animals that have been injured and/or neglected; this is offset by an estimated increase in dog license fees.

BUDGET SUMMARY : 18


BUDGET SUMMARY Public Works Public Works

FY 20 Budget

FY 21 Budget

Difference

% Change

General Services

$1,374,717

$1,354,796

($19,921)

-1.45%

Facilities Maintenance

$2,822,929

$2,844,831

$21,902

0.78%

Solid Waste & Recycling

$1,931,571

$1,929,833

($1,738)

-0.09%

Total

$6,129,217

$6,129,460

$243

0.00%

The changes in Public Works are due to turnover and vacancy savings and fringe benefit changes.

Health and Welfare Health and Welfare Childrenâ&#x20AC;&#x2122;s Services Act

FY 20 Budget

FY 21 Budget

Difference

% Change

$1,651,969

$1,651,969

$0

0.00%

Human Services

$376,643

$378,338

$1,695

0.45%

Public Health

$596,435

$604,488

$8,053

1.35%

Human Service Outside Agencies

$782,836

$727,872

($54,964)

-7.02%

Social Services

$6,008,321

$6,228,024

$219,703

3.66%

Total

$9,416,204

$9,590,691

$174,487

1.85%

In the area of Health and Welfare, the largest expenditure increase is due to increased revenue and expenses for public assistance services that were reconciled during the FY 20 Social Services budget reconciliation. In addition, funds are added to expand companion services that will enable elderly and disabled citizens to remain at home and maintain their independence. Other small changes are due to the changes in fringe benefit rates and the reduction of $75,000 in base funds from the Juvenile Detention Home.

Parks, Recreation, and Cultural Parks, Recreation, Educational/ Culture

FY 20 Budget

FY 21 Budget

Difference

% Change

Parks and Recreation

$1,304,021

$1,257,701

($46,320)

-3.55%

Regional Library

$2,198,184

$2,246,303

$48,119

2.19%

$606,140

$606,418

$278

0.05%

$4,108,345

$4,110,422

$2,077

0.05%

Educational/Cultural Outside Agencies Total

In the Library, funds have been added to convert Library software to a cloud computing service. The decrease in the Parks and Recreation Division is due to the reduction of one-time only funds for the purchase of a small utility tractor for parks maintenance.

Community Development Community Development

FY 20 Budget

FY 21 Budget

Difference

% Change

Planning & GIS

$902,105

$948,750

$46,645

5.17%

Economic Development

$417,907

$434,156

$16,249

3.89%

Environmental Outside Agencies

$153,706

$154,680

$974

0.63%

Economic Development Outside Agencies

$242,327

$252,485

$10,158

4.19%

$1,716,045

$1,790,071

$74,026

4.31%

Total

BUDGET SUMMARY : 19


BUDGET SUMMARY The largest increase in Community Development is in the Planning & GIS Division. Funds are added to upgrade the current Pictometry program in the Planning & GIS Division. Funds are also added to maintain a stormwater pond at the Falling Branch Industrial Site.

Contingencies Contingencies

FY 20 Budget

FY 21 Budget

Difference

% Change

General Contingencies

$511,618

$526,307

$14,689

2.87%

Special Contingencies

$488,687

$767,199

$278,512

56.99%

$1,000,305

$1,293,506

$293,201

29.31%

Total

The County’s Financial Policies include retaining 1% of the general government portion of the County’s General Fund budget to provide funds for unknown and unanticipated expenditures that may arise during the year that are not included in the budget. To comply with this, $14,689 is added for a total of $526,307. Special contingencies is a “holding account” where an estimated amount of funding is held in abeyance for programs or initiatives until further information is available and final decisions are made.

Employee Compensation

A 3% compensation increase effective July 1, 2020 for all County employees is included.

Interfund Transfers Interfund Transfers

FY 20

FY 21

Change

%

Transfer to School Operating

$51,827,273

$53,377,273

$1,550,000

3%

Transfer to Debt Service

$21,336,953

$22,700,165

$1,363,212

6%

$2,111,523

$2,146,173

$34,650

2%

$380,000

$380,000

$-

0%

Transfer to School Capital Transfer to the EDA Transfer to County Capital

$3,536,523

$3,531,173

$(5,350)

0%

$79,192,272

$82,134,784

$2,942,512

4%

Transfer to Debt Service

$408,660

$408,660

$-

0%

School Operating Fund Transfers

$408,660

$408,660

$-

0%

$79,600,932

$82,543,444

$2,942,512

4%

General Fund Transfers

Total Transfers

Transfer to the School Operating Fund

County funding in the FY 21 budget for the School Operating Fund totals $53.4 million which is an increase of $1,550,000 million from FY 20 to FY 21.

Transfer to the Debt Service Fund

Funds for debt service increase by $1,363,212 to cover the cost of increased debt services cost due to the issuance of new debt for new school construction.

Transfer to the School Capital Fund

2.5 cents of the real estate tax rate are earmarked for the School Capital Fund.

Transfer to the Economic Development Authority (EDA)

Funds are transferred to the EDA for economic development incentives. BUDGET SUMMARY : 20


BUDGET SUMMARY Transfer to the County Capital Fund

1.5 cents of the real estate tax rate are included for Fire and Rescue capital needs and 1 cent of the real estate tax rate is earmarked for future capital projects, which includes $100,000 for the Valley to Valley Trail project. In addition, $750,000 is transferred to address County capital maintenance needs. Other monies include $425,000 for the Auburn parks project. In addition, $210,000 is included to address technology infrastructure issues.

Detailed explanations of the expenditure recommendations, a recap of expenditures by fund, County dollars by division, position (FTE) listing, and a graphic summary of the FY 21 Proposed Budget are included in Appendices.

BUDGET SUMMARY : 21


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET

for fiscal year 2021

BU D GE T S U MM ARY, APPEN D IX A

All Funds Summary


All Funds Budget FY 2021 Revenues By Type General Property Taxes Other Local Taxes Other Undesignated Revenues

General Fund

Law Library

School Operating

School Nutrition

School Capital

County Capital

Debt Service

EDA

Transfers

Grand Total

$104,558,376

$-

$-

$-

$-

$-

$-

$-

$-

$104,558,376

$14,130,540

$-

$-

$-

$-

$-

$-

$-

$-

$14,130,540

$1,442,383

$-

$-

$-

$-

$-

$-

$-

$-

$1,442,383

$14,633,864

$15,000

$67,702,140

$5,228,004

$-

$-

$1,613,900

$-

$-

$89,192,908

Fund Balance

$-

$2,600

$-

$-

$-

$-

$-

$-

$-

$2,600

Transfers In

$-

$-

$53,377,273

$-

$2,146,173

$3,531,173

$23,108,825

$380,000

$(82,543,444)

$-

$134,765,163

$17,600

$121,079,413

$5,228,004

$2,146,173

$3,531,173

$24,722,725

$380,000

$(82,543,444)

$209,326,807

General Fund

Law Library

Designated Revenues

Total

Expenditures By Type

School Operating

School Nutrition

School Capital

County Capital

Debt Service

EDA

Transfers

Grand Total

General Govt. Admin.

$6,678,070

$-

$-

$-

$-

$-

$-

$-

$-

$6,678,070

Tax Collections

$2,055,716

$-

$-

$-

$-

$-

$-

$-

$-

$2,055,716

Judicial Administration

$2,226,908

$-

$-

$-

$-

$-

$-

$-

$-

$2,226,908

Public Safety

$18,755,535

$-

$-

$-

$-

$-

$-

$-

$-

$18,755,535

Public Works

$6,129,460

$-

$-

$-

$-

$-

$-

$-

$-

$6,129,460

Social Welfare

$9,590,691

$-

$-

$-

$-

$-

$-

$-

$-

$9,590,691

Parks & Libraries

$4,110,422

$-

$-

$-

$-

$-

$-

$-

$-

$4,110,422

Community Development

$1,790,071

$-

$-

$-

$-

$-

$-

$-

$-

$1,790,071

Contingencies Subtotal General Govt Portion of General Fund Law Library Education School Capital County Capital

$1,293,506

$-

$-

$-

$-

$-

$-

$-

$-

$1,293,506

$52,630,379

$-

$-

$-

$-

$-

$-

$-

$-

$52,630,379

$-

$17,600

$-

$-

$-

$-

$-

$-

$-

$17,600

$53,377,273

$-

$120,670,753

$5,228,004

$-

$-

$-

$-

$(53,377,273)

$125,898,757

$2,146,173

$-

$-

$-

$2,146,173

$-

$-

$-

$(2,146,173)

$2,146,173

$3,531,173

$-

$-

$-

$-

$3,531,173

$-

$-

$(3,531,173)

$3,531,173

$22,700,165

$-

$408,660

$-

$-

$-

$24,722,725

$-

$(23,108,825)

$24,722,725

EDA

$380,000

$-

$-

$-

$-

$-

$-

$380,000

$(380,000)

$380,000

Total

$134,765,163

$17,600

$121,079,413

$5,228,004

$2,146,173

$3,531,173

$24,722,725

$380,000

$(82,543,444)

$209,326,807

Debt Service

25


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET for fiscal year 2021

BU D GE T S U MM ARY, APPEN D IX B

Expenditures by Division


Recap of Expenditures by Division, Fiscal Year 2021 FY 19 DIVISION

Appropriated

FY 21 Recommended

FY 20 Expended

Approved

Appropriated

Base

Addenda

Inc/(Dec) FY 21 Rec. Over FY 20 Approved Total

$

Inc/(Dec) FY 21 Rec. Over FY 20 Appropriated

%

$

%

REVENUE SHARING

195,000

173,694

195,000

195,000

195,000

-

195,000

-

0%

-

0%

BOARD OF SUPERVISORS

291,933

254,151

273,931

305,937

270,632

-

270,632

(3,299)

-1%

(35,305)

-12%

2,076,421

1,718,446

1,937,361

2,182,622

1,928,788

113,188

2,041,976

104,615

5%

(140,646)

-6%

COUNTY ADMINISTRATION COUNTY ATTORNEY FINANCIAL & MGT. SERVICES INSURANCE INFORMATION TECHNOLOGY COMMISSIONER OF REVENUE-COMP

347,073

336,898

355,641

370,641

372,368

10,000

382,368

26,727

8%

11,727

3%

1,185,865

1,168,382

1,209,495

1,210,626

1,225,460

-

1,225,460

15,965

1%

14,834

1% 0%

257,962

224,565

208,195

208,195

208,195

-

208,195

-

0%

-

1,914,492

1,699,771

1,949,226

1,999,768

1,995,760

20,000

2,015,760

66,534

3%

15,992

1%

548,900

542,105

566,451

566,451

561,856

-

561,856

(4,595)

-1%

(4,595)

-1% 0%

ASSESSMENT - COUNTY

466,125

456,921

473,775

480,367

479,677

-

479,677

5,902

1%

(690)

REASSESSMENT

352,477

310,036

-

-

-

-

-

-

-

-

-

TREASURER - COMP BD

519,589

502,705

528,507

530,200

482,702

-

482,702

(45,805)

-9%

(47,498)

-9%

COLLECTIONS - COUNTY

493,274

488,216

501,350

501,350

531,481

-

531,481

30,131

6%

30,131

6%

ELECTORAL BOARD

393,792

354,297

463,035

530,831

411,984

73,500

485,484

22,449

5%

(45,347)

-9%

1,209,652

1,102,776

1,168,265

1,317,610

1,249,358

-

1,249,358

81,093

7%

(68,252)

-5%

COMMONWEALTH ATTORNEY

160,541

153,404

213,850

218,782

214,773

-

214,773

923

0%

(4,009)

-2%

GENERAL DISTRICT COURT

CIRCUIT COURT

27,711

21,779

21,711

26,464

21,711

-

21,711

-

0%

(4,753)

-18%

J & D RELATIONS COURT

23,111

12,773

20,524

25,451

20,524

-

20,524

-

0%

(4,927)

-19%

MAGISTRATE CIRCUIT COURT CLERK SHERIFF - COMP BOARD

5,000

3,931

5,000

5,000

5,000

-

5,000

-

0%

-

0%

706,105

688,729

701,131

721,713

715,542

-

715,542

14,411

2%

(6,171)

-1%

7,928,619

7,834,768

7,898,525

7,947,125

8,005,502

60,579

8,066,081

167,556

2%

118,956

1%

SHERIFF - COUNTY

7,255,156

5,779,944

7,104,636

7,415,995

7,074,632

103,970

7,178,602

73,966

1%

(237,393)

-3%

FIRE & RESCUE

1,611,479

1,332,269

1,546,192

1,720,309

1,487,781

-

1,487,781

(58,411)

-4%

(232,528)

-14%

595,585

496,057

629,277

670,087

626,681

5,000

631,681

2,404

-

(38,406)

-6%

GENERAL SERVICES

ANIMAL CARE & ADOPTION CENTER

7,177,914

6,063,875

6,353,166

7,137,788

6,348,344

58,417

6,406,761

53,595

1%

(731,027)

-10%

CHILDRENS SERVICES ACT

1,651,969

726,757

1,651,969

1,651,969

1,651,969

-

1,651,969

-

0%

-

0% -7%

HUMAN SERVICES

419,111

344,871

376,643

408,509

378,338

-

378,338

1,695

0%

(30,171)

PUBLIC HEALTH

596,435

596,435

596,435

596,435

604,488

-

604,488

8,053

1%

8,053

1%

5,985,682

5,909,865

6,008,321

6,316,351

6,208,024

20,000

6,228,024

219,703

4%

(88,327)

-1%

SOCIAL SERVICES PARKS & RECREATION

1,246,371

1,081,373

1,304,021

1,313,771

1,257,701

-

1,257,701

(46,320)

-4%

(56,070)

-4%

REGIONAL LIBRARY

2,357,426

2,179,926

2,198,184

2,362,243

2,224,303

22,000

2,246,303

48,119

2%

(115,940)

-5%

809,354

674,435

902,105

1,029,563

903,750

45,000

948,750

46,645

5%

(80,813)

-8%

PLANNING & GIS ECONOMIC DEVELOPMENT OTHER AGENCIES

525,250

520,793

417,907

489,972

422,865

11,291

434,156

16,249

4%

(55,816)

-11%

2,376,055

2,121,491

2,692,049

2,772,375

2,617,049

91,690

2,708,739

16,690

1%

(63,636)

-2%

29


Recap of Expenditures by Division, Fiscal Year 2021 FY 19 DIVISION

Appropriated

FY 21 Recommended

FY 20 Expended

Approved

Appropriated

Base

Addenda

Inc/(Dec) FY 21 Rec. Over FY 20 Approved Total

$

Inc/(Dec) FY 21 Rec. Over FY 20 Appropriated

%

$

%

CONTINGENCIES - GENERAL

394,094

-

511,618

468,041

511,618

14,689

526,307

14,689

-

58,266

12%

CONTINGENCIES - SPECIAL

64,332

-

488,687

48,394

-

767,199

767,199

278,512

57%

718,805

1485% -7%

TRANSFER TO SCHOOL OPERATING

52,664,599

46,854,754

51,827,273

57,577,743

51,827,273

1,550,000

53,377,273

1,550,000

3%

(4,200,470)

TRANSFER TO DEBT SERVICE

21,336,953

21,426,957

21,336,953

21,609,886

21,336,953

1,363,212

22,700,165

1,363,212

6%

1,090,279

5%

2,286,955

2,286,955

2,111,523

6,756,523

2,146,173

-

2,146,173

34,650

2%

(4,610,350)

-68%

TRANSFER TO SCHOOL CAPITAL TRANSFER TO THE EDA TRANSFER TO COUNTY CAPITAL TOTAL GENERAL FUND

GEN GOVT PORTION OF THE GENERAL FUND

380,000

163,905

380,000

380,000

380,000

-

380,000

-

0%

-

0%

3,927,465

3,927,465

3,536,523

5,365,152

3,531,173

-

3,531,173

(5,350)

0%

(1,833,979)

-34%

$132,765,825

120,536,471

$130,664,455

$145,435,239

$130,435,428

$4,329,735

$134,765,163

$4,100,708

3.1%

$(10,670,076)

-7.3%

$52,169,853

$45,876,435

$51,472,183

$53,745,935

$51,213,856

$1,416,523

$52,630,379

$1,158,196

2.3%

(1,115,556)

-2.1%

FY 19 DIVISION LAW LIBRARY FUND

Appropriated

FY 21 Recommended

FY 20 Expended

Approved

Appropriated

Base

Addenda

Inc/(Dec) FY 21 Rec. Over FY 20 Approved Total

$

Inc/(Dec) FY 21 Approved Over FY 20 Appropriated

%

$18,605

$18,463

$17,600

$17,600

$17,600

$-

$17,600

$-

$

%

0%

$-

0%

SCHOOL OPERATING FUND

$115,567,787

$110,928,756

$116,452,673

$123,381,540

$119,529,413

$1,550,000

$121,079,413

$4,626,740

4%

$(2,302,127)

-2%

SCHOOL NUTRITION FUND

$4,584,706

$4,155,805

$4,584,706

$4,584,706

$5,228,004

$-

$5,228,004

$643,298

14%

$643,298

14%

SCHOOL CAPITAL

$2,286,955

$-

$2,111,523

$6,756,523

$2,146,173

$-

$2,146,173

$34,650

-

$(4,610,350)

-68%

COUNTY CAPITAL

$3,927,465

$296,354

$3,536,523

$5,365,152

$3,531,173

$-

$3,531,173

$(5,350)

0%

$(1,833,979)

-34%

$23,359,513

$22,081,428

$23,359,513

$23,987,446

$23,359,513

$1,363,212

$24,722,725

$1,363,212

6%

$735,279

3%

$380,000

$163,905

$380,000

$380,000

$380,000

$-

$380,000

$-

0%

$-

0%

GRAND TOTAL ALL FUNDS (INC TRANSFERS)

$282,890,856

$258,181,181

$281,106,993

$309,908,206

$284,627,304

$7,242,947

$291,870,251

$10,763,258

3.8%

$(18,037,955)

-5.8%

INTERFUND TRANSFERS

$(81,004,632)

$(75,068,695)

$(79,600,932)

$(92,097,964)

$(79,630,232)

$(2,913,212)

$(82,543,444)

$(2,942,512)

3.7%

$9,554,520

-10.4%

GRAND TOTAL EXCLUDING TRANSFERS

$201,886,224

$183,112,486

$201,506,061

$217,810,242

$204,997,072

$4,329,735

$209,326,807

$7,820,746

3.9%

$(8,483,435)

-3.9%

DEBT SERVICE FUND EDA

30


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET

for fiscal year 2021

BUD GE T S U MM ARY, APPEN D IX C

Summary of Full-Time Employees/Equivalents


Summary of Authorized Full Time or Full Time Equivalent (FTE) Positions Division

Department

Approved Full-Time FY 19

Approved Part-Time FY 19

Approved Total FY 19

Approved Full-Time FY 20

Approved Part-Time FY 20

Approved Total FY 20

Rec. Full-Time FY 21

Rec. Part-Time FY 21

Rec. Total FY 21

110

County Administration

5.00

0.00

5.00

6.00

0.00

6.00

6.00

0.00

6.00

110

Emergency Services

1.00

0.00

1.00

1.00

0.00

1.00

1.00

0.00

1.00

110

Human Resources

4.00

0.00

4.00

4.00

0.00

4.00

4.00

0.00

4.00

110

Public Information Office

3.00

0.00

3.00

3.00

0.00

3.00

4.00

0.00

4.00

120

County Attorney

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

130

Finance Department

9.00

0.00

9.00

9.00

0.00

9.00

9.00

0.00

9.00

130

Purchasing

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

140

Information Technology

9.00

0.50

9.50

11.00

0.50

11.50

11.00

0.50

11.50

150

Commissioner of Revenue

8.00

0.00

8.00

8.00

0.00

8.00

8.00

0.00

8.00

152

Assessment

6.00

0.00

6.00

6.00

0.00

6.00

6.00

0.00

6.00

160

Treasurer

6.00

0.00

6.00

6.00

0.00

6.00

6.00

0.00

6.00

162

Treasurer- Collections

6.00

0.00

6.00

6.00

0.00

6.00

6.00

0.00

6.00

170

Registrar/Electoral Board

4.00

0.00

4.00

4.00

0.00

4.00

4.00

0.00

4.00

180

Internal Services-Garage

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

200

Commonwealth Attorney

12.00

0.00

12.00

12.00

0.00

12.00

13.00

0.00

13.00

210

Circuit Court

2.00

0.00

2.00

3.00

0.00

3.00

3.00

0.00

3.00

250

Clerk of Circuit Court

10.00

0.00

10.00

10.00

0.00

10.00

10.00

0.00

10.00

310

Sheriff-State Civil and Court Security

11.00

1.00

12.00

11.00

1.00

12.00

11.00

1.00

12.00

310

Sheriff-State-Jail Operations

29.00

0.00

29.00

29.00

0.00

29.00

27.00

0.00

27.00

310

Sheriff-State Field Operations

61.00

0.00

61.00

61.00

0.00

61.00

61.00

0.00

61.00

320

Sheriff-County-Civil and Court Security

6.00

3.00

9.00

6.00

2.50

8.50

7.00

3.25

10.25

320

Sheriff-County-Jail Operations

4.00

0.00

4.00

4.00

0.00

4.00

4.00

0.00

4.00

320

Sheriff-County-Field Operations

7.00

0.50

7.50

10.00

0.50

10.50

10.00

1.25

11.25

320

Sheriff-County-Dispatch

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

320

Sheriff-County-Support Services

3.00

0.00

3.00

3.00

0.00

3.00

1.00

0.00

1.00

340

Animal Care and Adoption Center-Co

3.00

1.50

4.50

4.00

1.50

5.50

4.00

1.50

5.50

340

Animal Care and Adoption Center-Donations

3.00

0.00

3.00

3.00

0.00

3.00

3.00

0.00

3.00

400

General Services Administration

3.00

0.00

3.00

3.00

0.00

3.00

4.00

0.00

4.00

400

Animal Control

3.00

0.75

3.75

3.00

0.75

3.75

4.00

0.75

4.75

400

Building & Grounds

7.00

0.00

7.00

7.00

0.00

7.00

7.00

0.00

7.00

400

Housekeeping

10.00

1.00

11.00

10.00

1.00

11.00

10.00

1.00

11.00

400

Lawns and Landscaping

2.00

0.00

2.00

4.00

0.00

4.00

4.00

0.00

4.00

400

Litter Control

1.00

0.00

1.00

1.00

0.00

1.00

1.00

0.00

1.00

400

Solid Waste Collections

5.00

5.40

10.40

5.00

4.80

9.80

5.00

4.80

9.80

400

Garage

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

33


Division

Department

Approved Full-Time FY 19

Approved Part-Time FY 19

Approved Total FY 19

Approved Full-Time FY 20

Approved Part-Time FY 20

Approved Total FY 20

Rec. Full-Time FY 21

Rec. Part-Time FY 21

Rec. Total FY 21

400

Stormwater Management

2.00

0.00

2.00

2.00

0.00

2.00

1.00

0.00

1.00

400

Inspections

5.00

0.00

5.00

5.00

0.00

5.00

5.00

0.00

5.00

520

Human Services

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

520

RSVP

2.00

0.50

2.50

2.00

0.50

2.50

2.00

0.50

2.50

540

Social Services

64.00

0.00

64.00

68.00

0.00

68.00

68.00

0.00

68.00

700

Parks & Recreation

11.00

0.00

11.00

11.00

0.00

11.00

11.00

0.00

11.00

710

Regional Library

17.00

2.50

19.50

18.00

3.50

21.50

18.00

3.50

21.50

800

Planning

5.00

0.00

5.00

6.00

0.00

6.00

6.00

0.00

6.00

800

GIS

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

810

Economic Development

3.00

0.00

3.00

3.00

0.00

3.00

3.00

0.00

3.00

362.00

16.65

378.65

378.00

16.55

394.55

378.00

18.05

396.05

TOTAL

34


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET

for fiscal year 2021

BUD GE T S U M MARY, AP PEN D IX D

Graphs


Personal Prop 8% Sales Tax 5%

Real Estate 36%

Other 3% Mach &Tools 1%

Business F&F 2% Delinquent 1% Merch Capital 1%

Where It Comes From

FY 2021 Proposed Budget $209.3 Million

Mobile Homes <1%

Designated $'s 43%

37


All School Funds 61%

Debt Service - Schools 9%

Debt Service - County 3%

Where It Goes

FY 2021 Proposed Budget $209.3 Million

EDA <1%

County Capital 2%

General Fund 25%

Law Library <1%

39


Personal Prop 14%

Sales Tax 9%

Other 4% Mach &Tools 3% Business F&F 3% Delinquent 3%

Undesignated Revenue FY 21 Proposed Budget $120.1 Million

Merch Capital 1% Mobile Homes <1%

Real Estate 63%

41


Community Development 1%

Contingencies 1%

Parks & Libraries 3%

Law Library <1%

Social Welfare 7%

Public Works 5% Education 40%

Public Safety 14%

General Fund

FY 2021 Proposed Budget $134.8 Million Judicial Administration 2% Tax Collections 1% General Govt. Admin. 5%

School Capital 2% EDA <1%

Debt Service 17%

43

County Capital 3%


Public Safety 36%

Public Works 12%

General Government Functions

Judicial Administration 4%

Tax Collections 4%

FY 2021 Proposed Budget $52.6 million

General Govt. Admin. 13%

Social Welfare 18%

Contingencies 2% Community Development 3%

45

Parks & Libraries 8%


County Attorney 6% Financial and Management Services 18%

County Administrator 29%

General Government Administration

Insurance 3%

FY 2021 Proposed Budget $6.7 million Board of Supervisors 4% Information Technology 30%

Revenue Sharing 3%

Registrar/Electoral Board 7%

47


County Funding for Schools 60

50

51.8

Millions

40

39.7 35.7

36.4

2011

2012

42.1

42.1

2014

2015

44.2

45.5

46.5

2017

2018

53.4

48.0

30

20

10

0 2013

2016

Fiscal Year

2019

All years are net of County funding provided for school debt service and school capital

49

2020

2021


School Nutrition 4%

School Capital 2%

School Funds

FY 2021 Proposed Budget $128 million

School Operating 94%

51


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET

for fiscal year 2021

BU D GE T S U MM ARY, APPEN D IX F

Organization Chart


MONTGOMERY COUNTY, VIRGINIA Elected

Appointed

Hired

County Department

Organization Chart

County provides funding

VOTERS Constitutional Officers

Deputy County Administrator

Animal Care and Adoption Center Financial and Management Services Human Services Information Technology

• Clerk of the Circuit Court • Commissioner of the Revenue • Commonwealth Attorney

County Administrator

Board of Supervisors

• Sheriff • Treasurer

County Attorney

School Board

General Assembly

Schools

Courts

Electoral Board

Economic Development

General Services

Library Board

Library

Emergency Services

Human Resources

Social Services Board

Social Services

Engineering and Regulatory Compliance

Planning and GIS Services

Public Service Authority

Other Boards/ Commissions

Fire/Rescue Volunteers

NRV Health District

Public Information

Parks and Recreation 55

Voter Registrar

Other Agencies


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET

for fiscal year 2021

UNDERSTANDING THE BUDGET


U N D E R S TA N D I N G T H E B U D G E T P R O C E S S

Preparation of the Annual Budget

Montgomery County’s annual budget begins with the proposed budget, the budget recommended by the County Administrator, and ends with the approved budget, which has been reviewed and adjusted by the Board of Supervisors. This budget document includes both the County’s general government operating budget and Montgomery County Public Schools’ operating budget. The Board of Supervisors holds public hearings at which citizens may express their views on the recommended budget. Such comments assist the Board of Supervisors in making decisions regarding spending. The County’s 2021 Budget Calendar is as follows (some changes may occur during the process):

Fiscal Year 2021 Budget Calendar DATE

TIME

Jan. 13, 2020

7:15 PM

Public Hearing for citizen input.

Jan. 27, 2020

7:15 PM

Revenue estimates.

Feb. 24, 2020

7:15 PM

Superintendent presents the Proposed FY 2021 MCPS budget to the Board of Supervisors.

Mar. 2, 2020

6:00 PM

Presentation of the FY 2021 Proposed Budget; Budget work session. (Special Meeting)

Mar. 16, 2020

6:00 PM

Budget work session; establish advertised tax rate and advertised budget. (Special Meeting)

Mar. 17, 2020

7:00 PM

Joint Meeting; Board of Supervisors and School Board (Special Meeting)

Apr. 2, 2020

6:00 PM

Public Hearing on advertised tax rate and budget. (Special Meeting)

Apr. 13, 2020

6:00 PM

Adopt budget and establish tax rate.

JANUARY T W T 1 2 5 6 7 8 9 12 13 14 15 16 19 20 21 22 23 26 27 28 29 30 S

ACTIVITY

M

CALENDAR KEY:

F S 3 4 10 11 17 18 24 25 31

S

M

FEBRUARY T W T

S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

Regular Meeting

F

Work Session

S 1 8 15 22 29

M 2 9 16 23 30

MARCH T W T F S 3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31

S

M

T

APRIL W T 1

2

F

S

3

4

5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

Special Meeting

The County’s Budget Process

With the goal of allowing decision-makers to focus on broader issues, the budget document consolidates similar U N D E R S T A N D I N G T H E B U D G E T P R O C E S S : 59


U N D E R S TA N D I N G T H E B U D G E T P R O C E S S functions. Efforts to streamline the process and reduce the volume of paper generated have changed the process in past years. The FY 2021 budget continues to consolidate information and array budget data in ways that facilitate a broader understanding of the document. These include:

Base Budget Targets are established for budget requests. This allows for the delineation between previously approved funding levels and requested increases in items. Base Budget Targets are established as follows: • Personal Services - Includes all positions approved up to the issuance of the proposed budget, and covers the estimated costs in fringe benefits. • Operations and Maintenance - Caps funding at the level of the FY 20 Approved Budget, less adjustments for one-time only expenditure items.

• Excludes Capital Outlay - Capital Outlay requests are presented separately from the Base Budget.

Addenda Requests are increased funding over and above the Base Budget Targets. They must be presented as Addenda to the Base Budget. This means that additional justification for increased funding or the inclusion of Capital Outlay dollars must be provided with the request.

+

Base Budget Estimated costs for continued operations Based on prior year approved budget with adjustments Excludes: Motor vehicle purchases Office Furniture Other equipment

Addenda Dollars over and above the base budget target for operating and capital items

=

Total Budget

These changes were designed to clearly identify increases to operations, initiatives proposed by departments, and all capital outlay items requested. The chart below depicts the process.

Addenda Base Budget

Dollars requested for new or expanded services (initiatives)

How to Understand and Use This Document

The FY 2021 budget document is organized into six major headings, each of which is separated by a large divider tab: • Budget Message • Table of Contents • Budget Summary U N D E R S T A N D I N G T H E B U D G E T P R O C E S S : 60


U N D E R S TA N D I N G T H E B U D G E T P R O C E S S • Understanding the Budget • Revenue Summary • Expenditure Plans Included under the last section; Expenditure Plans, are 36 of the County’s major Divisions or budget categories, which include revenues earmarked for use by the specific Division. Listed numerically according to a three-digit code, each of these sub-sections includes the Division’s Organizational Chart, Financial Data, Description of the Division as a whole, Base Budget Discussion, Addenda Discussion, which includes the County Administrator’s recommendation. Also included are each Department’s Description and Financial Data.

Division Financial Data - Provides a recap of the Division’s funding history, including the Base Budget and addenda requests, as well as recommended funding by three categories: • Personnel Services • Operations and Maintenance • Capital Outlay

Department Description and Financial Data - Presents historical budget data by major category for each department. The following column headings are used:

• • • • • •

FY 19 FY 19 FY 20 FY 21 FY 21 FY 21

Revised Budget Actual Budget Approved Budget Base Budget County Administrator’s Recommended Addenda County Administrator’s Recommended Total

The County Administrator’s Recommendation column identifies the amount of funding recommended for each major cost category by base budget and addenda. Revenue that has been designated to offset expenditures in divisions is also presented. These sources include State Compensation Board funding, fees and permit charges collected by the respective divisions and other sources related to each specific function. In the presentation format, designated revenues are totaled and subtracted from the expenditures, identifying the amount of the County’s undesignated general fund revenue needed to support the division’s expenditures.

Conclusion The Board of Supervisors uses this combination of documents and information to review and approve the annual budget. It is available as public information for review by any citizen who requests access to it and is found on the County’s web site at www.montva.com. A glossary of financial terms begins on the following page in an effort to assist citizens in reviewing and understanding the County’s budget. If you have any questions about the County’s budget or the budget process, please contact Montgomery County’s Office of Public Information at 540-382-5700.

U N D E R S T A N D I N G T H E B U D G E T P R O C E S S : 61


GLOSSARY OF TERMS Addenda Request

The request for funding amounts over and above the designated Base Budget targets.

Appropriation

An approval by the Board of Supervisors for County staff to make an expenditure or to incur debt using government resources. These are usually for specific, stated amounts over a one-year period.

Appropriation Resolution

The official act by the Board of Supervisors granting staff the legal authority to obligate or spend County funds.

Approved Budget

The budget enacted by the Board of Supervisors.

Assessed Value

The fair market value placed by the Commissioner of Revenue on personal and real property owned by County citizens. Real estate values are reassessed every four years.

Base Budget

A budget that shows how much it would cost in the next fiscal year to operate the same programs approved in the current year.

Budget

A financial plan for operating the County using estimates of costs (expenditures) and proposed methods for offsetting those costs (revenues).

Budget Calendar

The County’s schedule of deadlines and events for preparing and adopting the next year’s budget.

Budget Document

The County staff’s official report, which presents the proposed budget to the Board of Supervisors.

Budget Message

The County Administrator’s written synopsis of the proposed budget. This message analyzes budgeting issues and specific programs within the context of the County’s economic climate. In addition, it gives the County Administrator an opportunity to highlight certain recommendations, which deserve special attention.

Capital Assets

Fixed assets with a value of at least $5,000 and an anticipated useful life of at least several years. Furniture and equipment are examples of fixed assets.

Capital Improvement Program

The County’s five-year plan for completing capital projects on an annual basis, with tentative beginning and ending dates for each, anticipated costs and options for financing them.

Capital Projects

Large one-time construction projects or purchases that are expected to provide services to citizens over a period of time. Examples of capital projects are the construction of new schools, fire stations, etc.

Contingencies

Special monies set aside for unforeseen costs or emergencies. These can also be dollars set aside for special purposes. GLOSSARY OF TERMS : 62


GLOSSARY OF TERMS Debt Service

The repayment of County debt, including interest.

Expenditures

The cost of or payment for goods and services used in County operations.

FTE

Full Time Employee or Full Time Equivalent.

