Page 1


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2016 APPROVED BUDGET BOARD OF SUPERVISORS William Brown, Chair District E Mary Biggs, Vice-Chair District F Annette Perkins District A Christopher Tuck District B Gary Creed District C Todd King District D Matthew Gabriele District G


COUNTY ADMINISTRATOR F. Craig Meadows

DEPUTY COUNTY ADMINISTRATOR L. Carol Edmonds

FINANCIAL & MANAGEMENT SERVICES DIRECTOR Angela M. Hill

BUDGET MANAGER Marc M. Magruder

SENIOR PROGRAM ASSISTANT Susan S. Dickerson


BUDGET MESSAGE

FISCAL YEAR 2016 APPROVED BUDGET


TABLE OF CONTENTS

FISCAL YEAR 2016 APPROVED BUDGET


TABLE OF CONTENTS BUDGET SUMMARY Introduction ................................................................................................................................. 1 Summaries of Major Selected Functions ..................................................................................... 2 All Funds Summary ...................................................................................................... Appendix A Recap of Expenditures by Division............................................................................... Appendix B Summary of Full-Time Employees/Equivalents ............................................................ Appendix C Approved FY 16 Classification and Compensation Plan .............................................. Appendix D Graphs ......................................................................................................................... Appendix E Organization Chart ....................................................................................................... Appendix F

UNDERSTANDING THE BUDGET: MONTGOMERY COUNTY’S BUDGET PROCESS Preparation of the Annual Budget ............................................................................................... 1 FY 16 Budget Calendar ............................................................................................................... 1 The County’s Budget Process ..................................................................................................... 1 How to Understand and Use this Document ............................................................................... 2 Conclusion .................................................................................................................................. 3 Glossary of Financial Terms........................................................................................................ 4

REVENUE SUMMARY Overview of Economic Status ..................................................................................................... 1 County Resources....................................................................................................................... 5 Current Property Taxes ............................................................................................................... 6 Conclusions ................................................................................................................................ 11 Revenue Estimates ...................................................................................................... Appendix A

EXPENDITURE PLANS Revenue Sharing 100 Board of Supervisors 110 County Administration 120 County Attorney 130 Financial & Management Services 132 Insurance 140 Information Technology 150/152 Commissioner of Revenue/Assessments 160/162 Treasurer-C. Bd./Treasurer-Collections 170 Registrar/Electoral Board 180 Internal Services 200 Commonwealth Attorney 210 Circuit Court 220 General District Court 230 Juvenile & Domestic Relations Court 240 Magistrate 250 Clerk of the Circuit Court 310/320 Sheriff-Comp. Bd./Sheriff-County 330 Fire Departments & Rescue Squads

400 420 510 520 530 540 700 710 800 810 910 950/960 03 09 18

General Services Engineering & Regulatory Compliance Comprehensive Services Act Human Services Public Health Department Social Services Parks & Recreation Regional Library System Planning & GIS Services Economic Development Other Agencies Contingencies-General & Special Law Library Montgomery County Public Schools General Government Debt Services Montgomery County Capital


BUDGET SUMMARY

FISCAL YEAR 2016 APPROVED BUDGET


BUDGET SUMMARY Introduction The FY 16 budget for General Fund totals $113.4 million, including the transfer to the School Operating Fund that totals $44.2 million; the School Operating Fund totals $100.5 million. The general government portion of the General Fund (net of transfers to other funds) totals $45.1 million and the School Operating Fund (net of transfers) totals $100.1 million. The total County budget also includes the Debt Service Fund ($23.9 million), the Law Library Fund ($17,600), the School Nutrition Fund ($4.5 million), funding for County Capital Equipment ($0.8 million), School Capital Construction funds ($1.5 million), and the Economic Development Authority incentive program ($0.4 million). The County budget for all funds (net of transfers) totals $176.3 million. The approved FY 16 real estate tax rate is increased from the adjusted tax rate of 88 cents (based on a revenue neutral tax rate from the recent general reassessment) to 89 cents. This is the same rate as was approved in the FY 15 budget. Two cents of the 89 cent rate ($1.5 million) are setaside for new school capital construction. The approved budget also includes no other changes to the County’s existing personal property rates. The FY 16 budget reflects a total increase of $4.4 million in state, federal, and local funds. FY 16 APPROVED BUDGET County Capital  <1%

School Nutrition 3%

Debt Service 1%

14%

School Capitalchool

School Operating 57%

General Govt 25%

County funds provided in the School Operating Budget total $44.2 million. This is a $2.13 million increase in funding from FY 15 to FY 16. The FY 16 budget includes $0.9 million in recommended addenda of which $0.3 million is absorbed within the base with new revenue covering $0.6 million. Only services required to maintain existing service levels are funded. Of the $0.9 million added, $0.4 million is provided for public safety needs, $0.5 million is for basic utility costs and maintenance contracts. The FY 2016 approved budget includes a 2% across the board scale adjustment to the County’s compensation plan and a 2% merit increase for County employees. The County budget also includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in Budget Summary, Page 1


BUDGET SUMMARY unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Costs for operations for the five constitutional officers total $17.9 million, of which local funds cover 65.3% for these offices with state and other resources covering 34.7%. In FY 15, local funds provided 65.6% of the costs with state and other resources providing 34.4%.

Summaries of Major Selected Functions General Government Administration General Government Administration refers to divisions such as the Board of Supervisors, County Administrator, County Attorney, Registrar, Financial and Management Services, Information Technology, Human Services, Internal Services, and others. 9 $25,732 is added to for costs associated with the early notification software program that provides citizens with notifications of natural and manmade disasters that occur in the community. 9 $50,000 is added to establish a career development program for all County employees. Previously, employees of Constitutional Officers could participate in a career development program. This has been suspended pending the development of a County-wide program. The County’s new career development program is designed to provide County employees with professional development skills to empower employees to achieve higher career goals. 9 $40,000 is added to the Information Technology Budget to cover the cost of replacing Mobile Data Terminals (MDTs) in the Sheriff’s Office. 9 $15,000 is added to the Information Technology Budget to cover the increased cost of the Microsoft maintenance contract. 9 $17,500 is added to the Registrar’s Budget to cover the cost of optical scan ballots. The Registrar is required to replace all touch screen voting machines with new optical scan voting machines. These new optical scan voting machines require a special ballot that were not required under the old touch screen machines. 9 $1,650 is added to cover basic electric, heating, and water and sewer costs for the County garage. 9 $66,000 is added to the County’s vehicle replacement schedule. The County reduced the vehicle replacement base budget to address budget shortfalls in 2010. 9 $3,500 is added for increased cost of aerial pictometry photography. 9 $2,685 is added for a 2% increase to part-time non-classified wages in the Parks and Recreation Division.

Budget Summary, Page 2


BUDGET SUMMARY 9 $342 is added for a 2% increase to part-time non-classified wages in the Economic Development Division. Judicial Administration Judicial Administration includes the Clerk of the Circuit Court, Juvenile and Domestic Court, Circuit Court, General District Court, Magistrate, Commonwealth’s Attorney, etc. The County is required to provide office space, furniture, filing cabinets, and other minimal operational items for the Courts. The State Supreme Court provides funding for other costs such as personal services. 9 $9,582 is added to cover the maintenance fee for the Commonwealth Attorney’s new criminal case management system. Tax Collection Tax Collection includes the Commissioner of Revenue and the Treasurer. Funding from the FY 15 to the FY 16 budget increased 2.8%.

Commissioner of Revenue Treasurer Total

FY 15 FY 16 Budget Budget $930,585 $953,566 $905,767 $934,114 $1,836,352 $1,887,680

Difference $22,981 $28,347 $51,328

% Change 2.47% 3.13% 2.80%

9 $14,000 is added for the cost of administering the Department of Motor Vehicles (DMV) Stop Program. This program prevents taxpayers from receiving DMV license renewals until their delinquent taxes are paid to the County. Public Safety Expenditures for Public Safety are comprised of the Sheriff’s Department and fire and rescue operations. This category increased 2.89%.

Sheriff Fire and Rescue Fire and Rescue Capital Total

FY 15 FY 16 Budget Budget $13,831,685 $14,249,551 $1,362,391 $1,373,461 $700,000 $730,000 $15,894,076 $16,353,012

Difference $417,866 $11,070 $30,000 $458,936

% Change 3.02% 0.81% 4.29% 2.89%

Highlights include: Sheriff Additions: 9 $3,823 is added to cover basic electric, heating, and water and sewer costs for the County jail. 9 $18,000 is added for the increased cost of required medical screenings and increased pharmaceutical costs of inmates at the local jail and the Western Virginia Regional Jail.

Budget Summary, Page 3


BUDGET SUMMARY 9 $75,000 is added to the Sheriff’s overtime budget to compensate employees with paid overtime in lieu of compensatory time and to reduce accrued compensatory balances. 9 $20,000 is added to the Sheriff’s uniform replacement budget to cover the actual amount of monies currently being spent on uniform replacements. 9 $100,000 is added to the Sheriff’s budget to cover annual recovered cost revenues for security services provided for various functions throughout the County. 9 $2,000 is added to the Sheriff’s Office for Project Life Saver. 9 $9,189 is added for health benefits for part-time employees in the Sheriff’s Office to cover the cost of the Affordable Care Act, which requires employers to provide health insurance for all employees. The Sheriff’s Office is supported with $4.6 million in state/other designated funds or 32% of the Sheriff’s total budget. Local funds provide $9.7 million or 68% of the Sheriff’s total budget. The chart below shows the amount of local funding provided for the Sheriff’s office over the past ten fiscal years. Sheriff's Office Local Funding FY 16 FY 15 FY 14 FY 13 FY 12 FY 11 FY 10 FY 09 FY 08 FY 07 $0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

Fire and Rescue Additions: 9 $11,070 is added to fire and rescue basic insurance and incentives needs. General Services The General Services function consists of Solid Waste Removal, Maintenance of Buildings and Grounds, Animal Control. Highlights include: 9 $103,091 is added to cover basic electric, heating, and water and sewer costs that are paid for by the General Services Department. Budget Summary, Page 4


BUDGET SUMMARY 9 $8,000 is added for maintenance costs associated with Building C and the Government Center. 9 $8,000 is added for the one-time cost of an elevator lift to help service lights, infrastructure, and other areas of County buildings that are above 35 feet tall. 9 $3,000 is added for the increased cost of the maintenance service contract at the Meadowbrook Library. 9 $3,748 is added for health benefits for part-time employees in the General Services Division to cover the cost of the Affordable Care Act, which requires employers to provide health insurance for all employees. 9 $6,354 is added for a 2% increase to part-time non-classified wages in the General Services Division. 9 $19,000 is added for the cost of maintenance service contracts for the Public Safety Building. Engineering and Regulatory Compliance The Engineering and Regulatory Compliance division is responsible for the functions of Landfill Management, Inspections, Soil and Erosion Control, and a new program, Stormwater Management. 9 $3,600 is added address the basic operating costs of the Storm Water Management Program, including vehicle insurance, vehicle maintenance, and other miscellaneous operating supplies. Health and Welfare Health and Welfare includes Social Services, Human Services, Public Health and the Comprehensive Services Act. Funding for these agencies includes federal, state and local dollars totaling $8 million. Of the total amount budgeted for Health and Welfare, 67.9% is attributable to the Department of Social Services where funding is provided to cover the County’s share of mandated costs related to public assistance programs and administrative costs, which includes the department’s employees’ participation in the County’s Compensation Plan. Funding for Human Services and the Health Department provides 11.6% of the total in this category. The remaining funds support services through the Comprehensive Services Act (CSA), of which County dollars represent 20.5% of the total funding. Comprehensive Services Act Human Services Public Health Social Services Total

FY 15 Budget FY 16 Budget $1,651,969 $1,651,969 $398,471 $389,524 $493,266 $493,266 $5,331,880 $5,479,825 $7,875,586 $8,014,584

Difference % Change $0 0.00% ($8,947) -2.25% $0 0.00% $147,945 2.77% $138,998 1.76%

Budget Summary, Page 5


BUDGET SUMMARY Education The Montgomery County Public Schools’ total School Operating Fund increased by $3.5 million. County funding in the FY 16 budget totals $44.2 million. This is an increase in County funding of $2.13 million from FY 15 to FY 16. An additional $1.5 million or 2 cents of the real estate tax rate has been set aside for future new school capital construction for FY 16. Regional Library The Regional Library accounts for 4.29% of the general government portion of the County General Fund budget, with funding of $1.9 million. The chart below shows the funding for the Regional Library over the past ten fiscal years.

$2,000,000 $1,900,000 $1,800,000 $1,700,000 $1,600,000 $1,500,000 $1,400,000 FY 07

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

Fiscal Year

9 $3,063 is added for health benefits for part-time employees in the Library to cover the cost of the Affordable Care Act, which requires employers to provide health insurance for all employees. 9 $5,119 is added for a 2% increase to part-time non-classified wages in the Library. Debt Service Debt service requirements on existing and new debt are based on the sale of bonds and the interest rate at the time of sale. Debt service schedules are established and dictate debt service retirements over a fixed period. 9 ($302,821) is reduced from existing debt costs to reflect the cost of principal, interest and administrative fees associated with long-term debt. County and School principal costs will increase by a total of $568,541; however, interest costs will decrease by ($871,362) for a net decrease in FY 16 of ($302,821). Budget Summary, Page 6


BUDGET SUMMARY Changes in funding for Debt Service include: o The General Fund transfer is reduced $195,000 for FY 16. The County refunded several 2010 issued bonds. This refunding generated a yearly savings of $195,000. o The General Fund transfer is also reduced $93,235 for FY 16, while an additional $93,235 in Lease Revenue funding is added. The County is receiving $186,471 in lease revenue from the jurisdictions supporting The New River Valley Emergency Communications Regional Authority. The Authority is being established to improve communications systems used by law enforcement and emergency personnel in the region. Based on the projected construction schedule, the Authority will move into Montgomery County’s new public safety facility in July 2015. The Authority will pay rent to the County to offset the debt service attributable to the Authority’s proportion of space in the building. $93,236 was added during the FY 15 budget. o The County’s use of debt service fund balance decreased $175,000 as planned. In FY 2010, the County included a one-time transfer of $1,050,000 from the General Fund to provide funds to shave the peak of debt service costs over six years. $175,000 was transferred each year for six years. The FY 15 transfer liquidated the remaining funds to shave the debt service peak. o School energy bonds revenue increased $60,960. Based on the bond structure, the schools energy savings increased as their debt service increased due to the construction of more energy efficient buildings. These savings are used to support the debt service budget for FY 16. o The use of funds generated by the four cents of the tax rate previously set aside increased $6,993, as planned. $221,920 is transferred to the Debt Service Fund for School Debt Service. In prior years, the County earmarked 4 cents of the tax rate for new school construction. o The planned use of debt service reserve funds decreased $774 in accordance with the debt service reserve requirements set forth in the bond indenture. Contingencies – General The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the budget. 9 $424,000 is included in the General Contingency Budget. The County has a policy of retaining 1% of the general government portion of the County’s General Fund budget to cover contingency needs. The $424,000 provides just less than 1% of the general government portion of the County’s General Fund budget. Contingencies – Special Special contingencies include monies held in abeyance as a holding account for known issues/expenditures of which the details have yet to be resolved. Budget Summary, Page 7


BUDGET SUMMARY 9 $51,771 is added for local match requirements of the Public Health Budget, pending approval of state matching funds. 9 $18,000 is added for the cost of increased banking fees. Based on the Countyâ&#x20AC;&#x2122;s new banking services contract with Union First, the County is required to pay for several banking fees that were previously complimentary under the old contract with Stellar One Bank. These funds are held pending a request for proposals for banking services. 9 $22,204 is the balance remaining from the funds for position reclassifications. The exact amount needed for position reclassifications was not known at the time the budget was approved. 9 $31,112 is the balance from the funds for the New River Valley Emergency Communications Regional Authority. The Board for the New River Valley Emergency Communications Regional Authority had not finalized their budget when the FY 2016 budget was approved. The final funding request from the Authority was less than anticipated, and the balance remaining is $31,112. A companion amendment is included in Tab 910 â&#x20AC;&#x201C; Outside Agencies 9 $16,350 is held in Special contingencies pending the acquisition of the Shawsville Middle School Property. Funding includes mowing ($5,000), insurance ($750), electric services ($2,600), inspection and repair of lighting structures ($6,000), and security measures added to concession doors and the press box ($2,000). 9 $50,000 is added to fund an Inmate Work Crew Initiative. 9 $9,500 is added to address compensation for selected employees whose compensation falls below federal poverty guidelines. Detailed explanations of the expenditure recommendations, a recap of expenditures by fund, County dollars by division, position (FTE) listing, and a graphic summary of the FY 16 Approved Budget are included in the Appendices at the end of this section.

Budget Summary, Page 8


BUDGET SUMMARY

APPENDIX A


All Funds Budget FY 2016 Revenues By Type General Property Taxes Other Local Taxes Other Undesignated Revenues Designated Revenues Fund Balance Transfers In Total

$ $ $ $ $ $ $

General Fund 87,144,076 12,260,480 693,984 13,303,867 113,402,407

Law Library $ $ $ $ 15,000 $ 2,600 $ $ 17,600

School Operating $ $ $ $ 56,293,922 $ $ 44,211,833 $ 100,505,755

School Cafeteria $ $ $ $ 4,552,043 $ $ $ 4,552,043

School Capital $ $ $ $ $ 221,920 $ 1,460,000 $ 1,681,920

County Capital $ $ $ $ $ $ 765,000 $ 765,000

$ $ $ $ $ $ $

Debt Service 1,762,926 22,158,112 23,921,038

$ $ $ $ $ $ $

EDA

Expenditures By Type General Govt. Admin. Planning and Economic Development Parks and Recreation Library Other Agencies Health and Welfare General Services Engineering and Regulatory Compliance Public Safety Judicial Administration Tax Collections Contingencies Law Library Education School Capital County Capital Debt Service EDA Total

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

General Fund 5,971,607 1,016,397 1,065,804 1,931,766 1,664,328 7,625,060 4,822,222 674,202 15,623,012 1,978,027 2,062,680 622,937 44,211,833 1,460,000 765,000 21,527,532 380,000 113,402,407

Law Library $ $ $ $ $ $ $ $ $ $ $ $ $ 17,600 $ $ $ $ $ $ 17,600

School Operating $ $ $ $ $ $ $ $ $ $ $ $ $ $ 100,097,095 $ $ $ 408,660 $ $ 100,505,755

School Cafeteria $ $ $ $ $ $ $ $ $ $ $ $ $ $ 4,552,043 $ $ $ $ $ 4,552,043

School Capital $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,460,000 $ $ 221,920 $ $ 1,681,920

County Capital $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 765,000 $ $ $ 765,000

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Debt Service 23,921,038 23,921,038

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

380,000 380,000

Transfers $ $ $ $ $ $ $

EDA 380,000 380,000

(68,974,945) (68,974,945)

$ $ $ $ $ $ $

Grand Total 87,144,076 12,260,480 693,984 75,927,758 224,520 176,250,818

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

Grand Total 5,971,607 1,016,397 1,065,804 1,931,766 1,664,328 7,625,060 4,822,222 674,202 15,623,012 1,978,027 2,062,680 622,937 17,600 104,649,138 1,460,000 765,000 23,921,038 380,000 176,250,818

Transfers $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

(44,211,833) (1,460,000) (765,000) (22,158,112) (380,000) (68,974,945)


BUDGET SUMMARY

APPENDIX B


COUNTY OF MONTGOMERY, VIRGINIA RECAP OF EXPENDITURES BY DIVISION FISCAL YEAR 2016

FY 14 Appropriated 187,000 281,672 1,986,186 253,554 1,015,896 893,962 2,035,257 549,680 371,239 637,500 588,916 311,241 423,544 566,022 1,104,209 176,303 22,461 20,524 5,000 723,316 7,062,049 7,046,132 1,421,329 4,725,737 752,513 1,651,969 412,759 493,266 5,457,781 991,754 2,027,175 733,724 366,170 1,439,975 219,195 50,000

DIVISION REVENUE SHARING BOARD OF SUPERVISORS COUNTY ADMINISTRATION COUNTY ATTORNEY FINANCIAL & MANAGEMENT SERVICES INSURANCE INFORMATION TECHNOLOGY COMMISSIONER OF REVENUE-COMP ASSESSMENT - COUNTY REASSESSMENT TREASURER - COMP BD COLLECTIONS - COUNTY ELECTORAL BOARD INTERNAL SERVICES COMMONWEALTH ATTORNEY CIRCUIT COURT GENERAL DISTRICT COURT J & D RELATIONS COURT MAGISTRATE CIRCUIT COURT CLERK SHERIFF - COMP BOARD SHERIFF - COUNTY FIRE & RESCUE GENERAL SERVICES ENGINEERING & REGULATORY COMP. COMPREHENSIVE SERVICES ACT HUMAN SERVICES PUBLIC HEALTH SOCIAL SERVICES PARKS & RECREATION REGIONAL LIBRARY PLANNING & GIS ECONOMIC DEVELOPMENT OTHER AGENCIES CONTINGENCIES - GENERAL CONTINGENCIES - SPECIAL ADJUSTMENTS

(91,700)

FY 14 Expended 173,044 246,471 1,835,817 248,999 873,516 713,463 1,691,997 546,051 346,273 384,522 588,764 310,292 411,052 489,592 990,271 155,999 18,988 10,049 4,810 716,713 7,054,644 6,892,071 1,291,190 4,289,219 480,999 821,419 350,401 493,246 5,268,847 888,503 1,934,986 619,160 365,656 1,393,837 (81,413)

FY 15 Approved 175,000 253,284 1,527,171 261,454 1,043,609 353,962 1,427,502 562,174 368,411 599,395 306,372 417,150 251,416 1,018,244 172,416 21,711 20,524 5,000 689,130 7,121,072 6,710,613 1,362,391 4,641,147 664,939 1,651,969 398,471 493,266 5,331,880 985,068 1,854,740 640,222 372,083 1,636,002 424,000 96,605 (91,700)

FY 15 Appropriated 175,000 274,284 1,949,342 261,898 1,064,758 353,962 1,697,548 569,360 390,527 297,978 606,500 341,332 430,064 259,612 1,156,144 176,632 22,231 22,005 5,000 697,887 7,225,447 7,108,824 1,440,391 4,731,659 862,016 1,651,969 430,633 503,938 5,570,343 1,067,799 1,989,863 737,459 374,747 1,639,513 344,789 96,605 (91,700)

Base 175,000 249,794 1,545,328 270,459 1,080,643 227,962 1,406,137 578,940 374,626 608,777 311,337 428,139 254,422 1,037,264 176,459 21,711 20,524 5,000 707,487 7,273,282 6,748,257 1,362,391 4,671,029 670,602 1,651,969 389,524 493,266 5,479,825 1,063,119 1,923,584 632,910 379,645 1,636,002 424,000 (91,700)

FY 16 Approved Addenda 75,732 50,017 14,000 17,500 67,650 9,582 24,886 203,126 11,070 151,193 3,600 2,685 8,182 3,500 342 28,326 198,937 -

44,177,283

41,205,805

42,080,379

45,094,072

42,080,379

TRANSFER TO DEBT SERVICE

21,909,003

22,141,729

21,815,767

21,815,767

21,815,767

21,527,532

5,100,000

5,100,000

1,400,000

1,400,000

1,460,000

-

1,460,000

380,000

50,000

380,000

380,000

380,000

-

4,331,337

4,331,337

700,000

902,089

730,000

122,810,934

$ 115,648,318

$ 110,142,839

$ 116,028,287

$ 110,653,860

TRANSFER TO THE EDA TRANSFER TO COUNTY CAPITAL TOTAL GENERAL FUND

$

Inc/(Dec) FY 16 Approved

Over FY 15 Approved

Over FY 15 Appropriated

$

%

(3,490) 93,889 9,005 37,034 (126,000) 28,652 16,766 6,215 9,382 18,965 28,489 70,656 28,602 4,043 18,357 177,096 240,770 11,070 181,075 9,263 (8,947) 147,945 80,736 77,026 (3,812) 7,904 28,326 102,332

(91,700)

TRANSFER TO SCHOOL OPERATING TRANSFER TO SCHOOL CAPITAL

2,131,454

Total 175,000 249,794 1,621,060 270,459 1,080,643 227,962 1,456,154 578,940 374,626 608,777 325,337 445,639 322,072 1,046,846 176,459 21,711 20,524 5,000 707,487 7,298,168 6,951,383 1,373,461 4,822,222 674,202 1,651,969 389,524 493,266 5,479,825 1,065,804 1,931,766 636,410 379,987 1,664,328 424,000 198,937

Inc/(Dec) FY 16 Approved

2,131,454

0%

%

(24,490) (328,282) 8,561 15,885 (126,000) (241,394) 9,580 (15,901) (297,978) 2,277 (15,995) 15,575 62,460 (109,298) (173) (520) (1,481) 9,600 72,721 (157,441) (66,930) 90,563 (187,814) (41,109) (10,672) (90,518) (1,995) (58,097) (101,049) 5,240 24,815 79,211 102,332 -

0% -9% -17% 3% 1% -36% -14% 2% -4% 0% -5% 4% 24% -9% 0% -2% -7% 0% 1% 1% -2% -5% 2% -22% 0% -10% -2% -2% 0% -3% -14% 1% 2% 23% 106% 0%

5%

(882,239)

-2%

(288,235)

-1%

(288,235)

-1%

60,000

4%

60,000

4%

380,000

-

0%

-

35,000

765,000

65,000

9%

$ 2,748,547

$ 113,402,407

(288,235)

44,211,833

$

0% -1% 6% 3% 4% -36% 2% 3% 2% 2% 6% 7% 28% 3% 2% 0% 0% 0% 3% 2% 4% 1% 4% 1% 0% -2% 0% 3% 8% 4% -1% 2% 2% 106%

$

3,259,568

3.0% $

0%

(137,089)

-15%

(2,625,880)

-2.3%

Page 1


COUNTY OF MONTGOMERY, VIRGINIA RECAP OF EXPENDITURES BY DIVISION FISCAL YEAR 2016

DIVISION LAW LIBRARY FUND SCHOOL OPERATING FUND SCHOOL NUTRITION FUND SCHOOL CAPITAL CONSTRUCTION COUNTY CAPITAL CONSTRUCTION DEBT SERVICE FUND EDA GRAND TOTAL ALL FUNDS (INC TRANSFERS) INTERFUND TRANSFERS

$

(76,491,740) $ (73,422,988) $ (66,591,073) $ (70,154,555) $ (66,808,491) $ (2,166,454) $ (68,974,945)

GRAND TOTAL EXCLUDING TRANSFERS

$

182,339,936

$ $ $ $ $ $ $ $

FY 14 Expended 12,563 95,453,768 3,945,744 246,417 881,063 24,226,997 50,000 240,464,869

$ 167,041,881

$ $ $ $ $ $ $ $

FY 15 Approved 17,600 97,048,320 4,286,867 1,614,927 700,000 24,223,859 380,000 238,414,412

$ 171,823,339

FY 15 Appropriated $ 17,600 $ 100,668,833 $ 4,286,867 $ 1,646,417 $ 902,089 $ 24,223,859 $ 380,000 $ 248,153,952

FY 16 Approved Addenda $ $ 2,131,454 $ $ $ 35,000 $ $ $ 4,915,001

FY 14 Appropriated $ 17,600 $ 97,540,975 $ 4,158,426 $ 5,346,417 $ 4,331,337 $ 24,245,987 $ 380,000 $ 258,831,676

$ 177,999,397

$ $ $ $ $ $ $ $

Base 17,600 98,374,301 4,552,043 1,681,920 730,000 23,921,038 380,000 240,310,762

$ 173,502,271

$ 2,748,547

$ $ $ $ $ $ $ $

Total 17,600 100,505,755 4,552,043 1,681,920 765,000 23,921,038 380,000 245,225,763

$ 176,250,818

Inc/(Dec) FY 16 Approved

Inc/(Dec) FY 16 Approved

Over FY 15 Approved

Over FY 15 Appropriated

$

$

3,457,435 265,176 66,993 65,000 (302,821) 6,811,351

%

$ 0% 4% 6% 9% -1% 0% 2.9% $

%

(163,078) 265,176 35,503 (137,089) (302,821) (2,928,189)

0% 0% 6% -15% -1% 0% -1.2%

(2,383,872)

3.6%

1,179,610

-1.7%

4,427,479

2.6%

(1,748,579)

-1.0%

Page 2


BUDGET SUMMARY

APPENDIX C


Summary of Authorized Full Time or Full Time Equivalent Positions

Division

Department

Approved

Approved

Approved

Approved

Approved

Approved

Approved

Approved

Full-Time

Part-Time

Total

Full-Time

Part-Time

Total

Full-Time

Part-Time

Approved Total

FY 14

FY 14

FY 14

FY 15

FY 15

FY 15

FY 16

FY 16

FY 16

110

County Administration

6.00

0.50

6.50

5.00

0.50

5.50

5.00

0.50

5.50

110

Emergency Services

1.00

0.00

1.00

1.00

0.00

1.00

1.00

0.00

1.00

110

Human Resources

4.00

0.00

4.00

4.00

0.00

4.00

4.00

0.00

4.00

110

Public Information Office

3.00

0.00

3.00

3.00

0.00

3.00

3.00

0.00

3.00

120

County Attorney

1.00

0.50

1.50

1.00

0.50

1.50

1.00

0.50

1.50

130

Finance Department

9.00

0.50

9.50

9.00

0.50

9.50

9.00

0.50

9.50

130

Purchasing

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

140

Information Technology

8.00

0.50

8.50

9.00

0.50

9.50

9.00

0.50

9.50

150

Commissioner of Revenue

8.00

0.00

8.00

8.00

0.00

8.00

8.00

0.00

8.00

152

Assessment

5.00

0.00

5.00

5.00

0.00

5.00

5.00

0.00

5.00

160

Treasurer

8.00

0.00

8.00

8.00

0.00

8.00

8.00

0.00

8.00

162

Treasurer- Collections

4.00

0.00

4.00

4.00

0.00

4.00

4.00

0.00

4.00

170

Registrar/Electoral Board

4.00

0.00

4.00

4.00

0.00

4.00

4.00

0.00

4.00

180

Internal Services-Garage

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

200

Commonwealth Attorney

11.00

0.00

11.00

11.00

0.00

11.00

11.00

0.00

11.00

210

Circuit Court

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

250

Clerk of Circuit Court

10.00

0.00

10.00

10.00

0.00

10.00

10.00

0.00

10.00

310

Sheriff-State

100.00

1.00

101.00

100.00

1.00

101.00

100.00

1.00

101.00

320

Sheriff-County

26.00

3.50

29.50

26.00

3.50

29.50

26.00

3.50

29.50

400

General Services Administration

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

400

Animal Control

3.00

1.25

4.25

3.00

1.25

4.25

3.00

1.25

4.25

400

Building & Grounds

7.00

0.00

7.00

7.00

0.00

7.00

7.00

0.00

7.00

400

Housekeeping

9.00

1.00

10.00

9.00

1.00

10.00

9.00

1.00

10.00

400

Lawns and Landscaping

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

400

Litter Control

1.00

0.00

1.00

1.00

0.00

1.00

1.00

0.00

1.00

400

Solid Waste Collections

5.00

11.40

16.40

5.00

9.60

14.60

5.00

9.60

14.60

420

Stormwater Management

2.00

0.00

2.00

1.00

0.00

1.00

1.00

0.00

1.00

420

Inspections

4.00

0.00

4.00

5.00

0.00

5.00

5.00

0.00

5.00

520

Human Services

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

520

RSVP

2.00

0.50

2.50

2.00

0.50

2.50

2.00

0.50

2.50

540

Social Services

63.00

0.00

63.00

63.00

0.00

63.00

63.00

0.00

63.00

700

Parks & Recreation

8.00

0.00

8.00

8.00

0.00

8.00

9.00

0.00

9.00

710

Regional Library

16.00

4.00

20.00

16.00

4.00

20.00

16.00

3.75

19.75

800

Planning & GIS

6.00

0.00

6.00

6.00

0.00

6.00

6.00

0.00

6.00

810

Economic Development

3.00

0.00

3.00

3.00

0.00

3.00

3.00

0.00

3.00

349.00

24.65

373.65

349.00

22.85

371.85

350.00

22.60

372.60

TOTAL


BUDGET SUMMARY

APPENDIX D


PROPOSED FY16 CLASSIFICATION AND COMPENSATION PLAN ‐ FULL‐TIME COUNTY OF MONTGOMERY

Grade

Minimum

Market

Maximum

ClassTitle

UNIFIED 105

$20,740

$26,340

$32,147

107

$22,866

$29,040

$35,442

108

$24,009

$30,492

$37,214

CUSTODIAN COOK LABORER SOCIAL WORK ASSISTANT I 109

$25,210

$32,016

$39,075 MAINTENANCE WORKER PUBLIC FACILITIES MAINTENANCE WORKER SOCIAL WORK ASSISTANT II UTILITY OPERATOR IV

110

$26,470

$33,617

$41,029 DSS AIDE LIBRARY SERVICE SPECIALIST OFFICE ASSISTANT

111

$27,794

$35,298

$43,080 ASSISTANT REGISTRAR CUSTOMER SERVICE REPRESENTATIVE DEPUTY COURT CLERK LIBRARY TECHNICIAN PUBLIC INFORMATION SPECIALIST SANITATION EQUIPMENT OPERATOR SENIOR OFFICE ASSISTANT TAX TECHNICIAN UTILITY EQUIPMENT OPERATOR UTILITY OPERATOR III

112

$29,650

$37,063

$47,441 ANIMAL CONTROL OFFICER CUSTODIAL SUPERVISOR DISPATCHER MAINTENANCE CREW LEADER MAINTENANCE MECHANIC/CARPENTER MAINTENANCE CREW LEADER - PARKS SENIOR DEPUTY COURT CLERK SENIOR TAX TECHNICIAN

113

$31,133

$38,916

$49,813 ELIGIBILITY WORKER HR TECHNICIAN PROGRAM ASSISTANT PSA CREW LEADER TAX SPECIALIST UTILITY OPERATOR II

114

$32,690

$40,862

$52,303 DIGITAL SERVICES SPECIALIST DISPATCH SUPERVISOR MECHANIC

115

$34,324

$42,905

$54,918 DEPUTY ASSISTANT REGISTRAR ELIGIBILITY INTAKE WORKER FRAUD INVESTIGATOR LEGAL ASSISTANT MULTI-MEDIA SPECIALIST


PROPOSED FY16 CLASSIFICATION AND COMPENSATION PLAN ‐ FULL‐TIME COUNTY OF MONTGOMERY

Grade 116

Minimum $36,040

Market $45,050

Maximum

ClassTitle

$57,664 COURT CLERK SUPERVISOR DEPUTY EMPLOYMENT SERVICES WORKER FAMILY SERVICES SPECIALIST PROCUREMENT TECHNICIAN PSA MAINTENANCE SUPERVISOR RSVP COORDINATOR SENIOR ELIGIBILITY WORKER SENIOR PROGRAM ASSISTANT UTILITY OPERATOR I

117

$37,842

$47,303

$60,548 ACCOUNTANT ASSISTANT BRANCH LIBRARY SUPERVISOR BENEFITS COORDINATOR BUILDING INSPECTOR COMPUTER TECHNOLOGY SPECIALIST LIBRARY PROGRAMS COORDINATOR SECRETARY TO THE BOARD TAX SUPERVISOR TECHNOLOGY SUPPORT SPECIALIST

118

$39,734

$49,668

$63,575 ADMINISTRATIVE MANAGER BRANCH LIBRARY SUPERVISOR CHIEF ANIMAL CONTROL OFFICER ELIGIBILITY SUPERVISOR LIBRARY ACQUISITION MANAGER LIBRARY BUSINESS MANAGER MAINTENANCE MANAGER MASTER DEPUTY RECREATION PROGRAM SUPERVISOR

119

$41,721

$52,151

$66,754 ASSISTANT COUNTY ASSESSOR ASSISTANT TO CO ADMINISTRATOR CHILD PROTECTIVE SERVICES WORKER DEPUTY - LIDS GIS ANALYST MASTER DEPUTY TREASURER PAYROLL SUPERVISOR WATER OPERATIONS SPECIALIST

120

$43,807

$54,759

$70,091 FAMILY SERVICES SUPERVISOR LIBRARY SERVICES MANAGER LIBRARY YOUTH SERVICES MANAGER PLANNER-COMPREHENSIVE AND DEVELOPMENT

121

$47,129

$57,497

$76,348 DEPUTY/INVESTIGATOR DEPUTY-EMT EMPLOYMENT SERVICES MANAGER SERGEANT WASTEWATER MANAGER


PROPOSED FY16 CLASSIFICATION AND COMPENSATION PLAN ‐ FULL‐TIME COUNTY OF MONTGOMERY

Grade

Minimum

122

$49,485

Market $60,372

Maximum

ClassTitle

$80,166 ASSISTANT DSS DIRECTOR ASSISTANT GENERAL SERVICES MANAGER BUSINESS AUDITOR CHILD PROTECTIVE SERVICES SUPERVISOR LIBRARY SYSTEMS ADMINISTRATOR PSA COORDINATOR

123

$51,959

$63,390

$84,174 BUILDING OFFICIAL HVAC TECHNICIAN PROJECT MANAGER - ECONOMIC DEVELOPMENT PSA ENGINEER SENIOR IT APPLICATIONS SPECIALIST

124

$54,557

$66,560

$88,383 CHIEF DEPUTY CLERK OF CIRCUIT COURT CHIEF DEPUTY COM OF REVENUE CHIEF DEPUTY TREASURER COUNTY ASSESSOR FINANCE MANAGER LIEUTENANT PROCUREMENT MANAGER SENIOR SYSTEMS ENGINEER

125

$57,285

$69,888

$92,802 GIS MANAGER PLANNING AND ZONING ADMINISTRATOR

126

$60,149

$73,382

$97,442 ASSISTANT COMMONWEALTH ATTORNEY CAPTAIN LEAD SYSTEMS ENGINEER MASTER CHIEF DEPUTY TREASURER WEB ARCHITECT

127

$64,209

$77,051

$105,945

128

$67,402

$80,904

$111,243

LEAD IT APPLICATIONS SPECIALIST CHIEF DEPUTY COMMONWEALTH ATTORNEY CHIEF DEPUTY SHERIFF

EXECUTIVE 223

$52,825

$63,390

$87,162 EMERGENCY SERVICES COORDINATOR HUMAN SERVICES DIRECTOR

224

$55,466

$66,560

$91,520

226

$61,152

$73,382

$100,900

PUBLIC INFORMATION DIRECTOR BUDGET MANAGER GENERAL REGISTRAR 228

$67,420

$80,904

$111,243 COMMISSIONER OF THE REVENUE COUNTY TREASURER LIBRARY DIRECTOR PARKS & RECREATION DIRECTOR SOCIAL SERVICES DIRECTOR


PROPOSED FY16 CLASSIFICATION AND COMPENSATION PLAN ‐ FULL‐TIME COUNTY OF MONTGOMERY

Grade 229

Minimum $70,791

Market $84,949

Maximum

ClassTitle

$116,805 GENERAL SERVICES DIRECTOR HUMAN RESOURCE DIRECTOR PLANNING DIRECTOR

230

$74,330

$89,196

$122,645 ENGINEERING AND REGULATORY COMPLIANCE DIRECTOR ECONOMIC DEVELOPMENT DIRECTOR FINANCIAL & MANAGEMENT SERVICES DIRECTOR INFORMATION TECHNOLOGY DIRECTOR

235

$94,866

$113,840

$156,530 CLERK OF CIRCUIT COURT DEPUTY COUNTY ADMINISTRATOR SHERIFF

237

$104,590

$125,508

$172,574

239

$115,311

$138,373

$190,263

SHERIFF - CAREER DEVELOPMENT COMMONWEALTH'S ATTORNEY


PROPOSED FY16 CLASSIFICATION AND COMPENSATION PLAN ‐ PART‐TIME COUNTY OF MONTGOMERY

Grade

Minimum

Market

Maximum

Class Title

UNIFIED 104PT

$8.99

$11.41

$13.92 SITE ATTENDANT

105PT

$9.44

$11.99

$14.63 ANIMAL CONTROL AIDE CUSTODIAN VAN DRIVER

107PT

$10.40

$13.21

$16.12 COOK

110PT

$12.04

$15.29

$18.67 LIBRARY SERVICE SPECIALIST

114PT

$14.88

$18.58

$23.79 DIGITAL SERVICES SPECIALIST

115PT

$15.62

$19.51

$24.98 CHILDREN'S PROGRAM SPECIALIST

116PT

$16.39

$20.49

$26.23 DEPUTY

117PT

$17.22

$21.51

$27.54 ACCOUNTANT


BUDGET SUMMARY

APPENDIX E


Where It Comes From FY 2016 Approved Budget $176.3 Million

Real Estate 37%

Personal Prop 7%

Sales Tax 5% Other 2% Mach &Tools 1% Business F&F 2%

Delinquent 2% Merch Capital 1%

Designated $'s 43% Mobile Homes <1%


Where It Goes FY 2016 Approved Budget $176.3 Million All School Funds 60% Law Library <1%

General Fund 26%

Debt Service ‐ Schools 11%

Debt Service ‐ County 3%

County Capital <1%


Undesignated Revenue $100.1 Million

Merch Capital Business F&F 1% Mobile Homes 3% Delinquent <1% 3%

Mach &Tools 2% Other 4% Sales Tax 9%

Real Estate 65%

Personal Prop 13%


General Fund FY 2016 Approved Budget $113.4 Million Tax Collections 2%

Education 39%

Contingencies 1%

School Capital 1%

Judicial Administration 2%

County Capital 1%

Public Safety 14%

Engineering and  Regulatory Compliance  1% General Services 4%

Debt Service 19% Health and Welfare 7% Other Agencies 1%

Library 2%

Parks and  Recreation 1%

Planning and Economic  Development 1%

EDA <1% General Govt. Admin. 5%


General Govt Functions FY 2016 Approved Budget $45.1 million Judicial Administration 4%

Planning and Economic  Development 2%

Contingencies 1% Tax Collections General Govt. Admin. 5% 13%

Parks and Recreation 2% Library 4% Other Agencies 4%

Health and Welfare 17%

Public Safety 35% General Services 11% Engineering and  Regulatory Compliance  2%


General Government Administration FY 2016 Approved Budget $6.0 million Financial and  Management Services 18%

County Attorney 5%

County Administrator 27%

Board of Supervisors 4%

Information Technology 24%

Insurance 4%

Human Services 7% Internal Services 4%

Registrar/Electoral Board 7%


School Funds FY 2016 Approved Budget $106.1 million School Operating 94%

School Cafeteria 4%

School Capital 2%


County Funding for Schools 50

Millions

Dollars

40

30

20

10

0 2007

2008

2009

2010

2011 2012 2013 2014 2015 2016 Fiscal Year All years are net of County funding provided for school debt service and school  capital


BUDGET SUMMARY

APPENDIX F


County Citiz ens

Elected Officials

Courtts

C Clerk of Circuit Court C Commissioner of Revenue R C Commonwealth Atttorney S Sheriff TTreasurer

Magistrate Circuit Court & Juries General District Court J & DR Courtss Law Library

Board off Supervisorrs

Registrar/ Electoral Bd.

