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MONTGOMERY COUNTY V

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APPROVED BUDGET for fiscal year 2019

RSVP Volunteers

Animal Care & Adoption Center

Dixie AAA State Tournament

MCSO Wheels & Wagons

Regional Library


Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget BOARD OF SUPERVISORS

Christopher Tuck Chair District B

April DeMotts Vice Chair District G

Todd King District D

Sara Bohn District A

Darrell Sheppard District E

Steve Fijalkowski District C

Mary Biggs District F

F. Craig Meadows | County Administrator L. Carol Edmonds | Deputy County Administrator Angela M. Hill | Director of Finance/Chief Financial Officer Marc M. Magruder | Budget Manager Susan S. Dickerson | Administrative Coordinator


Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget

BUDGET MESSAGE


March 5, 2018

Dear Chair Tuck and Members of the Board of SupervisorsIt is my honor to present the proposed Montgomery County FY 2018-2019 budget for your consideration. My recommendations outlined here represent a starting point for the Board’s discussion and deliberation. During the Board’s extended work session in January, you reaffirmed Montgomery County’s strategic initiatives for 2018-2020:    

Foster Community and Economic Well-Being; Practice Good Governance; Strengthen Community Partnerships; and Fund the Future

The FY 2019 proposed budget focuses on these strategic initiatives through our continued investment in both human and capital resources to promote an outstanding community in which our citizens can live, work and play. A question was posed to the Board in a recent meeting, “what have you done lately to improve the County?” While there are many positive accomplishments that have occurred over the last year, several are worthy of highlighting again here:    

 

Selling the former Blacksburg High School property and returning this property to the tax rolls; Selling the remaining portion of the former Blacksburg Middle School property and returning this property to the tax rolls; Funding – without issuing debt – for the expansion and remodel of Falling Branch Elementary School, allowing mobile classrooms to be removed from the campus; Funding – without issuing debt – for new athletic facilities for Christiansburg High School, including an artificial turf football field, rubberized track and expanded fields for softball and baseball; Funding – without issuing debt – for a new fire station to serve the Riner community, with construction slated to begin in the spring; Donating nine acres of property to the Town of Blacksburg for a community park, in honor of former Supervisor Annette Perkins’ service;

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 

Purchasing – without issuing debt – 124 acres adjacent to Falling Branch Corporate Park for expanded corporate investment, bringing additional jobs to the County; Selling an Economic Development Authority owned facility to a private investor, currently leased to TORC Robotics for their corporate headquarters; and Receiving an upgrade of the County’s bond rating to AA+ by Standard and Poor’s Investors Services, allowing lower payments for future debt issues.

The Board’s continuing investment in schools and county facilities make these facilities among the best in the Commonwealth of Virginia. The ongoing commitment by the Board to set aside property tax revenues for future school facilities and fire and rescue equipment, combined with the pledge to sell former school properties, shows your commitment to the key strategic initiative: funding the future. This funding the future commitment has allowed the County to accomplish the initiatives listed above without added debt—which in itself is a major accomplishment. While we have accomplished much over the past year, our projected growth in general fund revenues in the upcoming year does not keep pace with the increased demands. Particularly distressing is the dwindling of state and federal dollars, which results in approximately half of the County budget being funded through local taxes.

For fiscal year 2019, the County anticipates receiving $1.9 million in additional revenue. However, requests for additional funding of approximately $5.4 million were received from County departments, agencies, Constitutional offices, and schools, leaving a gap of $3.5 million to be addressed through additional revenue sources, or the elimination or reduction of requests. Each year, the budget process begins with a prioritization of essential needs. With that in mind, the FY 2019 proposed budget addresses, within the existing revenues available,

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the most essential need — an investment in our human capital. For FY 2019, the proposed budget totals $189,032,627, an increase of $2,164,609 (1.2%) over the current year from all revenue sources. Of this amount, $1.9 million represents County funds from new growth that are not designated for a specific purpose. Proposed funding to support the County’s general government functions, net of transfers to other funds, totals $48.5 million, a decrease of 0.4% ($0.2 million). Funding for the School Operating Fund, net of transfers to other funds, totals $108.3 million, an increase from the current fiscal year of 2% ($2.1 million). The proposed budget also includes the Debt Service Fund ($23.4 million); the School Nutrition Fund ($4.6 million); the School Capital Fund ($1.55 million); the County Capital Fund ($2.3 million); the Economic Development Authority ($0.4 million); and the Law Library Fund ($17,600).

For the upcoming fiscal year, I recommend that the County’s real estate tax rate remain at 89 cents, for the sixth consecutive year. I recommend that two cents of the 89 cent real estate tax rate continue to be earmarked for the School Capital Fund, and that one and one-half cent continue to support the future replacement of fire and rescue equipment. No changes are recommended to the County’s personal property tax rates for the upcoming fiscal year. As has been stated by the Superintendent in several meetings, the schools’ request for added funds focuses primarily on increasing compensation for teachers. In fact, $2 million of the $2.3 million request is for compensation adjustments for teachers and staff. Of the $2.3 million in County funds requested by schools, an increase of $1.5 million in additional general fund dollars is included in this proposal, which represents 79% of the available new County revenue. The proposed school budget includes $642,100 for school buses, technology equipment and capital improvements; as has

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been done in past years, the Board may choose to provide these funds through a supplemental appropriation for these school capital needs following the end of the current fiscal year, assuming funds are available for allocation. Including the supplemental appropriation, this budget would provide approximately 92% of the schools’ funding request for fiscal year 2019. The chart below shows the amount of funding provided in the County budget for public education over the past five fiscal years:

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Total Budget

% Inc

Education

Education Debt Service

School Capital

Education Total

% Inc

% Total Budget

$ 171,823,339

3%

$ 100,987,487

$ 18,334,938

$ 1,400,000

$ 120,722,425

2%

70%

$ 176,250,818

3%

$ 104,649,138

$ 18,388,677

$ 1,460,000

$ 124,497,815

3%

71%

$ 182,182,725

3%

$ 109,156,417

$ 18,078,252

$ 1,496,000

$ 128,730,669

3%

71%

$ 186,868,018

3%

$ 111,250,234

$ 18,078,252

$ 1,524,000

$ 130,852,486

2%

70%

$ 189,032,627

1%

$ 112,908,790

$ 18,078,252

$ 1,550,000

$ 132,537,042

1%

70%

For general government functions, $48.5 million is proposed which covers nine functional areas. Of the $1.9 million in new County revenue, approximately $400,000 or 21% is allocated to general government functions. These nine areas include funds that support 11 county departments, five Constitutional offices, three agencies under separate boards, four court functions, five rescue squads, five fire departments and 42 outside agencies.

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The chart below shows the funding over the past five years for major areas.

FY 2015 FY 2016 FY 2017 FY 2018 FY 2019

Total Budget

Education

Education Debt Service

County Debt Service

Public Safety

Constitutional Offices

Other Operations

School Capital

$ 171,823,339

$ 100,987,487

$ 18,334,938

$ 5,888,921

$ 15,988,580

$ 3,543,726

$ 25,679,687

$ 1,400,000

$ 176,250,818

$ 104,649,138

$ 18,388,677

$ 5,532,361

$ 16,464,742

$ 3,642,013

$ 26,113,887

$ 1,460,000

$ 182,182,725

$ 109,156,417

$ 18,078,252

$ 5,281,261

$ 16,910,256

$ 3,720,326

$ 27,540,213

$ 1,496,000

$ 186,868,018

$ 111,250,234

$ 18,078,252

$ 5,281,261

$ 17,382,607

$ 3,735,450

$ 29,616,214

$ 1,524,000

$ 189,032,627

$ 112,908,790

$ 18,078,252

$ 5,281,261

$ 17,154,462

$ 3,738,200

$ 30,321,662

$ 1,550,000

Of the 15 new fulltime equivalent positions (FTE) requested, the proposed budget includes only one new FTE. An attorney in the Commonwealth Attorney’s office is currently a grant-funded wage position with no benefits. The grant, combined with part time monies within the Commonwealth Attorney’s existing budget and $31,080 in new County funds, will support a full time position with benefits. Unfortunately, the other position requests are not recommended for funding due to the limitations on the revenue available. As part of the proposed FY 2019 budget, approximately $500,000 is held for County employee compensation to allow for salary adjustments pending a new compensation and classification plan. Savings in the base budget from turnover and vacancies, lower benefit rates and capturing dollars from one-time expenses during the current fiscal year have been directed toward funding employee compensation. For the fifth consecutive year, the County does not anticipate an increase in our health insurance premiums. Our employees have worked diligently to minimize their health care expenses through their participation in wellness initiatives and the prudent use of the health and prescription drug benefits. To meet the demand for service for our employees, an extra wellness clinic day will be available, providing three days of service each week. An issue raised in the last two weeks in light of recent national events is school security. A variety of solutions to this problem have been mentioned in the past week, ranging from armed security forces to more school resource officers. No funding request was submitted during the budget process for school resource officers or other security staff in schools. Security in schools as well as other county public facilities is no doubt important, and warrants study to determine the most effective methods to deal with this issue countywide. No funding is included in this proposed budget for school resource officers or school security staff due to the many uncertainties that require resolution before a financing plan can be developed. The proposed FY 2018-2019 budget continues the Board’s tradition of fiscally responsible operating plans for the County. The budget as proposed provides essential funding for the continuation of our services to our citizens and businesses; maintains the programs and activities of our various departments; and allows for investment in our capital and human resources needed to perform our jobs safely and efficiently.

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I am very appreciative of the County’s leadership team, agency heads, and Constitutional officers for understanding the fiscal challenges we face and being supportive of a fiscally conservative approach. Special thanks goes to Carol Edmonds, Angie Hill, Marc Magruder, and Susan Dickerson who spend many hours analyzing, reviewing, revising, and assembling the budget numbers prior to my formal presentation to you. I also am very appreciative of Jennifer Tatum Harris and Derley Aguilar who format and edit the information to ensure that it reflects our best efforts. I am certain that fiscal year 2018-2019 will continue to build upon our past accomplishments and be a year of success and achievement. County staff will be reviewing the proposed budget information with you in more detail in the weeks ahead as you determine the budget to present to the public. The required public hearing on the budget will be held at 6 p.m., on Thursday, April 5. Our plan is for the Board to adopt the real estate tax rate and the budget at a special board meeting scheduled for April 16. I am honored to serve as your County Administrator, and I am grateful to each of you for your support and leadership. I welcome your comments and suggestions as you review the attached information in the days ahead. All the best,

F. Craig Meadows County Administrator

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Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget

TABLE OF CONTENTS


Table of Contents OVERVIEW OF MONTGOMERY COUNTY........................................................................... 8 BUDGET SUMMARY............................................................................................................... 16 All Funds Summary.......................................................................................................................................24 Expenditures by Division............................................................................................................................28 Summary of Full-Time Employees/Equivalents................................................................................32 Graphs................................................................................................................................................................36 Organization Chart.......................................................................................................................................54

UNDERSTANDING THE BUDGET......................................................................................... 58 REVENUE SUMMARY............................................................................................................. 66 Revenue Estimates.......................................................................................................................................78

EXPENDITURE PLANS........................................................................................................... 90 Revenue Sharing............................................................................................................................................92 Board of Supervisors....................................................................................................................................96 County Administration................................................................................................................................100 County Attorney............................................................................................................................................104 Financial and Management Services......................................................................................................108 Insurance...........................................................................................................................................................112 Information Technology.............................................................................................................................116 Commissioner of the Revenue - Compensation Board..................................................................120 Commissioner of the Revenue - Assessments...................................................................................124 Treasurer - Compensation Board............................................................................................................128 Treasurer - Collections................................................................................................................................132 Electoral Board/Registrar..........................................................................................................................136 Internal Services.............................................................................................................................................140 Commonwealth Attorney...........................................................................................................................144 Circuit Court....................................................................................................................................................148 General District Court..................................................................................................................................152 Juvenile and Domestic Relations Court................................................................................................156 Magistrate.........................................................................................................................................................160 Clerk of the Circuit Court...........................................................................................................................164 Sheriff - Compensation Board..................................................................................................................168 Sheriff - County..............................................................................................................................................172 Fire Departments and Rescue Squads..................................................................................................178 Animal Care and Adoption Center.........................................................................................................184 General Services............................................................................................................................................188 Engineering and Regulatory Compliance............................................................................................194 Children’s Services Act................................................................................................................................200


Human Services..............................................................................................................................................204 New River Valley Health District.............................................................................................................208 Social Services................................................................................................................................................212 Parks and Recreation...................................................................................................................................216 Regional Library System.............................................................................................................................222 Planning and GIS Services.........................................................................................................................226 Economic Development.............................................................................................................................230 Other Agencies..............................................................................................................................................234 Contingencies - General.............................................................................................................................250 Contingencies - Special...............................................................................................................................254 Law Library......................................................................................................................................................258 Montgomery County Public Schools.....................................................................................................262 Montgomery County Public Schools Capital......................................................................................266 General Government Debt Services.......................................................................................................270 Montgomery County Capital.....................................................................................................................274


Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget

OVERVIEW OF MONTGOMERY COUNTY


OVERVIEW OF MONTGOMERY COUNTY

Montgomery County, Virginia Since its founding in the eighteenth century, Montgomery County has experienced a rich history in agriculture, manufacturing, and technology with ties to notable historical figures to include George Washington and even Daniel Boone. The County has experienced consistent growth throughout the years. Montgomery County - which is home to two of the state’s four largest towns, Blacksburg and Christiansburg - is a high-tech community strategically located on the Interstate 81 corridor. The County provides a full range of services to its 98,509 residents to include: law enforcement; fire and rescue; planning and GIS; economic development; social services; courts; parks and recreation; general services; engineering and regulatory services; animal control; libraries; and schools. Montgomery County traces its origin to 1776 when it was formed and named after General Richard Montgomery, an American hero of the French and Indian War and the American Revolution. The first settlement, Draper’s Meadow, was established in the 1740s but was destroyed by Shawnee Indians during the French and Indian War. Christiansburg, the county seat, was incorporated in 1792 and named in honor of Colonel William Christian. This community was an important stop on the Wilderness Road, which roughly corresponds to the present day U.S. Route 11. As the retail hub of the County, Christiansburg is host to several shopping centers and restaurants. Blacksburg was incorporated in 1871. The town originated on tracts of land donated by William Black - for whom it was named - and was established at the same site as the previous OVERVIEW OF MONTGOMERY COUNTY : 10


OVERVIEW OF MONTGOMERY COUNTY settlement of Draper’s Meadow. Blacksburg is home to Virginia Tech, one of the nation’s leading educational institutions and research universities. The town is also home to the Virginia Tech Corporate Research Center. Graduates from area colleges and universities add to the abundant, educated workforce to make a pro-business community with a solid mix of high-tech, manufacturing, retail and professional services - including a variety of Fortune 500 firms.

Snapshot: Population and Economy The graphics and charts provided below have been obtained from the Labor Market Information report provided by the Virginia Employment Commission.

Status of our Economy:

Expected to outgrow our urban neighbor by 2030. Source: Weldon Cooper Center for Public Service, U.Va., 2017.

Population by Gender Source: 2010 Census.

Male 52%

Population by Gender

Female 48%

OVERVIEW OF MONTGOMERY COUNTY : 11


OVERVIEW OF MONTGOMERY COUNTY Population by Age

Population by Age

Source: 2010 Census. Under 5 years 5-9 years 10-14 years 15-19 years

20-24 years 25-29 years 30-34 years 35-39 years

40-44 years 45-49 years 50-54 years 55-59 years 60-64 years

65-69 years 70-74 years 75-79 years 80-84 years 85 years and over

0

5000

10000

15000 Asian Black or African American Hispanic Multiple Races

White

Other

Population by Race/Ethnicity

American Indian or Alaskan Native Native Hawaiian/Pacific Islander

OVERVIEW OF MONTGOMERY COUNTY : 12

20000


OVERVIEW OF MONTGOMERY COUNTY Projected Population Change Source: U.S. Census Bureau, Virginia Employment Commission. Projected Population Change: Montgomery County 140000

120000

100000

80000

60000

40000

20000

0 2000

2010

2020

2030

2040

Projected Population Change: Virginia 12000000

10000000

8000000

6000000

4000000

2000000

0 2000

2010

2020

2030

2040

Economic Profile Montgomery County maintains a few of the very industries that were popular at its inception to include agriculture and manufacturing. In addition, technology, health care, education, retail, hospitality, and food service are now among popular industries throughout the county. According to the Local Area Unemployment Statistics by the Virginia Employment Commission, Montgomery County consistently maintains an average unemployment rate that is lower than the national average, with a recorded rate of 3.0 percent compared to the national rate of 3.9 percent as of December 2017. OVERVIEW OF MONTGOMERY COUNTY : 13


OVERVIEW OF MONTGOMERY COUNTY Unemployment Rates - Past 12 Months Source: Virginia Employment Commission, Economic Information & Analytics, Local Area Unemployment Statistics. Montgomery County

Virginia

United States

Dec. 2016

3.6%

3.8%

4.5%

Jan. 2017

4.3%

4.2%

5.1%

Feb. 2017

3.8%

4.0%

4.9%

Mar. 2017

3.9%

3.8%

4.6%

Apr. 2017

3.4%

3.6%

4.1%

May 2017

3.7%

3.8%

4.1%

Jun. 2017

4.2%

3.9%

4.5%

Jul. 2017

4.0%

3.9%

4.6%

Aug. 2017

3.8%

3.8%

4.5%

Sept. 2017

3.5%

3.8%

4.1%

Date

Oct. 2017

3.3%

3.5%

3.9%

Nov. 2017

3.6%

3.6%

3.9%

Dec. 2017

3.0%

3.4%

3.9%

Employment by Industry Source: Source: Virginia Employment Commission, Economic Information & Analytics, Quarterly Census of Employment and Wages (QCEW), 3rd Quarter (July, August, September) 2017. Industry

Number of Employees

Mining, Quarrying, and Oil and Gas Extraction

63

Unclassified

72

Agriculture, Forestry, Fishing and Hunting

88

Management of Companies and Enterprises

133

Federal Government

217

Transportation and Warehousing

278

Educational Services

375

Arts, Entertainment, and Recreation

404

Wholesale Trade

406

Information

416

Finance and Insurance

561

Real Estate and Rental and Leasing

872

Construction

964

Other Services (except Public Administration)

1006

Administrative and Support and Waste Management

2096

Professional, Scientific, and Technical Services

2276

Local Government

3987

OVERVIEW OF MONTGOMERY COUNTY : 14


OVERVIEW OF MONTGOMERY COUNTY

Industry

Number of Employees

Health Care and Social Assistance

4204

Accommodation and Food Services

4448

Retail Trade

5005

Manufacturing

5231

State Government

8826

Government Total

13030

OVERVIEW OF MONTGOMERY COUNTY : 15


Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget

BUDGET SUMMARY


BUDGET SUMMARY

Introduction The County approved budget for all funds (net of transfers) totals $189.4 million. The FY 19 budget for General Fund totals $122.2 million, including transfers to other funds, such as the School Operating Fund. The School Operating Fund totals $109 million, including the transfer from the County of $48 million. The general government portion of the General Fund (net of transfers to other funds) totals $48.6 million and the School Operating Fund (net of transfers) totals $108.6 million. The total County budget also includes the Debt Service Fund ($23.4 million), the Law Library Fund ($17,600), the School Nutrition Fund ($4.6 million), funding for County Capital ($2.3 million), School Capital ($1.5 million), and the Economic Development Authority incentive program ($0.4 million). The approved FY 19 real estate tax rate remains at 89 cents per $100 of assessed value as was approved in the FY 18 budget.