Fiscal Year

The County’s financial reporting year, which begins on July 1 and ends on June 30 of the next calendar year.

Function

An overall type of activity performed by a division or organization. The County’s budgets are divided into groups of divisions that perform similar functions.

General Fund

The part of the budget that accounts for day-to-day operating expenses for the County, including dollars transferred from the General Fund for support of the school system. This fund is separate from proprietary funds such as the PSA and IDA funds.

General Obligation Bonds

A promise from County government to pay for bonded debt (essentially a loan) based on its full faith and credit or basic power to pay debts with tax revenue. These bonds are used to finance long-term projects through payments of principal and interest over a period of years.

Grant

A gift of assets, usually cash, by a private or government funding source, to another organization. The County receives most of its grants for specific projects or programs from the federal or state government. However, private foundations sometimes contribute funds to the County.

Internal Service Fund

A type of fund covering costs for delivery of goods or services from one County program to another on a costreimbursement basis, such as the Motor Pool.

Proposed Budget

The initial budget prepared for and proposed to the Board of Supervisors by the County Administrator.

Revenue

Income or increased assets for a specific fund.

Tax Exempt Revenue Bonds

Under the lease revenue method, the County and/or School Board transfer a “lease hold interest” (the legal right to use the property) to the Economic Development Authority. The EDA then “leases back” these facilities and projects to the County and/or the School Board for a term equal to the debt service. The lease payments cover the debt service. These issuances were also structured with a Trustee. The Trustee must enforce all obligations. Consequently, the Trustee collects rental payments, pays bondholders, and monitors requisitions on the use of funds and issues checks to vendors from the proceeds.

Tax Levy

The total dollar amount of tax that should ideally be collected based on existing tax rates and assessed values of GLOSSARY OF TERMS : 63


GLOSSARY OF TERMS personal and real properties.

Tax Rate

The level at which taxes are imposed or charged for certain property owned by citizens and businesses.

Unemployment Rate

The Virginia Employment Commissionâ&#x20AC;&#x2122;s (VECâ&#x20AC;&#x2122;s) report of persons who are actively filed as not holding, but are seeking, a job for which they would receive compensation. This does not include persons who have no job, but do not consult the VEC for job placement services.

GLOSSARY OF TERMS : 64


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET for fiscal year 2021

REVENUE SUMMARY


REVENUE SUMMARY

Revenue Forecasting

Montgomery County’s general revenue forecast is developed based on past revenue trends, current revenue collections, and current and future local growth patterns. The County’s local economy, along with state and federal influences, contribute to the revenue picture. Budget staff, with data from the Commissioner of the Revenue and Treasurer offices, work throughout the year evaluating revenue trends, collection rates, and growth patterns to determine the revenue projection for the next fiscal year. Local, state, and national economic conditions all influence the local fiscal environment. The County’s revenue structure, job base, and major economic contributors provide a strong foundation for sustained growth. Montgomery County is home to Virginia Polytechnic Institute and State University (Virginia Tech), which is the second largest public university in Virginia. Virginia Tech is also the largest employer in the County, providing jobs for approximately 12,000 employees. Montgomery County is fairly unique in that Virginia Tech’s presence in the community provides a stable foundation for economic growth. However, even with the presence of a stable and large employer, the local economy remains heavily dependent on the broader state and national economies. These broader economies are some of the most important factors in predicting increased revenue growth, even at the local level.

National Economic Outlook The condition of the County economy is greatly affected by national and state economic conditions.

National Economic Outlook

According to economists, the U.S. economic outlook is still healthy, with Gross Domestic Product (GDP), which is the total market value of goods and services produced in the United States, near the ideal range, unemployment at low levels, low inflation, and housing still at strong levels. All of these factors suggest continued growth. The U.S. economy is currently in its longest economic expansion in history. Over the past several months there have been concerns about a possible recession occurring in CY 2020 or CY 2021. After the Federal Reserve adjusted interest rates, some of those fears eased. While the consensus among economists is that a recession is not likely in 2020, there are others that point to a possible recession or a pullback in economic expansion in 2021. While there is some level of uncertainty in the future, most economists see the economy slowing to below the recent trend growth. Most of the data suggest cautious optimism for moderate, but slowing economic growth going into 2021.

Gross Domestic Product (GDP)

GDP is one of the broadest measures of the economy. This measure affects interest rates, fiscal budgeting, and U.S. monetary policy. According to the Bureau of Economic Analysis, the GDP of the U.S. increased at a rate of 2.1% in the third quarter of 2019. Analysts expect the economy to grow by 1.8% to 2.2% for 2020 and 1.7% to 1.9% for 2021. The ideal range for manageable GDP growth is in the 2% to 3% range.

Unemployment

The unemployment rate is a second measure of the broader economy and it is one that personally affects most Americans. According to the Bureau of Labor Statistics, the national unemployment rate for 2019 was 3.7%, down from 3.9% for 2018. Comparing the latest information, the unemployment rate for January 2020 was 3.6%, down from 4.0% in January 2019. Unemployment rates are well below the U.S. historical average of 5.7%. Some economists estimate that the unemployment rate will remain below 4% through 2022.

Inflation – Consumer Price Index (CPI)

The Consumer Price Index (CPI) is a measure of inflation. In 2019, the percentage change (inflation rate) for the CPI was 1.8%, down from 2.4% in 2018. The inflation rate for 2020 is estimated at 1.9% to 2.3%. Low inflation rates mean that purchasing power and the cost for goods and services are remaining stable. REVENUE SUMMARY : 67


REVENUE SUMMARY Housing and Auto Sales

The housing market is showing signs of moderate growth for 2020. Low unemployment and a strong job market still provide solid fundamentals for continued growth. The largest issue facing the housing market is a low housing supply and new construction not meeting the demand of buyers. Millennials are continuing to drive the housing market, while older generations are staying in their homes longer. New home sales are expected to rise, while existing home sales are expected to flatten due to supply issues. In 2019, US auto sales exceeded 17 million units for the fifth consecutive year. For 2020, forecasters estimate that U.S. auto sales will be between 16.7 and 17.1 million units.

State Economic Outlook According to economists, Virginia’s economic outlook is consistent with national trends with the economy still showing continued moderate growth for 2020.

Virginia Unemployment

According to the Virginia Employment Commission, the unemployment rate for the Commonwealth of Virginia for 2018 was 3%, down from 3.7% in 2017. Comparing the latest information, the unemployment rate for December 2019 was 2.5%, down from 2.6% in December 2018. Like the U.S. employment rates, Virginia’s unemployment rate for 2018 is below the historical average of the past 15 years of 4.7%. State economists expect personal income to grow at 4.5% for FY 2020; employment is expected to grow by 1% for FY 2020 and 0.6% for FY 2021.

State General Fund Revenues

State General Fund revenues for FY 2019 rose by 7.2%, creating a surplus of over $779 million for the year. State General Fund revenue projections for FY 2020 and FY 2021 are expected to increase by 1.84% and 4.33%. Sales tax collections are estimated to grow at 2.6% for FY 2021.

Other State Funds

More than half of the State’s revenues are non-general fund revenues, designated funds earmarked for specific purposes. These funds include federal grants, institutional revenue, transportation funds, and Master Tobacco Settlement Agreement funds. Non-general fund revenues are expected to grow by 6.3% in FY 2021.

Local Economic Outlook Like the U.S. and State economic outlooks, Montgomery County’s economic outlook is healthy with manageable and consistent yearly growth. The County’s unique qualities and job base provide a strong foundation for sustained growth. Local employment rates are consistent with state and federal trends. According to the VEC, the unemployment rate for Montgomery County for 2018 was 2.9%, down from 3.8% in 2017. Comparing the latest information, the unemployment rate for December 2019 was 2.5%, unchanged from 2.5% in December 2018. Like the U.S. employment rates, Montgomery County’s unemployment rate for 2018 was below the historical 15-year average of 4.7%.

County Resources Resources within the County budget are classified as either designated or undesignated. • Designated Resources represent revenue accounts which are mandated for specific uses including: • Support from the State Compensation Board for constitutional officers, court fees, fees for REVENUE SUMMARY : 68


REVENUE SUMMARY services and programs • Direct state aid for public assistance payments • State and federal funds for schools • Support for human services programs • Undesignated Resources fall into two categories: undesignated revenue and fund balance. Undesignated Revenue represents dollars which may be used in the budget at the Board’s discretion. These include property taxes, sales taxes, and similar local sources of revenue. Total budgeted revenue for FY 21 is $209.3 million with $89.2 million considered designated. Of this designated amount, $72.5 million or 81.3% is earmarked for schools. Undesignated Revenue dollars that may be used in the budget at the Board’s discretion total $120.1 million. Of this amount, $53.4 million goes to the public schools for operations, and $22.7 million of the undesignated dollars support debt service costs for county and public school facilities.

Personal Prop 14%

Sales Tax 9%

Other 4% Mach &Tools 3% Business F&F 3% Delinquent 3%

Undesignated Revenue FY 21 Proposed Budget $120.1 Million

Merch Capital 1% Mobile Homes <1%

Real Estate 63%

Local Revenue Patterns and Growth for FY 21

Local Local revenue growth is heavily dependent on property taxes, especially the real estate tax, which is the County’s single largest local revenue source. Real estate revenues represent 61% of the County’s total undesignated revenue. Personal Property tax revenue (motor vehicles) is the County’s second largest local revenue source; it represents 14% of the County’s undesignated revenue. Sales and Use Tax is the third largest local revenue source; it represents 9% of the County’s undesignated revenue. Taken together, these three revenue sources account for 84% of the County’s undesignated revenue and represent the bulk of revenue growth the County experiences on a yearly basis. In FY 19, several revenue categories exceeded projections, while several fell short of the projected estimates. Overall FY 19 collections were consistent with FY 19 budget estimates. In FY 20, however, total revenue collections to date appear to be well above the normal trend. Real estate assessed values are estimated to be above the current estimate by $16.9 million, generating additional revenue of $100,000 over FY 20 estimates. Delinquent tax collections are significantly higher due to the Treasurer’s increased collection efforts. The County estimates $1.2 million in projected delinquent revenue above the estimate in FY 20. Contributing to the $1.2 REVENUE SUMMARY : 69


REVENUE SUMMARY million in added revenue are final tax notices sent by the Treasurer and the use of a third party vendor for real estate sales, the placement of liens on properties, and establishment of payment plans for delinquent tax payers. Personal property assessments are significantly above the normal trend due to a second strong year of motor vehicle value growth, additional heavy equipment due to Mountain Valley Pipeline construction, the expansion of two large companies adding significant machinery and tools equipment, and significant value being added for furniture and fixtures. Taken together, personal property assessments in FY 20 are projected to provide $1 million in additional revenue over the FY 20 estimates. Revenues from the 1% sales tax levied locally are also above trend due to revenue from online sales. Sales tax collections are estimated to provide $300,000 in additional revenue over FY 20 estimates. Recordation taxes, which are tied to real estate transfers, are at an all-time high and are expected to provide $700,000 in additional revenue over FY 20 estimates. Public Service Corporation assessments increased due to the Countyâ&#x20AC;&#x2122;s general reassessment last year and are expected to provide $141,000 in additional revenue over estimates in FY 20. All other categories of revenue are estimated to provide approximately $200,000 in additional revenue over estimates in FY 20. Taken together, $3.6 million in revenue over the estimates in FY 20 is projected. Some revenue increases are likely to be one-time in nature. Most of the delinquent tax growth and recordation tax growth in FY 20 are not expected to recur. Interest earnings are also expected to be lower in FY 21. The County expects to retain $1.8 million of the $3.6 million going into FY 21. For FY 21, the County projects an increase of approximately $3.8 million in new undesignated revenue. General Fund designated revenues are estimated to remain relatively flat, providing only $0.3 million for FY 21. Given current economic conditions, total General Fund revenue growth for FY 21 is expected to reach $4.1 million

Real Estate Revenue

Real estate values are based on the actual accessed value as of January 1, 2019 and estimated increases for new construction. New real estate construction values are expected to be consistent with the last several years. Based on building permit data, from January 1, 2019 to January 1, 2020, assessed values are expected to increase by $116.9 million. Growth from January 1, 2020 to January 2021 is estimated at $95 million. For FY 21, real estate tax revenue is estimated at $73.7 million, which is $1 million more than the FY 20 estimate. Real estate values totaled $8.7 billion on the CY2019 land book, including land use. The CY 2020 land book is estimated to be $8.8 billion. The CY2021 land book is estimated at $8.9 billion.

Real Estate Values

Real Estate Values

10

9

8 7

Billions

6 5

6.49

6.67

6.83

6.9

2007

2008

2009

2010

7.16

7.19

7.24

7.3

2011

2012

2013

2014

7.5

7.7

7.8

7.9

2015

2016

2017

2018

8.7

8.8

8.9

2019

2020

2021

5

4 3 2 1 0 2006

Calendar Year

REVENUE SUMMARY : 70


REVENUE SUMMARY Personal Property

Personal property tax collections are based on the 2019 tax book, which is the most recent documentation of assessment values. From this data, the 2020 values are estimated. In addition, prior year collection rates are used as predictors of future year collections. The rate of collection in FY 19 and FY 20 is used to estimate the rate of collection in FY 21. The tax rate for personal property categories is $2.55 per $100 of assessed value. This category includes motor vehicles (the Countyâ&#x20AC;&#x2122;s second largest source of revenue), business furniture and fixtures, and computer equipment. FY 21 estimated taxes on motor vehicles total $16.4 million; business furniture and fixtures total $3.6 million, and computer equipment total $0.5 million. On January 1, 2016, the County began the process of prorating personal property for motor vehicles. Under the former method of assessment, motor vehicles property assessments were based on the value of vehicles owned on January 1 of each year. The value of the vehicle(s) owned on that date was reported on the September 1 personal property book. Any changes after January 1 did not become effective for taxing purposes until the following January 1. By prorating motor vehicle values, changes that occur after January 1 become effective in the current tax year and appear on the September 1 book (or as a supplement bill or tax abatement after September 1 for the remainder of the calendar year). Revenue for personal property motor vehicles is expected to grow by $1.1 million for FY 21 for a total estimate of $16.4 million. Business furniture and fixtures personal property revenue is expected to grow by $0.3 million, while personal computer equipment revenue is expected to remain flat. In total, personal property revenue categories are expected to provide $1.4 million.

Personal Property (Motor Vehicles) $18 $16

Millions

$14 $12 $10 $8 $6 $4 $2 $0

FY 06

FY 07

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18

FY 19

FY 20

FY 21

Fiscal Year

Auto Sales

New car registrations for calendar year 2019 were up 12% compared to calendar year 2018, while new truck registrations were down 8%. This resulted in a net decrease in new vehicle registrations of 2%, as slightly fewer vehicles were purchased in 2019 as compared to 2018. REVENUE SUMMARY : 71


REVENUE SUMMARY

Montgomery County

First Quarter 2018

Second Quarter Third Quarter 2018 2018

Fourth Quarter 2018

Total

% Inc. -2%

Car Registrations

154

194

239

192

779

Truck Registrations

385

392

483

418

1678

5%

Total Registration

539

586

722

610

2457

2%

Fourth Quarter 2019

Total

% Inc. 12%

Montgomery County

First Quarter 2019

Second Quarter Third Quarter 2019 2019

Car Registrations

180

246

249

195

870

Truck Registrations

427

376

475

263

1541

-8%

Total Registration

607

622

724

458

2411

-2%

Source: Virginia Automotive Dealers Association

Sales and Use Taxes

Montgomery Countyâ&#x20AC;&#x2122;s third largest category of undesignated revenues is sales and use tax. Sales and use tax is a consumption tax paid for sales of certain goods and services. For fiscal year 2019, the County collected $9.5 million and expects to collect $9.7 million for FY 20, which is above trend. Based on trend growth, the County is estimating $10.3 million for FY 21, which provides growth of $0.5 million. FY 05

$6,520,107

FY 14

$7,939,087

FY 06

$6,739,095

FY 15

$8,467,926

FY 07

$7,093,880

FY 16

$8,857,514

FY 08

$7,333,314

FY 17

$9,048,892

FY 09

$7,205,999

FY 18

$9,423,190

FY 10

$6,885,153

FY 19

$9,489,392

FY 11

$7,184,055

FY 20

$9,739,892

FY 12

$7,639,848

FY 21

$10,301,540

FY 13

$7,986,545

Other Categories of Undesignated Revenue

Historically, the Countyâ&#x20AC;&#x2122;s other undesignated revenues grow at a modest level annually. For FY 21, all other categories of undesignated revenue are expected to grow by $0.9 million. The County is expected to experience a slight increase in delinquent tax revenue of $0.3 million, an increase in machinery and tools revenue of $0.3 million, an increase in merchants capital of $0.2 million, an increase in Public Service Corporation taxes of $0.1 million. All other categories of undesignated revenue in total are estimated increase by $0.1 million; however, interest earnings are expected to be lower due to a lower interest rate. Machinery and Tools is a tax on businesses at $1.82 per $100 in value which is assessed at 60%/50%/40% depending on the number of years the asset has been owned. Over the last 15 years, revenue collections were relatively flat with only slight growth over the past six fiscal years. The County estimates $2.9 million in collections for FY 20. The FY 21 estimate has been set at $3.2 million, providing growth of $0.3 million.

REVENUE SUMMARY : 72


REVENUE SUMMARY Machinery and Tool Revenue 3.5 3

3.2

Millions

2.5 2

2.2

2.1

2.2

2.1

2.1

2.1

FY 10

FY 11

FY 12

2.2

2.2

FY 13

FY 14

2.3

2.4

2.6

2.7

2.9

2.9

FY 19

FY 20

1.5 1 0.5

0 FY 07

FY 08

FY 09

FY 15

FY 16

FY 17

FY 18

FY 21

Merchants Capital is a tax on the value of inventory at $3.05 per $100 and is assessed at 20% of the actual value. In FY 05, the tax rate was lowered from $4.50 to $3.05 which generated a 38% increase in value deemed to be from car dealerships retaining their inventory within the County. In FY 11, the County lowered the estimate to $0.9 million due to declining inventories at local automotive dealers in the County. Collections are estimated at $1.4 million for FY 20 and $1.6 million for FY 21, providing growth of $0.2 million.

Merchants Capital 1.8 1.6

1.6

Collections (in millions)

1.4 1.2

1.0

1.0

1.0

1.0

1.2

1.2

1.2

FY 14

FY 15

FY 16

1.3

1.3

FY 17

FY 18

1.4

1.4

FY 19

FY 20

1.0

0.9

0.8

0.9

0.9

0.6 0.4 0.2 0.0 FY 07

FY 08

FY 09

FY 10

FY 11 FY 12

FY 13

Fiscal Year

REVENUE SUMMARY : 73

FY 21


REVENUE SUMMARY State Budget: Local Impact

Over the past several fiscal years, the state has reduced the amount of funding provided to local governments. Public education, public safety, Constitutional Officers, local libraries, and other local services have all been affected. In many areas, the state has shifted the burden of revenue generation to local governments. For the Montgomery County Public School System, the Governorâ&#x20AC;&#x2122;s budget includes an additional $2,660,149 in new funding for general school operational needs. No additional state funding is expected to support County government functions.

County Tax Rates The proposed budget does not change tax rates from FY 20 to FY 21, including the proposed real estate rate of 89 cents. All tax rates are per $100 of assessed value. County Tax Rates

FY 20

FY 21

Real Estate Tax Rate

$0.89/100

$0.89/100

Personal Property

$2.55/100

$2.55/100

Machinery & Tools

$1.82/100

$1.82/100

Merchants Capital

$3.05/100

$3.05/100

Mobile Homes

$0.89/100

$0.89/100

Real Estate Tax Rates

As the graph denotes, the FY 21 proposed budget uses the current real estate tax rate of 89 cents which has been the rate for the past seven years.

Real Estate Tax Rates

67

FY 06

74 63

FY 07

FY 08

71

71

FY 09

FY 10

74

75

FY 11

FY 12

87

89

89

89

89

89

89

89

89

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18

FY 19

FY 20

FY 21

Fund Balance

No General Fund balance dollars have been used to balance the FY 21 budget. REVENUE SUMMARY : 74


REVENUE SUMMARY

Reserve Funds

Reserve funds are dollars set aside that are not required for expenditure in the current year or are earmarked for a specific future purpose.

Why Do We Need Reserve Funds?

The financial health of a locality is determined based on its “operating position” which refers to three factors: • The County’s ability to balance the budget using current revenue (not using fund balance in the operating budget). • The County’s ability to maintain reserves for emergencies (establishing reserve funds for specific purposes). • The County’s ability to maintain sufficient cash to pay expenses on a timely basis (ensuring an adequate level of cash flow reserves).

Why Shouldn’t We Use Reserve Money to Balance the Budget?

These funds are “non-recurring”. The use of these funds can only be for items that do not require expenditures in future years (one-time-only expenses). These funds cannot be used for salary increases, additional personnel, or program expansion that recurs in future years. For example, if $1,000,000 of reserve monies were used in the budget to cover salaries, the next year there would be $1,000,000 worth of costs and $1,000,000 less money. The County’s financial advisors have recommended a policy of maintaining undesignated fund balance between 10% and 12% of operating revenue. The County maintains a number of specific reserve funds to respond positively to unforeseen circumstances, should they arise in the current year or the next year’s budget. The County’s primary reserve is the Cash Flow Reserve, which sets aside approximately $22 million or 10.5% of the total FY 21 Budget to ensure sufficient cash to pay the bills. Other reserve funds that the County maintains include, but are not limited to: • Capital Reserve to support unanticipated capital needs not funded in the Capital Projects Fund • Landfill Post Closure Reserve to support potential costs associated with monitoring and remediation of closed landfills • Facilities and Maintenance Reserve to support unanticipated facility and general maintenance items • Technology Reserve for technology projects and infrastructure requirements necessary for these projects • Rainy Day Reserve to address major unanticipated financial issues • Line of Duty Reserve to provide funds for family members of employees that are injured or killed in the line of duty • Parental Leave Reserve to provide funds to cover additional staffing costs, such as overtime, for departments whose employees are on extended leave • Road Maintenance Reserve to earmark the County share of the Revenue Sharing Program • Conservation Easement Reserve to support conservation easements and the County’s land use program

Financial Policies

The Board of Supervisors adopted financial policies and goals to influence and guide the financial management of REVENUE SUMMARY : 75


REVENUE SUMMARY the County. The policies were adopted in March 2000 and updated in October 2015. The importance of adopting and following these policies include: • Insulating the County from fiscal crisis, • Enhancing the ability to maintain financial credit by achieving and maintaining the highest bond ratings possible, • Promoting long-term financial stability by adhering to clear and consistent guidelines, • Directing attention to the financial condition of the entire County rather than a single issue or area, • Promoting coordination of long-term financial planning with daily operations, and • Providing the Board of Supervisors and citizens a framework for measuring the fiscal impact of services provided against established guidelines.

See Revenue Summary, Appendix B for the specific policies.

REVENUE SUMMARY : 76


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET

for fiscal year 2021

R E V E N U E S UMM ARY, APPEN D IX A

Revenue Estimates


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2021 REVENUE ESTIMATES FY 19 REVISED ESTIMATE

FY 19 REALIZED

FY 20 ESTIMATE

FY 21 ESTIMATE

INC/(DEC) FY 21 BUDGET FROM FY 20 BUDGET $ %

GENERAL FUND GENERAL PROPERTY TAXES REAL ESTATE PROPERTY TAX (DEC) REAL ESTATE PROPERTY TAX (JUNE) PERSONAL PROPERTY TAX MOTOR VEHICLES PERSONAL PROPERTY TAX RELIEF MOTOR VEHICLES PERSONAL PROPERTY BUSINESS FURN & FIXTURES PERSONAL PROPERTY COMPUTER EQUIPMENT PERSONAL PROPERTY MOBILE HOMES TAX AIRCRAFT TAX MACHINERY & TOOLS TAX MERCHANTS CAPITAL TAX PUBLIC SERVICE CORP TAXES RE & PP (DEC) PUBLIC SERVICE CORP TAXES RE (JUNE) DELINQUENT PROP TAX ROLLBACK TAXES PRE-PAID & OTHER PROPERTY TAXES PENALTY ALL PROP TAX INTEREST ALL PROP TX ADMIN FEE-DELINQ TP SUBTOTAL GENERAL PROPERTY TAXES OTHER LOCAL TAXES 02 412101 LOCAL SALES AND USE TAX 02 412201 CONSUMER UTILITY TAX 02 412202 CONSUMER UTILITY TAX - 177 02 412401 TELECOMMUNICATIONS TAX 02 412501 UTILITY LICENSE TAX 02 412503 CONSUMPTION TAX 02 412504 CONSUMPTION TAX - 177 02 412601 MOTOR VEHICLE LICENSE 02 412701 BANK STOCK TAX 02 412801 RECORDATION TAX 02 412802 ADDITIONAL TAX ON DEEDS 02 412901 TRANSIENT OCCUPANCY TAX 02 412902 TRANSIENT OCCUPANCY TAX - 177 02 412905 MEALS TAX SUBTOTAL OTHER LOCAL TAXES

33,155,184 33,345,111 9,734,202 4,754,279 3,215,788 436,949 166,085 18,762 2,727,073 1,318,319 1,147,240 1,140,565 2,000,000 5,000 425,000 210,000 99,200

33,105,621 35,978,309 9,992,817 4,754,279 3,204,119 386,977 167,886 25,301 2,860,589 1,397,931 1,238,698 1,178,548 1,967,967 16,901 533,265 532,545 309,453 93,926

36,291,350 36,464,009 10,500,270 4,754,279 3,314,982 408,902 169,833 19,084 2,920,443 1,402,973 1,185,807 1,178,777 2,000,000 5,000 425,000 210,000 81,000

36,783,011 36,947,037 11,610,514 4,754,279 3,568,574 461,614 176,614 24,846 3,170,706 1,558,773 1,257,880 1,248,528 2,200,000 15,000 450,000 250,000 81,000

491,661 483,028 1,110,244 253,592 52,712 6,781 5,762 250,263 155,800 72,073 69,751 200,000 10,000 25,000 40,000 -

1% 1% 11% 0% 8% 13% 4% 30% 9% 11% 6% 6% 10% 200% 6% 19% 0%

93,898,757

97,745,133

101,331,709

104,558,376

3,226,667

3%

9,277,452 667,000 18,000 950,000 18,000 100,000 6,000 775,000 31,000 750,000 200,000 6,000 31,000 263,000

9,489,392 675,821 18,550 875,435 16,171 107,379 6,197 781,522 42,740 854,212 247,668 10,175 30,834 272,399

9,739,892 675,000 18,000 882,000 18,000 100,000 6,000 775,000 31,000 750,000 200,000 5,000 30,000 270,000

10,301,540 675,000 18,000 835,000 18,000 107,000 6,000 800,000 40,000 790,000 210,000 5,000 30,000 295,000

561,648 (47,000) 7,000 25,000 9,000 40,000 10,000 25,000

6% 0% 0% -5% 0% 7% 0% 3% 29% 5% 5% 0% 0% 9%

13,092,452

13,428,495

13,499,892

14,130,540

630,648

5%

Page 1 79


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2021 REVENUE ESTIMATES FY 19 REVISED ESTIMATE OTHER UNDESIGNATED REVENUE 02 413305 LAND TRANSFER FEE 02 414101 COURT FINES & FORFEITURES 02 415102 INTEREST ON CHECKING 02 415201 RENTAL OF PROPERTY 02 415207 SALE OF SURPLUS/SALVAGE 02 416608 RETURNED CHECK 02 419108 RECOVERED COSTS 02 422103 MOTOR VEHICLE CARRIER TAX 02 422105 MOBILE HOME TITLING TAX 02 422109 4% CAR RENTAL TAX 02 422112 PYMNT IN LIEU OF TX-PARKS 02 433295 MINERAL ROYALTIES SUBTOTAL OTHER UNDESIGNATED REVENUE

FY 19 REALIZED

FY 20 ESTIMATE

INC/(DEC) FY 21 BUDGET FROM FY 20 BUDGET $ %

FY 21 ESTIMATE

2,000 35,000 724,815 171,984 299,663 140,000 67,000 42,000 25,000 -

2,549 64,389 1,003,802 171,984 311,152 1,614 14,716 138,807 72,750 49,950 53,618 352

2,400 54,000 1,014,741 171,984 139,000 67,000 45,000 25,000 -

2,400 70,000 895,999 171,984 137,000 65,000 47,000 53,000 -

16,000 (118,742) (2,000) (2,000) 2,000 28,000 -

0% 30% -12% 0% -1% -3% 4% 112% -

1,507,462

1,885,684

1,519,125

1,442,383

(76,742)

-5%

GENERAL FUND BALANCE 02 451203 (TO)FROM UNDESIGNATED FUND BAL 02 451205 (TO)FROM DESIG FUND BALANCE SUBTOTAL GENERAL FUND BALANCE TOTAL UNDESIGNATED REVENUE

5,363,475 4,357,215

-

-

-

-

-

9,720,690

-

-

-

-

-

118,219,361

113,059,312

116,350,726

120,131,299

3,780,573

3%

DESIGNATED RESOURCES BOARD OF SUPERVISORS 02100 419108 RECOVERED COSTS

-

2,225

-

-

-

-

37,000

31,639

37,000

37,000

-

0%

8,671

8,671

-

-

-

-

70,000

75,007

70,000

70,000

-

0%

COUNTY ADMINISTRATION 02110 419108 RECOVERED COSTS COUNTY ATTORNEY 02120 419108 RECOVERED COSTS FINANCIAL & MANAGEMENT SERVICES 02130 419108 RECOVERED COSTS

Page 2 80


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2021 REVENUE ESTIMATES FY 19 REVISED ESTIMATE

FY 19 REALIZED

FY 20 ESTIMATE

INC/(DEC) FY 21 BUDGET FROM FY 20 BUDGET $ %

FY 21 ESTIMATE

INSURANCE 02132 419108 RECOVERED COSTS

-

10,185

-

-

-

-

-

-

-

-

-

-

INFORMATION TECHNOLOGY 02140 419108 RECOVERED COSTS COMMISSIONER OF REVENUE-COMP 02150 423100 SHARED EXPENSES

215,768

215,185

222,504

222,504

-

0%

1,800 -

1,756 5,155

1,800 -

1,800 -

-

0% -

199,890

195,183

196,260

196,260

-

0%

24,000

15,063

24,000

24,000

-

0%

48,237

100 47,586

49,694

49,694

-

0%

-

-

-

-

-

-

ASSESSMENT - COUNTY 02152 413304 LAND USE APPLICATION FEE 02152 419108 RECOVERED COSTS TREASURER - COMP BD 02160 423100 SHARED EXPENSES TREASURER - COLLECTIONS 02162 416010 FEES ELECTORAL BOARD 02170 419108 RECOVERED COSTS 02170 423100 SHARED EXPENSES INTERNAL SERVICES 02180 415212 MILEAGE 02180 415209 PROCEEDS FROM RESALE 02180 415211 SALE OF PHOTOCOPIES 02180 419108 RECOVERED COSTS 02180 419107 GARAGE CHARGES INTERNAL 02180 419111 VEHICLE MAINTENANCE 02180 419112 CANTEEN FUND

Page 3 81


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2021 REVENUE ESTIMATES FY 19 REVISED ESTIMATE

FY 19 REALIZED

FY 20 ESTIMATE

INC/(DEC) FY 21 BUDGET FROM FY 20 BUDGET $ %

FY 21 ESTIMATE

COMMONWEALTH ATTORNEY 02200 416011 J&D DELINQUENT COLLECTIONS 02200 416012 GENERAL DISTRICT BBURG DEL COLLECTIONS 02200 416013 GENERAL DISTRICT CBURG DEL COLLECTIONS 02200 416014 CIRCUIT COURT DELINQUENT COLLECTIONS 02200 424401 DOMESTIC VIOLENCE 02200 419104 CONFISCATIONS 02200 423100 SHARED EXPENSES 02200 423200 COMMONWEALTH ATT'Y FEES

1,417 1,371 36,022 48,916 45,000 14,751 695,765 8,428

4,287 2,763 36,124 43,520 46,980 15,328 685,451 8,877

1,417 1,371 36,022 48,916 45,000 715,433 8,428

1,417 1,371 36,022 48,916 45,000 715,433 8,428

-

0% 0% 0% 0% 0% 0% 0%

7,500 1,500 13,622

7,500 1,500 24,437

7,500 -

7,500 -

-

0% -

-

-

-

-

-

-

CIRCUIT COURT 02210 416016 JUDGE'S SECRETARY SALARY 02210 419108 RECOVERED COSTS 02210 419122 JURYREIM GENERAL DISTRICT COURT 02220 414204 COURTHOUSE MAINTENANCE FEES 02221 419108 RECOVERED COSTS

9

CIRCUIT COURT CLERK 02250 416010 FEES 02250 410107 JURY FEES 02250 419108 RECOVERED COSTS 02250 423100 SHARED EXPENSES

47,600 21,471 413,352

27,474 15,241 439,774

47,600 425,724

47,600 441,367

-

0% -

15,643

4%

6,625 4,118,289 139,074

5,880 4,105,543 149,538

4,271,328 139,074

4,273,003 139,074

1,675 -

0% 0%

140,000 8,000 50 500

112,960 16,139 953

140,000 8,000 50 500

140,000 8,000 50 500

-

0% 0% 0% 0%

SHERIFF - COMP BOARD 02310 419108 RECOVERED COSTS 02310 423100 SHARED EXPENSES 02310 424415 LOCAL JAIL BLOCK GRANT SHERIFF - COUNTY 02320 412301 E-911 TAX 02320 414200 COURTHOUSE SECURITY FEE 02320 414206 JAIL FEES 02320 414207 JAIL - NONCONSECUTIVE DAYS 02320 414208 DNA FEE

Page 4 82


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2021 REVENUE ESTIMATES FY 19 REVISED ESTIMATE 02320 415103 INTEREST ON SAVINGS 02320 416010 FEES 02320 419104 CONFISCATIONS 02320 419105 JAIL INMATE TELEPHONE 02320 419106 INMATE MEDICAL REIMBURSEMENT 02320 419108 RECOVERED COSTS 02320 419114 PRISONER/BOARDING 02320 419115 FINGERPRINTING 02320 419123 HEM DRUG TESTING 02320 419124 HEM MONITORING 02320 419125 HEM CONNECTION 02320 414209 BACKGROUND 02320 424404 FEDERAL CONFISCATIONS 02320 424460 WIRELESS 911 02324 419108 RECOVERED COSTS 02323 416158 DONATIONS

FY 19 REALIZED

140 4,137 33,405 7,000 800 135,718 800 800 7,000 30,000 2,500 33,250 -

206 4,137 33,405 10,248 468 161,877 1,400 1,009 3,248 25,141 1,385 31,588 10,000 -