County Administrattor

Emergency Services Economic Development General Gov’t Debt Service Human Resources Internal Services Planning and GIS Services Public Information

General Servvices Administration A Animal A Control Buildings B & Grouunds Central C Maintenaance Friends F of Animaal Care Housekeeping H Lawn L & Landscaaping Litter L Control Solid S Waste Collections

Engineering and Reegulatory Compliance Storrmwater Manageement Insppections Mid--County Landfill Soil Erosion & Sedim ment Cntrrl Thompson Lanndfill

Schhool Board

County Attorney

FFire and R Rescue

Health Department

Librrary Board Otheer Agencies

Public Servicee Authority (PSA A)

Soccial Services

Depputy County Ad ministrator

Financial andd Management Serrvices Budget Finance PSA Customeer Service Purchasing ment Risk Managem

Infformation Teechnology Inssurance Paarks and Reecreation

Human Seervices

Org ganization Chaart Montgomerry Coun nty, Virginia

Alternativee Community Prrograms Compreheensive Services Act Human Seervices Retired & Senior Volunteeer Program (RSV VP)


UNDERSTANDING THE BUDGET

MONTGOMERY COUNTY’S BUDGET PROCESS


UNDERSTANDING THE BUDGET PROCESS Preparation of The Annual Budget Montgomery County's annual budget begins with the proposed budget, the budget recommended by the County Administrator, and ends with the approved budget, which has been reviewed and adjusted by the Board of Supervisors. This budget document includes both the County's general government operating budget and Montgomery County Public Schools' operating budget. The Board of Supervisors holds public hearings at which citizens may express their views on the recommended budget. Such comments assist the Board of Supervisors in making decisions regarding spending. The County's 2016 Budget Calendar is as follows (some changes may occur during the process): Fiscal Year 2016 Budget Calendar DATE

TIME

ACTIVITY

January 2015 12 26

7:15 PM 7:15 PM

Public Hearing for citizen input. Budget work session - Revenue Estimates.

February 2015 9

7:15 PM

Presentation of school budget.

March 2015 9 23

6:00 PM 6:00 PM

Presentation of the FY 2016 Proposed Budget. Budget work session; establish advertised tax rate and advertised budget.

April 2015 9 20

6:00 PM 7:15 PM

Public Hearing on advertised tax rate and budget. (Special Meeting) Adopt budget and establish tax rate.

The County's Budget Process With the goal of allowing decision-makers to focus on broader issues, the budget document consolidates similar functions. Efforts to streamline the process and reduce the volume of paper generated have changed the process in past years. The FY 2016 budget continues to consolidate information and array budget data in ways that facilitate a broader understanding of the document. These include: â&#x20AC;˘

Base Budget Targets are established for budget requests. This allows for the delineation between previously approved funding levels and requested increases in items. o

Base Budget Targets are established as follows: 9 Personal Services - Includes all positions approved up to the issuance of the proposed budget, and covers the estimated costs in fringe benefits. 9 Operations and Maintenance Target - Caps funding at the level of the FY 15 Approved Budget, less adjustments for one-time only expenditure items. Understanding the Budget Process, Page 1


UNDERSTA ANDING THE BUD DGET PR ROCESS 9 Exc cludes Cap pital Outlay y - Capital Outlay req quests are presented separatelyy from the Bas se Budget. •

a Requests s are increa ased fundin ng over an nd above th he Base Bu udget Targe ets. They Addenda must be presented as Addend da to the Base B Budge et. This me eans that a additional ju ustification for increa ased fundin ng or the inclusion of o Capital O Outlay dolla ars must b be provided d with the request. hanges werre designed d to clearly identify inccreases to o operations,, initiatives proposed by b These ch departme ents, and all capital outlay items requested. r The chart b below depiccts the proccess.

Base Budg get

Total Buddget Addenda +

mated Costs for Co ontinued Estim Operations

= Dollars Over and a Above the Base Budget Target T for Operating and d Capital Items

d on Prior Year Ap pproved Based Budg get with Adjustmen nts

Dollars Requeested for New Or Expanded Services (Initiativves)

Base Budgget + Addendaa

udes: Exclu Mottor Vehicle Purchaases Offiice Furniture Other Equipment

Ho ow to Und derstand and Use e This Doc cument The FY 2016 budget doc cument is organized o in nto six majo or headingss, each of w which is sep parated by a la arge divider tab: o o o o o o

get Message Budg Table e of Conten nts Budg get Summary Unde erstanding the t Budget Reve enue Summ mary Expe enditure Pla ans

Inccluded under the lastt section; Expenditure E e Plans, arre 35 of th he County'ss major Diivisions or bud dget categ gories, whic ch include revenues earmarked d for use b by the spe ecific Division. Listed numerically according a to o a three-d digit code, each of th hese sub-ssections inccludes the Division’s Org ganizationa al Chart, Financial F Data, D Desc cription of the Divisio on as a w whole, Basse Budget Disscussion, Addenda A Discussion, D which inc cludes the County Ad dministrator’s recomm mendation. Alsso included are each Department D t’s Descripttion and Fin nancial Data a.

U Understanding tthe Budget Pro ocess, Page 2


UNDERSTANDING THE BUDGET PROCESS Division Financial Data - Provides a recap of the Division's funding history, including the Base Budget and addenda requests, as well as recommended funding by three categories: o Personnel Services o Operations and Maintenance o Capital Outlay Division Description, Base Budget Discussion, and Addenda Discussion - The Description section explains the Division as a whole. The Base Budget Discussion and Addenda Discussion justify and describe the County Administrator’s funding recommendations. Department Description and Financial Data - Presents historical budget data by major category for each department. The following column headings are used: FY 14 Revised Budget FY 14 Actual Budget FY 15 Approved Budget FY 16 Base Budget FY 16 County Administrator’s Recommended Addenda FY 16 County Administrator’s Recommended Total The County Administrator's Recommendation column identifies the amount of funding recommended for each major cost category by base budget and addenda. Revenue that has been designated to offset expenditures in divisions is also presented. These sources include State Compensation Board funding, fees and permit charges collected by the respective divisions and other sources related to each specific function. In the presentation format, designated revenues are totaled and subtracted from the expenditures, identifying the amount of the County’s undesignated general fund revenue needed to support the division’s expenditures.

Conclusion The Board of Supervisors uses this combination of documents and information to review and approve the annual budget. It is available as public information for review by any citizen who requests access to it and is found on the County’s web site at www.montva.com. A glossary of financial terms begins on the following page in an effort to assist citizens in reviewing and understanding the County's budget. If you have any questions about the County's budget or the budget process, please contact Montgomery County’s Office of Public Information at 382-5700.

Understanding the Budget Process, Page 3


GLOSSARY OF TERMS Addenda Request The request for funding amounts over and above the designated Base Budget targets. Appropriation An approval by the Board of Supervisors for County staff to make an expenditure or to incur debt using government resources. These are usually for specific, stated amounts over a one-year period. Appropriation Resolution The official act by the Board of Supervisors granting staff the legal authority to obligate or spend County funds. Approved Budget The budget enacted by the Board of Supervisors. Assessed Value The fair market value placed by the Commissioner of Revenue on personal and real property owned by County citizens. Real estate values are reassessed every four years. Base Budget A budget that shows how much it would cost in the next fiscal year to operate the same programs approved in the current year. Budget A financial plan for operating the County using estimates of costs (expenditures) and proposed methods for offsetting those costs (revenues). Budget Calendar The County's schedule of deadlines and events for preparing and adopting the next year's budget. Budget Document The County staffâ&#x20AC;&#x2122;s official report which presents the proposed budget to the Board of Supervisors. Budget Message The County Administrator's written synopsis of the proposed budget. This message analyzes budgeting issues and specific programs within the context of the County's economic climate. In addition, it gives the County Administrator an opportunity to highlight certain recommendations, which deserve special attention. Capital Assets Fixed assets with a value of at least $5,000 and an anticipated useful life of at least several years. Furniture and equipment are examples of fixed assets. Capital Improvement Program The County's five year plan for completing capital projects on an annual basis, with tentative beginning and ending dates for each, anticipated costs and options for financing them.

Understanding the Budget Process, Page 4


GLOSSARY OF TERMS Capital Projects Large one-time construction projects or purchases that are expected to provide services to citizens over a period of time. Examples of capital projects are the construction of new schools, fire stations, etc. Contingencies Special monies set aside for unforeseen costs or emergencies. These can also be dollars set aside for special purposes. Debt Service The repayment of County debt, including interest. Expenditures The cost of or payment for goods and services used in County operations. FTE Full Time Employee or Full Time Equivalent. Fiscal Year The County's financial reporting year, this begins on July 1 and ends on June 30 of the next calendar year. Function An overall type of activity performed by a division or organization. The County's budgets are divided into groups of divisions that perform similar functions. General Fund The part of the budget that accounts for day-to-day operating expenses for the County, including dollars transferred from the General Fund for support of the school system. This fund is separate from proprietary funds such as the PSA and IDA funds. General Obligation Bonds A promise from County government to pay for bonded debt (essentially a loan) based on its full faith and credit or basic power to pay debts with tax revenue. These bonds are used to finance long-term projects through payments of principal and interest over a period of years. Grant A gift of assets, usually cash, by a private or government funding source, to another organization. The County receives most of its grants for specific projects or programs from the federal or state government. However, private foundations sometimes contribute funds to the County. Internal Service Fund A type of fund covering costs for delivery of goods or services from one County program to another on a cost-reimbursement basis, such as the Motor Pool. Proposed Budget The initial budget prepared for and proposed to the Board of Supervisors by the County Administrator. Understanding the Budget Process, Page 5


GLOSSARY OF TERMS Revenue Income or increased assets for a specific fund. Tax Exempt Revenue Bonds Under the lease revenue method, the County and/or School Board transfer a “lease hold interest” (the legal right to use the property) to the Industrial Development Authority. The IDA then “leases back” these facilities and projects to the County and/or the School Board for a term equal to the debt service. The lease payments cover the debt service. These issuances were also structured with a Trustee. The Trustee must enforce all obligations. Consequently, the Trustee collects rental payments, pays bondholders, and monitors requisitions on the use of funds and issues checks to vendors from the proceeds. Tax Levy The total dollar amount of tax that should ideally be collected based on existing tax rates and assessed values of personal and real properties. Tax Rate The level at which taxes are imposed or charged for certain property owned by citizens and businesses. Unemployment Rate The Virginia Employment Commission's (VEC's) report of persons who are actively filed as not holding, but are seeking, a job for which they would receive compensation. This does not include persons who have no job, but do not consult the VEC for job placement services.

Understanding the Budget Process, Page 6


REVENUE SUMMARY

FISCAL YEAR 2016 APPROVED BUDGET


REVENUE SUMMARY FY 16 Overview of Economic Status The condition of the County economy is greatly affected by national and state economic conditions. The economy has an impact on County services and the County’s ability to pay for these services. A strong economy promotes more people working, more homebuyers, and more tax revenue. In contrast, a bleak economy means businesses close, unemployment rates increase, and the competition for government dollars increases. The state of the economy is the single most important factor in predicting growth and increased tax revenue. Predicting Future Revenue Collections • Real Estate values are based on the actual value as of January 1, 2014 and estimated increases from new construction. FY 2016 estimates for real estate are based on the County’s recent general reassessment effective January 1, 2015. The County is required to reassess properties at least once every four years. The value reported on January 1, 2014 of $7.3 billion has been reassessed and is now valued at $7.5 billion. New construction growth from the 2014 land book to the 2015 land book was $89.5 million. Growth from January 1, 2015 to January 1, 2016 is estimated to increase $80 million. •

Personal property tax collections are based on the 2014 tax book, which is the most recent documentation of assessment values. From this data, the 2015 values are estimated. In addition, prior year collection rates are used as predictors of future year collections. The rate of collection in FY 14 and FY 15 is used to estimate the rate of collection in FY 16. The 2015 personal property book will not be issued until at least September 1, 2015, which is in FY 16. As additional information is known, better estimates can be made.

Estimated values and collection rates can also change depending upon the fluctuations in the economy and interest rates. If consumer confidence wanes, the growth in sales tax collections, personal property values and the value of new housing starts are affected. Over the past several fiscal years, the County has experienced a downturn in housing starts, less growth in sales tax collections, and declining new car and truck registrations. This resulted in limited economic growth. Growth for the future looks more promising. While housing starts are still down significantly from prior years, the County is beginning to see improvement. County revenue growth, while still limited, indicates the economy is stabilizing.

CY 2015 is a reassessment year. By state law, the County is allowed to retain 1% of the value of the reassessment. This 1% allowable value provides $0.7 million in real estate tax for FY 2016. New construction provides an additional $0.7 million in growth. The Approved Budget maintains the current tax rate of 89 cents, providing an additional $0.7 million for FY 16. A revenue neutral rate, due to the reassessment, would be 88 cents or one cent less than the current rate. Total real estate revenue growth for FY 2016 is estimated at $2.1 million.

In FY 14, several revenue categories exceeded projections, while several fell short of the projected estimates. In FY 14, revenue collections were on target with overall estimates and revenue collections to date appear to be consistent with the budget targets. For FY 16,

Revenue Summary, Page 1


REVENUE SUMMARY FY 16 the County projects approximately $3 million in total undesignated revenue. Nearly half of this increase -- $1.4 million or 47% -- is associated with the 2015 reassessment of property values. Growth from new construction provides an additional $0.7 million for a total of a $2.1 million increase in real estate revenue. Personal property tax on motor vehicles is estimated to provide an additional $0.7 million and sales tax collections are estimated to provide $0.2 million. Designated revenues are estimated to remain relatively flat – with a slight increase of $0.3 million. Given current economic conditions, revenue growth for FY 16 is expected to reach $3.3 million. What is the National Economic Outlook? •

The state and local economy often mirrors national trends.

The United States unemployment rate changed significantly in 2008 and over the next four years, with record high unemployment rates due to the economic recession. According to the Bureau of labor Statistics, in 2008, the unemployment rate in was 5.8%. In 2009 and 2010, the unemployment rate increased dramatically to 9.3% and 9.6% respectively. In 2011, the rate began to decline, falling to 8.9% for 2011 to 8.1% in 2012, 7.4% for 2013, and 6.2% in 2014. Comparing the latest information, the unemployment rate for January 2015 was 5.7%, down from 6.6% in January 2014. This is the lowest level since 2008 when the recession began. This most recent data indicates that unemployment rates and the economy are improving. Some economists estimate that the unemployment could drop to as low as 5.3% by year-end 2015.

The U.S. Gross Domestic Product (GDP), which is the total market value of goods and services produced in the United States, is a good indication of economic trends. According to the Bureau of Economic Analysis, the GDP of the U.S. increased at a rate of 5.0% in the third quarter of 2014. For the fourth quarter, the rate increased by 2.6%. Analysts expect the economy to grow by 3.3% for 2015.

The Consumer Price Index (CPI) is a measure of inflation. In 2005, the percentage change (inflation rate) for the CPI was 3.4%. Over the past nine years, the CPI has averaged 2.2%. For 2013 and 2014, the rate was 1.5% and 1.6% respectively. Relatively low inflation rates mean that purchasing power and the cost for goods and services are remaining stable.

The housing market is still showing signs of improvement. According to the National Association of Home Builders, housing starts remain at levels that are consistent with an improving housing market. Rising home prices, improving unemployment rates, low mortgage interest rates, “pent up” housing demand, and growing consumer confidence all suggest positive attributes for growth in 2015.

National auto sales show positive gains which should translate into local growth in the upcoming year. Auto sales in the US were up 6% in 2014. Based on the latest data, forecasters estimate that U.S. auto sales could exceed 17 million in 2015 and reach as much as 20 million in 2018.

Revenue Summary, Page 2


REVENUE SUMMARY FY 16 •

The U.S. economy is showing signs of steady improvement. Most economic forecasts for gains in GDP show real growth of 3.1% to 3.3% for 2015. Improving unemployment rates, job growth, decreasing home inventory, increased auto sales, and increasing consumer spending confidence suggest solid growth for 2015.

What is the State Economic Outlook? •

Virginia’s economy is experiencing similar trends as the national economy.

Virginia’s unemployment rate had also fallen for several years, then increased as the recession hit. Just like the nation, in 2011, the rate began to decrease. According to the VEC, the unemployment rate for the State of Virginia in 2008 was 4.0%. In 2009 and 2010, the unemployment rate increased dramatically to 7% and 7.1%. In 2011, the rate began decreasing. In 2011 and 2012, the rate decreased to 6.4% and 5.9% respectively. For 2013 the rate decreased to 5.5%, the lowest rate since 2008. Comparing the latest information, the unemployment rate for December 2014 was 4.5%, down from 4.8% in December 2013.

Like the U.S. economy, the Virginia economy is estimated to provided modest, but below trend, growth for 2015.

State General Fund revenues for FY 2014 fell by 1.6%. This was the first time since the recession that General Fund revenues were on the decline from the previous year. Most of the shortfall was due to non-withholding collections. State General Fund revenue projections for FY 2015 and FY 2016 remain below the state’s normal trend, due to a slow economic recovery. Sales tax collections are estimated to improve further into FY 2015 and FY 2016, with growth estimated at 4.3% and 2.9% respectively.

Based on the latest data, Virginia’s economic outlook is consistent with national trends with the economy showing some signs of improvement. However, economists at the state level expect slower growth than will be gained nationally in 2015. Recent data shows that unemployment rates, while improving, are still higher than in recent years. Personal income is estimated to grow by 3.7% to 3.8% in each of the next two years; and employment is expected to grow by 0.9% to 1.4% in each of the next two years. Overall, Virginia’s economy has fared far better than many other states, and unemployment rates are lower than the average of the nation.

What about Local Growth? •

Montgomery County is not immune to the trends being experienced at the State and national levels. Like national and state trends, Montgomery County’s unemployment rate had fallen in recent years, then increased sharply, and now is beginning to decline as the economy recovers. According to the Virginia Employment Commission, Montgomery County’s unemployment rate was 4.1% in 2008. In 2009 and 2010, the unemployment rate increased dramatically to 7.2% and 7.5% respectively. In 2011 and 2012, the rate dropped to 6.6% and 6.0% respectively. Comparing the latest information, the unemployment rate for December 2014 was 4.3%, down from 4.5% in December 2013.

Revenue Summary, Page 3


REVENUE SUMMARY FY 16 •

New car registrations for the first two quarters of calendar year 2014 compared to the first two quarters of calendar year 2013 were down 23%. New truck registrations for the first two quarters calendar year 2014 compared to the first two quarters of calendar year 2013 were down 12%. In total, new vehicle registrations were down 22%. Last year, the County had a large increase in vehicle sales that were consistent with national treads. Given this reduction in local sales, the projection going forward provides for modest growth of $15 million in new motor vehicle value for FY 2016.

New real estate construction values going forward are consistent with the value gains achieved over the past several years. Prior to the recession, the County averaged between $100 and $150 million in new real estate construction growth. Actual growth from CY 2011 to CY 2012 was $28 million; actual growth from CY 2012 to CY 2013 was $49 million; actual growth from CY 2013 to CY 2014 was $61 million and the 2015 land book shows new construction value at $89.5 million. Based on available building permit data, estimates for CY 2016 have been set at $80 million.

Future sales tax collections look more promising than in the recent past. In 2008, sales and use taxes reached a peak of $7.3 million before the recession hit. For the next three fiscal years, the County collected less revenue in this category than it collected in 2008. For fiscal year 2014, the County collected $7.9 million and expects to collect $8.6 million for FY 15. The estimate for FY 16 collections is $8.8 million.

FY FY FY FY FY FY FY FY FY

Sales and Use Tax Collections 08 $7,333,314 09 $7,205,999 10 $6,885,153 11 $7,184,055 12 $7,639,848 13 $7,986,545 14 $7,939,087 15 $8,648,368 16 $8,833,416

Unlike some of its counterparts, Montgomery County has experienced slow and steady growth patterns. The County’s revenue structure, job base, and major economic contributors provide a strong foundation for sustained growth. During the real estate “boom”, the County did not experience dramatic upswings in real estate valuation; therefore, huge downswings in value did not occur as the economy went into recession. While growth is limited due to issues still plaguing the boarder economy, positive incremental growth is occurring.

State Budget: Local Impact •

Over the past several fiscal years, the state has reduced the amount of funding provided to local governments. Public education, public safety, Constitutional Officers, local libraries, and other local services have all been affected. In many areas, the state has shifted the burden of revenue generation on local governments.

Based on the conference report from the General Assembly, the $159,844, Montgomery County’s state “flexible cut,” that was originally in the Governor’s Proposed State Budget was restored for FY 16 eliminating this state revenue reduction.

Other miscellaneous increases in state funding approved by the General Assembly include Compensation Board funding increases for the entry level sheriff deputy positions and an across the board 2% increase for state supported local employees on September 1, 2015. Revenue Summary, Page 4


RE EVENUE SUMMAR S RY FY 16 Since the Countty pays sig gnificantly more than n the state e approved d salaries for these positions, these in ncreases ad dd to the County’s dessignated revenue sourrces. •

e Montgom mery Countty Public School S Sysstem, the G Governor’s budget includes an For the additional $509,3 328 million in new fun nding (this does not in nclude the $213,600 in monies e e-backpac ck initiative)). earmarrked for the

Co ounty Res sources Re esources within the Co ounty budge et are class sified as eith her designa ated or und designated. •

Design nated Reso ources repre esent revenue accou nts which a are manda ated for spe ecific uses includin ng: ¾ ¾ ¾ ¾

upport from the State Compensa ation Board for constitutional officcers, court fees, fees Su forr services and a program ms Dirrect state aid a for public c assistanc ce paymentts Sta ate and fed deral funds for schools s Su upport for human services programs

Undesiignated Re esources fall into two categories: c undesigna ated revenu ue and fund d balance. Undesiignated Re evenue rep presents ac ccounts wh hich may be used in n the budg get at the Board’s s discretion n. These accounts a in nclude prop perty taxess, sales taxxes, and sim milar local source es of revenu ue. Total budgeted b re evenue for FY 16 is $ $176.3 million with $76.2 million considered design nated. Of this design nated amou unt, $60.7 m million or 8 80% is earm marked for s. Designa ated resources are mandated m fo or specific uses. Undesignated d Revenue schools dollars that may be b used in the t budget at the Boarrd’s discrettion, total $100.1 millio on. Of this amoun nt, $44.2 million m goes to the pub blic schoolss for opera ations, and $21.5 milllion of the undesignated dolllars supporrt debt service costs fo or county fa acilities inclu uding public schools.

Revenue Sum mmary, Page 5


REVENUE SUMMARY FY 16 Current Property Taxes 2015 General Reassessment •

Montgomery County is required by state code to reassess real estate at least once every four years. State law requires that should the increase in values be above 1%, the locality must lower the rate, show the impact of the increase in real estate values, or increase taxes.

Real Estate values totaled $7.3 billion on the 2014 land book including the land use value. Calendar year 2015 is a reassessment year and the $7.3 billion in 2014 is now valued at $7.5 billion, a 2% increase. New construction growth for CY 2015 land book is $89.5 million. For the CY 2016 land book, growth is estimated at $80 million.

Real Estate Values 8

6.83 6.49 6.67

Billions

6

6.9

7.16 7.19 7.24

7.3

7.5

7.6

4.84

4 2 0 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 Calendar Year

County Tax Rates There is no change in the tax rates from FY 15 to FY 16. All rates are per $100 of assessed value.

County Tax Rates Real Estate Tax Rate Personal Property Machinery & Tools Merchants Capital Mobile Homes

FY 15 $0.89/100 $2.55/100 $1.82/100 $3.05/100 $0.89/100

FY 16 $0.89/100 $2.55/100 $1.82/100 $3.05/100 $0.89/100

Revenue Summary, Page 6


REVENUE SUMMARY FY 16 Real Estate Tax Rates •

As the graph on the next page denotes, the Board of Supervisors has often reduced the tax rate in the years of the general reassessment when the increase in value was significant. Since the increase in value due to the 2015 general reassessment was 2%, the “revenue neutral” rate would equal 88 cents per $100 of assessed value, a reduction of 1 cent from current rate of 89 cents. The FY 16 Approved Budget uses a real estate tax rate of 89 cents which was the tax rate for FY 2015.

Tax Rate History

74

67

63

FY 06

FY 07

FY 08

71

71

74

75

FY 09

FY 10

FY 11

FY 12

87

89

89

89

FY 13

FY 14

FY 15

FY 16

Personal Property Tax Assessments •

Personal Property Tax is assessed on cars, vans, pick-up trucks, utility trailers, boat trailers, motorcycles, and similar property owned by individuals and businesses. For the FY 16 budget, the tax rate is the same as FY 15.

In FY 10, the value on the personal property book for motor vehicles dropped dramatically due to a change in vehicle valuation by the National Automotive Dealers Association (NADA) from an oversupply of used vehicles on the market. This resulted in a $33 million drop in personal property valuation for motor vehicles. To help offset this shortfall in FY 11, the method of valuation for motor vehicles was changed from loan value to trade value. Collections for FY 14 were $11.3 million. For FY 15 and FY 16, collections are estimated at $11.8 million and $12.5 million respectively.

Motor Vehicle Revenue Millions

$15,000,000 $10,000,000 $5,000,000 $0 FY 06 FY 07

FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 Fiscal Year

Collections

Revenue Summary, Page 7


REVENUE SUMMARY FY 16 •

Changes in the Car Tax Relief program made by the General Assembly became effective in FY 07. These changes reduce the amount of funding the State provides for Car Tax Relief. Individuals no longer receive a 70% reduction on their Car Tax bills. Each year the percentage of relief changes. The percentage of relief for FY 15 is 44.65% and the percentage for FY 16 will be known in the fall of 2015.

Other Personal Property Taxes •

Machinery and Tools is a tax on businesses at $1.82 per $100 in value which is assessed at 60%/50%/40% depending on the number of years the asset has been owned. Since FY 07, revenue collections have been relatively flat, averaging close to $2 million per year. The County estimates $2.2 million in collections for FY 15. The FY 16 estimate has been set at $2.3 million. Machinery and Tool Revenue

2.3 M i l l i o n s

2.2

2.2

2.2 2.1

2.1

2.1

2.2

2.2 2.1

2.2

2.1

2 1.9 1.8 FY 07

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

Merchants Capital is a tax on the value of inventory at $3.05 per $100 and is assessed at 20% of the actual value. In FY 05, the tax rate was lowered from $4.50 to $3.05 which generated a 38% increase in value deemed to be from car dealerships retaining their inventory within the County. In FY 11, the County lowered the estimate to $0.9 million due to declining inventories at local automotive dealers in the County. The County estimates $1.1 million for FY 15. The FY 16 estimate has been set at $1.2 million. Merchants Capital 1.2 FY 16

1.1

FY 15 F i s c a l

1.2

FY 14 0.9 FY 13 0.9 FY 12 0.9 FY 11

Y e a r

1.0 FY 10 1.0

FY 09

1.0

FY 08

1.0

FY 07

Collections  (in millions)

Revenue Summary, Page 8


REVENUE SUMMARY FY 16 Local Sales Tax: Growth of Retail Sales •

FY 09 was the first year in which actual revenue collections came in lower than the prior fiscal year. In FY 10, the County received $6.9 million, the lowest collection since FY 07. As the economy declined so has sales tax revenue. In FY 12, collections increased as the economy began to stabilize. For FY 15, the County is estimating $8.6 million in sales tax revenue. The FY 16 estimate has been set at $8.8 million. $10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0

Sales Tax Collections

FY 07 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 Fiscal Year

Fund Balance •

No General Fund balance dollars have been used to balance the FY 16 budget.

$221,920 in School Capital Construction fund balance is transferred to the Debt Service Fund for School Debt Service for FY 16. In prior years, the County earmarked 4 cents of the tax rate for new school construction which has been used to offset the cost of debt service. In FY 10, the County transferred $1,873,545 from this fund to cover a portion of debt service costs for the 2008 debt issued for new schools. In FY 11, the County transferred $1,893,883. The County transferred $1,455,683 in FY 12, $932,223 in FY 13, $246,417 in FY 14, and $214,927 in FY 15.

Reserve Funds •

A reserve fund is defined as an account used either to set aside revenues that are not required for expenditure in the current year or earmark revenues for a specific future purpose.

Why Do We Need Reserve Funds and a Cash Flow Reserve? •

The financial health of a locality is determined based on its “operating position” which refers to three factors: o

The County’s ability to balance the budget using current revenue (not using fund balance in the operating budget). Revenue Summary, Page 9


REVENUE SUMMARY FY 16

o

The County’s ability to maintain reserves for emergencies (establishing reserve funds for specific purposes).

o

The County’s ability to maintain sufficient cash to pay expenses on a timely basis (ensuring an adequate level of cash flow reserves).

Setting aside monies through reserve funds will help further declines in County revenues in the upcoming fiscal year.

Why Shouldn’t We Use Reserve Money to Balance the Budget? •

These funds are “non-recurring”. The use of these funds can only be for items that do not require expenditures in future years (one-time-only expenses). These funds cannot be used for salary increases, additional personnel, or program expansion that recurs in future years. For example, if $1,000,000 of reserve monies were used in the budget to cover salaries, the next year there would be $1,000,000 worth of costs and $1,000,000 less money. The County’s financial advisors have recommended a policy of maintaining undesignated fund balance between 8% and 10% of operating revenue.

Cash Flow Reserve sets aside approximately $22.8 million or 13% of the total FY 16 Budget for emergency and unforeseen circumstances to ensure sufficient cash to pay the bills.

Debt Service Reserve – Through this reserve fund, money can be earmarked to address unanticipated “peaks” in debt service costs or buy down debt service costs as the annual payments begin to decrease. In FY 10, monies from this reserve were combined with monies from the Rainy Day Fund to “shave the peak” in debt service over a 6 year period. Because of this, there are no funds in this reserve for FY 16.

Landfill Post Closure Reserve – The Landfill Closure reserve sets aside monies for the costs associated with monitoring and remediation of a landfill after it is closed in order to meet the requirements of the Department of Environmental Quality. The reserve is $250,000.

Facilities and Maintenance Reserve – This reserve fund earmarks monies for facilities and general maintenance items. This reserve differs from the Capital Reserve in that the Capital Reserve focuses on major capital projects designed to meet long-term needs. Items supported through this reserve would be for purchases that are considered a part of general operations such as machinery, equipment, general repairs, and upkeep of facilities and grounds. The reserve is $1,372,000.

Capital Reserve – This account reserves funds for transfer to support projects in the Capital Budget. The reserve is $457,673.

Technology Reserve – This account reserves funds for technology projects and infrastructure requirements from monies remaining from the Information Technology Department budget at year end. The reserve is $576,785.

Rainy Day Fund Reserve – In FY 09, this account was established and reserved $1,000,000 to adjust for unanticipated financial issues. The reserve is $1,000,000. Revenue Summary, Page 10


REVENUE SUMMARY FY 16 Conclusions •

The approved real estate tax rate is set at 89 cents for the FY 16 Budget, representing a one cent increase over the revenue neutral rate of 88 cents resulting from the 2015 general reassessment. 89 cents is the same rate as adopted for the FY 15 budget.

Given the uncertainty of the ability to meet the current year revenue estimates combined with the unknown expenditures that may occur, the County’s one-time reserve funds are intended to enable the County to react positively to future circumstances.

Revenue Summary, Page 11


REVENUE SUMMARY

APPENDIX A


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2016 REVENUE ESTIMATES FY 14 REVISED ESTIMATE

FY 14 REALIZED

FY 15 ESTIMATE

FY 16 ESTIMATE

INC/(DEC) FY 16 BUDGET FROM FY 15 BUDGET $ %

GENERAL FUND GENERAL PROPERTY TAXES REAL ESTATE PROPERTY TAX (DEC) REAL ESTATE PROPERTY TAX (JUNE) PERSONAL PROPERTY TAX MOTOR VEHICLES PERSONAL PROPERTY TAX RELIEF MOTOR VEHICLES PERSONAL PROPERTY BUSINESS FURN & FIXTURES PERSONAL PROPERTY COMPUTER EQUIPMENT PERSONAL PROPERTY MOBILE HOMES TAX AIRCRAFT TAX MACHINERY & TOOLS TAX MERCHANTS CAPITAL TAX PUBLIC SERVICE CORP TAXES RE & PP (DEC) PUBLIC SERVICE CORP TAXES RE (JUNE) DELINQUENT PROP TAX ROLLBACK TAXES PRE-PAID & OTHER PROPERTY TAXES PENALTY ALL PROP TAX INTEREST ALL PROP TX ADMIN FEE-DELINQ TP SUBTOTAL GENERAL PROPERTY TAXES OTHER LOCAL TAXES 02 412101 LOCAL SALES AND USE TAX 02 412201 CONSUMER UTILITY TAX 02 412202 CONSUMER UTILITY TAX - 177 02 412401 TELECOMMUNICATIONS TAX 02 412501 UTILITY LICENSE TAX 02 412503 CONSUMPTION TAX 02 412504 CONSUMPTION TAX - 177 02 412601 MOTOR VEHICLE LICENSE 02 412701 BANK STOCK TAX 02 412801 RECORDATION TAX 02 412802 ADDITIONAL TAX ON DEEDS 02 412901 TRANSIENT OCCUPANCY TAX 02 412902 TRANSIENT OCCUPANCY TAX - 177 02 412905 MEALS TAX SUBTOTAL OTHER LOCAL TAXES

30,133,575 30,219,905 7,482,380 4,754,279 2,312,208 305,244 196,707 17,710 2,210,044 948,402 960,949 947,139 1,892,280 10,000 425,000 183,000 26,608

30,279,960 30,176,052 6,567,076 4,754,279 2,675,449 341,602 194,671 74,646 2,228,674 1,233,315 1,120,656 1,003,961 1,929,387 676 352,560 434,929 182,209 102,207

30,396,059 30,503,109 7,026,081 4,754,279 2,673,968 342,822 196,861 55,428 2,227,096 1,102,936 1,012,825 999,562 2,082,617 5,000 425,000 180,000 15,000

31,446,052 31,584,180 7,698,711 4,754,279 2,760,879 371,350 198,430 44,034 2,281,180 1,187,006 1,011,645 1,000,043 2,168,287 5,000 435,000 183,000 15,000

1,049,993 1,081,071 672,630 86,911 28,528 1,569 (11,394) 54,084 84,070 (1,180) 481 85,670 10,000 3,000 -

83,025,430

83,652,307

83,998,643

87,144,076

3,145,433

8,180,311 645,000 18,800 1,078,174 17,825 97,000 6,000 700,000 42,300 640,000 157,000 4,956 45,820 235,000

7,939,087 653,777 18,243 1,016,523 17,157 108,368 6,072 662,591 28,184 792,332 221,578 631 20,164 230,425

8,648,368 655,000 18,000 1,048,174 18,000 100,000 6,000 700,000 28,000 750,000 160,000 4,000 37,000 220,000

8,833,416 650,000 18,000 1,023,384 18,000 110,080 6,000 680,000 28,000 500,000 138,000 600 20,000 235,000

185,048 (5,000) (24,790) 10,080 (20,000) (250,000) (22,000) (3,400) (17,000) 15,000

2% -1% 0% -2% 0% 10% 0% -3% 0% -33% -14% -85% -46% 7%

11,868,186

11,715,132

12,392,542

12,260,480

(132,062)

-1%

Page 1

3% 4% 10% 0% 3% 8% 1% -21% 2% 8% 0% 0% 4% 0% 2% 2% 0% 4%


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2016 REVENUE ESTIMATES FY 14 REVISED ESTIMATE OTHER UNDESIGNATED REVENUE 02 413305 LAND TRANSFER FEE 02 414101 COURT FINES & FORFEITURES 02 415102 INTEREST ON CHECKING 02 415201 RENTAL OF PROPERTY 02 415207 SALE OF SURPLUS/SALVAGE 02 416608 RETURNED CHECK 02 419108 RECOVERED COSTS 02 422103 MOTOR VEHICLE CARRIER TAX 02 422105 MOBILE HOME TITLING TAX 02 422109 4% CAR RENTAL TAX 02 422112 PYMNT IN LIEU OF TX-PARKS 02 433295 MINERAL ROYALTIES SUBTOTAL OTHER UNDESIGNATED REVENUE

FY 14 REALIZED

FY 15 ESTIMATE

FY 16 ESTIMATE

INC/(DEC) FY 16 BUDGET FROM FY 15 BUDGET $ %

1,800 135,000 202,200 171,984 4,000 15,000 128,170 66,000 21,500 10,000 -

2,078 128,769 157,347 315,698 328,543 1,523 8,950 159,617 45,115 45,324 20,368 442

1,800 120,000 185,000 119,984 160,000 55,000 40,000 15,000 -

2,000 130,000 140,000 171,984 150,000 45,000 40,000 15,000 -

200 10,000 (45,000) 52,000 (10,000) (10,000) -

11% 8% -24% 43% -6% -18% 0% 0% -

755,654

1,213,774

696,784

693,984

(2,800)

0%

GENERAL FUND BALANCE 02 451203 (TO)FROM UNDESIGNATED FUND BAL 02 451205 (TO)FROM DESIG FUND BALANCE

9,665,874 4,045,238

-

-

-

-

-

SUBTOTAL GENERAL FUND BALANCE

13,711,112

-

-

-

-

-

TOTAL UNDESIGNATED REVENUE

109,360,382

96,581,214

3,247

4,273

207,800

208,189

97,087,969

100,098,540

3,010,571

3%

DESIGNATED RESOURCES BOARD OF SUPERVISORS 02100 419108 RECOVERED COSTS

-

-

-

-

9,800

13,300

3,500

-

-

-

COUNTY ADMINISTRATION 02110 419108 RECOVERED COSTS

36%

COUNTY ATTORNEY 02120 419120 BOE-COSTS

-

523

-

FINANCIAL & MANAGEMENT SERVICES 02130 419108 RECOVERED COSTS

125,000

110,549

125,000

138,000

13,000

Page 2

10%


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2016 REVENUE ESTIMATES FY 14 REVISED ESTIMATE

FY 14 REALIZED

FY 15 ESTIMATE

FY 16 ESTIMATE

INC/(DEC) FY 16 BUDGET FROM FY 15 BUDGET $ %

INSURANCE 02132 419108 RECOVERED COSTS

126,000

4,063

126,000

-

(126,000)

-100%

4,983

4,800

4,983

-

(4,983)

-100%

192,148

184,539

192,621

197,709

1,800 -

1,480 170

1,800 -

1,800 -

180,980

173,044

181,425

140

140

43,773

520 46,364

17,700 24,500 3,500 6,000 40,000 -

4,943 753 1,283 4,575 72,695 -

INFORMATION TECHNOLOGY 02140 419108 RECOVERED COSTS COMMISSIONER OF REVENUE-COMP 02150 423100 SHARED EXPENSES

5,088

3%

-

0% -

184,340

2,915

2%

-

14,000

14,000

0%

-

-

-

-

45,086

45,837

751

2%

17,700 24,500 3,500 6,000 40,000 -

17,700 24,500 3,500 6,000 40,000 -

-

0% 0% 0% 0% 0% -

ASSESSMENT - COUNTY 02152 413304 LAND USE APPLICATION FEE 02152 419108 RECOVERED COSTS TREASURER - COMP BD 02160 423100 SHARED EXPENSES TREASURER - COLLECTIONS 02162 416010 FEES ELECTORAL BOARD 02170 419108 RECOVERED COSTS 02170 419108 RECOVERED COSTS 02170 423100 SHARED EXPENSES INTERNAL SERVICES 02180 415212 MILEAGE 02180 415209 PROCEEDS FROM RESALE 02180 415211 SALE OF PHOTOCOPIES 02180 419108 RECOVERED COSTS 02180 419107 GARAGE CHARGES INTERNAL 02180 419111 VEHICLE MAINTENANCE 02180 419112 CANTEEN FUND