Debt Service Schools 10% Debt Service County 3% County Capital 1%

General Govt 26%

FY 19 Approved Budget $189.4 Million

School Capital 1% School Nutrition 2%

School Operating 57%

BUDGET SUMMARY : 18


BUDGET SUMMARY GENERAL FUND The following chart compares the FY 18 Approved Budget to the FY 19 Approved Budget and also reflects base budget adjustments and transfers to other funds that were approved in FY 18. General Fund Summary

FY 18 Budget

Real Estate Tax Rate

FY 19 Budget

Difference

% Change

0.89

0.89

-

-

Revenue

120,060,288

122,151,341

2,091,053

1.74%

Total General Fund Revenue

120,060,288

122,151,341

2,091,053

1.74%

General Government Admininstration

5,772,135

5,997,870

225,735

3.91%

Tax Assessment and Collection

1,980,951

2,024,238

43,287

2.19%

1,981,719

2,002,609

20,890

1.05%

Judicial Administration Public Safety

17,382,607

17,729,909

347,302

2.00%

Public Works

4,947,349

5,058,729

111,380

2.25%

Health and Welfare

8,872,100

9,124,686

252,586

2.85%

Parks, Recreation and Cultural

3,289,411

3,692,926

403,515

12.27%

2,273,085

2,318,107

45,022

1.98%

2,159,314

615,150

(1,544,164)

-71.51%

Subtotal General Government Portion of General Fund

48,658,671

48,564,224

(94,447)

-0.19%

Transfer - School Operating

46,482,664

47,982,664

1,500,000

3.23%

21,336,953

21,336,953

-

0.00%

1,524,000

1,550,000

26,000

1.71%

380,000

380,000

-

0.00%

Community Development Contingencies

Transfer - Debt Service Transfer - School Capital Transfer - EDA Transfer - County Capital Total General Fund Expenditures

1,678,000

2,337,500

659,500

39.30%

120,060,288

122,151,341

2,091,053

1.74%

Summaries of Major Expenditure Areas General Administration General Administration

FY 18 Budget

FY 19 Budget

Difference

% Change

Revenue Refunds

$195,000

$195,000

$0

0.00%

Board of Supervisors

$265,881

$265,762

($119)

-0.04%

County Administration

$704,961

$683,681

($21,280)

-3.02%

Human Resources

$683,925

$681,936

($1,989)

-0.29%

Public Information

$246,185

$270,236

$24,051

9.77%

County Attorney Financial & Management Services Insurance Information Technology Registrar Total

$291,646

$313,938

$22,292

7.64%

$1,160,850

$1,183,170

$22,320

1.92%

$257,962

$257,962

$0

0.00%

$1,558,003

$1,755,843

$197,840

12.70%

$407,722

$390,342

($17,380)

-4.26%

$5,772,135

$5,997,870

$225,735

3.91%

In the area of General Administration, funding was provided to Information Technology to increase BUDGET SUMMARY : 19


BUDGET SUMMARY the County’s internet bandwidth, expand the County’s enterprise content management system, cover increased software maintenance costs and improve cybersecurity. Reduced funds reflect the removal of one-time monies, and turnover and vacancy savings and a rate decrease for the Virginia Retirement System.

Tax Assessment and Collection Tax Assessment and Collection

FY 18 Budget

Commissioner of Revenue Treasurer Total

FY 19 Budget

$983,307

Difference

$1,011,375

% Change

$28,068

2.85%

$997,644

$1,012,863

$15,219

1.53%

$1,980,951

$2,024,238

$43,287

2.19%

In the area of Tax Collection and Assessment, funds previously required in the Treasurer’s budget for bank fees were removed. The banking services contract was renegotiated and the County is no longer required to pay banking fees.

Judicial Administration Judicial Administration Circuit Court

FY 18 Budget

FY 19 Budget

$179,985

General District Court Juvenile & Domestic Relations Court Magistrate

Difference

% Change

$142,057

($37,928)

-21.07%

$21,711

$21,711

$0

0.00%

$20,524

$20,524

$0

0.00%

$5,000

$5,000

$0

0.00%

Clerk of the Circuit Court

$666,695

$680,434

$13,739

2.06%

Commonwealth Attorney

$1,087,804

$1,132,883

$45,079

4.14%

$1,981,719

$2,002,609

$20,890

1.05%

Total

The Judicial Administration decrease in the Circuit Court results from turnover and vacancy savings. Funds were added to the Commonwealth Attorney’s Office to convert a part-time grant funded position to a full-time prosecutor position.

Public Safety Public Safety Emergency Services Coordinator Sheriff NRV Emergency Comm. Regional Authority Other Public Safety Outside Agencies

FY 18 Budget

FY 19 Budget

Difference

% Change

$139,149

$153,011

$13,862

9.96%

$14,292,593

$14,560,606

$268,013

1.88%

$821,033

$782,000

($39,033)

-4.75%

$44,482

$69,482

$25,000

56.20%

Animal Control

$201,459

$217,061

$15,602

7.74%

Animal Care and Adoption Center

$473,901

$484,531

$10,630

-

Volunteer Fire and Rescue Total

$1,409,990

$1,463,218

$53,228

3.78%

$17,382,607

$17,729,909

$347,302

2.00%

The largest expenditure in the Public Safety area is for the Sheriff’s Office of which only 31% is supported by state and other funds. Local funds of $10 million support the functions of the Sheriff’s Office.

BUDGET SUMMARY : 20


BUDGET SUMMARY

Sheriff's Office Local Funding $12

$10 9.43

9.68

9.76

9.74

FY 16

FY 17

FY 18

10.00

Millions

$8

$6

$4

$2

$0 FY 15

FY 19

Reductions in the Sheriff’s Office areas are attributable to reductions of one-time funds and reductions of funds not currently needed for the Western Virginia Regional Jail due to a decrease in the number of Montgomery County inmates housed at the jail. The NRV Emergency Communications Regional Authority contribution decreased as the Authority will now receive state wireless 911 funding. Previously this funding was provided to the individual members of the Authority.

Public Works Public Works General Services

FY 18 Budget $521,523

FY 19 Budget

Difference

% Change

$517,661

($3,862)

-0.74%

Facilities Maintenance

$2,532,184

$2,618,663

$86,479

3.42%

Solid Waste & Recycling

$1,893,642

$1,922,405

$28,763

1.52%

$4,947,349

$5,058,729

$111,380

2.25%

Total

Funding for the Public Works area remains relatively the same with minor reductions due to turnover and vacancy savings and the Virginia Retirement System rate decrease.

Health and Welfare Health and Welfare Children’s Services Act

FY 18 Budget $1,651,969

FY 19 Budget $1,651,969

Difference

% Change $0

0.00%

Human Services

$390,195

$393,518

$3,323

0.85%

Public Health

$587,069

$596,435

$9,366

1.60%

$747,212

$759,137

$11,925

1.60%

Human Service Outside Agencies Social Services

$5,495,655

$5,723,627

$227,972

4.15%

Total

$8,872,100

$9,124,686

$252,586

2.85%

In the area of Health and Welfare, the significant dollar increase in the Department of Social BUDGET SUMMARY : 21


BUDGET SUMMARY Services is due to an increase in state dollars for public assistance programs. Outside agencies increased as $10,000 was restored to the Boys and Girls Club, and $25,000 in available funds were shifted from the Western Virginia Regional Jail in the Sheriff’s Division to provide housing funds for certain drug court clients.

Parks, Recreation and Cultural Parks, Recreation, Educational/Culture

FY 18 Budget

Parks and Recreation Regional Library

Difference

% Change

$1,150,787

$1,231,178

$80,391

6.99%

$2,039,278

$2,107,279

$68,001

3.33%

$99,346

$354,469

$255,123

256.80%

$3,289,411

$3,692,926

$403,515

12.27%

Educational/Cultural Outside Agencies Total

FY 19 Budget

Added funds in the area of Parks, Recreation and Cultural result from changes in health insurance elections by employees in the Parks and Recreation Department. Funds were also increased in the Libraries materials budget as more revenue is projected, which offsets the expenditure increase.

Community Development Community Development

FY 18 Budget

FY 19 Budget

Difference

% Change

Planning & GIS

$730,671

$699,820

($30,851)

-4.22%

Economic Development

$395,570

$407,378

$11,808

2.99%

Environmental Outside Agencies

$145,842

$149,411

$3,569

2.45%

Economic Development Outside Agencies

$232,665

$236,127

$3,462

1.49%

Engineering & Regulatory Compliance Total

$768,337

$825,371

$57,034

7.42%

$2,273,085

$2,318,107

$45,022

1.98%

A Stormwater Management Specialist was added to the Engineering and Regulatory Compliance division for a portion of FY 18. Funds were added in FY 19 to annualize the position. Reductions in Planning and GIS are attributable to turnover and vacancy savings.

Contingencies Contingencies

FY 18 Budget

FY 19 Budget

Difference

% Change

General Contingencies

$486,000

$486,000

$0

0.00%

Special Contingencies

$1,673,314

$129,150

($1,544,164)

-92.28%

$2,159,314

$615,150

($1,544,164)

-71.51%

Total

The County’s policy is to retain 1% of the general government portion of the County’s General Fund budget in a contingency account for unknown and unanticipated expenditures that may arise during the year that are not included in the budget. Additional funds are not needed to continue to comply with the policy. Special contingencies is a “holding account” where an estimated amount of funding is held in abeyance for programs or initiatives until further information is available and final decisions are made.

Employee Compensation Monies were held in Special Contingencies until transferred to departments to implement the County’s new Compensation and Classification Plan. $44,150 is the remaining balance of BUDGET SUMMARY : 22


BUDGET SUMMARY the initial $1,258,131 included in the proposed budget.

Other Accounts Funding from FY 18 special contingencies has been allocated for FY 19. New River Community College’s ACCE program has been included in outside agencies. While funding for information technology infrastructure improvements, and parks and recreation projects has been reallocated to transfers to the County Capital Projects fund.

Interfund Transfers Interfund Transfers Transfer to School Operating Transfer to Debt Service Transfer to School Capital Transfer to the EDA Transfer to County Capital General Fund Transfers

FY 18

FY 19

Change

%

$46,482,664

$47,982,664

$1,500,000

3%

$21,336,953

$21,336,953

$-

0%

$1,524,000

$1,550,000

$26,000

2%

$380,000

$380,000

$-

0%

$1,678,000

$2,337,500

$659,500

39%

$71,401,617

$73,587,117

$2,185,500

3%

Transfer to the School Operating Fund County funding in the FY 19 budget for the School Operating Fund totals $48 million which is an increase of $1.5 million from FY 18 to FY 19.

Transfer to the Debt Service Fund Funds for debt service remain the same with the savings from recent bond refundings being earmarked for future debt costs.

Transfer to the School Capital Fund Two cents of the real estate tax rate is earmarked for the School Capital Projects Fund. The increase for FY 19 represents the increase in the penny value due to growth in assessed value.

Transfer to the Economic Development Authority (EDA) Funds are transferred to the EDA for economic development incentives.

Transfer to the County Capital Fund One and 1/2 cents of the real estate tax rate is provided for Fire and Rescue departments capital needs. In addition, $535,000 is transferred to address other County capital maintenance. The increase from FY 18 to 19 represents the increase in the penny value due to growth in assessed value, and a reallocation of $640,000 from FY 18 funds held in special contingencies for IT infrastructure improvements (250,000) and Parks and Recreation projects (390,000).

Detailed explanations of the expenditure recommendations, a recap of expenditures by fund, County dollars by division, position (FTE) listing, and a graphic summary of the FY 19 Approved Budget are included in Appendices.

BUDGET SUMMARY : 23


Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget

B UDG E T S UMMA R Y, A P P E N DIX A

All Funds Summary


All Funds Budget FY 2019 Revenues By Type

General Fund

Law Library

School Operating

School Nutrition

School Capital

County Capital

Debt Service

EDA

Transfers

Grand Total

General Property Taxes

$93,898,757

$-

$-

$-

$-

$-

$-

$-

$-

$93,898,757

Other Local Taxes

$13,092,452

$-

$-

$-

$-

$-

$-

$-

$-

$13,092,452

$1,207,799

$-

$-

$-

$-

$-

$-

$-

$-

$1,207,799

$13,952,333

$15,000

$60,989,017

$4,584,706

$-

$-

$1,613,900

$-

$-

$81,154,956

Fund Balance

$-

$2,600

$-

$-

$-

$-

$-

$-

$-

$2,600

Transfers In

$-

$-

$47,982,664

$-

$1,550,000

$2,337,500

$21,745,613

$380,000

$(73,995,777)

$-

$122,151,341

$17,600

$108,971,681

$4,584,706

$1,550,000

$2,337,500

$23,359,513

$380,000

$(73,995,777)

$189,356,564

Law Library

School Operating

EDA

Transfers

Grand Total

Other Undesignated Revenues Designated Revenues

Total

Expenditures By Type

General Fund

School Nutrition

School Capital

County Capital

Debt Service

General Govt. Admin.

$5,997,870

$-

$-

$-

$-

$-

$-

$-

$-

$5,997,870

Tax Collections

$2,024,238

$-

$-

$-

$-

$-

$-

$-

$-

$2,024,238

Judicial Administration

$2,002,609

$-

$-

$-

$-

$-

$-

$-

$-

$2,002,609

Public Safety

$17,729,909

$-

$-

$-

$-

$-

$-

$-

$-

$17,729,909

Public Works

$5,058,729

$-

$-

$-

$-

$-

$-

$-

$-

$5,058,729

Social Welfare

$9,124,686

$-

$-

$-

$-

$-

$-

$-

$-

$9,124,686

Parks & Libraries

$3,692,926

$-

$-

$-

$-

$-

$-

$-

$-

$3,692,926

$2,318,107

$-

$-

$-

$-

$-

$-

$-

$-

$2,318,107

$615,150

$-

$-

$-

$-

$-

$-

$-

$-

$615,150

$48,564,224

$-

$-

$-

$-

$-

$-

$-

$-

$48,564,224

$-

$17,600

$-

$-

$-

$-

$-

$-

$-

$17,600

$47,982,664

$-

$108,563,021

$4,584,706

$-

$-

$-

$-

$(47,982,664)

$113,147,727 $1,550,000

Community Development Contingencies Subtotal General Govt Portion of General Fund Law Library Education School Capital

$1,550,000

$-

$-

$-

$1,550,000

$-

$-

$-

$(1,550,000)

County Capital

$2,337,500

$-

$-

$-

$-

$2,337,500

$-

$-

$(2,337,500)

$2,337,500

Debt Service

$21,336,953

$-

$408,660

$-

$-

$-

$23,359,513

$-

$(21,745,613)

$23,359,513

EDA Total

$380,000

$-

$-

$-

$-

$-

$-

$380,000

$(380,000)

$380,000

$122,151,341

$17,600

$108,971,681

$4,584,706

$1,550,000

$2,337,500

$23,359,513

$380,000

$(73,995,777)

$189,356,564

26


Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget

B UDG E T S UMMA R Y, A P P E N DIX B

Expenditures by Division


Recap of Expenditures by Division, Fiscal Year 2019 FY 17 DIVISION REVENUE SHARING BOARD OF SUPERVISORS

Appropriated 195,000

FY 19 Approved

FY 18 Expended 176,193

Approved 195,000

Appropriated

Base

195,000

Addenda

195,000

Inc/(Dec) FY 19 Approved Over FY 18 Approved Total

-

$

195,000

%

Inc/(Dec) FY 19 Approved Over FY 18 Appropriated $

-

0%

% -

0% -14%

316,234

264,675

265,881

309,997

265,762

-

265,762

(119)

0%

(44,235)

1,875,164

1,617,454

1,774,220

2,011,533

1,787,422

1,442

1,788,864

14,644

1%

(222,669)

-11%

COUNTY ATTORNEY

374,924

341,896

291,646

366,098

313,938

-

313,938

22,292

8%

(52,160)

-14%

FINANCIAL & MANAGEMENT SERVICES

1,106,651

1,047,385

1,160,850

1,231,733

1,222,624

(39,454)

1,183,170

22,320

2%

(48,563)

-4%

COUNTY ADMINISTRATION

INSURANCE

257,962

222,530

257,962

257,962

257,962

-

257,962

-

0%

-

0%

1,606,288

1,548,303

1,558,003

1,721,249

1,595,843

160,000

1,755,843

197,840

13%

34,594

2%

COMMISSIONER OF REVENUECOMP

593,302

534,934

535,339

548,091

548,900

-

548,900

13,561

3%

809

0% 2%

INFORMATION TECHNOLOGY

ASSESSMENT - COUNTY

434,353

403,835

447,968

451,739

462,475

-

462,475

14,507

3%

10,736

TREASURER - COMP BD

501,233

500,939

509,740

512,431

519,589

-

519,589

9,849

2%

7,158

1%

COLLECTIONS - COUNTY

483,273

478,867

487,904

492,754

488,274

5,000

493,274

5,370

1%

520

0%

ELECTORAL BOARD

453,035

449,355

407,722

412,250

389,542

800

390,342

(17,380)

-4%

(21,908)

-5%

INTERNAL SERVICES

426,561

215,145

331,696

529,526

-

-

-

(331,696)

-100%

(529,526)

-100%

1,206,863

1,073,179

1,087,804

1,159,709

1,056,803

76,080

1,132,883

45,079

4%

(26,826)

-2%

COMMONWEALTH ATTORNEY CIRCUIT COURT

199,271

180,688

179,985

183,510

142,057

-

142,057

(37,928)

-21%

(41,453)

-23%

GENERAL DISTRICT COURT

24,486

16,528

21,711

27,156

21,711

-

21,711

-

0%

(5,445)

-20%

J & D RELATIONS COURT

22,054

11,464

20,524

24,003

20,524

-

20,524

-

0%

(3,479)

-14%

5,000

4,736

5,000

5,000

5,000

-

5,000

-

0%

-

0% 0%

MAGISTRATE CIRCUIT COURT CLERK

721,439

710,954

666,695

679,017

680,434

-

680,434

13,739

2%

1,417

7,507,256

7,236,330

7,368,611

7,527,342

7,695,486

-

7,695,486

326,875

4%

168,144

2%

SHERIFF - COUNTY

7,155,929

6,038,869

6,923,982

7,073,373

6,801,165

63,955

6,865,120

(58,862)

-1%

(208,253)

-3%

FIRE & RESCUE

1,470,869

1,227,304

1,409,990

1,509,342

1,409,990

53,228

1,463,218

53,228

4%

(46,124)

-3%

285,863

180,235

473,901

598,212

484,531

-

484,531

10,630

-

(113,681)

-19%

5,275,062

4,550,110

4,908,812

5,321,160

5,273,290

2,500

5,275,790

366,978

7%

(45,370)

-1%

818,015

687,662

768,337

871,889

825,371

-

825,371

57,034

7%

(46,518)

-5%

COMPREHENSIVE SERVICES ACT

1,651,969

768,817

1,651,969

1,651,969

1,651,969

-

1,651,969

-

0%

-

0%

HUMAN SERVICES

408,750

347,119

390,195

416,750

393,518

-

393,518

3,323

1%

(23,232)

-6%

581,106

581,106

587,069

587,069

587,069

9,366

596,435

9,366

2%

9,366

2%

5,871,270

5,578,073

5,495,655

5,883,949

5,723,627

-

5,723,627

227,972

4%

(160,322)

-3%

1,132,715

1,015,744

1,150,787

1,177,511

1,231,178

-

1,231,178

80,391

7%

53,667

5%

2,211,834

2,063,346

2,039,278

2,251,947

2,086,833

20,446

2,107,279

68,001

3%

(144,668)

-6%

SHERIFF - COMP BOARD

ANIMAL CARE & ADOPTION CENTER GENERAL SERVICES ENGINEERING & REGULATORY COMP.