33,177 -

33,177 2,770

214,109 75,824 45,000 -

252,239 83,410 45,000 -

FY 20 ESTIMATE 140 4,137 7,000 800 103,000 800 800 7,000 30,000 2,500 33,250 -

FY 21 ESTIMATE 140 4,137 7,000 800 103,000 800 800 7,000 30,000 2,500 33,250 -

INC/(DEC) FY 21 BUDGET FROM FY 20 BUDGET $ % 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -

FIRE AND RESCUE 02330 419108 RECOVERED COSTS 02330 416158 DONATIONS

-

-

-

-

ANIMAL CARE AND ADOPTION 023401 416158 DONATIONS 023401 413100 FEES 023401 416165 PRIVATE GRANTS 023401 419108 RECOVERED COSTS

214,109 75,000 -

214,109 80,000 -

5,000 -

0% 7% -

ANIMAL CONTROL 02340 413100 ANIMAL LICENSES 02340 413101 DOG & CAT STERILIZATION

-

1,557

-

-

-

-

-

0% 0% 0% 0%

GENERAL SERVICES 02400 414204 COURTHOUSE MAINTENANCE FEES 02400 414205 HHS MAINTENANCE FEES 02400 419108 RECOVERED COSTS 02400 419110 HEALTH & HUMAN SVCS UTILITIES

40,000 11,665 171,379 81,330

34,923 15,167 186,548 62,501

40,000 11,665 171,379 81,330

40,000 11,665 171,379 81,330

Page 5 83


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2021 REVENUE ESTIMATES FY 19 REVISED ESTIMATE

FY 19 REALIZED

FY 20 ESTIMATE

FY 21 ESTIMATE

INC/(DEC) FY 21 BUDGET FROM FY 20 BUDGET $ %

MAINTENANCE B&G COURTHOUSE 024002 424415 LOCAL JAIL BLOCK

21,500

21,500

21,500

21,500

-

0%

5,700 16,450

31,956

5,700 16,450

5,700 16,450

-

0% 0%

103,771 950 24,620 15,800 15,340 6,000 24,970 1,320 21,385

104,998 675 29,073 21,903 16,680 4,831 24,888 3,100 16,116

103,771 950 24,620 15,800 15,340 6,000 1,320 24,970 21,385

103,771 950 24,620 15,800 15,340 6,000 1,320 24,970 21,385

-

0% 0% 0% 0% 0% 0% 0% 0% 0%

1,162,784

44,643 487,556

1,162,784

1,162,784

-

0%

12,000 2,500 49,043 49,392

11,308 49,043 25 610 49,393

12,000 48,543 49,392

12,000 56,043 49,392

7,500 -

0% 15% 0%

70,000 4,794,125 179,522

186,427 4,837,389 143,145

70,000 4,661,068 179,522

70,000 4,873,550 242,350

212,482 62,828

0% 5% 35%

SOLID WASTE COLLECTION 02410 412201 CONSUMER UTILITY TAX 02410 416082 WASTE COLLECTION AND DISPOSAL 02410 424407 LITTER CONTROL GRANT ENGINEERING/ENVIRONMENTAL SVC 02400 413308 BUILDING PERMITS 02400 413309 OCCUPANCY PERMITS 02400 413310 ELECTRICAL PERMITS 02400 413311 MECHANICAL PERMITS 02400 413312 PLUMBING PERMITS 02400 413323 MANUFACTURED HOUSING PERMITS 02400 413325 REINSPECTION PERMITS 02420 413324 SOIL EROSION PERMITS 024290 413327 STORMWATER FEES CHILDREN'S SERVICES ACT 02510 419108 RECOVERED COSTS 02510 424445 CHILDREN'S SERVICES ACT HUMAN SERVICES 02520 419458 CSA ADMINISTRATION 02520 416158 DONATIONS 25202 433107 R.S.V.P. GRANT 25205 413300 USER FEES 25205 419108 RECOVERED COSTS 25205 416156 FLOYD CONTRIBUTION 25205 424412 VJCCCA GRANT SOCIAL SERVICES 02540 419108 RECOVERED COSTS 02540 424102 PUBLIC ASSISTANCE PAYMENTS 02540 434402 FEDERAL PASS THROUGH

Page 6 84


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2021 REVENUE ESTIMATES FY 19 REVISED ESTIMATE

FY 19 REALIZED

FY 20 ESTIMATE

FY 21 ESTIMATE

INC/(DEC) FY 21 BUDGET FROM FY 20 BUDGET $ %

PARKS AND RECREATION 27001 415201 PROPERTY RENTAL 27001 419108 RECOVERED COSTS 27002 416010 ADULT EDUCATION FEES 27004 416010 SWIMMING POOL FEES 27005 416010 SENIOR EDUCATION FEES 27006 416010 ATHLETIC FEES 27007 416010 COMMUNITY RECREATION FEES 27008 416010 SENIOR TOUR FEES 27009 416010 OUTDOOR RECREATION FEES 27010 416010 SPECIAL PROGRAMS 27011 416010 SUMMER FEES 27012 416158 FUNDRAISING 27014 416168 SCHOLARSHIP 27016 416010 MEADOWBROOK SENIOR PROGRAMS REGIONAL LIBRARY 02710 415211 SALE OF PHOTOCOPIES 02710 416010 SALE OF PASSPORTS 02710 416151 LIBRARY FINES 02710 416152 LIBRARY FEES 02710 416156 FLOYD CONTRIBUTION 02710 416159 BLACKSBURG CONTRIBUTION 02710 416160 CHRISTIANSBURG CONTRIBUTION 02710 419108 RECOVERED COSTS 02710 424409 STATE LIBRARY GRANT 02710 416158 DONATIONS

3,830 72,000 500 38,600 13,000 12,000 1,000 24,700 500 -

4,540 1,432 1,692 69,885 550 34,803 124 16,851 7,488 330 33,680 1,765 -

3,830 72,000 500 34,600 13,000 12,000 1,000 28,700 500 -

3,830 1,000 72,000 500 34,600 16,500 8,000 500 28,700 500 -

1,000 3,500 (4,000) (500) -

0% 0% 0% 0% 27% -33% -50% 0% 0% -

25,000 12,000 49,000 3,700 67,548 15,000 15,000 219,411 48,434

24,430 14,796 33,524 2,746 67,548 15,000 15,000 1,938 222,941 48,649

25,000 8,000 25,000 6,700 67,548 15,000 15,000 220,278 -

25,000 8,000 25,000 6,700 67,548 15,000 15,000 225,285 -

5,007 -

0% 0% 0% 0% 0% 0% 0% 2% -

5,447 2,500 6,980 22,000 1,050 1,625 1,825 1,500 500

10,418 10,341 18,847 1,860 3,420 1,720 254

5,427 2,500 6,980 22,000 1,050 1,625 1,825 1,500 520

5,427 7,500 11,980 22,000 1,050 1,625 1,825 1,500 520

5,000 5,000 -

0% 200% 72% 0% 0% 0% 0% 0% 0%

PLANNING & GIS 02800 413307 REZONING AND SUBDIVISION PERMT 02800 413314 SITE PLAN REVIEW 02801 413315 ZONING PERMIT 02800 413316 TECHNOLOGY FEE 02800 413340 SUBDIVISION REVIEW MAJOR PRE 02800 413333 SUBDIVISON REVIEW MAJOR 02800 413334 SUBDIVISION REVIEW MINOR 02800 413335 SUBDIVISION REVIEW BL 02800 416161 SALE OF MAPS, ORDINANCES

Page 7 85


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2021 REVENUE ESTIMATES FY 19 REVISED ESTIMATE 02800 413301 AUTOMOBILE GRAVEYARD LICENSE 02800 419108 RECOVERED COSTS

1,989

FY 19 REALIZED 3,600 3,873

FY 20 ESTIMATE

FY 21 ESTIMATE -

-

INC/(DEC) FY 21 BUDGET FROM FY 20 BUDGET $ % -

ECONOMIC DEVELOPMENT 02810 419108 RECOVERED COSTS 02810 424500 GOVERNOR'S OPPORTUNITY OTHER AGENCIES 02910 422113 EXTENSION OFFICE REIMBURSEMENT 02910 WIRELESS 911 REVENUE 02910 419108 RECOVERED COSTS

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

ADJUSTMENTS 02990 418306 ADJ FOR INTERNAL SERVICES 02990 451202 (TO) FROM AUTO GRVYD RESERVE TOTAL DESIGNATED

14,546,464

14,118,738

14,313,729

14,633,864

320,135

2%

132,765,825

127,178,050

130,664,455

134,765,163

4,100,708

3%

03 415102 INTEREST ON INVESTMENTS 03 416010 FEES 03 451204 FUND BALANCE

1,000 14,000 3,605

368 10,892 -

1,000 14,000 2,600

1,000 14,000 2,600

-

0% 0% 0%

TOTAL LAW LIBRARY

18,605

11,260

17,600

17,600

-

0%

50,000 450,000 30,000 97,500 411,664 244,935

115,163 37,600 26,476 421,498 66,006 106,930 411,664 281,926

50,000 25,000 300,000 75,000 50,000 158,938 -

50,000 25,000 300,000 75,000 50,000 158,938 -

-

0% 0% 0% 0% 0% 0% -

TOTAL GENERAL FUND RESOURCES LAW LIBRARY

SCHOOL OPERATING FUND LOCAL DESIGNATED RESOURCES 09 415201 RENTS 09 416121 TUITION - PRIVATE SOURCES 09 416202 SPECIAL FEES 09 416125 TRANSPORTATION OF PUPILS 09 418128 REIMBURSEMENTS - AFTER SCHOOL PROGRAM 09 418129 REIMBURSEMENTS - PAYROLL 09 418301 OTHER REBATES AND REFUNDS 09 418302 E-RATE UNIVERSAL SERVICE DISCOUNTS 09 418910 INSURANCE ADJUSTMENTS

Page 8 86


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2021 REVENUE ESTIMATES

09 418992 RECOVERED COSTS 09 418993 DONATIONS 09 440405 OTHER STATE AID 09 418994 BENEFITS OTHER STATE AGENCIES 09 418905 SALE OF SUPPLIES 09 418908 SALE OF SCHOOL BUSES 09 418909 SALE OF EQUIPMENT 09 419126 RESTITUTION 09 419127 REIMBURSEMENTS HR 09 419101 TUITION-OTHER LOCALITY SUBTOTAL LOCAL DESIGNATED RESOURCES

FY 19 REVISED ESTIMATE 30,000 8,400 155,733 5,000 5,000 3,500 -

FY 19 REALIZED 66,495 11,305 187,428 9,200 8,526 9,768 2,824 10,182 -

FY 20 ESTIMATE 60,000 5,000 5,000 3,500 -

FY 21 ESTIMATE 60,000 5,000 5,000 3,500 -

INC/(DEC) FY 21 BUDGET FROM FY 20 BUDGET $ % 0% 0% 0% 0% -

1,491,732

1,772,991

732,438

732,438

-

0%

225,000

291,311

250,000

250,000

-

0%

11,829,361 27,337,962 16,843 288,089 705,523 591,993 3,410,029 734,920 1,675,618 173,023 111,708 3,703,997

11,967,922 27,329,155 289,060 730,047 593,989 3,421,528 737,398 1,681,268 226,198 112,085 3,716,488

12,177,097 27,421,653 24,017 288,982 707,712 593,829 3,420,608 737,200 1,698,509 273,237 117,952 3,744,976

12,809,786 29,612,287 16,990 307,220 762,141 634,941 3,485,763 779,866 1,790,146 374,265 124,070 4,165,191

632,689 2,190,634 (7,027) 18,238 54,429 41,112 65,155 42,666 91,637 101,028 6,118 420,215

50,579,066

50,805,138

51,205,772

54,862,666

3,656,894

67,790 1,011,700 1,079,490

570,000 570,000

570,000 186,618 1,817,111 2,573,729

570,000 726,129 709,226 422,125 30,000 2,457,480

539,511 (1,817,111) 709,226 422,125 30,000 (116,249)

DESIGNATED STATE REVENUE 09 422111 STATE RECORDATION TAX STATE SOQ 09 424201 STATE SALES TAX 09 424202 BASIC STATE AID - SOQ 09 424204 REMEDIAL SUMMER 09 424207 GIFTED EDUCATION SOQ 09 424208 REMEDIAL EDUCATION SOQ 09 424210 TEXTBOOKS 09 424212 SPECIAL EDUCATION SOQ 09 424217 VOCATIONAL EDUCATION SOQ 09 424221 FICA INSTRUCTIONAL SOQ 09 424267 ENGLISH-2ND LANGUAGE 09 424222 GROUP LIFE 09 424225 RETIREMENT SUBTOTAL STATE SOQ INCENTIVE PROGRAMS 09 424276 EDUCATIONAL TECHNOLOGY 09 AT RISK MONIES 09 COMPENSATION SUPPLEMENT 09 VA PRESCHOOL INITIATIVE 09 GAMES OF SKILL 09 EARLY CHILDHOOD ED4 SUBTOTAL INCENTIVE PROGRAMS STATE CATEGORICAL 09 440220 OTHER CATEGORICAL

-

-

-

-

-

Page 9 87

5% 8% -29% 6% 8% 7% 2% 6% 5% 37% 5% 11% 7% 0% 289% -100% -5% -


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2021 REVENUE ESTIMATES FY 19 REVISED ESTIMATE

FY 19 REALIZED

FY 20 ESTIMATE

FY 21 ESTIMATE

INC/(DEC) FY 21 BUDGET FROM FY 20 BUDGET $ % (8,317) -16% 35,799 7% -

09 440261 VIRTUAL ADVANCE PLACEMENT 09 424246 SPECIAL EDUCATION HOMEBOUND 09 424247 SPECIAL EDUCATION HOSPITAL 09 440259 SPECIAL EDUCATION FOSTER CARE

65,723 457,358 -

50,460 479,130 122,377

50,713 527,719 -

42,396 563,518 -

SUBTOTAL STATE CATEGORICAL

523,081

651,967

578,432

605,914

LOTTERY FUNDED PROGRAMS 09 424205 FOSTER CARE 09 424211 ISAEP/GED FUNDING 09 424218 VOCATIONAL EDUCATION 09 424210 TEXTBOOKS 09 424223 ALGEBRA READINESS SOL 09 424228 READING INTERVENTION 09 424265 AT RISK 09 424272 ALTERNATIVE EDUCATION 09 424273 SUPP SUPPORT 09 424275 REDUCE K-3 CLASSES 09 424281 AT RISK FOUR YEAR OLDS 09 424290 TEACHER MENTOR 09 424416 PROJECT GRADUATION REGIONAL 09 PROJECT GRADUATION/SENIOR YEAR 09 440400 NATIONAL BOARD CERTIFICATION

94,150 15,717 79,085 90,545 193,069 152,265 2,011,929 867,369 746,164 7,032 11,249 -

16,710 179,910 90,664 197,133 543,147 304,529 2,148,189 887,232 765,370 5,984 11,249 45,000

101,477 15,717 85,754 90,664 197,133 430,703 163,893 2,176,732 892,558 761,549 5,984 13,171 -

97,673 16,772 123,393 103,236 232,303 286,857 159,632 1,862,938 963,742 6,530 9,956 164,325 -

(3,804) 1,055 37,639 12,572 35,170 (143,846) (4,261) (313,794) 71,184 (761,549) 546 (3,215) 164,325 -

-4% 7% 44% 14% 18% -33% -3% -14% 8% -100% 9% -24% -

SUBTOTAL LOTTERY FUNDED PROGRAMS

4,268,574

5,195,117

4,935,335

4,027,357

(907,978)

-18%

SUBTOTAL STATE DESIGNATED REVENUE

56,675,211

57,513,534

59,543,268

62,203,417

2,660,149

4%

DESIGNATED FEDERAL REVENUE 09 433201 ADULT BASIC EDUCATION 09 433202 FAMILY LITERACY/CHAPTER I 09 433205 ESEA IV-C 09 433206 GAPS EDUCATION 09 433208 FOREST RESERVE FUNDS 09 433209 JOB PARTNERSHIP TR. ACT 09 433211 MEDICAID REIMBURSEMENTS 09 433212 TITLE III 09 433214 HOMELESS FUNDING 09 433215 FEDERAL STIMULUS FUNDING 09 433216 ARRA84.386 09 433217 ARRA84.389 09 433218 ARRA84.391

1,705,724 2,500 160,000 23,243 44,000 -

1,581,662 38,189 22,293 447,187 29,328 48,813 -

1,700,724 2,500 160,000 23,243 44,000 -

1,805,325 111,974 2,500 160,000 41,931 44,000 -

104,601 111,974 18,688 -

6% 0% 0% 80% 0% -

27,482

Page 10 88

5%


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2021 REVENUE ESTIMATES

09 433219 SPECIAL EDUCATION-P.L. 94-141 09 433224 VOCATIONAL EDUC-CATEGORICAL 09 433226 EESA PL 98-377 TITLE II 09 433228 DRUG FREE SCHOOL PAYMENTS 09 433290 AWARE FUNDING 09 433290 OTHER FEDERAL FUNDS-DQE 09 433234 DETENTION HOME READING PROGRAM SUBTOTAL FEDERAL DESIGNATED TRANSFERS (TO) FROM OTHER FUNDS 09 451100 TRANSFER FROM GENERAL FUND TOTAL TRANSFERS TOTAL SCHOOL OPERATING FUND RESOURCES

FY 19 REVISED ESTIMATE 1,973,508 148,024 252,279 375,551 51,416 -

FY 19 REALIZED 1,707,711 127,289 317,850 377,551 59,169 1,204

FY 20 ESTIMATE 1,967,508 148,024 252,279 51,416 -

FY 21 ESTIMATE 2,076,833 169,951 299,804 53,967 -

INC/(DEC) FY 21 BUDGET FROM FY 20 BUDGET $ % 109,325 6% 21,927 15% 47,525 19% 2,551 5% -

4,736,245

4,758,247

4,349,694

4,766,285

416,591

10%

52,664,599

46,854,754

51,827,273

53,377,273

1,550,000

3%

52,664,599

46,854,754

51,827,273

53,377,273

1,550,000

3%

115,567,787

110,899,525

116,452,673

121,079,413

4,626,740

4%

SCHOOL NUTRITION FUND 11 416124 NUTRITION RECEIPTS 11 416126 NUTRITION PRE 11 416126 NUTRITION FEES 11 418999 MISC FEES 11 424215 STATE AID SCHOOL FOOD PROGRAM 11 433213 FEDERAL AID-SCH FOOD PROGRAM 11 415102 INTEREST

2,206,710 51,478 2,326,518 -

816,432 1,021,217 (80,722) 18,991 60,424 2,118,500 16

2,206,710 51,478 2,326,518 -

2,335,046 107,473 2,785,485 -

128,336 55,995 458,967 -

6% 109% 20% -

TOTAL SCHOOL NUTRITION FUND

4,584,706

3,954,858

4,584,706

5,228,004

643,298

14%

19 451100 TRANSFER FROM GENERAL FUND 19 415108 INTEREST 19 OTHER REVENUE/FUND BALANCE

2,286,955 -

2,286,955 26,471 -

2,111,523 -

2,146,173 -

34,650 -

2% -

TOTAL SCHOOL CAPITAL PROJECTS FUND

2,286,955

2,313,426

2,111,523

2,146,173

34,650

2%

3,927,465 -

3,927,465 -

3,536,523 -

3,531,173 -

SCHOOL CAPITAL PROJECTS FUND

COUNTY CAPITAL PROJECTS FUND 12 451110 TRANSFER FROM GENERAL FUND 12 415108 INTEREST 12 419108 RECOVERED COSTS

(5,350) -

Page 11 89

0% -


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2021 REVENUE ESTIMATES FY 19 REVISED ESTIMATE 3,927,465

FY 19 REALIZED 3,927,465

FY 20 ESTIMATE 3,536,523

FY 21 ESTIMATE 3,531,173

18 415107 OTHER INTEREST 18 419108 QSCB2 INTEREST SUBSIDY 18 SCHOOL ENERGY BOND SAVINGS (TRANSFER FROM SCHOOL OPER) 18 COURTHOUSE MAINTENANCE FEES 18 RENT INCOME 18 TRANSFER FROM COUNTY CAPITAL 18 TRANSFER FROM SCHOOL CAPITAL FUND 18 451100 TRANSFER FROM GENERAL FUND

1,347,447 408,660 79,982 186,471 21,336,953

1,263,905 408,660 51,275 186,480 21,426,957

1,347,447 408,660 79,982 186,471 21,336,953

1,347,447 408,660 79,982 186,471 22,700,165

1,363,212

0% 0% 0% 0% 6%

TOTAL DEBT SERVICE FUND

23,359,513

23,337,277

23,359,513

24,722,725

1,363,212

6%

451110 TRANSFER FROM GENERAL FUND

380,000

163,905

380,000

380,000

-

0%

TOTAL EDA

380,000

163,905

380,000

380,000

-

0%

TOTAL RESOURCES ALL FUNDS (INCLUDING TRANSFERS)

282,890,856

271,785,766

281,106,993

291,870,251

10,763,258

4%

INTERFUND TRANSFERS

(81,004,632)

(75,068,695)

(79,600,932)

(82,543,444)

(2,942,512)

4%

GRAND TOTAL ALL FUNDS (EXCLUDING INTERFUND TRANSFERS)

201,886,224

196,717,071

201,506,061

209,326,807

7,820,746

4%

TOTAL COUNTY CAPITAL PROJECTS FUND

INC/(DEC) FY 21 BUDGET FROM FY 20 BUDGET $ % (5,350) 0%

DEBT SERVICE FUND

EDA

Page 12 90


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET

for fiscal year 2021

R E V E N U E SUM MARY, AP PEN D IX B

Financial Policies


REVENUE SUMMARY

Appendix B: Financial Policies Capital improvement budget policies

1. The County will consider all capital improvements in accordance with an adopted capital improvement program. 2. The County will develop a five-year plan for capital improvements and update each annually. 3. The County will enact an annual capital budget based on the five-year capital improvement plan. Future capital expenditures necessitated by changes in population, changes in real estate development, or changes in economic base will be calculated and included in capital budget projections. 4. The County will coordinate development of the capital improvement budget with development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in operating budget forecasts. 5. The County will use intergovernmental assistance to finance only those capital improvements that are consistent with the capital improvement plan and County priorities, and whose operating and maintenance costs have been included in operating budget forecasts. 6. The County will maintain all its assets at a level adequate to protect the Countyâ&#x20AC;&#x2122;s capital investment and to minimize future maintenance and replacement costs. 7. The County will project its equipment replacement and maintenance needs for the next several years and will update this projection each year. From this projection a maintenance and replacement schedule will be developed and followed. 8. The County will identify the estimated costs and potential funding sources for each capital project proposal before it is submitted for approval. 9. The County will attempt to determine the least costly financing method for all new projects.

Debt policies

1. The County will confine long-term borrowing to capital improvement or projects that cannot be financed from current revenues except where approved justification is provided. 2. When the County finances capital improvements or other projects by issuing bonds or entering into capital leases, it will repay the debt within a period not to exceed the expected useful life of the project. 3. Net debt as a percentage of estimated market value of taxable property should strive to be below 3.0% but not exceed 4.0%. 4. The ratio of debt service expenditures as a percent of governmental fund expenditures (General Fund plus School Operating Fund expenditures less the General Fund transfer to the School Operating Fund) should strive to be below 10% but not exceed 12%. 5. The County will review the 10 year tax supported debt and lease payout ratio on an annual basis, and intends to maintain the ratio at 60% over a five year period, with the ratio being no less than 55% in any one year during the period. 6. The County recognizes the importance of underlying and overlapping debt in analyzing financial condition. The County will regularly analyze total indebtedness including underlying and overlapping debt. 7. Where feasible, the County will explore the usage of special assessment, revenue, or other self-supporting REVENUE SUMMARY : 93


REVENUE SUMMARY bonds instead of general obligation bonds. 8. The County will retire tax anticipation debt, if any, annually and will retire bond anticipation debt within six months after completion of the project. 9. On all General Fund support, debt-financed projects, the County will attempt to make a down payment of at least 5% of total project costs in the aggregate from current resources. The long term goal is to annually designate a portion of General Fund cash for one time capital projects.

Reserve policies

The County will establish an emergency reserve to pay for needs caused by unforeseen emergencies, including unanticipated expenditures of a nonrecurring nature, or to meet unexpected small increases in service delivery costs. This General Contingency will be budgeted at not less than 1.0% of the General Fund. Unassigned fund balance at the close of each fiscal year should be at least 12% of the General Fund plus School Operating Fund revenues, excluding the General Fund transfer to the School Operating Fund. Should the County find it necessary to access these funds in an emergency situation the Unassigned Fund Balance would be allowed to fall below the target described above. Any appropriation which causes Unassigned Fund Balance to drop below 12% will occur only after the County Administrator presents to the Board of Supervisors a plan and timeline for replenishing the balance to a minimum of 12%.

Investment policies OVERVIEW

The County Board of Supervisors recognizes that it is the explicit constitutional responsibility of the County Treasurer to invest County Funds in accordance with Virginia Law. It is the desire of the County Board of Supervisors to provide the Treasurer with the most timely information in order to best execute the powers of the Treasurerâ&#x20AC;&#x2122;s Office. To that end, the following Investment Policies are intended as a guide for the County Board of Supervisors to facilitate this relationship.

POLICIES The County will attempt to provide a cash-flow analysis of all funds on a continuous basis. Disbursement, collection, and deposit of funds will be scheduled to insure maximum cash availability. The County will develop an annual cash-flow budget for County Operations to be reviewed quarterly with the Treasurer.

REVENUE SUMMARY : 94


MONTGOMERY COUNTY, VIRGINIA PROPOSED BUDGET

for fiscal year 2021

EXPENDITURE PLANS


MONTGOMERY COUNTY, VIRGINIA

Revenue Sharing

VOTERS Board of Supervisors County Administrator Deputy County Administrator Revenue Sharing

REVENUE SHARING : 97


REVENUE SHARING

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Refunds

$195,000

$173,694

$195,000

$195,000

$-

$195,000

$-

$195,000

$173,694

$195,000

$195,000

$-

$195,000

$-

Adjustment for Revenue Refunds

$-

$-

$-

$-

$-

$-

$-

TOTAL DESIGNATED REVENUE

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$195,000

$173,694

$195,000

$195,000

$-

$195,000

$-

TOTAL REVENUES

$195,000

$173,694

$195,000

$195,000

$-

$195,000

$-

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

REVENUE SHARING : 98


REVENUE SHARING

About

Payments to the City of Radford as part of a revenue sharing agreement between the County and the City are budgeted here. Payments are equal to 27.5% of all revenue collected in the 177 Corridor and are made semiannually to the City of Radford.

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

â&#x20AC;˘ No Notable Base Budget Adjustments

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

â&#x20AC;˘ No Addenda Added

REVENUE SHARING : 99


MONTGOMERY COUNTY, VIRGINIA

Board of Supervisors

VOTERS Board of Supervisors

BOARD OF SUPERVISORS : 101


BOARD OF SUPERVISORS

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Board of Supervisors

$291,933

$254,151

$273,931

$270,632

$-

$270,632

$(3,299)

TOTAL EXPENDITURES

$291,933

$254,151

$273,931

$270,632

$-

$270,632

$(3,299)

Personal Services

$153,782

$153,349

$165,551

$162,252

$-

$162,252

$(3,299)

Operations & Maintenance

$132,215

$100,801

$108,380

$108,380

$-

$108,380

$-

$5,936

$-

$-

$-

$-

$-

$-

$291,933

$254,151

$273,931

$270,632

$-

$270,632

$-

$2,225

$-

$-

$-

$-

$-

$2,225

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$291,933

$251,926

$273,931

$270,632

$-

$270,632

$(3,299)

TOTAL REVENUES

$291,933

$254,151

$273,931

$270,632

$-

$270,632

$(3,299)

EXPENDITURES BY CLASSIFICATION

Capital Outlay TOTAL EXPENDITURES

$(3,299)

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

BOARD OF SUPERVISORS : 102

$-


BOARD OF SUPERVISORS

About

There are seven members of the Board of Supervisors, each elected from one of the seven geographic districts. The Board of Supervisors serves as the County’s legislative arm, with both administrative and legislative responsibilities. Terms are for four years; three or four seats are up for re-election each odd year.

Board of Supervisors

The Board sets the annual budget and local tax rates, enacts ordinances governing the County and its citizens, sets policies and oversees their administration. The Board also appoints members of various boards and committees, and adopts the County’s comprehensive land use plan and related ordinances.

Highlights

• Partnered with the NRV Regional Commission and the City of Radford to complete a regional broadband study, with the goal of identifying needs and implementing a solution for expanded broadband coverage throughout Montgomery County. • Issued $30 million in bonds to support renovations at Christiansburg Primary School, Christiansburg Elementary School, and Belview Elementary School. • Continued to support the New River Valley Rail 2020 project that was initiated in 2013 by the Blacksburg Partnership. NRV 2020 is a broad-based community initiative to bring Amtrak passenger rail service to Virginia’s New River Valley. • After breaking ground in August 2018, the county celebrated the grand opening of the new Regional Training Facility, the “Burn Building,” in April 2019. • Hosted a ribbon cutting ceremony for the newly constructed Riner Fire Department in the fall of 2019 in collaboration with the Riner Volunteer Fire Department. • In August 2019, the Montgomery County Board of Supervisors recognized the county’s Fire and Rescue Volunteers with 30 or more years of service. • Participated in a Pedal Post Event by receiving letters related to sustainability and environmental concerns from citizens on bicycles at the Coal Miners Heritage Park along the Huckleberry Trail in April 2019.

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments

BOARD OF SUPERVISORS : 103


BOARD OF SUPERVISORS

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

â&#x20AC;˘ No Addenda Added

BOARD OF SUPERVISORS : 104


MONTGOMERY COUNTY, VIRGINIA

County Administration

VOTERS Board of Supervisors County Administrator

Administration Emergency Services Human Resources Public Information

COUNTY ADMINISTRATION : 105


C O U N T Y A D M I N I S T R AT I O N

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Administration

$718,249

$698,950

$792,723

$806,784

Emergency Services

$163,392

$140,018

$157,113

Human Resources

$900,015

$600,673

$715,372

Public Information

$294,765

$278,805

$2,076,421

TOTAL EXPENDITURES

$-

$806,784

$14,061

$146,805

$-

$146,805

$(10,308)

$699,476

$28,000

$727,476

$12,104

$272,153

$275,723

$85,188

$360,911

$88,758

$1,718,446

$1,937,361

$1,928,788

$113,188

$2,041,976

$104,615

$1,325,959

$1,262,498

$1,452,917

$1,476,193

$58,417

$1,534,610

$81,693

$671,539

$397,354

$484,444

$452,595

$28,000

$480,595

$(3,849)

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay

$78,923

$58,593

$-

$-

$26,771

$26,771

$26,771

$2,076,421

$1,718,446

$1,937,361

$1,928,788

$113,188

$2,041,976

$104,615

$37,000

$31,639

$37,000

$37,000

$-

$37,000

$-

$37,000

$31,639

$37,000

$37,000

$-

$37,000

$-

TOTAL UNDESIGNATED REVENUE

$2,039,421

$1,686,806

$1,900,361

$1,891,788

$113,188

$2,004,976

$104,615

TOTAL REVENUES

$2,076,421

$1,718,446

$1,937,361

$1,928,788

$113,188

$2,041,976

$104,615

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

COUNTY ADMINISTRATION : 106


C O U N T Y A D M I N I S T R AT I O N

About

County Administration includes Administration, Emergency Services, Human Resources and Public Information. The County Administrator, appointed by and accountable to the Board of Supervisors, leads County operations.

Administration

The County Administrator guides and directs the day-to-day operations of County government under the authority of the Board of Supervisors and has ultimate responsibility for all phases of local government. The County Administrator is responsible for recommending policies and implementing programs for the Board of Supervisors, and for ensuring compliance with federal, state and local laws.

Emergency Services

The Emergency Services Office coordinates fire and rescue services throughout the County and staffs the Fire and Rescue Commission.

Human Resources

Human Resources develops, recommends and interprets human resources policies for employees. Recruitment, selection, retention efforts and employee training programs, along with compensation and benefit programs, are managed through this office. The office also handles employee events, wellness initiatives including an on-site clinic, worker’s compensation, employee performance evaluations, incentive programs and employee service awards.

Public Information

Public Information is the primary resource for information about programs and services. The office encourages citizen input into the local government process and links residents, the news media, and other groups to County government.

Highlights • Montgomery County’s website experienced nearly one million visitors in 2019. • Continued to produce podcasts on a variety of topics to include board meeting summaries, preparing to vote, and responsible pet ownership, resulting in over 1,500 downloads on platforms that include Podbeam.com; Apple Podcasts; Google Play Music; and Stitcher. • In 2019, the number of followers on both Facebook and Twitter social media platforms increased. • Received National Association of Government Communicators Award of Excellence for social media efforts related to the Animal Care and Adoption Center’s Holiday Wishes Campaign. • Received two Public Relations Society of America Summit Awards for social media associated with both the Animal Care and Adoption Center’s Holiday Wishes Campaign and the Clear the Shelter Campaign. • Hosted nearly a dozen events for employees last year from health fairs to blood drives, including programs where employees chose to give back to our community in various ways, such as food and clothing drives. COUNTY ADMINISTRATION : 107


C O U N T Y A D M I N I S T R AT I O N • Conducted employee training sessions on topics that included job-related skills, public services, and both employee and public safety.

Personnel DEPARTMENT

FY 20 Approved FTE

FY 21 Recommended FTE

Change

Administration

6

6

0

Emergency Services

1

1

0

Human Resources

4

4

0

Public Information

3

4

1

TOTAL

14

15

1

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

• ($31,849) in Career Development Funds Reduced in the Base Budget – The County has $50,000 in base budget funds set aside each year for career development. This amount has been reduced by $31,849 to provide $18,151 as an ongoing source of career development funds for FY 21.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $58,417 is Added for One Full-time Administrative Assistant Position (1 FTE) – Additional funding is added for an Administrative Assistant to help the Public Information Office and for the front desk in the Government Center. There is a growing demand for public information services, and this position will help the department respond to information requests in a timely and appropriate fashion. Other duties include producing and distributing internal communications, serve as a welcome “traffic guide”, and a first point of COUNTY ADMINISTRATION : 108


C O U N T Y A D M I N I S T R AT I O N contact for citizens entering the Government Center. • $26,771 is Added to Upgrade the Audio Equipment in the Board Room – Additional funding is added to replace the audio equipment in the Board Room. The current equipment is outdated and replacement parts are not available. • $28,000 is Added to Support the Increased Costs of the County’s Wellness Clinic – Additional funding is added to support the increased contract cost of the program fee and the provider fee for the clinic.