Page 3


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2016 REVENUE ESTIMATES FY 14 REVISED ESTIMATE

FY 14 REALIZED

FY 15 ESTIMATE

FY 16 ESTIMATE

INC/(DEC) FY 16 BUDGET FROM FY 15 BUDGET $ %

COMMONWEALTH ATTORNEY 02200 416011 J&D DELINQUENT COLLECTIONS 02200 416012 GENERAL DISTRICT BBURG DEL COLLECTIONS 02200 416013 GENERAL DISTRICT CBURG DEL COLLECTIONS 02200 416014 CIRCUIT COURT DELINQUENT COLLECTIONS 02200 419104 CONFISCATIONS 02200 423100 SHARED EXPENSES 02200 423200 COMMONWEALTH ATT'Y FEES

7,000 15,000 40,000 39,000 35,341 628,959 2,600

3,837 12,994 56,758 47,438 35,421 624,050 7,240

7,000 15,000 40,000 39,000 629,956 2,600

7,000 15,000 40,000 39,000 666,576 2,600

36,620 -

0% 0% 0% 0% 6% 0%

7,500 -

7,500 5,181

7,500 -

7,500 -

-

0% -

-

-

-

-

-

-

CIRCUIT COURT 02210 416016 JUDGE'S SECRETARY SALARY 02210 419108 RECOVERED COSTS 02210 419122 JURYREIM GENERAL DISTRICT COURT 02220 414204 COURTHOUSE MAINTENANCE FEES CIRCUIT COURT CLERK 02250 416010 FEES 02250 410107 JURY FEES 02250 419108 RECOVERED COSTS 02250 423100 SHARED EXPENSES

75,000 388,493

46,949 3,337 385,009

75,000 -

75,000 -

-

0% -

389,447

394,853

5,406

1%

8,389 3,878,753 139,074

12,620 3,859,243 173,836

3,888,111 139,074

3,954,090 139,074

65,979 -

2% 0%

187,810 9,000 50 500 140 4,137

174,688 9,080 657 108 4,137

187,810 9,000 50 500 140 4,137

187,810 9,000 50 500 140 4,137

-

0% 0% 0% 0% 0% 0%

SHERIFF - COMP BOARD 02310 419108 RECOVERED COSTS 02310 423100 SHARED EXPENSES 02310 424415 LOCAL JAIL BLOCK GRANT SHERIFF - COUNTY 02320 412301 E-911 TAX 02320 414200 COURTHOUSE SECURITY FEE 02320 414206 JAIL FEES 02320 414207 JAIL - NONCONSECUTIVE DAYS 02320 414208 DNA FEE 02320 415103 INTEREST ON SAVINGS 02320 416010 FEES

Page 4


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2016 REVENUE ESTIMATES

02320 419104 CONFISCATIONS 02320 419105 JAIL INMATE TELEPHONE 02320 419106 INMATE MEDICAL REIMBURSEMENT 02320 419108 RECOVERED COSTS 02320 419114 PRISONER/BOARDING 02320 419115 FINGERPRINTING 02320 419123 HEM DRUG TESTING 02320 419124 HEM MONITORING 02320 419125 HEM CONNECTION 02320 424404 FEDERAL CONFISCATIONS 02320 424415 LOCAL JAIL BLOCK 02320 424460 WIRELESS 911 02324 419108 RECOVERED COSTS

FY 14 REVISED ESTIMATE 12,457 25,000 800 101,235 800 800 10,000 92,000 2,500 2,162 40,211 -

FY 14 REALIZED 12,515 16,724 940 100,573 800 1,094 6,520 45,430 5,403 2,162 42,103 -

FY 15 ESTIMATE 25,000 800 1,000 800 800 10,000 92,000 2,500 40,211 -

FY 16 ESTIMATE 25,000 800 103,000 800 800 10,000 92,000 2,500 40,211 -

INC/(DEC) FY 16 BUDGET FROM FY 15 BUDGET $ % 0% 0% 102,000 10200% 0% 0% 0% 0% 0% 0% -

FIRE AND RESCUE 02330 419108 RECOVERED COSTS

-

-

-

-

-

-

17,700 -

26,966 12,159

24,270 -

24,270 -

-

0% -

40,000 16,800 88,000 56,000

45,130 18,900 1,937 54,793

40,000 11,665 130,000 50,000

40,000 11,665 168,000 81,330

38,000 31,330

0% 0% 29% 63%

21,500

-

21,500

21,500

-

0%

40,700 16,450

6,154 27,709

40,700 16,450

40,700 16,450

-

0% 0%

ANIMAL CONTROL 02340 413100 ANIMAL LICENSES 02340 413101 DOG & CAT STERILIZATION GENERAL SERVICES 02400 414204 COURTHOUSE MAINTENANCE FEES 02400 414205 HHS MAINTENANCE FEES 02400 419108 RECOVERED COSTS 02400 419110 HEALTH & HUMAN SVCS UTILITIES MAINTENANCE B&G COURTHOUSE 024002 424415 LOCAL JAIL BLOCK SOLID WASTE COLLECTION 02410 412201 CONSUMER UTILITY TAX 02410 416082 WASTE COLLECTION AND DISPOSAL 02410 424407 LITTER CONTROL GRANT

Page 5


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2016 REVENUE ESTIMATES FY 14 REVISED ESTIMATE

FY 14 REALIZED

FY 15 ESTIMATE

FY 16 ESTIMATE

INC/(DEC) FY 16 BUDGET FROM FY 15 BUDGET $ %

ENGINEERING/ENVIRONMENTAL SVC 02400 413308 BUILDING PERMITS 02400 413309 OCCUPANCY PERMITS 02400 413310 ELECTRICAL PERMITS 02400 413311 MECHANICAL PERMITS 02400 413312 PLUMBING PERMITS 02400 413323 MANUFACTURED HOUSING PERMITS 02400 413325 REINSPECTION PERMITS 02420 413324 SOIL EROSION PERMITS 024290 413327 STORMWATER FEES

92,500 500 30,300 28,700 16,100 12,600 1,400 23,900 -

83,537 300 33,893 42,601 27,451 9,334 2,400 22,420 -

81,000 750 15,875 15,840 24,000 5,950 2,000 23,900 -

81,000 750 15,875 15,840 24,000 5,950 2,000 23,900 20,385

-

0% 0% 0% 0% 0% 0% 0% 0%

4,500

3,600

4,500

4,500

-

0%

1,162,784

33,552 569,498

1,162,784

1,162,784

-

0%

12,000 9,663 50,043 6,051 49,927

12,270 16,231 50,043 276 55,978

12,000 48,543 6,051 49,927

12,000 48,543 49,392

70,000 4,167,997 169,998

136,443 4,168,904 150,605

70,000 4,167,997 169,998

70,000 4,189,480 198,107

1,500 9,000

1,140 200 1,584

1,500 9,000

AUTOMOBILE GRAVEYARD 02430 413301 AUTOMOBILE GRAVEYARD LICENSE COMPREHENSIVE SERVICES ACT 02510 419108 RECOVERED COSTS 02510 424445 COMPREHENSIVE SERVICES ACT HUMAN SERVICES 02520 419458 CSA ADMINISTRATION 02520 416158 DONATIONS 25202 433107 R.S.V.P. GRANT 25205 413300 USER FEES 25205 416156 FLOYD CONTRIBUTION 25205 424412 VJCCCA GRANT

(6,051) (535)

0% 0% -100% -1%

SOCIAL SERVICES 02540 419108 RECOVERED COSTS 02540 424102 PUBLIC ASSISTANCE PAYMENTS 02540 434402 FEDERAL PASS THROUGH

21,483 28,109

0% 1% 17%

1,500

-

0%

9,000

-

0%

PARKS AND RECREATION 27001 415201 PROPERTY RENTAL 27001 419108 RECOVERED COSTS 27002 416010 ADULT EDUCATION FEES

Page 6


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2016 REVENUE ESTIMATES

27004 416010 SWIMMING POOL FEES 27004 416158 DONATIONS 27005 416010 SENIOR EDUCATION FEES 27006 416010 ATHLETIC FEES 27007 416010 COMMUNITY RECREATION FEES 27008 416010 SENIOR TOUR FEES 27009 416010 OUTDOOR RECREATION FEES 27010 416010 SPECIAL PROGRAMS 27011 416010 SUMMER FEES 27012 416158 FUNDRAISING 27014 416168 SCHOLARSHIP 27016 416010 MEADOWBROOK SENIOR PROGRAMS

FY 14 REVISED ESTIMATE 71,600 500 38,000 5,500 13,000 12,000 1,000 12,000 -

FY 14 REALIZED 61,840 934 38,977 891 18,857 11,974 1,275 11,720 159 64

FY 15 ESTIMATE 71,600 500 38,000 5,500 13,000 12,000 1,000 12,000 -

FY 16 ESTIMATE 71,600 500 38,000 5,500 13,000 12,000 1,000 12,000 -

INC/(DEC) FY 16 BUDGET FROM FY 15 BUDGET $ % 0% 0% 0% 0% 0% 0% 0% 0% -

20,000 65,000 4,096 64,166 12,000 10,000 193,530 38,838

22,151 54,706 10,149 64,166 13,000 15,000 10,813 200,664 49,717

20,000 60,589 1,718 64,166 12,000 10,000 200,319 -

22,000 48,589 1,718 64,166 15,000 15,000 200,319 -

2,000 (12,000) 3,000 5,000 -

10% -20% 0% 0% 25% 50% 0% -

10,827 1,000 22,000 2,800 -

18,872 16,996 251 625

11,827 1,000 22,000 1,800 -

5,427 1,000 4,000 22,000 1,000 1,200 1,500 500 -

(6,400) 4,000 1,000 1,200 1,500 (1,300) -

-54% 0% 0% -72% -

-

-

-

-

-

-

REGIONAL LIBRARY 02710 415211 SALE OF PHOTOCOPIES 02710 416151 LIBRARY FINES 02710 416152 LIBRARY FEES 02710 416156 FLOYD CONTRIBUTION 02710 416159 BLACKSBURG CONTRIBUTION 02710 416160 CHRISTIANSBURG CONTRIBUTION 02710 419108 RECOVERED COSTS 02710 424409 STATE LIBRARY GRANT 02710 416158 DONATIONS PLANNING & GIS 02800 413307 REZONING AND SUBDIVISION PERMT 02800 413314 SITE PLAN REVIEW 02801 413315 ZONING PERMIT 02800 413316 TECHNOLOGY FEE 02800 413333 SUBDIVISON REVIEW MAJOR 02800 413334 SUBDIVISION REVIEW MINOR 02800 413335 SUBDIVISION REVIEW BL 02800 416161 SALE OF MAPS, ORDINANCES 02800 419108 RECOVERED COSTS ECONOMIC DEVELOPMENT 02810 419108 RECOVERED COSTS 02810 424500 GOVERNOR'S OPPORTUNITY

Page 7


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2016 REVENUE ESTIMATES FY 14 REVISED ESTIMATE

FY 14 REALIZED

FY 15 ESTIMATE

FY 16 ESTIMATE

INC/(DEC) FY 16 BUDGET FROM FY 15 BUDGET $ %

-

-

-

-

-

-

(91,700) (4,500)

(81,413) -

(91,700) (4,500)

(91,700) (4,500)

-

0% 0%

OTHER AGENCIES 02910 422113 EXTENSION OFFICE REIMBURSEMENT 02910 419108 RECOVERED COSTS ADJUSTMENTS 02990 418306 ADJ FOR INTERNAL SERVICES 02990 451202 (TO) FROM AUTO GRVYD RESERVE TOTAL DESIGNATED

13,450,552

12,685,642

13,054,870

13,303,867

248,997

2%

122,810,934

109,266,855

110,142,839

113,402,407

3,259,568

3%

03 415102 INTEREST ON INVESTMENTS 03 416010 FEES 03 451204 FUND BALANCE

1,000 14,000 2,600

281 11,985 -

1,000 14,000 2,600

1,000 14,000 2,600

-

0% 0% 0%

TOTAL LAW LIBRARY

17,600

12,265

17,600

17,600

-

0%

50,000 17,000 97,500 293,370 5,000 35,000 10,000 1,500 5,000 3,500 160,000 132,478

81,559 8,277 54,214 641,369 252,273 161,994 18,055 29,269 6,024 261,663

50,000 17,000 97,500 5,000 35,000 10,000 1,500 5,000 3,500 160,000 30,000

50,000 17,000 30,000 300,000 97,500 273,053 5,000 35,000 10,000 1,500 5,000 3,500 160,000 30,000

TOTAL GENERAL FUND RESOURCES LAW LIBRARY

SCHOOL OPERATING FUND LOCAL DESIGNATED RESOURCES 09 415201 RENTAL OF PROPERTY 09 416121 TUITION - PRIVATE SOURCES 09 416122 RECOVERED COSTS 09 416125 TRANSPORTATION OF PUPILS 09 418128 REIMBURSEMENTS 09 418301 RECOVERED COSTS 09 418302 UN SVC DIS 09 418910 INSURANCE ADJUSTMENTS 09 418992 ADMINISTRATIVE COSTS-WARRANTS 09 418993 DONATIONS 09 418994 BENEFITS OTHER STATE AGENCIES 09 418995 SALE OF SUPPLIES 09 418998 SALE OF SCHOOL BUSES 09 418999 SALE OF OTHER EQUIPMENT 09 418996 MEDICAID REIMBURSEMENT 09 419100 REIMBURSEMENTS

30,000 300,000 273,053 Page 8

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2016 REVENUE ESTIMATES FY 14 REVISED ESTIMATE 10,000 44,000

FY 14 REALIZED 3,190 -

FY 15 ESTIMATE 10,000 44,000

FY 16 ESTIMATE 10,000 44,000

864,348

1,517,885

468,500

1,071,553

225,000

332,194

225,000

225,000

STATE SOQ 09 424201 STATE SALES TAX 09 424202 BASIC STATE AID - SOQ 09 424207 GIFTED EDUCATION SOQ 09 424208 REMEDIAL EDUCATION SOQ 09 424210 TEXTBOOKS 09 424212 SPECIAL EDUCATION SOQ 09 424217 VOCATIONAL EDUCATION SOQ 09 424221 FICA INSTRUCTIONAL SOQ 09 424222 GROUP LIFE 09 424225 RETIREMENT

9,687,152 23,613,301 261,306 641,905 130,085 3,493,553 698,711 1,545,116 96,570 2,573,300

9,297,523 23,553,612 259,441 637,322 3,468,613 693,723 4,184,896 -

10,251,554 25,789,455 273,175 714,906 218,540 3,330,414 680,032 1,586,742 98,808 3,225,794

10,677,154 25,532,165 273,307 715,249 183,406 3,332,013 680,359 1,587,504 98,856 3,134,302

425,600 (257,290) 132 343 (35,134) 1,599 327 762 48 (91,492)

SUBTOTAL STATE SOQ

42,740,999

42,095,130

46,169,420

46,214,315

44,895

0%

570,000 586,474 -

682,565 -

570,000 -

570,000 441,178 -

441,178 -

0% -

1,156,474

682,565

570,000

1,011,178

441,178

77%

STATE CATEGORICAL 09 424206 GENERAL ADULT EDUCATION 09 424246 SPECIAL EDUCATION HOMEBOUND 09 424247 SPECIAL EDUCATION HOSPITAL 09 424248 SPECIAL EDUCATION REG 09 424295 SPECIAL EDUCATION IN JAIL

9,781 66,716 295,971 7,664 2,180

55,138 361,031

9,781 58,805 372,767 3,146

57,131 390,455 -

(9,781) (1,674) 17,688 (3,146)

SUBTOTAL STATE CATEGORICAL

382,312

416,169

444,499

447,586

3,087

09 419101 TUITION-OTHER LOCALITY 09 419126 RESTITUTION 09 419102 HOMELESS GRANT SUBTOTAL LOCAL DESIGNATED RESOURCES

INC/(DEC) FY 16 BUDGET FROM FY 15 BUDGET $ % 0% 0% 603,053

129%

DESIGNATED STATE REVENUE 09 422111 STATE RECORDATION TAX

INCENTIVE PROGRAMS 09 424276 EDUCATIONAL TECHNOLOGY 09 COMPENSATION SUPPLEMENT 09 EPI PEN GRANT 09 ADDITIONAL ASSISTANCE 09 TECHNOLOGY INITIATIVE 09 424390 COMPOSITE INDEX HOLD HARMLESS SUBTOTAL INCENTIVE PROGRAMS

-

0%

4% -1% 0% 0% -16% 0% 0% 0% 0% -3%

-100% -3% 5% -100%

Page 9

1%


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2016 REVENUE ESTIMATES FY 14 REVISED ESTIMATE LOTTERY FUNDED PROGRAMS 09 424205 FOSTER CARE 09 424204 REMEDIAL SUMMER 09 424211 ISAEP/GED FUNDING 09 424218 VOCATIONAL EDUCATION 09 424210 TEXTBOOKS 09 424223 ALGEBRA READINESS SOL 09 424226 NL BOARD CERTIFICATION 09 424228 READING INTERVENTION 09 424234 BENEFITS OTHER STATE AGENCIES 09 424248 SPECIAL EDUCATION REGIONAL TUITION 09 424259 SPECIAL ED-FOSTER CARE 09 424265 AT RISK 09 424267 ENGLISH-2ND LANGUAGE 09 424277 EPIPEN 09 424272 ALTERNATIVE EDUCATION 09 424273 SUPP SUPPORT 09 424275 REDUCE K-3 CLASSES 09 424281 AT RISK FOUR YEAR OLDS 09 424290 TEACHER MENTOR 09 424293 VIRT ADV P 09 424299 OTHER STATE AID 09 424416 PROJECT GRADUATION REGIONAL

FY 14 REALIZED

FY 15 ESTIMATE

FY 16 ESTIMATE

INC/(DEC) FY 16 BUDGET FROM FY 15 BUDGET $ %

115,219 65,541 15,717 92,098 379,633 83,550 150,394 447,948 166,303 140,550 464,146 797,521 642,276 6,132 12,337 -

93,241 59,072 598,813 22,366 506,079 87,440 67,500 183,815 444,821 127,298 281,099 464,146 795,054 720,793 5,906 2,404 94,318 55,462

94,452 62,513 15,717 85,764 340,714 95,701 192,546 522,198 140,226 140,659 768,412 608,738 6,132 -

113,823 17,480 15,717 86,545 376,116 85,878 176,987 522,186 145,091 142,957 756,859 647,750 6,551 213,600 -

SUBTOTAL LOTTERY FUNDED PROGRAMS

3,579,365

4,609,627

3,073,772

3,307,540

233,768

8%

SUBTOTAL STATE DESIGNATED REVENUE

48,084,150

48,135,684

50,482,691

51,205,619

722,928

1%

1,602,957 30,000 21,618 -

1,684,387 1,995,818 27,631 168,222 21,843 47,324 -

1,602,957 30,000 21,618 -

1,602,957 30,000 21,618 -

DESIGNATED FEDERAL REVENUE 09 433201 ADULT BASIC EDUCATION 09 433202 FAMILY LITERACY/CHAPTER I 09 433203 ESEA CHAPTER II BLOCK GRANT 09 433206 GAPS EDUCATION 09 433208 FOREST RESERVE FUNDS 09 433209 JOB PARTNERSHIP TR. ACT 09 433211 MEDICAID REIMBURSEMENTS 09 433212 TITLE III 09 433214 HOMELESS FUNDING 09 433215 FEDERAL STIMULUS FUNDING

19,371 (45,033) 781 35,402 (9,823) (15,559) (12) 4,865 2,298 (11,553) 39,012 419 213,600 -

-

21% -72% 0% 1% 10% -10% -8% 0% 3% 2% -2% 6% 7% -

0% 0% 0% -

Page 10


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2016 REVENUE ESTIMATES FY 14 REVISED ESTIMATE 1,877,399 153,865 333,765 47,890 -

FY 14 REALIZED 310,642 298,530 3,600 36,396

FY 15 ESTIMATE 1,826,655 153,865 333,765 47,890 -

FY 16 ESTIMATE 1,826,655 153,865 333,765 47,890 -

4,067,494

4,594,394

4,016,750

4,016,750

44,177,283 347,700

41,205,805 -

42,080,379 -

44,211,833 -

2,131,454 -

5% -

TOTAL TRANSFERS

44,524,983

41,205,805

42,080,379

44,211,833

2,131,454

5%

TOTAL SCHOOL OPERATING FUND RESOURCES

97,540,975

95,453,768

97,048,320

100,505,755

3,457,435

4%

09 433216 ARRA84.386 09 433217 ARRA84.389 09 433218 ARRA84.391 09 433219 SPECIAL EDUCATION-P.L. 94-141 09 433224 VOCATIONAL EDUC-CATEGORICAL 09 433226 EESA PL 98-377 TITLE II 09 433228 DRUG FREE SCHOOL PAYMENTS 09 433222 JOB STIMULUS FUNDS 09 433290 OTHER FEDERAL FUNDS-DQE 09 433234 DETENTION HOME READING PROGRAM SUBTOTAL FEDERAL DESIGNATED TRANSFERS (TO) FROM OTHER FUNDS 09 451100 TRANSFER FROM GENERAL FUND 09 451204 FUND BALANCE

INC/(DEC) FY 16 BUDGET FROM FY 15 BUDGET $ % 0% 0% 0% 0% -

0%

SCHOOL NUTRITION FUND 11 416124 NUTRITION RECEIPTS 11 416126 NUTRITION PRE 11 416126 NUTRITION FEES 11 418999 MISC FEES 11 424215 STATE AID SCHOOL FOOD PROGRAM 11 433213 FEDERAL AID-SCH FOOD PROGRAM 11 415102 INTEREST 11 451203 (TO)FROM UNDESIGNATED FUND BAL 11 451100 (TO)FROM GENERAL FUND

2,480,422 65,083 1,612,921 -

1,404,808 520,969 (22,820) 65 1,894,721 19,207 -

2,608,863 65,083 1,612,921 -

2,870,746 68,376 1,612,921 -

261,883 3,293 -

10% 5% 0% -

TOTAL SCHOOL NUTRITION FUND

4,158,426

3,816,951

4,286,867

4,552,043

265,176

6%

19 451100 TRANSFER FROM GENERAL FUND 19 OTHER REVENUE/FUND BALANCE

5,100,000 246,417

5,100,000 246,417

1,400,000 214,927

1,460,000 221,920

60,000 6,993

4% 3%

TOTAL SCHOOL CAPITAL PROJECTS FUND

5,346,417

5,346,417

1,614,927

1,681,920

66,993

4%

SCHOOL CAPITAL PROJECTS FUND

Page 11


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2016 REVENUE ESTIMATES FY 14 REVISED ESTIMATE

FY 14 REALIZED

FY 15 ESTIMATE

FY 16 ESTIMATE

INC/(DEC) FY 16 BUDGET FROM FY 15 BUDGET $ %

COUNTY CAPITAL PROJECTS FUND 12 451110 TRANSFER FROM GENERAL FUND 12 451109 TRANSFER FROM LAW LIBRARY FUND 12 COUNTY CAPITAL FUND BALANCE 12 451104 TRANSFER TO DEBT SERVICE

4,331,337 -

4,331,337 -

700,000 -

765,000 -

65,000 -

9% -

TOTAL COUNTY CAPITAL PROJECTS FUND

4,331,337

4,331,337

700,000

765,000

65,000

9%

18 415107 OTHER INTEREST 18 419108 QSCB2 INTEREST SUBSIDY 18 SCHOOL ENERGY BOND SAVINGS (TRANSFER FROM SCHOOL OPER) 18 COURTHOUSE MAINTENANCE FEES 18 RENT INCOME 18 TRANSFER FROM COUNTY CAPITAL 18 TRANSFER FROM SCHOOL OPERATING FUND 18 DEBT SERVICE FUND BALANCE 18 TRANSFER FROM SCHOOL CAPITAL FUND 18 451100 TRANSFER FROM GENERAL FUND

140,438 1,347,447 79,982 347,700 175,000 246,417 21,909,003

1,250,431 65,720 347,700 246,417 22,141,729

149,800 1,347,447 347,700 79,982 93,236 175,000 214,927 21,815,767

149,026 1,347,447 408,660 79,982 186,471 221,920 21,527,532

(774) 60,960 93,235 (175,000) 6,993 (288,235)

-1% 0% 18% 0% 100% -100% 3% -1%

TOTAL DEBT SERVICE FUND

24,245,987

24,051,997

24,223,859

23,921,038

(302,821)

-1%

451110 TRANSFER FROM GENERAL FUND

380,000

50,000

380,000

380,000

-

0%

TOTAL EDA

380,000

50,000

380,000

380,000

-

0%

TOTAL RESOURCES ALL FUNDS (INCLUDING TRANSFERS)

258,831,676

242,329,590

238,414,412

245,225,763

6,811,351

3%

INTERFUND TRANSFERS

(76,491,740)

(73,422,988)

(66,591,073)

(68,974,945)

(2,383,872)

4%

GRAND TOTAL ALL FUNDS (EXCLUDING INTERFUND TRANSFERS)

182,339,936

168,906,602

171,823,339

176,250,818

4,427,479

3%

DEBT SERVICE FUND

EDA

Page 12


EXPENDITURE PLANS

FISCAL YEAR 2016 APPROVED BUDGET


REVENUE SHAR RING

Citizens

Bo oard of Sup pervisors rs County C Adminis A strator

Depu uty County Adm ministrattor Reven nue Sha aring


REVENUE SHARING Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda

+

Change App. 15/ App. 16

FY 16 Approved

=

EXPENDITURES BY DEPARTMENT Refunds TOTAL EXPENDITURES

$ $

187,000 187,000

$ $

173,044 173,044

$ $

175,000 175,000

$ $

175,000 175,000

$ $

-

$ $

175,000 175,000

$ $

-

REVENUE BY CLASSIFICATION Adjustment for Revenue Refunds TOTAL DESIGNATED REVENUE

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

TOTAL UNDESIGNATED REVENUE

$

187,000

$

173,044

$

175,000

$

175,000

$

-

$

175,000

$

-

TOTAL REVENUES

$

187,000

$

173,044

$

175,000

$

175,000

$

-

$

175,000

$

-


REVENUE SHARING Division Description This division is responsible for payments to the City of Radford as part of a revenue sharing agreement between the County and the City. Payments are equal to 27.5% of all revenue collected in the 177 Corridor and are made semi-annually to the City of Radford.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. â&#x20AC;˘

No Notable Base Budget Adjustments

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. â&#x20AC;˘

No Addenda Added


REVENUE SHARING Department Description and Financial Data Revenue Sharing This department is responsible for payments to the City of Radford as part of a revenue sharing agreement between the County and the City. FY 14 Revised EXPENDITURES BY DEPARTMENT Revenue Sharing

$

187,000

FY 14 Actual $

173,044

FY 15 Approved $

175,000

FY 16 Base $

175,000

+

FY 16 Addenda $

FY 16 Approved

= -

$

175,000

Change App. 15/ App. 16 $

-


BO OARD OF F SUPERV VISORS

Citizens

Bo oard of Sup pervisors rs


BOARD OF SUPERVISORS Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Board of Supervisors TOTAL EXPENDITURES

$ $

281,672 281,672

$ $

246,471 246,471

$ $

253,284 253,284

$ $

249,794 249,794

$ $

-

$ $

249,794 249,794

$ $

(3,490) (3,490)

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

148,404 124,868 8,400 281,672

$ $ $ $

145,447 101,024 246,471

$ $ $ $

148,404 104,880 253,284

$ $ $ $

144,914 104,880 249,794

$ $ $ $

-

$ $ $ $

144,914 104,880 249,794

$ $ $ $

(3,490) (3,490)

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

$ $

3,247 3,247

$ $

4,273 4,273

$ $

-

$ $

-

$ $

-

$ $

-

$ $

TOTAL UNDESIGNATED REVENUE

$

278,425

$

242,197

$

253,284

$

249,794

$

-

$

249,794

$

(3,490)

TOTAL REVENUES

$

281,672

$

246,471

$

253,284

$

249,794

$

-

$

249,794

$

(3,490)

-


BOARD OF SUPERVISORS Division Description The Board of Supervisors is an elected body of seven members, representing seven voting districts and serving as the County’s legislative arm. The Board of Supervisors has both administrative and legislative responsibilities, some of which are discharged in the role of the local governing body and some of which have derived from its function as an administrative subdivision of the state. The Board establishes policies and enacts ordinances governing the County and its citizens.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

No Notable Base Budget Adjustments

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

No Addenda Added


BOARD OF SUPERVISORS Department Description and Financial Data Board of Supervisors The Board of Supervisors is responsible for adopting an annual County budget and appropriating funds; setting local tax rates and levying County taxes; appointing members of various boards and committees; and adopting the Countyâ&#x20AC;&#x2122;s comprehensive land use plan and related ordinances. FY 14 Revised EXPENDITURES BY DEPARTMENT Board of Supervisors

$

281,672

FY 14 Actual $

246,471

FY 15 Approved $

253,284

FY 16 Base $

249,794

FY 16 Addenda =

+ $

-

FY 16 Approved $

249,794

Change App. 15/ App. 16 $

(3,490)


CO OUNTY ADMINIST A TRATION

Citizens Bo oard of Sup pervisors rs County C Adm ministrato or County C Administratio on

Adminis stration

Emergency Service es

Human H Re esources

Pu ublic Inforrmation


COUNTY ADMINISTRATION Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda

+

Change App. 15/ App. 16

FY 16 Approved

=

EXPENDITURES BY DEPARTMENT Administration Emergency Services Human Resources Public Information TOTAL EXPENDITURES

$ $ $ $ $

993,094 103,588 617,350 272,154 1,986,186

$ 899,673 $ 89,265 $ 596,014 $ 250,865 $ 1,835,817

$ 665,570 $ 96,288 $ 543,294 $ 222,019 $ 1,527,171

$ 672,873 $ 98,344 $ 544,592 $ 229,519 $ 1,545,328

$ $ $ $ $

25,732 50,000 75,732

$ $ $ $ $

672,873 124,076 594,592 229,519 1,621,060

$ $ $ $ $

7,303 27,788 51,298 7,500 93,889

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

1,506,080 440,455 39,651 1,986,186

$ 1,417,334 $ 378,614 $ 39,869 $ 1,835,817

$ 1,169,153 $ 357,518 $ 500 $ 1,527,171

$ 1,187,310 $ 357,518 $ 500 $ 1,545,328

$ $ $ $

75,732 75,732

$ $ $ $

1,187,310 433,250 500 1,621,060

$ $ $ $

18,157 75,732 93,889

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

$ $

207,800 207,800

$ $

$ $

$ $

9,800 9,800

$ $

3,500 3,500

$ $

13,300 13,300

$ $

3,500 3,500

TOTAL UNDESIGNATED REVENUE

$

1,778,386

$ 1,627,627

$ 1,517,371

$ 1,535,528

$

72,232

$

1,607,760

$

90,389

TOTAL REVENUES

$

1,986,186

$ 1,835,817

$ 1,527,171

$ 1,545,328

$

75,732

$

1,621,060

$

93,889

Total Authorized Personnel (FTE)

14.5

208,189 208,189

14.5

9,800 9,800

13.5

13.5

0

13.5


COUNTY ADMINISTRATION Division Description The County Administration Division includes Administration, Emergency Services, Resources and Public Information. Division staff includes the County Administrator, County Administrator, Assistant to the Administrator, Emergency Services Coordinator, Resources Director, Public Information Director, and eight support positions. The Administrator, who is appointed by and accountable to the Board of Supervisors, leads operations.

Human Deputy Human County County

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$25,732 is Added to Emergency Services to Cover the Ongoing Costs of the Early Notification Software System – In FY 2015, the County received a grant to purchase an early notification software program to alert citizens about natural and manmade disasters that occur in the community. These additional funds cover the ongoing costs of maintaining the system.

$3,500 is Added to the Human Resources Revenue Budget – The County’s Human Resources Department will be providing assistance to the New River Valley Emergency Communications Regional Authority. To cover the cost of these services, the New River Valley Emergency Communications Regional Authority will provide $3,500 per year. These revenues have been added to the Human Resources budget for FY 16.

$50,000 is Added to Establish a Career Development Program – Funding is added to establish a career development program for County employees. The County’s new career development program is designed to provide County employees with professional development skills to empower employees to achieve higher career goals.


COUNTY ADMINISTRATION Department Description and Financial Data Administration The County Administrator guides and directs the day-to-day operations of County government under the authority of the Board of Supervisors and has ultimate responsibility for all phases of local government. The County Administrator is responsible for recommending policies and implementing programs for the Board of Supervisors; and for ensuring compliance with federal, state and local laws. FY 14 Revised EXPENDITURES BY DEPARTMENT County Administration

$

FY 14 Actual

993,094

Authorized Personnel

$

FY 15 Approved

899,673

6.5

$

6.5

FY 16 Base

665,570

$

+

672,873

5.5

FY 16 Addenda $

= -

5.5

Change App. 15/ App. 16

FY 16 Approved $

0

672,873

$

7,303

5.5

Emergency Services The Emergency Services Office coordinates the fire and rescue services functions throughout the County and staffs the countywide Fire and Rescue Commission. FY 14 Revised EXPENDITURES BY DEPARTMENT Emergency Services

$

FY 14 Actual

103,588

Authorized Personnel (FTEs)

$

FY 15 Approved

89,265

1

$

FY 16 Base

96,288

1

$

+

98,344

1

FY 16 Addenda $

=

25,732

1

Change App. 15/ App. 16

FY 16 Approved $

124,076

0

$

27,788

1

Human Resources The Human Resources Office directs all phases of human resources management for the County. The office develops, recommends, and interprets human resources policies for management and employees. Recruitment, selection, and retention efforts are managed through the Countyâ&#x20AC;&#x2122;s Human Resources Office, along with compensation and benefit programs. The office is the center of employee training programs and it also handles employee events, wellness initiatives, including on on-site clinic, workerâ&#x20AC;&#x2122;s compensation, employee performance evaluations, incentive programs, and employee service awards. FY 14 Revised EXPENDITURES BY DEPARTMENT Human Resources Authorized Personnel (FTEs)

$

FY 14 Actual

617,350 4

$

FY 15 Approved

596,014 4

$

FY 16 Base

543,294 4

$

FY 16 Addenda

+

544,592 4

$

=

50,000 0

Change App. 15/ App. 16

FY 16 Approved $

594,592 4

$

51,298


COUNTY ADMINISTRATION Public Information The Public Information Office is the primary resource for information about County government. The office encourages citizen input into the local government process and improves the accessibility of County government to its citizens. As an extension of the Administration Office, the Public Information Office links County residents, the media, and other groups to County government. FY 14 Revised EXPENDITURES BY DEPARTMENT Public Information Authorized Personnel (FTEs)

$

FY 14 Actual

272,154 3

$

FY 15 Approved

250,865 3

$

FY 16 Base

222,019 3

$

FY 16 Addenda

+

229,519 3

$

= 0

Change App. 15/ App. 16

FY 16 Approved $

229,519 3

$

7,500


COUNTY Y ATTOR RNEY

Citizens Bo oard of Sup pervisors rs Countty Attorn ney


COUNTY ATTORNEY Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT County Attorney TOTAL EXPENDITURES

$ $

253,554 253,554

$ $

248,999 248,999

$ $

261,454 261,454

$ $

270,459 270,459

$ $

-

$ $

270,459 270,459

$ $

9,005 9,005

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

241,487 12,067 253,554

$ $ $ $

242,846 5,904 249 248,999

$ $ $ $

249,387 12,067 261,454

$ $ $ $

258,392 12,067 270,459

$ $ $ $

-

$ $ $ $

258,392 12,067 270,459

$ $ $ $

9,005 9,005

REVENUE BY CLASSIFICATION Recovered Costs TOTAL DESIGNATED REVENUE

$ $

-

$ $

523 523

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

TOTAL UNDESIGNATED REVENUE

$

253,554

$

248,476

$

261,454

$

270,459

$

-

$

270,459

$

9,005

TOTAL REVENUES

$

253,554

$

248,999

$

261,454

$

270,459

$

-

$

270,459

$

9,005

Total Authorized Personnel (FTE)

1.5

1.5

1.5

1.5

0

1.5


COUNTY ATTORNEY Division Description The County Attorney is appointed by the Board of Supervisors and serves as legal counsel for the Board of Supervisors, various County Boards and Commissions and County staff. This includes advising and representing the Board of Supervisors, County officials, and staff of Montgomery County; preparing County ordinances; and defending or bringing actions in which the County or any of its boards, officials, departments or employees is a party.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

No Addenda Added


COUNTY ATTORNEY Department Description and Financial Data County Attorney The County Attorney is appointed by the Board of Supervisors and serves as legal counsel for the Board of Supervisors, various County Boards and Commissions and County staff. FY 14 Revised EXPENDITURES BY DEPARTMENT County Attorney Authorized Personnel (FTEs)

$

253,554 1.5

FY 14 Actual $

FY 15 Approved

248,999 1.5

$

261,454 1.5

FY 16 Base $

FY 16 Addenda =

+

270,459 1.5

$

0

FY 16 Approved $

270,459 1.5

Change App. 15/ App. 16 $

9,005


FIINANCIAL AND MANAGEM MENT SER RVICES

Citizens

Bo oard of Sup pervisors rs County C Adminis A strator

Depu uty County Adm ministrattor Fina ancial an nd Man nageme ent

Fina ance

Purchassing


FINANCIAL AND MANAGEMENT SERVICES Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

FY 16 Approved

Change App. 15/ App. 16

EXPENDITURES BY DEPARTMENT Finance Purchasing TOTAL EXPENDITURES

$ 851,222 $ 164,674 $ 1,015,896

$ $ $

713,239 160,277 873,516

$ 875,387 $ 168,222 $ 1,043,609

$ 908,187 $ 172,456 $ 1,080,643

$ $ $

-

$ $ $

908,187 172,456 1,080,643

$ 32,800 $ 4,234 $ 37,034

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ 835,732 $ 171,597 $ 8,567 $ 1,015,896

$ $ $ $

714,288 150,661 8,567 873,516

$ 873,619 $ 169,990 $ $ 1,043,609

$ 910,653 $ 169,990 $ $ 1,080,643

$ $ $ $

-

$ $ $ $

910,653 169,990 1,080,643

$ 37,034 $ $ $ 37,034

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

$ $

125,000 125,000

$ $

110,549 110,549

$ $

125,000 125,000

$ $

125,000 125,000

$ $

13,000 13,000

$ $

138,000 138,000

$ 13,000 $ 13,000

TOTAL UNDESIGNATED REVENUE

$

890,896

$

762,967

$

918,609

$

955,643

$

(13,000)

$

942,643

$ 24,034

TOTAL REVENUES

$ 1,015,896

$

873,516

$ 1,043,609

$ 1,080,643

$

$

1,080,643

$ 37,034

Total Authorized Personnel (FTE)

11.5

11.5

11.5

11.5

0

11.5


FINANCIAL AND MANAGEMENT SERVICES Division Description The Financial and Management Services Division is responsible for ensuring the integrity of public funds by developing and monitoring compliance with internal controls and financial policies and procedures. The division is responsible for payroll, accounts payable, risk management, purchasing, and budgeting, including the development and administration of the County’s operating budget and Capital Improvement Program (CIP). The Division also provides County Administration with financial reports on County operations. In addition to County finance functions, the Public Service Authority’s billing, collection, and customer service functions are also performed in this office.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$13,000 is Added to the Finance Department’s Revenue Budget – The County’s Finance Department will be providing financial reporting and financial assistance to the New River Valley Emergency Communications Regional Authority. To cover the cost of these services, the New River Valley Emergency Communications Regional Authority will provide $13,000 per year. These revenues have been added to the Finance Department’s budget for FY 16.