PUBLIC HEALTH SOCIAL SERVICES PARKS & RECREATION REGIONAL LIBRARY

30


Recap of Expenditures by Division, Fiscal Year 2019 FY 17 DIVISION

Appropriated

FY 19 Approved

FY 18 Expended

Approved

Appropriated

Base

Addenda

Inc/(Dec) FY 19 Approved Over FY 18 Approved Total

$

Inc/(Dec) FY 19 Approved Over FY 18 Appropriated

%

$

%

PLANNING & GIS

725,588

643,873

730,671

803,365

699,820

-

699,820

(30,851)

-4%

(103,545)

ECONOMIC DEVELOPMENT

536,354

529,481

395,570

403,394

407,378

-

407,378

11,808

3%

3,984

1%

2,063,100

1,902,385

2,090,580

2,124,194

2,369,580

(18,954)

2,350,626

260,046

12%

226,432

11%

OTHER AGENCIES

-13%

CONTINGENCIES - GENERAL

255,358

-

486,000

427,386

486,000

-

486,000

-

-

58,614

14%

CONTINGENCIES - SPECIAL

362,710

-

1,673,314

1,067,582

-

129,150

129,150

(1,544,164)

-92%

(938,432)

-88%

(91,700)

(63,318)

(91,700)

(91,700)

-

-

-

91,700

-100%

91,700

-100%

TRANSFER TO SCHOOL OPERATING

ADJUSTMENTS

50,401,228

47,332,292

46,482,664

50,071,302

46,482,664

1,500,000

47,982,664

1,500,000

3%

(2,088,638)

-4%

TRANSFER TO DEBT SERVICE

21,336,953

21,181,390

21,336,953

21,336,953

21,336,953

-

21,336,953

-

0%

-

0%

2,277,481

2,277,481

1,524,000

2,720,927

1,550,000

-

1,550,000

26,000

2%

(1,170,927)

-43%

309,855

102,332

380,000

367,150

380,000

-

380,000

-

0%

12,850

3%

TRANSFER TO SCHOOL CAPITAL TRANSFER TO THE EDA TRANSFER TO COUNTY CAPITAL TOTAL GENERAL FUND

GEN GOVT PORTION OF THE GENERAL FUND

6,616,815

6,616,815

1,678,000

5,004,764

2,337,500

-

2,337,500

659,500

39%

(2,667,264)

-53%

$129,967,473

$120,596,504

$120,060,288

$130,224,588

$120,187,782

$1,963,559

$122,151,341

$2,091,053

1.7%

$(8,073,247)

-6.2%

$49,025,141

$43,086,195

$48,658,671

$50,723,492

$48,100,665

$463,559

$48,564,224

$(94,447)

-0.2%

(2,159,268)

-4.3%

FY 17 DIVISION LAW LIBRARY FUND SCHOOL OPERATING FUND SCHOOL NUTRITION FUND SCHOOL CAPITAL COUNTY CAPITAL

Appropriated

FY 19 Approved

FY 18 Expended

Approved

Appropriated

Base

Addenda

Inc/(Dec) FY 19 Approved Over FY 18 Approved Total

$

%

Inc/(Dec) FY 19 Approved Over FY 18 Appropriated $

%

$17,600

$15,639

$17,600

$17,600

$17,600

$-

$17,600

$-

0%

$-

0%

$109,890,999

$107,335,099

$106,597,717

$110,177,433

$107,471,681

$1,500,000

$108,971,681

$2,373,964

2%

$(1,205,752)

-1%

$5,029,272

$4,148,363

$5,061,177

$5,061,177

$4,584,706

$-

$4,584,706

$(476,471)

-9%

$(476,471)

-9%

$2,277,481

$-

$1,524,000

$14,987,343

$1,550,000

$-

$1,550,000

$26,000

-

$(13,437,343)

-

$6,616,815

$971,523

$1,678,000

$14,151,106

$2,337,500

$-

$2,337,500

$659,500

39%

$(11,813,606)

-83%

$23,359,513

$23,086,938

$23,359,513

$23,359,513

$23,359,513

$-

$23,359,513

$-

0%

$-

0%

$309,855

$102,332

$380,000

$367,150

$380,000

$-

$380,000

$-

0%

$12,850

3%

GRAND TOTAL ALL FUNDS (INC TRANSFERS)

$277,469,008

$256,256,398

$258,678,295

$298,345,910

$259,888,782

$3,463,559

$263,352,341

$4,674,046

1.8%

$(34,993,569)

-11.7%

INTERFUND TRANSFERS

$(81,350,992)

$(77,918,970)

$(71,810,277)

$(79,909,756)

$(72,495,777)

$(1,500,000)

$(73,995,777)

$(2,185,500)

3.0%

$5,913,979

-7.4%

$196,118,016

$178,337,428

$186,868,018

$218,436,154

$187,393,005

$1,963,559

$189,356,564

$2,488,546

1.3%

$(29,079,590)

-13.3%

DEBT SERVICE FUND EDA

GRAND TOTAL EXCLUDING TRANSFERS

31


Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget

BU D G ET S U M MA R Y, A P P E N DIX C

Summary of Full-Time Employees/Equivalents


Summary of Authorized Full Time or Full Time Equivalent (FTE) Positions Division 110

Department County Administration

Approved Full-Time FY 17

Approved Part-Time FY 17

Approved Total FY 17

Approved Full-Time FY 18

Approved Part-Time FY 18

Approved Total FY 18

Approved Full-Time FY 19

Approved Part-Time FY 19

Approved Total FY 19

5.00

0.50

5.50

5.00

0.00

5.00

5.00

0.00

5.00

110

Emergency Services

1.00

0.00

1.00

1.00

0.00

1.00

1.00

0.00

1.00

110

Human Resources

4.00

0.00

4.00

4.00

0.00

4.00

4.00

0.00

4.00

110

Public Information Office

3.00

0.00

3.00

3.00

0.00

3.00

3.00

0.00

3.00

120

County Attorney

1.00

0.50

1.50

2.00

0.00

2.00

2.00

0.00

2.00

130

Finance Department

9.00

0.50

9.50

10.00

0.00

10.00

9.00

0.00

9.00

130

Purchasing

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

140

Information Technology

9.00

0.50

9.50

9.00

0.50

9.50

9.00

0.50

9.50

150

Commissioner of Revenue

8.00

0.00

8.00

8.00

0.00

8.00

8.00

0.00

8.00

152

Assessment

6.00

0.00

6.00

6.00

0.00

6.00

6.00

0.00

6.00

160

Treasurer

6.00

0.00

6.00

6.00

0.00

6.00

6.00

0.00

6.00

162

Treasurer- Collections

6.00

0.00

6.00

6.00

0.00

6.00

6.00

0.00

6.00

170

Registrar/Electoral Board

4.00

0.00

4.00

4.00

0.00

4.00

4.00

0.00

4.00

180

Internal Services-Garage

2.00

0.00

2.00

2.00

0.00

2.00

0.00

0.00

0.00

200

Commonwealth Attorney

11.00

0.00

11.00

11.00

0.00

11.00

12.00

0.00

12.00

210

Circuit Court

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

250

Clerk of Circuit Court

10.00

0.00

10.00

10.00

0.00

10.00

10.00

0.00

10.00

310

Sheriff-State Civil and Court Security

11.00

1.00

12.00

11.00

1.00

12.00

11.00

1.00

12.00

310

Sheriff-State-Jail Operations

28.00

0.00

28.00

29.00

0.00

29.00

29.00

0.00

29.00

310

Sheriff-State Field Operations

61.00

0.00

61.00

61.00

0.00

61.00

61.00

0.00

61.00

320

Sheriff-County-Civil and Court Security

6.00

3.00

9.00

6.00

3.00

9.00

6.00

3.00

9.00

320

Sheriff-County-Jail Operations

4.00

0.00

4.00

4.00

0.00

4.00

4.00

0.00

4.00

320

Sheriff-County-Field Operations

7.00

0.50

7.50

7.00

0.50

7.50

7.00

0.50

7.50 0.00

320

Sheriff-County-Dispatch

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

320

Sheriff-County-Support Services

3.00

0.00

3.00

3.00

0.00

3.00

3.00

0.00

3.00

340

Animal Care and Adoption Center-Co

0.00

0.00

0.00

3.00

1.00

4.00

3.00

1.00

4.00

340

Animal Care and Adoption Center-Donations

0.00

0.00

0.00

3.00

0.50

3.50

3.00

0.50

3.50 3.00

400

General Services Administration

3.00

0.00

3.00

3.00

0.00

3.00

3.00

0.00

400

Animal Control

3.00

1.25

4.25

3.00

0.75

3.75

3.00

0.75

3.75

400

Building & Grounds

7.00

0.00

7.00

7.00

0.00

7.00

7.00

0.00

7.00

400

Housekeeping

10.00

1.00

11.00

10.00

1.00

11.00

10.00

1.00

11.00

400

Lawns and Landscaping

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

400

Litter Control

1.00

0.00

1.00

1.00

0.00

1.00

1.00

0.00

1.00

400

Solid Waste Collections

5.00

9.00

14.00

5.00

9.00

14.00

5.00

9.00

14.00

401

Garage

0.00

0.00

0.00

0.00

0.00

0.00

2.00

0.00

2.00

420

Stormwater Management

1.00

0.00

1.00

2.00

0.00

2.00

2.00

0.00

2.00

34


Division

Department

Approved Full-Time FY 17

Approved Part-Time FY 17

Approved Total FY 17

Approved Full-Time FY 18

Approved Part-Time FY 18

Approved Total FY 18

Approved Full-Time FY 19

Approved Part-Time FY 19

Approved Total FY 19

420

Inspections

5.00

0.00

5.00

5.00

0.00

5.00

5.00

0.00

5.00

520

Human Services

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

520

RSVP

540

Social Services

2.00

0.50

2.50

2.00

0.50

2.50

2.00

0.50

2.50

63.00

0.00

63.00

63.00

0.00

63.00

64.00

0.00

64.00

700

Parks & Recreation

9.00

0.00

9.00

11.00

0.00

11.00

11.00

0.00

11.00

710

Regional Library

17.00

2.00

19.00

17.00

2.50

19.50

17.00

2.50

19.50 5.00

800

Planning

4.00

0.00

4.00

5.00

0.00

5.00

5.00

0.00

800

GIS

2.00

0.00

2.00

2.00

0.00

2.00

2.00

0.00

2.00

810

Economic Development

3.00

0.00

3.00

3.00

0.00

3.00

3.00

0.00

3.00

348.00

20.25

368.25

360.00

21.25

381.25

360.00

21.25

381.25

TOTAL

35


Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget

BU D G E T S UMMA R Y, A P P E N DIX D

Graphs


Personal Prop 8% Sales Tax 5%

Real Estate 36%

Other 3%

Mach &Tools 1% Business F&F 2%

Delinquent 1% Merch Capital 1%

Where It Comes From FY 2019 Approved Budget $189.4 Million

Mobile Homes <1%

Designated $'s 43%

38


EDA <1% All School Funds 61% Debt Service - Schools 9%

Where It Goes

FY 2019 Approved Budget $189.4 Million

Debt Service - County 3% County Capital 1%

General Fund 26%

Law Library <1%

40


Personal Prop 14%

Sales Tax 9% Other 5% Mach &Tools 2%

Business F&F 3% Delinquent 2%

Undesignated Revenue FY 19 Approved Budget $108.2 Million

Merch Capital 1% Mobile Homes <1%

Real Estate 64%

42


Community Development 2%

Social Welfare 7%

Contingencies 1% Law Library <1%

Parks & Libraries 3%

Public Works 4%

Education 39%

Public Safety 15%

General Fund

FY 2019 Approved Budget $122.2 Million Judicial Administration 2% Tax Collections 2% General Govt. Admin. 5%

School Capital 1% EDA <1%

Debt Service 17%

44

County Capital 2%


Public Safety 37%

Public Works 10% Judicial Administration 4%

Tax Collections 4%

General Government Functions

FY 2019 Approved Budget $48.6 million

General Govt. Admin. 12%

Social Welfare 19%

Contingencies 1% Community Development 5%

46

Parks & Libraries 8%


County Attorney 5%

Financial and Management Services 20%

County Administrator 27%

General Government Administration

Insurance 4%

FY 2019 Approved Budget $6.0 million

Board of Supervisors 5%

Information Technology 29%

Revenue Sharing 3%

Registrar/Electoral Board 7%

48


County Funding for Schools 60

50

Millions

40

39.7

35.1

35.7

36.4

2010

2011

2012

42.1

42.1

2014

2015

44.2

45.5

46.5

2017

2018

48.0

30

20

10

0 2013

Fiscal Year

2016

All years are net of County funding provided for school debt service and school capital

50

2019


School Nutrition 4%

School Capital 1%

School Funds

FY 2019 Approved Budget $114.7 million

School Operating 95%

52


Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget

B UD G ET S U MMA R Y, A P P E N DIX F

Organization Chart


Montgomery County, Virginia Elected

Appointed

Hired

County department

Organization Chart

County provides funding

VOTERS Constitutional Officers

Deputy County Administrator

Animal Care and Adoption Center Financial and Management Services Human Services

• Clerk of the Circuit Court • Commissioner of the Revenue

County Administrator

• Commonwealth Attorney • Sheriff • Treasurer

Board of Supervisors

County Attorney

School Board

General Assembly

Schools

Courts

Economic Development

General Services

Library Board

Library

Emergency Services

Human Resources

Social Services Board

Social Services

Engineering and Regulatory Compliance

Planning and GIS Services

Public Service Authority

Other Boards/ Commissions

Fire/Rescue Volunteers

NRV Health District

Public Information

Information Technology Parks and Recreation 56

Electoral Board Voter Registrar

Other Agencies


Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget

UNDERSTANDING THE BUDGET


UNDERSTANDING THE BUDGET PROCESS

Preparation of the Annual Budget Montgomery County’s annual budget begins with the proposed budget, the budget recommended by the County Administrator, and ends with the approved budget, which has been reviewed and adjusted by the Board of Supervisors. This budget document includes both the County’s general government operating budget and Montgomery County Public Schools’ operating budget. The Board of Supervisors holds public hearings at which citizens may express their views on the recommended budget. Such comments assist the Board of Supervisors in making decisions regarding spending. The County’s 2019 Budget Calendar is as follows (some changes may occur during the process):

Fiscal Year 2019 Budget Calendar DATE

TIME

ACTIVITY

Jan. 8, 2018 Jan. 22, 2018 Feb. 12, 2018 Mar. 5, 2018

7:15 PM 7:15 PM 7:15 PM 6:00 PM

Public Hearing for citizen input. Budget work session - Revenue Estimates. Presentation of school budget, Budget work session. Presentation of the FY 2018 Proposed Budget, Budget work session. (Special Meeting)

Mar. 19, 2018

6:00 PM

Apr. 5, 2018

6:00 PM

Budget work session; establish advertised tax rate and advertised budget. (Special Meeting) Public Hearing on advertised tax rate and budget. (Special Meeting)

Apr. 16, 2018

7:15 PM

Adopt budget and establish tax rate. (Special Meeting)

The County’s Budget Process With the goal of allowing decision-makers to focus on broader issues, the budget document consolidates similar functions. Efforts to streamline the process and reduce the volume of paper generated have changed the process in past years. The FY 2019 budget continues to consolidate information and array budget data in ways that facilitate a broader understanding of the document. These include:

Base Budget Targets are established for budget requests. This allows for the delineation between previously approved funding levels and requested increases in items. Base Budget Targets are established as follows: • Personal Services - Includes all positions approved up to the issuance of the proposed budget, and covers the estimated costs in fringe benefits. • Operations and Maintenance - Caps funding at the level of the FY 18 Approved U N D E R S T A N D I N G T H E B U D G E T P R O C E S S : 60


UNDERSTANDING THE BUDGET PROCESS Budget, less adjustments for one-time only expenditure items. • Excludes Capital Outlay - Capital Outlay requests are presented separately from the Base Budget.