COUNTY ADMINISTRATION : 109


MONTGOMERY COUNTY, VIRGINIA

County Attorney

VOTERS Board of Supervisors County Attorney

COUNTY ATTORNEY : 111


C O U N T Y AT TO R N E Y

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT County Attorney TOTAL EXPENDITURES

$347,073

$336,898

$355,641

$372,368

$10,000

$382,368

$26,727

$347,073

$336,898

$355,641

$372,368

$10,000

$382,368

$26,727

$327,951

$327,838

$338,574

$355,301

$-

$355,301

$16,727

$19,122

$9,059

$17,067

$17,067

$10,000

$27,067

$10,000

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay

$-

$-

$-

$-

$-

$-

$-

$347,073

$336,898

$355,641

$372,368

$10,000

$382,368

$26,727

$8,671

$8,671

$-

$-

$-

$-

$-

$8,671

$8,671

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$338,402

$328,227

$355,641

$372,368

$10,000

$382,368

$26,727

TOTAL REVENUES

$347,073

$336,898

$355,641

$372,368

$10,000

$382,368

$26,727

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Recovered Costs TOTAL DESIGNATED REVENUE

COUNTY ATTORNEY : 112


C O U N T Y AT TO R N E Y

About

The County Attorney defends or brings actions in which the County and any of its boards, officials, departments, or employees is a party. This division also drafts and prepares County ordinances, leases, bonds, deeds and contracts in which the County is a party.

County Attorney

The County Attorney is appointed by the Board of Supervisors. The County Attorney represents and counsels the Board of Supervisors, County boards, commissions, departments, agencies, officials and employees on all legal and civil matters involving County government.

Personnel DEPARTMENT

FY 20 Approved FTE

FY 21 Recommended FTE

Change

County Attorney

2

2

0

TOTAL

2

2

0

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $10,000 is Added to Cover the Cost of Remediating Violations of the County Code and Cover Indigent Burials – Funding is added to cover the cost of grass cutting and trash clean up to meet the requirements of the County’s code. Funding is also added to cover the cost of indigent burials, which is needed to meet the requirements of the Code of Virginia.

COUNTY ATTORNEY : 113


MONTGOMERY COUNTY, VIRGINIA

Financial and Management Services

VOTERS Board of Supervisors County Administrator Deputy County Administrator Financial and Management Services

Finance

Purchasing

FINANCIAL AND MANAGEMENT SERVICES : 115


FINANCIAL AND MANAGEMENT SERVICES

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Finance Purchasing

$1,002,840

$988,640

$1,019,401

$1,032,513

$-

$1,032,513

$13,112

$183,025

$179,743

$190,094

$192,947

$-

$192,947

$2,853

$1,185,865

$1,168,382

$1,209,495

$1,225,460

$-

$1,225,460

$15,965

$1,005,601

$992,633

$1,036,005

$1,051,970

$-

$1,051,970

$15,965

$180,264

$175,749

$173,490

$173,490

$-

$173,490

$-

$-

$-

$-

$-

$-

$-

$-

$1,185,865

$1,168,382

$1,209,495

$1,225,460

$-

$1,225,460

$15,965

$70,000

$75,007

$70,000

$70,000

$-

$70,000

$-

$70,000

$75,007

$70,000

$70,000

$-

$70,000

$-

TOTAL UNDESIGNATED REVENUE

$1,115,865

$1,093,375

$1,139,495

$1,155,460

$-

$1,155,460

$15,965

TOTAL REVENUES

$1,185,865

$1,168,382

$1,209,495

$1,225,460

$-

$1,225,460

$15,965

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

FINANCIAL AND MANAGEMENT SERVICES : 116


FINANCIAL AND MANAGEMENT SERVICES

About

Financial and Management Services (FMS) is responsible for ensuring the integrity of public funds by developing and monitoring compliance with internal controls and financial policies and procedures. The division is responsible for payroll, accounts payable, risk management, and purchasing. This division is also charged with the development and execution of the County’s operating budget and Capital Improvement Program (CIP). FMS also provides County Administration with financial reports and performs billing, collection and customer service for the Public Service Authority (PSA). The division also provides financial services to the Economic Development Authority (EDA), the Metropolitan Planning Organization (MPO), the Montgomery County Joint Tourism program, the New River Valley Emergency Communications Regional Authority (911 Authority), and the MBC Development Corporation.

Finance

The Finance Department maintains accounting records related to the County’s financial system and prepares and distributes monthly expenditure reports. Finance also processes invoices for payment, payroll, and all state, federal and IRS earnings-related forms. In addition, the Finance Department performs billing, collection and customer service functions for the Public Service Authority.

Budget

The Budget Office develops and administers the County’s budget and Capital Improvement Program (CIP). Budget staff perform budget and financial analyses, revenue forecasting, budget monitoring, program analysis, economic analysis, and special studies on County programs.

Purchasing

The Purchasing Department assists County departments with purchases of $2,500 or more on an as-needed basis. Formal invitations for bid and requests for proposal are developed, issued and awarded in accordance with the Virginia Public Procurement Act. Purchase orders are issued upon award of the solicitations.

Highlights • The Finance team received the Government Finance Officers Association’s Certificate of Achievement for Excellence in Financial Reporting for the 32nd consecutive year. • In the Fall of 2019, the county received AA+ bond ratings again from two national bond rating agencies: S&P and Moody’s. • The Purchasing Department received the National Institute of Governmental Purchasing’s Outstanding Agency Accreditation Achievement Award (OA4) in 2019.

FINANCIAL AND MANAGEMENT SERVICES : 117


FINANCIAL AND MANAGEMENT SERVICES

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Finance

9

9

0

Purchasing

2

2

0

TOTAL

11

11

0

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• No Addenda Added

FINANCIAL AND MANAGEMENT SERVICES : 118


MONTGOMERY COUNTY, VIRGINIA

Insurance

VOTERS Board of Supervisors County Administrator Deputy County Administrator Financial and Management Services

Insurance

INSURANCE : 119


INSURANCE

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Insurance TOTAL EXPENDITURES

$257,962

$224,565

$208,195

$208,195

$-

$208,195

$-

$257,962

$224,565

$208,195

$208,195

$-

$208,195

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay

$6,707

$7,595

$6,940

$6,940

$-

$6,940

$-

$251,255

$216,970

$201,255

$201,255

$-

$201,255

$-

$-

$-

$-

$-

$-

$-

$-

$257,962

$224,565

$208,195

$208,195

$-

$208,195

$-

$-

$10,185

$-

$-

$-

$-

$-

$-

$10,185

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$257,962

$214,380

$208,195

$208,195

$-

$208,195

$-

TOTAL REVENUES

$257,962

$224,565

$208,195

$208,195

$-

$208,195

$-

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

INSURANCE : 120


INSURANCE

About

Insurance coverage for County buildings and their contents at replacement cost value, risk management consulting services and liability insurance for County officials are paid from this division. It also covers costs associated with the County’s Risk Management Plan.

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• No Notable Base Budget Adjustments

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• No Addenda Added

INSURANCE : 121


MONTGOMERY COUNTY, VIRGINIA

Information Technology

VOTERS Board of Supervisors County Administrator Deputy County Administrator Information Technology

INFORMATION TECHNOLOGY : 123


I N FO R M AT I O N T E C H N O L O GY

Budget Summary Change FY 19

FY 19

FY 20

FY 21

FY 21

Revised

Actual

Approved

Base

$1,914,492

$1,699,771

$1,949,226

$1,995,760

$20,000

$2,015,760

$66,534

$1,914,492

$1,699,771

$1,949,226

$1,995,760

$20,000

$2,015,760

$66,534

Personal Services

$928,857

$832,128

$1,102,240

$1,108,774

$-

$1,108,774

$6,534

Operations & Maintenance

$678,729

$597,127

$673,517

$673,517

$20,000

$693,517

$20,000

Capital Outlay

$306,906

$270,517

$173,469

$213,469

$-

$213,469

$40,000

$1,914,492

$1,699,771

$1,949,226

$1,995,760

$20,000

$2,015,760

$66,534

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$1,914,492

$1,699,771

$1,949,226

$1,995,760

$20,000

$2,015,760

$66,534

TOTAL REVENUES

$1,914,492

$1,699,771

$1,949,226

$1,995,760

$20,000

$2,015,760

$66,534

+

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Information Technology TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

INFORMATION TECHNOLOGY : 124


I N FO R M AT I O N T E C H N O L O GY

About

Information Technology (IT) is responsible for the complete life-cycle support of the software applications and technology infrastructure used by County departments and offices. The IT department supports the computing technology and telecommunications in all County facilities.

Information Technology

IT supports over 100 systems and applications in a high availability, 24X7 environment and over 1,500 end-user devices, including PCs, laptops, printers, and phones.

Highlights • The Montgomery County Information Technology Department placed second in the nation and first in Virginia as a leading digital county by the Center for Digital Government (CDG) and the National Association of Counties (NACo). This is the sixth consecutive year that Montgomery County has been recognized as a digital leader in counties with populations of less than 150,000. • Facilitated several cybersecurity programs in areas including identification and access management; advanced threat detection and reconnaissance; data loss prevention; and awareness and training for all employees. • Expanded the implementation of InForce 911, a law enforcement, real time information sharing network to include county employees in addition to the schools and the Sheriff’s Office. • Continued advancing an Enterprise Content Management program to enable the efficient management of county documents, forms, and other digital media.

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Information Technology

11.5

11.5

0

TOTAL

11.5

11.5

0

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to INFORMATION TECHNOLOGY : 125


I N FO R M AT I O N T E C H N O L O GY 0.528%. All other fringe benefits rates remain unchanged.

• $40,000 is Transferred from the Information Technology’s Capital Funding for Information

Technology Infrastructure to the Information Technology’s Operating Budget – The County is moving from a five-year replacement cycle for computer replacements to a four-year replacement cycle. Due to changes in technology, five-year old computers cannot provide the necessary functionality for end users. The County’s base budget includes a transfer for Information Technology infrastructure of $250,000 to the County Capital Fund. This base budget amount has been reduced to $210,000 for FY 21 to accommodate this replacement cycle change.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• $20,000 is Added for Software Maintenance Service Contract Increases – Additional funding is added to cover the software license increases for various applications throughout the County. Existing software contracts include Munis, iCare, CLT, Windows 10, and Pictometry. • Note: $210,000 is included in the FY 21 capital budget to address future infrastructure issues.

These funds are located in the County Capital tab at the end of the budget document.

INFORMATION TECHNOLOGY : 126


MONTGOMERY COUNTY, VIRGINIA

Commissioner of the Revenue Compensation Board VOTERS Commissioner of the Revenue

Compensation Board

COMMISSIONER OF THE REVENUE : 127


COMMISSIONER OF THE REVENUE

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Commissioner of the Revenue TOTAL EXPENDITURES

$548,900

$542,105

$566,451

$561,856

$-

$561,856

$(4,595)

$548,900

$542,105

$566,451

$561,856

$-

$561,856

$(4,595)

$543,825

$537,092

$561,376

$556,781

$-

$556,781

$(4,595)

$5,075

$5,013

$5,075

$5,075

$-

$5,075

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$-

$-

$-

$-

$-

$-

$-

$548,900

$542,105

$566,451

$561,856

$-

$561,856

$(4,595)

REVENUE BY CLASSIFICATION $215,768

$215,185

$222,504

$222,504

$-

$222,504

$-

TOTAL DESIGNATED REVENUE

State Shared Expenses

$215,768

$215,185

$222,504

$222,504

$-

$222,504

$-

TOTAL UNDESIGNATED REVENUE

$333,132

$326,920

$343,947

$339,352

$-

$339,352

$(4,595)

TOTAL REVENUES

$548,900

$542,105

$566,451

$561,856

$-

$561,856

$(4,595)

COMMISSIONER OF THE REVENUE : 128


COMMISSIONER OF THE REVENUE

About

The Commissioner of the Revenue is an elected Constitutional Officer responsible for assessing the fair market value of all property, personal and business, subject to taxation and maintaining real estate ownership records. This division accounts for the costs shared between the County and the State Compensation Board.

Commissioner of the Revenue

The Commissioner of the Revenue Division assesses all tangible personal property in accordance with the Code of Virginia, verifies personal property data filed by taxpayers, calculates assessments and taxes, and issues the personal property tax book annually. It also assists taxpayers with filing state income tax returns.

Highlights • In 2019, more than 3,000 Virginia individual income tax returns and 1,000 estimated tax declarations were received.

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Commissioner of the Revenue

8

8

0

TOTAL

8

8

0

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added COMMISSIONER OF THE REVENUE : 129


MONTGOMERY COUNTY, VIRGINIA

Commissioner of the Revenue Assessments VOTERS Commissioner of the Revenue

Assessments

Assessments

Land Use

ASSESSMENTS : 131


ASSESSMENTS

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Assessments Land Use TOTAL EXPENDITURES

$462,225

$453,068

$469,875

$475,777

$-

$475,777

$5,902

$3,900

$3,853

$3,900

$3,900

$-

$3,900

$-

$466,125

$456,921

$473,775

$479,677

$-

$479,677

$5,902

$406,673

$404,577

$417,973

$423,875

$-

$423,875

$5,902

$55,561

$48,454

$55,802

$55,802

$-

$55,802

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$3,891

$3,890

$-

$-

$-

$-

$-

$466,125

$456,921

$473,775

$479,677

$-

$479,677

$5,902

$1,800

$1,756

$1,800

$1,800

$-

$1,800

$-

REVENUE BY CLASSIFICATION Land Use Application Fee Recovered Costs

$-

$5,155

$-

$-

$-

$-

$-

$1,800

$6,911

$1,800

$1,800

$-

$1,800

$-

TOTAL UNDESIGNATED REVENUE

$464,325

$450,010

$471,975

$477,877

$-

$477,877

$5,902

TOTAL REVENUES

$466,125

$456,921

$473,775

$479,677

$-

$479,677

$5,902

TOTAL DESIGNATED REVENUE

ASSESSMENTS : 132


ASSESSMENTS

About

The Assessment division is responsible for maintaining real estate ownership records, including transfers of ownership recorded in the Circuit Court Clerk’s Office, assessing the value of real property, administering the land use program, and mapping of real property. The County provides 100% of the funding since real estate and personal property assessments are a primary focus of this division.

Assessing

The Assessing department, which reports to the Commissioner of the Revenue, maintains real estate ownership records, assesses the value of real property, administers the land use program, and mapping of real property. This department also administers the County’s real estate tax relief program for the elderly and disabled.

Land Use

The land use program provides for the deferral of real estate taxes on real estate that qualifies for agricultural, horticultural and forestry uses. It processes new and renewal applications, validates information provided on the applications, and calculates use values per crop yields and soil classifications.

Highlights • Facilitated tax relief for the elderly, disabled and veterans served 1,034 citizens. • Managed the assessment of 4,880 taxable businesses. • Updated real estate records for 38,947 parcels. • Identified 1,535 qualified parcels for the Land Use program. • Assessed 86,883 taxable vehicles. • Assessed 14,280 supplemental bills and corrections due to proration.

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Assessments

6

6

0

Land Use

0

0

0

TOTAL

6

6

0

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

ASSESSMENTS : 133


ASSESSMENTS

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• No Addenda Added

ASSESSMENTS : 134


MONTGOMERY COUNTY, VIRGINIA

Treasurer - Compensation Board

VOTERS Treasurer

Compensation Board

TREASURER - COMPENSATION BOARD : 135


T R E A S U R E R - C O M P E N S AT I O N B O A R D

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Treasurer TOTAL EXPENDITURES

$519,589

$502,705

$528,507

$482,702

$-

$482,702

$(45,805)

$519,589

$502,705

$528,507

$482,702

$-

$482,702

$(45,805)

$517,889

$502,705

$528,507

$482,702

$-

$482,702

$(45,805)

$-

$-

$-

$-

$-

$-

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$1,700

$-

$-

$-

$-

$-

$-

$519,589

$502,705

$528,507

$482,702

$-

$482,702

$(45,805)

REVENUE BY CLASSIFICATION $199,890

$195,183

$196,260

$196,260

$-

$196,260

$-

TOTAL DESIGNATED REVENUE

State Shared Expenses

$199,890

$195,183

$196,260

$196,260

$-

$196,260

$-

TOTAL UNDESIGNATED REVENUE

$319,699

$307,522

$332,247

$286,442

$-

$286,442

$(45,805)

TOTAL REVENUES

$519,589

$502,705

$528,507

$482,702

$-

$482,702

$(45,805)

TREASURER - COMPENSATION BOARD : 136


T R E A S U R E R - C O M P E N S AT I O N B O A R D

About

The Treasurer is an elected Constitutional Officer responsible for collecting all County revenue, submitting financial reports to the state and County, authorizing County disbursements, and cash management, which includes managing the County’s bank and investment accounts.

Treasurer-Compensation Board

This division accounts for the operational costs shared between the State Compensation Board and the County. The Treasurer Division also collects current and delinquent tax payments, motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes.

Highlights • The Treasurer’s Office was accredited by the Treasurer’s Association of Virginia for the sixth consecutive year. • Performed monthly reconciliation of seven county bank accounts.

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Treasurer

6

6

0

TOTAL

6

6

0

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also TREASURER - COMPENSATION BOARD : 137


T R E A S U R E R - C O M P E N S AT I O N B O A R D include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

â&#x20AC;¢ No Addenda Added

TREASURER - COMPENSATION BOARD : 138


MONTGOMERY COUNTY, VIRGINIA

Treasurer - Collections

VOTERS Treasurer

Collections

TREASURER - COLLECTIONS : 139


TREASURER - COLLECTIONS

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Treasurer-Collections

$493,274

$488,216

$501,350

$531,481

$-

$531,481

$30,131

TOTAL EXPENDITURES

$493,274

$488,216

$501,350

$531,481

$-

$531,481

$30,131

Personal Services

$351,311

$348,466

$365,387

$395,518

$-

$395,518

$30,131

Operations & Maintenance

$141,963

$139,750

$135,963

$135,963

$-

$135,963

$-

EXPENDITURES BY CLASSIFICATION

Capital Outlay

$-

$-

$-

$-

$-

$-

$-

$493,274

$488,216

$501,350

$531,481

$-

$531,481

$30,131

$24,000

$15,063

$24,000

$24,000

$-

$24,000

$-

$24,000

$15,063

$24,000

$24,000

$-

$24,000

$-

TOTAL UNDESIGNATED REVENUE

$469,274

$473,153

$477,350

$507,481

$-

$507,481

$30,131

TOTAL REVENUES

$493,274

$488,216

$501,350

$531,481

$-

$531,481

$30,131

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION DMV Stop Fees TOTAL DESIGNATED REVENUE

TREASURER - COLLECTIONS : 140


TREASURER - COLLECTIONS

About

The Treasurer is an elected official responsible for collecting all County revenue, submitting financial reports to the state and County, and authorizing County disbursements.

Treasurer-Collections

This division is funded solely by the County. Treasurer-Collections collects current and delinquent tax payments, motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes.

Highlights • Issued 78,611 real estate bills (electronic billing of 11,859 mortgage escrow accounts). • Issued 68,329 personal property bills (including 35,837 motor vehicle licenses). • Administered 5,076 animal licenses. • Prepared 2,124 accounts for tax sale process. • Processed 17,956 tax payments.

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Treasurer-Collections

6

6

0

TOTAL

6

6

0

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. TREASURER - COLLECTIONS : 141


TREASURER - COLLECTIONS Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

â&#x20AC;¢ No Addenda Added

TREASURER - COLLECTIONS : 142


MONTGOMERY COUNTY, VIRGINIA

Electoral Board / Registrar

Electoral Board

Voter Registrar

ELECTORAL BOARD/REGISTRAR : 143


ELECTORAL BOARD/REGISTRAR

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Electoral Board/Registrar TOTAL EXPENDITURES

$393,792

$354,297

$463,035

$411,984

$73,500

$485,484

$22,449

$393,792

$354,297

$463,035

$411,984

$73,500

$485,484

$22,449

$315,290

$282,026

$331,973

$335,406

$20,000

$355,406

$23,433

$78,502

$72,271

$71,000

$76,578

$43,500

$120,078

$49,078

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay

$-

$-

$60,062

$-

$10,000

$10,000

$(50,062)

$393,792

$354,297

$463,035

$411,984

$73,500

$485,484

$22,449

Local Recovered Costs

$-

$100

$-

$-

$-

$-

$-

State Shared Expenses

$48,237

$47,586

$49,694

$49,694

$-

$49,694

$-

$48,237

$47,686

$49,694

$49,694

$-

$49,694

$-

TOTAL UNDESIGNATED REVENUE

$345,555

$306,611

$413,341

$362,290

$73,500

$435,790

$22,449

TOTAL REVENUES

$393,792

$354,297

$463,035

$411,984

$73,500

$485,484

$22,449

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

TOTAL DESIGNATED REVENUE

ELECTORAL BOARD/REGISTRAR : 144


ELECTORAL BOARD/REGISTRAR

About

The office of the Electoral Board/Director of Elections provides registration and election services to eligible citizens of Montgomery County. These services include supporting and training individuals and groups holding registration drives; providing in-house and high school voter registration; maintaining the Virginia Election and Registration System (VERIS); purchasing, maintaining, testing, and loading ballots on voting machines; taking and processing photo IDs for voters who do not have one; and preparing and conducting fair elections within the guidelines of Virginia Elections Laws, including Officer of Election training, processing candidate filings and petitions, printing of ballots and processing absentee votes.

Electoral Board/Director of Elections

The Electoral Board/Director of Elections division is committed to providing each citizen of Montgomery County with the opportunity to exercise his or her right to vote in an efficient and equitable manner. The Director of Elections registers voters, maintains voting records, and manages elections by staffing polling locations for the County’s 25 precincts. The staff conducts elections, supervises poll workers on Election Day and tallies election results.

Highlights • As of February 2020, there are 62,053 registered voters in Montgomery County, an increase over the 61,813 registered voters in 2019. • Implemented new poll book software, Robis, Inc., for the November 2019 Election. • Facilitated the March 2020 Democratic Presidential Primary Election.

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Registrar/Electoral Board

4

4

0

TOTAL

4

4

0

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would ELECTORAL BOARD/REGISTRAR : 145


ELECTORAL BOARD/REGISTRAR cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged. • ($54,484) in One–time Funding is Reduced from the Base Budget – The total consisted of funds provided during the FY 20 Budget for the one-time cost to purchase upgraded software on 100 poll books.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• $10,000 is Added to Begin a Replacement Schedule for Electronic Poll Books - Additional funding is added to cover the cost to begin a replacement schedule for electronic poll books. The County replaced 84 poll books during FY 20 and has an additional 47 poll books held as spares. The remaining 47 books are over 5 years old and need to be replaced. The Registrar tries to maintain an inventory of at least 100 poll books. This budget addition will provide the resources to begin a replacement schedule for replacing aging poll books to maintain an inventory of 100 poll books.

• $63,500 is Added for the One-time Costs Associated with the 2020 Presidential Election – The 2020 Presidential Election will be held in FY 21. Presidential elections require additional one-time resources that are not contained in the Registrar’s base budget. A total of $63,500 in one-time monies (ballots and envelopes $11,500, postage $32,000, and seasonal wages $20,000) is added for FY 21.

ELECTORAL BOARD/REGISTRAR : 146


MONTGOMERY COUNTY, VIRGINIA

Commonwealth Attorney

VOTERS Commonwealth Attorney

Prosecution

Collections

COMMONWEALTH ATTORNEY : 147


C O M M O N W E A LT H AT TO R N E Y

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Commonwealth AttorneyProsecution

$1,203,769

$1,102,755

$1,162,383

$1,243,478

$-

$1,243,478

$81,095

Commonwealth AttorneyCollections

$5,883

$21

$5,882

$5,880

$-

$5,880

$(2)

$1,209,652

$1,102,776

$1,168,265

$1,249,358

$-

$1,249,358

$81,093

$1,104,511

$1,054,831

$1,140,893

$1,221,986

$-

$1,221,986

$81,093

$105,141

$47,945

$27,372

$27,372

$-

$27,372

$-

$-

$-

$-

$-

$-

$-

$-

$1,209,652

$1,102,776

$1,168,265

$1,249,358

$-

$1,249,358

$81,093

Local Court Fees

$87,726

$86,694

$87,726

$87,726

$-

$87,726

$-

Domestic Violence Grant

$45,000

$46,980

$45,000

$45,000

$-

$45,000

$-

State/Federal Confiscations

$14,751

$15,328

$-

$-

$-

$-

$-

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

State Shared Expenses

$695,765

$685,451

$715,433

$715,433

$-

$715,433

$-

State Commonwealth Attorney Fees

$8,428

$8,877

$8,428

$8,428

$-

$8,428

$-

TOTAL DESIGNATED REVENUE

$851,670

$843,329

$856,587

$856,587

$-

$856,587

$-

TOTAL UNDESIGNATED REVENUE

$357,982

$259,446

$311,678

$392,771

$-

$392,771

$81,093

$1,209,652

$1,102,776

$1,168,265

$1,249,358

$-

$1,249,358

$81,093

TOTAL REVENUES

COMMONWEALTH ATTORNEY : 148


C O M M O N W E A LT H AT TO R N E Y

About

The Commonwealth Attorney’s is an elected Constitutional Officer responsible for the prosecution of all felony and certain misdemeanor and traffic offenses within Montgomery County, including those occurring in the towns of Blacksburg and Christiansburg and on the Virginia Tech campus. Court is held five times per week in District Court, three to four times per week in Circuit Court and two to three times per week in Juvenile and Domestic Relations Court.

Prosecution

This department is responsible for trying cases in Circuit Court, two General District Courts and the Juvenile and Domestic Relations Court. Through the Victim Witness Program, the office assists victims and witnesses involved in the prosecution of these cases. The office advises citizens, law enforcement agencies and magistrates regarding the interpretation of criminal law.

Collections

The Collections department is responsible for the collection of delinquent fines and costs from Juvenile and Domestic Relations District Court, General District Court(s) and the Circuit Court. This entails collection of reports from the Clerk’s Office, preparation and mailing of collection letters for all fines/costs not paid within 40 days, generating reports and accounting procedures.

Highlights • In 2019, the Commonwealth Attorney’s Office handled approximately 2,200 cases in Circuit Court; 6,000 cases in General District Court; and approximately 920 cases in Juvenile & Domestic Relations Court. • Pending approval at the state level, a Behavioral Health docket in General District Court is scheduled to begin in 2020. The docket is designed to reduce recidivism among defendants with mental health diagnoses while reducing incarceration costs for the county. • Since May 2017, Montgomery County Drug Court has successfully served 31 participants, saving the county approximately $250,000 when the amount of active jail days is multiplied by cost per day for the participants ($33 per day x active jail days x 31 participants). Of the three 2019 graduates, none has received any new charges and all three are employed. Five additional program participants graduated in 2020.

COMMONWEALTH ATTORNEY : 149


C O M M O N W E A LT H AT TO R N E Y

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Commonwealth Attorney-Prosecution

12

13

1

Commonwealth Attorney-Collections

0

0

0

TOTAL

12

13

1

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged. • $62,056 is Added to the Base Budget to Cover the Cost of a Legal Assistant Added in FY 20 – After the adoption of the FY 20 budget, the County added a Legal Assistant position off-cycle to meet state requirements. Legislation was enacted requiring Virginia localities to provide one assistant Commonwealth Attorney or equivalent position per 75 body cameras employed or staff based on an agreement between the Commonwealth Attorney and the County.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• No Addenda Added

COMMONWEALTH ATTORNEY : 150


MONTGOMERY COUNTY, VIRGINIA

Circuit Court

VOTERS General Assembly Circuit Court

Circuit Court

CIRCUIT COURT : 151

Juries


CIRCUIT COURT

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Circuit Court Juries TOTAL EXPENDITURES

$122,519

$116,826

$189,450

$190,373

$-

$190,373

$923

$38,022

$36,577

$24,400

$24,400

$-

$24,400

$-

$160,541

$153,404

$213,850

$214,773

$-

$214,773

$923

$108,657

$108,370

$178,550

$179,473

$-

$179,473

$923

$48,522

$41,673

$35,300

$35,300

$-

$35,300

$-

$3,362

$3,361

$-

$-

$-

$-

$-

$160,541

$153,404

$213,850

$214,773

$-

$214,773

$923

$7,500

$7,500

$7,500

$7,500

$-

$7,500

$$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Judge's Secretary Salary Recovered Costs

$1,500

$1,500

$-

$-

$-

$-

$13,622

$24,437

$-

$-

$-

$-

$-

$22,622

$33,437

$7,500

$7,500

$-

$7,500

$-

TOTAL UNDESIGNATED REVENUE

$137,919

$119,967

$206,350

$207,273

$-

$207,273

$923

TOTAL REVENUES

$160,541

$153,404

$213,850

$214,773

$-

$214,773

$923

Jury Reimbursement TOTAL DESIGNATED REVENUE

CIRCUIT COURT : 152


CIRCUIT COURT

About

Circuit Court with two resident judges is the trial court of broadest powers in the County and handles all civil cases with claims of more than $25,000. It shares authority with the General District Court to hear matters involving claims between $4,500 and $25,000. The Circuit Court also hears all serious criminal matters involving felonies, handles family matters including divorce, and hears cases appealed from the General District Court and the Juvenile & Domestic Relations District Court. The County provides general operating expenses for each judge, funding for a legal assistant, and office furnishings for the staff.

Circuit Court

The Circuit Court is the principal trial court of the state and have both original and appellate jurisdiction.

Juries

This department provides basic operating expenses for jury services, including juror and witness compensation.

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Circuit Court

3

3

0

Juries

0

0

0

TOTAL

3

3

0

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

â&#x20AC;˘ Base Salary and Fringe Benefit Adjustments â&#x20AC;&#x201C; For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged. CIRCUIT COURT : 153


CIRCUIT COURT

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

â&#x20AC;˘ No Addenda Added

CIRCUIT COURT : 154


MONTGOMERY COUNTY, VIRGINIA

General District Court

VOTERS General Assembly General District Court

GENERAL DISTRICT COURT : 155


GENERAL DISTRICT COURT

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT General District Court

$27,711

$21,779

$21,711

$21,711

$-

$21,711

$-

TOTAL EXPENDITURES

$27,711

$21,779

$21,711

$21,711

$-

$21,711

$-

$-

$-

$-

$-

$-

$-

$-

$23,835

$17,903

$21,711

$21,711

$-

$21,711

$-

$3,876

$3,876

$-

$-

$-

$-

$-

$27,711

$21,779

$21,711

$21,711

$-

$21,711

$-

Local Recovered Costs

$-

$-

$-

$-

$-

$-

$-

Local Courthouse Maintenance Fees

$-

$9

$-

$-

$-

$-

$-

TOTAL DESIGNATED REVENUE

$-

$9

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$27,711

$21,769

$21,711

$21,711

$-

$21,711

$-

TOTAL REVENUES

$27,711

$21,779

$21,711

$21,711

$-

$21,711

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

GENERAL DISTRICT COURT : 156


GENERAL DISTRICT COURT

About

The General District Court hears criminal, traffic and civil cases, misdemeanor cases, and preliminary felony cases. The division has exclusive original jurisdiction over any claim not exceeding $4,500 and has concurrent jurisdiction with the Circuit Court over any claim from $4,500 to $25,000. Both totals exclude interest and attorney’s fees, however, claims, counter-claims and cross-claims filed in actions for unlawful detainer are not subject to the maximum jurisdictional limit $25,000.

General District Court

This division is responsible for ensuring that all policies and procedures are complied with as established by the Supreme Court. The General District Court holds court four days a week and staff consists of a clerk and ten deputy clerks.

Highlights • The Montgomery County General District Court concluded over 25,000 cases in 2019.

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• No Notable Base Budget Adjustments

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• No Addenda Added

GENERAL DISTRICT COURT : 157


MONTGOMERY COUNTY, VIRGINIA

Juvenile and Domestic Relations Court

VOTERS General Assembly Juvenile and Domestic Relations Court Juvenile and Domestic Relations Court

Court Services

JUVENILE AND DOMESTIC RELATIONS COURT : 159


J U V E N I L E A N D D O M E S T I C R E L AT I O N S C O U R T

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Juvenile and Domestic Relations Court

$14,724

$8,940

$14,024

$14,024

$-

$14,024

$8,387

$3,833

$6,500

$6,500

$-

$6,500

$-

$23,111

$12,773

$20,524

$20,524

$-

$20,524

$-

$-

$-

$-

$-

$-

$-

$-

$20,739

$10,401

$20,524

$20,524

$-

$20,524

$-

$2,372

$2,372

$-

$-

$-

$-

$-

$23,111

$12,773

$20,524

$20,524

$-

$20,524

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$23,111

$12,773

$20,524

$20,524

$-

$20,524

$-

TOTAL REVENUES

$23,111

$12,773

$20,524

$20,524

$-

$20,524

$-

Court Services TOTAL EXPENDITURES

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

.

JUVENILE AND DOMESTIC RELATIONS COURT : 160


J U V E N I L E A N D D O M E S T I C R E L AT I O N S C O U R T

About

The Juvenile and Domestic Relations Court has jurisdiction over all proceedings involving minors, children in need of services, and children who have been abused or neglected. This division also provides probation, counseling and rehabilitation services to children and their families.

Juvenile and Domestic Relations Court

This court hears cases involving adults accused of child abuse, abandonment of children, child support and visitation, custody disputes, offenses against family members, delinquency petitions, and traffic violations. This court provides entrustment agreements, court-ordered rehabilitation services, and court consent for certain medical treatments.

Court Services

Court Services provides probation services for the County’s Juvenile and Domestic Relations Court. The office conducts predisposition reports, processes intake complaints, and maintains an average daily population of 75 juveniles on probation. Office personnel consists of seven probation officers, one secretary and one probation supervisor.

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• No Notable Base Budget Adjustments

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• No Addenda Added

JUVENILE AND DOMESTIC RELATIONS COURT : 161


MONTGOMERY COUNTY, VIRGINIA

Magistrate

VOTERS General Assembly Courts

Magistrate

MAGISTRATE : 163


M A G I S T R AT E

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Magistrate

$5,000

$3,931

$5,000

$5,000

$-

$5,000

$-

$5,000

$3,931

$5,000

$5,000

$-

$5,000

$-

$-

$-

$-

$-

$-

$-

$-

$4,582

$3,513

$5,000

$5,000

$-

$5,000

$-

$418

$418

$-

$-

$-

$-

$-

$5,000

$3,931

$5,000

$5,000

$-

$5,000

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$5,000

$3,931

$5,000

$5,000

$-

$5,000

$-

TOTAL REVENUES

$5,000

$3,931

$5,000

$5,000

$-

$5,000

$-

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

MAGISTRATE : 164


M A G I S T R AT E

About The Magistrate’s Office provides judicial services for the 27th Judicial District within Region 1. Magistrates possess regional authority and assist all districts within Region 1, which consist of the 27th, 28th, 29th, and 30th Judicial Districts. The Magistrate’s Office operates 24 hours a day, 7 days a week.