FINANCIAL AND MANAGEMENT SERVICES Department Description and Financial Data Finance The finance function maintains accounting records related to the Countyâ&#x20AC;&#x2122;s financial system and prepares and distributes monthly expenditure reports. This area also processes invoices for payment, payroll, and all State, Federal and IRS earnings-related forms. In addition, the Finance Department performs billing, collection, and customer service functions for the Public Service Authority. This division also develops and monitors the Countyâ&#x20AC;&#x2122;s budget and Capital Improvement Program (CIP). FY 14 Revised EXPENDITURES BY DEPARTMENT Finance

$

Authorized Personnel (FTEs)

FY 14 Actual

851,222

$

FY 15 Approved

713,239

9.5

$

9.5

FY 16 Base

875,387

$

+

908,187

9.5

FY 16 Addenda = $

9.5

-

Change App. 15/ App. 16

FY 16 Approved $

0

908,187

$ 32,800

9.5

Purchasing The Purchasing Department assists other County departments with purchases of $2,500 or more on an as-needed basis. Formal Invitations for Bid and Requests for Proposal are developed, issued and awarded through this department in accordance with the Virginia Public Procurement Act. Purchase orders are issued upon award of the solicitations. FY 14 Revised EXPENDITURES BY DEPARTMENT Purchasing Authorized Personnel (FTEs)

$

FY 14 Actual

164,674 2

$

FY 15 Approved

160,277 2

$

FY 16 Base

168,222 2

$

FY 16 Addenda =

+

172,456 2

$

0

Change App. 15/ App. 16

FY 16 Approved $

172,456 2

$

4,234


INS SURANCE E

Citizens Bo oard of Sup pervisors rs County C Adm ministrato or Depu uty Coun nty Adm ministrato or Financial an nd Man nagement Se ervices Ins surance e


INSURANCE Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Insurance TOTAL EXPENDITURES

$ $

893,962 893,962

$ $

713,463 713,463

$ $

353,962 353,962

$ $

227,962 227,962

$ $

-

$ $

227,962 227,962

$ (126,000) $ (126,000)

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

677,889 216,073 893,962

$ $ $ $

554,230 159,233 713,463

$ $ $ $

132,707 221,255 353,962

$ $ $ $

6,707 221,255 227,962

$ $ $ $

-

$ $ $ $

6,707 221,255 227,962

$ (126,000) $ $ $ (126,000)

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

$ $

126,000 126,000

$ $

4,063 4,063

$ $

126,000 126,000

$ $

-

$ $

-

$ $

-

$ (126,000) $ (126,000)

TOTAL UNDESIGNATED REVENUE

$

767,962

$

709,401

$

227,962

$

227,962

$

-

$

227,962

$

TOTAL REVENUES

$

893,962

$

713,463

$

353,962

$

227,962

$

-

$

227,962

$ (126,000)

-


INSURANCE Division Description Insurance coverage for County buildings and their contents at replacement cost value, risk management consulting services, and liability insurance for County officials are paid from this division.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Retiree and COBRA Insurance Adjustments – A total of ($126,000) is reduced from the base insurance revenue and expenditure budgets due to a change in the accounting of retiree and COBRA payments. This action has no fiscal impact.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

No Addenda Added


INSURANCE Department Description and Financial Data Insurance The Insurance Division covers costs associated with the Countyâ&#x20AC;&#x2122;s Risk Management Plan. FY 14 Revised EXPENDITURES BY DEPARTMENT Insurance

$

893,962

FY 14 Actual $

713,463

FY 15 Approved $

353,962

FY 16 Base $

227,962

FY 16 Addenda =

+ $

-

FY 16 Approved $

227,962

Change App. 15/ App. 16 $ (126,000)


INFO ORMATIO ON TECH HNOLOGY Y

Citizens Bo oard of Sup pervisors rs County C Adm ministrato or Depu uty Coun nty Adm ministrato or Info ormation n Tec chnologyy


INFORMATION TECHNOLOGY Budget Summary FY 14 Actual

FY 15 Approved

FY 16 Base

EXPENDITURES BY DEPARTMENT Information Technology TOTAL EXPENDITURES

$ 2,035,257 $ 2,035,257

$ 1,691,997 $ 1,691,997

$ 1,427,502 $ 1,427,502

$ 1,406,137 $ 1,406,137

$ $

50,017 50,017

$ $

1,456,154 1,456,154

$ $

28,652 28,652

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ 749,358 $ 624,186 $ 661,713 $ 2,035,257

$ 697,840 $ 503,150 $ 491,008 $ 1,691,997

$ 865,533 $ 443,500 $ 118,469 $ 1,427,502

$ 844,168 $ 443,500 $ 118,469 $ 1,406,137

$ $ $ $

10,017 40,000 50,017

$ $ $ $

844,168 453,517 158,469 1,456,154

$ $ $ $

(21,365) 10,017 40,000 28,652

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

$ $

$ $

$ $

$ $

4,983 4,983

$ $

(4,983) (4,983)

$ $

-

$ $

(4,983) (4,983)

TOTAL UNDESIGNATED REVENUE

$ 2,030,274

$ 1,687,197

$ 1,422,519

$ 1,401,154

$

55,000

$

1,456,154

$

33,635

TOTAL REVENUES

$ 2,035,257

$ 1,691,997

$ 1,427,502

$ 1,406,137

$

50,017

$

1,456,154

$

28,652

Total Authorized Personnel (FTE)

4,983 4,983

8.5

4,800 4,800

8.5

4,983 4,983

9.5

FY 16 Addenda =

Change App. 15/ App. 16

FY 14 Revised

+

9.5

0

FY 16 Approved

9.5


INFORMATION TECHNOLOGY Division Description The Information Technology (IT) department manages the County’s computing and telecommunications resources, technical operations infrastructure, and business applications environment. A 24x7 customer service helpdesk supports user requests and manages technology assets.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

($4,983) is Reduced from the Information Technology’s Revenue and Expense Budgets – In the past, the Information Technology Division provided support for the Clerk of the Circuit Court’s records system. The Clerk of the Circuit Court is contracting with a new vendor for this service and will no longer be utilizing the Information Technology Division for support. Therefore, both the revenue and the corresponding expenses for these services have been removed for FY 16.

$40,000 is Added to the Information Technology Budget to Cover the Cost of Replacing Mobile Data Terminals – Additional funding is added to cover the cost of a replacement schedule for mobile data terminals (MDTs) in the Sheriff’s Office. Eight fully rugged MDTs and 4 semi-rugged MDTs should be replaced annually. These additional funds will establish an annual replacement plan for the Sheriff’s MDTs.

$15,000 is Added to the Information Technology Budget to Cover the Increased Cost of the Microsoft Maintenance Contract – Additional funding is added to cover the cost of the licensing agreement under the County’s Microsoft Contract. Fees are being increased due to the number of devices covered under the contract.


INFORMATION TECHNOLOGY Department Description and Financial Data Information Technology The IT department supports all County Departments, Commissioner of the Revenue’s Office, Treasurer’s Office, Commonwealth Attorney’s Office, Sheriff’s Office, Office of Voter Registration, Tourism, Public Service Authority, and to a lesser degree, the Clerk of the Circuit Court, General District Court, Juvenile and Domestic Relations Court, Department of Social Services, Virginia Tech Cooperative Extension, and regional 911 Authority.

EXPENDITURES BY DEPARTMENT Information Technology Authorized Personnel (FTEs)

FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

$ 2,035,257

$ 1,691,997

$ 1,427,502

$ 1,406,137

8.5

8.5

9.5

FY 16 Addenda =

+

9.5

$

50,017 0

Change App. 15/ App. 16

FY 16 Approved $

1,456,154 9.5

$

28,652


COM MMISSION NER OF R REVENUE

Citizens

Comm missione er of Re evenue

Com. C of Revenu ue Co ompens sation Board B

Assesssmentss

Assessm ments

Land Use e


COMMISSIONER OF REVENUE Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Commissioner of Revenue TOTAL EXPENDITURES

$ $

549,680 549,680

$ $

546,051 546,051

$ $

562,174 562,174

$ $

578,940 578,940

$ $

-

$ $

578,940 578,940

$ 16,766 $ 16,766

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

544,605 5,075 549,680

$ $ $ $

542,401 3,650 546,051

$ $ $ $

557,099 5,075 562,174

$ $ $ $

573,865 5,075 578,940

$ $ $ $

-

$ $ $ $

573,865 5,075 578,940

$ 16,766 $ $ $ 16,766

REVENUE BY CLASSIFICATION State Shared Expenses TOTAL DESIGNATED REVENUE

$ $

192,148 192,148

$ $

184,539 184,539

$ $

192,621 192,621

$ $

194,180 194,180

$ $

3,529 3,529

$ $

197,709 197,709

$ $

TOTAL UNDESIGNATED REVENUE

$

357,532

$

361,512

$

369,553

$

384,760

$

(3,529)

$

381,231

$ 11,678

TOTAL REVENUES

$

549,680

$

546,051

$

562,174

$

578,940

$

$

578,940

$ 16,766

Total Authorized Personnel (FTE)

8

8

8

8

0

8

5,088 5,088


COMMISSIONER OF REVENUE Division Description The Commissioner of the Revenue is an elected constitional officer responsible for determining and assessing the fair market value of all property subject to taxation in Montgomery County. The Commissioner’s Office assesses all tangible personal property in accordance with the Code of Virginia; verifies personal property data filed by taxpayers; calculates assessments and taxes; and issues the personal property tax book annually. The Commissioner’s Office receives more than 30,000 Virginia State Individual Income Tax returns and 2,000 Estimated Tax Declarations each year. This division accounts for the costs shared between the County and the State Compensation Board for the operations of the Commissioner of Revenue’s Office.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Base Compensation Board Revenue Adjustments – A total of $1,559 is added to the Commissioner’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 15 and FY 16. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$3,529 is Added to the Commissioner’s Compensation Board Revenue Budget – These funds account for a 2% across the board salary increase contained in the state’s budget for locally supported positions starting September 1, 2015. Since the County’s starting salary is significantly higher than new compensation board starting positions, these additional funds provide additional revenue for the County. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.


COMMISSIONER OF REVENUE Department Description and Financial Data Commissioner of Revenue The Commissioner of Revenue assesses individual and business personal property, and reviews and assists taxpayers with state income tax issues. FY 14 Revised EXPENDITURES BY DEPARTMENT Commissioner of Revenue Authorized Personnel (FTEs)

$

FY 14 Actual

549,680 8

$

FY 15 Approved

546,051 8

$

FY 16 Base

562,174 8

$

FY 16 Addenda =

+

578,940 8

$

0

Change App. 15/ App. 16

FY 16 Approved $

578,940 8

$ 16,766


ASSE ESSMENT TS

Citizens

Comm missione er of Re evenue

Com. C off Reven nue Compen C sation Board B

Assesssmentss

Assessm ments

Land Use e


ASSESSMENTS Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Assessments Land Use TOTAL EXPENDITURES

$ $ $

367,864 3,375 371,239

$ $ $

344,599 1,674 346,273

$ $ $

365,036 3,375 368,411

$ $ $

371,251 3,375 374,626

$ $ $

-

$ $ $

371,251 3,375 374,626

$ $ $

6,215 6,215

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

313,037 48,746 9,456 371,239

$ $ $ $

308,474 35,680 2,120 346,273

$ $ $ $

312,609 55,802 368,411

$ $ $ $

318,824 55,802 374,626

$ $ $ $

-

$ $ $ $

318,824 55,802 374,626

$ $ $ $

6,215 6,215

REVENUE BY CLASSIFICATION Land Use Application Fee Recovered Costs TOTAL DESIGNATED REVENUE

$ $ $

1,800 1,800

$ $ $

1,480 170 1,650

$ $ $

1,800 1,800

$ $ $

1,800 1,800

$ $ $

-

$ $ $

1,800 1,800

$ $ $

-

TOTAL UNDESIGNATED REVENUE

$

369,439

$

344,623

$

366,611

$

372,826

$

-

$

372,826

$

6,215

TOTAL REVENUES

$

371,239

$

346,273

$

368,411

$

374,626

$

-

$

374,626

$

6,215

Total Authorized Personnel (FTE)

5

5

5

5

0

5


ASSESSMENTS Division Description The Assessing Division, which reports to the Commissioner of Revenue, is responsible for maintaining real estate ownership records, including transfers of ownership based on documents recorded in the Circuit Court Clerk's Office; assessing the value of real property in the County; administering the land use program; and mapping of real property. The division also administers the County’s real estate tax relief program for the elderly and disabled. This division accounts for the costs for which the County provides 100% of the funding. Since real estate appraisal is a primary focus of this division, the County provides 100% of the funding for additional positions for personal property assessments, including manufactured homes.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

No Addenda Added


ASSESSMENTS Department Description and Financial Data Assessments The Assessing Department, which reports to the Commissioner of Revenue, is responsible for maintaining real estate ownership records, including transfers of ownership based on documents recorded in the Circuit Court Clerk's Office; assessing the value of real property in the county; administering the land use program; and mapping of real property. FY 14 Revised EXPENDITURES BY DEPARTMENT Assessments

$

FY 14 Actual

367,864

Authorized Personnel (FTEs)

$

FY 15 Approved

344,599

5

$

FY 16 Base

365,036

5

$

+

371,251

5

FY 16 Addenda = $

5

-

Change App. 15/ App. 16

FY 16 Approved $

371,251

0

$

6,215

5

Land Use The Land Use Department processes new and renewal applications for qualifying agricultural, horticultural and forestland. The information provided on the applications is validated and use values per crop yields and soil classifications are calculated. Staff also maintains soil maps. FY 14 Revised EXPENDITURES BY DEPARTMENT Land Use Authorized Personnel (FTEs)

$

FY 14 Actual

3,375 0

$

FY 15 Approved

1,674 0

$

FY 16 Base

3,375 0

$

FY 16 Addenda =

+

3,375 0

$

0

Change App. 15/ App. 16

FY 16 Approved $

3,375 0

$

-


TREASUR T RER â&#x20AC;&#x201C; CO OMPENSA ATION B BOARD

Citizens

Tre easurerr

Tre easurerr Com mpensattion

Tre easurer Collectionss


TREASURER – COMPENSATION BOARD Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Treasurer TOTAL EXPENDITURES

$ $

588,916 588,916

$ $

588,764 588,764

$ $

599,395 599,395

$ $

608,777 608,777

$ $

-

$ $

608,777 608,777

$ $

9,382 9,382

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

586,504 2,412 588,916

$ $ $ $

587,320 1,445 588,764

$ $ $ $

599,395 599,395

$ $ $ $

608,777 608,777

$ $ $ $

-

$ $ $ $

608,777 608,777

$ $ $ $

9,382 9,382

REVENUE BY CLASSIFICATION State Shared Expenses TOTAL DESIGNATED REVENUE

$ $

180,980 180,980

$ $

173,044 173,044

$ $

181,425 181,425

$ $

180,988 180,988

$ $

3,352 3,352

$ $

184,340 184,340

$ $

2,915 2,915

TOTAL UNDESIGNATED REVENUE

$

407,936

$

415,720

$

417,970

$

427,789

$

(3,352)

$

424,437

$

6,467

TOTAL REVENUES

$

588,916

$

588,764

$

599,395

$

608,777

$

$

608,777

$

9,382

Total Authorized Personnel (FTE)

8

8

8

8

0

8


TREASURER – COMPENSATION BOARD Division Description The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; investing county funds into a secured interest yielding account; submitting financial reports to the state and County; and authorizing County disbursements. This division accounts for the costs shared between the State Compensation Board and the County for the operations of the Treasurer’s Office.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Base Compensation Board Revenue Adjustments – A total of ($437) is reduced from the Treasurer’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 15 and FY 16. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$3,352 is Added to the Treasurer’s Compensation Board Revenue Budget – These funds account for a 2% across the board salary increase contained in the state’s budget for locally supported positions starting September 1, 2015. Since the County’s starting salary is significantly higher than new compensation board starting positions, these additional funds provide additional revenue for the County. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.


TREASURER â&#x20AC;&#x201C; COMPENSATION BOARD Department Description and Financial Data Treasurer The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; submitting financial reports to the state and County; and authorizing County disbursements. The Treasurerâ&#x20AC;&#x2122;s Office collects current and delinquent tax payments, collects county motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes. FY 14 Revised EXPENDITURES BY DEPARTMENT Treasurer-CB Authorized Personnel (FTEs)

$

FY 14 Actual

588,916 8

$

FY 15 Approved

588,764 8

$

FY 16 Base

599,395 8

$

FY 16 Addenda =

+

608,777 8

$

0

Change App. 15/ App. 16

FY 16 Approved $

608,777 8

$

9,382


TRE EASURER R - COLL LECTIONS S

Citizens

Tre easurerr

Tre easurerr Com mpensattion

Tre easurer Collectionss


TREASURER - COLLECTIONS Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Treasurer-Collections TOTAL EXPENDITURES

$ $

311,241 311,241

$ $

310,292 310,292

$ $

306,372 306,372

$ $

311,337 311,337

$ $

14,000 14,000

$ $

325,337 325,337

$ $

18,965 18,965

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

203,457 107,497 287 311,241

$ $ $ $

203,732 106,172 388 310,292

$ $ $ $

207,924 98,448 306,372

$ $ $ $

212,889 98,448 311,337

$ $ $ $

14,000 14,000

$ $ $ $

212,889 112,448 325,337

$ $ $ $

4,965 14,000 18,965

REVENUE BY CLASSIFICATION Warrant Fees TOTAL DESIGNATED REVENUE

$ $

140 140

$ $

140 140

$ $

-

$ $

-

$ $

14,000 14,000

$ $

14,000 14,000

$ $

14,000 14,000

TOTAL UNDESIGNATED REVENUE

$

311,101

$

310,152

$

306,372

$

311,337

$

-

$

311,337

$

4,965

TOTAL REVENUES

$

311,241

$

310,292

$

306,372

$

311,337

$

14,000

$

325,337

$

18,965

Total Authorized Personnel (FTE)

4

4

4

4

0

4


TREASURER - COLLECTIONS Division Description The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; investing county funds into a secured interest yielding account; submitting financial reports to the state and County; and authorizing County disbursements. This division accounts for the costs shared between the State Compensation Board and the County for the operations of the Treasurer’s Office.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$14,000 is Added for the Cost of Administering the Department of Motor Vehicles (DMV) Stop Program – The Treasurer’s Office issues DMV stops on delinquent taxpayers. This program prevents taxpayers from receiving DMV license renewals until their delinquent taxes are paid to the County. The DMV charges an administrative fee to the County, which the Treasurer’s office passes on to the taxpayer. This expenditure is offset by a like amount of revenue.


TREASURER - COLLECTIONS Department Description and Financial Data Treasurer - Collections The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; submitting financial reports to the state and County; and authorizing County disbursements. The Treasurerâ&#x20AC;&#x2122;s Office collects current and delinquent tax payments, collects county motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes. FY 14 Revised EXPENDITURES BY DEPARTMENT Treasurer-Collections Authorized Personnel (FTEs)

$

FY 14 Actual

311,241 4

$

FY 15 Approved

310,292 4

$

FY 16 Base

306,372 4

$

FY 16 Addenda =

+

311,337 4

$

14,000 0

Change App. 15/ App. 16

FY 16 Approved $

325,337 4

$

18,965


REGIS STRAR/E ELECTOR RAL BOARD

Citizens

Registrrar/Elecctoral Board B


REGISTRAR/ELECTORAL BOARD Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Registrar/Electoral Board TOTAL EXPENDITURES

$ $

423,544 423,544

$ $

411,052 411,052

$ $

417,150 417,150

$ $

428,139 428,139

$ $

17,500 17,500

$ $

445,639 445,639

$ 28,489 $ 28,489

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

274,784 61,285 87,475 423,544

$ $ $ $

265,598 57,978 87,475 411,052

$ $ $ $

292,775 36,900 87,475 417,150

$ $ $ $

303,764 36,900 87,475 428,139

$ $ $ $

17,500 17,500

$ $ $ $

303,764 54,400 87,475 445,639

$ 10,989 $ 17,500 $ $ 28,489

REVENUE BY CLASSIFICATION Local Recovered Costs State Shared Expenses TOTAL DESIGNATED REVENUE

$ $ $

43,773 43,773

$ $ $

520 46,364 46,884

$ $ $

45,086 45,086

$ $ $

45,086 45,086

$ $ $

751 751

$ $ $

45,837 45,837

TOTAL UNDESIGNATED REVENUE

$

379,771

$

364,168

$

372,064

$

383,053

$

16,749

$

399,802

$ 27,738

TOTAL REVENUES

$

423,544

$

411,052

$

417,150

$

428,139

$

17,500

$

445,639

$ 28,489

Total Authorized Personnel (FTE)

4

4

4

4

0

4

$ $ $

751 751


REGISTRAR/ELECTORAL BOARD Division Description The office of the General Register/Electoral Board is required by the Constitution and Code of Virginia to provide registration and election services to eligible citizens of Montgomery County. These services include support and training to individuals and groups holding registration drives; providing in-house and high school voter registration; maintaining the Virginia Election and Registration System (VERIS); purchasing, maintaining, testing, and loading ballots on voting machines; take and process photo IDs for voters who do not have one: and to prepare for and conduct fair elections within the guidelines of Virginia Elections Laws, including Officer of Election training, processing candidate filings and petitions, printing of ballots and processing absentee votes.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$17,500 is Added to the Registrar’s Budget for Optical Scan Ballots – The Registrar is required to replace all touch screen voting machines with new optical scan voting machines. These new optical scan voting machines require a special ballot that was not required under the old touch screen machines. During the previous election, only about half of the precincts were equipped with the new optical scan equipment. The Registrar’s base budget has funding to cover approximately half of the new ballot costs, which run approximately $35,000 per year. For the next election, the optical scan voting machines will be fully employed, requiring an additional $17,500 for a total of $35,000 for these ballots.

• $751 is Added to the Registrar’s Revenue Budget – These funds account for a 2% across the board salary increase contained in the state’s budget for locally supported positions


REGISTRAR/ELECTORAL BOARD starting September 1, 2015. Since the Countyâ&#x20AC;&#x2122;s starting salary is significantly higher than the stateâ&#x20AC;&#x2122;s starting position, these additional funds provide additional revenue for the County.


REGISTRAR/ELECTORAL BOARD Department Description and Financial Data Registrar/Electoral Board The Registrarâ&#x20AC;&#x2122;s Office is committed to providing each citizen of Montgomery County with the opportunity to exercise his or her right to vote in an efficient and equitable manner in accordance with the Constitutions of the United States and the Commonwealth of Virginia and the Code of Virginia. The General Registrar of Elections registers voters, maintains voting records and establishes precinct boundaries and polling locations for the County's 22 precincts. The staff conducts elections, supervises poll workers on Election Day and tallies election results. FY 14 Revised EXPENDITURES BY DEPARTMENT Registrar/Electoral Board Authorized Personnel (FTEs)

$

FY 14 Actual

423,544 4

$

FY 15 Approved

411,052 4

$

FY 16 Base

417,150 4

$

FY 16 Addenda =

+

428,139 4

$

17,500 0

Change App. 15/ App. 16

FY 16 Approved $

445,639 4

$ 28,489


INTERNA AL SERV VICES

Citizens Bo oard of Sup pervisors rs County C Administratio on

Genera al Serviices

Interna al Services

Copier Services

Garage Ope erations

Mail Services

Motor Po ool


INTERNAL SERVICES Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Central Telephone Copier Services Garage Operations Mail Services Motor Pool TOTAL EXPENDITURES

$ $ $ $ $ $

34,300 3,000 196,353 15,224 317,145 566,022

$ $ $ $ $ $

12,823 698 194,069 8,236 273,766 489,592

$ $ $ $ $ $

1,500 170,297 11,849 67,770 251,416

$ $ $ $ $ $

1,500 173,303 11,849 67,770 254,422

$ $ $ $ $ $

1,650 66,000 67,650

$ $ $ $ $ $

1,500 174,953 11,849 133,770 322,072

$ $ $ 4,656 $ $ 66,000 $ 70,656

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

111,948 142,029 312,045 566,022

$ $ $ $

112,338 109,730 267,524 489,592

$ $ $ $

114,192 75,254 61,970 251,416

$ $ $ $

117,198 75,254 61,970 254,422

$ $ $ $

1,650 66,000 67,650

$ $ $ $

117,198 76,904 127,970 322,072

$ 3,006 $ 1,650 $ 66,000 $ 70,656

REVENUE BY CLASSIFICATION Canteen Proceeds Local Sale of Copy Paper Local Garage Internal Charges Local Vehicle Maintenance Local Mileage Recovered Costs Proceeds from Resale TOTAL DESIGNATED REVENUE

$ $ $ $ $ $ $ $

3,500 6,000 40,000 17,700 24,500 91,700

$ $ $ $ $ $ $ $

753 4,575 72,695 4,943 1,283 84,248

$ $ $ $ $ $ $ $

3,500 6,000 40,000 17,700 24,500 91,700

$ $ $ $ $ $ $ $

3,500 6,000 40,000 17,700 24,500 91,700

$ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $

3,500 6,000 40,000 17,700 24,500 91,700

TOTAL UNDESIGNATED REVENUE

$

474,322

$

405,344

$

159,716

$

162,722

$

67,650

$

230,372

$ 70,656

TOTAL REVENUES

$

566,022

$

489,592

$

251,416

$

254,422

$

67,650

$

322,072

$ 70,656

Total Authorized Personnel (FTE)

2

2

2

2

0

2

$ $ $ $ $ $ $ $

-


INTERNAL SERVICES Division Description The Internal Services Division provides support services to “internal” County customers through the County garage, motor pool, canteen, centralized mail, and copy services.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$1,650 is Added for Utility Costs – Based on actual expenses for FY 15 and anticipated increases for FY 16, $1,650 in additional funding is necessary to cover basic electric, heating, and water and sewer costs for the County garage.

$66,000 is Added to Restore the County’s Vehicle Replacement Budget to $127,970 – In FY 2010, the County reduced the vehicle replacement base budget to address budget shortfalls. The current base budget of $61,970 provides only enough funding to replace two vehicles per year. The addition of $66,000 restores the base budget to the amount prior to the FY 2010 base budget reductions.


INTERNAL SERVICES Department Description and Financial Data Central Telephone The Central Telephone Department provides the main phone lines into the County Government Center and the County Courthouse. FY 14 Revised EXPENDITURES BY DEPARTMENT Central Telephone

$

FY 14 Actual

34,300

$

FY 15 Approved

12,823

$

FY 16 Base -

$

FY 16 Addenda =

+ -

$

-

Change App. 15/ App. 16

FY 16 Approved $

-

$

-

Copier Services This Department provides central copier services for County divisions in the County Government Center. FY 14 Revised EXPENDITURES BY DEPARTMENT Copier Services

$

FY 14 Actual

3,000

$

FY 15 Approved

698

$

FY 16 Base

1,500

$

FY 16 Addenda =

+

1,500

$

-

Change App. 15/ App. 16

FY 16 Approved $

1,500

$

-

Garage Operations The Garage Operations Department provides efficient repairs, services, inspections and maintenance of County vehicles, which total approximately 180 vehicles including the sheriffâ&#x20AC;&#x2122;s fleet. FY 14 Revised EXPENDITURES BY DEPARTMENT Garage Operations

$

FY 14 Actual

196,353

Authorized Personnel (FTEs)

$

FY 15 Approved

194,069

2

$

FY 16 Base

170,297

2

$

+

173,303

2

FY 16 Addenda = $

2

1,650

Change App. 15/ App. 16

FY 16 Approved $

174,953

0

$

4,656

2

Mail Services The Mail Services Department provides central mail services for County divisions in the County Government Center. FY 14 Revised EXPENDITURES BY DEPARTMENT Mail Services

$

15,224

FY 14 Actual $

8,236

FY 15 Approved $

11,849

FY 16 Base $

11,849

FY 16 Addenda =

+ $

-

FY 16 Approved $

11,849

Change App. 15/ App. 16 $

-


INTERNAL SERVICES Motor Pool The Motor Pool Department provides a centralized pool of County owned vehicles for use by County divisions while conducting County business. FY 14 Revised EXPENDITURES BY DEPARTMENT Motor Pool

$

317,145

FY 14 Actual $

273,766

FY 15 Approved $

67,770

FY 16 Base $

67,770

FY 16 Addenda =

+ $

66,000

FY 16 Approved $

133,770

Change App. 15/ App. 16 $ 66,000


COM MMONWE EALTH AT TTORNEY Y

Citizens Comm monwea alth Atttorney

Commo onwealth Atttorney - Prosecutio P on

Commonwealth Atttorney - Collections


COMMONWEALTH ATTORNEY Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Commonwealth Attorney-Prosecution Commonwealth Attorney-Collections TOTAL EXPENDITURES

$ 1,079,178 $ 25,031 $ 1,104,209

$ $ $

990,171 100 990,271

$ 1,012,458 $ 5,786 $ 1,018,244

$ 1,031,478 $ 5,786 $ 1,037,264

$ $ $

9,582 9,582

$ $ $

1,041,060 5,786 1,046,846

$ $ $

28,602 28,602

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ 975,210 $ 73,999 $ 55,000 $ 1,104,209

$ $ $ $

959,497 30,774 990,271

$ 1,000,454 $ 17,790 $ $ 1,018,244

$ 1,019,474 $ 17,790 $ $ 1,037,264

$ $ $ $

9,582 9,582

$ $ $ $

1,019,474 27,372 1,046,846

$ $ $ $

19,020 9,582 28,602

REVENUE BY CLASSIFICATION Local Court Fees State/Federal Confiscations State Shared Expenses State Commonwealth Attorney Fees TOTAL DESIGNATED REVENUE

$ $ $ $ $

101,000 35,341 628,959 2,600 767,900

$ $ $ $ $

121,027 35,421 624,050 7,240 787,737

$ $ $ $ $

101,000 629,956 2,600 733,556

$ $ $ $ $

101,000 655,654 2,600 759,254

$ $ $ $ $

10,922 10,922

$ $ $ $ $

101,000 666,576 2,600 770,176

$ $ $ $ $

36,620 36,620

TOTAL UNDESIGNATED REVENUE

$

336,309

$

202,534

$

284,688

$

278,010

$

(1,340)

$

276,670

$

(8,018)

TOTAL REVENUES

$ 1,104,209

$

990,271

$ 1,018,244

$ 1,037,264

$

9,582

$

1,046,846

$

28,602

Total Authorized Personnel (FTE)

11

11

11

11

0

11


COMMONWEALTH ATTORNEY Division Description The Commonwealth’s Attorney’s Office is responsible for the prosecution of all criminal cases within Montgomery County and, through the Victim Witness Program, assists victims and witnesses involved in the prosecution of these cases. This office is responsible for trying cases in two Circuit Courts, two General District Courts, and the Juvenile and Domestic Relations Court.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Base Compensation Board Revenue Adjustments – A total of $25,698 is added to the Commonwealth Attorney’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 15 and FY 16. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$10,922 is Added to the Commonwealth Attorney’s Compensation Board Revenue Budget – These funds account for a 2% across the board salary increase contained in the state’s budget for locally supported positions starting September 1, 2015. Since the County’s starting salary is significantly higher than new compensation board starting positions, these additional funds provide additional revenue for the County. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.


COMMONWEALTH ATTORNEY •

$9,582 is Added for Maintenance Service Contracts for the Commonwealth Attorney – A total of $9,582 is added to cover the maintenance fee for the Commonwealth Attorney’s new criminal case management system.


COMMONWEALTH ATTORNEY Department Description and Financial Data Commonwealth Attorney - Prosecution The Commonwealth Attorneyâ&#x20AC;&#x2122;s Office is responsible for the prosecution of all criminal cases within Montgomery County and, through the Victim Witness Program, assists victims and witnesses involved in the prosecution of these cases. This office is responsible for trying cases in two (2) Circuit Courts, two (2) General District Courts, and the Juvenile and Domestic Relations Court. Court is held four (4) to five (5) times per week in District Court, three (3) times per week in Circuit Court and two (2) to three (3) times per week in Juvenile and Domestic Relations Court. FY 14 Revised EXPENDITURES BY DEPARTMENT Commonwealth Attorney-Prosecution

$ 1,079,178

Authorized Personnel (FTEs)

FY 14 Actual $

990,171

11

FY 15 Approved

FY 16 Base

$ 1,012,458

$ 1,031,478

11

11

FY 16 Addenda =

+ $

11

9,582

Change App. 15/ App. 16

FY 16 Approved $

0

1,041,060

$

28,602

11

Commonwealth Attorney - Collections This unit is responsible for the collection of fines and costs from the following courts: Juvenile and Domestic Relations District Court combined Courts - Christiansburg and Blacksburg General District Court, and the Circuit Court. This entails collection of reports from the Clerkâ&#x20AC;&#x2122;s Office, preparation and mailing of collection letters for all fines/costs not paid within 40 days, generating reports and accounting procedures. FY 14 Revised EXPENDITURES BY DEPARTMENT Commonwealth Attorney-Collections

$

25,031

FY 14 Actual $

100

FY 15 Approved $

5,786

FY 16 Base $

5,786

FY 16 Addenda =

+ $

-

Change App. 15/ App. 16

FY 16 Approved $

5,786

$

-


CIRCU UIT COURT

Citizens

Genera al Assem mbly

Circuit Court

Circuit Court

Juries


CIRCUIT COURT Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Circuit Court Juries TOTAL EXPENDITURES

$ $ $

151,553 24,750 176,303

$ $ $

144,615 11,384 155,999

$ $ $

148,016 24,400 172,416

$ $ $

152,059 24,400 176,459

$ $ $

-

$ $ $

152,059 24,400 176,459

$ $ $

4,043 4,043

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

134,402 36,653 5,248 176,303

$ $ $ $

136,416 17,489 2,094 155,999

$ $ $ $

137,116 35,300 172,416

$ $ $ $

141,159 35,300 176,459

$ $ $ $

-

$ $ $ $

141,159 35,300 176,459

$ $ $ $

4,043 4,043

REVENUE BY CLASSIFICATION Local Judge's Secretary Salary Recovered Costs Jury Reimbursement TOTAL DESIGNATED REVENUE

$ $ $ $

7,500 7,500

$ $ $ $

7,500 5,181 12,681

$ $ $ $

7,500 7,500

$ $ $ $

7,500 7,500

$ $ $ $

-

$ $ $ $

7,500 7,500

$ $ $ $

-

TOTAL UNDESIGNATED REVENUE

$

168,803

$

143,318

$

164,916

$

168,959

$

-

$

168,959

$

4,043

TOTAL REVENUES

$

176,303

$

155,999

$

172,416

$

176,459

$

-

$

176,459

$

4,043

Total Authorized Personnel (FTE)

2

2

2

2

0

2


CIRCUIT COURT Division Description Circuit Court is the principal trial court of the state and have both original and appellate jurisdiction. Montgomery County has three circuit court judges and provides funding for two legal assistants. Montgomery County provides office furnishings and general operating expenses for the three judges.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

No Addenda Added


CIRCUIT COURT Department Description and Financial Data Circuit Court Circuit Court is the principal trial court of the state and have both original and appellate jurisdiction. FY 14 Revised EXPENDITURES BY DEPARTMENT Circuit Court

$

FY 14 Actual

151,553

Authorized Personnel (FTEs)

$

FY 15 Approved

144,615

2

$

FY 16 Base

148,016

2

$

+

152,059

2

FY 16 Addenda = $

2

-

Change App. 15/ App. 16

FY 16 Approved $

152,059

0

$

4,043

2

Juries The Juries Department provides basic operating expenses for jury services including juror and witness compensation. FY 14 Revised EXPENDITURES BY DEPARTMENT Juries

$

24,750

FY 14 Actual $

11,384

FY 15 Approved $

24,400

FY 16 Base $

24,400

FY 16 Addenda =

+ $

-

FY 16 Approved $

24,400

Change App. 15/ App. 16 $

-


GE ENERAL DISTRICT D T COURT T

Citizens

Genera al Assem mbly

General G l Districtt Court


GENERAL DISTRICT COURT Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT General District Court TOTAL EXPENDITURES

$ $

22,461 22,461

$ $

18,988 18,988

$ $

21,711 21,711

$ $

21,711 21,711

$ $

-

$ $

21,711 21,711

$ $

-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

21,961 500 22,461

$ $ $ $

18,493 495 18,988

$ $ $ $

21,711 21,711

$ $ $ $

21,711 21,711

$ $ $ $

-

$ $ $ $

21,711 21,711

$ $ $ $

-

REVENUE BY CLASSIFICATION Local Courthouse Maintenance Fees TOTAL DESIGNATED REVENUE

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

TOTAL UNDESIGNATED REVENUE

$

22,461

$

18,988

$

21,711

$

21,711

$

-

$

21,711

$

-

TOTAL REVENUES

$

22,461

$

18,988

$

21,711

$

21,711

$

-

$

21,711

$

-

Total Authorized Personnel (FTE)

0

0

0

0

0

0


GENERAL DISTRICT COURT Division Description The General District Court of Montgomery County is responsible for ensuring that all policies and procedures are complied with as established by the Supreme Court of Virginia. The Court is obligated to serve the public in an efficient and timely manner. The court consists of a clerk and ten deputy clerks.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. â&#x20AC;˘

No Notable Base Budget Adjustments

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.

â&#x20AC;˘ No Addenda Added


GENERAL DISTRICT COURT Department Description and Financial Data General District Court The court processes criminal, traffic, and civil cases. In the criminal division both misdemeanor cases and preliminary felony cases are held. General District Court has exclusive original jurisdiction over any claim not exceeding $4,500, excluding interest and attorneyâ&#x20AC;&#x2122;s fees. The General District Court has concurrent jurisdiction with the circuit court over any claim in excess of $4,500 and up to and including $25,000 excluding interest and attorneyâ&#x20AC;&#x2122;s fees claimed. However, claims, counter-claims, and cross-claims filed in actions for unlawful detainer are not subject to the maximum jurisdictional limit $25,000 applicable in general district court regardless of the purpose for which the occupant is using the premises; Commercial and residential. Court is held four days a week. Yearly average caseload is 40,000. FY 14 Revised EXPENDITURES BY DEPARTMENT General District Court

$

22,461

FY 14 Actual $

18,988

FY 15 Approved $

21,711

FY 16 Base $

21,711

FY 16 Addenda =

+ $

-

FY 16 Approved $

21,711

Change App. 15/ App. 16 $

-


JUV VENILE AND A DOMESTIC RE ELATION NS COURT

Citizens

Genera al Assem mbly Juve enile an nd Domest D tic Rela ations Court C

Juvenile J & Domestic s Court Relations

C Court Serrvices


JUVENILE AND DOMESTIC RELATIONS COURT Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Juvenile and Domestic Relations Court Court Services TOTAL EXPENDITURES

$ $ $

14,024 6,500 20,524

$ $ $

8,139 1,910 10,049

$ $ $

14,024 6,500 20,524

$ $ $

14,024 6,500 20,524

$ $ $

-

$ $ $

14,024 6,500 20,524

$ $ $

-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

20,524 20,524

$ $ $ $

10,049 10,049

$ $ $ $

20,524 20,524

$ $ $ $

20,524 20,524

$ $ $ $

-

$ $ $ $

20,524 20,524

$ $ $ $

-

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

TOTAL UNDESIGNATED REVENUE

$

20,524

$

10,049

$

20,524

$

20,524

$

-

$

20,524

$

-

TOTAL REVENUES

$

20,524

$

10,049

$

20,524

$

20,524

$

-

$

20,524

$

-

Total Authorized Personnel (FTE)

0

0

0

0

0

0


JUVENILE AND DOMESTIC RELATIONS COURT Division Description Juvenile and Domestic Relations District Court provides probation, counseling and rehabilitation services to children and their families.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. â&#x20AC;˘

No Notable Base Budget Adjustments

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. â&#x20AC;˘

No Addenda Added


JUVENILE AND DOMESTIC RELATIONS COURT Department Description and Financial Data Juvenile and Domestic Relations Court The Juvenile and Domestic Relations Court has jurisdiction over all proceedings involving minors including delinquency petitions, traffic violations, children in need of services, and children who have been abused or neglected. This court also hear cases involving adults accused of child abuse; offenses against family members; support, visitation and custody disputes; abandonment of children, foster care, and entrustment agreements; court-ordered rehabilitation services; and court consent for certain medical treatments. FY 14 Revised EXPENDITURES BY DEPARTMENT Juvenile and Domestic Relations Court

$

14,024

FY 14 Actual $

8,139

FY 15 Approved $

14,024

FY 16 Base $

FY 16 Addenda =

+

14,024

$

-

FY 16 Approved $

14,024

Change App. 15/ App. 16 $

-

Court Services The Court Services provides probation services for the Countyâ&#x20AC;&#x2122;s Juvenile and Domestic Relations Court. The office conducts predispositional reports, processes intake complaints, and maintains an average daily population of 75 juveniles on probation. Office personnel consists of seven probation officers, one secretary and one probation supervisor. FY 14 Revised EXPENDITURES BY DEPARTMENT Court Services

$

6,500

FY 14 Actual $

1,910

FY 15 Approved $

6,500

FY 16 Base $

6,500

FY 16 Addenda =

+ $

-

FY 16 Approved $

6,500

Change App. 15/ App. 16 $

-


MAG GISTRATE

Citizens

Genera al Assem mbly Courts C

Ma agistrate e


MAGISTRATE Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Magistrate TOTAL EXPENDITURES

$ $

5,000 5,000

$ $

4,810 4,810

$ $

5,000 5,000

$ $

5,000 5,000

$ $

-

$ $

5,000 5,000

$ $

-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

5,000 5,000

$ $ $ $

3,512 1,298 4,810

$ $ $ $

4,700 300 5,000

$ $ $ $

4,700 300 5,000

$ $ $ $

-

$ $ $ $

4,700 300 5,000

$ $ $ $

-

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

TOTAL UNDESIGNATED REVENUE

$

5,000

$

4,810

$

5,000

$

5,000

$

-

$

5,000

$

-

TOTAL REVENUES

$

5,000

$

4,810

$

5,000

$

5,000

$

-

$

5,000

$

-

Total Authorized Personnel (FTE)

0

0

0

0

0

0


MAGISTRATE Division Description The Magistrate’s Office provides judicial services and performs statutory responsibilities for Montgomery County by conducting probable cause hearings to determine the issuance of arrest warrants, search warrants, civil warrants, temporary detention orders, emergency protective orders and pre-trail seizures. In addition the office is responsible for conducting bail hearings to determine release or commitment to jail, processing bonds, accepting pre-payments for traffic infractions and pre-payable misdemeanors, conducting oaths, and taking acknowledgements. The Magistrate’s Office operates twenty-four hours a day, seven days a week.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

No Notable Base Budget Adjustments

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

No Addenda Added


MAGISTRATE Department Description and Financial Data Magistrate The Magistrateâ&#x20AC;&#x2122;s Office provides judicial services for Region 1 of the Commonwealth. FY 14 Revised EXPENDITURES BY DEPARTMENT Magistrate

$

5,000

FY 14 Actual $

4,810

FY 15 Approved $

5,000

FY 16 Base $

5,000

FY 16 Addenda =

+ $

-

FY 16 Approved $

5,000

Change App. 15/ App. 16 $

-


CLER RK OF TH HE CIRCU UIT COUR RT

Citizens Clerk of o the Circuit Court C


CLERK OF THE CIRCUIT COURT Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda

+

FY 16 Approved

=

Change App. 15/ App. 16

EXPENDITURES BY DEPARTMENT Clerk of the Circuit Court TOTAL EXPENDITURES

$ $

723,316 723,316

$ $

716,713 716,713

$ $

689,130 689,130

$ $

707,487 707,487

$ $

-

$ $

707,487 707,487

$ $

18,357 18,357

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

644,428 32,737 46,151 723,316

$ $ $ $

641,991 34,505 40,216 716,713

$ $ $ $

652,200 36,930 689,130

$ $ $ $

670,557 36,930 707,487

$ $ $ $

-

$ $ $ $

670,557 36,930 707,487

$ $ $ $

18,357 18,357

REVENUE BY CLASSIFICATION Local Fees Recovered Costs State Shared Expenses TOTAL DESIGNATED REVENUE

$ $ $ $

75,000 388,493 463,493

$ $ $ $

46,949 3,337 385,009 435,294

$ $ $ $

75,000 389,447 464,447

$ $ $ $

75,000 388,317 463,317

$ $ $ $

6,536 6,536

$ $ $ $

75,000 394,853 469,853

$ $ $ $

5,406 5,406

TOTAL UNDESIGNATED REVENUE

$

259,823

$

281,419

$

224,683

$

244,170

$

(6,536)

$

237,634

$

12,951

TOTAL REVENUES

$

723,316

$

716,713

$

689,130

$

707,487

$

$

707,487

$

18,357

Total Authorized Personnel (FTE)

10

10

10

10

0

10


CLERK OF THE CIRCUIT COURT Division Description The Clerk’s Office has both judicial and non-judicial responsibilities. Some of the judicial responsibilities include maintaining records for all bench and jury trials, issuing subpoenas, typing court orders, and processing court fees. Concealed handgun permits are processed and issued through this office as well. Some non-judicial responsibilities include processing paperwork related to divorces, adoptions, and legal name changes, all deeds, deeds of trusts, land plats, and assignments are recorded in this office. Other public services performed by this office include issuing marriage licenses, passports, and notary applications; assisting with genealogy research; entering judgments; probating wills and qualifying estate executors; and scanning and imaging of all documents.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Base Compensation Board Revenue Adjustments – A total of ($1,130) is reduced from the Clerk’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 15 and FY 16. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$6,536 is Added to the Clerk’s Compensation Board Revenue Budget – These funds account for a 2% across the board salary increase contained in the state’s budget for locally supported positions starting September 1, 2015. Since the County’s starting salary is significantly higher than new compensation board starting positions, these additional funds provide additional revenue for the County. Each year, Compensation Board funding is


CLERK OF THE CIRCUIT COURT reconciled to the final County approved budget when final numbers are received from the state.