Addenda Requests are increased funding over and above the Base Budget Targets. They must be presented as Addenda to the Base Budget. This means that additional justification for increased funding or the inclusion of Capital Outlay dollars must be provided with the request.

Base Budget Estimated costs for continued operations Based on prior year approved budget with adjustments

+

Addenda Dollars over and above the base budget target for operating and capital items

=

Total Budget

These changes were designed to clearly identify increases to operations, initiatives proposed by departments, and all capital outlay items requested. The chart below depicts the process.

Addenda Base Budget

Dollars requested for new or expanded services (initiatives)

Excludes: Motor vehicle purchases Office Furniture Other equipment

How to Understand and Use This Document The FY 2019 budget document is organized into six major headings, each of which is separated by a large divider tab: • • • • • •

Budget Message Table of Contents Budget Summary Understanding the Budget Revenue Summary Expenditure Plans

Included under the last section; Expenditure Plans, are 36 of the County’s major Divisions or budget categories, which include revenues earmarked for use by the specific Division. Listed numerically according to a three-digit code, each of these sub-sections includes the Division’s Organizational Chart, Financial Data, Description of the Division as a whole, Base Budget Discussion, Addenda Discussion, which includes the County Administrator’s recommendation. Also included are each Department’s Description and Financial Data.

U N D E R S T A N D I N G T H E B U D G E T P R O C E S S : 61


UNDERSTANDING THE BUDGET PROCESS Division Financial Data - Provides a recap of the Division’s funding history, including the Base Budget and addenda requests, as well as recommended funding by three categories: • Personnel Services • Operations and Maintenance • Capital Outlay

Department Description and Financial Data - Presents historical budget data by major category for each department. The following column headings are used:

• • • • • •

FY FY FY FY FY FY

17 Revised Budget 17 Actual Budget 18 Approved Budget 19 Base Budget 19 County Administrator’s Recommended Addenda 19 County Administrator’s Recommended Total

The County Administrator’s Recommendation column identifies the amount of funding recommended for each major cost category by base budget and addenda. Revenue that has been designated to offset expenditures in divisions is also presented. These sources include State Compensation Board funding, fees and permit charges collected by the respective divisions and other sources related to each specific function. In the presentation format, designated revenues are totaled and subtracted from the expenditures, identifying the amount of the County’s undesignated general fund revenue needed to support the division’s expenditures.

Conclusion The Board of Supervisors uses this combination of documents and information to review and approve the annual budget. It is available as public information for review by any citizen who requests access to it and is found on the County’s web site at www.montva.com. A glossary of financial terms begins on the following page in an effort to assist citizens in reviewing and understanding the County’s budget. If you have any questions about the County’s budget or the budget process, please contact Montgomery County’s Office of Public Information at 382-5700.

U N D E R S T A N D I N G T H E B U D G E T P R O C E S S : 62


GLOSSARY OF TERMS Addenda Request The request for funding amounts over and above the designated Base Budget targets.

Appropriation An approval by the Board of Supervisors for County staff to make an expenditure or to incur debt using government resources. These are usually for specific, stated amounts over a one-year period.

Appropriation Resolution The official act by the Board of Supervisors granting staff the legal authority to obligate or spend County funds.

Approved Budget The budget enacted by the Board of Supervisors.

Assessed Value The fair market value placed by the Commissioner of Revenue on personal and real property owned by County citizens. Real estate values are reassessed every four years.

Base Budget A budget that shows how much it would cost in the next fiscal year to operate the same programs approved in the current year.

Budget A financial plan for operating the County using estimates of costs (expenditures) and proposed methods for offsetting those costs (revenues).

Budget Calendar The County’s schedule of deadlines and events for preparing and adopting the next year’s budget.

Budget Document The County staff’s official report, which presents the proposed budget to the Board of Supervisors.

Budget Message The County Administrator’s written synopsis of the proposed budget. This message analyzes budgeting issues and specific programs within the context of the County’s economic climate. In addition, it gives the County Administrator an opportunity to highlight certain recommendations, which deserve special attention.

Capital Assets Fixed assets with a value of at least $5,000 and an anticipated useful life of at least several years. Furniture and equipment are examples of fixed assets.

Capital Improvement Program The County’s five-year plan for completing capital projects on an annual basis, with tentative beginning and ending dates for each, anticipated costs and options for financing them.

Capital Projects Large one-time construction projects or purchases that are expected to provide services to citizens over a period of time. Examples of capital projects are the construction of new schools, GLOSSARY OF TERMS : 63


GLOSSARY OF TERMS fire stations, etc.

Contingencies Special monies set aside for unforeseen costs or emergencies. These can also be dollars set aside for special purposes.

Debt Service The repayment of County debt, including interest.

Expenditures The cost of or payment for goods and services used in County operations.

FTE Full Time Employee or Full Time Equivalent.

Fiscal Year The County’s financial reporting year, which begins on July 1 and ends on June 30 of the next calendar year.

Function An overall type of activity performed by a division or organization. The County’s budgets are divided into groups of divisions that perform similar functions.

General Fund The part of the budget that accounts for day-to-day operating expenses for the County, including dollars transferred from the General Fund for support of the school system. This fund is separate from proprietary funds such as the PSA and IDA funds.

General Obligation Bonds A promise from County government to pay for bonded debt (essentially a loan) based on its full faith and credit or basic power to pay debts with tax revenue. These bonds are used to finance long-term projects through payments of principal and interest over a period of years.

Grant A gift of assets, usually cash, by a private or government funding source, to another organization. The County receives most of its grants for specific projects or programs from the federal or state government. However, private foundations sometimes contribute funds to the County.

Internal Service Fund A type of fund covering costs for delivery of goods or services from one County program to another on a cost-reimbursement basis, such as the Motor Pool.

Proposed Budget The initial budget prepared for and proposed to the Board of Supervisors by the County Administrator.

Revenue Income or increased assets for a specific fund.

Tax Exempt Revenue Bonds Under the lease revenue method, the County and/or School Board transfer a “lease hold interest” GLOSSARY OF TERMS : 64


GLOSSARY OF TERMS (the legal right to use the property) to the Industrial Development Authority. The IDA then “leases back” these facilities and projects to the County and/or the School Board for a term equal to the debt service. The lease payments cover the debt service. These issuances were also structured with a Trustee. The Trustee must enforce all obligations. Consequently, the Trustee collects rental payments, pays bondholders, and monitors requisitions on the use of funds and issues checks to vendors from the proceeds.

Tax Levy The total dollar amount of tax that should ideally be collected based on existing tax rates and assessed values of personal and real properties.

Tax Rate The level at which taxes are imposed or charged for certain property owned by citizens and businesses.

Unemployment Rate The Virginia Employment Commission’s (VEC’s) report of persons who are actively filed as not holding, but are seeking, a job for which they would receive compensation. This does not include persons who have no job, but do not consult the VEC for job placement services.

GLOSSARY OF TERMS : 65


Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget

REVENUE SUMMARY


REVENUE SUMMARY

Revenue Forecasting Montgomery County’s general revenue forecast is developed based on past revenue trends, current revenue collections and current and future local growth patterns. The County’s local economy, along with state and federal influences contribute to the revenue picture. Budget staff, with data from the Commissioner of the Revenue and Treasurer offices, work throughout the year evaluating revenue trends, collection rates, and growth patterns to determine the revenue projection for the next fiscal year. Local, state, and national economic conditions all influence the local fiscal environment. The County’s revenue structure, job base, and major economic contributors provide a strong foundation for sustained growth. Montgomery County is home to Virginia Polytechnic Institute and State University (Virginia Tech), which is the second largest public university in Virginia. Virginia Tech is also the largest employer in the County, providing jobs for approximately 12,000 employees. Montgomery County is fairly unique in that Virginia Tech’s presence in the community provides a stable foundation for economic growth. However, even with the presence of a stable and large employer, the local economy remains heavily dependent on the broader state and national economies. These broader economies are some of the most important factors in predicting increased revenue growth, even at the local level.

National Economic Outlook The condition of the County economy is greatly affected by national and state economic conditions.

National Economic Outlook According to economists, the U.S. economic outlook is healthy, with Gross Domestic Product (GDP), which is the total market value of goods and services produced in the United States, in an ideal range, unemployment at manageable levels, low inflation, and housing at strong levels. All of these factors provide a recipe for strong growth patterns. In the near term, the prospects for economic expansion look favorable with growth at above trend pace. Tax cuts passed by Congress should provide a boost to consumer spending and provide additional economic growth for 2018.

Gross Domestic Product (GDP) GDP is one of the broadest measures of the economy. This measure affects interest rates, fiscal budgeting, and U.S. monetary policy. According to the Bureau of Economic Analysis, the GDP of the U.S. increased at a rate of 3.2% in the third quarter of 2017. For the fourth quarter, the rate increased by 2.6%. Analysts expect the economy to grow by 2.5% to 2.9% for 2018 and 2.1% for 2019. The ideal range for manageable GDP growth is in the 2% to 3% range.

Unemployment The unemployment rate is a second measure of the broader economy, and it is one that personally affects most Americans. According to the Bureau of Labor Statistics, the national unemployment rate for 2017 was 4.4%, down from 4.9% for 2016. Comparing the latest information, the unemployment rate for January 2018 was 4.1%, down from 4.8% in January 2017. Unemployment rates are well below the U.S. historical average of 5.8%. Some economists estimate that the unemployment rate will fall below 4% in 2018.

Inflation – Consumer Price Index (CPI) The Consumer Price Index (CPI) is a measure of inflation. In 2017, the percentage change (inflation REVENUE SUMMARY : 68


REVENUE SUMMARY rate) for the CPI was 2.1%, up from 1.3% in 2016. Low inflation rates mean that purchasing power and the cost for goods and services are remaining stable.

Housing and Auto Sales The housing market is showing positive signs of growth for 2018. A shortage of housing, coupled with low unemployment and a strong job market provide solid fundamentals for continued growth. Housing starts for 2017 grew at 2.4% for a total of 1.2 million units. This is the highest level of growth since 2007. According to economists, new home sales are expected to grow at a stronger pace for 2018 than 2017. National auto sales on the other hand are down from several years of record growth. In 2017, national auto sales fell from 17.5 million units sold in 2016 to 17.1 million units for 2017, a drop of 1.89%. Based on the latest data, forecasters estimate that U.S. auto sales for 2018 could drop below 17 million units for the first time since 2014.

State Economic Outlook According to Economists, Virginia’s economic outlook is consistent with national trends with the economy showing signs of improvement. However, economists at the state level expect continued moderate growth for 2018. The growth at the state level is still projected to be well below normal trend growth.

Virginia Unemployment According to the VEC, the unemployment rate for the State of Virginia for 2016 was 4%, down from 4.5% in 2015. Comparing the latest information, the unemployment rate for December 2017 was 3.4%, down from 3.8% in December 2016. Like the U.S. employment rates, Virginia’s unemployment rate for 2016 is below the historical average of the past 13 years of 4.9%. State economists expect personal income to grow at 3.3% for FY 2018 and 4.3% for FY 2019; employment is expected to grow by 1% for FY 2019.

State General Fund Revenues State General Fund revenues for FY 2017 rose by 3.6%, creating a surplus of over $134 million for the year. State General Fund revenue projections for FY 2018 and FY 2019 remain below the state’s normal trend, at 3.4% and 4%. Sales tax collections are estimated to grow at 3% for FY 2018 and 2.6% for FY 2019.

Other State Funds More than half of the State’s revenues are non-general fund revenues, designated funds earmarked for specific purposes. These funds include federal grants, institutional revenue, unemployment insurance funds, and Master Tobacco Settlement Agreement funds. These designated non-general funds are expected to grow by 25.2% in FY 2018 and 8.9% in FY 2019.

Local Economic Outlook Like the U.S. and State economic outlooks, Montgomery County’s economic outlook is healthy with strong, manageable, and consistent yearly growth. The County’s unique qualities and job base provide a strong foundation for sustained growth. Local employment rates are consistent with state and federal trends. According to the VEC, the unemployment rate for Montgomery County for 2016 was 4%, down from 4.3% in 2015. Comparing the latest information, the unemployment rate for December 2017 was 3%, down from 3.6% in December 2016. Like the U.S. employment rates, Montgomery County’s unemployment rate for 2016 was below the historical 13 year average of 4.9%. REVENUE SUMMARY : 69


REVENUE SUMMARY

County Resources Resources within the County budget are classified as either designated or undesignated. • Designated Resources represent revenue accounts which are mandated for specific uses including: • Support from the State Compensation Board for constitutional officers, court fees, fees for services and programs • Direct state aid for public assistance payments • State and federal funds for schools • Support for human services programs • Undesignated Resources fall into two categories: undesignated revenue and fund balance. Undesignated Revenue represents dollars which may be used in the budget at the Board’s discretion. These include property taxes, sales taxes, and similar local sources of revenue. Total budgeted revenue for FY 19 is $189.4 million with $81.2 million considered designated. Of this designated amount, $65.6 million or 80.8% is earmarked for schools. Undesignated Revenue dollars that may be used in the budget at the Board’s discretion total $108.2 million. Of this amount, $48.0 million goes to the public schools for operations, and $21.3 million of the undesignated dollars support debt service costs for county and public school facilities.

Personal Prop 14%

Sales Tax 9% Other 5% Mach &Tools 2%

Business F&F 3% Delinquent 2%

Undesignated Revenue FY 19 Approved Budget $108.2 Million

Merch Capital 1% Mobile Homes <1%

Real Estate 64%

Local Revenue and Growth for FY 19 Local revenue growth is heavily dependent on property taxes, especially the real estate tax, which is the County’s single largest local revenue source. Real estate revenues represent 64% of REVENUE SUMMARY : 70


REVENUE SUMMARY the County’s total undesignated revenue. Personal Property tax revenue (motor vehicles) is the County’s second largest local revenue source; it represents 13% of the County’s undesignated revenue. Sales and Use Tax is the third largest local revenue source; it represents, 9% of the County’s undesignated revenue. Taken together, these three revenue sources account for 86% of the County’s undesignated revenue and represent the bulk of revenue growth the County experiences on a yearly basis. In FY 17, several revenue categories exceeded projections, while several fell short of the projected estimates. In FY 18, total revenue collections to date appear to be consistent with the budget targets. Sales tax collections and personal property collections are below trend for FY 18 creating shortfalls for the year; however surpluses in other categories, particularly interest earnings, offset these shortfalls. For FY 19, the County projects an increase of approximately $2 million in new undesignated revenue. New real estate construction is estimated to provide a $1.1 million increase in real property revenue; personal property (motor vehicles) is projected to increase $0.2 million; interest earnings due to a new banking services agreement provide $0.5 million; sales and use tax, even with projected growth is below the FY 18 estimate creating a shortfall of $0.2 million and all remaining categories of undesignated revenue provide an additional $0.4 million. General Fund designated revenues are estimated to remain flat, providing only $0.1 million for FY 19. Given current economic conditions, total General Fund revenue growth for FY 19 is expected to reach $2.1 million.

Real Estate Revenue Real Estate values are based on the actual assessed value as of January 1, 2017 and estimated increases from new construction. New real estate construction values are expected to be consistent with the last several years. Based on building permit data, from January 1, 2017 to January 1, 2018, assessed values are estimated to increase $116 million. Growth from January 1, 2018 to January 1, 2019 is estimated to increase $110 million. Actual real estate tax revenue for FY 18 is estimated at $66.5 million, which is an increase of approximately $1.1 million over FY 18. The approved real estate rate remains at $0.89 per $100 of assessed value. Real Estate values totaled $7.8 billion on the 2017 land book including the land use value. The 2018 land book is estimated to be $7.9 billion, which is a 1.4% increase. For the CY 2019 land book, growth is estimated at $110 million, placing the land book at an estimated value of $8 billion.

Real Estate Values

Real Estate Values

9 8 7

Billions

6 5

6.49

6.67

6.83

6.9

2007

2008

2009

2010

7.16

7.19

7.24

2011

2012

2013

7.3

2014

7.5

7.7

7.8

7.9

8

2016

2017

2018

2019

5

4 3 2 1 0

2006

Calendar Year

REVENUE SUMMARY : 71

2015


REVENUE SUMMARY Personal Property Personal property tax collections are based on the 2017 tax book, which is the most recent documentation of assessment values. From this data, the 2018 values are estimated. In addition, prior year collection rates are used as predictors of future year collections. The rate of collection in FY 17 and FY 18 is used to estimate the rate of collection in FY 19. The tax rate for personal property categories is $2.55 per $100 of assessed value. This category includes motor vehicles (the Countyâ&#x20AC;&#x2122;s second largest source of revenue), business furniture and fixtures, and computer equipment. FY 19 estimated taxes on motor vehicles total $14.5 million; business furniture and fixtures total $3.2 million, and computer equipment total $0.4 million. On January 1, 2016, the County began the process of prorating personal property for motor vehicles. Under the former method of assessment, motor vehicles property assessments were based on the value of vehicles owned on January 1 of each year. The value of the vehicle(s) owned on that date was reported on the September 1 personal property book. Any changes after January 1 did not become effective for taxing purposes until the following January 1. By prorating motor vehicle values, changes that occur after January 1 become effective in the current tax year and appear on the September 1 book (or as a supplement bill or tax abatement after September 1 for the remainder of the calendar year). Revenue for personal property motor vehicles is expected to grow by $0.2 million for FY 19 for a total estimate of $14.5 million.

Personal Property (Motor Vehicles) $16 $14

Millions

$12 $10 $8 $6 $4 $2 $0

FY 06

FY 07

FY 08

FY 09

FY 10

FY 11

FY 12

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18

FY 19

Fiscal Year

Auto Sales New car registrations for calendar year 2017 were down 35% compared to calendar year 2016. New truck registrations for calendar year 2017 were up 17% compared to calendar year 2016. In total, new vehicle registrations decreased 7%.

REVENUE SUMMARY : 72


REVENUE SUMMARY

Montgomery County

First Quarter Second Third Quarter Fourth 2016 Quarter 2016 2016 Quarter 2016

Total

% Inc.

Car Registrations

470

278

255

216

1219

20%

Truck Registrations

124

329

504

417

1374

3%

Total Registration

594

607

759

633

2593

11%

Total

% Inc.