Magistrate

The Executive Secretary of the Supreme Court of Virginia appoints magistrates. The Magistrate’s Office conducts probable cause hearings to determine the issuance of arrest warrants, summonses, search warrants, temporary detention orders, emergency custody orders, emergency protective orders, and civil processes. Magistrates also conduct bail hearings to determine release or commitment to jail. Magistrates can accept prepayments for certain traffic infractions and pre-payable misdemeanor offenses.

Highlights • In 2019, a total of 15,871 processes were issued by the Montgomery County Magistrate’s Office. • Continued to provide 24/7 services in Christiansburg, while providing on-site services to offices in Blacksburg and at Virginia Tech as needed.

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• No Notable Base Budget Adjustments

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• No Addenda Added

MAGISTRATE : 165


MONTGOMERY COUNTY, VIRGINIA

Clerk of the Circuit Court

VOTERS Clerk of the Circuit Court

CLERK OF THE CIRCUIT COURT : 167


CLERK OF THE CIRCUIT COURT

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Clerk of the Circuit Court TOTAL EXPENDITURES

$706,105

$688,729

$701,131

$715,542

$-

$715,542

$14,411

$706,105

$688,729

$701,131

$715,542

$-

$715,542

$14,411

$643,504

$636,929

$664,201

$678,612

$-

$678,612

$14,411

$62,601

$48,900

$36,930

$36,930

$-

$36,930

$-

$-

$2,900

$-

$-

$-

$-

$-

$706,105

$688,729

$701,131

$715,542

$-

$715,542

$14,411

$47,600

$27,474

$47,600

$47,600

$-

$47,600

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Fees Recovered Costs

$21,471

$15,241

$-

$-

$-

$-

$-

$413,352

$439,774

$425,724

$441,367

$-

$441,367

$15,643

TOTAL DESIGNATED REVENUE

$482,423

$482,489

$473,324

$488,967

$-

$488,967

$15,643

TOTAL UNDESIGNATED REVENUE

$223,682

$206,240

$227,807

$226,575

$-

$226,575

$(1,232)

TOTAL REVENUES

$706,105

$688,729

$701,131

$715,542

$-

$715,542

$14,411

State Shared Expenses

CLERK OF THE CIRCUIT COURT : 168


CLERK OF THE CIRCUIT COURT

About

The Clerk of the Circuit Court is an elected Constitutional Officer who serves as the record keeper for the County. This division serves as the repository for the Court’s records, a clearinghouse for court information, and is also responsible for maintaining records for all bench and jury trials.

Clerk of the Circuit Court

Clerk of the Circuit Court Division issues concealed handgun permits, subpoenas, processes court orders and collects court fees. Divorces, adoptions, legal name changes, deeds, deeds of trusts, land plats, and assignments are recorded in this office. Other public services include issuing marriage licenses, passports, notary applications; assisting with genealogy research; entering judgments; probating wills and qualifying estate executors; and scanning and imaging of documents.

Highlights • Continued the scanning and digitization of all marriage licenses. Both the assistance of RSVP volunteers and a grant obtained from the Library of Virginia helped offset the cost of this project. • Continued active internship programs with local high schools, community colleges, and universities. • The Clerk, Erica W. Connor, received certifications through the National Center for State Courts as a Certified Court Manager, and also through the Virginia Court Clerk’s Association as a Master Circuit Court Clerk. • Three employees of the Clerk’s office completed the Deputy Clerk Certification Program, achieving Master Deputy Clerk status.

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Clerk of the Circuit Court

10

10

0

TOTAL

10

10

0

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to CLERK OF THE CIRCUIT COURT : 169


CLERK OF THE CIRCUIT COURT 0.528%. All other fringe benefits rates remain unchanged. • Base Compensation Board Revenue Adjustments – A total of $15,643 is added to the base Compensation Board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board reconciled to the FY 20 County approved budget. Each year, Compensation Board funding is reconciled to the County approved budget when final numbers are received from the state.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• No Addenda Added

CLERK OF THE CIRCUIT COURT : 170


MONTGOMERY COUNTY, VIRGINIA

Sheriff - Compensation Board

VOTERS Sheriff Compensation Board

Civil and Court Security Field Operations

Jail Block

Jail Operations

SHERIFF - COMPENSATION BOARD : 171


S H E R I F F - C O M P E N S AT I O N B O A R D

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Civil and Court Security

$814,173

$798,832

$840,686

$855,701

$-

$855,701

$-

$-

$-

$-

$-

$-

$-

$363,139

$363,139

$325,446

$199,794

$6,000

$205,794

$(119,652)

Jail Operations

$1,905,449

$1,869,861

$1,984,994

$2,147,638

$54,579

$2,202,217

$217,223

Field Operations

$4,845,858

$4,802,936

$4,747,399

$4,802,369

$-

$4,802,369

$54,970

$7,928,619

$7,834,768

$7,898,525

$8,005,502

$60,579

$8,066,081

$167,556

Dispatching Jail Block

TOTAL EXPENDITURES

$15,015

EXPENDITURES BY CLASSIFICATION Personal Services

$7,266,616

$7,189,799

$7,529,475

$7,530,683

$-

$7,530,683

$1,208

Operations & Maintenance

$533,064

$516,716

$369,050

$474,819

$60,579

$535,398

$166,348

Capital Outlay

$128,939

$128,253

$-

$-

$-

$-

$-

$7,928,619

$7,834,768

$7,898,525

$8,005,502

$60,579

$8,066,081

$167,556

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs

$6,625

$5,880

$-

$-

$-

$-

$-

State Shared Expenses

$4,118,289

$4,105,543

$4,271,328

$4,273,003

$-

$4,273,003

$1,675

$139,074

$149,538

$139,074

$139,074

$-

$139,074

$-

TOTAL DESIGNATED REVENUE

State Jail Block

$4,263,988

$4,260,961

$4,410,402

$4,412,077

$-

$4,412,077

$1,675

TOTAL UNDESIGNATED REVENUE

$3,664,631

$3,573,807

$3,488,123

$3,593,425

$60,579

$3,654,004

$165,881

TOTAL REVENUES

$7,928,619

$7,834,768

$7,898,525

$8,005,502

$60,579

$8,066,081

$167,556

SHERIFF - COMPENSATION BOARD : 172


S H E R I F F - C O M P E N S AT I O N B O A R D

About

This division is designed to show the costs shared between the state and the County for operations of the Sheriff’s Office. The Montgomery County Sheriff’s Office safeguards life, liberty and property, and maintains civil order. The Sheriff’s Office provides uniformed patrols, civil process service, corrections and courthouse security; and conducts motor vehicle accident investigations and criminal investigations.

Civil and Court Security

The Civil and Court Security department’s responsibilities include service of civil process such as asset levies and seizures, and sale of those assets. Security of the Courthouse and surroundings is also maintained by this division.

Dispatching

Dispatching functions have been moved to the New River Valley Emergency Communications Regional Authority.

Jail Block

This is the jail per diem sent to the County by the State for the housing and care of inmates. Funds are based on the number of inmates housed and the charges placed against them and/or their sentence. All funds are used to operate the jail as mandated by the Code of Virginia.

Jail Operations

This department provides for the care and security of jail inmates. Educational, recreational and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts. The number of inmates housed in the jail must be maintained and reported to the state.

Field Operations

Field Operations’ duties include patrolling the County, responding to citizen calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.

Highlights • Responded to 24,890 calls for service in 2019. • In 2019, 975 arrests were made; 818 crashes were worked; and 1,469 traffic summons violations were issued. • Courthouse security deputies worked 996 court sessions in 2019. • In 2019, deputies served 3,327 criminal papers. SHERIFF - COMPENSATION BOARD : 173


S H E R I F F - C O M P E N S AT I O N B O A R D

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Civil and Court Security

12

12

0

Dispatching

0

0

0

Jail Block

0

0

0

Jail Operations

29

27

-2

Field Operations

61

61

0

TOTAL

102

100

-2

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

• Base Compensation Board Revenue Adjustments – A total of $1,675 is added to the base Compensation Board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board reconciled to the FY 20 County approved budget. Each year, Compensation Board funding is reconciled to the County approved budget when final numbers are received from the state.

• $105,769 is Transferred from Salaries and Benefits to Operations and Maintenance to Cover the Cost of the Jail’s Food Services Contract – Due to the difficulty in hiring and retaining jail cooks, the Sheriff outsourced food preparation services at the local jail to a third party vendor in FY 20. The total cost of the food preparation contract is $286,000. The Sheriff transferred $105,769 in base salaries and benefits, which included 2 full-time positions (2 FTEs) and 1 part-time non-classified position to the operations and maintenance budget for FY 21. An additional $125,652 from the previous food budget was transferred within the operations and maintenance category, requiring an additional $54,579 for FY 21. These transfers result in an overall reduction in 2 FTEs in the Sheriff’s Office for FY 21. The $54,579 has been added as an addendum for FY 21.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. SHERIFF - COMPENSATION BOARD : 174


S H E R I F F - C O M P E N S AT I O N B O A R D

• $54,579 is Added to Cover the Cost of the Jail’s Food Services Contract – Due to the difficulty in hiring and retaining jail cooks, the Sheriff outsourced food preparation services at the local jail to a third party vendor in FY 20. The total cost of the food preparation contract is $286,000. The Sheriff transferred $105,769 in base salaries and benefits, which included 2 full-time positions (2 FTEs) and 1 part-time nonclassified position, and $125,652 from the previous food budget, requiring an additional $54,579 for FY 21. These transfers result in an overall reduction in 2 FTEs in the Sheriff’s Office for FY 21. • $6,000 is Added to Cover Basic Utility Costs – Based on actual expenses in FY 19 and anticipated expenses in FY 20 and FY 21, $6,000 in additional funding has been added to the Sheriff’s Office to cover water and sewer costs at the local jail.

SHERIFF - COMPENSATION BOARD : 175


MONTGOMERY COUNTY, VIRGINIA

Sheriff - County

VOTERS Sheriff

County

Civil and Court Security

Jail Operations

Civil Criminal & Court Investigations Security

Police Training Academy

Civil & Court Field Operations Security

Support Services

Civil Inmate & Court Litter Pickup Security Program

Western VA Regional Jail

SHERIFF - COUNTY : 177


SHERIFF - COUNTY

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

FY 21

Addenda

Rec. 21/

= Recommended

App. 20

EXPENDITURES BY DEPARTMENT Civil and Court Security Dispatching Jail Operations Field Operations Police Training Academy Wireless 911

$525,108

$524,125

$536,001

$612,469

$-

$612,469

$-

$-

$-

$-

$-

$-

$76,468 $-

$311,381

$283,335

$337,009

$337,561

$-

$337,561

$552

$1,510,388

$1,486,902

$1,520,286

$1,455,768

$103,970

$1,559,738

$39,452

$133,261

$86,586

$55,400

$57,745

$-

$57,745

$2,345

$-

$-

$-

$-

$-

$-

$-

Support Services

$274,073

$224,527

$299,358

$254,507

$-

$254,507

$(44,851)

Criminal Investigations

$116,080

$21,824

$11,000

$11,000

$-

$11,000

$-

Inmate Litter Pickup

$72,642

$68,506

$59,750

$59,750

$-

$59,750

$-

Contracted Overtime

$137,792

$137,792

$111,400

$111,400

$-

$111,400

$-

$4,174,432

$2,946,347

$4,174,432

$4,174,432

$-

$4,174,432

$-

$7,255,156

$5,779,944

$7,104,636

$7,074,632

$103,970

$7,178,602

$73,966

Personal Services

$1,761,800

$1,715,694

$1,966,005

$1,944,001

$-

$1,944,001

$(22,004)

Operations & Maintenance

$4,256,353

$3,130,912

$4,010,203

$4,271,449

$8,800

$4,280,249

$270,046

Capital Outlay

$1,237,003

$933,338

$1,128,428

$859,182

$95,170

$954,352

$(174,076)

$7,255,156

$5,779,944

$7,104,636

$7,074,632

$103,970

$7,178,602

$73,966

$-

$-

$-

$-

$-

$-

$-

$2,000

$-

$2,000

$2,000

$-

$2,000

$-

Western VA Regional Jail TOTAL EXPENDITURES EXPENDITURES BY CLASSIFICATION

TOTAL EXPENDITURES REVENUE BY CLASSIFICATION Local E 911 Tax Project Life Saver Interest Local Fees Courthouse Security Fees Jail Non Con. State Confiscations Federal Confiscations Local Recovered Costs Local Jail Fees Local DNA Fees

$140

$206

$140

$140

$-

$140

$-

$4,137

$4,137

$4,137

$4,137

$-

$4,137

$-

$140,000

$112,960

$140,000

$140,000

$-

$140,000

$-

$50

$-

$50

$50

$-

$50

$-

$33,405

$33,405

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$133,718

$171,877

$101,000

$101,000

$-

$101,000

$-

$8,000

$16,139

$8,000

$8,000

$-

$8,000

$-

$500

$953

$500

$500

$-

$500

$-

$7,000

$10,248

$7,000

$7,000

$-

$7,000

$-

Local Inmate Medical Fees

$800

$468

$800

$800

$-

$800

$-

Local Prisoner/Boarding

$800

$1,400

$800

$800

$-

$800

$-

Local Fingerprinting

$800

$1,009

$800

$800

$-

$800

$-

$-

$-

$-

$-

$-

$-

$-

Background Fees

$33,250

$31,588

$33,250

$33,250

$-

$33,250

$-

HEM Drug Testing

$7,000

$3,248

$7,000

$7,000

$-

$7,000

$-

HEM Monitoring

$30,000

$25,141

$30,000

$30,000

$-

$30,000

$-

HEM Connection

$2,500

$1,385

$2,500

$2,500

$-

$2,500

$-

$-

$-

$-

$-

$-

Local Inmate Phone Fees

HEM Shared Expenses

Donations State Wireless 911

$-

$-

$-

$-

$-

$-

$-

$404,100

$414,163

$337,977

$337,977

$-

$337,977

$-

TOTAL UNDESIGNATED REVENUE

$6,851,056

$5,365,781

$6,766,659

$6,736,655

$103,970

$6,840,625

$73,966

TOTAL REVENUES

$7,255,156

$5,779,944

$7,104,636

$7,074,632

$103,970

$7,178,602

$73,966

TOTAL DESIGNATED REVENUE

SHERIFF - COUNTY : 178


SHERIFF - COUNTY

About

The Montgomery County Sheriff’s Office safeguards life, liberty and property, and maintains civil order. The Sheriff’s Office provides uniformed patrols, civil process service, corrections and courthouse security; and conducts motor vehicle accident investigations and criminal investigations.

Civil and Court Security

The Civil and Court Security department’s responsibilities include service of civil process such as asset levies and seizures, and sale of those assets. Security of the Courthouse and surroundings is also maintained by this division.

Dispatching

Public Safety Answering Point (PSAP) functions are now handled by the New River Valley Emergency Communications Regional Authority.

Jail Operations

This department provides for the care and security of jail inmates. Educational, recreational and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts. The number of inmates housed in the jail must be maintained and reported to the state.

Field Operations

Field Operations’ duties include patrolling the county, responding to citizen calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.

Police Training Academy

The Montgomery County Sheriff’s Office is a member of the New River Criminal Justice Training Academy (NRCJTA) for the purpose of meeting the standards of the Department of Criminal Justice Services and state training requirements. The academy provides for basic training, re-certifications, and other specialized training as required.

Wireless 911

The state mandates that localities provide Wireless 911 services, and the Virginia Wireless Board supplements funding for Wireless 911. The New River Valley Emergency Communications Regional Authority assumed these duties July 2016.

Support Services

The Support Services department provides administrative and operational support services to all other departments within the Sheriff’s Office. Responsibilities include grants, accreditation, public presentations/ community events, Drug Abuse Resistance Education (D.A.R.E.), school resource officers, training, policy/ procedure, media relations, public information, uniform/equipment acquisition, website management, planning, Citizen’s Police Academy, and the Project Lifesaver program.

Criminal Investigations

The Criminal Investigations department investigates complex cases involving traditional and non-traditional criminal conduct, including but not limited to organized crime, misuse of public funds, fraud, consumer fraud, SHERIFF - COUNTY : 179


SHERIFF - COUNTY crimes against persons including murder, rape, robbery, crimes against property, narcotics and other crimes.

Inmate Litter Pickup Program

This covers the cost of overtime for a deputy to supervise the Inmate Litter Pickup Program to clean litter from County roads.

Contracted Overtime

These are services paid for by outside entities such as Virginia Tech, U.S. Forest Service and the U.S. Marshals.

Western VA Regional Jail

The County is a participant in the Western Virginia Regional Jail (WVRJ) in Roanoke County, Virginia. The WVRJ facility has 805 general population beds and can be expanded to hold an additional 649 inmates. The regional jail serves Montgomery, Franklin and Roanoke counties and the City of Salem.

Highlights • In February 2019, three individuals graduated from the inaugural class of Montgomery County Drug Court, which allows non-violent offenders to complete a rigorous course of treatment, to include strict drug testing and community service. • Many of the individuals charged in Operation Crankdown – a multi-state round-up of 22 narcotics dealers, manufacturers, and distributors – began appearing in court in 2019. In March, one of the kingpins was sentenced to 35 years in prison and incurred $15,000 in fines. • In May 2019, five jail inmates graduated from a 12-week Substance Abuse Program, which is geared toward rehabilitating those who have been incarcerated. • Began the “Inside Out Dad” program, focusing on fathering skills and literacy, in partnership with the Literacy Volunteers of the NRV and NRV Re-entry Council. • In June 2019, the Sheriff’s Office hosted another successful EFFORT (Enabling Friends for Our Response Teams) event for the community.

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

8.5

10.25

1.75

Dispatching

0

0

0

Jail Operations

4

4

0

10.5

11.25

0.75

Police Training Academy

0

0

0

Wireless 911

0

0

0

Support Services

3

1

-2

DEPARTMENT Civil and Court Security

Field Operations

SHERIFF - COUNTY : 180


SHERIFF - COUNTY Criminal Investigations

0

0

0

Inmate Litter Pickup

0

0

0

Contracted Overtime

0

0

0

Western VA Regional Jail

0

0

0

TOTAL

26

26.5

0.5

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged. • ($8,000) in One–time Funding is Reduced from the Base Budget – The total consisted of funds provided during the FY 20 Budget for the one-time cost of new storage cabinets and a tool chest for the Sally port. • Base Position Changes – During FY 20, changes in positions increased the total number of FTE by .5 with no change in net cost. Two full-time Office Technician positions (2 FTE) were abolished. A full-time law enforcement Deputy position (1 FTE) and a part-time classified courthouse security Deputy position (.75 FTE) were created. Additionally, the Sheriff’s base budget included overtime funds for deputies to supervise inmate litter pick-up and Animal Care and Adoption Center kennel clean-up activities. These funds were shifted to create a part-time classified Deputy position (.75 FTE) that will perform these duties.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• $8,800 is Added for Maintenance Service Contracts – Additional funding has been added to purchase eight Record Management System (RMS) licenses. The original license purchase in 2008 included 17 licenses. A total of 25 licenses are needed to allow additional staff members access to the system to complete reports, do research, and document evidence.

• $95,170 is Added to Replace Existing In-Car and Interview Room Camera System – Additional funding has been added to replace the existing in-car and interview room camera system. This equipment will interface with the current body worn camera system and will have upgrades every 2.5 years. This SHERIFF - COUNTY : 181


SHERIFF - COUNTY addition will provide an ongoing and routine replacement schedule for software, hardware support and maintenance and is an annual cost.

SHERIFF - COUNTY : 182


MONTGOMERY COUNTY, VIRGINIA

Fire Departments and Rescue Squads

VOTERS Board of Supervisors Fire and Rescue Commission

Fire Departments

Rescue Squads

Blacksburg Fire Department

Blacksburg Rescue Squad

Christiansburg Fire Department

Christiansburg Civil & Court Rescue Security Squad

Elliston Fire Department

Civil & Court Long Shop McCoy Rescue Squad Security

Long Shop McCoy Fire Department

Riner Civil &Rescue Court Security Squad

Riner Fire Department

Civil Shawsville & Court Rescue Security Squad

FIRE DEPARTMENTS AND RESCUE SQUADS : 183


FIRE DEPARTMENTS AND RES CUE S QUAD S

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Retirement; Insurance; and Incentives

$464,409

$349,783

$476,311

$417,900

$-

$417,900

$(58,411)

Blacksburg Fire Department

$125,342

$125,342

$125,342

$125,342

$-

$125,342

$-

Christiansburg Fire Department

$192,151

$124,614

$115,270

$125,295

$-

$125,295

$10,025

Elliston Fire Department

$90,100

$90,100

$134,211

$125,000

$-

$125,000

$(9,211)

Long Shop McCoy Fire Department

$95,040

$95,040

$95,040

$95,040

$-

$95,040

$-

Riner Fire Department

$96,173

$96,173

$99,173

$104,173

$-

$104,173

$5,000

Blacksburg Rescue Squad

$116,280

$116,280

$119,187

$119,187

$-

$119,187

$-

Christiansburg Rescue Squad

$113,950

$103,950

$103,950

$103,950

$-

$103,950

$-

Long Shop McCoy Rescue Squad

$56,152

$56,152

$58,910

$48,301

$-

$48,301

$(10,609)

Riner Rescue Squad

$74,015

$74,015

$74,015

$80,015

$-

$80,015

$6,000

Shawsville Rescue Squad

$96,583

$96,583

$126,583

$96,583

$-

$96,583

$(30,000)

Fuel Contingency

$-

$-

$-

$-

$-

$-

$-

Funds to be Distributed by F&R Comm

$-

$-

$-

$38,795

$-

$38,795

$38,795

$41,830

$-

$-

$-

$-

$-

$-

Radio Reserve

$49,454

$4,238

$18,200

$8,200

$-

$8,200

$(10,000)

$1,611,479

$1,332,269

$1,546,192

$1,487,781

$-

$1,487,781

$(58,411)

$464,409

$349,783

$476,311

$417,900

$-

$417,900

$(58,411)

$49,454

$4,238

$18,200

$8,200

$-

$8,200

$(10,000)

Fire Departments

$598,806

$531,269

$569,036

$574,850

$-

$574,850

$5,814

Rescue Squads

$456,980

$446,980

$482,645

$448,036

$-

$448,036

$(34,609)

Radio Reserve

$41,830

$-

$-

$-

$-

$-

$-

$-

$-

$-

$38,795

$-

$38,795

$38,795

$1,611,479

$1,332,269

$1,546,192

$1,487,781

$-

$1,487,781

$(58,411)

$33,177

$33,177

$-

$-

$-

$-

$-

Training Center TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Retirement and Insurance Training Center

Funds to be Distributed by F&R Comm TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs Donations

$-

$2,770

$-

$-

$-

$-

$-

$33,177

$35,947

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$1,578,302

$1,296,322

$1,546,192

$1,487,781

$-

$1,487,781

$(58,411)

TOTAL REVENUES

$1,611,479

$1,332,269

$1,546,192

$1,487,781

$-

$1,487,781

$(58,411)

TOTAL DESIGNATED REVENUE

FIRE DEPARTMENTS AND RESCUE SQUADS : 184


FIRE DEPARTMENTS AND RES CUE S QUAD S

About

The County provides funding for the five volunteer fire departments and the five volunteer rescue squads that deliver emergency services to citizens.

Retirement and Insurance

The County has coverage for fire and rescue members which includes accident and sickness, workers compensation, life insurance, and retirement benefits.

Fire Departments

Fire departments provide volunteer fire services to County and town residents. The Virginia Department of Fire Programs’ basic training for firefighters involves a minimum of 192 hours, which includes 160 hours of Firefighter Level 1 training and 32 hours of hazmat training. This does not include the in-house training required to operate the equipment of individual departments.

Rescue Squads

Rescue squads provide volunteer rescue services to County and town residents. The Virginia Department of Health’s Office of Emergency Medical Services and local squads offer training for squad members. The Emergency Medical Technician (EMT) is required to complete a minimum of 154 hours of training, enhanced rescue members have 256 hours of training, the intermediate rescuer has 528 training hours and paramedics have a minimum 781 training hours. This prepares rescue squad volunteers to provide basic emergency medical care and transportation for patients. Local squads require volunteers to answer calls at will and on assigned call nights.

Regional Fire and Rescue Training Center

The Regional Training Center will be available to all agencies in Montgomery County as well as Floyd, Giles and the Radford Army Ammunition Plant Fire Departments. The Training Center property is owned by the Blacksburg Fire Department Foundation with a 25 year lease to Montgomery County. All buildings on site have been purchased through private donations and grants, and the County insures the property. The Town of Christiansburg and the Town of Blacksburg provided labor and equipment for site development. Volunteer fire personnel constructed training aids such as a maze, ladder tower, and ventilation simulator for use at the center.

Highlights • Fire Departments responded to 2,606 calls. • Rescue Squads responded to 9,912 calls. • Completed construction of the Riner Volunteer Fire Station. • Completed construction of the Regional Training Facility (the “Burn Building”). • Completed Live Fire Training Simulator for fire and rescue volunteers at the Regional Training Facility.

FIRE DEPARTMENTS AND RESCUE SQUADS : 185


FIRE DEPARTMENTS AND RES CUE S QUAD S Fire and Rescue Operating Budgets

Fire Departments

FY 21

FY 21

FY 21

FY 21

FY 21

Base

Recurring

Recurring

One-time

Total

Budget

Addition

Budget

Addition

Blacksburg FD

$125,342

$-

Christiansburg FD

$125,342

$-

$125,342

$115,270

$10,025

$125,295

$-

$125,295

Elliston FD

$90,100

$19,900

$110,000

$15,000

$125,000

Long Shop/McCoy FD

$95,040

$-

$95,040

$-

$95,040

Riner FD

$99,173

$-

$99,173

$5,000

$104,173

$524,925

$29,925

$554,850

$20,000

$574,850

Blacksburg RS

$119,187

$-

$119,187

$-

$119,187

Christiansburg RS

Subtotal for FD Rescue Squads

$103,950

$-

$103,950

$-

$103,950

Long Shop/McCoy RS

$43,910

$4,391

$48,301

$-

$48,301

Riner RS

$74,015

$6,000

$80,015

$-

$80,015

Shawsville RS

$96,583

$-

$96,583

$-

$96,583

Subtotal for RS

$437,645

$10,391

$448,036

$-

$448,036

Fire and Rescue Training Center

$8,200

$-

$8,200

$-

$8,200

Fire and Rescue Training Center

$8,200

$-

$8,200

$-

$8,200

Distribution by Fire & Rescue Commission

$60,316

$(40,316)

$20,000

$(20,000)

$-

Subtotal Undistributed

$60,316

$(40,316)

$20,000

$(20,000)

$-

Fire and Rescue Contingency

$38,795

$-

$38,795

$-

$38,795

Total Fire and Rescue Contingency

$38,795

$-

$38,795

$-

$38,795

$1,069,881

$-

$1,069,881

$-

$1,069,881

Total - Operating Budgets

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• $1,069,881 is Included for Fire and Rescue Operations – As part of this year’s base budget process, the Fire and Rescue Commission distributed $99,111 in base funding to cover fire and rescue recurring and one-time budget requests for FY 21. Of this $99,111, $40,316 has been allocated to recurring needs and $20,000 has been allocated to one-time items. The remaining $38,795 has been set-aside in a fire and rescue contingency to address future unknown issues that may arise during the year.

FIRE DEPARTMENTS AND RESCUE SQUADS : 186


FIRE DEPARTMENTS AND RES CUE S QUAD S • As shown in the chart on the previous page, the Regional Fire & Rescue Training Center’s costs are shown separately to delineate the operating and one-time costs for individual fire departments and rescue squads compared to the costs for operating the training center. • ($58,411) is Reduced from Fire and Rescue Retirement and Insurance – Due a favorable experience rating, the budgeted fire and rescue insurance cost decreased for FY 21.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• No Addenda Added

Note: $1,287,704 or one and 1/2 penny of the real estate tax rate is included in the FY 21 capital budget for Fire and Rescue capital needs. These funds are located in the County Capital tab at the end of the budget document.

FIRE DEPARTMENTS AND RESCUE SQUADS : 187


MONTGOMERY COUNTY, VIRGINIA

Animal Care and Adoption Center

VOTERS Board of Supervisors County Administrator Deputy County Administrator Animal Care and Adoption Center

ANIMAL CARE AND ADOPTION CENTER : 189


ANIMAL CARE AND ADOPTION CENTER

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Animal Care & Adoption Center - County

$325,882

$292,768

$399,298

$393,954

$5,000

$398,954

$(344)

Animal Care & Adoption Center Donations

$269,703

$203,289

$229,979

$232,727

$-

$232,727

$2,748

$595,585

$496,057

$629,277

$626,681

$5,000

$631,681

$2,404

Personal Services

$384,400

$391,417

$494,416

$491,820

$-

$491,820

$(2,596)

Operations & Maintenance

$195,985

$98,591

$134,861

$134,861

$5,000

$139,861

$5,000

$15,200

$6,049

$-

$-

$-

$-

$-

$595,585

$496,057

$629,277

$626,681

$5,000

$631,681

$2,404

Local Fees

$75,824

$83,410

$75,000

$75,000

$5,000

$80,000

$5,000

Private Grants

$45,000

$45,000

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

Recovered Costs

$214,109

$252,239

$214,109

$214,109

$-

$214,109

$-

TOTAL DESIGNATED REVENUE

Donations

$334,933

$380,648

$289,109

$289,109

$5,000

$294,109

$5,000

TOTAL UNDESIGNATED REVENUE

$260,652

$115,409

$340,168

$337,572

$-

$337,572

$(2,596)

TOTAL REVENUES

$595,585

$496,057

$629,277

$626,681

$5,000

$631,681

$2,404

ANIMAL CARE AND ADOPTION CENTER : 190


ANIMAL CARE AND ADOPTION CENTER

About

The Animal Care and Adoption Center, opening in 2017, is a new beginning for Montgomery County residents by combining animal care and recreation services. Located on five acres along Cinnabar Road near the County’s Frog Pond recreational area, the 16,300 square foot Center’s primary goal is to increase animal adoptions by expanding visitation and maximizing visibility through attractive design, in a recreational setting. The Center represents a transition from a traditional pound facility to a community hub for companion animal resources and leisure time events. Donations and County dollars support the Center and its staff.

Animal Care and Adoption Center

The Center will offer educational tours and classes, vaccination and spay/neuter clinics, pet training classes, animal demonstrations, outdoor events and other leisure time activities. Long range plans include integrating the Center with a dog park and walking trails connecting the Frog Pond, picnic shelters, and disc golf course, making the entire area a recreation destination.

Animal Care and Adoption Center-Donations

Donations support 34% of the facility and staffing costs to operate the Center.

Highlights • The Animal Care and Adoption Center has an adoption-friendly philosophy and a mission focused on education, adoption, and community. • In 2019, more than 1,770 pets were adopted, reclaimed, or rescued, and the center achieved a 94.3% live release rate. • The center had over 16,500 visitors and registered over 1,000 new volunteers in 2019. • In 2019, staff collaborated with many local businesses and teaching institutions to provide valuable care and enrichment for center animals, as well as sponsored several adoption and community events.

Personnel DEPARTMENT Animal Care & Adoption Center - County Animal Care & Adoption Center - Donations TOTAL

FY 20 Approved FTE

FY 21 Recommended FTE

Change

5.5

5.5

0

3

3

0

8.5

8.5

0

ANIMAL CARE AND ADOPTION CENTER : 191


ANIMAL CARE AND ADOPTION CENTER

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• $5,000 is Added to Help Cover Medical Care Costs – Additional funding is added to increase veterinarian care provided to animals that have been injured and/or neglected. This increase is offset 100% by an increase in dog license revenue.