CLERK OF THE CIRCUIT COURT Department Description and Financial Data Clerk of the Circuit Court The Circuit Court Clerk is an elected constitutional officer and is charged with more than 800 statutory responsibilities. The Clerk’s Office serves as the repository for the Court’s records, is a clearinghouse for court information, and is also responsible for administration of the court of record for the County. FY 14 Revised EXPENDITURES BY DEPARTMENT Clerk of the Circuit Court Authorized Personnel (FTEs)

$

723,316 10

FY 14 Actual $

FY 15 Approved

716,713 10

$

689,130 10

FY 16 Base $

FY 16 Addenda =

+

707,487 10

$

0

FY 16 Approved $

707,487 10

Change App. 15/ App. 16 $ 18,357


SHERIF FF â&#x20AC;&#x201C; COM MPENSAT TION BOA ARD

Citizens Sheriff S

Sherifff Compensatio on Board d

Civil C & Cou urt Security

She eriff - Co ounty

Civil & Courtt S Security

Wirelesss 911 S Support Services

Dispatchin D ng

Disspatching

Jail Block k

Jail O Operation ns

Jail Operatio ons

Field Operation ns

Field Operations

Policce Training Accademy

Crimin nal Investiga ations Inmate Litter P Pickup Prrogram Western VA Regiona al Jail


SHERIFF – COMPENSATION BOARD Budget Summary FY 14 Actual

FY 15 Approved

FY 16 Base

EXPENDITURES BY DEPARTMENT Civil and Court Security Dispatching Jail Block Jail Operations Field Operations TOTAL EXPENDITURES

$ 798,736 $ 52,530 $ 319,663 $ 1,696,775 $ 4,194,345 $ 7,062,049

$ 791,058 $ 52,161 $ 312,655 $ 1,650,221 $ 4,248,549 $ 7,054,644

$ 791,181 $ 53,094 $ 293,257 $ 1,731,933 $ 4,251,607 $ 7,121,072

$ 811,303 $ 54,271 $ 293,285 $ 1,778,366 $ 4,336,057 $ 7,273,282

$ $ $ $ $ $

21,823 3,063 24,886

$ $ $ $ $ $

811,303 54,271 315,108 1,781,429 4,336,057 7,298,168

$ $ $ $ $ $

20,122 1,177 21,851 49,496 84,450 177,096

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ 6,683,744 $ 346,555 $ 31,750 $ 7,062,049

$ 6,630,163 $ 416,134 $ 8,347 $ 7,054,644

$ 6,782,906 $ 338,166 $ $ 7,121,072

$ 6,935,116 $ 338,166 $ $ 7,273,282

$ $ $ $

3,063 21,823 24,886

$ $ $ $

6,938,179 359,989 7,298,168

$ $ $ $

155,273 21,823 177,096

REVENUE BY CLASSIFICATION Local Recovered Costs State Shared Expenses State Jail Block TOTAL DESIGNATED REVENUE

$ 8,389 $ 3,878,753 $ 139,074 $ 4,026,216

$ 12,620 $ 3,859,243 $ 173,836 $ 4,045,698

$ $ 3,888,111 $ 139,074 $ 4,027,185

$ $ 3,895,644 $ 139,074 $ 4,034,718

$ $ $ $

58,446 58,446

$ $ $ $

3,954,090 139,074 4,093,164

$ $ $ $

65,979 65,979

TOTAL UNDESIGNATED REVENUE

$ 3,035,833

$ 3,008,946

$ 3,093,887

$ 3,238,564

$

(33,560)

$

3,205,004

$

111,117

TOTAL REVENUES

$ 7,062,049

$ 7,054,644

$ 7,121,072

$ 7,273,282

$

24,886

$

7,298,168

$

177,096

Total Authorized Personnel (FTE)

101

101

101

FY 16 Addenda =

Change App. 15/ App. 16

FY 14 Revised

+

101

0

FY 16 Approved

101


SHERIFF – COMPENSATION BOARD Division Description The Montgomery County Sheriff's Office safeguards life, liberty, and property, and maintains civil order. To serve these purposes, the Sheriff's Office appoints the necessary personnel to enforce the laws of the Commonwealth of Virginia and the County of Montgomery. Through its appointed personnel, the Office of Sheriff provides uniformed patrols, civil process service, corrections, and courthouse security; conducts motor vehicle accident investigations and criminal investigations; and provides for the protection of life, liberty, and property as needed by the citizens of Montgomery County. The division also provides financial reports and statistical information to the locality and the state. This division is designed to show the costs shared between the state and the county for operations of the Sheriff’s Office.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Base Compensation Board Revenue Adjustments – A total of $7,533 is added to the Sheriff’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 15 and FY 16. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$58,446 is Added to the Sheriff’s Compensation Board Revenue Budget – These funds account for a 2% across the board salary increase contained in the state’s budget for locally supported positions starting September 1, 2015. Since the County’s starting salary is significantly higher than new compensation board starting positions, these additional funds provide additional revenue for the County. Each year, Compensation Board funding is


SHERIFF – COMPENSATION BOARD reconciled to the final County approved budget when final numbers are received from the state. •

$3,823 is Added for Utility Costs – Based on actual expenses for FY 15 and anticipated increases for FY 16, $3,823 in additional funding is necessary to cover basic electric, heating, and water and sewer costs for the County jail.

$18,000 is Added for the Increased Cost of Medical Care for Inmates – Over the past several years, the cost of medical care for inmates at the County Jail has increased, as well as at the Western Virginia Regional Jail. Contributing to this increase is additional required medical screenings, and increase of pharmaceutical costs, and an increase in the inmate population with high acuity medical needs (HIV, dialysis, and cancer treatments).

$3,063 is Added for Health Benefits for Part-time Employees in the Sheriff’s Office – Additional funding is added to cover the cost of the Affordable Care Act, which requires employers to provide health insurance for all employees.


SHERIFF – COMPENSATION BOARD Department Description and Financial Data Civil and Court Security Civil and Court Security responsibilities include service of civil process, and security of the courthouse, courtrooms and environs. Service of civil process includes levies, evictions, and advertising and conducting of public auctions. FY 14 Revised EXPENDITURES BY DEPARTMENT Civil and Court Security

$

Authorized Personnel (FTEs)

FY 14 Actual

798,736

$

FY 15 Approved

791,058

12

$

12

FY 16 Base

791,181

$

+

811,303

12

FY 16 Addenda = $

12

-

Change App. 15/ App. 16

FY 16 Approved $

0

811,303

$

20,122

12

Dispatching The Dispatcher’s main function is communication. They are responsible for manning multiple telephone lines and radio traffic twenty-four hours a day for fire departments, rescue squads, animal control, and Sheriff’s Office. Dispatchers are the direct link between a citizen and the deputy in the field. Dispatch handles the communication of all 911 emergency calls. FY 14 Revised EXPENDITURES BY DEPARTMENT Dispatching

$

FY 14 Actual

52,530

Authorized Personnel (FTEs)

$

FY 15 Approved

52,161

1

$

FY 16 Base

53,094

1

$

+

54,271

1

FY 16 Addenda = $

1

-

Change App. 15/ App. 16

FY 16 Approved $

54,271

0

$

1,177

1

Jail Block The jail block is actually the jail per diem sent to the County by the State for the housing and care of the inmates. Funds are based on the number of inmates housed and the charges placed against them and/or their sentence. All funds are used to operate the jail and are mandated by the Code of Virginia to be used for this purpose. FY 14 Revised EXPENDITURES BY DEPARTMENT Jail Block Authorized Personnel (FTEs)

$

FY 14 Actual

319,663 0

$

FY 15 Approved

312,655 0

$

FY 16 Base

293,257 0

$

FY 16 Addenda =

+

293,285 0

$

21,823 0

Change App. 15/ App. 16

FY 16 Approved $

315,108 0

$

21,851


SHERIFF â&#x20AC;&#x201C; COMPENSATION BOARD Jail Operations The function of this area is the care and security of jail inmates. Information concerning the types and numbers of inmates housed in the jail must be maintained and reported to the state. Educational, recreational, and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts.

EXPENDITURES BY DEPARTMENT Jail Operations Authorized Personnel (FTEs)

FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

$ 1,696,775

$ 1,650,221

$ 1,731,933

$ 1,778,366

28

28

28

FY 16 Addenda =

+ $

28

3,063 0

Change App. 15/ App. 16

FY 16 Approved $ 1,781,429

$49,496

28

Field Operations Field Operations responsibilities include patrolling the county of Montgomery for the purpose of protecting citizens and their property. The functions of this area include responding to citizenâ&#x20AC;&#x2122;s calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.

EXPENDITURES BY DEPARTMENT Field Operations Authorized Personnel (FTEs)

FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

$ 4,194,345

$ 4,248,549

$ 4,251,607

$ 4,336,057

60

60

60

FY 16 Addenda =

+

60

$

0

Change App. 15/ App. 16

FY 16 Approved $ 4,336,057 60

$

84,450


SHERIF FF - COUNTY

Citizens Sheriff S

Sheriff S C Compen nsation Board

Civil & Court Security S

Sherriff - Cou unty

Civil & Court Security

W Wireless 9 911 Su upport Serrvices

Dis spatching

Dispa atching

Ja ail Block

Jail Op perations

Jail Operation O ns

Field O Operationss

Field Operations

Police e Training Aca ademy

Crimina al Investigatiions Inmate Litter Piickup Prog gram Western VA Regional Jail


SHERIFF - COUNTY Budget Summary FY 14 Actual

FY 15 Approved

FY 16 Base

EXPENDITURES BY DEPARTMENT Civil and Court Security Dispatching Jail Operations Field Operations Police Training Wireless 911 Support Services Criminal Investigations Inmate Litter Pickup Contracted Overtime Western VA Regional Jail TOTAL EXPENDITURES

$ 513,893 $ 403,880 $ 274,153 $ 1,236,884 $ 141,221 $ 45,370 $ 15,270 $ 121,664 $ 20,992 $ $ 4,272,805 $ 7,046,132

$ 513,887 $ 403,865 $ 265,573 $ 1,231,823 $ 68,742 $ 45,954 $ 15,206 $ 72,972 $ 20,247 $ $ 4,253,801 $ 6,892,071

$ 493,574 $ 431,271 $ 335,960 $ 986,147 $ 66,400 $ 47,187 $ 18,000 $ 23,200 $ 20,992 $ $ 4,287,882 $ 6,710,613

$ 502,320 $ 442,776 $ 341,783 $ 996,602 $ 66,400 $ 48,302 $ 18,000 $ 23,200 $ 20,992 $ $ 4,287,882 $ 6,748,257

$ $ $ $ $ $ $ $ $ $ $ $

3,063 80,063 20,000 100,000 203,126

$ $ $ $ $ $ $ $ $ $ $ $

505,383 442,776 341,783 1,076,665 66,400 48,302 38,000 23,200 20,992 100,000 4,287,882 6,951,383

$ $ $ $ $ $ $ $ $ $ $ $

11,809 11,505 5,823 90,518 1,115 20,000 100,000 240,770

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

1,677,324 3,775,374 1,593,434 7,046,132

$ $ $ $

1,680,247 3,702,128 1,509,696 6,892,071

$ $ $ $

1,580,862 3,624,499 1,505,252 6,710,613

$ $ $ $

1,618,506 3,666,063 1,463,688 6,748,257

$ $ $ $

181,126 22,000 203,126

$ $ $ $

1,799,632 3,688,063 1,463,688 6,951,383

$ $ $ $

218,770 63,564 (41,564) 240,770

REVENUE BY CLASSIFICATION Local E 911 Tax Interest Local Fees Courthouse Security Fees Jail Non Com. State Confiscations Federal Confiscations Local Recovered Costs Local Jail Fees Local DNA Fees Local Inmate Phone Fees Local Inmate Medical Fees Local Prisoner/Boarding Local Fingerprinting HEM Shared Expenses HEM Drug Testing HEM Monitoring HEM Connection State Wireless 911 TOTAL DESIGNATED REVENUE

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

140 4,137 187,810 50 12,457 2,162 101,235 9,000 500 25,000 800 800 800 10,000 92,000 2,500 40,211 489,602

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

108 4,137 174,688 12,515 2,162 100,573 9,080 657 16,724 940 800 1,094 6,520 45,430 5,403 42,103 422,933

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

140 4,137 187,810 50 1,000 9,000 500 25,000 800 800 800 10,000 92,000 2,500 40,211 374,748

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

140 4,137 187,810 50 1,000 9,000 500 25,000 800 800 800 10,000 92,000 2,500 40,211 374,748

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

102,000 102,000

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

140 4,137 187,810 50 103,000 9,000 500 25,000 800 800 800 10,000 92,000 2,500 40,211 476,748

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

102,000 102,000

TOTAL UNDESIGNATED REVENUE

$ 6,556,530

$ 6,469,138

$ 6,335,865

$ 6,373,509

$

101,126

$

6,474,635

$

138,770

TOTAL REVENUES

$ 7,046,132

$ 6,892,071

$ 6,710,613

$ 6,748,257

$

203,126

$

6,951,383

$

240,770

Total Authorized Personnel (FTE)

29.5

29.5

29.5

29.5

FY 16 Addenda =

Change App. 15/ App. 16

FY 14 Revised

+

0

FY 16 Approved

29.5


SHERIFF - COUNTY Division Description The Montgomery County Sheriff's Office safeguards life, liberty, and property, and maintains civil order. To serve these purposes, the Sheriff's Office appoints the necessary personnel to enforce the laws of the Commonwealth of Virginia and the County of Montgomery. Through its appointed personnel, the Office of Sheriff provides uniformed patrols, civil process service, corrections, and courthouse security; conducts motor vehicle accident investigations and criminal investigations; and provides for the protection of life, liberty, and property as needed by the citizens of Montgomery County. The division also provides financial reports and statistical information to the locality and the state. This division accounts for expenditures funded solely by the County.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$75,000 is Added to the Sheriff’s Overtime Budget – Funding is added to compensate employees with paid overtime in lieu of compensatory time and to reduce accrued compensatory balances. Over the years, deputies in the Sheriff’s Office have accumulated a significant amount of compensatory time due to working overtime. Due to workload demands, these same employees are unable to take off enough time to be compensated for the amount of actual overtime being worked. To address this problem, additional funding is being added to the Sherriff’s budget to reduce accrued balances and begin to pay overtime to employees in lieu of accruing compensatory time.

$20,000 is Added to the Sheriff’s Uniform Replacement Budget – Funding is added to cover the actual cost of uniform replacements. The Sheriff’s Office is spending $44,000 annually on uniform replacements with a base budget of $24,000. In past years, the Sheriff has been


SHERIFF - COUNTY using vacancy savings to cover the $20,000 difference. This addendum corrects the base budget to reflect actual spending on uniform replacements. •

$100,000 is Added to the Sheriff’s Budget to Cover the Cost of Annual Recovered Costs – Each year the Sheriff’s Office receives approximately $100,000 in recovered cost revenues for security services provided for various functions throughout the County. These services are paid for by outside entities, such as Virginia Tech, the National Forest Services, the US Marshal’s Service, etc. This expenditure increase is supported by a like amount of revenue.

$2,000 is Added to the Sheriff’s Office for Project Life Saver – Each year the Sheriff’s Office receives approximately $2,000 in Project Life Saver funds. Project Lifesaver is a program available to Montgomery County citizens for persons who are receiving in-home care. It is designed as a rapid response search and rescue service, using state-of-the-art technologies and strategies, to prevent or reduce the potential of harm to individuals suffering from Alzheimer's, Down Syndrome, autism, traumatic brain injuries or mental dysfunctions and others who may tend to wander away from their residences and become confused or lost. This expenditure increase is supported by a like amount of revenue.

$6,126 is Added for Health Benefits for Part-time Employees in the Sheriff’s Office – Additional funding is added to cover the cost of the Affordable Care Act, which requires employers to provide health insurance for all employees.


SHERIFF - COUNTY Department Description and Financial Data Civil and Court Security Civil and Court Security responsibilities include service of civil process, and security of the courthouse, courtrooms and environs. Service of civil process includes levies, evictions, and advertising and conducting of public auctions. FY 14 Revised EXPENDITURES BY DEPARTMENT Civil and Court Security

$

Authorized Personnel (FTEs)

FY 14 Actual

513,893

$

FY 15 Approved

513,887

9.5

$

9.5

FY 16 Base

493,574

$

+

502,320

9.5

FY 16 Addenda = $

9

3,063

Change App. 15/ App. 16

FY 16 Approved $

505,383

0

$

11,809

9

Dispatching The Dispatcherâ&#x20AC;&#x2122;s main function is communication. They are responsible for manning multiple telephone lines and radio traffic twenty-four hours a day for fire departments, rescue squads, animal control, and Sheriffâ&#x20AC;&#x2122;s Office. Dispatchers are the direct link between a citizen and the deputy in the field. Dispatch handles the communication of all 911 emergency calls. FY 14 Revised EXPENDITURES BY DEPARTMENT Dispatching

$

FY 14 Actual

403,880

Authorized Personnel (FTEs)

$

FY 15 Approved

403,865

8

$

FY 16 Base

431,271

8

$

+

442,776

8

FY 16 Addenda = $

8

-

Change App. 15/ App. 16

FY 16 Approved $

442,776

0

$

11,505

8

Jail Operations The function of this area is the care and security of jail inmates. Information concerning the types and numbers of inmates housed in the jail must be maintained and reported to the state. Educational, recreational, and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts. FY 14 Revised EXPENDITURES BY DEPARTMENT Jail Operations Authorized Personnel (FTEs)

$

FY 14 Actual

274,153 4

$

FY 15 Approved

265,573 4

$

FY 16 Base

335,960 4

$

FY 16 Addenda =

+

341,783 4

$

0

Change App. 15/ App. 16

FY 16 Approved $

341,783 4

$

5,823


SHERIFF - COUNTY Field Operations Field Operations responsibility includes patrolling the county of Montgomery for the purpose of protecting citizens and their property. The functions of this area include responding to citizenâ&#x20AC;&#x2122;s calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.

EXPENDITURES BY DEPARTMENT Field Operations

FY 14 Revised

FY 14 Actual

$ 1,236,884

$ 1,231,823

Authorized Personnel (FTEs)

7

FY 15 Approved $

FY 16 Base

986,147

7

$

+

996,602

7

FY 16 Addenda = $

80,063

7.5

Change App. 15/ App. 16

FY 16 Approved $

1,076,665

0

$

90,518

7.5

Police Training Academy The Montgomery County Sheriffâ&#x20AC;&#x2122;s Office is a member of the NRCJTA (New River Criminal Justice Training Academy) for the purpose of meeting the standards of the Department of Criminal Justice Services and state training requirements. The academy provides for basic training, recertifications, and other specialized training as required. FY 14 Revised EXPENDITURES BY DEPARTMENT Police Training

$

FY 14 Actual

141,221

$

FY 15 Approved

68,742

$

FY 16 Base

66,400

$

FY 16 Addenda =

+

66,400

$

-

Change App. 15/ App. 16

FY 16 Approved $

66,400

$

-

Wireless 911 The state mandates that localities provide Wireless 911 services, and the Virginia Wireless Board supplements funding for Wireless 911. The Wireless 911 system begins with dedicated incoming telephone trunks that receive emergency 911 calls from cellular telephones. When a caller dials 911, the call is routed through equipment that determines the location from which the call originated. The communications center dispatches appropriate emergency personnel. This is an important and vital service to the residents and citizens located within Montgomery County. FY 14 Revised EXPENDITURES BY DEPARTMENT Wireless 911 Authorized Personnel (FTEs)

$

FY 14 Actual

45,370 1

$

FY 15 Approved

45,954 1

$

FY 16 Base

47,187 1

$

FY 16 Addenda =

+

48,302 1

$

0

Change App. 15/ App. 16

FY 16 Approved $

48,302 1

$

1,115


SHERIFF - COUNTY Support Services Support Services provides administrative and operational support services to all other departments within the Sheriffâ&#x20AC;&#x2122;s Office. Responsibilities include grants, Accreditation, public presentations/community events, D.A.R.E., school resource officers, training, policy/procedure, media relations, public information, uniform/equipment acquisition, website management, planning, Citizenâ&#x20AC;&#x2122;s Police Academy, and the Project Lifesaver program. FY 14 Revised EXPENDITURES BY DEPARTMENT Support Services

$

FY 14 Actual

15,270

Authorized Personnel (FTEs)

$

FY 15 Approved

15,206

0

$

FY 16 Base

18,000

0

$

+

18,000

0

FY 16 Addenda = $

0

20,000

Change App. 15/ App. 16

FY 16 Approved $

38,000

0

$

20,000

0

Criminal Investigations Criminal Investigations investigate complex cases involving traditional and non-traditional criminal conduct, including but not limited to organized crime, misuse of public funds, fraud, and consumer fraud, crimes against persons to include murder, rape, robbery, crimes against property, narcotics, and other crimes. FY 14 Revised EXPENDITURES BY DEPARTMENT Criminal Investigations

$

FY 14 Actual

121,664

Authorized Personnel (FTEs)

$

FY 15 Approved

72,972

0

$

FY 16 Base

23,200

0

$

+

23,200

0

FY 16 Addenda = $

0

-

Change App. 15/ App. 16

FY 16 Approved $

23,200

0

$

-

0

Inmate Litter Pickup Program The function of this area is to cover the cost of overtime for a deputy to supervise the Inmate Litter Pickup Program. Through this program, inmates clean litter from County roadways. FY 14 Revised EXPENDITURES BY DEPARTMENT Inmate Litter Pickup Authorized Personnel (FTEs)

$

FY 14 Actual

20,992 0

$

FY 15 Approved

20,247 0

$

FY 16 Base

20,992 0

$

FY 16 Addenda =

+

20,992 0

$

0

Change App. 15/ App. 16

FY 16 Approved $

20,992 0

$

-


SHERIFF - COUNTY Contracted Overtime These services are paid for by outside entities, such as Virginia Tech, the National Forest Services, the US Marshalâ&#x20AC;&#x2122;s Service, etc. This expenditure increase is supported by a like amount of revenue. FY 14 Revised EXPENDITURES BY DEPARTMENT Contracted Overtime

$

FY 14 Actual -

Authorized Personnel (FTEs)

$

FY 15 Approved -

0

$

0

FY 16 Base -

$

+ -

0

FY 16 Addenda = $

0

100,000

Change App. 15/ App. 16

FY 16 Approved $

100,000

0

$

100,000

0

Western VA Regional Jail The County is a participant in the new Western Virginia Regional Jail located in Roanoke County, Virginia. The WVRJ facility has a 605-bed capacity (805-bed capacity with double bunking) and serves the City of Salem and the counties of Montgomery, Franklin and Roanoke.

EXPENDITURES BY DEPARTMENT Western VA Regional Jail Authorized Personnel (FTEs)

FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

$ 4,272,805

$ 4,253,801

$ 4,287,882

$ 4,287,882

0

0

0

FY 16 Addenda =

+

0

$

0

Change App. 15/ App. 16

FY 16 Approved $

4,287,882 0

$

-


FIR RE DEPA ARTMENT TS AND R RESCUE S SQUADS

Citizens Bo oard of Sup pervisors rs Fire an nd Resccue Com mmissio on

Fire Departm D ments

Rescu ue Squa ads

Blac cksburg Fire De epartment

Blackssburg Resscue Squad

Christtiansburg Fire De epartment

Christiansburg Rescue Squad

Elliston Fire e De epartment

Long Shop McC Coy ad Resscue Squa

Long Sh hop McCo oy Fire De epartment

Riner R Rescue Squad

Riner Fire F Deparrtment

Shaw wsville Resscue Squad


FIRE DEPARTMENTS AND RESCUE SQUADS Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

EXPENDITURES BY DEPARTMENT Retirement; Insurance; and Incentives Blacksburg Fire Department Christiansburg Fire Department Elliston Fire Department Long Shop McCoy Fire Department Riner Fire Department Blacksburg Rescue Squad Christiansburg Rescue Squad Long Shop McCoy Rescue Squad Riner Rescue Squad Shawsville Rescue Squad Fuel Contingency Funds to be Distributed by F&R Comm

$ $ $ $ $ $ $ $ $ $ $ $ $

TOTAL EXPENDITURES

$ 1,421,329

$ 1,291,190

EXPENDITURES BY CLASSIFICATION Retirement and Insurance Fire Departments Rescue Squads Funds to be Distributed by F&R Comm TOTAL EXPENDITURES

$ 521,569 $ 498,625 $ 401,135 $ $ 1,421,329

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

$ $

TOTAL UNDESIGNATED REVENUE

$ 1,421,329

$ 1,291,190

TOTAL REVENUES

$ 1,421,329

$ 1,291,190

521,569 98,342 140,270 108,100 80,740 71,173 89,944 117,000 40,060 72,631 81,500 -

-

$ $ $ $ $ $ $ $ $ $ $ $ $

455,705 84,342 100,270 108,100 80,740 71,173 89,977 117,000 39,753 72,631 71,500 -

439,962 84,342 100,270 108,100 80,740 82,173 115,966 99,000 57,060 76,215 92,583 25,980

+

Change App. 15/ App. 16

FY 16 Approved

$ $ $ $ $ $ $ $ $ $ $ $ $

11,070 -

$ $ $ $ $ $ $ $ $ $ $ $ $

451,032 94,342 120,270 95,100 89,540 89,673 131,796 99,000 44,910 61,215 96,583 -

$ 1,362,391

$ 1,362,391

$

11,070

$

1,373,461

$ 11,070

$ 455,705 $ 444,625 $ 390,861 $ $ 1,291,190

$ 439,962 $ 455,625 $ 440,824 $ 25,980 $ 1,362,391

$ 439,962 $ 488,925 $ 433,504 $ $ 1,362,391

$ $ $ $ $

11,070 11,070

$ $ $ $ $

451,032 488,925 433,504 1,373,461

$ $ $ $ $

$ $

$ $

$ $

-

$ $

-

$ $

-

$ $

$ 1,362,391

$ 1,362,391

$

11,070

$

1,373,461

$ 11,070

$ 1,362,391

$ 1,362,391

$

11,070

$

1,373,461

$ 11,070

-

$ $ $ $ $ $ $ $ $ $ $ $ $

FY 16 Addenda =

439,962 94,342 120,270 95,100 89,540 89,673 131,796 99,000 44,910 61,215 96,583 -

-

$ $ $ $ $ $ $ $ $ $ $ $ $

FY 16 Base

$ $ $ $ $ $ $ $ $ $ $ $ $

11,070 10,000 20,000 (13,000) 8,800 7,500 15,830 (12,150) (15,000) 4,000 (25,980)

11,070 33,300 (7,320) (25,980) 11,070

-


FIRE DEPARTMENTS AND RESCUE SQUADS Division Description This Division displays the County funding provided for the five volunteer fire departments and the five volunteer rescue squads that serve the County. These volunteer agencies provide emergency services to each of the approximately 86,000 citizens of Montgomery County. Each agency is comprised of men and women from various walks of life who have the desire to serve their community. Members devote countless hours required for training, drills, and meetings. The volunteers are required to respond to calls regardless of the hour of the day.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

$922,429 is Included for Fire and Rescue Operations – As part of this year’s base budget process, the Fire and Rescue Commission distributed $115,002 in base funding to cover fire and rescue recurring and one-time budget requests for FY 16. The chart below shows the distribution as approved by the Fire and Rescue Commission.

Fire Departments Blacksburg FD Christiansburg FD Elliston FD Long Shop/McCoy FD Riner FD Subtotal for FD

FY 16 Base Budget $84,342 $100,270 $90,100 $80,740 $82,173

Base FY 16 FY 16 Recurring New Recurring One-time Addition Budget Addition $0 $84,342 $10,000 $15,000 $115,270 $5,000 $0 $90,100 $5,000 $8,800 $89,540 $0 $0 $82,173 $7,500

FY 16 Total Budget $94,342 $120,270 $95,100 $89,540 $89,673

$437,625

$23,800

$461,425

$27,500

$488,925

$89,944 $99,000 $37,060 $61,215 $82,583

$12,500 $0 $3,850 $0 $4,000

$102,444 $99,000 $40,910 $61,215 $86,583

$29,352 $0 $4,000 $0 $10,000

$131,796 $99,000 $44,910 $61,215 $96,583

Subtotal for RS

$369,802

$20,350

$390,152

$43,352

$433,504

Distribution by Fire & Rescue Commission Subtotal Undistributed

$115,002 $115,002

$0 $0

$0 $0

$0 $0

$0 $0

$922,429

$44,150

$851,577

$70,852

$922,429

Rescue Squads Blacksburg RS Christiansburg RS Long Shop/McCoy RS Riner RS Shawsville RS

Total - Operating Budgets


FIRE DEPARTMENTS AND RESCUE SQUADS Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$11,070 is Added for Fire and Rescue Insurance and Incentives – $11,070 is added to fire and rescue due to an increase in workers’ compensation premiums based on increased claims ($1,420), adding the cost of electric services for power to Marshal Tower ($750), increases in motor vehicle insurance for a pickup, cache trailer and a command trailer ($1,500), additional incentive funds for the number of gas cards ($1,100), to purchase service rings ($3,300), and to provide a yearly service award dinner recognizing volunteers with 50 plus years of service ($3,000).


FIRE DEPARTMENTS AND RESCUE SQUADS Department Description and Financial Data Retirement; Insurance; and Incentives FY 14 Revised EXPENDITURES BY DEPARTMENT Retirement; Insurance; and Incentives

$

521,569

FY 14 Actual $

455,705

FY 15 Approved $

439,962

FY 16 Base $

FY 16 Addenda =

+

439,962

$

11,070

FY 16 Approved $

451,032

Change App. 15/ App. 16 $ 11,070

Fire Departments Fire departments provide volunteer fire services to County and town residents. Fire Departments are routinely involved in training their personnel through the Department of Fire Programs. The basic training required to be a firefighter is a minimum of 107 hours. This does not include the inhouse training that is required to master the equipment of their individual department. Blacksburg Fire Department FY 14 Revised EXPENDITURES BY DEPARTMENT Blacksburg Fire Department

$

98,342

FY 14 Actual $

84,342

FY 15 Approved $

84,342

FY 16 Base $

FY 16 Addenda =

+

94,342

$

-

FY 16 Approved $

94,342

Change App. 15/ App. 16 $ 10,000

Christiansburg Fire Department FY 14 Revised EXPENDITURES BY DEPARTMENT Christiansburg Fire Department

$

140,270

FY 14 Actual $

100,270

FY 15 Approved $

100,270

FY 16 Base $

FY 16 Addenda =

+

120,270

$

-

FY 16 Approved $

120,270

Change App. 15/ App. 16 $ 20,000

Elliston Fire Department FY 14 Revised EXPENDITURES BY DEPARTMENT Elliston Fire Department

$

108,100

FY 14 Actual $

108,100

FY 15 Approved $

108,100

FY 16 Base $

95,100

FY 16 Addenda =

+ $

-

FY 16 Approved $

95,100

Change App. 15/ App. 16 $ (13,000)


FIRE DEPARTMENTS AND RESCUE SQUADS Long Shop McCoy Fire Department FY 14 Revised EXPENDITURES BY DEPARTMENT Long Shop McCoy Fire Department

$

80,740

FY 14 Actual $

80,740

FY 15 Approved $

80,740

FY 16 Base $

FY 16 Addenda =

+

89,540

$

-

FY 16 Approved $

89,540

Change App. 15/ App. 16 $

8,800

Riner Fire Department FY 14 Revised EXPENDITURES BY DEPARTMENT Riner Fire Department

$

71,173

FY 14 Actual $

71,173

FY 15 Approved $

82,173

FY 16 Base $

FY 16 Addenda =

+

89,673

$

-

FY 16 Approved $

89,673

Change App. 15/ App. 16 $

7,500

Rescue Squads Rescue Squads provide volunteer rescue services to County and town residents. Rescue squads are trained in a variety of methods. Classes are routinely offered through the local squads and the Virginia Department of Health. The basic rescuer is required to complete 142 hours of training. This prepares them to answer calls of all nature and allows them to perform emergency medical skills on-scene. Typical assignments in the local squads require the volunteer to answer calls both at will and on assigned call nights. Blacksburg Rescue Squad FY 14 Revised EXPENDITURES BY DEPARTMENT Blacksburg Rescue Squad

$

89,944

FY 14 Actual $

89,977

FY 15 Approved $

115,966

FY 16 Base $

FY 16 Addenda =

+

131,796

$

-

FY 16 Approved $

131,796

Change App. 15/ App. 16 $ 15,830

Christiansburg Rescue Squad FY 14 Revised EXPENDITURES BY DEPARTMENT Christiansburg Rescue Squad

$

117,000

FY 14 Actual $

117,000

FY 15 Approved $

99,000

FY 16 Base $

99,000

FY 16 Addenda =

+ $

-

FY 16 Approved $

99,000

Change App. 15/ App. 16 $

-


FIRE DEPARTMENTS AND RESCUE SQUADS Long Shop McCoy Rescue Squad FY 14 Revised EXPENDITURES BY DEPARTMENT Long Shop McCoy Rescue Squad

$

FY 14 Actual

40,060

$

FY 15 Approved

39,753

$

FY 16 Base

57,060

$

FY 16 Addenda =

+

44,910

$

-

Change App. 15/ App. 16

FY 16 Approved $

44,910

$ (12,150)

Riner Rescue Squad FY 14 Revised EXPENDITURES BY DEPARTMENT Riner Rescue Squad

$

FY 14 Actual

72,631

$

FY 15 Approved

72,631

$

FY 16 Base

76,215

$

FY 16 Addenda =

+

61,215

$

-

Change App. 15/ App. 16

FY 16 Approved $

61,215

$ (15,000)

Shawsville Rescue Squad FY 14 Revised EXPENDITURES BY DEPARTMENT Shawsville Rescue Squad

$

FY 14 Actual

81,500

$

FY 15 Approved

71,500

$

FY 16 Base

92,583

$

FY 16 Addenda =

+

96,583

$

-

Change App. 15/ App. 16

FY 16 Approved $

96,583

$

4,000

Fuel Contingency FY 14 Revised EXPENDITURES BY DEPARTMENT Fuel Contingency

$

FY 14 Actual -

$

FY 15 Approved -

$

FY 16 Base -

$

FY 16 Addenda =

+ -

$

-

Change App. 15/ App. 16

FY 16 Approved $

-

$

-

Funds to be Distributed by Fire & Rescue Commission FY 14 Revised EXPENDITURES BY DEPARTMENT Funds to be Distributed by F&R Comm

$

FY 14 Actual -

$

FY 15 Approved -

$

25,980

FY 16 Base $

FY 16 Addenda =

+ -

$

-

Change App. 15/ App. 16

FY 16 Approved $

-

$ (25,980)


GENERA AL SERV VICES

Citizens Bo oard of Sup pervisors rs County C Adm ministrato or Genera al Serviices

Administtration

Anim mal Contro ol

Centrallized Mainten nance

Frien nds of Anim mal Carre & Contro rol

Lawn ns & Landsc caping

Litter Contro ol

Buildings & Groun nds

Housekkeeping

Solid Waste Colle ections


GENERAL SERVICES Budget Summary FY 14 Actual

FY 15 Approved

FY 16 Base

EXPENDITURES BY DEPARTMENT Administration Animal Control Buildings and Grounds Centralized Maintenance Friends of Animal Care and Control Housekeeping Lawns and Landscaping Litter Control Solid Waste Collections TOTAL EXPENDITURES

$ 228,260 $ 221,220 $ 1,706,710 $ 86,801 $ 22,000 $ 408,794 $ 171,616 $ 90,613 $ 1,789,723 $ 4,725,737

$ 211,448 $ 213,674 $ 1,605,216 $ 33,070 $ 20,750 $ 399,313 $ 146,391 $ 86,308 $ 1,573,049 $ 4,289,219

$ 200,762 $ 223,176 $ 1,621,114 $ 84,281 $ 32,050 $ 414,890 $ 172,473 $ 92,019 $ 1,800,382 $ 4,641,147

$ 215,424 $ 223,726 $ 1,627,513 $ 84,281 $ 32,050 $ 422,779 $ 174,332 $ 93,734 $ 1,797,190 $ 4,671,029

$ $ $ $ $ $ $ $ $ $

141,091 1,098 9,004 151,193

$ $ $ $ $ $ $ $ $ $

215,424 223,726 1,768,604 84,281 32,050 422,779 175,430 93,734 1,806,194 4,822,222

$ $ $ $ $ $ $ $ $ $

14,662 550 147,490 7,889 2,957 1,715 5,812 181,075

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ 2,133,266 $ 2,384,575 $ 207,897 $ 4,725,737

$ 2,055,601 $ 2,104,768 $ 128,850 $ 4,289,219

$ 2,142,135 $ 2,411,231 $ 87,781 $ 4,641,147

$ 2,172,017 $ 2,412,731 $ 86,281 $ 4,671,029

$ $ $ $

10,102 133,091 8,000 151,193

$ $ $ $

2,182,119 2,545,822 94,281 4,822,222

$ $ $ $

39,984 134,591 6,500 181,075

REVENUE BY CLASSIFICATION Local Animal Licenses Dog & Cat Sterilization Local Recovered Costs Local Courthouse Maintenance Local Health/HS Utilities Local Health/HS Maintenance Local Cons Utility Tax Local Waste Collection State Litter Control Grant Jail Block Revenue Local Auto Graveyard TOTAL DESIGNATED REVENUE

$ $ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $ $

13,950 10,320 130,000 40,000 50,000 11,665 40,700 16,450 21,500 4,500 339,085

$ $ $ $ $ $ $ $ $ $ $ $

38,000 31,330 69,330

$ $ $ $ $ $ $ $ $ $ $ $

13,950 10,320 168,000 40,000 81,330 11,665 40,700 16,450 21,500 4,500 408,415

$ $ $ $ $ $ $ $ $ $ $ $

38,000 31,330 69,330

TOTAL UNDESIGNATED REVENUE

$ 4,424,087

$ 4,091,870

$ 4,302,062

$ 4,331,944

$

81,863

$

4,413,807

$

111,745

TOTAL REVENUES

$ 4,725,737

$ 4,289,219

$ 4,641,147

$ 4,671,029

$

151,193

$

4,822,222

$

181,075

Total Authorized Personnel (FTE)

17,700 88,000 40,000 56,000 16,800 40,700 16,450 21,500 4,500 301,650

42.65

26,966 12,159 1,937 45,130 54,793 18,900 6,154 27,709 3,600 197,348

42.65

13,950 10,320 130,000 40,000 50,000 11,665 40,700 16,450 21,500 4,500 339,085

40.85

40.85

FY 16 Addenda =

Change App. 15/ App. 16

FY 14 Revised

+

0

FY 16 Approved

40.85


GENERAL SERVICES Division Description The Division of General Services is responsible for auxiliary and operational support services for all County divisions. Services are provided through the departments of Buildings and Grounds, Housekeeping, Public Facilities Administration, Lawns and Landscaping, and Internal Services departments. The division is also responsible for the departmental operations of Animal Control and Solid Waste Collection.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$103,091 is Added for Utility Costs – Based on actual expenses for FY 15 and anticipated increases for FY 16, $103,091 in additional funding is necessary to cover basic electric, heating, and water and sewer costs that are paid for by the General Services Department. $15,000 is also added to the General Services recovered cost revenue budget for revenues that will be received from the schools for utility services provided to building C that house the schools’ administrative offices. An additional $31,330 in recovered costs are also added to General Services for the utility fees paid by the Department of Social Services and the Health Department for their occupancy of the County’s Health and Human Service Building.