795

-35%

Montgomery County

First Quarter Second Third Quarter Fourth 2017 Quarter 2017 2017 Quarter 2017

Car Registrations

169

207

238

181

Truck Registrations Total Registration

366

415

423

400

1604

17%

535

622

661

581

2399

-7%

Source: Virginia Automotive Dealers Association

Sales and Use Taxes Montgomery Countyâ&#x20AC;&#x2122;s third largest category of undesignated revenues is sale and use tax. Sales and use tax is a consumption tax paid for sales of certain goods and services. For fiscal year 2017, the County collected $9 million and expects to collect $8.9 million for FY 18. Sales tax collections are down for FY 18 creating a shortfall for the category relative to the estimated budget for FY 18 and the prior year actual. With growth of 2.6% projected for FY 19, the County is estimating $9.3 million for next fiscal year, which is $0.2 million less than budgeted for FY 18. The shortfall for FY 18 and FY 19 is offset with increased revenue from interest earnings of $0.5 million due to a new banking services agreement. FY 05

$6,520,107

FY 13

$7,986,545

FY 06

$6,739,095

FY 14

$7,939,087

FY 07

$7,093,880

FY 15

$8,467,926

FY 08

$7,333,314

FY 16

$8,857,514

FY 09

$7,205,999

FY 17

$9,048,892

FY 10

$6,885,153

FY 18

$9,466,031

FY 11

$7,184,055

FY 19

$9,277,452

FY 12

$7,639,848

Other Categories of Undesignated Revenue Historically, the Countyâ&#x20AC;&#x2122;s other undesignated revenues grow at a modest level on a yearly basis. For FY 2019, all other categories of undesignated revenue are expected to grow by $0.4 million. The County is experiencing lower than expected collections in delinquent tax revenue of $0.2 million; however these are being offset with growth from other categories of personal and current property taxes such as business furniture and fixtures revenue of $0.4 million, machinery and tools revenue of $0.1 million, and public service corporation revenues of $0.1 million. Machinery and Tools is a tax on businesses at $1.82 per $100 in value which is assessed at 60%/50%/40% depending on the number of years the asset has been owned. For the past decade, revenue collections have been relatively flat. The County estimates $2.6 million in collections for FY 18. The FY 19 estimate has been set at $2.7 million, providing growth of $0.1 million. REVENUE SUMMARY : 73


REVENUE SUMMARY Machinery and Tool Revenue

3 2.5

Millions

2

2.2

2.1

2.2

2.1

2.1

2.1

FY 10

FY 11

FY 12

2.2

2.2

FY 13

FY 14

2.6

2.6

FY 17

FY 18

2.7

2.4

2.3

1.5 1 0.5 0 FY 07

FY 08

FY 09

FY 15

FY 16

FY 19

Merchants Capital is a tax on the value of inventory at $3.05 per $100 and is assessed at 20% of the actual value. In FY 05, the tax rate was lowered from $4.50 to $3.05 which generated a 38% increase in value deemed to be from car dealerships retaining their inventory within the County. In FY 11, the County lowered the estimate to $0.9 million due to declining inventories at local automotive dealers in the County. The County estimates $1.3 million for FY 18 and $1.3 million for FY 19.

Merchants Capital

1.4

Collections (in millions)

1.2

1.0

1.0

1.0

1.0

1.2

1.2

1.2

FY 14

FY 15

FY 16

1.3

1.3

1.3

FY 17

FY 18

FY 19

1.0

0.8

0.9

0.9

0.9

FY 11

FY 12

FY 13

0.6

0.4

0.2

0.0 FY 07

FY 08

FY 09

FY 10

Fiscal Year

REVENUE SUMMARY : 74


REVENUE SUMMARY State Budget: Local Impact Over the past several fiscal years, the state has reduced the amount of funding provided to local governments. Public education, public safety, Constitutional Officers, local libraries, and other local services have all been affected. In many areas, the state has shifted the burden of revenue generation on local governments. For the Montgomery County Public School System, the Governorâ&#x20AC;&#x2122;s budget includes an additional $1,086,327 in new funding for general school operational needs. Other miscellaneous increases in state funding include Compensation Board funding increases to annualize a 2% increase provided to constitutional officers and compression pay for the Sheriffâ&#x20AC;&#x2122;s deputies on August 1, 2017. These additional funds provide $16,784 in new state monies. Since the County pays significantly more than the state approved salaries for these positions, this increase in revenue adds to the overall increase in designated revenue sources.

County Tax Rates There is no change in the tax rates from FY 18 to FY 19. All rates are per $100 of assessed value. County Tax Rates

FY 18

FY 19

Real Estate Tax Rate

$0.89/100

$0.89/100

Personal Property

$2.55/100

$2.55/100

Machinery & Tools

$1.82/100

$1.82/100

Merchants Capital

$3.05/100

$3.05/100

Mobile Homes

$0.89/100

$0.89/100

Real Estate Tax Rates As the graph denotes, the FY 19 Budget uses a real estate tax rate of 89 cents which was the tax rate for FY 18.

Real Estate Tax Rates

74 67

FY 06

63

FY 07

FY 08

71

71

FY 09

FY 10

74

75

FY 11

FY 12

87

89

89

89

89

89

89

FY 13

FY 14

FY 15

FY 16

FY 17

FY 18

FY 19

REVENUE SUMMARY : 75


REVENUE SUMMARY

Fund Balance No General Fund balance dollars have been used to balance the FY 19 budget.

Reserve Funds Reserve funds are dollars set aside that are not required for expenditure in the current year or are earmarked for a specific future purpose.

Why Do We Need Reserve Funds? The financial health of a locality is determined based on its “operating position” which refers to three factors: • The County’s ability to balance the budget using current revenue (not using fund balance in the operating budget). • The County’s ability to maintain reserves for emergencies (establishing reserve funds for specific purposes). • The County’s ability to maintain sufficient cash to pay expenses on a timely basis (ensuring an adequate level of cash flow reserves).

Why Shouldn’t We Use Reserve Money to Balance the Budget? These funds are “non-recurring”. The use of these funds can only be for items that do not require expenditures in future years (one-time-only expenses). These funds cannot be used for salary increases, additional personnel, or program expansion that recurs in future years. For example, if $1,000,000 of reserve monies were used in the budget to cover salaries, the next year there would be $1,000,000 worth of costs and $1,000,000 less money. The County’s financial advisors have recommended a policy of maintaining undesignated fund balance between 10% and 12% of operating revenue. The County maintains a number of specific reserve funds to respond positively to unforeseen circumstances, should they arise in the current year or the next year’s budget. The County’s primary reserve is the Cash Flow Reserve, which sets aside approximately $21 million or 11% of the total FY 19 Budget to ensure sufficient cash to pay the bills. Other reserve funds that the County maintains include, but are not limited to: • Capital Reserve to support capital improvement projects in the Capital Budget • Landfill Post Closure Reserve to support potential costs with monitoring and remediation of closed landfills • Facilities and Maintenance Reserve to support unanticipated facility and general maintenance items • Technology Reserve for technology projects and infrastructure requirements • Rainy Day Fund Reserve to address major unanticipated financial issues • Line of Duty Reserve to provide funds for family members of employees that are killed in the line of duty • Parental Leave Reserve to provide funds to cover additional staffing costs, such as overtime, for departments whose employees are on extended leave • Road Maintenance Reserve to earmark the County share of the Revenue Sharing Program • Conservation Easement Reserve to support conservation easements and the County’s land use program REVENUE SUMMARY : 76


REVENUE SUMMARY

Conclusions The approved real estate tax rate is set at 89 cents for the FY 19 Budget, the same rate as adopted for the FY 18 budget. Given the uncertainty of the ability to meet the current year revenue estimates combined with the unknown expenditures that may occur, the Countyâ&#x20AC;&#x2122;s one-time reserve funds are intended to enable the County to react positively to future circumstances.

REVENUE SUMMARY : 77


Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget

R E VEN UE S UMMA R Y, A P P E N DIX A

Revenue Estimates


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2019 REVENUE ESTIMATES FY 17 REVISED ESTIMATE

FY 17 REALIZED

FY 18 ESTIMATE

FY 19 ESTIMATE

INC/(DEC) FY 19 BUDGET FROM FY 18 BUDGET $ %

GENERAL FUND GENERAL PROPERTY TAXES REAL ESTATE PROPERTY TAX (DEC) REAL ESTATE PROPERTY TAX (JUNE) PERSONAL PROPERTY TAX MOTOR VEHICLES PERSONAL PROPERTY TAX RELIEF MOTOR VEHICLES PERSONAL PROPERTY BUSINESS FURN & FIXTURES PERSONAL PROPERTY COMPUTER EQUIPMENT PERSONAL PROPERTY MOBILE HOMES TAX AIRCRAFT TAX MACHINERY & TOOLS TAX MERCHANTS CAPITAL TAX PUBLIC SERVICE CORP TAXES RE & PP (DEC) PUBLIC SERVICE CORP TAXES RE (JUNE) DELINQUENT PROP TAX ROLLBACK TAXES PRE-PAID & OTHER PROPERTY TAXES PENALTY ALL PROP TAX INTEREST ALL PROP TX ADMIN FEE-DELINQ TP SUBTOTAL GENERAL PROPERTY TAXES OTHER LOCAL TAXES 02 412101 LOCAL SALES AND USE TAX 02 412201 CONSUMER UTILITY TAX 02 412202 CONSUMER UTILITY TAX - 177 02 412401 TELECOMMUNICATIONS TAX 02 412501 UTILITY LICENSE TAX 02 412503 CONSUMPTION TAX 02 412504 CONSUMPTION TAX - 177 02 412601 MOTOR VEHICLE LICENSE 02 412701 BANK STOCK TAX 02 412801 RECORDATION TAX 02 412802 ADDITIONAL TAX ON DEEDS 02 412901 TRANSIENT OCCUPANCY TAX 02 412902 TRANSIENT OCCUPANCY TAX - 177 02 412905 MEALS TAX SUBTOTAL OTHER LOCAL TAXES OTHER UNDESIGNATED REVENUE 02 413305 LAND TRANSFER FEE 02 414101 COURT FINES & FORFEITURES 02 415102 INTEREST ON CHECKING 02 415201 RENTAL OF PROPERTY 02 415207 SALE OF SURPLUS/SALVAGE

32,124,754 32,323,313 9,001,986 4,754,279 2,827,775 400,879 159,999 38,779 2,381,586 1,229,855 1,041,124 1,032,266 1,959,000 5,000 440,000 200,000 15,000

32,198,198 32,401,300 9,228,501 4,754,279 2,777,245 401,707 163,888 34,334 2,614,185 1,311,548 1,097,099 346,647 2,155,008 15,745 726,758 508,988 254,786 129,907

32,635,469 32,808,130 9,578,555 4,754,279 2,834,316 413,583 163,737 25,602 2,614,409 1,313,350 1,110,370 1,102,736 2,150,000 5,000 450,000 210,000 99,200

33,155,184 33,345,111 9,734,202 4,754,279 3,215,788 436,949 166,085 18,762 2,727,073 1,318,319 1,147,240 1,140,565 2,000,000 5,000 425,000 210,000 99,200

519,715 536,981 155,647 381,472 23,366 2,348 (6,840) 112,664 4,969 36,870 37,829 (150,000) (25,000) -

89,935,595

91,120,123

92,268,736

93,898,757

1,630,021

9,057,899 655,000 18,000 1,000,000 18,000 101,000 6,000 680,000 33,000 650,000 150,000 6,000 30,000 275,000

9,048,892 663,049 18,420 964,083 18,219 98,941 6,235 755,323 798,800 219,031 4,110 32,962 260,512

9,466,031 667,000 18,000 1,000,000 18,000 101,000 6,000 720,000 31,000 700,000 200,000 6,000 30,000 263,000

9,277,452 667,000 18,000 950,000 18,000 100,000 6,000 775,000 31,000 750,000 200,000 6,000 31,000 263,000

(188,579) (50,000) (1,000) 55,000 50,000 1,000 -

-2% 0% 0% -5% 0% -1% 0% 8% 0% 7% 0% 0% 3% 0%

12,679,899

12,888,577

13,226,031

13,092,452

(133,579)

-1%

2,000 55,000 124,204 171,984 1,499,400

2,379 29,473 363,946 171,984 1,547,706

2,000 30,000 240,000 171,984 -

2,000 35,000 724,815 171,984 -

80

5,000 484,815 -

2% 2% 2% 0% 13% 6% 1% -27% 4% 0% 3% 3% -7% 0% -6% 0% 0% 2%

0% 17% 202% 0% -


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2019 REVENUE ESTIMATES FY 17 REVISED ESTIMATE 02 416608 RETURNED CHECK 02 419108 RECOVERED COSTS 02 422103 MOTOR VEHICLE CARRIER TAX 02 422105 MOBILE HOME TITLING TAX 02 422109 4% CAR RENTAL TAX 02 422112 PYMNT IN LIEU OF TX-PARKS 02 433295 MINERAL ROYALTIES SUBTOTAL OTHER UNDESIGNATED REVENUE

150,000 45,000 40,000 20,000 -

FY 17 REALIZED 1,155 672,674 139,692 67,248 46,691 25,861 287

FY 18 ESTIMATE 140,000 70,000 40,000 25,000 -

FY 19 ESTIMATE 140,000 67,000 42,000 25,000 -

2,107,588

3,069,096

718,984

1,207,799

INC/(DEC) FY 19 BUDGET FROM FY 18 BUDGET $ % 0% (3,000) -4% 2,000 5% 0% 488,815

68%

GENERAL FUND BALANCE 02 451203 (TO)FROM UNDESIGNATED FUND BAL 02 451205 (TO)FROM DESIG FUND BALANCE

8,360,521 2,943,286

-

-

-

-

-

SUBTOTAL GENERAL FUND BALANCE

11,303,807

-

-

-

-

-

TOTAL UNDESIGNATED REVENUE

116,026,889

107,077,796

106,213,751

108,199,008

1,985,257

2%

DESIGNATED RESOURCES BOARD OF SUPERVISORS 02100 419108 RECOVERED COSTS

-

596

-

-

-

-

COUNTY ADMINISTRATION 02110 419108 RECOVERED COSTS

35,920

58,262

37,000

37,000

-

0%

-

-

-

-

-

-

70,000

(57,400)

-45%

COUNTY ATTORNEY 02120 419120 BOE-COSTS FINANCIAL & MANAGEMENT SERVICES 02130 419108 RECOVERED COSTS

138,000

65,950

127,400

INSURANCE 02132 419108 RECOVERED COSTS

-

9,659

-

-

-

-

-

155

-

-

-

-

INFORMATION TECHNOLOGY 02140 419108 RECOVERED COSTS COMMISSIONER OF REVENUE-COMP 02150 423100 SHARED EXPENSES

200,378

197,467

201,708

212,815

1,800 -

1,878 150

1,800 -

1,800 -

11,107

6%

ASSESSMENT - COUNTY 02152 413304 LAND USE APPLICATION FEE 02152 419108 RECOVERED COSTS

81

-

0% -


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2019 REVENUE ESTIMATES FY 17 REVISED ESTIMATE

FY 17 REALIZED

FY 18 ESTIMATE

FY 19 ESTIMATE

INC/(DEC) FY 19 BUDGET FROM FY 18 BUDGET $ %

TREASURER - COMP BD 02160 423100 SHARED EXPENSES

196,744

192,930

198,060

198,295

235

0%

20,579

224

19,000

24,000

5,000

0%

47,843

353 46,977

48,158

48,237

-

0%

17,700 24,500 3,500 6,000 40,000 -

5,936 27,500 1,946 32,269 -

17,700 24,500 3,500 6,000 40,000 -

-

(17,700) (24,500) (3,500) (6,000) (40,000) -

-100% -100% -100% -100% -100% -

8,500 5,000 80,000 55,000 19,722 701,445 7,500

767 3,045 24,884 35,637 19,771 685,683 8,512

4,500 7,000 73,000 95,000 706,105 7,500

1,417 1,371 36,022 48,916 45,000 709,286 8,428

(3,083) (5,629) (36,978) (46,084) 45,000 3,181 928

-69% -80% -51% -49% 0% 12%

7,500 -

7,500 11,549

7,500 -

7,500 -

-

0% -

-

-

-

-

75,000

47,600

(27,400)

-37%

TREASURER - COLLECTIONS 02162 416010 FEES ELECTORAL BOARD 02170 419108 RECOVERED COSTS 02170 423100 SHARED EXPENSES

79

INTERNAL SERVICES 02180 415212 MILEAGE 02180 415209 PROCEEDS FROM RESALE 02180 415211 SALE OF PHOTOCOPIES 02180 419108 RECOVERED COSTS 02180 419107 GARAGE CHARGES INTERNAL 02180 419111 VEHICLE MAINTENANCE 02180 419112 CANTEEN FUND

COMMONWEALTH ATTORNEY 02200 416011 J&D DELINQUENT COLLECTIONS 02200 416012 GENERAL DISTRICT BBURG DEL COLLECTIONS 02200 416013 GENERAL DISTRICT CBURG DEL COLLECTIONS 02200 416014 CIRCUIT COURT DELINQUENT COLLECTIONS 02200 424401 DOMESTIC VIOLENCE 02200 419104 CONFISCATIONS 02200 423100 SHARED EXPENSES 02200 423200 COMMONWEALTH ATT'Y FEES CIRCUIT COURT 02210 416016 JUDGE'S SECRETARY SALARY 02210 419108 RECOVERED COSTS 02210 419122 JURYREIM GENERAL DISTRICT COURT 02220 414204 COURTHOUSE MAINTENANCE FEES 02221 419108 RECOVERED COSTS

-

32 542

CIRCUIT COURT CLERK 02250 416010 FEES

75,000

82

39,822


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2019 REVENUE ESTIMATES FY 17 REVISED ESTIMATE 02250 410107 JURY FEES 02250 419108 RECOVERED COSTS 02250 423100 SHARED EXPENSES

FY 17 REALIZED

49,810 401,570

47,097 485,947

FY 18 ESTIMATE 404,243

FY 19 ESTIMATE 405,874

8,513 4,005,599 139,074

10,973 3,858,704 165,292

4,071,179 139,074

4,087,289 139,074

135,000 9,000 50 500 140 4,137 8,285 25,000 800 103,000 800 800 10,000 92,000 2,500 53,510 11,000

141,435 7,963 703 81 4,137 8,351 7,448 1,717 107,170 1,368 3,598 33,652 1,862 53,510 5,000 11,000

140,000 8,000 50 500 140 4,137 13,000 800 103,000 800 800 7,000 32,000 2,500 33,250 -

140,000 8,000 50 500 140 4,137 7,000 800 103,000 800 800 7,000 30,000 2,500 33,250 -