ANIMAL CARE AND ADOPTION CENTER : 192


MONTGOMERY COUNTY, VIRGINIA

General Services

VOTERS Board of Supervisors County Administrator General Services

Administration

Housekeeping

Motor Pool

Animal Control

Inspections

Solid Waste Collections

Buildings and Grounds

Lawns and Landscaping

Stormwater Management

Centralized Maintenance

Litter Control

Thompson Landfill

Garage

Mid-County Landfill

GENERAL SERVICES : 193


GENERAL SERVICES

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Administration

$498,641

$270,817

$281,712

$430,330

$-

$430,330

$148,618

Animal Control

$226,061

$223,529

$223,949

$218,884

$58,417

$277,301

$53,352 $33,099

Buildings and Grounds

$1,979,704

$1,851,288

$1,858,912

$1,892,011

$-

$1,892,011

Centralized Maintenance

$174,729

$129,251

$150,000

$150,000

$-

$150,000

$-

Housekeeping

$505,580

$502,694

$535,960

$532,957

$-

$532,957

$(3,003)

Lawns and Landscaping

$205,902

$174,389

$278,057

$269,863

$-

$269,863

$(8,194)

$99,130

$98,971

$104,747

$103,655

$-

$103,655

$(1,092)

$1,885,370

$1,706,340

$1,826,824

$1,826,178

$-

$1,826,178

$(646)

Motor Pool

$511,038

$204,175

$125,770

$124,470

$-

$124,470

$(1,300)

Garage Operations

$133,816

$126,701

$118,008

$104,219

$-

$104,219

$(13,789)

Stormwater Management

$275,950

$238,307

$260,495

$117,500

$-

$117,500

$(142,995)

Inspections

$454,166

$394,100

$407,532

$396,077

$-

$396,077

$(11,455)

Mid-County Landfill

$143,767

$106,652

$128,200

$128,200

$-

$128,200

$$1,000

Litter Control Solid Waste Collections

Soil Erosion and Sediment Control

$300

$257

$-

$1,000

$-

$1,000

$83,760

$36,404

$53,000

$53,000

$-

$53,000

$-

$7,177,914

$6,063,875

$6,353,166

$6,348,344

$58,417

$6,406,761

$53,595

Personal Services

$3,152,147

$2,888,278

$3,323,262

$3,318,440

$58,417

$3,376,857

$53,595

Operations & Maintenance

$3,007,741

$2,838,207

$2,751,934

$2,791,934

$-

$2,791,934

$40,000

Capital Outlay

$1,018,026

$337,390

$277,970

$237,970

$-

$237,970

$(40,000)

$7,177,914

$6,063,875

$6,353,166

$6,348,344

$58,417

$6,406,761

$53,595

Thompson Landfill TOTAL EXPENDITURES EXPENDITURES BY CLASSIFICATION

TOTAL EXPENDITURES REVENUE BY CLASSIFICATION Local Animal Licenses

$-

$-

$-

$-

$-

$-

$-

Dog & Cat Sterilization

$-

$1,557

$-

$-

$-

$-

$-

Local Recovered Costs

$171,379

$186,548

$171,379

$171,379

$-

$171,379

$-

Local Courthouse Maintenance

$40,000

$34,923

$40,000

$40,000

$-

$40,000

$-

Local Health/HS Utilities

$81,330

$62,501

$81,330

$81,330

$-

$81,330

$-

Local Health/HS Maintenance

$11,665

$15,167

$11,665

$11,665

$-

$11,665

$-

Local Cons Utility Tax

$-

$-

$-

$-

$-

$-

$-

$5,700

$-

$5,700

$5,700

$-

$5,700

$-

State Litter Control Grant

$16,450

$31,956

$16,450

$16,450

$-

$16,450

$-

Jail Block Revenue

$21,500

$21,500

$21,500

$21,500

$-

$21,500

$-

Local Soil Erosion Fees

$24,970

$24,888

$24,970

$24,970

$-

$24,970

$-

Local Waste Collection

Local Stormwater Fees

$21,385

$16,116

$21,385

$21,385

$-

$21,385

$-

Local Building Permits

$103,771

$104,998

$103,771

$103,771

$-

$103,771

$-

$950

$675

$950

$950

$-

$950

$-

Local Electrical Permits

$24,620

$29,073

$24,620

$24,620

$-

$24,620

$-

Local Mechanical Permits

$15,800

$21,903

$15,800

$15,800

$-

$15,800

$-

Local Plumbing Permits

$15,340

$16,680

$15,340

$15,340

$-

$15,340

$-

Local Manufactured Housing Permits

$6,000

$4,831

$6,000

$6,000

$-

$6,000

$-

Local Re-inspect Fees

$1,320

$3,100

$1,320

$1,320

$-

$1,320

$-

$562,180

$576,416

$562,180

$562,180

$-

$562,180

$-

TOTAL UNDESIGNATED REVENUE

$6,615,734

$5,487,459

$5,790,986

$5,786,164

$58,417

$5,844,581

$53,595

TOTAL REVENUES

$7,177,914

$6,063,875

$6,353,166

$6,348,344

$58,417

$6,406,761

$53,595

Local Occupancy Permits

TOTAL DESIGNATED REVENUE

GENERAL SERVICES : 194


GENERAL SERVICES

About

General Services division is responsible for auxiliary and operational support services for all County divisions. Services are provided through Administration, Animal Control, Buildings and Grounds, Centralized Maintenance, Housekeeping, Lawns and Landscaping, Litter Control, and Solid Waste Collection. The division also oversees Internal Services, Engineering, Stormwater, Landfills, and Inspections.

Administration

This department manages administrative functions for the division.

Animal Control

Animal Control enforces County ordinances and state laws relating to animals, including impounding stray dogs, investigating livestock deaths due to animals, quarantines for animals involved in bite cases, and investigating animal cruelty. It also maintains the safety of the public as it pertains to animal ordinances and educates the public about animal laws and welfare.

Buildings and Grounds

Buildings and Grounds is responsible for the preservation of County facilities. It maintains 37 County buildings and facilities, eight recreational parks and two industrial parks, and provides general labor support for repair and remodeling projects.

Centralized Maintenance

Centralized Maintenance funds one-time projects such as emergency repairs that are not generally funded through the operational budget due to their nature.

Garage Operations

Garage Operations provides efficient repairs, services, inspections and maintenance of about 165 County vehicles, including the sheriffâ&#x20AC;&#x2122;s fleet.

Housekeeping

The Housekeeping department provides custodial services to ensure the cleanliness and safety of 11 County facilities, which is 441,520 square feet of space.

Inspections

Inspections is responsible for the enforcement of the Uniform Statewide Building Code to protect health, safety and welfare of citizens.

Lawns and Landscaping

Lawns & Landscaping is responsible for maintaining 106 acres of property, including landscaping services, tree trimming and grass cutting. It also assists in maintaining recreational facilities, including the Motor Mile Complex, Plum Creek ballfields, Auburn ballfields, and the new and old Shawsville elementary schools ballfields.

Litter Control

Litter Control manages the annual roadside waste clean-up, hazardous waste collection and annual latex paint GENERAL SERVICES : 195


GENERAL SERVICES exchange. It also works in conjunction with the towns of Christiansburg and Blacksburg, and Virginia Tech to maintain litter control efforts within the County.

Motor Pool

The Motor Pool provides a centralized pool of County owned vehicles for use by County divisions while conducting County business.

Solid Waste Collections

Solid Waste Collections provides 10 consolidated sites where residents may dispose of household trash, bulky items and recyclables.

Stormwater Management

This department implements and ensures regulation and permit compliance with the County’s Stormwater Management ordinance and the Municipal Separate Storm Sewer System (MS4) permits. Stormwater regulations protect water quality from harmful pollutants that can accumulate when rain and snowmelt flow over impervious surfaces (streets, parking areas, buildings, etc.). When heavy or prolonged rains saturate the ground surface, runoff is channeled into storm sewers that ultimately end up in streams, creeks, rivers and the ocean. This department also administers policies, procedures and respective fee schedules related to stormwater compliance, and reviews erosion and sediment control plans prior to issuing land disturbing permits, prepares reports for the Virginia Department of Environmental Quality, and responds to citizen concerns about stormwater drainage issues.

Thompson and Mid-County Landfills

The Thompson and Mid-County Landfills were closed in 1993 and 1997, respectively. State and federal laws and regulations required the County to perform groundwater monitoring and mitigation, in 2013 the Department of Environmental Quality required an additional 10 years of monitoring landfills.

Highlights • In April 2019, Broomin’ and Bloomin’ celebrated 36 years of keeping the county beautiful. Over 130 volunteers covered 26 miles and collected 1,680 pounds of refuse. • The Montgomery County Improvement Council was renamed the Montgomery County Sustainability Council and continues to evaluate energy conservation measures at county-owned facilities. • Placed recycling receptacles in the three largest county-owned facilities, to include the Government Center, Courthouse, and Public Safety Building.

Personnel DEPARTMENT

FY 20 Approved FTE

FY 21 Recommended FTE

Change

Administration

3

4

1

Animal Control

3.75

4.75

1

7

7

0

Buildings and Grounds

GENERAL SERVICES : 196


GENERAL SERVICES Centralized Maintenance

0

0

0

Friends of Animal Care and Control

0

0

0

Housekeeping

11

11

0

Lawns and Landscaping

4

4

0

Litter Control

1

1

0

9.8

9.8

0

Motor Pool

0

0

0

Garage Operations

2

2

0

Stormwater Management

2

1

-1

Inspections

5

5

0

Mid-County Landfill

0

0

0

Soil Erosion and Sediment Control

0

0

0

Thompson Landfill

0

0

0

48.55

49.55

1

Solid Waste Collections

TOTAL

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged. • Base Salary Shift – During FY 21, the base in the Administration Department increased and the Stormwater Department decreased. The County reorganized the Division and the Director of Environmental Services position in the Stormwater Department was abolished while Director of General Services/County Engineer position was established in the Administration Department.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• $58,417 is Added for One Full-time Animal Control Officer Position (1 FTE) – Funding is added for one additional Animal Control Officer (ACO) to increase services to the citizens of the County. Due to the rise in the County’s population, there has been a steady increase in the number of calls for service over the past several fiscal years. This position will allow the department to respond to calls for service in a more timely and efficient manner. GENERAL SERVICES : 197


MONTGOMERY COUNTY, VIRGINIA

Children’s Services Act

VOTERS Board of Supervisors County Administrator Deputy County Administrator Human Services Children’s Services Act

CHILDREN’S SERVICES ACT : 199


CHILDREN’S SERVICES ACT

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Comprehensive Services Act TOTAL EXPENDITURES

$1,651,969

$726,757

$1,651,969

$1,651,969

$-

$1,651,969

$-

$1,651,969

$726,757

$1,651,969

$1,651,969

$-

$1,651,969

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Public Assistance Capital Outlay TOTAL EXPENDITURES

$-

$-

$-

$-

$-

$-

$-

$4,200

$482

$4,200

$4,200

$-

$4,200

$-

$1,647,769

$726,275

$1,647,769

$1,647,769

$-

$1,647,769

$-

$-

$-

$-

$-

$-

$-

$-

$1,651,969

$726,757

$1,651,969

$1,651,969

$-

$1,651,969

$-

$-

REVENUE BY CLASSIFICATION Local Recovered Costs State CSA TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

$-

$44,643

$-

$-

$-

$-

$1,162,784

$487,556

$1,162,784

$1,162,784

$-

$1,162,784

$-

$1,162,784

$532,199

$1,162,784

$1,162,784

$-

$1,162,784

$-

$489,185

$194,558

$489,185

$489,185

$-

$489,185

$-

$1,651,969

$726,757

$1,651,969

$1,651,969

$-

$1,651,969

$-

CHILDREN’S SERVICES ACT : 200


CHILDREN’S SERVICES ACT

About

The Children’s Services Act for At-Risk Youth and Families (CSA) was established by the General Assembly to improve coordination, eliminate duplication of services and ensure that costly residential care is provided only in cases where it was clearly warranted. The law requires localities to establish Community Policy and Management teams, and Family Assessment and Planning teams to administer the program. The law also mandates that certain groups of children receive services, primarily special education and foster care. The County is required to provide a local match for all expenditures.

Children’s Services Act

The Community Policy and Management Team (CPMT) is responsible for developing policies, managing funds allocated to the County, and authorizing expenditures of these funds. CPMT is comprised of at least one elected or appointed official and agency heads from the local Department of Social Services, school system, Community Services Board (mental health) and the Court Services Unit (juvenile justice), a parent and a private provider. Each CPMT must also establish and appoint at least one Family Assessment and Planning Team (FAPT) to work with families to develop an individualized family service plan or plan of care based on the strengths and needs of the family.

Highlights • In 2019, CSA served 46 at-risk children and their families through foster homes, residential facilities, IEP Private Day School placements, and community-based services to include evaluations, in-home services, and life skills training.

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• No Notable Base Budget Adjustments

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• No Addenda Added

CHILDREN’S SERVICES ACT : 201


MONTGOMERY COUNTY, VIRGINIA

Human Services

VOTERS Board of Supervisors County Administrator Deputy County Administrator Human Services

Alternative Community Programs

Human Services

Retired Senior Volunteer Program

HUMAN SERVICES : 203


HUMAN SERVICES

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Alternative Community Programs

$85,776

$49,573

$51,160

$51,160

$-

$51,160

$-

Human Services

$163,207

$145,681

$166,063

$168,575

$-

$168,575

$2,512

Retired Senior Volunteer Program

$170,128

$149,616

$159,420

$158,603

$-

$158,603

$(817)

$419,111

$344,871

$376,643

$378,338

$-

$378,338

$1,695

$355,782

$312,683

$329,335

$331,030

$-

$331,030

$1,695

$63,329

$32,188

$47,308

$47,308

$-

$47,308

$-

$-

$-

$-

$-

$-

$-

$-

$419,111

$344,871

$376,643

$378,338

$-

$378,338

$1,695

$-

$25

$-

$-

$-

$-

$-

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local User Fees Recovered Costs

$-

$610

$-

$-

$-

$-

$-

$2,500

$11,308

$-

$-

$-

$-

$-

State CSA Administration

$12,000

$-

$12,000

$12,000

$-

$12,000

$-

State VJCCCA

$49,392

$49,393

$49,392

$49,392

$-

$49,392

$-

Federal RSVP

$49,043

$49,043

$48,543

$56,043

$-

$56,043

$7,500

TOTAL DESIGNATED REVENUE

$112,935

$110,379

$109,935

$117,435

$-

$117,435

$7,500

TOTAL UNDESIGNATED REVENUE

$306,176

$234,492

$266,708

$260,903

$-

$260,903

$(5,805)

TOTAL REVENUES

$419,111

$344,871

$376,643

$378,338

$-

$378,338

$1,695

Donations

HUMAN SERVICES : 204


HUMAN SERVICES

About

Human Services division administers the Alternative Community Program, Human Services, Retired and Senior Volunteer Program (RSVP), Virginia Juvenile Community Crime Control Act (VJCCCA) and the Children’s Services Act (CSA).

Alternative Community Programs

This department provides court-involved youth programs that include juvenile community service, home confinement, and home electronic monitoring.

Human Services

The Human Services department keeps citizens, agencies and County government informed about services and programs in the areas of human service delivery. They also examine youth issues and administer the VJCCCA programs.

Retired Senior Volunteer Program

Retired and Senior Volunteer Program (RSVP) invites adults age 55 and over to use their life experience and skills to participate more fully in the life of their community through significant volunteer service. RSVP acts as a clearinghouse to match volunteers’ interests and skills with agencies and organizations that need assistance while providing opportunities that promote independence and an active lifestyle.

Highlights • Fifty juveniles completed an online, evidence-based offender education program and received a certificate of completion. • Thirty-six juveniles completed 844 community service hours at non-profit organizations. • Managed 10 juveniles through the Home Electronic Monitoring for a total of 405 days. • In 2019, 278 RSVP volunteers provided 23,727 hours of service to 58 different nonprofit organizations. • Ten RSVP volunteers met with 808 seniors and disabled individuals throughout the New River Valley during the 2019 Medicare Part D Open Enrollment Period, saving a total of $519,443 for all clients. Five of the 10 volunteers are trained and certified Virginia Insurance and Counseling Assistance Program counselors. • RSVP volunteers raised $9,527 in 2019 through fundraising programs, enabling the program to provide two $1,000 scholarships to students pursuing a degree in the Human Services or Medical Field; fund events for area military and veteran programs; and several other projects that benefit the non-profit organizations where volunteers serve. • In 2019, in collaboration with the New River Valley Agency on Aging, Radford-Fairlawn Daily Bread, and the Virginia Veteran and Family Support Program, 150 homebound seniors and HUMAN SERVICES : 205


HUMAN SERVICES veterans residing in Montgomery County and the City of Radford received one bag of basic household supplies and one bag of personal care items.

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Alternative Community Programs

0

0

0

Human Services

2

2

0

Retired Senior Volunteer Program

2.5

2.5

0

TOTAL

4.5

4.5

0

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

• $7,500 is Added to the RSVP Grant Base Budget – The County received a permanent increase in the RSVP grant, taking the grant award from $48,543 to $56,043. These funds have been added to the base budget for FY 21.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• No Addenda Added

HUMAN SERVICES : 206


MONTGOMERY COUNTY, VIRGINIA

New River Valley Health District

VOTERS General Assembly

Governor Secretary of Health and Human Services State Department of Health New River Valley Health District

NEW RIVER VALLEY HEALTH DISTRICT : 207


N E W R I V E R VA L L E Y H E A LT H D I S T R I C T

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Public Health

$596,435

$596,435

$596,435

$604,488

$-

$604,488

$8,053

$596,435

$596,435

$596,435

$604,488

$-

$604,488

$8,053

$-

$-

$-

$-

$-

$-

$-

$596,435

$596,435

$596,435

$604,488

$-

$604,488

$8,053

$-

$-

$-

$-

$-

$-

$-

$596,435

$596,435

$596,435

$604,488

$-

$604,488

$8,053

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$596,435

$596,435

$596,435

$604,488

$-

$604,488

$8,053

TOTAL REVENUES

$596,435

$596,435

$596,435

$604,488

$-

$604,488

$8,053

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Direct Payment Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Revenue Refunds TOTAL DESIGNATED REVENUE

NEW RIVER VALLEY HEALTH DISTRICT : 208


N E W R I V E R VA L L E Y H E A LT H D I S T R I C T

About

The New River Health District, one of the Virginia Department of Health’s (VDH) 35 health districts, is comprised of Floyd, Giles, Montgomery and Pulaski counties and the City of Radford. The district’s environmental health program provides site evaluation and permits for on-site sewage disposal (septic systems) and wells, inspection of restaurants, schools, day care centers, summer camps and festivals to ensure food safety, rabies investigation and follow-up, and general environmental complaint investigations.

New River Health District

The Health District provides services in local health department clinics, schools, homes and at other sites in the community to prevent and control the spread of contagious diseases, including child and adult immunizations, immunizations for overseas travel, well baby care, and family planning. Other services include provision of the Women, Infants and Children (WIC) program, distribution of free car safety seats to eligible families, Resource Mothers Program and health education services.

Highlights • Completed digitization of well and septic environmental health records, streamlining the record search process and reducing the cost for searches for county residents. • Partnered with the Montgomery County Jail to proactively administer hepatitis A vaccinations due to a high prevalence in southwest Virginia. • Partnered with the University of Virginia to offer hepatitis C treatment. • The health director and partnering agencies offered REVIVE! training and dispensed Naloxone to community members throughout Montgomery County to help save lives in the event of opioid overdose. • Continued ongoing outreach and education events at the Juvenile Detention Center. • Partnered with other agencies in the county to make Montgomery County a trauma informed community. • Partnered with Christiansburg Pharmacy to ensure citizens of Montgomery County can receive rabies post exposure treatment during non-business hours. • Added a Council of State and Territorial Epidemiologists (CSTE) fellow to the Montgomery County Health Department team. While the district does not pay the salary of the position, it does receive the benefit of critical assistance to the epidemiological team related to communicable disease investigations and health education efforts. • Staff of the Montgomery County Health Department worked with the county to offer select vaccinations to employees at the Montgomery County Government Center.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. NEW RIVER VALLEY HEALTH DISTRICT : 209


N E W R I V E R VA L L E Y H E A LT H D I S T R I C T

• $8,053 is Added to the New River Health District’s Base Budget – A total of $8,053 has been added to the New River Health District’s base budget for FY 21. The FY 20 budget included $7,500 in Special Contingencies to cover the County’s share of matching funds needed for a 3% raise provided by the state. The actual local match requirement to cover the state raise was $8,053. At the end of FY 19, the New River Health District had $9,033 in unspent local matching funding that the County allowed the agency to retain to cover the County’s match for the raises in FY 20. For FY 2021, the County is utilizing the $7,500 contained in Special Contingencies plus an additional $553 to cover the match going forward for FY 21.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• No Addenda Added

NEW RIVER VALLEY HEALTH DISTRICT : 210


MONTGOMERY COUNTY, VIRGINIA

Social Services

VOTERS Board of Supervisors Social Services Board Social Services

SOCIAL SERVICES : 211


SOCIAL SERVICES

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Social Services TOTAL EXPENDITURES

$5,985,682

$5,909,865

$6,008,321

$6,208,024

$20,000

$6,228,024

$219,703

$5,985,682

$5,909,865

$6,008,321

$6,208,024

$20,000

$6,228,024

$219,703

$3,829,180

$3,764,611

$4,011,889

$4,066,842

$-

$4,066,842

$54,953

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance

$333,240

$329,503

$333,240

$333,240

$-

$333,240

$-

$1,796,249

$1,779,579

$1,663,192

$1,807,942

$20,000

$1,827,942

$164,750

$27,013

$36,173

$-

$-

$-

$-

$-

$5,985,682

$5,909,865

$6,008,321

$6,208,024

$20,000

$6,228,024

$219,703

$4,794,125

$4,837,389

$4,661,068

$4,873,550

$-

$4,873,550

$212,482

Federal Pass Through

$179,522

$143,145

$179,522

$242,350

$-

$242,350

$62,828

Local Recovered Costs

$70,000

$186,427

$70,000

$70,000

$-

$70,000

$-

$5,043,647

$5,166,961

$4,910,590

$5,185,900

$-

$5,185,900

$275,310

$942,035

$742,904

$1,097,731

$1,022,124

$20,000

$1,042,124

$(55,607)

$5,985,682

$5,909,865

$6,008,321

$6,208,024

$20,000

$6,228,024

$219,703

Public Assistance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION State/Federal Assistance

TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

SOCIAL SERVICES : 212


SOCIAL SERVICES

About

The Department of Social Services (DSS) division assists families and individuals in becoming socially and economically self-sufficient and independent. Benefit programs include temporary assistance for needy families, food assistance, Medicaid, energy assistance, general relief, fraud prevention and children’s medical security insurance. DSS works closely with other community agencies to promote the stability and self-sufficiency of community families through referrals to services not available in this agency. It also promotes the creation of services not currently available in the community. The agency works to avoid duplication of services provided by other agencies and to respond to needs not currently addressed in the community.

Social Services

Social Services assists in work programs including adoption, adult services/adult protective services, child protective services, day care services for children, foster care, court services and employment services. The department focuses, in the least intrusive manner, on services that individuals and families cannot provide for themselves.

Highlights • The Foster Care and Adoption Unit successfully facilitated nine adoptions in 2019. • Purchased scanners for all Benefits Program Specialists to enable to them to process applications more efficiently. • Two additional Child Protective Service Workers were hired to meet the increased caseloads. • Received additional funds to increase the Companion Program, which provides in-home support for elderly and disabled adults and increases the likelihood of the individual maintaining their independent living situation. • The Self-Sufficiency Unit facilitated multiple job fairs throughout the year and connected potential employers with those in need of work.

Personnel DEPARTMENT

FY 20 Approved FTE

FY 21 Recommended FTE

Change

Social Services

68

68

0

TOTAL

68

68

0

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in SOCIAL SERVICES : 213


SOCIAL SERVICES the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged. • Base Revenue and Expenditure Reconciliation Adjustments – The base budget revenue and expenditures accounts have been adjusted based on the reconciliation of state and federal funding for FY 20. Each year, following the confirmation of funding available from sources other than County dollars, the base budget for the Department of Social Services is adjusted within the fiscal year, and this adjustment becomes the base budget for the next fiscal year. The FY 20 reconciled County Budget for this Division totaled $6,216,351; $5,155,900 in state and federal dollars and $1,100,451 in County dollars. Based on the reconciliation for FY 20, a total of $275,310 is added to the base revenue budget for FY 21 and $144,750 is added to base expenditures specifically for public assistance programs.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses.

County Funding for Social Services (Before and After Pay Plan Addition) $1,400,000

$1,200,000

$1,000,000

$800,000

$600,000

$400,000

$200,000

$-

FY 06 FY 05 County County Funding Funding Before Pay Actual Plan

FY 07 County Funding Actual

FY 08 County Funding Actual

FY 09 County Funding Actual

FY 10 County Funding Actual

FY 11 County Funding Actual

FY 12 County Funding Actual

FY 13 County Funding Actual

FY 14 County Funding Actual

FY 15 County Funding Actual

FY 16 County Funding Actual

FY 17 County Funding Actual

FY 18 County Funding Actual

FY 19 County Funding Actual

FY 20 County Funding Budget

FY 21 County Funding Budget

Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $20,000 is Added to Expand Companion Services – Additional funding is added to expand companion services to the 28 clients on the waiting list; currently, 13 clients are served. These funds will enable elderly and disabled citizens to remain at home and maintain their independence. Additional funds for companion services will assist in reducing calls to rescue services, reducing the number of elder neglect cases, and reducing the number of elderly financial exploitation cases. This addition is 100% county funded.

SOCIAL SERVICES : 214


MONTGOMERY COUNTY, VIRGINIA

Parks and Recreation

VOTERS Board of Supervisors County Administrator Deputy County Administrator Parks and Recreation

Administration

Community Recreation Programs

Senior Tours and Recreation Programs

Aquatics

Outdoor Recreation

Special Programs

Athletics

Parks and Playgrounds

Summer Programs

PARKS AND RECREATION : 215


PA R K S A N D R E C R E AT I O N

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Administration

$867,015

$785,062

$877,876

$891,556

$-

$891,556

$13,680

Aquatics

$99,835

$90,698

$83,261

$83,261

$-

$83,261

$-

Athletics

$137,663

$114,845

$159,729

$159,729

$-

$159,729

$-

Community Recreation Programs

$12,151

$1,025

$12,151

$12,151

$-

$12,151

$-

Outdoor Recreation

$12,709

$8,468

$11,629

$11,629

$-

$11,629

$-

Parks and Playgrounds

$41,350

$37,179

$86,350

$25,350

$-

$25,350

$(61,000)

Senior Tours

$14,503

$13,764

$13,623

$13,623

$-

$13,623

$-

$7,425

$4,937

$3,425

$3,425

$-

$3,425

$-

$18,750

$4,698

$19,975

$19,975

$-

$19,975

$-

Senior Recreation Program Special Programs Summer Programs

$34,970

$20,697

$36,002

$37,002

$-

$37,002

$1,000

$1,246,371

$1,081,373

$1,304,021

$1,257,701

$-

$1,257,701

$(46,320)

Personal Services

$914,954

$825,532

$928,877

$942,557

$-

$942,557

$13,680

Operations & Maintenance

$322,167

$246,530

$305,894

$315,144

$-

$315,144

$9,250

$9,250

$9,311

$69,250

$-

$-

$-

$(69,250)

$1,246,371

$1,081,373

$1,304,021

$1,257,701

$-

$1,257,701

$(46,320)

$3,830

$4,540

$3,830

$3,830

$-

$3,830

$-

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Property Rental Local Adult Rec. Fees

$-

$1,692

$-

$1,000

$-

$1,000

$1,000

$38,600

$34,803

$34,600

$34,600

$-

$34,600

$-

$-

$124

$-

$-

$-

$-

$-

Local Senior Tour Fees

$13,000

$16,851

$13,000

$16,500

$-

$16,500

$3,500

Local Senior Rec. Fees

$500

$550

$500

$500

$-

$500

$-

$12,000

$7,488

$12,000

$8,000

$-

$8,000

$(4,000)

Local Athletics Fees Local Comm. Rec. Fees

Local Outdoor Rec. Fees Local Special Event Fees

$1,000

$330

$1,000

$500

$-

$500

$(500)

Local Summer Rec. Fees

$24,700

$33,680

$28,700

$28,700

$-

$28,700

$-

Local Pool Fees

$72,000

$69,885

$72,000

$72,000

$-

$72,000

$-

Local Recovered Costs

$-

$1,432

$-

$-

$-

$-

$-

Local Fundraising

$-

$-

$-

$-

$-

$-

$-

Scholarship Revenue

$500

$1,765

$500

$500

$-

$500

$-

$166,130

$173,140

$166,130

$166,130

$-

$166,130

$-

TOTAL UNDESIGNATED REVENUE

$1,080,241

$908,233

$1,137,891

$1,091,571

$-

$1,091,571

$(46,320)

TOTAL REVENUES

$1,246,371

$1,081,373

$1,304,021

$1,257,701

$-

$1,257,701

$(46,320)

TOTAL DESIGNATED REVENUE

PARKS AND RECREATION : 216


PA R K S A N D R E C R E AT I O N

About

The Parks and Recreation division provides quality, customer-valued recreation programs and facilities that engage participants and add value to the quality of life. Programming and facilities are offered in aquatics; athletics and team sports; youth, adult and senior wellness and education; outdoor recreation; tours; special events; and summer programs.

Administration

Administration oversees the operation of all recreational programs and parks facilities. Responsibilities also include the division’s budget management, marketing, facility design, and planning for future recreational needs.

Aquatics

The Frog Pond offers a safe and fun swimming environment and quality instruction for leisure and educational swimming programs for all ages, including infants. The Stroke and Turn Clinic teaches strokes and turns with a competitive edge for those who want to join a competitive swim team.

Athletics

The Athletics department focuses on children ranging from pre-K to middle school and the approach that recreational sports should place more emphasis on educational and social benefits rather than competition. A strong focus is also placed on good sportsmanship from participants, parents and spectators. Each program is built around teaching the fundamentals and ensuring that every participant receives an enjoyable and lasting recreation experience in a safe and positive environment.

Community Recreation Programs

Community Recreation Programs offer a diverse schedule of education/recreation-based activities for youth. Activities include martial arts, cooking, drawing, painting, and holidaythemed classes.

Outdoor Recreation

This department provides diverse programming based on adventure, conservation, environmental education and experiential education with a focus on high adventure. Montgomery County was one of the first municipal departments to offer outdoor recreation programs in Southwest Virginia. PARKS AND RECREATION : 217


PA R K S A N D R E C R E AT I O N Parks and Playgrounds

Montgomery County has seven parks ranging from small pocket parks to linear biking and hiking trails to its largest 110 acre Mid-County Park. Swimming, picnicking, hiking, canoeing, kayaking, athletic ball fields, playgrounds, walking tracks and natural areas are all amenities that can be found at the parks. Private pool and shelter rentals are also available.

Senior Tours

Senior Tours are designed and selected for active travelers 50 and older who like to explore regional interests and attractions while discovering the area’s well-kept secrets and making new friends. The one day excursions are planned to nearby cities, museums, sporting events, festivals, professional theater, and dining destinations.

Senior Recreation Program

This department offers the Mountain Trekkers Hiking Club and the New River Valley Senior Games to adults 50 and older to encourage enrichment of their lives through activity and knowledge. Educational and wellness programs and health screenings/clinics promoting physical and mental health are also offered. Monthly luncheons provide an opportunity to meet socially and enjoy activities.

Special Programs

The Special Programs department provides a broad range of special events that can span from events for youth to events for the whole family, including creative Christmas themed programs and Rock the Pond summertime events held annually.

Summer Programs

This department provides a broad range of services to the community. The Frog Hoppers Camp is the most popular program, providing a safe and fun environment for children that will offer growth and education about the outdoors, swimming lessons and crafts. This camp is for children entering 1st grade to students leaving the 5th grade. Nature hikes, fun games and field trips teach children that it is fun to get out and go play!

Highlights • The Montgomery County Parks and Recreation staff completed park plans for the Riner area and Creed Fields in Eastern Montgomery. • In September 2019, the Board of Supervisors broke ground on Creed Fields in Elliston, which is named in honor of former Supervisor Gary Creed. • In 2019, 16,379 visited the Frog Pond. • In the summer of 2019, 186 participated in the Frog Hoppers Summer Camp. • In 2019, 475 participated in movie night at the Frog Pond. • Approximately 900 people participated in the 2019 Trick or Treat event at the Montgomery County Government Center. • In 2019, 1,080 participated in youth athletics. PARKS AND RECREATION : 218


PA R K S A N D R E C R E AT I O N • The 10U and 12U softball teams won the district championship. • Dick’s Sporting Goods donated equipment throughout the year for each sport offered by Parks and Recreation. • Shelor Motor Mile donated equipment and sponsored the annual Ripken Baseball Clinic. • In 2019, 145 kids participated in Kids Fishing Day, with approximately 300 total participants for the event. • In 2019, 135 participated in the Rowdy Dawg Race and East Coasters donated $1,500 in prizes to the race. • In August 2019, 154 participated in ReNew the New, collecting 4,000 pounds of trash and 57 tires. • Several people participated in the New River Paddle Craft Fishing Tournament and over $5,000 in prizes were donated by sponsors for the event.

Personnel DEPARTMENT

FY 20 Approved FTE

FY 21 Recommended FTE

Change

Administration

2

2

0

Aquatics/Summer/Community Programs

1

1

0

Athletics

2

2

0

Maintenance

4

4

0

Outdoor Recreation/Parks and Playgrounds

1

1

0

Senior Recreation Program/ Senior Tours

1

1

0

TOTAL

11

11

0

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

• ($60,000) in One–time Funding is Reduced from the Base Budget – The total consisted of funds

provided during the FY 20 Budget for the one-time cost to purchase a small utility tractor for parks maintenance. PARKS AND RECREATION : 219


PA R K S A N D R E C R E AT I O N

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

â&#x20AC;˘ No Addenda Added

PARKS AND RECREATION : 220


MONTGOMERY COUNTY, VIRGINIA

Regional Library System

VOTERS Board of Supervisors Library Board Regional Library System

REGIONAL LIBRARY SYSTEM : 221


REGIONAL LIBRARY SYSTEM

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21

$2,357,426

$2,179,926

$2,198,184

$2,224,303

$22,000

$2,246,303

$48,119

$2,357,426

$2,179,926

$2,198,184

$2,224,303

$22,000

$2,246,303

$48,119

+

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Regional Library System TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services

$1,679,631

$1,623,809

$1,770,536

$1,796,655

$-

$1,796,655

$26,119

Operations & Maintenance

$573,925

$515,336

$427,648

$427,648

$22,000

$449,648

$22,000

Capital Outlay

$103,869

$40,780

$-

$-

$-

$-

$-

Lump Sum Reduction

$-

$-

$-

$-

$-

$-

$-

$2,357,426

$2,179,926

$2,198,184

$2,224,303

$22,000

$2,246,303

$48,119

Local Photo Copy Sales

$25,000

$24,430

$25,000

$25,000

$-

$25,000

$-

Local Library Fines

$49,000

$33,524

$29,000

$29,000

$-

$29,000

$-

Local Library Fees

$3,700

$2,746

$2,700

$2,700

$-

$2,700

$-

Passports

$12,000

$14,796

$8,000

$8,000

$-

$8,000

$-

Floyd Contribution

$67,548

$67,548

$67,548

$67,548

$-

$67,548

$-

Blacksburg Contribution

$15,000

$15,000

$15,000

$15,000

$-

$15,000

$-

Christiansburg Contribution

$15,000

$15,000

$15,000

$15,000

$-

$15,000

$-

Local Donations

$48,434

$48,649

$-

$-

$-

$-

$-

$-

$1,938

$-

$-

$-

$-

$-

$219,411

$222,941

$220,278

$225,285

$-

$225,285

$5,007

$455,093

$446,572

$382,526

$387,533

$-

$387,533

$5,007

TOTAL UNDESIGNATED REVENUE

$1,902,333

$1,733,354

$1,815,658

$1,836,770

$22,000

$1,858,770

$43,112

TOTAL REVENUES

$2,357,426

$2,179,926

$2,198,184

$2,224,303

$22,000

$2,246,303

$48,119

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

Local Recovered Costs State Aid TOTAL DESIGNATED REVENUE

REGIONAL LIBRARY SYSTEM : 222


REGIONAL LIBRARY SYSTEM

About The Montgomery-Floyd Regional Library System has branch libraries in Blacksburg, Christiansburg, Shawsville and Floyd. Reading and other materials are offered in a variety of formats, including downloadable audio books, eBooks and streaming audiobooks, music, and movies. Public computers, wireless access, databases and office and entertainment software are available in each library. The Christiansburg and Floyd libraries maintain special sections for genealogy and local history.

Regional Library System Staff members of the regional system are trained to help citizens use the library, download material and locate information. Library services include assistance with job searching and resume building, computer classes, summer reading programs for all ages, special events, programs, book discussion groups and story times. Public meeting rooms in each library branch are available to individuals and groups to use on a first-come basis. Meadowbrook has a dedicated craft room. The Library also offers notary services and is a passport acceptance agency.