$23,000 is Added to the General Services’ Recovered Cost Revenue for Costs Associated with the New River Valley Emergency Communications Regional Authority Occupying the Public Safety Building – The New River Valley Emergency Communications Regional Authority will begin occupying the new Public Safety building in FY 16. At that time, the authority will begin paying for the cost of occupying the facility. $23,000 is added to the General Services’ revenue budget for these costs.


GENERAL SERVICES •

$19,000 is Added for Maintenance Services Contracts – Additional funding is added to cover the cost of maintenance service contracts for the County’s new Public Safety Building.

$8,000 is Added for Maintenance Costs Associated with the School Board Offices and the Government Center – Additional funding is added to cover the cost of maintenance and repair services of the School Board Offices and the Government Center.

$8,000 is Added for the One-time Cost of an Elevator Lift – Additional funding is added to the General Services Department to cover the one-time cost of an elevator lift to help address maintenance issues, lights, infrastructure, and other areas of County buildings above 35 feet tall.

$3,000 is Added for the Cost of Maintenance at the Meadowbrook Library – Additional funding is added to the General Services Department to cover the increased cost of the maintenance service contract at the Meadowbrook Library.

$3,748 is Added for Health Benefits for Part-time Employees in the General Services Division – Additional funding is added to cover the cost of the Affordable Care Act, which requires employers to provide health insurance for all employees.

$6,354 is Added for a 2% Increase to Part-time Non-Classified Wages – Additional funding is added to cover the cost of a 2% across the board compensation increase for part-time nonclassified positions in the General Services division.


GENERAL SERVICES Department Description and Financial Data Administration This Department manages the administrative functions for the Division of General Services. FY 14 Revised EXPENDITURES BY DEPARTMENT Administration

$

FY 14 Actual

228,260

Authorized Personnel (FTEs)

$

FY 15 Approved

211,448

2

$

FY 16 Base

200,762

2

$

FY 16 Addenda =

+

215,424

2

$

-

2

Change App. 15/ App. 16

FY 16 Approved $

215,424

0

$

14,662

2

Animal Control The Animal Control Department is responsible for enforcing County ordinances and state laws relating to animals. Animal Control impounds stray dogs, investigates livestock deaths due to animals, quarantines animals involved in bite cases, and investigates animal cruelty. The department maintains the safety of the public as it pertains to animal ordinances and educates the public about animal laws and welfare. FY 14 Revised EXPENDITURES BY DEPARTMENT Animal Control Authorized Personnel (FTEs)

$

FY 14 Actual

221,220 4.25

$

FY 15 Approved

213,674 4.25

$

223,176

FY 16 Base $

+

223,726

4.25

FY 16 Addenda = $

-

4.25

Change App. 15/ App. 16

FY 16 Approved $

0

223,726

$

550

4.25

Buildings and Grounds This Department is responsible for the preservation of County facilities, including recreational and industrial parks. Buildings and Grounds maintain 37 County buildings and facilities, eight recreational parks, and two industrial parks. The department provides general labor support to County divisions for repair and remodeling projects.

EXPENDITURES BY DEPARTMENT Buildings and Grounds Authorized Personnel (FTEs)

FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

$ 1,706,710

$ 1,605,216

$ 1,621,114

$ 1,627,513

7

7

7

FY 16 Addenda =

+

7

$

141,091 0

Change App. 15/ App. 16

FY 16 Approved $

1,768,604 7

$

147,490


GENERAL SERVICES Centralized Maintenance Centralized Maintenance is an account established to fund one-time projects. Portions of these funds are undesignated and may be utilized to fund emergency repairs. These projects are not generally funded through the operational budget due to their nature, and do not meet the criteria of Capital Improvements Projects. Centralized Maintenance is a line item within the budget and not a department or division under General Services. FY 14 Revised EXPENDITURES BY DEPARTMENT Centralized Maintenance

$

FY 14 Actual

86,801

$

FY 15 Approved

33,070

$

84,281

FY 16 Base $

FY 16 Addenda =

+

84,281

$

-

Change App. 15/ App. 16

FY 16 Approved $

84,281

$

-

Friends of Animal Care and Control This non-profit agency staffs the Countyâ&#x20AC;&#x2122;s animal control shelter for extended hours to provide additional opportunities for people to adopt animals from the shelter. FY 14 Revised EXPENDITURES BY DEPARTMENT Friends of Animal Care and Control

$

FY 14 Actual

22,000

$

FY 15 Approved

20,750

$

32,050

FY 16 Base $

FY 16 Addenda =

+

32,050

$

-

Change App. 15/ App. 16

FY 16 Approved $

32,050

$

-

Housekeeping This Department provides custodial services to ensure the cleanliness and safety of 11 County facilities or 289,000 square feet of space. FY 14 Revised EXPENDITURES BY DEPARTMENT Housekeeping Authorized Personnel (FTEs)

$

FY 14 Actual

408,794 10

$

FY 15 Approved

399,313 10

$

414,890 10

FY 16 Base $

FY 16 Addenda =

+

422,779 10

$

0

Change App. 15/ App. 16

FY 16 Approved $

422,779 10

$

7,889


GENERAL SERVICES Lawns and Landscaping The Lawns & Landscaping Department is responsible for maintaining 131 acres of open property, including landscaping services, tree trimming, and grass cutting. The Lawns & Landscaping Department also assists in maintaining recreational facilities including the Motor Mile Complex and the former Shawsville High School football and baseball fields. FY 14 Revised EXPENDITURES BY DEPARTMENT Lawns and Landscaping

$

FY 14 Actual

171,616

Authorized Personnel (FTEs)

$

FY 15 Approved

146,391

2

$

FY 16 Base

172,473

2

$

+

174,332

2

FY 16 Addenda = $

2

1,098

Change App. 15/ App. 16

FY 16 Approved $

175,430

0

$

2,957

2

Litter Control The Litter Control Department manages the annual County roadside waste clean-up, hazardous waste collection, and annual latex paint exchange. The department works in conjunction with the towns of Christiansburg and Blacksburg, and Virginia Tech to maintain litter control efforts within the County. FY 14 Revised EXPENDITURES BY DEPARTMENT Litter Control

$

FY 14 Actual

90,613

Authorized Personnel (FTEs)

$

FY 15 Approved

86,308

1

$

FY 16 Base

92,019

1

$

+

93,734

1

FY 16 Addenda = $

1

-

Change App. 15/ App. 16

FY 16 Approved $

93,734

0

$

1,715

1

Solid Waste Collections This Department provides waste disposal and recycling services for County residents. Services are delivered through ten consolidated sites. Sites are open every day except Thanksgiving, New Years, Martin Luther King, Memorial, Independence, Labor and Christmas holidays; Monday through Friday, 7:00 am to 7:00 pm (6:00 pm in the winter); Saturday, 8:00 am to 6:00 pm; and Sunday, noon to 6:00 pm. At these sites, residents may dispose of household trash, bulky items, and recyclables. The goal of the department is to eliminate open â&#x20AC;&#x153;green boxâ&#x20AC;? sites and maintain services countywide through consolidated sites.

EXPENDITURES BY DEPARTMENT Solid Waste Collections Authorized Personnel (FTEs)

FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

$ 1,789,723

$ 1,573,049

$ 1,800,382

$ 1,797,190

16.4

16.4

14.6

14.6

FY 16 Addenda =

+ $

9,004 0.00

Change App. 15/ App. 16

FY 16 Approved $

1,806,194 14.60

$

5,812


ENGIINEERING G AND REGULAT TORY COM MPLIANC CE

Citizens Bo oard of Sup pervisors rs County CAdminis County C A strator Adm ministrato or Engine eering a and Reg gulatoryy Com mpliance e Storm mwater Manag gement

IInspection ns

Mid-C County Lan ndfill

Soil Erosion n& diment Control Sed

Thomps son Landfiill


ENGINEERING AND REGULATORY COMPLIANCE Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Stormwater Management Inspections Mid-County Landfill Soil Erosion and Sediment Control Thompson Landfill TOTAL EXPENDITURES

$ $ $ $ $ $

152,955 353,965 169,347 5,000 71,246 752,513

$ $ $ $ $ $

22,902 349,429 73,540 35,127 480,999

$ $ $ $ $ $

113,021 360,718 128,200 10,000 53,000 664,939

$ $ $ $ $ $

110,734 368,668 128,200 10,000 53,000 670,602

$ $ $ $ $ $

3,600 3,600

$ $ $ $ $ $

114,334 368,668 128,200 10,000 53,000 674,202

$ $ $ $ $ $

1,313 7,950 9,263

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

350,335 396,584 5,594 752,513

$ $ $ $

305,651 170,004 5,344 480,999

$ $ $ $

428,006 236,933 664,939

$ $ $ $

433,669 236,933 670,602

$ $ $ $

3,600 3,600

$ $ $ $

433,669 240,533 674,202

$ $ $ $

5,663 3,600 9,263

REVENUE BY CLASSIFICATION Local Soil Erosion Fees Soil Erosion Fees Local Building Permits Local Occupancy Permits Local Electrical Permits Local Mechanical Permits Local Plumbing Permits Local Manufactured Housing Permits Local Re-inspect Fees TOTAL DESIGNATED REVENUE

$ $ $ $ $ $ $ $ $ $

23,900 92,500 500 30,300 28,700 16,100 12,600 1,400 206,000

$ $ $ $ $ $ $ $ $ $

22,420 83,537 300 33,893 42,601 27,451 9,334 2,400 221,936

$ $ $ $ $ $ $ $ $ $

23,900 81,000 750 15,875 15,840 24,000 5,950 2,000 169,315

$ $ $ $ $ $ $ $ $ $

23,900 81,000 750 15,875 15,840 24,000 5,950 2,000 169,315

$ $ $ $ $ $ $ $ $ $

20,385 20,385

$ $ $ $ $ $ $ $ $ $

23,900 20,385 81,000 750 15,875 15,840 24,000 5,950 2,000 189,700

$ $ $ $ $ $ $ $ $ $

20,385 20,385

TOTAL UNDESIGNATED REVENUE

$

546,513

$

259,063

$

495,624

$

501,287

$

(16,785)

$

484,502

$

(11,122)

TOTAL REVENUES

$

752,513

$

480,999

$

664,939

$

670,602

$

3,600

$

674,202

$

9,263

Total Authorized Personnel (FTE)

6

6

6

6

-

6


ENGINEERING AND REGULATORY COMPLIANCE Division Description The Division of Engineering and Regulatory Compliance is responsible for Engineering, Inspections, Landfill Management and Remediation, Erosion and Sediment Control, and Stormwater Management.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$20,385 is Added to the Engineering & Regulatory Compliance Fee Revenue Budget – Based on estimated fee collections for FY 15 and FY 16, the Engineering and Regulatory Compliance revenue budget has been increased by $20,385. This increase includes $15,000 in new storm water management fees based on the County’s new storm water program.

$3,600 is Added for Operating Costs of the Stormwater Management Program – In FY 2015, the County established a new Stormwater Management Program to address state requirements for stormwater management. At that time, no funding was added to address the basic operating costs of the department. A total of $3,600 is added to address basic operating costs of the program, including vehicle insurance, vehicle maintenance, and other miscellaneous operating supplies.


ENGINEERING AND REGULATORY COMPLIANCE Department Description and Financial Data Stormwater Management This program implements the County’s Stormwater Management ordinance and the Municipal Separate Storm Sewer System (MS4) permits ensuring regulation and permit compliance. This department also administers policies, procedures and respective fee schedules related to stormwater compliance. Reviews submitted plans and calculations for completeness and correctness, and prepares reports for the Virginia Department of Environmental Quality. Stormwater regulations are intended to protect water quality from pollutants that can accumulate when rain and snowmelt flow over impervious surfaces (streets, parking areas, buildings, etc.) and are unable to be absorbed naturally in the ground. The department also responds to citizen’s concerns about stormwater drainage issues. FY 14 Revised EXPENDITURES BY DEPARTMENT Stormwater Management

$

FY 14 Actual

152,955

Authorized Personnel (FTEs)

$

FY 15 Approved

22,902

2

$

FY 16 Base

113,021

2

$

FY 16 + Addenda =

110,734

2

$

1

3,600

Change App. 15/ App. 16

FY 16 Approved $

114,334

0

$

1,313

1

Inspections This Department is responsible for the enforcement of the Uniform Statewide Building Code. FY 14 Revised EXPENDITURES BY DEPARTMENT Inspections

$

FY 14 Actual

353,965

Authorized Personnel (FTEs)

$

FY 15 Approved

349,429

4

$

FY 16 Base

360,718

4

$

+

368,668

4

FY 16 Addenda = $

5

-

Change App. 15/ App. 16

FY 16 Approved $

368,668

0

$

7,950

5

Mid-County Landfill The Mid-County Landfill is located off of Cinnabar Road between the towns of Christiansburg and Blacksburg. The landfill was closed in the late 70’s but continues to require groundwater and landfill gas testing along with the operation of gas migration mitigation equipment. FY 14 Revised EXPENDITURES BY DEPARTMENT Mid-County Landfill

$

169,347

FY 14 Actual $

73,540

FY 15 Approved $

128,200

FY 16 Base $

128,200

FY 16 Addenda =

+ $

-

Change App. 15/ App. 16

FY 16 Approved $

128,200

$

-


ENGINEERING AND REGULATORY COMPLIANCE Soil Erosion and Sediment Control This program implements the Countyâ&#x20AC;&#x2122;s Erosion and Sediment Control Ordinance as mandated by the Commonwealth of Virginia. FY 14 Revised EXPENDITURES BY DEPARTMENT Soil Erosion and Sediment Control

$

FY 14 Actual

5,000

Authorized Personnel (FTEs)

$

FY 15 Approved -

0

$

FY 16 Base

10,000

0

$

+

10,000

0

FY 16 Addenda = $

0

-

Change App. 15/ App. 16

FY 16 Approved $

10,000

0

$

-

0

Thompson Landfill The Thompson Landfill is a closed landfill located in the Den Hill area of the County. The County currently several years into a post closure plan, which requires continued groundwater monitoring and mitigation. FY 14 Revised EXPENDITURES BY DEPARTMENT Thompson Landfill

$

71,246

FY 14 Actual $

35,127

FY 15 Approved $

53,000

FY 16 Base $

53,000

FY 16 Addenda =

+ $

-

Change App. 15/ App. 16

FY 16 Approved $

53,000

$

-


COMP PREHENS SIVE SER RVICES A ACT

Citizens Bo oard of Sup pervisors rs County C Adm ministrato or Depu uty Coun nty Adm ministrato or

Huma an Services

Comp prehenssive Serrvices A Act


COMPREHENSIVE SERVICES ACT Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Comprehensive Services Act TOTAL EXPENDITURES

$ 1,651,969 $ 1,651,969

$ $

821,419 821,419

$ 1,651,969 $ 1,651,969

$ 1,651,969 $ 1,651,969

$ $

-

$ $

1,651,969 1,651,969

$ $

-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Public Assistance Capital Outlay TOTAL EXPENDITURES

$ $ 4,200 $ 1,647,769 $ $ 1,651,969

$ $ $ $ $

966 820,453 821,419

$ $ 4,200 $ 1,647,769 $ $ 1,651,969

$ $ 4,200 $ 1,647,769 $ $ 1,651,969

$ $ $ $ $

-

$ $ $ $ $

4,200 1,647,769 1,651,969

$ $ $ $ $

-

REVENUE BY CLASSIFICATION Local Recovered Costs State CSA TOTAL DESIGNATED REVENUE

$ $ 1,162,784 $ 1,162,784

$ $ $

33,552 569,498 603,050

$ $ 1,162,784 $ 1,162,784

$ $ 1,162,784 $ 1,162,784

$ $ $

-

$ $ $

1,162,784 1,162,784

$ $ $

-

TOTAL UNDESIGNATED REVENUE

$

489,185

$

218,368

$

$

489,185

$

-

$

489,185

$

-

TOTAL REVENUES

$ 1,651,969

$

821,419

$ 1,651,969

$ 1,651,969

$

-

$

1,651,969

$

-

489,185


COMPREHENSIVE SERVICES ACT Division Description In 1992, the General Assembly established the Comprehensive Services Act for At-Risk Youth and Families in an attempt to improve coordination, eliminate duplication of services, and ensure that costly residential care was provided only in cases where it was clearly warranted. The law requires localities to establish Community Policy and Management teams and Family Assessment and Planning teams to administer the program. The law also mandates that certain groups of children receive services, primarily special education and foster care children. The County is required to provide a local match for all expenditures.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. â&#x20AC;˘

No Notable Base Budget Adjustments

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. â&#x20AC;˘

No Addenda Added


COMPREHENSIVE SERVICES ACT Department Description and Financial Data Comprehensive Services Act The Community Policy and Management Team (CPMT) is responsible for developing policies, managing funds allocated to the County, and authorize expenditures of these funds. The law requires that local agency heads or their designees form the Community Services Board. Social Services, Health Department, Juvenile Court Services Unit and the School Division serve on this board. In addition, the team is required to include a parent representative, a private provider, and a locality representative. Each CPMT must also establish and appoint at least one Family Assessment and Planning Team. The Family Assessment and Planning Team (FAPT) assess the needs of the cases referred to them and identify the services needed. The law requires that a representative from the Community Services Board, Social Services, Juvenile Court Services Unit, and the School Division serve on this team. A parent representative is also required. FY 14 Revised EXPENDITURES BY DEPARTMENT Comprehensive Services Act

$ 1,651,969

FY 14 Actual $

821,419

FY 15 Approved

FY 16 Base

$ 1,651,969

$ 1,651,969

FY 16 Addenda =

+ $

-

Change App. 15/ App. 16

FY 16 Approved $ 1,651,969

$

-


HUMAN N SERVIC CES

Citizens Bo oard of Sup pervisors rs County C Adminis A strator

Depu uty County Adm ministrattor Huma an Serviices

Altern native Com mmunity Program ms

H Human Se ervices

Retired Senio or Voluntteer Progrram


HUMAN SERVICES Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

FY 16 Approved

Change App. 15/ App. 16

EXPENDITURES BY DEPARTMENT Alternative Community Programs Human Services Retired Senior Volunteer Program TOTAL EXPENDITURES

$ $ $ $

84,631 151,424 176,704 412,759

$ $ $ $

55,979 130,940 163,482 350,401

$ $ $ $

84,631 154,429 159,411 398,471

$ $ $ $

84,665 159,127 145,732 389,524

$ $ $ $

-

$ $ $ $

84,665 159,127 145,732 389,524

$ 34 $ 4,698 $ (13,679) $ (8,947)

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay

$ $ $

350,888 61,871 -

$ $ $

323,151 27,250 -

$ $ $

356,396 42,075 -

$ $ $

347,449 42,075 -

$ $ $

-

$ $ $

347,449 42,075 -

$ $ $

(8,947) -

TOTAL EXPENDITURES

$

412,759

$

350,401

$

398,471

$

389,524

$

-

$

389,524

$

(8,947)

REVENUE BY CLASSIFICATION Local User Fees Donations State CSA Administration State VJCCCA Federal RSVP TOTAL DESIGNATED REVENUE

$ $ $ $ $ $

9,663 12,000 55,978 50,043 127,684

$ $ $ $ $ $

276 16,231 12,270 55,978 50,043 134,798

$ $ $ $ $ $

12,000 55,978 48,543 116,521

$ $ $ $ $ $

12,000 55,978 48,543 116,521

$ $ $ $ $ $

(6,586) (6,586)

$ $ $ $ $ $

12,000 49,392 48,543 109,935

$ $ $ $ $ $

(6,586) (6,586)

TOTAL UNDESIGNATED REVENUE

$

285,075

$

215,603

$

281,950

$

273,003

$

6,586

$

279,589

$

(2,361)

TOTAL REVENUES

$

412,759

$

350,401

$

398,471

$

389,524

$

-

$

389,524

$

(8,947)

Total Authorized Personnel (FTE)

4.5

4.5

4.5

4.5

0

4.5


HUMAN SERVICES Division Description The Human Services department keeps citizens, agencies, and County government informed about services and programs, both public and private, in the areas of human services delivery. We examine youth issues and foster positive youth development through coordination with community agencies. The Human Services Division administers the Retired and Senior Volunteer Program (RSVP) and Virginia Juvenile Community Crime Control Act (VJCCCA) programs and monitors/evaluates expenditures and placements through the Comprehensive Services Act for atrisk youth and families.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

($6,051) is Reduced from the Human Services Virginia Juvenile Community Crime Control Act (VJCCCA) Grant Due to a Reduction in Floyd Funding – In previous years, Montgomery County and Floyd County combined funds and services as part of the administration of this grant. As part of this agreement, Montgomery served as the fiscal agent and received the Montgomery County and Floyd County portions of the funds. Beginning in FY15, Montgomery and Floyd Counties discontinued this arrangement. Therefore, Floyd’s portion of the grant ($6,051) is removed from the FY 16 grant revenue allocation.

• ($535) is Reduced from the Human Services Virginia Juvenile Community Crime Control Act (VJCCCA) Based the State’s Allocation to Montgomery County – This adjustment is made based on the state allocation for FY 15 and anticipated funding for FY 16.


HUMAN SERVICES Department Description and Financial Data Alternative Community Programs Programs in this department include juvenile community service, home confinement, and home electronic monitoring for court-involved youth. FY 14 Revised EXPENDITURES BY DEPARTMENT Alternative Community Programs

$

FY 14 Actual

84,631

$

FY 15 Approved

55,979

$

FY 16 Base

84,631

$

FY 16 Addenda =

+

84,665

$

-

Change App. 15/ App. 16

FY 16 Approved $

84,665

$

34

Human Services The Human Services department keeps citizens, agencies, and County government informed about services and programs, both public and private, in the areas of human services delivery. We examine youth issues and foster positive youth development through coordination with community agencies. We administer the Virginia Juvenile Community Crime Control Act (VJCCCA) programs and we monitor and evaluate expenditures and placements through the Comprehensive Services Act for at-risk youth and families. FY 14 Revised EXPENDITURES BY DEPARTMENT Human Services

$

FY 14 Actual

151,424

Authorized Personnel (FTEs)

$

FY 15 Approved

130,940

2

$

FY 16 Base

154,429

2

$

+

159,127

2

FY 16 Addenda = $

2

-

Change App. 15/ App. 16

FY 16 Approved $

159,127

0

$

4,698

2

Retired Senior Volunteer Program Retired and Senior Volunteer Program (RSVP) invites adults age 55 and over to use their life experience and skills to answer the call of their neighbors in need. RSVP acts as a clearinghouse to match volunteersâ&#x20AC;&#x2122; interests and skills with agencies and organizations that need assistance. RSVP provides a variety of opportunities for persons to participate more fully in the life of their community through significant volunteer service. FY 14 Revised EXPENDITURES BY DEPARTMENT Retired Senior Volunteer Program Authorized Personnel (FTEs)

$

176,704 2.5

FY 14 Actual $

FY 15 Approved

163,482 2.5

$

159,411 2.5

FY 16 Base $

FY 16 Addenda =

+

145,732 2.5

$

0

FY 16 Approved $

145,732 2.5

Change App. 15/ App. 16 $ (13,679)


PUBLIC HEAL LTH DEP PARTMEN NT

Citizens

General G As ssembly y

Go overnor S Secreta ary of Health a and Hum man Serrvices S State De epartme ent of H Health L Local De epartme ent of H Health


PUBLIC HEALTH DEPARTMENT Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Public Health TOTAL EXPENDITURES

$ $

493,266 493,266

$ $

493,246 493,246

$ $

493,266 493,266

$ $

493,266 493,266

$ $

-

$ $

493,266 493,266

$ $

-

EXPENDITURES BY CLASSIFICATION Personal Services Direct Payment Capital Outlay TOTAL EXPENDITURES

$ $ $ $

493,266 493,266

$ $ $ $

493,246 493,246

$ $ $ $

493,266 493,266

$ $ $ $

493,266 493,266

$ $ $ $

-

$ $ $ $

493,266 493,266

$ $ $ $

-

REVENUE BY CLASSIFICATION Local Revenue Refunds TOTAL DESIGNATED REVENUE

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

TOTAL UNDESIGNATED REVENUE

$

493,266

$

493,246

$

493,266

$

493,266

$

-

$

493,266

$

-

TOTAL REVENUES

$

493,266

$

493,246

$

493,266

$

493,266

$

-

$

493,266

$

-


PUBLIC HEALTH DEPARTMENT Division Description The New River Health District is one of 35 health districts that comprise the Virginia Department of Health (VDH). The District consists of local health departments in the Counties of Floyd, Giles, Montgomery, and Pulaski and the City of Radford that work cooperatively with local governments to assure the provision of public health services. The vision of the New River Health District and the Montgomery County Health Department is that residents will be the healthiest people in the state and nation. The purpose of the local health department is to equip residents and communities to achieve and maintain optimum personal and community health by emphasizing health promotion, disease prevention, and environmental protection.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. â&#x20AC;˘

No Notable Base Budget Adjustments

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. â&#x20AC;˘

No Addenda Added


PUBLIC HEALTH DEPARTMENT Department Description and Financial Data Public Health Department This department provides public health services, environmental health services, and medical services for County residents. The local health department offers services to prevent and control the spread of contagious diseases, including child and adult immunizations against vaccinepreventable illnesses. In the area of environmental health, the department provides site evaluation and permits for on-site sewage disposal (septic systems) and wells. The inspection of restaurants, schools, day care centers, camps, and festival events to ensure food safety is also conducted, as well as, inspections of marina and migrant labor camps, and public swimming facilities. Through local health department clinics, schools, homes, and at other sites within the community, the department provides an array of services, including well baby care, maternity care and family planning. FY 14 Revised EXPENDITURES BY DEPARTMENT Public Health

$

493,266

FY 14 Actual $

493,246

FY 15 Approved $

493,266

FY 16 Base $

493,266

FY 16 Addenda =

+ $

-

FY 16 Approved $

493,266

Change App. 15/ App. 16 $

-


SOCIAL L SERVIC CES

Citizens Bo oard of Sup pervisors rs Socia al Servicces Board B Socia al Servicces


SOCIAL SERVICES Budget Summary FY 14 Actual

FY 15 Approved

FY 16 Base

EXPENDITURES BY DEPARTMENT Social Services TOTAL EXPENDITURES

$ 5,457,781 $ 5,457,781

$ 5,268,847 $ 5,268,847

$ 5,331,880 $ 5,331,880

$ 5,479,825 $ 5,479,825

$ $

-

$ $

5,479,825 5,479,825

$ $

147,945 147,945

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Public Assistance Capital Outlay

$ 3,520,748 $ 332,940 $ 1,553,953 $ 50,140

$ 3,426,858 $ 321,678 $ 1,460,658 $ 59,654

$ 3,497,687 $ 280,240 $ 1,553,953 $ -

$ 3,605,401 $ 332,240 $ 1,542,184 $ -

$ $ $ $

-

$ $ $ $

3,605,401 332,240 1,542,184 -

$ $ $ $

107,714 52,000 (11,769) -

TOTAL EXPENDITURES

$ 5,457,781

$ 5,268,847

$ 5,331,880

$ 5,479,825

$

-

$

5,479,825

$

147,945

REVENUE BY CLASSIFICATION State/Federal Assistance Federal Pass Through Local Recovered Costs TOTAL DESIGNATED REVENUE

$ 4,167,997 $ 169,998 $ 70,000 $ 4,407,995

$ 4,168,904 $ 150,605 $ 136,443 $ 4,455,952

$ 4,167,997 $ 169,998 $ 70,000 $ 4,407,995

$ 4,189,480 $ 198,107 $ 70,000 $ 4,457,587

$ $ $ $

-

$ $ $ $

4,189,480 198,107 70,000 4,457,587

$ $ $ $

21,483 28,109 49,592

TOTAL UNDESIGNATED REVENUE

$ 1,049,786

$

$

923,885

$ 1,022,238

$

-

$

1,022,238

$

98,353

TOTAL REVENUES

$ 5,457,781

$ 5,268,847

$ 5,331,880

$ 5,479,825

$

-

$

5,479,825

$

147,945

Total Authorized Personnel (FTE)

63

812,896

63

63

FY 16 Addenda =

Change App. 15/ App. 16

FY 14 Revised

+

63

0

FY 16 Approved

63


SOCIAL SERVICES Division Description The Social Services Division promotes the stability and self-sufficiency of community families through employment services, services to prevent family breakdown, and protection of children and older/disabled adults. The specific service areas are Adult and Adult Protective Services, Adoption, Foster Care, Child Care, Child Protection, and Employment Services. The Assistance Division promotes the stability and self-sufficiency of community families through Temporary Assistance to Needy Families, Food Stamps, Medicaid, Fuel Assistance, Crisis Fuel Assistance, and General Relief. Both the Services and Financial Assistance Divisions work closely with other community agencies to promote the stability and self-sufficiency of community families through referrals to services not available in this agency and through promoting the creation of services not currently available in the community. The agency works to avoid duplication of services provided by other agencies and to respond to needs not currently addressed in the community.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Revenue and Expenditure Reconciliation Adjustments – The base budget revenue and expenditures accounts have been adjusted based on the reconciliation of state and federal funding for FY 15. Each year, following the confirmation of funding available from sources other than County dollars, the base budget for the Department of Social Services is adjusted within the fiscal year, and this adjustment becomes the base budget for the next fiscal year. The FY 15 reconciled County Budget for this Division totaled $5,441,339; $4,457,587 in state and federal dollars and $983,752 in County dollars. Based on the reconciliation for FY 15, a total of $49,592 is added to the base revenue budget for FY 16 and $40,231 is added to base expenditures. County Funding for Social Services (Before and After Pay Plan Addition)  $1,200,000  $1,000,000  $800,000  $600,000  $400,000  $200,000  $‐ FY 05 County Funding Before Pay Plan

FY 06 County Funding Actual

FY 07 County Funding Actual

FY 08 County Funding Actual

FY 09 County Funding Actual

FY 10 County Funding Actual

FY 11 County Funding Actual

FY 12 County Funding Actual

FY 13 County Funding Actual

FY 14 County Funding Actual

FY 15 Budget

FY 16 Budget


SOCIAL SERVICES •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

No Addenda Added


SOCIAL SERVICES Department Description and Financial Data Social Services The Department of Social Services assists families and individuals in becoming socially and economically self-sufficient and independent. In cases where client or community limitations preclude independence, the department focuses, in the least intrusive manner, on services that families and individuals cannot better provide for themselves.

EXPENDITURES BY DEPARTMENT Social Services Authorized Personnel (FTEs)

FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

$ 5,457,781

$ 5,268,847

$ 5,331,880

$ 5,479,825

63

63

63

63

FY 16 Addenda =

+ $

Change App. 15/ App. 16

FY 16 Approved

-

$ 5,479,825

0

63

$

147,945


PA ARKS AN ND RECR EATION

Citizens Bo oard of Sup pervisors rs County C Adminis A strator

Depu uty County Adm ministrattor Pa arks and d Recreation n Administration

Aq quatics

Atthletics

C Community Recrea ation Pro ograms

Outdoo or Recreattion

Parks & Playgrounds

Senio or Tours & Senior Recreatio on ograms Pro

Specia al Program ms

Summe er Program ms


PARKS AND RECREATION Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Administration Aquatics Athletics Community Recreation Programs Outdoor Recreation Parks and Playgrounds Senior Tours Senior Recreation Program Special Programs Summer Programs TOTAL EXPENDITURES

$ $ $ $ $ $ $ $ $ $ $

610,362 77,100 168,424 12,256 21,808 32,280 14,226 5,815 28,677 20,806 991,754

$ $ $ $ $ $ $ $ $ $ $

599,142 68,393 132,335 1,206 11,957 31,741 15,101 3,460 8,774 16,395 888,503

$ $ $ $ $ $ $ $ $ $ $

627,352 77,749 159,250 21,263 21,822 26,350 13,227 3,816 19,975 14,264 985,068

$ 705,229 $ 77,842 $ 159,288 $ 21,270 $ 21,837 $ 26,350 $ 13,228 $ 3,817 $ 19,975 $ 14,283 $ 1,063,119

$ $ $ $ $ $ $ $ $ $ $

700 1,114 456 179 236 2,685

$ $ $ $ $ $ $ $ $ $ $

705,929 78,956 159,744 21,270 22,016 26,350 13,228 3,817 19,975 14,519 1,065,804

$ $ $ $ $ $ $ $ $ $ $

78,577 1,207 494 7 194 1 1 255 80,736

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

652,687 289,868 49,199 991,754

$ $ $ $

636,531 206,228 45,745 888,503

$ $ $ $

665,482 272,317 47,269 985,068

$ 743,533 $ 282,486 $ 37,100 $ 1,063,119

$ $ $ $

2,685 2,685

$ $ $ $

746,218 282,486 37,100 1,065,804

$ $ $ $

80,736 10,169 (10,169) 80,736

REVENUE BY CLASSIFICATION Local Property Rental Local Adult Rec. Fees Local Athletics Fees Local Comm. Rec. Fees Local Senior Tour Fees Local Senior Rec. Fees Local Outdoor Rec. Fees Local Special Event Fees Local Summer Rec. Fees Local Pool Fees Local Recovered Costs Local Fundraising Scholarship Revenue TOTAL DESIGNATED REVENUE

$ $ $ $ $ $ $ $ $ $ $ $ $ $

1,500 9,000 38,000 5,500 13,000 500 12,000 1,000 12,000 71,600 164,100

$ $ $ $ $ $ $ $ $ $ $ $ $ $

1,140 1,584 38,977 891 18,857 998 11,974 1,275 11,720 61,840 200 159 149,615

$ $ $ $ $ $ $ $ $ $ $ $ $ $

1,500 9,000 38,000 5,500 13,000 500 12,000 1,000 12,000 71,600 164,100

$ $ $ $ $ $ $ $ $ $ $ $ $ $

1,500 9,000 38,000 5,500 13,000 500 12,000 1,000 12,000 71,600 164,100

$ $ $ $ $ $ $ $ $ $ $ $ $ $

-

$ $ $ $ $ $ $ $ $ $ $ $ $ $

1,500 9,000 38,000 5,500 13,000 500 12,000 1,000 12,000 71,600 164,100

$ $ $ $ $ $ $ $ $ $ $ $ $ $

-

TOTAL UNDESIGNATED REVENUE

$

827,654

$

738,888

$

820,968

$

899,019

$

2,685

$

901,704

$

80,736

TOTAL REVENUES

$

991,754

$

888,503

$

985,068

$ 1,063,119

$

2,685

$

1,065,804

$

80,736

Total Authorized Personnel (FTE)

8

8

8

9

0

9


PARKS AND RECREATION Division Description The Parks and Recreation Division is responsible for offering recreational opportunities for the citizens of Montgomery County. The Division's mission is to provide quality, customer valued recreation programs and facilities that engage participants and add value to the quality of life of the citizens of Montgomery County. The Division offers programming and facilities in the following recreation service areas: Aquatics; Athletics and Team Sports; Youth, Adult and Senior Wellness and Education; Outdoor Recreation; Tours; Special Events; and Summer Programs.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

$56,658 and One FTE Added to the Base Budget for FY 2016 – One additional FTE was added off-cycle during the FY 2015 budget for a new recreation supervisor position to address an increase in participation in youth sports. This position was added to address staffing issues to meet the demands of participants, parents, and program offerings in the Parks and Recreation Department. The base budget is adjusted to include this additional position.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$2,685 is Added for a 2% Increase to Part-time Non-Classified Wages – Additional funding is added to cover the cost of a 2% across the board compensation increase for part-time nonclassified positions in the Parks and Recreation division.