4,700 -

946 8,080

5,000 -

24,270 -

INC/(DEC) FY 19 BUDGET FROM FY 18 BUDGET $ % 1,631

0%

16,110 -

0% 0%

SHERIFF - COMP BOARD 02310 419108 RECOVERED COSTS 02310 423100 SHARED EXPENSES 02310 424415 LOCAL JAIL BLOCK GRANT SHERIFF - COUNTY 02320 412301 E-911 TAX 02320 414200 COURTHOUSE SECURITY FEE 02320 414206 JAIL FEES 02320 414207 JAIL - NONCONSECUTIVE DAYS 02320 414208 DNA FEE 02320 415103 INTEREST ON SAVINGS 02320 416010 FEES 02320 419104 CONFISCATIONS 02320 419105 JAIL INMATE TELEPHONE 02320 419106 INMATE MEDICAL REIMBURSEMENT 02320 419108 RECOVERED COSTS 02320 419114 PRISONER/BOARDING 02320 419115 FINGERPRINTING 02320 419123 HEM DRUG TESTING 02320 419124 HEM MONITORING 02320 419125 HEM CONNECTION 02320 414209 BACKGROUND 02320 424404 FEDERAL CONFISCATIONS 02320 424460 WIRELESS 911 02324 419108 RECOVERED COSTS 02323 416158 DONATIONS

(6,000) (2,000) -

0% 0% 0% 0% 0% 0% -46% 0% 0% 0% 0% 0% -6% 0% 0% -

-

FIRE AND RESCUE 02330 419108 RECOVERED COSTS 02330 416158 DONATIONS

-

-

-

139,436 2,383 5,400

214,109 -

214,109 24,270 -

24,270 -

27,612 1,821

24,270 -

-

(24,270) -

ANIMAL CARE AND ADOPTION 023401 416158 DONATIONS 023401 413100 FEES 023401 419108 RECOVERED COSTS

0% -

ANIMAL CONTROL 02340 413100 ANIMAL LICENSES 02340 413101 DOG & CAT STERILIZATION

83

-100% -


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2019 REVENUE ESTIMATES FY 17 REVISED ESTIMATE

FY 17 REALIZED

FY 18 ESTIMATE

FY 19 ESTIMATE

INC/(DEC) FY 19 BUDGET FROM FY 18 BUDGET $ %

GENERAL SERVICES 02400 414204 COURTHOUSE MAINTENANCE FEES 02400 414205 HHS MAINTENANCE FEES 02400 419108 RECOVERED COSTS 02400 419110 HEALTH & HUMAN SVCS UTILITIES

40,000 11,665 168,000 81,330

38,203 14,700 168,984 64,417

40,000 11,665 171,379 81,330

40,000 11,665 171,379 81,330

-

0% 0% 0% 0%

21,500

-

21,500

21,500

-

0%

40,700 16,450

4,396 30,451

5,700 16,450

5,700 16,450

-

0% 0%

81,000 750 15,875 15,840 24,000 5,950 2,000 23,900 20,385

85,828 1,275 25,565 14,708 14,184 6,924 1,280 29,112 3,050

81,000 750 15,875 15,840 24,000 5,950 2,000 23,900 20,385

103,771 950 24,620 15,800 15,340 6,000 1,320 24,970 21,385

22,771 200 8,745 (40) (8,660) 50 (680) 1,070 1,000

1,162,784

16,124 553,824

1,162,784

1,162,784

-

0%

12,000 2,500 52,043 49,392

15,913 14,211 52,043 105 125 49,393

12,000 48,543 49,392

12,000 48,543 49,392

-

0% 0% 0%

70,000 4,515,729 189,704

177,188 4,490,332 171,413

70,000 4,341,656 189,704

70,000 4,559,295 165,643

217,639 (24,061)

0% 5% -13%

MAINTENANCE B&G COURTHOUSE 024002 424415 LOCAL JAIL BLOCK SOLID WASTE COLLECTION 02410 412201 CONSUMER UTILITY TAX 02410 416082 WASTE COLLECTION AND DISPOSAL 02410 424407 LITTER CONTROL GRANT ENGINEERING/ENVIRONMENTAL SVC 02400 413308 BUILDING PERMITS 02400 413309 OCCUPANCY PERMITS 02400 413310 ELECTRICAL PERMITS 02400 413311 MECHANICAL PERMITS 02400 413312 PLUMBING PERMITS 02400 413323 MANUFACTURED HOUSING PERMITS 02400 413325 REINSPECTION PERMITS 02420 413324 SOIL EROSION PERMITS 024290 413327 STORMWATER FEES

28% 27% 55% 0% -36% 1% -34% 4% 5%

CHILDREN'S SERVICES ACT 02510 419108 RECOVERED COSTS 02510 424445 COMPREHENSIVE SERVICES ACT HUMAN SERVICES 02520 419458 CSA ADMINISTRATION 02520 416158 DONATIONS 25202 433107 R.S.V.P. GRANT 25205 413300 USER FEES 25205 419108 RECOVERED COSTS 25205 416156 FLOYD CONTRIBUTION 25205 424412 VJCCCA GRANT SOCIAL SERVICES 02540 419108 RECOVERED COSTS 02540 424102 PUBLIC ASSISTANCE PAYMENTS 02540 434402 FEDERAL PASS THROUGH

84


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2019 REVENUE ESTIMATES FY 17 REVISED ESTIMATE

FY 17 REALIZED

FY 18 ESTIMATE

FY 19 ESTIMATE

INC/(DEC) FY 19 BUDGET FROM FY 18 BUDGET $ %

PARKS AND RECREATION 27001 415201 PROPERTY RENTAL 27001 419108 RECOVERED COSTS 27002 416010 ADULT EDUCATION FEES 27004 416010 SWIMMING POOL FEES 27005 416010 SENIOR EDUCATION FEES 27006 416010 ATHLETIC FEES 27007 416010 COMMUNITY RECREATION FEES 27008 416010 SENIOR TOUR FEES 27009 416010 OUTDOOR RECREATION FEES 27010 416010 SPECIAL PROGRAMS 27011 416010 SUMMER FEES 27012 416158 FUNDRAISING 27014 416168 SCHOLARSHIP 27016 416010 MEADOWBROOK SENIOR PROGRAMS

1,500 9,000 71,600 500 38,000 5,500 13,000 12,000 1,000 12,000 -

2,800 1,250 1,135 66,460 825 42,117 14,713 15,914 195 29,383 562 -

2,400 72,000 500 38,000 13,000 12,000 1,000 24,700 500 -

3,830 72,000 500 38,600 13,000 12,000 1,000 24,700 500 -

1,430 600 -

60% 0% 0% 2% 0% 0% 0% 0% 0% -

22,000 46,000 3,700 64,166 15,000 15,000 214,294 -

25,157 16,822 49,816 3,884 67,542 15,000 15,000 2,837 214,835 30,691

22,000 16,000 40,000 3,700 67,548 15,000 15,000 206,965 -

25,000 12,000 45,000 7,700 67,548 15,000 15,000 219,411 -

3,000 (4,000) 5,000 4,000 12,446 -

14% -25% 13% 108% 0% 0% 0% 6% -

5,427 1,000 4,000 22,000 1,000 1,200 1,500 500 4,500 -

10,355 9,006 17,217 890 1,975 1,575 415 3,900 852

5,427 1,000 4,000 22,000 1,000 1,200 1,500 500 4,500 -

5,427 2,500 6,980 22,000 1,050 1,625 1,825 1,500 520 -

1,500 2,980 1,050 625 625 20 (4,500) -

0% 150% 75% 0% 63% 52% 0% 4% -100% -

REGIONAL LIBRARY 02710 415211 SALE OF PHOTOCOPIES 02710 416010 SALE OF PASSPORTS 02710 416151 LIBRARY FINES 02710 416152 LIBRARY FEES 02710 416156 FLOYD CONTRIBUTION 02710 416159 BLACKSBURG CONTRIBUTION 02710 416160 CHRISTIANSBURG CONTRIBUTION 02710 419108 RECOVERED COSTS 02710 424409 STATE LIBRARY GRANT 02710 416158 DONATIONS PLANNING & GIS 02800 413307 REZONING AND SUBDIVISION PERMT 02800 413314 SITE PLAN REVIEW 02801 413315 ZONING PERMIT 02800 413316 TECHNOLOGY FEE 02800 413340 SUBDIVISION REVIEW MAJOR PRE 02800 413333 SUBDIVISON REVIEW MAJOR 02800 413334 SUBDIVISION REVIEW MINOR 02800 413335 SUBDIVISION REVIEW BL 02800 416161 SALE OF MAPS, ORDINANCES 02800 413301 AUTOMOBILE GRAVEYARD LICENSE 02800 419108 RECOVERED COSTS

85


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2019 REVENUE ESTIMATES FY 17 REVISED ESTIMATE

FY 17 REALIZED

FY 18 ESTIMATE

FY 19 ESTIMATE

INC/(DEC) FY 19 BUDGET FROM FY 18 BUDGET $ %

ECONOMIC DEVELOPMENT 02810 419108 RECOVERED COSTS 02810 424500 GOVERNOR'S OPPORTUNITY OTHER AGENCIES 02910 422113 EXTENSION OFFICE REIMBURSEMENT 02910 WIRELESS 911 REVENUE 02910 419108 RECOVERED COSTS

-

-

-

-

-

-

40,211 -

45,215 -

40,211 -

-

(40,211) -

-100% -

(91,700) (4,500)

(63,318) -

(91,700) (4,500)

-

91,700 4,500

-100% -100%

ADJUSTMENTS 02990 418306 ADJ FOR INTERNAL SERVICES 02990 451202 (TO) FROM AUTO GRVYD RESERVE TOTAL DESIGNATED

13,940,584

13,311,450

13,846,537

13,952,333

105,796

1%

129,967,473

120,389,246

120,060,288

122,151,341

2,091,053

2%

03 415102 INTEREST ON INVESTMENTS 03 416010 FEES 03 451204 FUND BALANCE

1,000 14,000 2,600

216 11,225 -

1,000 14,000 2,600

1,000 14,000 2,600

-

0% 0% 0%

TOTAL LAW LIBRARY

17,600

11,441

17,600

17,600

-

0%

55,000 10,000 390,000 125,000 384,854 117,270 30,000 41,503 10,000 5,000 5,000 3,500 30,000 5,000

69,550 650 16,669 484,866 22,409 384,854 117,270 25,558 2,060 124,247 11,500 16,692 19,588 2,201 1,012 -

50,000 300,000 30,000 97,500 158,938 5,000 30,000 5,000 5,000 3,500 25,000 -

50,000 300,000 30,000 97,500 158,938 5,000 30,000 5,000 5,000 3,500 25,000 -

-

0% 0% 0%

TOTAL GENERAL FUND RESOURCES LAW LIBRARY

SCHOOL OPERATING FUND LOCAL DESIGNATED RESOURCES 09 415201 RENTS 09 416121 TUITION - PRIVATE SOURCES 09 416122 RECOVERED COSTS 09 416125 TRANSPORTATION OF PUPILS 09 418128 REIMBURSEMENTS - AFTER SCHOOL PROGRAM 09 418129 REIMBURSEMENTS - PAYROLL 09 418301 OTHER REBATES AND REFUNDS 09 418302 E-RATE UNIVERSAL SERVICE DISCOUNTS 09 418910 INSURANCE ADJUSTMENTS 09 418992 RECOVERED COSTS 09 418993 DONATIONS 09 440405 OTHER STATE AID 09 418994 BENEFITS OTHER STATE AGENCIES 09 418995 SALE OF SUPPLIES 09 418998 SALE OF SCHOOL BUSES 09 418999 MISCELLANEOUS 09 419100 OTHER FUNDS 09 419101 TUITION-OTHER LOCALITY

86

0% 0% 0% 0% 0% 0% 0% 0% -


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2019 REVENUE ESTIMATES FY 17 REVISED ESTIMATE SUBTOTAL LOCAL DESIGNATED RESOURCES

FY 17 REALIZED

FY 18 ESTIMATE

FY 19 ESTIMATE

INC/(DEC) FY 19 BUDGET FROM FY 18 BUDGET $ %

1,212,127

1,299,126

709,938

709,938

-

0%

225,000

255,408

225,000

225,000

-

0%

STATE SOQ 09 424201 STATE SALES TAX 09 424202 BASIC STATE AID - SOQ 09 424204 REMEDIAL SUMMER 09 424207 GIFTED EDUCATION SOQ 09 424208 REMEDIAL EDUCATION SOQ 09 424210 TEXTBOOKS 09 424212 SPECIAL EDUCATION SOQ 09 424217 VOCATIONAL EDUCATION SOQ 09 424221 FICA INSTRUCTIONAL SOQ 09 424267 ENGLISH-2ND LANGUAGE 09 424222 GROUP LIFE 09 424225 RETIREMENT

11,505,690 26,056,907 17,614 281,261 750,029 643,267 3,357,551 685,573 1,634,828 141,207 111,332 3,375,130

11,205,366 26,176,677 280,883 770,344 642,404 3,353,045 684,653 1,632,634 155,168 111,183 3,370,600

11,549,662 25,919,409 25,030 279,780 746,081 639,881 3,339,879 681,965 1,626,224 160,877 110,746 3,736,235

11,829,361 27,063,266 16,843 286,242 701,000 588,197 3,388,165 730,208 1,664,874 173,023 110,992 3,680,248

279,699 1,143,857 (8,187) 6,462 (45,081) (51,684) 48,286 48,243 38,650 12,146 246 (55,987)

SUBTOTAL STATE SOQ

48,560,389

48,382,957

48,815,769

50,232,419

1,416,650

782,800 408,339 -

701,030 -

570,000 394,020 264,009 170,000

570,000 441,700 -

47,680 (264,009) (170,000)

0% 12% -100% -100%

SUBTOTAL INCENTIVE PROGRAMS

1,191,139

701,030

1,398,029

1,011,700

(386,329)

-28%

STATE CATEGORICAL 09 440220 OTHER CATEGORICAL 09 424246 SPECIAL EDUCATION HOMEBOUND 09 424247 SPECIAL EDUCATION HOSPITAL 09 440259 SPECIAL EDUCATION FOSTER CARE

60,771 68,206 429,338 -

190,071 43,401 384,808 69,268

44,269 436,800 -

65,723 457,358 -

21,454 20,558 -

48% 5% -

558,315

687,548

481,069

523,081

42,012

9%

144,090 15,717 86,480 88,788 191,328 508,937

16,835 40,184 91,130 207,439 508,239

74,126 15,717 88,725 89,725 207,439 113,284

94,150 15,717 79,085 90,545 193,069 64,437

20,024 (9,640) 820 (14,370) (48,847)

DESIGNATED STATE REVENUE 09 422111 STATE RECORDATION TAX

INCENTIVE PROGRAMS 09 424276 EDUCATIONAL TECHNOLOGY 09 AT RISK MONIES 09 COMPENSATION SUPPLEMENT 09 E-BACKPACK

SUBTOTAL STATE CATEGORICAL LOTTERY FUNDED PROGRAMS 09 424205 FOSTER CARE 09 424211 ISAEP/GED FUNDING 09 424218 VOCATIONAL EDUCATION 09 424210 TEXTBOOKS 09 424223 ALGEBRA READINESS SOL 09 424228 READING INTERVENTION 09 424265 AT RISK

87

2% 4% -33% 2% -6% -8% 1% 7% 2% 8% 0% -1% 3%

27% 0% -11% 1% -7% -43%


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2019 REVENUE ESTIMATES FY 17 REVISED ESTIMATE 150,971 307,160 851,795 755,580 6,551 -

FY 17 REALIZED 296,206 307,567 809,382 748,024 6,740 23,691

FY 18 ESTIMATE 153,060 1,597,780 817,451 748,024 6,740 11,120

FY 19 ESTIMATE 152,265 1,639,811 867,369 722,456 7,032 11,249

SUBTOTAL LOTTERY FUNDED PROGRAMS

3,107,397

3,055,437

3,923,191

3,937,185

13,994

0%

SUBTOTAL STATE DESIGNATED REVENUE

53,642,240

53,082,381

54,843,058

55,929,385

1,086,327

2%

2,773 579,903 11,769 46,783 2,361,123 297,579 336,176 62,441 1,592

1,850,724 24,500 160,000 23,243 44,000 1,967,508 138,387 302,279 51,416 -

1,700,724 2,500 160,000 23,243 44,000 1,967,508 148,024 252,279 51,416 -

(150,000) (22,000) 9,637 (50,000) -

-8% -90% 0% 0% 0% 0% 7% -17% 0% -

4,635,404

5,601,076

4,562,057

4,349,694

(212,363)

-5%

50,401,228

47,332,292

46,482,664

47,982,664

1,500,000

3%

50,401,228

47,332,292

46,482,664

47,982,664

1,500,000

3%

109,890,999

107,314,876

106,597,717

108,971,681

2,373,964

2%

2,730,574

1,041,388

2,683,181

2,206,710

09 424272 ALTERNATIVE EDUCATION 09 424273 SUPP SUPPORT 09 424275 REDUCE K-3 CLASSES 09 424281 AT RISK FOUR YEAR OLDS 09 424290 TEACHER MENTOR 09 424416 PROJECT GRADUATION REGIONAL

DESIGNATED FEDERAL REVENUE 09 433201 ADULT BASIC EDUCATION 09 433202 FAMILY LITERACY/CHAPTER I 09 433203 ESEA CHAPTER II BLOCK GRANT 09 433206 GAPS EDUCATION 09 433208 FOREST RESERVE FUNDS 09 433209 JOB PARTNERSHIP TR. ACT 09 433211 MEDICAID REIMBURSEMENTS 09 433212 TITLE III 09 433214 HOMELESS FUNDING 09 433215 FEDERAL STIMULUS FUNDING 09 433216 ARRA84.386 09 433217 ARRA84.389 09 433218 ARRA84.391 09 433219 SPECIAL EDUCATION-P.L. 94-141 09 433224 VOCATIONAL EDUC-CATEGORICAL 09 433226 EESA PL 98-377 TITLE II 09 433228 DRUG FREE SCHOOL PAYMENTS 09 433222 JOB STIMULUS FUNDS 09 433290 OTHER FEDERAL FUNDS-DQE 09 433234 DETENTION HOME READING PROGRAM SUBTOTAL FEDERAL DESIGNATED

TRANSFERS (TO) FROM OTHER FUNDS 09 451100 TRANSFER FROM GENERAL FUND TOTAL TRANSFERS TOTAL SCHOOL OPERATING FUND RESOURCES