Highlights • The Montgomery-Floyd Regional Library (MFRL) welcomed over 387,000 visitors in 2019, and checked out 674,500 items. • In 2019, library staff processed passport applications for over 600 individuals. • As part of a new 2019-2023 Strategic Plan, the MFRL’s Board of Trustees and staff adopted the mission statement: To inform, inspire, empower and connect the people we serve. • Meadowbrook Library began the Healthy Snacks for Kids Program in the summer of 2019 to address nutrition gaps that occur when kids are not in school, providing 326 healthy snacks to kids in Eastern Montgomery. • Expanded the availability of audiobooks with improved an Overdrive/Libby app and a new RBDigital Unlimited service with free, multiple concurrent user access to over 30,000 audiobooks. • Implemented Virginia’s “1,000 Things Before Kindergarten” early literacy program, engaging hundreds of preschoolers and their families, and distributing free children’s books provided by the state. • The Family READS Program was awarded a 2019 Virginia Association of Counties Achievement Award for assisting in the increased English language skills and literacy of both parents and children in the community. • Sponsored bimonthly Dungeons and Dragons club for teens at the Blacksburg Library. • Partnered with Carilion Clinic to bring regularly scheduled, drop-in health screenings to the library branches. REGIONAL LIBRARY SYSTEM : 223


REGIONAL LIBRARY SYSTEM • Hosted Indie Author Day and Workshop at the Blacksburg Library.

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Regional Library System

21.5

21.5

0

TOTAL

21.5

21.5

0

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

• $5,007 is Added to the Library’s Base Revenue Budget – This increase is made based on the estimate of state aid provided by the Library of Virginia for FY 21. The Library’s total state aid estimate for FY 21 is $225,285.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $22,000 is Added to Replace a Server – Additional funding is added to replace a server that was purchased in 2014. The current server will be replaced with Sirsi’s Software as a Service (SaaS), a cloud computing service that will eliminate the need to replace a costly physical server every six years. Funds will be used to cover the increase in maintenance fees. The migration costs for moving the library’s integrated library system from a physical server to SaaS is $11K. The migration and training costs will be funded by a library grant.

REGIONAL LIBRARY SYSTEM : 224


MONTGOMERY COUNTY, VIRGINIA

Planning and GIS Services

VOTERS Board of Supervisors County Administrator Planning and GIS

Planning

GIS

PLANNING AND GIS SERVICES : 225


PLANNING AND GIS SERVICES

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Planning

$518,486

$455,875

$547,508

$545,097

$-

$545,097

$(2,411)

GIS

$290,869

$218,560

$354,597

$358,653

$45,000

$403,653

$49,056

$809,354

$674,435

$902,105

$903,750

$45,000

$948,750

$46,645

Personal Services

$592,030

$577,285

$679,635

$681,280

$-

$681,280

$1,645

Operations & Maintenance

$207,504

$90,312

$222,470

$222,470

$45,000

$267,470

$45,000

$9,820

$6,837

$-

$-

$-

$-

$-

$809,354

$674,435

$902,105

$903,750

$45,000

$948,750

$46,645

$18,427

$27,759

$18,427

$23,427

$-

$23,427

$5,000

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Rezoning/Subdivision Permits Local Site Plan Review

$2,500

$-

$2,500

$7,500

$-

$7,500

$5,000

Local Map/Ordinance Sales

$100

$-

$100

$100

$-

$100

$-

Local GIS Sales

$400

$254

$400

$400

$-

$400

$-

Local Technology Fees

$22,000

$18,847

$22,000

$22,000

$-

$22,000

$-

Local Recovered Costs

$1,989

$3,873

$-

$-

$-

$-

$-

$-

$3,600

$-

$-

$-

$-

$-

$45,416

$54,332

$43,427

$53,427

$-

$53,427

$10,000

TOTAL UNDESIGNATED REVENUE

$763,938

$620,103

$858,678

$850,323

$45,000

$895,323

$36,645

TOTAL REVENUES

$809,354

$674,435

$902,105

$903,750

$45,000

$948,750

$46,645

Auto Graveyard Fees TOTAL DESIGNATED REVENUE

PLANNING AND GIS SERVICES : 226


PLANNING AND GIS SERVICES

About

Planning and Geographic Information System (GIS) administers the comprehensive land use plan, zoning and subdivision ordinances, provides geographical information and mapping services and maintains official street names and addresses in the unincorporated areas of Montgomery County. Floodplain management, site plan administration and 911 addressing are also administered in this division.

Planning

The Planning department works with the Planning Commission to develop and implement the Comprehensive Plan and related small-area village plans for the six village areas; administers zoning and subdivision ordinances; prepares long and short range planning information and studies; prepares grants for hazard mitigation, enhancement, community development and other programs; implements ongoing planning education and information programs; and supports other departments in planning, land use development and zoning. The staff serves as the primary support to the Planning Commission, Board of Zoning Appeals, and Agricultural and Forrestal District Advisory Committee.

Geographic Information System (GIS)

This department administers the Geographic Information System (GIS) and iGIS map portal. Their mission is to coordinate, manage, and facilitate GIS at departmental, office and enterprise levels. Work includes creation and management of E911 site addresses and street names. Additionally, GIS is the primary custodian for GIS data, aerial imagery and LiDAR topography contours. This department also fulfills public requests for GIS data, mapping and imagery services.

Highlights • The Planning & GIS Services department locally administrated two revenue sharing projects for the county in 2019: the realignment of Meadow Creek Road, as well as the turn lanes on Prices Fork Road. Both will be completed in 2020. • The staff of Planning & GIS Services, along with staff from Building Inspections, Environmental Services, and Information Technology, worked throughout 2019 to build and test replacement software to manage permits and applications. The first phase of this effort, which includes the “behind the scenes” work by staff, will be implemented in the first quarter of 2020. The second PLANNING AND GIS SERVICES : 227


PLANNING AND GIS SERVICES phase will be launched by the second quarter of 2020 and includes a customer web portal to increase service to citizens. • Launched the Riner Village Plan update with two outreach meetings in the fall of 2019. Updates to both the Riner Village Plan and the Prices Fork Village Plan will be completed in 2020. • GIS staff implemented a long-term plan to modernize systems and expand capacity for the county’s mapping needs with an upgrade to ESRI Enterprise in the fall of 2019, which makes other large initiatives such as integration with the new land development software and replacement of the current iGIS Map Portal possible. • All nine Planning Commission members received certification through the state’s certification program.

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Planning

6

6

0

GIS

2

2

0

TOTAL

8

8

0

DEPARTMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

• $10,000 is Added to the Planning and GIS Division’s Base Revenue Budget – The County is experiencing an increase in site plan reviews and zoning permit requests, which is increasing revenue collections within the division. Based on year-to-date collections for FY 20 and anticipated collections for FY 21, $10,000 is added to the Planning and GIS Division’s base revenue budget.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. PLANNING AND GIS SERVICES : 228


PLANNING AND GIS SERVICES • $45,000 is Added to Upgrade the County’s Pictometry Program – Additional funding is requested to upgrade the current Pictometry/Eagle View that was purchased in 2008. The new Pictometry Imagery Upgrade will use 3” imagery and enable the County to have new imagery every other year. This would place the County’s GIS on the same schedule and same resolution (3” imagery) as Blacksburg, Christiansburg and Virginia Tech. By coordinating the upgrade timing with the two towns and Virginia Tech, a better rate can be obtained. The imagery is currently being used by the Commissioner of Revenue, Planning/Zoning, the Sheriff’s Office, General Services, and others.

PLANNING AND GIS SERVICES : 229


MONTGOMERY COUNTY, VIRGINIA

Economic Development

VOTERS Board of Supervisors County Administrator Economic Development

ECONOMIC DEVELOPMENT : 231


ECONOMIC DEVELOPMENT

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

FY 21

Addenda

Rec. 21/

= Recommended

App. 20

EXPENDITURES BY DEPARTMENT Economic Development

$525,250

$520,793

$417,907

$422,865

$11,291

$434,156

$16,249

$525,250

$520,793

$417,907

$422,865

$11,291

$434,156

$16,249

Personal Services

$335,393

$334,351

$343,422

$348,380

$-

$348,380

$4,958

Operations & Maintenance

$129,485

$126,079

$63,485

$63,485

$11,291

$74,776

$11,291

$57,872

$57,872

$11,000

$11,000

$-

$11,000

$-

$2,500

$2,491

$-

$-

$-

$-

$-

$525,250

$520,793

$417,907

$422,865

$11,291

$434,156

$16,249

Local Recovered Costs

$-

$-

$-

$-

$-

$-

$-

Governor's Opprotunity Fund

$-

$-

$-

$-

$-

$-

$-

TOTAL DESIGNATED REVENUE

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$525,250

$520,793

$417,907

$422,865

$11,291

$434,156

$16,249

TOTAL REVENUES

$525,250

$520,793

$417,907

$422,865

$11,291

$434,156

$16,249

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Direct Payments Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

ECONOMIC DEVELOPMENT : 232


ECONOMIC DEVELOPMENT

About

Economic Development division serves as the primary marketing resource for the County and the towns of Blacksburg and Christiansburg to develop businesses and to generate taxable capital investments and high quality opportunities for employment. The division works closely with the Economic Development Authority, Economic Development Commission and the MBC Development Corporation to attract new investments and support the success of existing businesses.

Economic Development

The department carries out the Board of Supervisors’ Strategic Plan, which outlines: recruitment of new industry, retention and expansion of existing business and industry, market research, workforce development, and product (sites and buildings) development. Since 2009, 2,229 new jobs have been added from both new and existing businesses, resulting in more than $118 million in total investment in Montgomery County.

Highlights • 1901 Group expanded, adding 580 employees in a new 45,000 square-foot-building valued at $8,800,000. • Received a $55,467 grant from the Virginia Economic Development Partnership for Montgomery County to prepare grading plans for Falling Branch Phase II. • Received a $30,000 grant from the Department of Housing and Community Development to complete a broadband study in Montgomery County and the City of Radford. • Facilitated bringing Google Wing, the first ever drone delivery system in the United States, to Christiansburg. Wing launched in Christiansburg in the fall of 2019, with plans for package delivery and assistance with both infrastructure inspection and emergency management.

Personnel FY 20 Approved FTE

FY 21 Recommended FTE

Change

Economic Development

3

3

0

TOTAL

3

3

0

DEPARTMENT

ECONOMIC DEVELOPMENT : 233


ECONOMIC DEVELOPMENT

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – For FY 21, the County budget includes an increase in the Virginia Retirement System (VRS) rate from 10.38% to 12.44%, an increase in the group life insurance rate from 1.31% to 1.34%, and a decrease in the long-term disability insurance rate from 0.59% to 0.528%. All other fringe benefits rates remain unchanged.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• $11,291 is Added to Maintain a Stormwater Pond at the Falling Branch Industrial Site – Additional funding is added to maintain the 14 acre Falling Branch storm water pond, which is required by State and local ordinances. This addition includes mowing and bush hogging on a monthly basis.

ECONOMIC DEVELOPMENT : 234


MONTGOMERY COUNTY, VIRGINIA Other Agencies

VOTERS Board of Supervisors Other Agencies

OTHER AGENCIES : 235


OTHER AGENCIES

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY AGENCIES Human Service Agencies

$757,867

$548,534

$782,836

$707,836

$20,036

$727,872

$(54,964)

Public Safety Agencies

$870,478

$844,390

$907,040

$907,040

$60,244

$967,284

$60,244

Educational/Cultural Agencies

$354,769

$354,207

$606,140

$606,140

$278

$606,418

$278

Environmental Agencies

$151,214

$144,632

$153,706

$153,706

$974

$154,680

$974

Economic Development Agencies TOTAL EXPENDITURES

$241,727

$229,727

$242,327

$242,327

$10,158

$252,485

$10,158

$2,376,055

$2,121,491

$2,692,049

$2,617,049

$91,690

$2,708,739

$16,690

REVENUE BY CLASSIFICATION Recovered Costs

$-

$-

$-

$-

$-

$-

$-

Wireless 911

$-

$-

$-

$-

$-

$-

$-

State Extension Office Reimbursement

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$2,376,055

$2,121,491

$2,692,049

$2,617,049

$91,690

$2,708,739

$16,690

TOTAL REVENUES

$2,376,055

$2,121,491

$2,692,049

$2,617,049

$91,690

$2,708,739

$16,690

TOTAL DESIGNATED REVENUE

OTHER AGENCIES : 236


OTHER AGENCIES

About

This Division consists of all outside agencies that are funded by County General Fund dollars. Agencies that receive funding are divided among five categories: Human Service Agencies, Public Safety Agencies, Education/Cultural Agencies, Environmental Agencies, and Economic Development Agencies.

Human Service Agencies

• $255,942 is included for the New River Valley Detention Home, which is a decrease of $75,000 – The NRVDH’s request for FY 21 is $145,380, which is a decrease of $185,562 from the FY 20 budget. The County budgeted a total of $330,942 in the FY 20 budget. In the FY 10 request, the formula for determining operating contributions was changed to allocate costs among participant jurisdictions on the basis of days used, averaged over a 3 year period. Under the revised formula, Montgomery County’s billed usage for the facility for FY 20 is $145,380 or 29.28% of the total funding. The facility is over 30 years old and requires upgrades, maintenance, and newer equipment for licensure compliance. Due to the need to address these capital issues, the County is providing $145,380 for operations based on a threeyear average usage and is setting aside $110,562 in a special reserve to address future facility upgrades. $75,000 in total funding has been reduced as the Juvenile Detention home will have accumulated $837,275 in capital reserve funding by the end of FY 21. Locality

% Usage

FY 21 Funding

Giles

33.13%

$164,509

Montgomery

29.28%

$145,380

Pulaski

24.24%

$120,385

Radford

13.35%

$66,314

100.00%

$496,587

Total

• $30,994 is included for the Community Health Center of the New River Valley (Free Clinic), which is level funding – The agency received $30,994 in the FY 20 budget and the center requested level funding for this fiscal year. The center provides medical and dental care as well as pharmaceuticals to uninsured citizens of the New River Valley who live below the Federal Poverty Guidelines. Historical funding and the percentage of clients served by locality are presented in the chart below. The County also provides the building at 215 Roanoke Street which was renovated for the center. Assuming the center had to rent space equivalent to the building provided by the County, the rental costs would likely exceed $64,352 (8,044 square feet X $8.00). Community Health Center for the NRV FY 2019 Clients Served Montgomery County

Clients as % of Total

1,833

48%

Pulaski County

593

Floyd County

157

Giles County

756

Radford City Total

FY 2020

Actual Funding

Funding as % of Total

Clients Served

Clients as % of Total

Actual Funding

FY 2021 Funding as % of Total

Clients Served

Clients as % of Total

Rec. Funding

Funding as % of Total

$30,994

66%

2,186

46%

$30,994

57%

2,607

45%

$30,994

57%

16%

$-

0%

924

19%

$8,000

15%

1,220

21%

$8,000

15%

4%

$2,000

4%

201

4%

$2,000

4%

257

4%

$2,000

4%

20%

$8,000

17%

840

18%

$8,000

15%

933

16%

$8,000

15%

451

12%

$5,853

12%

600

13%

$5,853

11%

798

14%

$5,853

11%

3,790

100%

$46,847

100%

4,751

100%

$54,847

100%

5,815

100%

$54,847

100%

* Actual

*Projected

OTHER AGENCIES : 237

*Projected


OTHER AGENCIES • $50,625 is included for New River Community Action and $30,471 is included for the Montgomery County Emergency Assistance Program, which is level funding – The New River Community Action (NRCA) agency requested $53,156 for FY 21, which is an increase of $2,531. The agency serves low-income residents of Montgomery, Pulaski, Floyd, and Giles Counties and the City of Radford. The agency’s goal is eliminating poverty. The County funds also support a Community Service Worker position in NRCA that administers the Montgomery County Emergency Assistance Program (MCEAP). MCEAP partners with NRCA to provide emergency assistance to County residents only. MCEAP requests $31,995 for FY 21, which represents an increase of $1,524. In FY 20 MCEAP received $30,471. For FY 21, the County is providing level funding of $81,096 for both programs. With level, funding, the County is providing 43% of the funding with only 29% of the clients served. New River Community Action & MCEAP: Locality Funding & Clients Served FY 2019 Clients Served

Clients as % of Total

Funding

FY 2020 Funding as % of Total

Clients Served

Clients as % of Total

Funding

FY 2021 Funding as % of Total

Clients Served

Clients as % of Total

Funding

Funding as % of Total

Montgomery County

2,629

29%

$81,096

44%

2,629

29%

$81,096

43%

2,629

29%

$81,096

43%

Pulaski County

2,260

25%

$47,660

26%

2,260

25%

$50,043

26%

2,260

25%

$50,043

26%

Floyd County

1,558

17%

$26,484

14%

1,558

17%

$27,146

14%

1,558

17%

$27,146

14%

Giles County

1,360

15%

$15,082

8%

1,360

15%

$15,082

8%

1,360

15%

$15,082

8%

Radford City

1,121

13%

$15,792

8%

1,121

13%

$16,582

9%

1,121

13%

$16,582

9%

Total

8,928

100%

$186,114

100%

8,928

100%

$189,949

100%

8,928

100%

$189,949

100%

• $38,183 is included for the Women’s Resource Center, which is level funding – The agency received $38,183 in the FY 20 budget, and requested an increase of $1,656 for FY 21. Historical funding and the percentage of clients served by locality are presented below. With a budget of $38,183, the County is providing 43% of funding with 43% of clients served. The Women’s Resource Center provides services to adult and child citizens who have experienced domestic and/or sexual violence. The agency provides emergency advocacy, a live crisis hotline, an emergency and transitional shelter, emergency food and supplies, crisis counseling, legal advocacy and other services. Women's Resource Center FY 2019 Clients Served

Clients as % of Total

Funding

FY 2020 Funding as % of Total

Clients Served

Clients as % of Total

Funding

FY 2021 Funding as % of Total

Clients Served

Clients as % of Total

Funding

Funding as % of Total

Montgomery County

6,596

31%

$37,526

44%

9,890

43%

$38,183

43%

10,000

43%

$38,183

43%

Pulaski County

4,112

19%

$24,047

28%

6,440

28%

$24,768

28%

6,580

28%

$24,768

28%

Floyd County

2,239

10%

$4,714

5%

1,300

6%

$4,855

6%

1,450

6%

$4,855

6%

Giles County

3,957

18%

$5,574

6%

1,460

6%

$5,574

6%

1,500

6%

$5,574

6%

Radford City

4,567

21%

$14,262

17%

3,910

17%

$14,690

17%

3,970

17%

$14,690

17%

21,471

100%

$86,123

100%

23,000

100%

$88,070

100%

23,500

100%

$88,070

100%

Total

• $5,051 is included for the New River Family Shelter, which is level funding – The agency requested $5,051 in the FY 21 budget, which represents level funding. The shelter is able to provide shelter services, through its facilities or in hotel rooms, to 30% of those seeking shelter. Others seeking shelter can receive either out-of-town shelter services or bus tickets to other lodging arrangements. Last year approximately 86% of clients residing in established shelter space moved into permanent housing upon leaving the OTHER AGENCIES : 238


OTHER AGENCIES shelter. The shelter has the potential to serve all localities in the New River Valley. Other New River Valley localities have not historically been asked to fund the shelter due to the negligible number of clients outside of Montgomery County. • $6,293 is included for the NRV Literacy Volunteers, which is level funding – The agency requested $6,608 in the FY 21 budget, which represents an increase of $315. The LVA-NRV’s request will be used to support payroll expenses for the Program Manager, Basic Literacy Coordinator and the ESOL Coordinator. With level of $6,293, Montgomery County will be providing 44.29% of the total funding for FY 21. With level funding and without the support from the two towns, Montgomery County is providing 61.82% of the funding with 61.56% of the clients served. Montgomery County and the two towns provide 72.65% of the funding with 61.56% of the clients served. NRV Literacy Volunteers Locality

FY 19

FY 20

% of Total

FY 21

% of Total

Montgomery

$6,170

$6,293

44.29%

$6,293

44.29%

Pulaski

$2,250

$2,295

16.15%

$2,295

16.15%

Floyd

$515

$515

3.62%

$515

3.62%

Giles

$550

$566

3.98%

$566

3.98%

Radford

$500

$511

3.60%

$511

3.60%

Town of Blacksburg

$2,500

$2,500

17.59%

$2,500

17.59%

Town of Christiansburg

$1,500

$1,530

10.77%

$1,530

10.77%

$13,985

$14,210

100%

$14,210

100%

Total

*Projected

NRV Literacy Volunteers Locality

FY 21

% of Total

NRV Literacy Volunteers - Clients Served Locality

Montgomery

$6,293

61.82%

Montgomery

Pulaski

$2,295

22.54%

Floyd

$515

5.06%

Giles

$566

Radford Total

FY 19

%

FY 20

%

FY 21

%

161

67.08%

171

64.77%

181

61.56%

Pulaski

44

18.33%

46

17.42%

50

17.01%

Floyd

14

5.83%

17

6.44%

20

6.80%

5.56%

Giles

12

5.00%

15

5.68%

18

6.12%

$511

5.02%

Radford

9

3.75%

15

5.68%

25

8.50%

$10,180

100.00%

240

100.00%

264 100.00%

294

100.00%

*Actuals

*Projected

• $189,828 is included for the New River Valley Community Services, which is an increase of $17,257 – The agency requested $382,576 in the FY 21 budget, which represents an increase of $210,005. New River Valley Community Services offers community-based programs for both children and adults who are living with mental illness, developmental disabilities and/or substance abuse. Based on 73.2 509 of the Code of Virginia and State Board Policy 4010, all Community Services Boards (CSBs) in Virginia are required to request local funding to achieve a 10% local match. The 10% local match for Montgomery County is $382,576. An additional $17,257 is added to work toward a 10% local match. The following tables outline the clients served by jurisdiction and the funding by locality since FY 19.

OTHER AGENCIES : 239


OTHER AGENCIES Community Services Board - Local Funding Locality

FY 19

Montgomery

FY 20

% of Total

FY 21

% of Total

$156,881

$172,571

46.3%

$189,828

48.7%

Pulaski

$96,000

$96,000

25.8%

$96,000

24.6%

Floyd

$33,294

$34,294

9.2%

$34,294

8.8%

Giles

$54,584

$54,584

14.6%

$54,584

14.0%

Radford

$42,073

$15,194

4.1%

$15,194

3.9%

$382,832

$372,643

100.00%

$389,900

100.00%

Total

Community Services Board - Clients Served Locality

FY 19

FY 20

% of Total

FY 21

% of Total

Montgomery

4,311

4,373

39.9%

4,435

39.0%

Pulaski

3,132

3,322

30.3%

3,513

30.9%

Floyd

688

665

6.1%

642

5.6%

Giles

1,263

1,341

12.2%

1,419

12.5%

Radford

1,138

1,248

11.4%

1,359

12.0%

10,532

10,949

100.00%

11,368

100.00%

Total

â&#x20AC;˘ $16,652 is included for the NRV Agency on Aging for agency programs and $14,000 is included for one weekly congregate meal, which is level funding â&#x20AC;&#x201C; The agency requested $17,485, which is an increase of $833 for agency programs and $14,000 to continue an additional congregate meal per week for residents of Montgomery County. In FY 04, the Board of Supervisors agreed to provide 100% of local funds to cover one meal weekly, which would ensure Montgomery County residents would receive three congregate meals per week. The agency requests a total of $31,485 in order to increase base funding for basic operations from $16,652 to $17,485, a 5% increase. With level funding, the County is providing 30.72% of the funding with only 22.5% of the clients served in the New River Valley. Therefore, no additional funding is provided for FY 21. New River Valley Agency on Aging - Locality Funding Locality

FY 19

FY 20

% of total

Montgomery

$16,652

$16,652

Pulaski

FY 21

30.72%

$16,652

% of total 30.72%

$17,312

$18,178

33.54%

$18,178

33.54%

Floyd

$6,043

$6,345

11.71%

$6,345

11.71%

Giles

$8,075

$8,075

14.90%

$8,075

14.90%

Radford

$4,716

$4,952

9.14%

$4,952

9.14%

$52,798

$54,202

100.00%

$54,202

100.00%

Total

New River Valley Agency on Aging - Clients Served Locality

FY 19

%

FY 20

%

FY 21

%

Montgomery

3,911

22.68%

3,920

22.50%

3,925

22.50%

Pulaski

3,734

21.65%

3,800

21.81%

3,805

21.81%

Floyd

2,968

17.21%

3,000

17.22%

3,005

17.23%

Giles

2,988

17.33%

3,000

17.22%

3,005

17.23%

Radford

3,644

21.13%

3,700

21.24%

3,705

21.24%

17,245

100.00%

17,420

100.00%

17,445

100.00%

*Actuals

*Projected OTHER AGENCIES : 240

*Projected


OTHER AGENCIES • $10,988 is included for the New River Valley Senior Services, Inc., which is level funding – The agency requested $14,551, which represents an increase of $3,563. The agency received $10,988 in FY 20. The agency provides transportation services for non-emergencies for sensory and physically disabled persons. With level funding, the County will be providing 34% of the funding while the percentage of clients served by the locality would only be 33%. New River Valley Senior Services Locality Funding

FY 19

%

FY 20

%

FY 21

%

Montgomery

$10,988

36%

$10,988

34%

$10,988

34%

Pulaski

$12,209

40%

$14,551

45%

$14,551

45%

Giles

$1,818

6%

$1,818

6%

$1,818

6%

Floyd

$1,818

6%

$1,818

6%

$1,818

6%

City of Radford Total

$3,464

11%

$3,464

11%

$3,464

11%

$30,297

100%

$32,639

100%

$32,639

100%

New River Valley Senior Services Clients Served

FY 19

FY 20

FY 21

%

Montgomery

130

130

130

33%

Pulaski

139

139

139

35%

Giles

26

26

26

7%

Floyd

48

48

48

12%

City of Radford

51

51

51

13%

394

394

394

100%

Total

• $10,000 is included for the Boys and Girls Club, which is level funding –The agency requested $15,000 for FY 21, which is a $5,000 increase in funding over prior levels. This additional $5,000 is requested to support the high school program at Eastern Montgomery High School. This program is completely self-funded by the agency and they are looking for additional support. Level funding is provided for FY 21. • $3,068 is included for Brain Injury Services of SW Virginia, which is an increase of $31 – The agency received $3,037 in FY 20 and requested $4,500 for FY 21, an increase of $1,463. Brain Injury Services of Southwest Virginia provides case management services for citizens who have suffered brain injuries. With $3,068 in funding, the County is providing 40.5% of funding with 40.5% of clients served. Brain Injury Services - Locality Funding Locality

FY 19

FY 20

% of Total

FY 21

% of Total

Montgomery

$2,968

$3,037

40.3%

$3,068

40.5%

Pulaski

$2,500

$1,800

23.9%

$1,800

23.8%

Giles

$-

$-

0.0%

$-

0.0%

Floyd

$940

$1,000

13.3%

$1,000

13.2%

Radford

$1,700

$1,700

22.6%

$1,700

22.5%

Total

$8,108

$7,537

100.0%

$7,568

100.0%

OTHER AGENCIES : 241


OTHER AGENCIES Brain Injury Clients Served Locality

FY 19

Montgomery

FY 20

FY 21

% of Total

13

15

15

40.5%

Pulaski

6

6

6

16.2%

Giles

3

3

3

8.1%

Floyd

5

5

5

13.5%

Radford

8

8

8

21.6%

35

37

37

100.0%

Total

• $3,500 is included for NRV CARES, which is level funding – The agency received $3,500 in the FY 20 budget and requested $3,500 for FY 21. NRV CARES is a nonprofit organization dedicated to protecting children and strengthening families through education, advocacy and community partnerships. All programs are aimed at preventing or interrupting the cycle of child abuse. Services are provided for residents in the counties of Montgomery, Pulaski, Floyd, Giles, and the City of Radford. NRV CARES - Locality Funding Locality

FY 19

Montgomery Pulaski

FY 20

% of Total

FY 21

% of Total

$3,500

$3,500

62.5%

$3,500

62.5%

$847

$850

15.2%

$850

15.2%

Giles

$-

$-

0.0%

$-

0.0%

Floyd

$150

$150

2.7%

$150

2.7%

Radford

$1,100

$1,100

19.6%

$1,100

19.6%

Total

$5,597

$5,600

100.0%

$5,600

100.0%

NRV CARES - Clients Served Locality Montgomery

FY 19

FY 20

FY 21

% of Total

1,627

2,310

2,310

71.8%

Pulaski

390

145

242

7.5%

Giles

339

190

195

6.1%

Floyd

81

105

105

3.3%

476

364

364

11.3%

2,913

3,114

3,216

100.0%

Radford Total

• $55,777 is included for the Fairview District Home, which is an increase of $2,748 – The agency requested $55,777 for FY 21, which is an increase of $2,748. The Fairview District Home is a 64-bed assisted living facility which provides room and board, medication administration, personal care, shopping, daily living skills, community socialization, and financial management for its residents. Locality funding provided to the home is for general operations and capital maintenance of the facility. See following charts:

OTHER AGENCIES : 242


OTHER AGENCIES Fairview District Home - Management Fee - Operating Expense by Jurisidiction Based on 5-Year Rolling Average FY15

FY16

FY17

FY18

FY19

Average

Funding

Nonownership Jurisdictions: Other

3.0

3.6

3.6

5.3

4.2

3.9

Floyd

5.3

3.3

3.9

2.9

4.0

3.9

Giles

2.1

2.9

2.1

1.7

1.0

1.9

5%

$8,259

Montgomery

7.2

10.8

10.9

8.7

9.3

9.4

23%

$40,070

$5,100

Ownership Members:

Pulaski

15.9

14.8

13.5

12.1

14.4

14.2

34%

$60,455

Radford

16.6

15.6

16.6

15.3

14.3

15.7

38%

$66,919

50.1

50.9

50.5

46.1

47.2

49.0

100%

$180,803

Total

Fairview District Home - Capital Expense Locality

Ownership

Fairview District Home - Total Expenses

Capital

Locality

Giles

22.80%

$10,952

Giles

Montgomery

32.70%

$15,707

Pulaski

35.60%

Radford

8.90% 100.00%

$48,036

Total

MGT Fee

Capital

Total

$8,259

$10,952

$19,211

Montgomery

$40,070

$15,707

$55,777

$17,101

Pulaski

$60,455

$17,101

$77,556

$4,275

Radford

$66,919

$4,275

$71,194

Floyd

$5,100

$-

$5,100

Total

$180,803

$48,036

$228,839

• $5,000 is included for the Children’s Trust to support the Children’s Advocacy Center of the New River Valley, which is level funding – The agency received $5,000 in FY 20 and requested level funding for FY 21. The Child Advocacy Center of the New River Valley is a program offered by the Children’s Trust that brings law enforcement professionals, child protective services investigators, prosecutors, medical and mental health personnel, and child advocates together to ensure that children are provided with the best possible services in order to discuss and heal from alleged abuse. The Children’s Advocacy Center of the New River Valley provides space for trained forensic interviewers to interview abused children in a nonthreatening environment. These funds will be used to support rent and utilities for space in Christiansburg for interviews of children throughout the New River Valley. • $1,500 is included for the Dialogue on Race, which is level funding – In FY 17, the Board of Supervisors provided $1,500 to the Dialogue on Race and asked that this become an annual budgeted amount in support of the yearly forum to discuss issues articulated by the African American community and work toward solutions.

Public Safety Agencies • $12,137 is included for State Forester, which is level funding – The agency received $12,137 in the FY 20 budget; therefore, this amount represents level funding for FY 21. Based on the invoice from the State Forester for FY 20, the amount needed to cover the fee for FY 21 is $12,137. • $15,715 is included for the Emergency Medical Services Council, which is level funding – The OTHER AGENCIES : 243


OTHER AGENCIES agency received $15,715 in the FY 20 budget and requested level funding for FY 21. The mission of the council is to facilitate regional cooperation, planning, and the implementation of an integrated emergency medical services delivery system. • $15,700 is included for the Montgomery County Public Service Authority, which is level funding – These funds are to be used to cover the PSA’s cost of maintaining fire hydrants in the County. • $1,600 is included for the Medical Examiner, which is level funding – The agency received $1,600 in the FY 20 budget; therefore, this amount represents level funding. According to §32.1-283 of the Code of Virginia, the medical examiner is paid $20 per case. This recommendation provides the fee for 80 cases. Through December 2019, $560 has been expended, representing 28 cases. • $897,132 is included for the New River Valley Emergency Communications Regional Authority, which is an increase of $60,244 – The Authority received $836,888 in FY 20, and requested an increase of $60,244 from each participating jurisdiction. Centralized operations began on July 1, 2016. The mission of the New River Valley Emergency Communications Regional Authority is to provide quality and reliable 911 dispatch and emergency communication services to the community. This increase will support the basic operations of the authority. • $25,000 is included for the Drug Court, which is level funding – In the FY 18 budget process, the Board of Supervisors agreed to support a new drug court in Montgomery County and fund up to $25,000 for housing costs for certain drug court clients.