PARKS AND RECREATION Department Description and Financial Data Administration The role of administration is overseeing the operation of all recreational programs and parks facilities. Responsibilities also include the divisionâ&#x20AC;&#x2122;s budget management, marketing, facility design, and planning for future recreational needs. FY 14 Revised EXPENDITURES BY DEPARTMENT Administration

$

FY 14 Actual

610,362

Authorized Personnel (FTEs)

$

FY 15 Approved

599,142

8

$

FY 16 Base

627,352

8

$

+

705,229

8

FY 16 Addenda = $

9

700

Change App. 15/ App. 16

FY 16 Approved $

705,929

0

$

78,577

9

Aquatics The Frog Pond offers a broad range of programs and swimming lessons. There are swim lessons offered for infants and toddlers, which are for parents as well as children. The lessons are designed to help parents obtain the tools required to work with their children to teach them the foundation of swimming. Levels 1, 2 and 3 are gradual progressions of the swimming strokes and the fundamentals. The stroke and turn clinic teaches the fine-tuning of all strokes and turns with a competitive edge for those who think they want to join a competitive swim team. The focus of our aquatics department follows the direction of the department by providing quality instruction to leisure and educational swimming programs. The goal of the Aquatics Supervisor is to provide safe learning and fun for all in a swimming environment. Through marketing and pride in instruction of our programs and a safe and fun swimming environment provided by the Aquatic Supervisor, the aquatics program can only grow. FY 14 Revised EXPENDITURES BY DEPARTMENT Aquatics Authorized Personnel (FTEs)

$

FY 14 Actual

77,100 0

$

FY 15 Approved

68,393 0

$

FY 16 Base

77,749 0

$

FY 16 Addenda =

+

77,842 0

$

1,114 0

Change App. 15/ App. 16

FY 16 Approved $

78,956 0

$

1,207


PARKS AND RECREATION Athletics The athletics department offers youth athletics focusing on pre-K, elementary and middle school age children and the approach that recreational sport should place more emphasis on educational and social benefits rather than competition. Athletic programming places a strong focus on good sportsmanship - not only from participants, but from parents and spectators as well. Each program is built around teaching the fundamentals of each respective game. Ultimately, it is our goal to ensure that every participant receives an enjoyable and lasting recreation experience in a safe and positive environment. FY 14 Revised EXPENDITURES BY DEPARTMENT Athletics

$

168,424

FY 14 Actual $

132,335

FY 15 Approved $

159,250

FY 16 Base $

FY 16 Addenda =

+

159,288

$

456

Change App. 15/ App. 16

FY 16 Approved $

159,744

$

494

Community Recreation Programs Community recreation programs offer a diverse schedule of education/recreation-based activities for youth. Activities include martial arts, cooking, drawing, painting and holiday-themed classes. FY 14 Revised EXPENDITURES BY DEPARTMENT Community Recreation Programs

$

12,256

FY 14 Actual $

1,206

FY 15 Approved $

21,263

FY 16 Base $

FY 16 Addenda =

+

21,270

$

-

Change App. 15/ App. 16

FY 16 Approved $

21,270

$

7

Outdoor Recreation The outdoor recreation programs provide diverse programming based on adventure, conservation, environmental education and experiential education for a wide selection of the population with a focus on high adventure sports. Montgomery County was one of the first municipal parks and recreation departments that offered outdoor recreation programs for its citizens in southwest Virginia, and continues to be a driving force in the municipal parks and recreation outdoor industry. FY 14 Revised EXPENDITURES BY DEPARTMENT Outdoor Recreation

$

21,808

FY 14 Actual $

11,957

FY 15 Approved $

21,822

FY 16 Base $

21,837

FY 16 Addenda =

+ $

179

Change App. 15/ App. 16

FY 16 Approved $

22,016

$

194


PARKS AND RECREATION Parks and Playgrounds Montgomery County has seven park offerings throughout the county. Each park is unique in its own way, ranging from small pocket parks to linear biking and hiking trails to its largest 110 acre Mid-County Park. Swimming, picnicking, hiking, canoeing, kayaking, athletic ball fields, playgrounds, walking tracks, and natural areas are all amenities that can be found throughout Montgomery Countyâ&#x20AC;&#x2122;s park system. Private pool and shelter rentals are available and offer enjoyment for the whole family. FY 14 Revised EXPENDITURES BY DEPARTMENT Parks and Playgrounds

$

32,280

FY 14 Actual $

31,741

FY 15 Approved $

26,350

FY 16 Base $

FY 16 Addenda =

+

26,350

$

-

Change App. 15/ App. 16

FY 16 Approved $

26,350

$

-

Senior Tours Travel to exciting new places off the beaten path! These tours and excursions have been designed and selected specifically for active travelers 50 and over who like to explore regional interests and attractions and share their curiosity about the area while discovering the areaâ&#x20AC;&#x2122;s well kept secrets and making new friends. The one day excursions are sightseeing at its best! Excursions are planned to nearby cities, visiting museums, sporting events, festivals, professional theater and dining destinations. FY 14 Revised EXPENDITURES BY DEPARTMENT Senior Tours

$

14,226

FY 14 Actual $

15,101

FY 15 Approved $

13,227

FY 16 Base $

FY 16 Addenda =

+

13,228

$

-

Change App. 15/ App. 16

FY 16 Approved $

13,228

$

1

Senior Recreation Programs Montgomery County offers adults 50+ a wealth of programs and activities to encourage enrichment of their lives through activity and knowledge. Educational and wellness programs promote physical and mental health; well-being focusing on preventive senior health issues; health screenings/clinics; and issues facing the active older adult. Monthly luncheons provide an opportunity to meet socially and enjoy activities. Some of the programs seniors are involved in are the Mountain Trekkers Hiking Club and the New River Valley Senior Olympic-Games. FY 14 Revised EXPENDITURES BY DEPARTMENT Senior Recreation Program

$

5,815

FY 14 Actual $

3,460

FY 15 Approved $

3,816

FY 16 Base $

3,817

FY 16 Addenda =

+ $

-

Change App. 15/ App. 16

FY 16 Approved $

3,817

$

1


PARKS AND RECREATION Special Programs The purpose of special programs is to provide the community of Montgomery County with quality programs that they can not only enjoy and have fun with, but can also learn and grow in the community. Our programs provide a broad range of special events that can span from strictly youth to fun for the whole family. These programs can range from Haunted Trails on Halloween to fun and creative Christmas themed programs. We are also involved in special summer time events like our new Rock the Pond series and our Pool Party for Pooches program that benefits the Montgomery County Humane Society. Our programs are not only to provide fun and entertainment for our community, but to also get our citizens involved in the bettering of our community. FY 14 Revised EXPENDITURES BY DEPARTMENT Special Programs

$

28,677

FY 14 Actual $

8,774

FY 15 Approved $

19,975

FY 16 Base $

FY 16 Addenda =

+

19,975

$

-

Change App. 15/ App. 16

FY 16 Approved $

19,975

$

-

Summer Programs Summer Programs provide a broad range of services to our community members. One of our largest programs is Frog Hoppers Camp. This camp provides a safe and fun environment for children that will ensure growth and education about the outdoors, swimming, and crafts. This camp is for children entering 1st grade to students leaving the 5th grade. In this camp children will receive free swim lessons that are supervised by a water safety instructor. Fun and education craft materials will be provided. They will participate in nature hikes, fun games, and field trips that will get the children active and ensure a fun and education experience for all involved. The goal of our summer programs is to teach children that it is fun to get up and get out and go play! FY 14 Revised EXPENDITURES BY DEPARTMENT Summer Programs

$

20,806

FY 14 Actual $

16,395

FY 15 Approved $

14,264

FY 16 Base $

14,283

FY 16 Addenda =

+ $

236

Change App. 15/ App. 16

FY 16 Approved $

14,519

$

255


REG GIONAL LIBRARY L Y SYSTEM M

Citizens Bo oard of Sup pervisors rs Libra ary Board

Regio onal Librrary System S


REGIONAL LIBRARY SYSTEM Budget Summary FY 14 Actual

FY 15 Approved

FY 16 Base

EXPENDITURES BY DEPARTMENT Regional Library System

$ 2,027,175

$ 1,934,986

$ 1,854,740

$ 1,923,584

$

8,182

$

1,931,766

$

77,026

TOTAL EXPENDITURES

$ 2,027,175

$ 1,934,986

$ 1,854,740

$ 1,923,584

$

8,182

$

1,931,766

$

77,026

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay Lump Sum Reduction TOTAL EXPENDITURES

$ 1,428,393 $ 472,016 $ 126,766 $ $ 2,027,175

$ 1,414,343 $ 414,810 $ 105,833 $ $ 1,934,986

$ 1,480,772 $ 373,968 $ $ $ 1,854,740

$ 1,528,464 $ 395,120 $ $ $ 1,923,584

$ $ $ $ $

8,182 8,182

$ $ $ $ $

1,536,646 395,120 1,931,766

$ $ $ $ $

55,874 21,152 77,026

REVENUE BY CLASSIFICATION Local Photo Copy Sales Local Library Fines Local Library Fees Floyd Contribution Blacksburg Contribution Christiansburg Contribution Local Donations Local Recovered Costs State Aid TOTAL DESIGNATED REVENUE

$ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $

20,000 58,789 3,518 64,166 12,000 10,000 200,319 368,792

$ $ $ $ $ $ $ $ $ $

2,000 (12,000) 3,000 5,000 (2,000)

$ $ $ $ $ $ $ $ $ $

22,000 46,789 3,518 64,166 15,000 15,000 200,319 366,792

$ $ $ $ $ $ $ $ $ $

2,000 (12,000) 3,000 5,000 (2,000)

TOTAL UNDESIGNATED REVENUE

$ 1,619,545

$ 1,494,621

$ 1,485,948

$ 1,554,792

$

10,182

$

1,564,974

$

79,026

TOTAL REVENUES

$ 2,027,175

$ 1,934,986

$ 1,854,740

$ 1,923,584

$

8,182

$

1,931,766

$

77,026

Total Authorized Personnel (FTE)

20,000 65,000 4,096 64,166 12,000 10,000 38,838 193,530 407,630

20

22,151 54,706 10,149 64,166 13,000 15,000 49,717 10,813 200,664 440,365

20

20,000 58,789 3,518 64,166 12,000 10,000 200,319 368,792

20

19.75

FY 16 Addenda =

Change App. 15/ App. 16

FY 14 Revised

+

0

FY 16 Approved

19.75


REGIONAL LIBRARY SYSTEM Division Description The Montgomery-Floyd Regional Library System has branch libraries in Blacksburg, Christiansburg, Shawsville and Floyd and offers information and reading materials in a variety of formats, including downloadable audio books, eBooks and streaming of audiobooks, music and movies. Wireless access is available in each library, as well as public computers providing access to the Internet, databases and a selection of office and entertainment software. The Christiansburg and Floyd libraries maintain special sections for genealogy and local history. Staff members are trained to help citizens use the library, download material and find information. Library services include assistance with job searching and resume building, computer classes to build computer skills, summer reading programs for all ages, special events, programs, book discussion groups, and story times. Public meeting rooms in each library branch, and conference rooms in Meadowbrook and Floyd, are available to individuals and groups to use on a first come, first served basis.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Base Salary Savings Shift to Operations and Maintenance – A total of $21,152 in salary savings is realized from filing a position at a lower rate and converting a 0.75 FTE position to a 0.5 FTE position. This results in salary savings of $21,152 and a reduction of .25 FTE. These funds have been permanently shifted from the base salary lines to operations and maintenance to increase the Library’s materials budget.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

($2,000) is Reduced from the Library’s Fee Revenue – These funds account for the adjustment of revenues based on estimated fee collections for FY 16.


REGIONAL LIBRARY SYSTEM •

$3,063 is Added for Health Benefits for Part-time Employees in the Library – Additional funding is added to cover the cost of the Affordable Care Act, which requires employers to provide health insurance for all employees.

$5,119 is Added for a 2% Increase to Part-time Non-Classified Wages – Additional funding is added to cover the cost of a 2% across the board compensation increase for part-time nonclassified positions in the Library.


REGIONAL LIBRARY SYSTEM Department Description and Financial Data Regional Library System Regional staff maintains the library catalog, computers and equipment, plans services for children and programs for adults, and orders, processes and catalogs library materials. Administration is responsible for managing the library system, establishing policies, preparing and maintaining the budget and accounting records, preparing reports, purchasing supplies and processing invoices for payment.

EXPENDITURES BY DEPARTMENT Regional Library System Authorized Personnel (FTEs)

FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

$ 2,027,175

$ 1,934,986

$ 1,854,740

$ 1,923,584

20

20

20

19.75

FY 16 Addenda =

+ $

8,182 0

Change App. 15/ App. 16

FY 16 Approved $

1,931,766 19.75

$

77,026


PLAN NNING AN ND GIS S SERVICES S

Citizens Bo oard of Sup pervisors rs County C Adminis A strator

Planniing and GIS

Planning

GIS


PLANNING AND GIS SERVICES Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Planning GIS TOTAL EXPENDITURES

$ $ $

448,754 284,971 733,724

$ $ $

371,725 247,434 619,160

$ $ $

387,510 252,712 640,222

$ $ $

375,133 257,777 632,910

$ $ $

3,500 3,500

$ $ $

375,133 261,277 636,410

$ (12,377) $ 8,565 $ (3,812)

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay

$ $ $

523,419 201,875 8,430

$ $ $

513,174 95,639 10,347

$ $ $

542,932 97,290 -

$ $ $

531,620 101,290 -

$ $ $

3,500 -

$ $ $

531,620 104,790 -

$ (11,312) $ 7,500 $ -

TOTAL EXPENDITURES

$

733,724

$

619,160

$

640,222

$

632,910

$

3,500

$

636,410

$

(3,812)

REVENUE BY CLASSIFICATION Local Rezoning/Subdivision Permits Local Site Plan Review Local Map/Ordinance Sales Local GIS Sales Local Technology Fees Local Recovered Costs TOTAL DESIGNATED REVENUE

$ $ $ $ $ $ $

10,827 1,000 1,800 1,000 22,000 36,627

$ $ $ $ $ $ $

18,872 16 235 16,996 625 36,744

$ $ $ $ $ $ $

11,827 1,000 800 1,000 22,000 36,627

$ $ $ $ $ $ $

13,127 1,000 100 400 22,000 36,627

$ $ $ $ $ $ $

-

$ $ $ $ $ $ $

13,127 1,000 100 400 22,000 36,627

$ $ $ $ $ $ $

1,300 (700) (600) -

TOTAL UNDESIGNATED REVENUE

$

697,097

$

582,416

$

603,595

$

596,283

$

3,500

$

599,783

$

(3,812)

TOTAL REVENUES

$

733,724

$

619,160

$

640,222

$

632,910

$

3,500

$

636,410

$

(3,812)

Total Authorized Personnel (FTE)

6

6

6

6

0

6


PLANNING AND GIS SERVICES Division Description The Division of Planning and GIS Services is responsible for the development and execution of County comprehensive planning activities, the implementation of County land development ordinances, the development and implementation of County Geographic Information System (GIS) (co-partner with General Services), Land Development Office (LDO), analysis of land use issues and spatial data in support of better County decision making, and providing staff support to the Board of Supervisors, Planning Commission, Board of Zoning Appeals, and related committees.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Base Salary Shift to Operations and Maintenance – A total of $4,000 is shifted from Compensation of Board salary lines to operation and maintenance. In prior years, the Planning Commission and the Board of Zoning Appeals had their meals compensation taken out of the Compensation of Boards salary line. Now these expenses are being charged to taxable meals. To cover this administrative change, $4,000 is permanently shifted from the base salary lines to operations and maintenance to cover these costs.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$3,500 is Added for the Increased Cost of Aerial Pictometry Photography – Pictomerty Oblique Aerial Imagery was first acquired by the County in 2008. Under the current agreement, each year pictures of the County are updated. These images are used by law enforcement, fire and rescue, the Commissioner of the Revenue and other County departments. The contract price has remained unchanged for the past six years. For 2015, the vendor advised there would be a 10% cost increase. This increase of $3,500 provides the resources to cover the cost increase.


PLANNING AND GIS SERVICES Department Description and Financial Data Planning The Planning Department is responsible for the development and implementation of the County’s Comprehensive Plan and related village plans; the administration of the County’s zoning and subdivision ordinances; the preparation of long and short range planning information and studies for County officials and residents; grant preparation for hazard mitigation, enhancement, community development block grant and other programs as assigned by the County Administrator; the implementation of an ongoing planning education and information program; and support for other departments in the areas of planning, land use development and zoning. The department also provides staff support for the Planning Commission, Board of Zoning Appeals, Agricultural & Forrestal District Advisory Committee and the Greenways & Pathways Corridor Committee. FY 14 Revised EXPENDITURES BY DEPARTMENT Planning

$

FY 14 Actual

448,754

Authorized Personnel (FTEs)

$

FY 15 Approved

371,725

4

$

4

FY 16 Base

387,510

$

+

375,133

4

FY 16 Addenda = $

4

-

Change App. 15/ App. 16

FY 16 Approved $

0

375,133

$ (12,377)

4

GIS The GIS Services department’s mission is to plan, create, organize, implement, and administer the County's Geographic Information Systems (GIS), ortho and oblique aerial imagery and LiDAR data warehouse, Land Development Office (LDO), and the E911 street name and number ordinance. The overall goal is to coordinate, facilitate, and manage the use of GIS and LDO at departmental, office, enterprise, and multi-jurisdictional scale. Direct activities include GIS/LDO strategic enterprise planning; enterprise GIS/LDO management; creation, development, and maintenance of enterprise spatial data; E-911 site address and street name maintenance; spatial data analysis and modeling; end-user GIS & LDO application training; custodian for VGIN and County generated aerial ortho and oblique imagery; LiDAR topography, and the development and maintenance of internal and external iGIS web-enabled applications. FY 14 Revised EXPENDITURES BY DEPARTMENT GIS Authorized Personnel (FTEs)

$

FY 14 Actual

284,971 2

$

FY 15 Approved

247,434 2

$

FY 16 Base

252,712 2

$

FY 16 Addenda =

+

257,777 2

$

3,500 0

Change App. 15/ App. 16

FY 16 Approved $

261,277 2

$

8,565


EC CONOMIC C DEVELO OPMENT

Citizens Bo oard of Sup pervisors rs County C Adminis A strator

Economicc Deve elopment


ECONOMIC DEVELOPMENT Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda

+

Change App. 15/ App. 16

FY 16 Approved

=

EXPENDITURES BY DEPARTMENT Economic Development TOTAL EXPENDITURES

$ $

366,170 366,170

$ $

365,656 365,656

$ $

372,083 372,083

$ $

379,645 379,645

$ $

342 342

$ $

379,987 379,987

$ $

7,904 7,904

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Direct Payments Capital Outlay TOTAL EXPENDITURES

$ $ $ $ $

301,685 64,485 366,170

$ $ $ $ $

300,226 63,756 1,674 365,656

$ $ $ $ $

307,598 64,485 372,083

$ $ $ $ $

315,160 64,485 379,645

$ $ $ $ $

342 342

$ $ $ $ $

315,502 64,485 379,987

$ $ $ $ $

7,904 7,904

REVENUE BY CLASSIFICATION Local Recovered Costs Governor's Opprotunity Fund TOTAL DESIGNATED REVENUE

$ $ $

$ $ $

-

$ $ $

$ $ $

-

TOTAL UNDESIGNATED REVENUE

$

366,170

$

365,656

$

372,083

$

379,645

$

342

$

379,987

$

7,904

TOTAL REVENUES

$

366,170

$

365,656

$

372,083

$

379,645

$

342

$

379,987

$

7,904

Total Authorized Personnel (FTE)

-

$ $ $

3

-

$ $ $

3

-

$ $ $

3

-

3

0

-

3


ECONOMIC DEVELOPMENT Division Description The Economic Development Division serves as the primary marketing resource for the County and two towns to generate taxable capital investment and meaningful job creation. The Board of Supervisors has adopted a long-range Economic Development Strategic Plan to guide and focus resources. The plan outlines five major program goals: recruitment of new industry, retention and expansion of existing business and industry, market research, workforce development and product (sites and buildings) development. The division works closely with the Economic Development Authority, Economic Development Commission, and the MBC Development Corporation serving both as staff and partners in attracting new investment to the County, as well as supporting the success of existing businesses. The Division also partners with the towns of Blacksburg and Christiansburg to develop appropriate business inside the towns.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

Base Salary and Fringe Benefit Adjustments – For FY 16, the County budget includes an increase in the rate for long term disability insurance from 0.30% to 0.33% and a decrease in unemployment insurance per position from $142 to $99. All other fringe benefit rates remain unchanged for FY 16. Additional funding is also added to cover a 2% across the board scale adjustment to the County’s compensation plan for County employees on July 1 and a 2% merit increase on each employee’s anniversary date.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$342 is Added for a 2% Increase to Part-time Non-Classified Wages – Additional funding is added to cover the cost of a 2% across the board compensation increase for part-time nonclassified positions in the Economic Development division.


ECONOMIC DEVELOPMENT Department Description and Financial Data Economic Development The Economic Development staff is primarily focused on carrying out the Boardâ&#x20AC;&#x2122;s Strategic Plan objectives, with particular emphasis on retention of technology based existing business assistance and recruitment of target industry. FY 14 Revised EXPENDITURES BY DEPARTMENT Economic Development Authorized Personnel (FTEs)

$

FY 14 Actual

366,170 3

$

FY 15 Approved

365,656 3

$

FY 16 Base

372,083 3

$

FY 16 Addenda

+

379,645 3

$

=

342 0

Change App. 15/ App. 16

FY 16 Approved $

379,987 3

$

7,904


OTHER R AGENC CIES

Citizens Bo oard of Sup pervisors rs Otherr Agenccies


OTHER AGENCIES Budget Summary FY 14 Actual

FY 15 Approved

FY 16 Base

EXPENDITURES BY AGENCIES Human Service Agencies Public Safety Agencies Educational/Cultural Agencies Environmental Agencies Economic Development Agencies TOTAL EXPENDITURES

$ 762,153 $ 198,315 $ 92,445 $ 132,678 $ 254,384 $ 1,439,975

$ 755,206 $ 195,503 $ 92,445 $ 132,422 $ 218,262 $ 1,393,837

$ 748,863 $ 442,990 $ 93,252 $ 130,742 $ 220,155 $ 1,636,002

$ 748,863 $ 442,990 $ 93,252 $ 130,742 $ 220,155 $ 1,636,002

$ $ $ $ $ $

18,888 5,913 3,311 214 28,326

$ $ $ $ $ $

748,863 461,878 99,165 134,053 220,369 1,664,328

REVENUE BY CLASSIFICATION Recovered Costs State Extension Office Reimbursement TOTAL DESIGNATED REVENUE

$ $ $

$ $ $

$ $ $

$ $ $

-

$ $ $

-

$ $ $

-

TOTAL UNDESIGNATED REVENUE

$ 1,439,975

$ 1,393,837

$ 1,636,002

$ 1,636,002

$

28,326

$

1,664,328

$ 28,326

TOTAL REVENUES

$ 1,439,975

$ 1,393,837

$ 1,636,002

$ 1,636,002

$

28,326

$

1,664,328

$ 28,326

-

-

-

+

FY 16 Addenda =

Change App. 15/ App. 16

FY 14 Revised

FY 16 Approved

$ $ 18,888 $ 5,913 $ 3,311 $ 214 $ 28,326

$ $ $

-


OTHER AGENCIES Division Description The Division consists of all outside agencies that are funded by County General Fund dollars. Agencies that receive funding are divided among five categories: Human Service Agencies, Public Safety Agencies, Education/Cultural Agencies, Environmental Agencies, and Economic Development Agencies.

Budget Discussion PAYMENTS TO HUMAN SERVICE AGENCIES •

$330,942 is included for the New River Valley Detention Home, which is level funding – The NRVDH’s request for FY 16 is $255,898, which is a decrease of $75,044. The agency received a total of $330,942 in the FY 15 budget. In the FY 10 request, the formula for determining operating contributions was changed to allocate costs among participant jurisdictions on the basis of days used, averaged over a 3 year period. Under the revised formula, Montgomery County’s billed usage for the facility for FY 16 is $255,898 or 45.08% of the total funding. The facility is over 30 years old and requires upgrades, maintenance, and newer equipment for licensure compliance. Due to the need to address these capital issues, the County is level funding the detention home by providing $255,898 for operations based on billed usage and by providing the remaining $75,044 to be set aside in a special capital account to address future capital and facility upgrades as needed. Locality Giles Montgomery Pulaski Radford Total

% Usage 22.59% 45.08% 18.71% 13.62% 100.00%

FY 16 Funding $128,234 $255,898 $106,197 $77,320 $567,649

$30,994 is included for the Community Health Center for the New River Valley (Free Clinic), which is level funding – The agency received $30,994 in the FY 15 budget and the center requested level funding for this fiscal year. The center provides medical and dental care as well as pharmaceuticals to uninsured citizens of the New River Valley who live below the Federal Poverty Guidelines. Historical funding and the percentage of clients served by locality are presented in the chart on the following page. The County also provides the building at 215 Roanoke Street which was renovated for the center. Assuming the center had to rent space equivalent to the building provided by the County, the rental costs would likely exceed $64,352 (8,044 square feet X $8.00).


OTHER AGENCIES Community Health Center for the NRV FY 2014

FY 2015

Actual Clients Clients as Served % of Total Funding Montgomery County

1719

Pulaski County

**

63% $ **

30,994 **

1696 **

59% $ 30,994 **

**

69% **

1773 **

Clients as % of Total

Rec. Funding

59% $ **

30,994 **

Funding as % of Total 69% **

Floyd County

156

6% $

-

0%

154

5% $

-

0%

161

5% $

-

0%

565

21% $

8,000

18%

740

26% $

8,000

18%

774

26% $

8,000

18%

10% $

5,853

13%

290

10% $

5,853

13%

100% $ 44,847

100%

2998

100% $

44,847

100%

Total

301

11% $

5,353

12%

277

2741

100% $

44,347

100%

2867

* Actual

*Projected

*Projected

$50,625 is included for the New River Community Action and $30,471 is included for Montgomery County Emergency Assistance Program, which is level funding – The New River Community Action (NRCA) agency requested $53,156 for FY 16, which is an increase of $2,531. The agency serves low-income residents of Montgomery, Pulaski, Floyd, and Giles Counties and the City of Radford. The agency’s goal is eliminating poverty. The County funds also support a Community Service Worker position in NRCA that administers the Montgomery County Emergency Assistance Program (MCEAP). MCEAP partners with NRCA to provide emergency assistance to County residents only. MCEAP requests $31,995 for FY 16, which represents an increase of $1,524. In FY 15 MCEAP received $30,471. For FY 16, the County is providing level funding for both programs.

Montgomery County Pulaski County Floyd County Giles County Radford City Total

70% **

Clients Served

FY 2016

Funding Actual as % of Clients Clients as % of Total Funding Total Served

Giles County Radford City

Funding as % of Total

Clients Served 4562 3404 1386 1121 1537 12010

New River Community Action: Locality Funding & Clients Served FY 2014 FY 2015 Funding Funding Clients as as % of Clients Clients as as % of % of Total Funding Total Served % of Total Funding Total 38% $ 50,625 33% 4562 38% $ 50,625 30% 28% $ 51,700 33% 3404 28% $ 54,285 32% 12% $ 25,223 16% 1386 12% $ 35,223 21% 9% $ 13,680 9% 1121 9% $ 14,364 9% 13% $ 13,642 9% 1537 13% $ 14,324 8% 100% $ 154,870 100% 12010 100% $ 168,821 100%

Clients Served 4562 3404 1386 1121 1537 12010

FY 2016 Clients Funding as % of as % of Total Funding Total 38% $ 50,625 30% 28% $ 54,285 32% 12% $ 35,223 21% 9% $ 14,364 9% 13% $ 14,324 8% 100% $ 168,821 100%

$37,381 is included for the Women’s Resource Center, which is level funding – The agency received $37,381 in the FY 15 budget, and requested an increase of $748 for FY 16. Historical funding and the percentage of clients served by locality are presented below. With level funding, the County is providing 45% of funding with 45% of clients served. The Women’s Resource Center provides services to adult and child citizens who have experienced domestic and/or sexual violence. The agency provides emergency advocacy, a live crisis hotline, an emergency and transitional shelter, emergency food and supplies, crisis counseling, legal advocacy and other services. FY 2014

Montgomery County Pulaski County Floyd County Giles County Radford City Total

Clients Clients as Served % of Total Funding 13121 43% $ 37,381 6790 22% $ 22,000 2077 7% $ 4,487 3990 13% $ 5,358 4293 14% $ 13,708 30271 100% $ 82,934

Women's Resource Center FY 2015 FY 2016 Funding Clients Funding Funding as % of Clients as % of as % of Clients Clients as as % of Total Served Total Funding Total Served % of Total Funding Total 45% 13950 45% $ 37,381 45% 14229 45% $ 37,381 45% 27% 8370 27% $ 22,440 27% 8537 27% $ 22,440 27% 5% 1550 5% $ 4,487 5% 1581 5% $ 4,487 5% 6% 1860 6% $ 5,465 7% 1897 6% $ 5,465 7% 17% 5270 17% $ 13,982 17% 5375 17% $ 13,982 17% 100% 31000 100% $ 83,755 100% 31619 100% $ 83,755 100%


OTHER AGENCIES •

$5,051 is included for the New River Family Shelter, which is level funding – The agency requested $5,051 in the FY 16 budget, which represents level funding. The Shelter is able to provide shelter services, through its facilities or in hotel rooms, to 30% of those seeking shelter. Others seeking shelter can receive either out-of-town shelter services or bus tickets to other lodging arrangements. Last year approximately 80% of clients residing in established shelter space moved into permanent housing upon leaving the shelter. The Shelter has the potential to serve all localities in the New River Valley. Other New River Valley localities have not historically been asked to fund the shelter due to the negligible number of clients outside of Montgomery County.

$6,170 is included for the NRV Literacy Volunteers, which is level funding – The agency requested $6,170 in the FY 16 budget, which represents level funding. The LVA-NRV’s request will be used to support payroll expenses for the Program Manager, Basic Literacy Coordinator and the ESOL Coordinator. Historical funding and the percentage of clients served by locality are presented below.

Locality Montgomery Pulaski Floyd Giles Radford Town of Blacksburg Town of Christiansburg Total

NRV Literacy Volunteers % of FY 14 FY 15 Total $6,170 $6,170 55.99% $0 $0 0.00% $500 $500 4.54% $445 $550 4.99% $0 $300 2.72% $2,500 $2,500 22.69% $1,000 $1,000 9.07% $10,615 $11,020 100%

FY 16 % of Total $6,170 55.99% $0 0.00% $500 4.54% $550 4.99% $300 2.72% $2,500 22.69% $1,000 9.07% $11,020 100% *Projected

NRV Literacy Volunteers - Clients Served Locality Montgomery Pulaski Floyd Giles Radford

FY 14 % 30 43.48% 16 23.19% 7 10.14% 9 13.04% 7 10.14% 69 100.00% *Actuals

FY 16 53 26 18 8 10 115

% 46.09% 22.61% 15.65% 6.96% 8.70% 100.00%

*Projected

$147,876 is included for the New River Valley Community Services, which is level funding – The agency requested $147,876 in the FY 16 budget, which represents level funding. The tables on the next page outline the clients served by jurisdiction and the funding by locality since FY 14. Projections for clients that will be served in FY 16 total 40.5% and if existing funding levels are provided by all localities in the New River area, total funding for Montgomery County for FY 16 will be 40.7%.


OTHER AGENCIES NRV Community Services - Local Funding FY14 FY15 % of Total FY16

Locality Montgomery Pulaski Floyd Giles Radford Total

% of Total

Locality

NRV Community Services - Clients Served FY14 FY15 % of Total FY 16 % of Total

143,569 87,853 32,324 51,450

147,876 90,489 32,324 52,994

40.7% 24.9% 8.9% 14.6%

147,876 90,489 32,324 52,994

40.7% 24.9% 8.9% 14.6%

Montgomery Pulaski Floyd Giles

38,503

39,658

10.9%

39,658

10.9%

Radford

353,699

363,341

100.00%

363,341

100.00%

Total

3,367 2,151 587 926

3,448 2,170 770 1,175

40.6% 25.5% 9.1% 13.8%

3,487 2,181 773 1,200

40.5% 25.3% 9.0% 13.9%

718

939

11.0%

965

11.2%

7,749

8,502

100.00%

8,606

100.00%

$16,652 is included for the NRV Agency on Aging for agency programs and $14,000 is included for one weekly congregate meal, which is level funding – The agency requested $17,485, which is an increase of $833 for agency programs and $14,000 to continue an additional congregate meal per week for residents of Montgomery County. In FY 04, the Board of Supervisors agreed to provide 100% of local funds to cover one meal weekly, which would ensure Montgomery County residents would receive three congregate meals per week. The agency requests a total of $31,485 in order to increase base funding for basic operations from $16,652 to $17,485, a 5% increase. Historical funding and the percentage of clients served by locality are presented below. New River Valley Agency on Aging - Locality Funding Locality FY14 FY 15 % of total FY 16 % of total Montgomery 16,652 16,652 33.18% 16,652 33.18% Pulaski 15,758 16,546 32.97% 16,546 32.97% Floyd 5,220 5,220 10.40% 5,220 10.40% Giles 7,324 7,690 15.32% 7,690 15.32% Radford 3,879 4,073 8.12% 4,073 8.12% Total 48,833 50,181 100.00% 50,181 100.00%

Locality Montgomery Pulaski Floyd Giles Radford

New River Valley Agency on Aging - Clients Served FY 14 % FY 15 % FY 16 2,293 17.55% 2,295 17.55% 2,300 3,108 23.78% 3,110 23.78% 3,112 3,135 23.99% 3,137 23.99% 3,139 2,526 19.33% 2,528 19.33% 2,530 2,006 15.35% 2,008 15.35% 2,010 13,068 100.00% 13,078 100.00% 13,091 *Actuals

*Projected

% 17.57% 23.77% 23.98% 19.33% 15.35% 100.00%

*Projected

$10,988 is included for the New River Valley Senior Services, Inc., which is level funding – The agency requested $14,551, which represents an increase of $3,563. The agency received $10,988 in FY 15. The agency provides transportation services for nonemergencies for sensory and physically disabled persons. With level funding, the County will be providing 37% of the funding while the percentage of clients served by the locality would only be 29%. Locality Funding Montgomery Pulaski Giles Floyd City of Radford

FY 14 10,988 10,280 2,550 1,346 3,464 28,628

% 38% 36% 9% 5% 12% 100%

FY 15 10,988 12,645 1,275 1,346 3,464 29,718

% 37% 43% 4% 5% 12% 100%

FY 16 10,988 12,645 1,275 1,346 3,464 29,718

% 37% 43% 4% 5% 12% 100%


OTHER AGENCIES New River Valley Senior Services, Inc. Clients Served Montgomery Pulaski Giles Floyd City of Radford Total Locality

FY 14 90 106 28 43 42 309

FY 15 92 110 30 45 42 319

FY 16 96 115 35 50 45 341

% 29% 34% 9% 14% 13% 100%

$10,000 is included for the Boys and Girls Club, which is level funding – The agency requested $10,000 in the FY 16 budget. This after school program focuses on five core areas for participating students at the Christiansburg and Shawsville Middle Schools on a weekly basis which include: character and leadership; education and career development; health and life skills; the arts; and sports, fitness, and recreation. Funding will be equally split between Christiansburg and Shawsville Middle Schools.

$800 is included for Brain Injury Services of SW Virginia, which is level funding – The agency received $800 in FY 15 and requested $1,500 for FY 16, and increase of $700. Brain Injury Services of Southwest Virginia provides case management services for citizens that have suffered brain injuries.

$3,000 is included for NRV CARES, which is level funding – The agency received $3,000 in the FY 15 budget and requested $3,000 for FY 16. NRV CARES is a nonprofit organization dedicated to protecting children and strengthening families through education, advocacy and community partnerships. All programs are aimed at preventing or interrupting the cycle of child abuse. Services are provided for residents in the counties of Montgomery, Pulaski, Floyd, Giles, and the City of Radford. Historical funding and the percentage of clients served by locality are presented below.

Locality Montgomery Pulaski Giles Floyd Radford Total

$ $ $ $ $ $

NRV Cares Locality Funding FY 14 FY 15 % of Total FY 16 % of Total 3,000 $ 3,000 34.68% $ 3,000 34.68% 4,600 $ 4,600 53.18% $ 4,600 53.18% $ 0.00% $ 0.00% $ 0.00% $ 0.00% 1,050 $ 1,050 12.14% $ 1,050 12.14% 8,650 $ 8,650 100.00% $ 8,650 100.00%

Locality Montgomery Pulaski Giles Floyd Radford Total

NRV Cares Clients Served FY 14 FY 15 FY 16 % of Total 1943 3270 2272 73.13% 156 290 285 9.17% 135 90 85 2.74% 37 20 20 0.64% 749 445 445 14.32% 3020 4115 3107 100.00%

$43,105 is included for the Fairview District Home, which is level funding – The agency requested $43,105 for FY 16. The Fairview District Home is a 64-bed assisted living facility which provides room and board, medication administration, personal care, shopping, daily living skills, community socialization, and financial management for its residents. Locality


OTHER AGENCIES funding provided to the home is for general operations and capital maintenance of the facility. Historical funding and the percentage of clients served by locality are presented in the charts below. Fairview District Home Clients Served Montgomery Pulaski Giles Radford Total

FY 14 % 10 18.87% 19 35.85% 2 3.77% 22 41.51% 53 100.00%

FY 15 % 10 18.18% 19 34.55% 4 7.27% 22 40.00% 55 100.00%

Locality Funding FY 14 % Montgomery 42,283 21.11% Pulaski 85,688 42.79% Giles 18,084 9.03% Radford 54,220 27.07% Total 200,275 100.00%

FY 15 % 43,105 21.04% 87,773 42.83% 18,316 8.94% 55,726 27.19% 204,920 100.00%

FY 16 FY 16 Locality Funding Operating Capital Montgomery 28,215 14,890 Pulaski 71,593 16,180 Giles 7,957 10,359 Radford 51,703 4,023 Total 159,468 45,452

FY 16

% 10 18.18% 19 34.55% 4 7.27% 22 40.00% 55 100.00%

FY 16 % 43,105 21.04% 87,773 42.83% 18,316 8.94% 55,726 27.19% 204,920 100.00%

FY 16 Total 43,105 87,773 18,316 55,726 204,920

$10,808 is included for the New River Valley Workshop (Goodwill Industries), which is level funding – The agency received $10,808 for FY 15 and requested $11,723 for FY 16, an increase of $915. The Workshop provides jobs for mentally handicapped citizens of the New River Valley. For FY 15, funds totaling $10,808 were provided to maintain services for one client served by the County. In prior years, the County provided funding for two clients. Funds are requested for transportation increases. Due to declining gasoline and oil prices, no additional funding is provided for FY 16.

PAYMENTS TO PUBLIC SAFETY AGENCIES •

$11,467 is included for State Forester, which is level funding – The agency received $11,467 in the FY 15 budget; therefore, this amount represents level funding for FY 16. Based on the invoice from the State Forester for FY 15, the amount needed to cover the fee for FY 16 is $11,467.

$13,111 is included for the Emergency Medical Services Council, which is level funding – The agency received $13,111 in the FY 15 budget and requested level funding for FY 16. The mission of the council is to facilitate regional cooperation, planning, and the implementation of an integrated emergency medical services delivery system.


OTHER AGENCIES •

$15,700 is included for the Montgomery County Public Service Authority, which is level funding – These funds are to be used to cover the PSA’s cost of maintaining fire hydrants in the County.

$1,600 is included for the Medical Examiner, which is level funding – The agency received $1,600 in the FY 15 budget; therefore, this amount represents level funding. According to §32.1-283 of the Code of Virginia, the medical examiner is paid $20 per case. This recommendation provides the fee for 80 cases. Through December 2015, $480 has been expended, representing 24 cases.

$420,000 is included for the New River Valley Emergency Communications Regional Authority, which is an increase of $18,888 – The agency received $401,112 in the FY 15 budget. The Authority was established to improve communications systems used by law enforcement and emergency personnel in the region. Future plans include housing the consolidated communications center and a central Emergency Operations Center in Montgomery County’s new public safety facility. An additional $93,235 in lease revenue has also been added to the Debt Service budget to offset the debt service costs of the Public Safety Building.

PAYMENTS TO EDUCATIONAL/CULTURAL AGENCIES •

$39,165 is included for New River Community College, an increase of $913 – The agency requested $39,165 in the FY 16 budget. The agency received $38,252 in the FY 15 budget. The County’s funding as well as funding from other local contributing localities is based on a weighted average, local participation formula adopted when the college was established. The formula is a function of three components including: population, true property value, and student enrollment with the greatest weight attributed to student enrollment. The following table illustrates the fund allocation from Montgomery County and surrounding areas. Funds are used for site development costs for capital projects which are not funded by the state. Earmarking these monies for the local share of capital projects will preclude the College from asking localities for additional funds to cover site development costs. Locality Population Montgomery        87,305 Pulaski Giles Floyd Radford Total

       34,507         16,925         15,528         14,024       168,289

%

51.88% 20.50% 10.06% 9.23% 8.33% 100.00%

Prop. Values

%

S.E.

%

$   7,429,698,991 52.90%            1,695 48.97% $   2,737,028,401 19.49%                695 20.08% $   1,352,796,305 9.63%                419 12.11% $   1,722,975,556 12.27%                305 8.81% $       801,229,004 5.71%                347 10.03% $ 14,043,728,257 100%            3,461 100.00%

Funding

%

$       39,165 $       15,597 $         8,715 $         7,458 $         6,864 $       77,799

50.34% 20.05% 11.20% 9.59% 8.82% 100.00%

$5,000 is included for The Lyric Council, Inc., which is level funding – The agency received $5,000 in the FY 15 budget; therefore, this amount represents level funding. The Lyric Theatre is home to many music, theatrical, and film venues. This funding equals the amount provided to the Smithfield Plantation and the Montgomery Museum.

$5,000 is included for the Montgomery Museum and Lewis Miller Regional Art Center, Inc., which is level funding – The agency requested $8,000 in FY 16, which is an increase of


OTHER AGENCIES $3,000. The purpose of the museum and art center is to be a repository for, and to conserve, the history of Montgomery County and its artifacts. The additional funding is requested for pay raises for staff. This funding recommendation equals the amount provided to the Smithfield Plantation and the Lyric Council. •

$5,000 is included for the Smithfield Plantation, which is level funding – The agency requested $5,250 for the FY 16 budget; which is an increase of $250. This funding recommendation equals the amount provided to the Montgomery Museum and the Lyric Council.

$5,000 is included for the Rosa Peters Community Park, which is level funding – The agency received $5,000 in the FY 15 budget and requested $5,000 for FY 16. Playground facilities, basketball courts, and a swimming pool allow children and adults the opportunity for community recreation. The park also has a pavilion available for community use upon request. The funds will help maintain two positions, a lifeguard and playground supervisor, as well as offset operational and maintenance costs.

$10,000 is included for the Christiansburg Institute, which is an increase of $5,000 – The agency received $5,000 in FY 15 and requested $10,000 for FY 16. The mission of the Christiansburg Institute, Inc. is to preserve the remaining facilities and archives of the Christiansburg Institute, which for 100 years was the high school for African American students in the New River Valley. The funding will assist the institute in hosting cultural events, as well as supporting the institute’s operating costs.

$30,000 is included for the Mountain View Humane Spay and Neuter Clinic, which is level funding – The agency received $30,000 in FY 15 and requested $30,000 for FY 16. The agency offers a low cost, high quality option for spay/neuter of dogs and cats. Based on the success of the pilot program to subsidize the cost of the surgery for cats, funds are provided to continue this program, reducing the cost for County residents.

PAYMENTS TO ENVIRONMENTAL AGENCIES •

$39,028 is included for the New River Valley Planning District Commission (NRVPDC), which is level funding – The agency requested $39,028 for FY 16 and received $39,028 in the FY 15 budget. The NRVPDC serves as a planning and coordinating body for the localities of Planning District Four. Its mission is to identify and analyze regional issues and facilitate decision-making to resolve those issues, to serve as an information resource through the regional database, and to develop local and regional plans or strategies that will strengthen local governments’ ability to serve their citizens. The requested amount is based on $1.27 per capita for the County, excluding the towns of Blacksburg and Christiansburg and Virginia Tech.

$11,455 is included for the Skyline Soil and Water Conservation District, which is level funding – A total of $11,799 was requested by the Skyline Soil and Water Conservation District for FY 16, which is an increase of $344. Many of the services provided by the District are to landowners and other consumers regarding general soil quality and management information and referral. The agency promotes conservation techniques and


OTHER AGENCIES better water quality by offering an annual Grazing School throughout the New River Valley, which includes classes on plant science and grazing techniques for livestock. •

$3,000 is included for the New River-Highland Resource Conservation and Development Council, which is level funding – A total of $3,000 was requested by the New River-Highland Resource Conservation and Development Council for FY 16. The council received $3,000 in FY 15. The council provides regional education, training, and technical assistance on conservation and sustained use of natural resources. The agency receives additional funding from 11 other cities and counties as well as 9 planning and conservation districts. Funding from each jurisdiction is based on a set rate across the board and not based on population.