1,868,208 30,000 160,000 24,884 44,000 1,967,508 148,655 343,283 48,866 -

1,900,939

INC/(DEC) FY 19 BUDGET FROM FY 18 BUDGET $ % (795) -1% 42,031 3% 49,918 6% (25,568) -3% 292 4% 129 1%

SCHOOL NUTRITION FUND 11 416124 NUTRITION RECEIPTS

88

(476,471)

-18%


COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2019 REVENUE ESTIMATES FY 17 REVISED ESTIMATE

FY 17 REALIZED 782,338 (46,148) 26,585 57,587 2,027,247 3,046

FY 18 ESTIMATE 51,478 2,326,518 -

FY 19 ESTIMATE 51,478 2,326,518 -

INC/(DEC) FY 19 BUDGET FROM FY 18 BUDGET $ % 0% 0% -

11 416126 NUTRITION PRE 11 416126 NUTRITION FEES 11 418999 MISC FEES 11 424215 STATE AID SCHOOL FOOD PROGRAM 11 433213 FEDERAL AID-SCH FOOD PROGRAM 11 415102 INTEREST

56,000 2,242,698 -

TOTAL SCHOOL NUTRITION FUND

5,029,272

3,892,043

5,061,177

4,584,706

(476,471)

-9%

19 451100 TRANSFER FROM GENERAL FUND 19 INTEREST 19 OTHER REVENUE/FUND BALANCE

2,277,481 -

2,277,481 3,800 -

1,524,000 -

1,550,000 -

26,000 -

2% -

TOTAL SCHOOL CAPITAL PROJECTS FUND

2,277,481

2,281,281

1,524,000

1,550,000

26,000

2%

12 451110 TRANSFER FROM GENERAL FUND

6,616,815

6,616,815

1,678,000

2,337,500

659,500

39%

TOTAL COUNTY CAPITAL PROJECTS FUND

6,616,815

6,616,815

1,678,000

2,337,500

659,500

39%

18 415107 OTHER INTEREST 18 419108 QSCB2 INTEREST SUBSIDY 18 SCHOOL ENERGY BOND SAVINGS (TRANSFER FROM SCHOOL OPER) 18 COURTHOUSE MAINTENANCE FEES 18 RENT INCOME 18 TRANSFER FROM COUNTY CAPITAL 18 TRANSFER FROM SCHOOL CAPITAL FUND 18 451100 TRANSFER FROM GENERAL FUND

1,347,447 408,660 79,982 186,471 21,336,953

1,254,473 408,660 55,935 186,480 21,181,390

1,347,447 408,660 79,982 186,471 21,336,953

1,347,447 408,660 79,982 186,471 21,336,953

-

0% 0% 0% 0% 0%

TOTAL DEBT SERVICE FUND

23,359,513

23,086,938

23,359,513

23,359,513

-

0%

451110 TRANSFER FROM GENERAL FUND

309,855

102,332

380,000

380,000

-

0%

TOTAL EDA

309,855

102,332

380,000

380,000

-

0%

277,469,008

263,694,972

258,678,295

263,352,341

4,674,046

2%

(73,995,777)

(2,185,500)

3%

189,356,564

2,488,546

1%

SCHOOL CAPITAL PROJECTS FUND

COUNTY CAPITAL PROJECTS FUND

DEBT SERVICE FUND

EDA

TOTAL RESOURCES ALL FUNDS (INCLUDING TRANSFERS) INTERFUND TRANSFERS GRAND TOTAL ALL FUNDS (EXCLUDING INTERFUND TRANSFERS)

(81,350,992) 196,118,016

89

(77,918,970) 185,776,002

(71,810,277) 186,868,018


Montgomery County, Virginia Fiscal Year 2019 APPROVED Budget

EXPENDITURE PLANS


Montgomery County, Virginia Revenue Sharing

VOTERS Board of Supervisors County Administrator Deputy County Administrator Revenue Sharing

REVENUE SHARING : 92


REVENUE SHARING

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Refunds

$195,000

$176,193

$195,000

$195,000

$-

$195,000

$-

$195,000

$176,193

$195,000

$195,000

$-

$195,000

$-

Adjustment for Revenue Refunds

$-

$-

$-

$-

$-

$-

$-

TOTAL DESIGNATED REVENUE

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$195,000

$176,193

$195,000

$195,000

$-

$195,000

$-

TOTAL REVENUES

$195,000

$176,193

$195,000

$195,000

$-

$195,000

$-

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

REVENUE SHARING : 93


REVENUE SHARING

About Payments to the City of Radford as part of a revenue sharing agreement between the County and the City are budgeted here. Payments are equal to 27.5% of all revenue collected in the 177 Corridor and are made semiannually to the City of Radford.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. â&#x20AC;˘ No Notable Base Budget Adjustments

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. â&#x20AC;˘ No Addenda Added

REVENUE SHARING : 94


Montgomery County, Virginia Board of Supervisors

VOTERS Board of Supervisors

BOARD OF SUPERVISORS : 96


BOARD OF SUPERVISORS

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Board of Supervisors

$316,234

$264,675

$265,881

$265,762

$-

$265,762

$(119)

TOTAL EXPENDITURES

$316,234

$264,675

$265,881

$265,762

$-

$265,762

$(119)

Personal Services

$152,704

$144,072

$152,501

$152,382

$-

$152,382

$(119)

Operations & Maintenance

$156,840

$118,668

$113,380

$113,380

$-

$113,380

$-

EXPENDITURES BY CLASSIFICATION

Capital Outlay

$6,690

$1,935

$-

$-

$-

$-

$-

$316,234

$264,675

$265,881

$265,762

$-

$265,762

$(119)

$-

$596

$-

$-

$-

$-

$-

$-

$596

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$316,234

$264,079

$265,881

$265,762

$-

$265,762

$(119)

TOTAL REVENUES

$316,234

$264,675

$265,881

$265,762

$-

$265,762

$(119)

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

BOARD OF SUPERVISORS : 97


BOARD OF SUPERVISORS

About There are seven members of the Board of Supervisors, each elected from one of the seven geographic districts. The Board of Supervisors serves as the County’s legislative arm, with both administrative and legislative responsibilities. Terms are for four years; three or four seats are up for re-election each odd year.

Board of Supervisors The Board sets the annual budget and local tax rates, enacts ordinances governing the County and its citizens, sets policies and oversees their administration. The Board also appoints members of various boards and committees, and adopts the County’s comprehensive land use plan and related ordinances.

Highlights • Montgomery County sold the former Blacksburg High School property to HS Development, L.L.C., for $3 million. • The County sold the front 5.49 acre parcel of the former Blacksburg Middle School site to Midtown Redevelopment L.L.C., for $2.5 million. • The Board of Supervisors honored 37 fire and rescue volunteers, each with over 40 years of experience, representing 1,673 combined service. • County Twitter followers increased by 23 percent to 3465 and YouTube viewers totaled 2,570 for Board of Supervisors Meetings. • The County launched a U.S. Flag Etiquette program. Periodically, Montgomery County will coordinate with Boy Scout Troop 141 and Cub Scout Pack 141 of Christiansburg and the Boy Scout Troop 348 and Cub Scout Pack 348 of Riner to empty the flag disposal boxes and retire the flags properly and respectfully through a flag retirement ceremony that abides by the United States Flag Code. • In December, the County said farewell to Annette Perkins and Gary Creed as members of the Montgomery County Board of Supervisors. Annette Perkins was initially elected in 1998 and served as Chair in 2008, 2009 and 2010 and Vice Chair in 2003 and 2004, totaling nearly 20 years of service on the board. Gary Creed was first elected in 2002 and served as Chair in 2005 and Vice Chair in 2016. Last year, he retired from the board with a total of 15 years of service. • In January, Sara Bohn, District A, and Steve Fijalkowski, District C, began serving as representatives on the Montgomery County Board of Supervisors.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments BOARD OF SUPERVISORS : 98


BOARD OF SUPERVISORS

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. â&#x20AC;˘ No Addenda Added

BOARD OF SUPERVISORS : 99


Montgomery County, Virginia County Administration

VOTERS Board of Supervisors County Administrator

Administration Emergency Services Human Resources Public Information

COUNTY ADMINISTRATION : 100


COUNTY ADMINISTRATION

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Administration

$737,856

$703,000

$704,961

$683,681

$-

$683,681

Emergency Services

$144,605

$123,559

$139,149

$151,569

$1,442

$153,011

$13,862

$731,741

$561,946

$683,925

$681,936

$-

$681,936

$(1,989)

Human Resources Public Information TOTAL EXPENDITURES

$(21,280)

$260,962

$228,949

$246,185

$270,236

$-

$270,236

$24,051

$1,875,164

$1,617,454

$1,774,220

$1,787,422

$1,442

$1,788,864

$14,644

$1,292,818

$1,244,375

$1,291,218

$1,304,420

$-

$1,304,420

$13,202

$557,882

$348,933

$480,502

$483,002

$1,442

$484,444

$3,942

$24,464

$24,147

$2,500

$-

$-

$-

$(2,500)

$1,875,164

$1,617,454

$1,774,220

$1,787,422

$1,442

$1,788,864

$14,644

$35,920

$58,262

$37,000

$37,000

$-

$37,000

$-

$35,920

$58,262

$37,000

$37,000

$-

$37,000

$-

$1,839,244

$1,559,192

$1,737,220

$1,750,422

$1,442

$1,751,864

$14,644

$1,875,164

$1,617,454

$1,774,220

$1,787,422

$1,442

$1,788,864

$14,644

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

COUNTY ADMINISTRATION : 101


COUNTY ADMINISTRATION

About County Administration includes Administration, Emergency Services, Human Resources and Public Information. The County Administrator, appointed by and accountable to the Board of Supervisors, leads County operations.

Administration The County Administrator guides and directs the day-to-day operations of County government under the authority of the Board of Supervisors and has ultimate responsibility for all phases of local government. The County Administrator is responsible for recommending policies and implementing programs for the Board of Supervisors, and for ensuring compliance with federal, state and local laws.

Emergency Services The Emergency Services Office coordinates fire and rescue services throughout the County and staffs the Fire and Rescue Commission.

Human Resources Human Resources develops, recommends and interprets human resources policies for employees. Recruitment, selection, retention efforts and employee training programs, along with compensation and benefit programs, are managed through this office. The office also handles employee events, wellness initiatives including an on-site clinic, worker’s compensation, employee performance evaluations, incentive programs and employee service awards.

Public Information Public Information is the primary resource for information about programs and services. The office encourages citizen input into the local government process and links residents, the news media, and other groups to County government.

Highlights • Traded in obsolete and expired AED units and purchased new ones that are compatible with regional rescue vehicles to promote employee and visitor safety at the Government Center. The trade in value helped us get new units for $18K, saving approximately $22K with trade-in allowances. • Negotiated medical (Anthem), dental (Delta Dental) and prescription benefits, allowing employee premiums to remain constant for the sixth consecutive year. • The Public Information Office received one PRSA Gold Summit Award and three Silver Summit Awards for its videos. • The Annual Report video received an APEX Award of Excellence.

COUNTY ADMINISTRATION : 102


COUNTY ADMINISTRATION

Personnel DEPARTMENT

FY 18 Approved FTE

FY 19 Approved FTE

Change

Administration

5

5

0

Emergency Services

1

1

0

Human Resources

4

4

0

Public Information

3

3

0

TOTAL

13

13

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $1,442 is Added for Increased Operating Costs of the Emergency Services Coordinator – Additional funding is added for the increased operating needs of the Emergency Services Coordinator. Increases include telephone costs ($200), training costs ($1,192), and basic office supplies ($50).

COUNTY ADMINISTRATION : 103


Montgomery County, Virginia County Attorney

VOTERS Board of Supervisors County Attorney

COUNTY ATTORNEY : 104


COUNTY ATTORNEY

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT County Attorney

$374,924

$341,896

$291,646

$313,938

$-

$313,938

$22,292

$374,924

$341,896

$291,646

$313,938

$-

$313,938

$22,292

Personal Services

$270,444

$262,988

$279,579

$301,871

$-

$301,871

$22,292

Operations & Maintenance

$104,480

$78,908

$12,067

$12,067

$-

$12,067

$-

$-

$-

$-

$-

$-

$-

$-

$374,924

$341,896

$291,646

$313,938

$-

$313,938

$22,292

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$374,924

$341,896

$291,646

$313,938

$-

$313,938

$22,292

TOTAL REVENUES

$374,924

$341,896

$291,646

$313,938

$-

$313,938

$22,292

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Recovered Costs TOTAL DESIGNATED REVENUE

COUNTY ATTORNEY : 105


COUNTY ATTORNEY

About The County Attorney defends or brings actions in which the County and any of its boards, officials, departments, or employees is a party. This division also drafts and prepares County ordinances, leases, bonds, deeds and contracts in which the County is a party.

County Attorney The County Attorney is appointed by the Board of Supervisors. The County Attorney represents and counsels the Board of Supervisors, County boards, commissions, departments, agencies, officials and employees on all legal and civil matters involving County government.

Personnel DEPARTMENT

FY 18 Approved FTE

FY 19 Approved FTE

Change

County Attorney

2

2

0

TOTAL

2

2

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added

COUNTY ATTORNEY : 106


Montgomery County, Virginia Financial and Management Services

VOTERS Board of Supervisors County Administrator Deputy County Administrator Financial and Management Services

Finance

Purchasing

FINANCIAL AND MANAGEMENT SERVICES : 108


FINANCIAL AND MANAGEMENT SERVICES

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Finance Purchasing TOTAL EXPENDITURES

$930,462

$874,593

$981,974

$1,038,099

$(39,454)

$998,645

$176,189

$172,791

$178,876

$184,525

$-

$184,525

$16,671 $5,649

$1,106,651

$1,047,385

$1,160,850

$1,222,624

$(39,454)

$1,183,170

$22,320

$933,161

$885,721

$987,360

$1,049,134

$(39,454)

$1,009,680

$22,320

$173,490

$161,664

$173,490

$173,490

$-

$173,490

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$-

$-

$-

$-

$-

$-

$-

$1,106,651

$1,047,385

$1,160,850

$1,222,624

$(39,454)

$1,183,170

$22,320

REVENUE BY CLASSIFICATION $138,000

$65,950

$127,400

$127,400

$(57,400)

$70,000

$(57,400)

TOTAL DESIGNATED REVENUE

Local Recovered Costs

$138,000

$65,950

$127,400

$127,400

$(57,400)

$70,000

$(57,400)

TOTAL UNDESIGNATED REVENUE

$968,651

$981,435

$1,033,450

$1,095,224

$17,946

$1,113,170

$79,720

$1,106,651

$1,047,385

$1,160,850

$1,222,624

$(39,454)

$1,183,170

$22,320

TOTAL REVENUES

FINANCIAL AND MANAGEMENT SERVICES : 109


FINANCIAL AND MANAGEMENT SERVICES

About Financial and Management Services (FMS) is responsible for ensuring the integrity of public funds by developing and monitoring compliance with internal controls and financial policies and procedures. The division is responsible for payroll, accounts payable, risk management, and purchasing. This division is also charged with the development and execution of the County’s operating budget and Capital Improvement Program (CIP). FMS also provides County Administration with financial reports and performs billing, collection and customer service for the Public Service Authority (PSA). The division also provides financial services to the Economic Development Authority (EDA), the Metropolitan Planning Organization (MPO), the Montgomery County Joint Tourism program, the New River Valley Emergency Communications Regional Authority (911 Authority), and the MBC Development Corporation.

Finance The Finance Department maintains accounting records related to the County’s financial system and prepares and distributes monthly expenditure reports. Finance also processes invoices for payment, payroll, and all state, federal and IRS earnings-related forms. In addition, the Finance Department performs billing, collection and customer service functions for the Public Service Authority.

Budget The Budget Office develops and administers the County’s budget and Capital Improvement Program (CIP). Budget staff perform budget and financial analyses, revenue forecasting, budget monitoring, program analysis, economic analysis, and special studies on County programs.

Purchasing The Purchasing Department assists County departments with purchases of $2,500 or more on an as-needed basis. Formal invitations for bid and requests for proposal are developed, issued and awarded in accordance with the Virginia Public Procurement Act. Purchase orders are issued upon award of the solicitations.

Highlights • Standard and Poor’s Ratings raised the rating on Montgomery County’s general obligation (GO) debt from AA to AA+. Montgomery County is one of 19 out of the 95 counties in Virginia that have received an AA+ or AAA rating from Standard & Poor’s. • The Finance Team Received a Certificate of Excellence in Financial Reporting for the 30th consecutive year from the Government Finance Officers Association. • The National Institute of Governmental Purchasing recognized Montgomery County with the 04 Outstanding Agency Accreditation Achievement Award. Only 143 out of 2,900 governmental agencies in the US and Canada have received this distinction.

FINANCIAL AND MANAGEMENT SERVICES : 110


FINANCIAL AND MANAGEMENT SERVICES

Personnel FY 18 Approved FTE

FY 19 Approved FTE

Change

Finance

10

9

-1

Purchasing

2

2

0

TOTAL

12

11

-1

DEPARTMENT

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • ($57,400) is Reduced from the Finance Department’s Revenue Budget and ($39,454) is reduced from Expenditures including the Reduction of 1 FTE – The County’s Finance Department processes Public Services Authority (PSA) payments and provides other financial assistance to the PSA. As a result, two positions have been fully funded by revenue received from the PSA for work performed in the Finance Department. One of these positions is vacant and no longer needed. Therefore, the cost of this position and one FTE is being eliminated from the Finance Department along with the estimated revenue used to support the position.