Educational/Cultural Agencies • $42,418 is included for New River Community College, which is an increase of $278 – The agency requested $42,418 in the FY 21 budget. The agency received $42,140 in the FY 20 budget. The County’s funding as well as funding from other local contributing localities is based on a weighted average, local participation formula adopted when the college was established. The formula is a function of three components including: population, true property value, and student enrollment with the greatest weight attributed to student enrollment. The following table illustrates the fund allocation from Montgomery County and surrounding areas. Funds are used for site development costs for capital projects which are not funded by the state. Earmarking these monies for the local share of capital projects will preclude the College from asking localities for additional funds to cover site development costs. New River Community College Locality

Population

%

Prop. Values

%

Student Enrollment

%

Funding

%

Montgomery

98,985

53.79%

$7,918,750,500

55.02%

1,377

48.16%

$42,418

50.66%

Pulaski

34,066

18.51%

$2,698,303,650

18.75%

582

20.36%

$16,467

19.67%

Giles

16,844

9.15%

$1,197,171,058

8.32%

370

12.94%

$9,427

11.26%

Floyd

15,795

8.58%

$1,762,948,300

12.25%

237

8.29%

$7,653

9.14%

Radford

18,339

9.97%

$814,543,200

5.66%

293

10.25%

$7,766

9.27%

184,029

100.00%

$14,391,716,708

100%

2,859

100.00%

$83,731

100.00%

Total

Derived Funding % = [(Pop. %) + (PV %) + 3(SE %)] / 5 OTHER AGENCIES : 244


OTHER AGENCIES • $500,000 is Included for the Access to Community College Education (ACCE) Program Through New River Community College, which is level funding – The ACCE program is a public/ private partnership to make college available to high school graduates. The locality designates a dollar amount that is matched by donations from local industries and private sponsors. $500,000 is included for FY 21 to support this program. • $5,000 is included for The Lyric Council, Inc., which is level funding – The agency received $5,000 in the FY 20 budget and requested level funding for FY 21. The Lyric Theatre is home to many music, theatrical, and film venues. This funding equals the amount provided to the Smithfield Plantation and the Montgomery Museum. • $5,000 is included for the Montgomery Museum and Lewis Miller Regional Art Center, Inc., which is level funding – The agency received $5,000 in the FY 20 budget and requested $8,000 for FY 21. The purpose of the museum and art center is to be a repository for, and to conserve, the history of Montgomery County and its artifacts. This funding recommendation equals the amount provided to the Smithfield Plantation and the Lyric Council. • $5,000 is included for the Smithfield Plantation, which is level funding – The agency requested $5,500 for the FY 21 budget; which is an increase of $500. This funding recommendation equals the amount provided to the Montgomery Museum and the Lyric Council. • $5,000 is included for the Rosa Peters Community Park, which is level funding – The agency received $5,000 in the FY 20 budget and requested $5,000 for FY 21. Playground facilities, basketball courts, and a swimming pool allow children and adults the opportunity for community recreation. The park also has a pavilion available for community use upon request. The funds will help maintain two positions, a lifeguard and playground supervisor, as well as offset operational and maintenance costs. • $10,000 is included for the Christiansburg Institute, which is level funding – The agency received $10,000 in FY 20 and requested $50,000 for FY 21. $15,000 will support growing the organization’s budget to support educational programing and increase organizational capacity; $35,000 will support the building site. Level funding is provided for FY 21. The mission of the Institute is to preserve its remaining facilities and archives, which for 100 years was the high school for African American students in the New River Valley. • $4,000 is Included for Mountain Valley Charitable Foundation, which is level funding – $4,000 is included to cover the cost for Mountain Valley Charitable Foundation to mow the Shawsville Middle School athletic fields. • $30,000 is included for the Mountain View Humane Spay and Neuter Clinic, which is level funding – The agency received $30,000 in FY 20 and requested $32,000 for FY 21. The agency offers a low cost, high quality option for spay/neuter of dogs and cats. Based on the success of the pilot program to subsidize the cost of the surgery for cats (nearly 50% are feral cats), funds are provided to continue this program, reducing the cost of surgeries for County residents and addressing overpopulation of feral cats.

OTHER AGENCIES : 245


OTHER AGENCIES

Environmental Agencies • $41,603 is included for the New River Valley Regional Commission, which is an increase of $974 – The agency requested $41,603 for FY 21 and received $40,629 in the FY 20 budget. The NRVRC serves as a planning and coordinating body for the localities of Planning District Four. Its mission is to identify and analyze regional issues and facilitate decision-making to resolve those issues, to serve as an information resource through the regional database, and to develop local and regional plans or strategies that will strengthen local governments’ ability to serve their citizens. The requested amount is based on $1.29 per capita (based on 2019 Weldon Cooper Center annual population estimates) for the County which excludes students at Virginia Tech and the populations of the towns of Blacksburg and Christiansburg. • $13,000 is included for the Skyline Soil and Water Conservation District, which is level funding – A total of $13,650 was requested by the Skyline Soil and Water Conservation District for FY 21, which is an increase of $650. Many of the services provided by the District are to landowners and other consumers regarding general soil quality and management information and referral. The agency promotes conservation techniques and better water quality by offering an annual Grazing School throughout the New River Valley, which includes classes on plant science and grazing techniques for livestock. • $3,000 is included for the New River-Highland Resource Conservation and Development Council, which is level funding – A total of $3,000 was requested by the New River-Highland Resource Conservation and Development Council for FY 21. The Council received $3,000 in FY 20. The Council provides regional education, training, and technical assistance on conservation and sustained use of natural resources. The agency receives additional funding from 14 other cities and counties as well as 9 planning and conservation districts. Funding from each jurisdiction is based on a set rate across the board and not based on population. • $97,077 is included for the V.P.I. Cooperative Extension Services, which is level funding – A total of $99,942 was requested by the V.P.I. Cooperative Extension Services for FY 21 and represents a total increase of $2,865. A total of $97,077 was included in the FY 20 budget. The additional $2,865 is requested to cover a 2% state salary increase and a $2,000 increase in travel expenses. Each year, the County reconciles the Cooperative Extension budget to the required state match. Cooperative Extension provides research-based information to residents in the areas of Agriculture, Horticulture, Human and Family Resources and Youth Development. The County fully funds one full-time agricultural agent housed in the County, one full-time 4-H agent, 40% of funding for a part-time Master Gardner with Floyd, Pulaski, and Giles Counties each paying 20% of the cost, 50% funding for a Family and Consumer Science Agent, and 100% of a part-time 4-H technician position.

Economic Development Agencies • $1,650 is included for the Montgomery County Chamber of Commerce, which is level funding – A total of $1,650 is included for dues payable to the Montgomery County Chamber of Commerce for FY 21. The Chamber works to promote tourism and economic development to prospective newcomers. • $19,105 is included for the New River Valley Airport Commission, which is an increase of $158 OTHER AGENCIES : 246


OTHER AGENCIES – A total of $19,105 was requested by the New River Valley Airport Commission for FY 21, an increase of $158. The agency received $18,947 in the FY 20 budget. Funding requested is determined using a formula which is a function of jurisdictions’ populations, distance from the airport, and business activity generated at the Airport by industries in respective jurisdictions. New River Valley Airport Commission - Clients Served

New River Valley Airport Commission Locality Montgomery Pulaski Giles Floyd Radford Total

FY 19

FY 20

% of Total

FY 21

% of Total

Locality

$18,347

$18,947

9.74%

$19,105

9.81%

$128,003

$132,378

68.06%

$132,378

68.00%

$15,144

$15,608

8.02%

$15,608

8.02%

Giles Floyd

$-

$-

0.00%

$-

0.00%

$26,764

$27,577

14.18%

$27,577

14.17%

$188,258

$194,510

100.00%

$194,668

100.00%

FY 20

FY 21

% of Total

Montgomery

1,067

1,100

10.07%

Pulaski

7,528

7,754

71.00%

882

909

8.32%

Radford Total

-

-

0.00%

1,124

1,158

10.60%

10,601

10,921

100.00%

• $72,369 is included for Onward NRV the NRV Economic Development Alliance, which is level funding – A total of $99,433 was requested by the Onward NRV Economic Development Alliance for FY 21, an increase of $27,064. The Alliance has a funding formula of $1 per capita for each member jurisdiction. Blacksburg and Christiansburg Town residents and the students at Virginia Tech are included in the population figure used to derive the budget request for Montgomery County; however, funding is not requested from these entities based on their populations. The recommended amount is $72,369 plus the $10,000 requested from the Towns for a total of $82,369 is provided to cover the population of Montgomery County. Of the 10 jurisdictions who fund the Alliance, Montgomery County and the Towns of Blacksburg and Christiansburg provide 47% of the local government funding, and 16% of the total operating budget. New River Valley Economic Development Alliance Funding Source Montgomery County Christiansburg Blacksburg Total MC Pulaski County

FY 21 Req.

FY 21 Rec.

% of Total

% of Gov't Funding

$99,433

$72,369

14.11%

41.08%

$5,000

$5,000

0.97%

2.84%

$5,000

$5,000

0.97%

2.84%

$109,433

$82,369

16.06%

46.76%

$34,183

$34,183

6.66%

19.40%

Dublin

$1,500

$1,500

0.29%

0.85%

Town of Pulaski

$6,000

$6,000

1.17%

3.41%

$41,683

$41,683

8.13%

23.66%

$16,931

$16,931

3.30%

9.61%

Total Pulaski Giles County Pearisburg Total Giles Floyd County Total Floyd City of Radford Total Local Govt' Private Sector Grand Total

$1,500

$1,500

0.29%

0.85%

$18,431

$18,431

3.59%

10.46%

$15,643

$15,643

3.05%

8.88%

$15,643

$15,643

3.05%

8.88%

$18,041

$18,041

3.52%

10.24%

$203,231

$176,167

34.34%

100.00%

$336,776

$336,776

65.66%

$540,007

$512,943

100.00%

Assumes other jurisdictions fund requests OTHER AGENCIES : 247


OTHER AGENCIES

• $5,000 is included for the NRV Rail 2020 Initiative – A total of $5,000 is included for Rail 2020 initiative. Initiated in 2013 by The Blacksburg Partnership, New River Valley Rail 2020 (NRV 2020) is a broad-based community initiative to bring Amtrak passenger rail service to Virginia’s New River Valley. • $1,500 is included for Membership in the Virginia Institute on Local Government, which is level funding – A total of $1,500 was requested by the Virginia Institute on Local Government for FY 21, which is level funding. The Institute, located at the University of Virginia, provides direct technical assistance and conducts specialized research projects, training, and leadership programs. Staff responds to inquiries on a wide variety of local government topics and provides in-depth research on inquiries with broad multi-jurisdictional applications. Information technology support services are also available. This recommendation provides funds necessary for membership in the Institute. Benefits of membership include priority access to Institute resources and discounts on publications and training opportunities. Membership dues will remain unchanged for FY 21. • $19,800 is included for the Metropolitan Planning Organization (MPO), which is level funding – A total of $19,800 was requested and is included for the MPO for FY 21, which includes $6,600 for the MPO and $13,200 for the Smart Way Bus. The Blacksburg, Christiansburg, Montgomery Area Metropolitan Planning Organization was established by the Board of Supervisors on January 13, 2003 to evaluate regional transportation needs and any requirements of the Clean Air Act. To receive funds from the Federal Government, a local match is required. The local match for FY 21 is $6,600 that is dedicated to MPO Planning and $13,200 that is dedicated to the Smart Way Bus. • $210 is included for the Roanoke Valley Transportation Planning Organization, which is level funding – A total of $210 is included for dues payable to the Roanoke Valley Transportation Planning Organization (RVTPO). The agency requested $210 for FY 21, which is level funding. The organization is responsible for planning and budgeting the use of Federal transportation dollars in the Roanoke region. Dues are calculated on a $0.15 per capita basis. The RVTPO organization charges based on the 2040 study boundary which has 1,398 residents. • $60,000 is included for Participation in the Virginia Tech/Montgomery Regional Airport Authority, which is an increase of $10,000 level funding – A total of $60,000 was requested by the Virginia Tech/Montgomery Regional Airport Authority for FY 21. The agency received $50,000 in the FY 20 budget. The Virginia General Assembly created the Authority in 2002. Member jurisdictions include Virginia Tech, the towns of Blacksburg and Christiansburg, and Montgomery County. The Authority was created to develop a regional authority that would serve surrounding corporate and general aviation markets. Each participating member is to contribute a portion of the subsidy for the airport’s operating budget. The additional $10,000 requested for FY 21 will be used to offset operational and capital shortfalls of the ongoing expansion projects. • $12,000 is included for Tourism, which is level funding – The County’s transient occupancy rate is 3%, which generates between $35,000 to $36,000 in revenue on an annual basis. The County pays 1/3 of this or 1% of the 3% rate to the Tourism Department in accordance with the tourism agreement.

• $60,851 is included for Membership dues in the Virginia’s First Regional Industrial Facility Authority and Participation in the New River Valley Commerce Park project, which is level funding – The County pays $5,000 in annual membership dues to the Authority. In FY 16, the Virginia’s OTHER AGENCIES : 248


OTHER AGENCIES First Regional Industrial Facility Authority restructured the NRV Commerce Park to place the management of the project under the direction of the Authority. The Commerce Park is a regional economic development project consisting of 973 acres located in Dublin that was established in October 1999. The County currently owns 20,309.06 shares or 11.47% of the project with an annual cost of $55,851. Funding for the Countyâ&#x20AC;&#x2122;s shares is mandated by the project agreement.

OTHER AGENCIES : 249


MONTGOMERY COUNTY, VIRGINIA

Contingencies - General

VOTERS Board of Supervisors County Administrator Contingencies

General

CONTINGENCIES - GENERAL : 251


CONTINGENCIES - GENERAL

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Contingencies-General

$394,094

$-

$511,618

$511,618

$14,689

$526,307

$14,689

TOTAL EXPENDITURES

$394,094

$-

$511,618

$511,618

$14,689

$526,307

$14,689

General Contingencies

$394,094

$-

$511,618

$511,618

$14,689

$526,307

$14,689

TOTAL EXPENDITURES

$394,094

$-

$511,618

$511,618

$14,689

$526,307

$14,689

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$394,094

$-

$511,618

$511,618

$14,689

$526,307

$14,689

TOTAL REVENUES

$394,094

$-

$511,618

$511,618

$14,689

$526,307

$14,689

EXPENDITURES BY CLASSIFICATION

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

CONTINGENCIES - GENERAL : 252


CONTINGENCIES - GENERAL

About

This division provides for contingency reserves to pay for unanticipated expenditures that arise during the year.

Contingencies – General

Contingencies – General provides for unknown and unanticipated expenditures that arise during the year but have not been included in the approved budget.

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• No Notable Base Budget Adjustments

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• $14,689 is Added to the General Contingency Budget – The County’s Financial Policies include retaining 1% of the County’s general government portion of the General Fund to cover contingency needs. An additional $14,689 is needed to comply with this policy.

CONTINGENCIES - GENERAL : 253


MONTGOMERY COUNTY, VIRGINIA

Contingencies - Special

VOTERS Board of Supervisors County Administrator Contingencies

Special

CONTINGENCIES - SPECIAL : 255


CONTINGENCIES - SPECIAL

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Contingencies-Special

$64,332

$-

$488,687

$-

$767,199

$767,199

$278,512

TOTAL EXPENDITURES

$64,332

$-

$488,687

$-

$767,199

$767,199

$278,512

EXPENDITURES BY CLASSIFICATION Contingencies-Special

$64,332

$-

$488,687

$-

$767,199

$767,199

$278,512

TOTAL EXPENDITURES

$64,332

$-

$488,687

$-

$767,199

$767,199

$278,512

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$64,332

$-

$488,687

$-

$767,199

$767,199

$278,512

TOTAL REVENUES

$64,332

$-

$488,687

$-

$767,199

$767,199

$278,512

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

CONTINGENCIES - SPECIAL : 256


CONTINGENCIES - SPECIAL

About

This division serves as a holding account for funds approved for a specific purpose for which the details are not finalized. For funds held in special contingencies to be expended, the Board of Supervisors must approve a resolution transferring them to the appropriate division.

Budget Discussion • $700,800 is Added to Provide a 3% Compensation Increase – Additional funding is added to cover the cost of a 3% compensation increase for classified County employees effective July 1, 2020.

• $66,399 is Added to Provide a 3% Increase to Part-time Non-Classified Wages – Additional funding is added to cover the cost of a 3% compensation increase for part-time non-classified positions effective July 1, 2020.

CONTINGENCIES - SPECIAL : 257


MONTGOMERY COUNTY, VIRGINIA

Law Library

VOTERS General Assembly Circuit Court

Law Library

LAW LIBRARY : 259


LAW LIBRARY

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT Law Library TOTAL EXPENDITURES

$18,605

$18,463

$17,600

$17,600

$-

$17,600

$-

$18,605

$18,463

$17,600

$17,600

$-

$17,600

$-

$16,425

$16,283

$17,600

$17,600

$-

$17,600

$-

$2,180

$2,180

$-

$-

$-

$-

$-

$18,605

$18,463

$17,600

$17,600

$-

$17,600

$-

EXPENDITURES BY CLASSIFICATION Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Interest Fees Transfer To County Capital (To)/From Fund Balance TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

$1,000

$368

$1,000

$1,000

$-

$1,000

$-

$14,000

$10,892

$14,000

$14,000

$-

$14,000

$-

$-

$-

$-

$-

$-

$-

$-

$3,605

$-

$2,600

$2,600

$-

$2,600

$-

$18,605

$11,260

$17,600

$17,600

$-

$17,600

$-

$-

$7,203

$-

$-

$-

$-

$-

$18,605

$18,463

$17,600

$17,600

$-

$17,600

$-

LAW LIBRARY : 260


LAW LIBRARY

About

The Law Library is self-supporting from fees assessed on civil and criminal trials.

Law Library

This division provides legal information resources for attorneys and the courts.

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

â&#x20AC;˘ No Notable Base Budget Adjustments

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

â&#x20AC;˘ No Addenda Added

LAW LIBRARY : 261


MONTGOMERY COUNTY, VIRGINIA

Montgomery County Public Schools

VOTERS Board of Supervisors School Board

Public Schools

Nutrition Fund

Operating Fund

MONTGOMERY COUNTY PUBLIC SCHOOLS : 263


MONTGOMERY COUNTY PUBLIC SCHOOLS

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

FY 21

Addenda

Rec. 21/

= Recommended

App. 20

EXPENDITURES BY DEPARTMENT School Operating Fund

$115,567,787

$110,928,756

$116,452,673

$119,529,413

$1,550,000

$121,079,413

$4,626,740

School Nutrition Fund

$4,584,706

$4,155,805

$4,584,706

$5,228,004

$-

$5,228,004

$643,298

TOTAL EXPENDITURES

$120,152,493

$115,084,561

$121,037,379

$124,757,417

$1,550,000

$126,307,417

$5,270,038

$87,221,935

$84,694,600

$89,646,921

$93,360,368

$-

$93,360,368

$3,713,447

Admin/Attend/Health

$4,581,110

$4,476,400

$5,226,364

$5,484,275

$-

$5,484,275

$257,911

Transportation

$5,335,137

$4,833,020

$5,150,323

$5,325,646

$-

$5,325,646

$175,323

$17,551,411

$16,087,480

$15,700,371

$16,384,830

$-

$16,384,830

$684,459

EXPENDITURES BY CLASSIFICATION Instruction

Operations & Maintenance Non-Instruction

$469,534

$428,596

$320,034

$320,034

$-

$320,034

$-

School Nutrition

$4,584,706

$4,155,805

$4,584,706

$5,228,004

$-

$5,228,004

$643,298

$408,660

$408,660

$408,660

$408,660

$-

$408,660

$-

Transfer to Debt Service Unallocated Funds TOTAL EXPENDITURES

$-

$-

$-

$(1,754,400)

$1,550,000

$(204,400)

$(204,400)

$120,152,493

$115,084,561

$121,037,379

$124,757,417

$1,550,000

$126,307,417

$5,270,038

REVENUE BY CLASSIFICATION Sales Taxes

$11,829,361

$11,967,922

$12,177,097

$12,809,786

$-

$12,809,786

$632,689

Basic Aid

$27,337,962

$27,329,155

$27,421,653

$29,612,287

$-

$29,612,287

$2,190,634

Other SOQ

$11,411,743

$11,508,061

$11,607,022

$12,440,593

$-

$12,440,593

$833,571

$1,079,490

$570,000

$2,573,729

$2,457,480

$-

$2,457,480

$(116,249)

Incentive Programs

$523,081

$651,967

$578,432

$605,914

$-

$605,914

$27,482

Lottery Funded Programs

Categorical

$4,268,574

$5,195,117

$4,935,335

$4,027,357

$-

$4,027,357

$(907,978)

Federal Funds

$7,062,763

$6,876,747

$6,676,212

$7,551,770

$-

$7,551,770

$875,558

Other Local Funds

$3,698,442

$3,548,909

$2,939,148

$3,067,484

$-

$3,067,484

$128,336

State Recordation

$225,000

$291,311

$250,000

$250,000

$-

$250,000

$-

Other State Funds

$51,478

$60,424

$51,478

$107,473

$-

$107,473

$55,995

Fund Balance

$-

$-

$-

$-

$-

$-

$-

Interest

$-

$16

$-

$-

$-

$-

$-

School Transfer to Debt

$-

$-

$-

$-

$-

$-

$-

General Fund Transfer TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

$52,664,599

$46,854,754

$51,827,273

$51,827,273

$1,550,000

$53,377,273

$1,550,000

$120,152,493

$114,854,383

$121,037,379

$124,757,417

$1,550,000

$126,307,417

$5,270,038

$-

$230,178

$-

$-

$-

$-

$-

$120,152,493

$115,084,561

$121,037,379

$121,037,379

$1,550,000

$126,307,417

$5,270,038

MONTGOMERY COUNTY PUBLIC SCHOOLS : 264


MONTGOMERY COUNTY PUBLIC SCHOOLS

About

Montgomery County Public Schools (MCPS) serves around 9,487 students through 11 elementary schools (grades K-5), four middle schools (grades 6-8), four high schools (grades 9-12), and central administrative offices. MCPS also provides one alternative education school. In addition to the regular education and special education programs other programs include: Title I; elementary art, music, and physical education; elementary, middle, and high school guidance; comprehensive career and technical education; gifted education; programs for at risk students; and extensive extracurricular activities in athletics, fine arts, and academic competitions. The seven elected members of the School Board and the Superintendent of Schools provide leadership and management for the school division.

School Operating Fund

The School Operating Budget provides the funds as required to comply with the State Standards of Quality (SOQ) and to meet the Federal requirements under the No Child Left Behind (NCLB) legislation. The budget also incorporates local programs as requested by the community.

School Nutrition Fund

The School Nutrition program operates as a separate fund and is self-sustaining for the cost of labor, food supplies, expendable supplies, and equipment repair. Major capital expenditures, utilities, and liability insurance are provided through the school division’s operating budget. Revenues are received from the sale of breakfast, lunch, ala-carte items, catering, and reimbursements from Federal nutrition programs.

Highlights • All Montgomery County Public Schools are accredited by the Virginia Department of Education. • Continued to be a high-performing school district, with student SOL scores topping to state average in almost every area. • The Class of 2019 had a graduation rate of 94% and earned more than $11 million in scholarships to colleges and universities. • Continued to hold the annual Career and Military Signing Day, recognizing students planning to enter careers immediately after graduation with certifications that they earned while in high school. • Significant progress was made on the athletics renovations at Christiansburg High School during the year. The new concession stand, field house, and restroom facilities will complete the athletic updates at the school. • Obtained funding to renovate Christiansburg Primary School, Christiansburg Elementary School, and Belview Elementary School, with the objective to add space to all three school buildings and provide necessary upgrades and improvements.

Budget Discussion • $121,079,413 is Provided for the School Operating Fund – $121,079,413 in total funding is MONTGOMERY COUNTY PUBLIC SCHOOLS : 265


MONTGOMERY COUNTY PUBLIC SCHOOLS provided for the School Operating Fund, which represents an increase of $4,626,740 from the FY 20 Budget. Of this amount, County General Fund Dollars total $53,377,273, which is an increase of $1,550,000 for FY 21. • $5,228,004 is Provided for the School Nutrition Fund – $5,228,004 in total funding is provided for the School Nutrition Fund, which is an increase of $643,298 for the FY 21 Budget.

MONTGOMERY COUNTY PUBLIC SCHOOLS : 266


MONTGOMERY COUNTY, VIRGINIA

Montgomery County Public Schools Capital

VOTERS Board of Supervisors School Board

Public Schools

School Capital

MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : 267


MONTGOMERY COUNTY PUBLIC SCHOOLS -

C A P I TA L

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT School Capital Construction

$2,286,955

$-

$2,111,523

$2,146,173

$-

$2,146,173

$-

$-

$-

$-

$-

$-

$-

$2,286,955

$-

$2,111,523

$2,146,173

$-

$2,146,173

$34,650

Personal Services

$-

$-

$-

$-

$-

$-

$-

Operations & Maintenance

$-

$-

$-

$-

$-

$-

$-

$2,286,955

$-

$2,111,523

$2,146,173

$-

$2,146,173

$34,650

Transfer to Debt Service TOTAL EXPENDITURES

$34,650

EXPENDITURES BY CLASSIFICATION

Capital Outlay Transfer to Debt Service TOTAL EXPENDITURES

$-

$-

$-

$-

$-

$-

$-

$2,286,955

$-

$2,111,523

$2,146,173

$-

$2,146,173

$34,650

$2,286,955

$2,286,955

$2,111,523

$2,146,173

$-

$2,146,173

$34,650

REVENUE BY CLASSIFICATION General Fund Transfer Recovered Costs

$-

$-

$-

$-

$-

$-

$-

Interest

$-

$26,471

$-

$-

$-

$-

$-

Fund Balance/Other Revenue

$-

$-

$-

$-

$-

$-

$-

TOTAL DESIGNATED REVENUE

$2,286,955

$2,313,426

$2,111,523

$2,146,173

$-

$2,146,173

$34,650

$-

$(2,313,426)

$-

$-

$-

$-

$-

$2,286,955

$-

$2,111,523

$2,146,173

$-

$2,146,173

$34,650

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : 268


MONTGOMERY COUNTY PUBLIC SCHOOLS -

C A P I TA L

About

Montgomery County Public Schools Capital Fund dollars are earmarked to be used in the future for new school capital projects.

Schools Capital Fund

The School Capital Fund is used to fund future school capital projects.

Budget Discussion • $2,146,173 is Provided for School Capital Needs – $2,146,173 or 2.5 cents of the real estate tax

rate has been earmarked for future school capital needs. These funds are held in a special Capital Fund account separate from the School Operating Fund. These funds have been set aside for future school capital projects.

MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : 269


MONTGOMERY COUNTY, VIRGINIA

General Government Debt Services

VOTERS Board of Supervisors County Administrator General Government Debt Services

County Debt Service

School Debt Service

GENERAL GOVERNMENT DEBT SERVICES : 271


GENERAL GOVERNMENT DEBT SERVICES

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT County Debt Service

$5,140,876

$4,913,300

$5,140,875

$5,140,875

$-

$5,140,875

$-

School Debt Service

$18,218,637

$17,168,127

$18,218,638

$18,218,638

$1,363,212

$19,581,850

$1,363,212

TOTAL EXPENDITURES

$23,359,513

$22,081,428

$23,359,513

$23,359,513

$1,363,212

$24,722,725

$1,363,212

Principal

$14,835,199

$14,835,198

$15,692,625

$15,670,461

$870,000

$16,540,461

$847,836

Interest

$7,233,463

$7,232,699

$6,714,350

$6,145,083

$1,012,944

$7,158,027

$443,677

$35,000

$13,530

$35,000

$35,000

$-

$35,000

$-

EXPENDITURES BY CLASSIFICATION

Administrative Costs Reserve Funds TOTAL EXPENDITURES

$1,255,851

$-

$917,538

$1,508,969

$(519,732)

$989,237

$71,699

$23,359,513

$22,081,428

$23,359,513

$23,359,513

$1,363,212

$24,722,725

$1,363,212

REVENUE BY CLASSIFICATION General Fund Transfer

$21,336,953

$21,426,957

$21,336,953

$21,336,953

$1,363,212

$22,700,165

$1,363,212

School Capital Fund Transfer

$-

$-

$-

$-

$-

$-

$-

School Energy Bond Savings

$408,660

$408,660

$408,660

$408,660

$-

$408,660

$-

$79,982

$51,275

$79,982

$79,982

$-

$79,982

$-

$-

$-

$-

$-

$-

$-

$-

Courthouse Maintenance School Operating Transfer County Capital Transfer Lease Revenue Debt Service Fund Balance QSCB Interest Subsidy

$-

$-

$-

$-

$-

$-

$-

$186,471

$186,480

$186,471

$186,471

$-

$186,471

$-

$-

$-

$-

$-

$-

$-

$-

$1,347,447

$1,263,905

$1,347,447

$1,347,447

$-

$1,347,447

$-

Interest/Freed Up Debt Service Reserve

$-

$-

$-

$-

$-

$-

$-

TOTAL DESIGNATED REVENUE

$23,359,513

$23,337,277

$23,359,513

$23,359,513

$1,363,212

$24,722,725

$1,363,212

$-

$(1,255,850)

$-

$-

$-

$-

$-

$23,359,513

$22,081,428

$23,359,513

$23,359,513

$1,363,212

$24,722,725

$1,363,212

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

GENERAL GOVERNMENT DEBT SERVICES : 272


GENERAL GOVERNMENT DEBT SERVICES

About

General Government Debt Service division includes principal, interest and administrative fees on long-term outstanding debt. Debt service accounts are required for the issuance of the bonds to fund new county buildings and schools, building improvements and renovations and other capital improvements.

County Debt Service

This includes principal, interest and administrative fees for all County long-term outstanding debt.

School Debt Service

School Debt Service includes principal, interest and administrative fees for all school long-term outstanding debt.

Base Budget Discussion

The base budget for debt service is the cost for principal, interest and debt administration costs, as well as, savings retained from decreases in prior year debt service for two functions: School Debt Service and County Debt Service. Debt service has been funded from various sources: monies from the School Operating fund, courthouse maintenance fees, revenue from the New River Valley Emergency Communications Regional Authority lease, and the General Fund. As in prior years, the debt service budget retains monies in the base budget that may not be needed for payments in the current year. This practice accomplishes two primary objectives: • Ensures future capacity to offset debt service cost increases – The debt issuance in FY 20 for school projects increases School Debt Service costs for fiscal years 20-22 as shown in the chart below:

Increase in School Debt Service 3.00

Millions

2.50 2.00 1.50 1.00 0.50 0.00 2020

2021

2022

• Allows unused monies at year end (which are non-recurring dollars) to be used for future capital projects – For example in FY 20, $223,049 in savings from County Debt Service was used to cover a portion of the cost of the Creed Fields project. Also in FY 20, $355,000 in savings from School Debt Service was used to cover a portion of the Christiansburg Strand Elementary schools. Additional savings in non-recurring dollars in both County and School Debt Service will assist in offsetting future project costs. GENERAL GOVERNMENT DEBT SERVICES : 273


GENERAL GOVERNMENT DEBT SERVICES • Reallocation of Base Debt Service Resources – The base budget includes funds needed to cover

costs for the both County and Schools debt. Generally, debt issuances are structured to balance total debt service costs from year to year; however, the individual components of debt service often change. The reallocation of existing debt in the base budget consists of the following: Decrease in Principal

($22,164)

Decrease in Interest ($569,267) Increase in Funds Retained

$591,431

Net change

$

0

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• $1,363,212 is Added for the Debt Service Cost Associated with the $30,000,000 Bond Issuance for Renovations of Three Christiansburg Elementary Schools – Funding is added for debt service costs from the October 2019, $30,000,000 bond issuance for schools. $273,212 was shifted from Special Contingencies held at the Board’s discretion. The remaining $1,090,000 is an increase in the General Fund transfer. The addenda exists of the following: Increase in Principal Increase in Interest

$870,000 $1,012,944

Decrease in Funds Retained Net change

($519,732) $1,363,212

GENERAL GOVERNMENT DEBT SERVICES : 274


MONTGOMERY COUNTY, VIRGINIA

Montgomery County Capital

VOTERS Board of Supervisors County Capital

MONTGOMERY COUNTY CAPITAL : 275


M O N T G O M E R Y C O U N T Y C A P I TA L

Budget Summary Change FY 19

FY 19

FY 20

FY 21

Revised

Actual

Approved

Base

FY 21 +

Addenda

=

FY 21

Rec. 21/

Recommended

App. 20

EXPENDITURES BY DEPARTMENT County Capital TOTAL EXPENDITURES

$3,927,465

$296,354

$3,536,523

$3,531,173

$-

$3,531,173

$(5,350)

$3,927,465

$296,354

$3,536,523

$3,531,173

$-

$3,531,173

$(5,350)

$-

$-

$-

$-

$-

$-

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance

$-

$-

$-

$-

$-

$-

$-

$3,927,465

$296,354

$3,536,523

$3,531,173

$-

$3,531,173

$(5,350)

$3,927,465

$296,354

$3,536,523

$3,531,173

$-

$3,531,173

$(5,350)

$3,927,465

$3,927,465

$3,536,523

$3,531,173

$-

$3,531,173

$(5,350)

Transfer from Law Library

$-

$-

$-

$-

$-

$-

$-

Recovered Costs

$-

$-

$-

$-

$-

$-

Fund Balance/Other Revenue

$-

$-

$-

$-

$-

$-

$-

Transfer to Debt Service

$-

$-

$-

$-

$-

$-

$-

$3,927,465

$3,927,465

$3,536,523

$3,531,173

$-

$3,531,173

$(5,350)

$-

$(3,631,111)

$-

$-

$-

$-

$-

$3,927,465

$296,354

$3,536,523

$3,531,173

$-

$3,531,173

$(5,350)

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Transfer from General Fund

TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

MONTGOMERY COUNTY CAPITAL : 276


M O N T G O M E R Y C O U N T Y C A P I TA L

About

The County Capital division is used to fund the costs of future County capital project needs.

County Capital

Dollars earmarked in this division will be used in future years for County capital needs.

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• $1,287,704 is Included for Fire and Rescue Capital – The base budget includes $1,287,704 or 1.5 pennies of the real estate tax rate for Fire and Rescue capital needs.

• $750,000 is Included for County Capital Maintenance Projects – $750,000 is included in the County Capital budget to provide an ongoing source of capital maintenance funding to cover the County’s existing buildings and infrastructure. The County’s Capital Maintenance program, funded in the Capital Fund Budget, is a proactive program of preventative maintenance designed to address major repairs and/ or replace large scale components that cannot be addressed within the County’s centralized maintenance program contained within the County’s operating budget. The purpose of this program is to invest in existing capital assets to maintain the County’s building and structures and to extend their useful life. Ongoing projects include roofing replacements, Heating Ventilation and Air Conditioning (HVAC) upgrades, carpeting, paving, and other major systems’ maintenance.

• $425,000 is Included for the Parks and Recreation Projects – $425,000 is included for Parks and Recreation capital projects and includes $35,000 previously set aside in FY 16. This funding is earmarked for the Auburn parks project.

• $210,000 is Included to Address Information Technology Infrastructure Improvements Within

County Facilities ($40,000 Has Been Transferred to the Information Technology’s Operating Budget for FY 21) – The County’s base budget in the Capital Fund for Information Technology

infrastructure is $250,000. This base budget amount has been reduced to $210,000 for FY 21 to accommodate moving from a five-year replacement cycle for computer replacements to a four-year replacement cycle. Due to changes in technology, five-year old computers cannot provide the necessary functionality for end users. The remaining $210,000 will be used to address future information technology infrastructure needs.

• $858,469 is Included for County Capital Needs – $858,469 or 1 cent of the real estate tax rate has been included for future County capital needs. Of this amount, $100,000 is earmarked for the Valley to Valley Trail project. MONTGOMERY COUNTY CAPITAL : 277


M O N T G O M E R Y C O U N T Y C A P I TA L

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

â&#x20AC;˘ No Addenda Added

MONTGOMERY COUNTY CAPITAL : 278

Profile for Montgomery County, Va

Montgomery County, Va. FY 21 Proposed Budget  

Montgomery County, Va. FY 21 Proposed Budget