$80,570 is included for the V.P.I. Cooperative Extension Services, which is an increase of $3,311 – A total of $89,509 was requested by the V.P.I. Cooperative Extension Services for FY 16 and represents a total increase of $12,250. Of this amount, $3,311 represents the amount of funding that was added to the Cooperative Extension budget off-cycle to cover the cost of salary increases provided by the state during FY 15. The additional funding request of $8,939 is for an additional 4% salary increase and a $2,800 increase in office supplies. In FY 15, the Cooperative Extension Office received $80,570 after the off-cycle appropriation was added in August of 2014 to cover existing salaries. Cooperative Extension provides research-based information to residents in the areas of Agriculture, Horticulture, Human and Family Resources and Youth Development. The County fully funds one full-time agricultural agent housed in the County, one full-time 4-H agent, 40% of funding for a part-time Master Gardner with Floyd, Pulaski, and Giles Counties each paying 20% of the cost, 50% funding for a Family and Consumer Science Agent, and 100% of a part-time 4-H technician position.

PAYMENTS TO ECONOMIC DEVELOPMENT AGENCIES •

$1,499 is included for the Montgomery County Chamber of Commerce, which is level funding – A total of $1,499 was included for dues payable to the Montgomery County Chamber of Commerce in the FY 15 Budget. Dues expenses are not expected to change for FY 16. The Chamber works to promote tourism and economic development to prospective newcomers.

$15,036 is included for the New River Valley Airport Commission, which is level funding – A total of $19,541 was requested by the New River Valley Airport Commission for FY 16, an increase of $4,505. The agency received $15,036 in the FY 15 budget. Funding requested is determined using a formula which is a function of jurisdictions’ populations, distance from the airport, and business activity generated at the Airport by industries in respective jurisdictions.

$72,369 is included for the NRV Economic Development Alliance, which is level funding – A total of $83,629 was requested by the NRV Economic Development Alliance for FY 16, an increase of $11,260. The Alliance has a funding formula of $1 per capita for each member jurisdiction. The Towns of Blacksburg and Christiansburg are included in the population figure used to derive the budget request for Montgomery County; therefore, the funded amount is $72,369 plus the $11,000 requested by the Towns for a total of $83,369 to cover


OTHER AGENCIES the population of Montgomery County. Of the 10 jurisdictions who fund the Alliance, Montgomery County and the Towns of Blacksburg and Christiansburg provide 48% of the local government funding, and 28% of the total operating budget. See chart on next page. NRV Economic Development Alliance Funding Source Montgomery County Christiansburg Blacksburg Total MC Pulaski County Dublin Town of Pulaski Total Pulaski Giles County Pearisburg Total Giles Floyd County Total Floyd City of Radford Total Local Govt' Private Sector Grand Total

FY 16 Req.

FY 16 Rec.

$         83,629 $           5,000 $           6,000 $         94,629 $         35,127 $           1,500 $           6,000 $         42,627 $         16,657 $           1,000 $         17,657 $         13,874 $         13,874 $         15,859 $       184,646 $       124,000 $       308,646

$         72,369 $           5,000 $           6,000 $         83,369 $         35,127 $           1,500 $           6,000 $         42,627 $         16,657 $           1,000 $         17,657 $         13,874 $         13,874 $         15,859 $       173,386 $       124,000 $       297,386

% of Total

24.34% 1.68% 2.02% 28.03% 11.81% 0.50% 2.02% 14.33% 5.60% 0.34% 5.94% 4.67% 4.67% 5.33% 58.30% 41.70% 100.00%

% of Gov't Funding

41.74% 2.88% 3.46% 48.08% 20.26% 0.87% 3.46% 24.59% 9.61% 0.58% 10.18% 8.00% 8.00% 9.15% 100.00%

Assumes other jurisdictions fund requests

$5,000 is included for Membership in the Virginia’s First Regional Industrial Facility Authority, which is level funding – A total of $5,000 was requested by the Virginia’s First Regional Industrial Facility Authority for FY 16, which is level funding. In July 1999, the Board of Supervisors authorized participation in the Virginia First Regional Industrial Facility Authority. The Authority was created to promote economic development in the New River Valley. The current project is the New River Valley Commerce Park.

$1,500 is included for Membership in the Virginia Institute on Local Government, which is level funding – A total of $1,500 was requested by the Virginia Institute on Local Government for FY 16, which is level funding. The Institute, located at the University of Virginia, provides direct technical assistance and conducts specialized research projects, training, and leadership programs. Staff responds to inquiries on a wide variety of local government topics and provides in-depth research on inquiries with broad multi-jurisdictional applications. Information technology support services are also available. This recommendation provides funds necessary for membership in the Institute. Benefits of membership include priority access to Institute resources and discounts on publications and training opportunities. Membership dues will remain unchanged for FY 16.

$19,000 is included for the Metropolitan Planning Organization (MPO), which is an increase of $100 – A total of $19,000 was requested and is included for the MPO for FY 16, which includes $5,800 for the MPO (an increase of $100) and $13,200 for the Smart Way Bus (level funding). The Blacksburg, Christiansburg, Montgomery Area Metropolitan Planning Organization was established by the Board of Supervisors on January 13, 2003 to evaluate regional transportation needs and any requirements of the Clean Air Act. To receive funds from the Federal Government, a local match is required. The local match for FY 16 is


OTHER AGENCIES $5,800 that is dedicated to MPO Planning and $13,200 that is dedicated to the Smart Way Bus. •

$114 is included for the Roanoke Valley Transportation Planning Organization, which is an increase of $114 – A total of $114 is included for dues payable to the Roanoke Valley Transportation Planning Organization. The organization is responsible for planning and budgeting the use of Federal transportation dollars in the Roanoke region. Dues are calculated on a $0.15 per capita basis. There are a total of 760 residents within the region, requiring a contribution of $114.

$55,851 is included for Participation in the New River Valley Commerce Park Project, which is level funding – A total of $55,851 is requested for participation in the New River Valley Commerce Park Project for FY 15. The agency received $55,851 FY 15 budget. The County holds 20,309.6 shares of the project. There are ten other member jurisdictions providing 86.4% of the funding. The service provided to the eleven members of the NRV Commerce Park Project Participation Committee is the opportunity to participate in a larger economic development project than any one locality can undertake on its own. In FY 02, Montgomery County agreed to purchase the 169.17 shares made available by the withdrawal of Wythe County. In FY 03, the project completed the acquisition of 326 acres in Pulaski County, and another 205 acres in Phase II. Construction of one mile of access road is complete and 40 acres of the site are graded. The recommendation provides funding for the County’s shares which cover debt service and administration costs for the project.

$50,000 is included for Participation in the Virginia Tech/Montgomery Regional Airport Authority, which is level funding – A total of $50,000 was requested by the Virginia Tech/Montgomery Regional Airport Authority for FY 16. The agency received $50,000 in the FY 15 budget; therefore, this amount represents level funding. The Virginia General Assembly created the Authority in 2002. Member jurisdictions include Virginia Tech, the towns of Blacksburg and Christiansburg, and Montgomery County. The Authority was created to develop a regional authority that would serve surrounding corporate and general aviation markets. Each participating member is to contribute a portion of the subsidy for the airport’s operating budget.


OTHER AGENCIES Department Description and Financial Data Human Service Agencies FY 14 Revised PAYMENTS New River Valley Detention Home Community Health Center NRV (Free Clinic) New River Community Action Women's Resource Center New River Family Shelter New River Valley Literacy Volunteers New River Valley Community Services New River Valley Agency on Aging New River Valley Senior Services Boys and Girls Club Brain Injury Services NRV CARES Fairview District Home NRV Workshop/Goodwill Industries TOTAL EXPENDITURES

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

354,098 30,994 81,096 37,381 5,051 6,170 143,569 27,752 10,988 10,000 800 3,000 42,283 8,971 762,153

FY 14 Actual $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

354,098 30,994 81,096 37,381 5,051 6,170 143,569 20,977 10,988 10,000 800 3,000 42,283 8,799 755,206

FY 15 Approved $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

330,942 30,994 81,096 37,381 5,051 6,170 147,876 30,652 10,988 10,000 800 3,000 43,105 10,808 748,863

FY 16 Base

+

$ 330,942 $ 30,994 $ 81,096 $ 37,381 $ 5,051 $ 6,170 $ 147,876 $ 30,652 $ 10,988 $ 10,000 $ 800 $ 3,000 $ 43,105 $ 10,808 $ 748,863

FY 16 Addenda = $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

FY 16 Approved $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

330,942 30,994 81,096 37,381 5,051 6,170 147,876 30,652 10,988 10,000 800 3,000 43,105 10,808 748,863

Change App. 15/ App. 16 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

-

Public Safety Agencies FY 14 Revised PAYMENTS State Fire Prevention Emergency Medical Services Council Public Service Authority 911 Emergency Communication Center Medical Examiner TOTAL EXPENDITURES

$ $ $ $ $ $

11,379 13,111 15,700 156,525 1,600 198,315

FY 14 Actual $ $ $ $ $ $

11,467 13,111 13,720 156,525 680 195,503

FY 15 Approved $ $ $ $ $ $

11,467 13,111 15,700 401,112 1,600 442,990

FY 16 Base

+

$ 11,467 $ 13,111 $ 15,700 $ 401,112 $ 1,600 $ 442,990

FY 16 Addenda = $ $ $ $ $ $

18,888 18,888

FY 16 Approved $ $ $ $ $ $

11,467 13,111 15,700 420,000 1,600 461,878

Change App. 15/ App. 16 $ $ $ $ 18,888 $ $ 18,888

Educational/Cultural Agencies FY 14 Revised PAYMENTS New River Community College Lyric Theatre Montgomery Museum Mountain View Humane Smithfield Plantation League of Women Voters Christiansburg Institute Rosa Peters Community Park TOTAL EXPENDITURES

$ $ $ $ $ $ $ $ $

37,245 5,000 5,000 30,000 5,000 200 5,000 5,000 92,445

FY 14 Actual $ $ $ $ $ $ $ $ $

37,245 5,000 5,000 30,000 5,000 200 5,000 5,000 92,445

FY 15 Approved $ $ $ $ $ $ $ $ $

38,252 5,000 5,000 30,000 5,000 5,000 5,000 93,252

FY 16 Base $ $ $ $ $ $ $ $ $

38,252 5,000 5,000 30,000 5,000 5,000 5,000 93,252

+

FY 16 Addenda = $ $ $ $ $ $ $ $ $

913 5,000 5,913

FY 16 Approved $ $ $ $ $ $ $ $ $

39,165 5,000 5,000 30,000 5,000 10,000 5,000 99,165

Change App. 15/ App. 16 $ $ $ $ $ $ $ $ $

913 5,000 5,913


OTHER AGENCIES Environmental Agencies FY 14 Revised PAYMENTS NRV Planning District Commission Skyline Soil-Water Conservation District New River-Highland Resource Conservation VPI Cooperative Extension Services TOTAL EXPENDITURES

$ $ $ $ $

38,414 11,455 3,000 79,809 132,678

FY 14 Actual $ $ $ $ $

38,414 11,455 3,000 79,553 132,422

FY 15 Approved $ $ $ $ $

39,028 11,455 3,000 77,259 130,742

FY 16 Base

FY 16 + Addenda =

$ 39,028 $ 11,455 $ 3,000 $ 77,259 $ 130,742

$ $ $ $ $

3,311 3,311

FY 16 Approved $ $ $ $ $

39,028 11,455 3,000 80,570 134,053

Change App. 15/ App. 16 $ $ $ $ $

3,311 3,311

Economic Development Agencies FY 14 Revised PAYMENTS Montgomery County Chamber of Commerce NRV Airport Commission NRV Economic Development Alliance Virginia's First Regional Industrial Authority Virginia Institute on Local Government Metropolitan Planning Organization NRV Commerce Park Project VT/Montgomery Airport Authority Regional Tourism Board TOTAL EXPENDITURES

$ $ $ $ $ $ $ $ $ $

1,197 15,036 72,369 5,000 1,500 17,334 55,851 50,000 36,097 254,384

FY 14 Actual $ $ $ $ $ $ $ $ $ $

1,196 15,036 72,369 5,000 1,500 17,310 55,851 50,000 218,262

FY 15 Approved $ $ $ $ $ $ $ $ $ $

1,499 15,036 72,369 5,000 1,500 18,900 55,851 50,000 220,155

FY 16 Base $ 1,499 $ 15,036 $ 72,369 $ 5,000 $ 1,500 $ 18,900 $ 55,851 $ 50,000 $ $ 220,155

+

FY 16 Addenda = $ $ $ $ $ $ $ $ $ $

214 214

FY 16 Approved $ $ $ $ $ $ $ $ $ $

1,499 15,036 72,369 5,000 1,500 19,114 55,851 50,000 220,369

Change App. 15/ App. 16 $ $ $ $ $ $ $ $ $ $

214 214


CONTINGEN NCIES - G GENERAL L

Citizens Bo oard of Sup pervisors rs County C Adminis A strator

Conttingenciies

Gen neral

Speciial


CONTINGENCIES - GENERAL Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Contingencies-General TOTAL EXPENDITURES

$ $

219,195 219,195

$ $

-

$ $

424,000 424,000

$ $

424,000 424,000

$ $

-

$ $

424,000 424,000

$ $

-

EXPENDITURES BY CLASSIFICATION General Contingencies TOTAL EXPENDITURES

$ $

219,195 219,195

$ $

-

$ $

424,000 424,000

$ $

424,000 424,000

$ $

-

$ $

424,000 424,000

$ $

-

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

TOTAL UNDESIGNATED REVENUE

$

219,195

$

-

$

424,000

$

424,000

$

-

$

424,000

$

-

TOTAL REVENUES

$

219,195

$

-

$

424,000

$

424,000

$

-

$

424,000

$

-


CONTINGENCIES - GENERAL Division Description This Division provides for contingency reserves to pay for unanticipated expenditures that arise during the year that have not been included in the approved budget or expenditures that have been approved but the details of the expenditure have yet to be resolved. The County has two types of contingencies – General and Special. The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the approved budget. The Special Contingency serves as a holding account for known issues/expenditures the details of which have yet to be resolved.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

No Notable Base Budget Adjustments

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

No Addenda Added


CONTINGENCIES - GENERAL Department Description and Financial Data Contingencies - General The General Contingencies department provides for a general contingency reserve to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the approved budget. FY 14 Revised EXPENDITURES BY DEPARTMENT Contingencies-General

$

219,195

FY 14 Actual $

FY 15 Approved -

$

424,000

FY 16 Base $

424,000

FY 16 Addenda =

+ $

-

FY 16 Approved $

424,000

Change App. 15/ App. 16 $

-


CO ONTINGEN NCIES - S SPECIAL L

Citizens Bo oard of Sup pervisors rs County C Adminis A strator

Conttingenciies

Gen neral

Speciial


CONTINGENCIES - SPECIAL Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Contingencies-Special TOTAL EXPENDITURES

$ $

50,000 50,000

$ $

-

$ $

96,605 96,605

$ $

-

$ $

198,937 198,937

$ $

198,937 198,937

$ 102,332 $ 102,332

EXPENDITURES BY CLASSIFICATION Contingencies-Special TOTAL EXPENDITURES

$ $

50,000 50,000

$ $

-

$ $

96,605 96,605

$ $

-

$ $

198,937 198,937

$ $

198,937 198,937

$ 102,332 $ 102,332

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

$ $

-

TOTAL UNDESIGNATED REVENUE

$

50,000

$

-

$

96,605

$

-

$

198,937

$

198,937

$ 102,332

TOTAL REVENUES

$

50,000

$

-

$

96,605

$

-

$

198,937

$

198,937

$ 102,332

$ $

-


CONTINGENCIES - SPECIAL Division Description This Division provides for contingency reserves to pay for unanticipated expenditures that arise during the year that have not been included in the budget or expenditures that have been approved but the details of the expenditure have yet to be resolved. The County has two types of contingencies – General and Special. The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the budget. The Special Contingency serves as a holding account for known issues/expenditures of which the details have yet to be resolved.

Base Budget Discussion Special Contingencies serves as a “holding account” by setting dollars aside until issues are resolved, and monies - if needed - are distributed among the appropriate functions. Funds held in Special Contingencies that are not used within the fiscal year revert to General Fund Balance at year end. •

($96,605) is Reduced from Special Contingencies – In FY 2015, $96,605 was added to Special Contingencies to cover additional costs during the FY 15 budget that were yet to be decided by the Board of Supervisors. These additional funds were not utilized in the base budget and are reduced to free up resources to address budgetary issues in the FY 16 budget.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$51,771 is Added for Local Match Requirements of the Public Health Budget – The Health Department is funded on a formula basis with costs shared between the state and the County. The County’s Share is 38.3% and the State’s share is 61.7%. This increase is based on actual funding in FY 15 and based on anticipated state funding for FY 16, and is contingent upon the state approving their share of the anticipated funding.

$18,000 is Added for the Cost of Increased Bank Fees – Based on the County’s new banking services contract with Union First, the County is required to pay for several banking fees that were previously complimentary under the old contract with Stellar One Bank. These fees were not finalized before the adoption of the FY 15 budget and the Treasurer’s Office does not have the base budget to cover these expenses. Therefore, additional funding for FY 16 is required. These funds are held pending a request for proposals for banking services.


CONTINGENCIES - SPECIAL •

$22,204 is the Balance Remaining from the funds for Position Reclassifications – The exact amount needed for position reclassifications was not known at the time the budget was approved.

$31,112 is the Balance from the funds for the New River Valley Emergency Communications Regional Authority – The Board for the New River Valley Emergency Communications Regional Authority had not finalized their budget when the FY 2016 budget was approved. The final funding request from the Authority was less than anticipated, and the balance remaining is $31,112. A companion amendment is included in Tab 910 – Outside Agencies.

$16,350 is Added for Costs Associated with the County Acquiring the Shawsville Middle School Property – Additional funding is added to cover the cost of the County acquiring and maintaining the Shawsville Middle School property. Funds are needed for mowing ($5,000), insurance ($750), electric services ($2,600), inspection and repair of lighting structures ($6,000), and securing the concession doors and the press box ($2,000).

$50,000 is Added to Fund an Inmate Work Crew Initiative – The Board of Supervisors requested $50,000 be set aside for future discussion of an inmate work crew initiative which would provide supervision and equipment to enable inmate work crews to cut the grass at certain County properties.

$9,500 is Added to Address Compensation for Selected Employees – The Board of Supervisors requested $9,500 be set aside to cover increases in pay for employees whose compensation falls below federal poverty guidelines. The funds will be held in abeyance until an implementation plan is developed.


CONTINGENCIES - SPECIAL Department Description and Financial Data Contingencies - Special The Special Contingency serves as a holding account for known issues/expenditures of which the details have yet to be resolved. Should the funds not be needed, they will revert to General Fund Balance. FY 14 Revised EXPENDITURES BY DEPARTMENT Contingencies-Special

$

50,000

FY 14 Actual $

FY 15 Approved -

$

96,605

FY 16 Base $

FY 16 Addenda =

+ -

$

198,937

FY 16 Approved $

198,937

Change App. 15/ App. 16 $ 102,332


LAW W LIBRAR RY

Citizens

Genera al Assem mbly

Circu uit Courrts

Law w Librarry


LAW LIBRARY Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT Law Library TOTAL EXPENDITURES

$ $

17,600 17,600

$ $

12,563 12,563

$ $

17,600 17,600

$ $

17,600 17,600

$ $

-

$ $

17,600 17,600

$ $

-

EXPENDITURES BY CLASSIFICATION Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $

17,600 17,600

$ $ $

12,563 12,563

$ $ $

17,600 17,600

$ $ $

17,600 17,600

$ $ $

-

$ $ $

17,600 17,600

$ $ $

-

REVENUE BY CLASSIFICATION Interest Fees Transfer To County Capital (To)/From Fund Balance TOTAL DESIGNATED REVENUE

$ $ $ $ $

1,000 14,000 2,600 17,600

$ $ $ $ $

281 11,985 12,265

$ $ $ $ $

1,000 14,000 2,600 17,600

$ $ $ $ $

1,000 14,000 2,600 17,600

$ $ $ $ $

-

$ $ $ $ $

1,000 14,000 2,600 17,600

$ $ $ $ $

-

TOTAL UNDESIGNATED REVENUE

$

-

$

297

$

-

$

-

$

-

$

-

$

-

TOTAL REVENUES

$

17,600

$

12,563

$

17,600

$

17,600

$

-

$

17,600

$

-


LAW LIBRARY Division Description The Law Library provides legal information resources for attorneys and the courts. This division is self-supporting from fees assessed on civil and criminal trials.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. â&#x20AC;˘

No Notable Base Budget Adjustments

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. â&#x20AC;˘

No Addenda Added


LAW LIBRARY Department Description and Financial Data Law Library The Law Library provides legal information resources for attorneys and the courts. Fees are used to support a telephone line, books and subscriptions, and Internet services to upgrade the library. FY 14 Revised EXPENDITURES BY DEPARTMENT Law Library

$

17,600

FY 14 Actual $

12,563

FY 15 Approved $

17,600

FY 16 Base $

17,600

FY 16 Addenda =

+ $

-

FY 16 Approved $

17,600

Change App. 15/ App. 16 $

-


MO ONTGOM MERY COUNTY PU UBLIC SC CHOOLS

Citizens Bo oard of Sup pervisors rs Scho ool Board

Montgo M mery C County Publiic Schools

School Nutrition N Fund

S School Op perating Fund d


MONTGOMERY COUNTY PUBLIC SCHOOLS Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda

+

Change App. 15/ App. 16

FY 16 Approved

=

EXPENDITURES BY DEPARTMENT School Operating Fund School Nutrition Fund TOTAL EXPENDITURES

$ 97,540,975 $ 4,158,426 $ 101,699,401

$ $ $

95,453,768 3,945,744 99,399,512

$ 97,048,320 $ 4,286,867 $ 101,335,187

$ 98,374,301 $ 4,552,043 $ 102,926,344

$ 2,131,454 $ $ 2,131,454

$ 100,505,755 $ 4,552,043 $ 105,057,798

$ $ $

3,457,435 265,176 3,722,611

EXPENDITURES BY CLASSIFICATION Instruction Admin/Attend/Health Transportation Operations & Maintenance Non-Instruction School Nutrition Transfer to Debt Service Unallocated Funds TOTAL EXPENDITURES

$ 73,633,380 $ 3,901,711 $ 4,461,566 $ 14,683,328 $ 513,290 $ 4,158,426 $ 347,700 $ $ 101,699,401

$ $ $ $ $ $ $ $ $

72,340,622 3,684,832 4,309,875 14,552,210 218,529 3,945,744 347,700 99,399,512

$ 74,919,211 $ 4,033,759 $ 4,482,307 $ 13,254,824 $ 10,519 $ 4,286,867 $ 347,700 $ $ 101,335,187

$ 77,123,335 $ 4,032,793 $ 5,060,429 $ 13,570,019 $ 310,519 $ 4,552,043 $ 408,660 $ (2,131,454) $ 102,926,344

$ $ $ $ $ $ $ $ 2,131,454 $ 2,131,454

$ 77,123,335 $ 4,032,793 $ 5,060,429 $ 13,570,019 $ 310,519 $ 4,552,043 $ 408,660 $ $ 105,057,798

$ $ $ $ $ $ $ $ $

2,204,124 (966) 578,122 315,195 300,000 265,176 60,960 3,722,611

REVENUE BY CLASSIFICATION Sales Taxes Basic Aid Other SOQ Incentive Programs Categorical Lottery Funded Programs Federal Funds Other Local Funds State Recordation Other State Funds Fund Balance Interest School Transfer to Debt General Fund Transfer TOTAL DESIGNATED REVENUE

$ 9,687,152 $ 23,613,301 $ 9,440,546 $ 1,156,474 $ 382,312 $ 3,579,365 $ 5,680,415 $ 3,344,770 $ 225,000 $ 65,083 $ 347,700 $ $ $ 44,177,283 $ 101,699,401

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

9,297,523 23,533,612 9,263,994 682,565 416,169 4,609,627 6,489,115 3,420,907 332,194 19,207 41,205,805 99,270,718

$ 10,251,554 $ 25,789,455 $ 10,128,411 $ 570,000 $ 444,499 $ 3,073,772 $ 5,629,671 $ 3,077,363 $ 225,000 $ 65,083 $ $ $ $ 42,080,379 $ 101,335,187

$ 10,677,154 $ 25,532,165 $ 10,004,996 $ 1,011,178 $ 447,586 $ 3,307,540 $ 5,629,671 $ 3,942,299 $ 225,000 $ 68,376 $ $ $ $ 42,080,379 $ 102,926,344

$ $ $ $ $ $ $ $ $ $ $ $ $ $ 2,131,454 $ 2,131,454

$ 10,677,154 $ 25,532,165 $ 10,004,996 $ 1,011,178 $ 447,586 $ 3,307,540 $ 5,629,671 $ 3,942,299 $ 225,000 $ 68,376 $ $ $ $ 44,211,833 $ 105,057,798

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

425,600 (257,290) (123,415) 441,178 3,087 233,768 864,936 3,293 2,131,454 3,722,611

TOTAL UNDESIGNATED REVENUE

$

-

$

128,794

$

$

$

$

-

$

-

TOTAL REVENUES

$ 101,699,401

$

99,399,512

$ 105,057,798

$

3,722,611

-

$ 101,335,187

-

$ 102,926,344

-

$ 2,131,454


MONTGOMERY COUNTY PUBLIC SCHOOLS Division Description The Montgomery County Public Schools (MCPS) serves 9,475 students through 11 elementary schools (grades K-5), four middle schools (grades 6-8), four high schools (grades 9-12), and central administrative offices. MCPS also provides two alternative education schools and wellreceived adult and community education programs. In addition to the regular education and special education programs other programs include: Title I; elementary art, music, and physical education; elementary, middle, and high school guidance; comprehensive career and technical education; gifted education; programs for at risk students; and extensive extracurricular activities in athletics, fine arts, and academic competitions. MCPS employs 1,167 instructional personnel and 401 non-instructional support personnel. The average operational expenditure per pupil for FY 2012-2013 was $9,928. The seven elected members of the School Board and the Superintendent of Schools provide leadership and management for the school division.

Budget Discussion •

$100,505,755 is Provided for the School Operating Fund – $100,505,755 in total funding is provided for the School Operating Fund, which represents an increase of $3,457,435 from the FY 15 Budget. Of this amount, County General Fund Dollars total $44,211,833, which is an increase of $2,131,454 for FY 16.

$4,552,043 is Provided for the School Nutrition Fund – $4,552,043 in total funding is provided for the School Nutrition Fund, which represents an increase of $265,176 from the FY 15 Budget.


MONTGOMERY COUNTY PUBLIC SCHOOLS Department Description and Financial Data School Operating Fund The School Operating Budget provides the funds as required to comply with the State Standards of Quality (SOQ) and to meet the Federal requirements under the No Child Left Behind (NCLB) legislation. The budget also incorporates local programs as requested by the community. FY 14 Revised EXPENDITURES BY DEPARTMENT School Operating Fund

$

97,540,975

FY 14 Actual $

95,453,768

FY 15 Approved $

97,048,320

FY 16 Base $

+

98,374,301

FY 16 Addenda = $ 2,131,454

Change App. 15/ App. 16

FY 16 Approved $ 100,505,755

$

3,457,435

School Nutrition Fund The School Nutrition program operates as a separate fund and is self-sustaining for the cost of labor, food supplies, expendable supplies, and equipment repair. Major capital expenditures, utilities, and liability insurance are provided through the school divisionâ&#x20AC;&#x2122;s operating budget. Revenues are received from the sale of breakfast, lunch, ala-carte items, catering, and reimbursements from Federal nutrition programs. FY 14 Revised EXPENDITURES BY DEPARTMENT School Nutrition Fund

$

4,158,426

FY 14 Actual $

3,945,744

FY 15 Approved $

4,286,867

FY 16 Base $

4,552,043

+

FY 16 Addenda = $

-

Change App. 15/ App. 16

FY 16 Approved $

4,552,043

$

265,176


GOMERY COUNTY Y PUBLIC C SCHOO OLS CAPITAL CON NSTRUCT TION MONTG

Citizens Bo oard of Sup pervisors rs Scho ool Board

Montgo M mery C County Publiic Schools Scho ool Cap pital Con nstructio on


MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT School Capital Construction Transfer to Debt Serive TOTAL EXPENDITURES

$ 5,100,000 $ 246,417 $ 5,346,417

$ $ $

246,417 246,417

$ 1,400,000 $ 214,927 $ 1,614,927

$ 1,460,000 $ 221,920 $ 1,681,920

$ $ $

-

$ $ $

1,460,000 221,920 1,681,920

$ $ $

60,000 6,993 66,993

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay Transfer to Debt Service TOTAL EXPENDITURES

$ $ $ 5,100,000 $ 246,417 $ 5,346,417

$ $ $ $ $

246,417 246,417

$ $ $ 1,400,000 $ 214,927 $ 1,614,927

$ $ $ 1,460,000 $ 221,920 $ 1,681,920

$ $ $ $ $

-

$ $ $ $ $

1,460,000 221,920 1,681,920

$ $ $ $ $

60,000 6,993 66,993

REVENUE BY CLASSIFICATION General Fund Transfer Fund Balance/Other Revenue TOTAL DESIGNATED REVENUE

$ 5,100,000 $ 246,417 $ 5,346,417

$ 5,100,000 $ 246,417 $ 5,346,417

$ 1,400,000 $ 214,927 $ 1,614,927

$ 1,460,000 $ 221,920 $ 1,681,920

$ $ $

-

$ $ $

1,460,000 221,920 1,681,920

$ $ $

60,000 6,993 66,993

TOTAL UNDESIGNATED REVENUE

$

$ (5,100,000)

$

$

-

$

-

$

-

$

-

TOTAL REVENUES

$ 5,346,417

$

$ 1,614,927

$ 1,681,920

$

-

$

1,681,920

$

66,993

-

246,417

-


MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION Division Description The School Capital Construction Fund is used to fund the capital costs of future school capital project needs. Dollars earmarked for this fund will be used in future years for new school capital construction.

Budget Discussion •

$221,920 is Transferred to the Debt Service Fund for School Debt Service – $221,920 is transferred to the Debt Service Fund for School Debt Service. In prior years, the County earmarked 4 cents of the tax rate for new school construction. The chart below shows the use of these funds over the past six fiscal years. Total New School Construction Account Used for Debt Service in FY 10 Used for Debt Service in FY 11 Used for Debt Service in FY 12 Used for Debt Service in FY 13 Used for Debt Service in FY 14 Used for Debt Service in FY 15 Used for Debt Service in FY 16 Interest Earned Balance for Future Years

$6,849,808 ($1,873,545) ($1,893,883) ($1,455,683) ($932,223) ($246,417) ($214,927) ($221,920) $272,859 $284,069

$1,460,000 is Provided for School Capital Needs – $1,460,000 or 2 cents of the real estate tax rate has been earmarked for future school capital needs. These funds are held in a special capital fund separate from the School Operating Fund. These funds have been set aside for future school capital construction needs.


MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION Department Description and Financial Data School Capital Construction FY 14 Revised EXPENDITURES BY DEPARTMENT School Capital Construction

$ 5,346,417

FY 14 Actual $

246,417

FY 15 Approved

FY 16 Base

$ 1,614,927

$ 1,681,920

FY 16 Addenda =

+ $

-

Change App. 15/ App. 16

FY 16 Approved $

1,681,920

$

66,993


GENERAL L GOVERN NMENT D DEBT SER RVICES

Citizens Bo oard of Sup pervisors rs County C Adminis A strator

General G l Govern nment Debtt Service es

County y Debt Serv vice

School D Debt Servicce


GENERAL GOVERNMENT DEBT SERVICES Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda

+

Change App. 15/ App. 16

FY 16 Approved

=

EXPENDITURES BY DEPARTMENT County Debt Service School Debt Service Reserve Funds TOTAL EXPENDITURES

$ 5,968,815 $ 18,277,172 $ $ 24,245,987

$ $ $ $

5,961,234 18,265,763 24,226,997

$ 5,888,921 $ 18,334,938 $ $ 24,223,859

$ 5,532,361 $ 18,388,677 $ $ 23,921,038

$ $ $ $

-

$ 5,532,361 $ 18,388,677 $ $ 23,921,038

$ $ $ $

(356,560) 53,739 (302,821)

EXPENDITURES BY CLASSIFICATION Principal Interest Administrative Costs Reserve Funds TOTAL EXPENDITURES

$ 13,324,930 $ 10,886,057 $ 35,000 $ $ 24,245,987

$ $ $ $ $

13,324,892 10,886,095 16,010 24,226,997

$ 13,797,862 $ 10,390,997 $ 35,000 $ $ 24,223,859

$ 14,366,403 $ 9,519,635 $ 35,000 $ $ 23,921,038

$ $ $ $ $

-

$ 14,366,403 $ 9,519,635 $ 35,000 $ $ 23,921,038

$ $ $ $ $

568,541 (871,362) (302,821)

REVENUE BY CLASSIFICATION General Fund Transfer School Capital Fund Transfer School Energy Bond Savings Courthouse Maintenance School Operating Transfer Lease Revenue Debt Service Fund Balance QSCB Interest Subsidy Interest/Freed Up Debt Service Reserve TOTAL DESIGNATED REVENUE

$ 21,909,003 $ 246,417 $ $ 79,982 $ 347,700 $ $ 175,000 $ 1,347,447 $ 140,438 $ 24,245,987

$ $ $ $ $ $ $ $ $ $

22,141,729 246,417 65,720 347,700 1,250,431 24,051,997

$ 21,815,767 $ 214,927 $ 347,700 $ 79,982 $ $ 93,236 $ 175,000 $ 1,347,447 $ 149,800 $ 24,223,859

$ 21,527,532 $ 221,920 $ 408,660 $ 79,982 $ $ 186,471 $ $ 1,347,447 $ 149,026 $ 23,921,038

$ $ $ $ $ $ $ $ $ $

-

$ 21,527,532 $ 221,920 $ 408,660 $ 79,982 $ $ 186,471 $ $ 1,347,447 $ 149,026 $ 23,921,038

$ $ $ $ $ $ $ $ $ $

(288,235) 6,993 60,960 93,235 (175,000) (774) (302,821)

TOTAL UNDESIGNATED REVENUE

$

-

$

175,000

$

$

-

$

-

$

-

$

TOTAL REVENUES

$ 24,245,987

$

24,226,997

$ 23,921,038

$

-

$ 23,921,038

$

-

$ 24,223,859

(302,821)


GENERAL GOVERNMENT DEBT SERVICES Division Description Included in the Debt Service Budget are principal, interest and administrative fees on long-term outstanding debt. Examples of such debt service accounts are those that are required for the issuance of the general obligation bonds to fund county and public schools, new constructions, building improvements and renovations and to fund other county capital improvements.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

($302,821) is Reduced from Existing Debt Costs – This adjustment is made to reflect the cost of principal, interest and administrative fees associated with long-term debt. County and School principal costs will increase by a total of $568,541; however, interest costs will decrease by ($871,362) for a net decrease in FY 16 of ($302,821). Changes in funding for Debt Service include: o The General Fund transfer is reduced $195,000 for FY 16. The County refunded several 2010 issued bonds. This refunding generated a yearly savings of $195,000. o The General Fund transfer is also reduced $93,235 for FY 16, while an additional $93,235 in Lease Revenue funding is added. The County is receiving $186,471 in lease revenue from the jurisdictions supporting The New River Valley Emergency Communications Regional Authority. The Authority is being established to improve communications systems used by law enforcement and emergency personnel in the region. Based on the projected construction schedule, the Authority will move into Montgomery County’s new public safety facility in July 2015. The Authority will pay rent to the County to offset the debt service attributable to the Authority’s proportion of space in the building. $93,236 was added during the FY 15 budget. o The County’s use of debt service fund balance decreased $175,000 as planned. In FY 2010, the County included a one-time transfer of $1,050,000 from the General Fund to provide funds to shave the peak of debt service costs over six years. $175,000 was transferred each year for six years. The FY 15 transfer liquidated the remaining funds to shave the debt service peak. o School energy bonds revenue increased $60,960. Based on the bond structure, the schools energy savings increased as their debt service increased due to the construction of more energy efficient buildings. These savings are used to support the debt service budget for FY 16.


GENERAL GOVERNMENT DEBT SERVICES o The use of funds generated by the four cents of the tax rate previously set aside increased $6,993, as planned. $221,920 is transferred to the Debt Service Fund for School Debt Service. In prior years, the County earmarked 4 cents of the tax rate for new school construction. The chart below shows the use of these funds over the past six fiscal years. Total New School Construction Account Used for Debt Service in FY 10 Used for Debt Service in FY 11 Used for Debt Service in FY 12 Used for Debt Service in FY 13 Used for Debt Service in FY 14 Used for Debt Service in FY 15 Used for Debt Service in FY 16 Interest Earned Balance for Future Years

$6,849,808 ($1,873,545) ($1,893,883) ($1,455,683) ($932,223) ($246,417) ($214,927) ($221,920) $272,859 $284,069

o The planned use of debt service reserve funds decreased $774 in accordance with the debt service reserve requirements set forth in the bond indenture.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. â&#x20AC;˘

No Addenda Added


GENERAL GOVERNMENT DEBT SERVICES Department Description and Financial Data County Debt Service The County Debt Service budget includes principal, interest and administrative fees for all County long-term outstanding debt. FY 14 Revised EXPENDITURES BY DEPARTMENT County Debt Service

FY 14 Actual

$ 5,968,815

$

5,961,234

FY 15 Approved

FY 16 Base

$ 5,888,921

$ 5,532,361

FY 16 Addenda =

+ $

-

Change App. 15/ App. 16

FY 16 Approved $

5,532,361

$

(356,560)

School Debt Service The School Debt Service budget includes principal, interest and administrative fees for all School long-term outstanding debt. FY 14 Revised EXPENDITURES BY DEPARTMENT School Debt Service

FY 14 Actual

$ 18,277,172

$

18,265,763

FY 15 Approved

FY 16 Base

$ 18,334,938

$ 18,388,677

FY 16 Addenda =

+ $

-

Change App. 15/ App. 16

FY 16 Approved $ 18,388,677

$

53,739

Reserve Funds The Reserve Funds budget includes funds transferred from the Board designated Debt Service Reserve Fund and the Rainy Day Fund. These funds will be used to cover a portion of the debt service payments through 2015, allowing the County to “shave the peak” of the debt service costs and alleviating the impact of debt service costs on the real estate tax rate. FY 14 Revised EXPENDITURES BY DEPARTMENT Reserve Funds

$

FY 14 Actual -

$

FY 15 Approved -

$

FY 16 Base -

$

FY 16 Addenda

+ -

$

= -

Change App. 15/ App. 16

FY 16 Approved $

-

$

-


MONTG GOMERY COUNTY Y CAPITA AL

Citizens Bo oard of Sup pervisors rs Coun nty Capiital


MONTGOMERY COUNTY CAPITAL Budget Summary FY 14 Revised

FY 14 Actual

FY 15 Approved

FY 16 Base

FY 16 Addenda =

+

Change App. 15/ App. 16

FY 16 Approved

EXPENDITURES BY DEPARTMENT County Capital TOTAL EXPENDITURES

$ 4,331,337 $ 4,331,337

$ $

881,063 881,063

$ $

700,000 700,000

$ $

730,000 730,000

$ $

35,000 35,000

$ $

765,000 765,000

$ $

65,000 65,000

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ 4,331,337 $ 4,331,337

$ $ $ $

881,063 881,063

$ $ $ $

700,000 700,000

$ $ $ $

730,000 730,000

$ $ $ $

35,000 35,000

$ $ $ $

765,000 765,000

$ $ $ $

65,000 65,000

REVENUE BY CLASSIFICATION Transfer from General Fund Transfer from Law Library Fund Balance/Other Revenue Transfer to Debt Service TOTAL DESIGNATED REVENUE

$ 4,331,337 $ $ $ $ 4,331,337

$ $ $ $ $

4,331,337 4,331,337

$ $ $ $ $

700,000 700,000

$ $ $ $ $

730,000 730,000

$ $ $ $ $

35,000 35,000

$ $ $ $ $

765,000 765,000

$ $ $ $ $

65,000 65,000

TOTAL UNDESIGNATED REVENUE

$

$ (3,450,274)

$

-

$

-

$

-

$

-

$

-

TOTAL REVENUES

$ 4,331,337

$

$

700,000

$

730,000

$

35,000

$

765,000

$

65,000

-

881,063


MONTGOMERY COUNTY CAPITAL Division Description The County Capital Fund is used to fund the capital costs of future County capital project needs. Dollars earmarked for this fund will be used in future years for County capital needs.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. •

$730,000 is Included for Fire and Rescue Capital – The base budget includes $730,000 or one penny of the real estate tax rate for Fire and Rescue capital needs.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. •

$35,000 is Added for County Capital Needs – Additional funding is added to cover the costs of unknown County capital infrastructure or maintenance needs that might arise during FY 16.


MONTGOMERY COUNTY CAPITAL Department Description and Financial Data County Capital FY 14 Revised EXPENDITURES BY DEPARTMENT County Capital

$ 4,331,337

FY 14 Actual $

881,063

FY 15 Approved $

700,000

FY 16 Base $

730,000

FY 16 Addenda =

+ $

35,000

Change App. 15/ App. 16

FY 16 Approved $

765,000

$

65,000

Profile for Montgomery County Va

Montgomery County, Va. FY2016 Budget  

Montgomery County Virginia Fiscal Year 2016 Approved Budget

Montgomery County, Va. FY2016 Budget  

Montgomery County Virginia Fiscal Year 2016 Approved Budget