FINANCIAL AND MANAGEMENT SERVICES : 111


Montgomery County, Virginia Insurance

VOTERS Board of Supervisors County Administrator Deputy County Administrator Financial and Management Services

Insurance

INSURANCE : 112


INSURANCE

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Insurance TOTAL EXPENDITURES

$257,962

$222,530

$257,962

$257,962

$-

$257,962

$-

$257,962

$222,530

$257,962

$257,962

$-

$257,962

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay

$6,707

$9,207

$6,707

$6,707

$-

$6,707

$-

$200,159

$198,415

$200,159

$200,159

$-

$200,159

$-

$51,096

$14,908

$51,096

$51,096

$-

$51,096

$-

$257,962

$222,530

$257,962

$257,962

$-

$257,962

$-

$-

$9,659

$-

$-

$-

$-

$-

$-

$9,659

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$257,962

$212,871

$257,962

$257,962

$-

$257,962

$-

TOTAL REVENUES

$257,962

$222,530

$257,962

$257,962

$-

$257,962

$-

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

INSURANCE : 113


INSURANCE

About Insurance coverage for County buildings and their contents at replacement cost value, risk management consulting services and liability insurance for County officials are paid from this division. It also covers costs associated with the County’s Risk Management Plan.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added

INSURANCE : 114


Montgomery County, Virginia Information Technology

VOTERS Board of Supervisors County Administrator Deputy County Administrator Information Technology

INFORMATION TECHNOLOGY : 116


INFORMATION TECHNOLOGY

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Information Technology

$1,606,288

$1,548,303

$1,558,003

$1,595,843

$160,000

$1,755,843

$197,840

$1,606,288

$1,548,303

$1,558,003

$1,595,843

$160,000

$1,755,843

$197,840

Personal Services

$788,374

$779,094

$891,017

$928,857

$-

$928,857

$37,840

Operations & Maintenance

$641,940

$604,641

$507,517

$507,517

$145,000

$652,517

$145,000

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay

$175,974

$164,568

$159,469

$159,469

$15,000

$174,469

$15,000

$1,606,288

$1,548,303

$1,558,003

$1,595,843

$160,000

$1,755,843

$197,840

$-

$155

$-

$-

$-

$-

$-

$-

$155

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$1,606,288

$1,548,148

$1,558,003

$1,595,843

$160,000

$1,755,843

$197,840

TOTAL REVENUES

$1,606,288

$1,548,303

$1,558,003

$1,595,843

$160,000

$1,755,843

$197,840

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

INFORMATION TECHNOLOGY : 117


INFORMATION TECHNOLOGY

About Information Technology (IT) is responsible for the complete life-cycle support of the software applications and technology infrastructure used by County departments and offices. The IT department supports the computing technology and telecommunications in all County facilities.

Information Technology IT supports over 100 systems and applications in a high availability, 24X7 environment and over 1,500 end-user devices, including PCs, laptops, printers, and phones.

Highlights • The IT department participated in COPsync, a law enforcement, real time information sharing network which involved the schools and the Sheriff’s Office. • Montgomery County also won the Digital Counties Award for the fourth year in a row. • Launched a cybersecurity awareness campaign for all employees and provided training.

Personnel FY 18 Approved FTE

DEPARTMENT

FY 19 Approved FTE

Change

Information Technology

9.5

9.5

0

TOTAL

9.5

9.5

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect INFORMATION TECHNOLOGY : 118


INFORMATION TECHNOLOGY reduced revenue and/or expense needed to equalize revenue shortfalls. • $36,000 is Added to Increase Internet Bandwidth – Additional funding is added to expand the County’s private and public internet bandwidth connection. Current internet bandwidth is running at capacity at peak periods creating delays. Additional bandwidth will address the current delays and provide for support for future demand. • $69,000 is Added for Enterprise Content Management Expansion and Maintenance – Additional funding is added for the Laserfiche maintenance for the 25 existing Laserfiche users in the Sheriff’s Office, Human Resources, and Information Technology ($14,300) and to add an additional 25 user licenses in the Sheriff’s Office, the Planning and GIS Office, County Administration, and the Commissioner of the Revenue’s Office ($26,800). Additional funding is also added for DocuSign services that allow for electronic signatures on County documents ($27,900). Laserfiche and DocuSign are key components of the County-wide Content Management program that is designed to help the County more effectively manage electronic and workflow information. • $35,000 is Added for Software Maintenance Costs – Additional funding is added to cover the cost of cyber security software maintenance for cyber security software purchased in FY 18 ($20,000) and to cover the cost of Sitefinity software maintenance for web content management software purchased in FY 18 ($15,000). • $20,000 is Added for the Purchase of Identity and Authentication Management (IAM) Software – Additional funding is added to cover Identity and Authentication Management (IAM) software which is phase 2 of the County’s cyber security initiative, which includes user password management, use of social media IDs, single sign-on, and management of employee and/or citizen account information to support the personalization of sites. • Note: $250,000 is included in the FY 19 capital budget to address future infrastructure issues. These funds are located in the County Capital tab at the end of the budget document.

INFORMATION TECHNOLOGY : 119


Montgomery County, Virginia Commissioner of the Revenue Compensation Board VOTERS Commissioner of the Revenue

Compensation Board

COMMISSIONER OF THE REVENUE : 120


COMMISSIONER OF THE REVENUE

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Commissioner of the Revenue

$593,302

$534,934

$535,339

$548,900

$-

$548,900

$13,561

TOTAL EXPENDITURES

$593,302

$534,934

$535,339

$548,900

$-

$548,900

$13,561

$582,899

$530,403

$530,264

$543,825

$-

$543,825

$13,561

$9,203

$4,531

$5,075

$5,075

$-

$5,075

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$1,200

$-

$-

$-

$-

$-

$-

$593,302

$534,934

$535,339

$548,900

$-

$548,900

$13,561

REVENUE BY CLASSIFICATION $200,378

$197,467

$201,708

$212,815

$-

$212,815

$11,107

TOTAL DESIGNATED REVENUE

State Shared Expenses

$200,378

$197,467

$201,708

$212,815

$-

$212,815

$11,107

TOTAL UNDESIGNATED REVENUE

$392,924

$337,467

$333,631

$336,085

$-

$336,085

$2,454

TOTAL REVENUES

$593,302

$534,934

$535,339

$548,900

$-

$548,900

$13,561

COMMISSIONER OF THE REVENUE : 121


COMMISSIONER OF THE REVENUE

About The Commissioner of the Revenue is an elected Constitutional Officer responsible for assessing the fair market value of all property, personal and business, subject to taxation and maintaining real estate ownership records. This division accounts for the costs shared between the County and the State Compensation Board.

Commissioner of the Revenue The Commissioner of the Revenue Division assesses all tangible personal property in accordance with the Code of Virginia, verifies personal property data filed by taxpayers, calculates assessments and taxes, and issues the personal property tax book annually. It also assists taxpayers with filing state income tax returns.

Highlights • Personal property tax proration was implemented so owners only pay for the months they own a vehicle. • Maintained real estate ownership information through property transfers and subdivision of parcels. • Administered tax relief for the elderly, disabled and veterans for 916 citizens. • Ensured 4,375 taxable businesses are assessed by the County.

Personnel FY 18 Approved FTE

FY 19 Approved FTE

Change

Commissioner of the Revenue

8

8

0

TOTAL

8

8

0

DEPARTMENT

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan. • Base Compensation Board Revenue Adjustments – A total of $11,107 is added to the Commissioner’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved

COMMISSIONER OF THE REVENUE : 122


COMMISSIONER OF THE REVENUE budget and reconciled by the County for FY 18 and FY 19. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

â&#x20AC;˘ No Addenda Added

COMMISSIONER OF THE REVENUE : 123


Montgomery County, Virginia Commissioner of the Revenue Assessments VOTERS Commissioner of the Revenue

Assessments

Assessments

Land Use

ASSESSMENTS : 124


ASSESSMENTS

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Assessments

$430,978

$400,496

$444,593

$458,575

$-

$458,575

$3,375

$3,339

$3,375

$3,900

$-

$3,900

$525

$434,353

$403,835

$447,968

$462,475

$-

$462,475

$14,507

$370,065

$357,680

$392,166

$406,673

$-

$406,673

$14,507

Operations & Maintenance

$56,281

$38,289

$55,802

$55,802

$-

$55,802

$-

Capital Outlay

$8,007

$7,867

$-

$-

$-

$-

$-

$434,353

$403,835

$447,968

$462,475

$-

$462,475

$14,507

$1,800

$1,878

$1,800

$1,800

$-

$1,800

$-

$-

$150

$-

$-

$-

$-

$-

$1,800

$2,028

$1,800

$1,800

$-

$1,800

$-

TOTAL UNDESIGNATED REVENUE

$432,553

$401,807

$446,168

$460,675

$-

$460,675

$14,507

TOTAL REVENUES

$434,353

$403,835

$447,968

$462,475

$-

$462,475

$14,507

Land Use TOTAL EXPENDITURES

$13,982

EXPENDITURES BY CLASSIFICATION Personal Services

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Land Use Application Fee Recovered Costs TOTAL DESIGNATED REVENUE

ASSESSMENTS : 125


ASSESSMENTS

About The Assessment division is responsible for maintaining real estate ownership records, including transfers of ownership recorded in the Circuit Court Clerk’s Office, assessing the value of real property, administering the land use program, and mapping of real property. The County provides 100% of the funding since real estate and personal property assessments are a primary focus of this division.

Assessing The Assessing department, which reports to the Commissioner of the Revenue, maintains real estate ownership records, assesses the value of real property, administers the land use program, and mapping of real property. This department also administers the County’s real estate tax relief program for the elderly and disabled.

Land Use The land use program provides for the deferral of real estate taxes on real estate that qualifies for agricultural, horticultural and forestry uses. It processes new and renewal applications, validates information provided on the applications, and calculates use values per crop yields and soil classifications.

Highlights •

Maintained real estate ownership information for 38,821 parcels through property transfers and subdivisions. • Administered the land use program for 1,501 parcels. • More than 3,000 Virginia individual Income Tax returns and 2,000 estimated tax declarations were received last year.

Personnel DEPARTMENT

FY 18 Approved FTE

FY 19 Approved FTE

Change

Assessments

6

6

0

Land Use

0

0

0

TOTAL

6

6

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the ASSESSMENTS : 126


ASSESSMENTS implementation of the Countyâ&#x20AC;&#x2122;s new Compensation and Classification Plan.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. â&#x20AC;˘ No Addenda Added

ASSESSMENTS : 127


Montgomery County, Virginia Treasurer - Compensation Board

VOTERS Treasurer

Compensation Board

TREASURER - COMPENSATION BOARD : 128


TREASURER - COMPENSATION BOARD

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Treasurer TOTAL EXPENDITURES

$501,233

$500,939

$509,740

$519,589

$-

$519,589

$9,849

$501,233

$500,939

$509,740

$519,589

$-

$519,589

$9,849

$501,233

$500,939

$509,740

$519,589

$-

$519,589

$9,849

$-

$-

$-

$-

$-

$-

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$-

$-

$-

$-

$-

$-

$-

$501,233

$500,939

$509,740

$519,589

$-

$519,589

$9,849

$196,744

$192,930

$198,060

$198,295

$-

$198,295

$235

$196,744

$192,930

$198,060

$198,295

$-

$198,295

$235

$304,489

$308,010

$311,680

$321,294

$-

$321,294

$9,614

$501,233

$500,939

$509,740

$519,589

$-

$519,589

$9,849

REVENUE BY CLASSIFICATION State Shared Expenses TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

TREASURER - COMPENSATION BOARD : 129


TREASURER - COMPENSATION BOARD

About The Treasurer is an elected Constitutional Officer responsible for collecting all County revenue, submitting financial reports to the state and County, authorizing County disbursements, and cash management, which includes managing the County’s bank and investment accounts.

Treasurer-Compensation Board This division accounts for the operational costs shared between the State Compensation Board and the County. The Treasurer Division also collects current and delinquent tax payments, motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes.

Highlights • The Treasurer’s Office met the criteria established by the Treasurer’s Association of Virginia for Office Accreditation for the fourth consecutive year. • Mailed 77,828 real estate bills and 65,625 personal property bills. • Performed monthly reconciliations for 7 bank accounts.

Personnel DEPARTMENT

FY 18 Approved FTE

FY 19 Approved FTE

Change

Treasurer

6

6

0

TOTAL

6

6

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan. • Base Compensation Board Revenue Adjustments – A total of $235 is added to the Treasurer’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 18 and FY 19. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

Addenda & Reductions Discussion TREASURER - COMPENSATION BOARD : 130


TREASURER - COMPENSATION BOARD Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. â&#x20AC;¢ No Addenda Added

TREASURER - COMPENSATION BOARD : 131


Montgomery County, Virginia Treasurer - Collections

VOTERS Treasurer

Collections

TREASURER - COLLECTIONS : 132


TREASURER - COLLECTIONS

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Treasurer-Collections

$483,273

$478,867

$487,904

$488,274

$5,000

$493,274

$5,370

TOTAL EXPENDITURES

$483,273

$478,867

$487,904

$488,274

$5,000

$493,274

$5,370

$329,357

$329,079

$334,364

$357,311

$-

$357,311

$22,947

$152,190

$149,683

$153,540

$130,963

$5,000

$135,963

$(17,577)

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay

$1,726

$105

$-

$-

$-

$-

$-

$483,273

$478,867

$487,904

$488,274

$5,000

$493,274

$5,370

$20,579

$224

$19,000

$19,000

$5,000

$24,000

$5,000

$20,579

$224

$19,000

$19,000

$5,000

$24,000

$5,000

TOTAL UNDESIGNATED REVENUE

$462,694

$478,643

$468,904

$469,274

$-

$469,274

$370

TOTAL REVENUES

$483,273

$478,867

$487,904

$488,274

$5,000

$493,274

$5,370

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION DMV Stop Fees TOTAL DESIGNATED REVENUE

TREASURER - COLLECTIONS : 133


TREASURER - COLLECTIONS

About The Treasurer is an elected official responsible for collecting all County revenue, submitting financial reports to the state and County, and authorizing County disbursements.

Treasurer-Collections This division is funded solely by the County. Treasurer-Collections collects current and delinquent tax payments, motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes.

Highlights • Collected $1.45 million from delinquent accounts in FY 17.

Personnel DEPARTMENT

FY 18 Approved FTE

FY 19 Approved FTE

Change

Treasurer-Collections

6

6

0

TOTAL

6

6

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan. • ($22,577) is Reduced from the Base Budget for Bank Fees – Under the County’s previous banking services contract with Union First, the County was required to pay for numerous banking fees that were previously complimentary under the contract with Stellar One Bank. In May of 2017, the County made changes to the banking services contract with Union First and is no longer required to pay for banking fees. $22,577 is funding was budgeted for this expense. These monies are no longer needed and have been reduced for FY 2019.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital TREASURER - COLLECTIONS : 134


TREASURER - COLLECTIONS outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $5,000 is Added for the Cost of Administering the Department of Motor Vehicles (DMV) Stop Program – The Treasurer’s Office issues DMV stops on delinquent taxpayers. This program prevents taxpayers from receiving DMV licenses renewals until their delinquent taxes are paid to the County. The DMV charges an administrative fee to the County, which the Treasurer’s office passes onto the taxpayer. The fee increased from $20 to $25 at the state level, requiring an increase to both the revenue and the expenditures for administering this program.

TREASURER - COLLECTIONS : 135


Montgomery County, Virginia Electoral Board/Registrar

Electoral Board Voter Registrar

ELECTORAL BOARD/REGISTRAR : 136


ELECTORAL BOARD/REGISTRAR

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Electoral Board/Registrar

$453,035

$449,355

$407,722

$389,542

$800

$390,342

$(17,380)

$453,035

$449,355

$407,722

$389,542

$800

$390,342

$(17,380)

Personal Services

$352,952

$349,556

$330,006

$322,142

$-

$322,142

$(7,864)

Operations & Maintenance

$100,083

$99,800

$71,977

$67,400

$800

$68,200

$(3,777)

$-

$-

$5,739

$-

$-

$-

$(5,739)

$453,035

$449,355

$407,722

$389,542

$800

$390,342

$(17,380)

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs

$-

$353

$-

$-

$-

$-

$-

State Shared Expenses

$47,843

$46,977

$48,158

$48,237

$-

$48,237

$79

$47,843

$47,330

$48,158

$48,237

$-

$48,237

$79

TOTAL UNDESIGNATED REVENUE

$405,192

$402,026

$359,564

$341,305

$800

$342,105

$(17,459)

TOTAL REVENUES

$453,035

$449,355

$407,722

$389,542

$800

$390,342

$(17,380)

TOTAL DESIGNATED REVENUE

ELECTORAL BOARD/REGISTRAR : 137


ELECTORAL BOARD/REGISTRAR

About The office of the Electoral Board/Director of Elections provides registration and election services to eligible citizens of Montgomery County. These services include supporting and training individuals and groups holding registration drives; providing in-house and high school voter registration; maintaining the Virginia Election and Registration System (VERIS); purchasing, maintaining, testing, and loading ballots on voting machines; taking and processing photo IDs for voters who do not have one; and preparing and conducting fair elections within the guidelines of Virginia Elections Laws, including Officer of Election training, processing candidate filings and petitions, printing of ballots and processing absentee votes.

Electoral Board/Director of Elections The Electoral Board/Director of Elections division is committed to providing each citizen of Montgomery County with the opportunity to exercise his or her right to vote in an efficient and equitable manner. The Director of Elections registers voters, maintains voting records, and manages elections by staffing polling locations for the County’s 25 precincts. The staff conducts elections, supervises poll workers on Election Day and tallies election results.

Highlights • Upon approval from the Montgomery County Board of Supervisors, voting precinct D-1 was relocated from the Christiansburg Armory to the Victory Restoration Church, effective 2018. • Began the process of scanning all of paper files into electronic format.

Personnel FY 18 Approved FTE

DEPARTMENT

FY 19 Approved FTE

Change

Registrar/Electoral Board

4

4

0

TOTAL

4

4

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

ELECTORAL BOARD/REGISTRAR : 138


ELECTORAL BOARD/REGISTRAR • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan. • Base Revenue Adjustments – A total of $79 is added to the Registrar’s base budget. These funds account for the adjustment of revenues as reported by the State in the approved budget and reconciled by the County for FY 18 and FY 19. Each year, the Registrar’s state funding is reconciled to the final County approved budget when final numbers are received from the state. • ($10,316) in One-time Funding is Reduced from the Base Operations and Maintenance Budget – The total consisted of funds provided during the FY 18 budget for the one-time costs of a 4 person marking booth for the Meadowbrook Library ($695), to replace 24 worn out collapsible supply bags to transport voting machines to the polling stations ($3,882), to add 6 spare electronic poll book laptops to the Registrar’s inventory to cover poll book failures ($4,944), and to add one portable precinct power unit to provide emergency power in case of an electrical outage ($795).

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $800 is Added for the Costs of Election Day Envelopes - Additional funding is added to cover the costs of election day envelopes. In the past, the Department of Elections provided election day envelopes to localities for elections. The Registrar received notice that the state is no longer going to provide these for localities after FY 18, requiring an increase in the local Registrar’s budget for FY 19.

ELECTORAL BOARD/REGISTRAR : 139


Montgomery County, Virginia Internal Services

VOTERS Board of Supervisors County Administrator General Services Internal Services

Garage Operations Mail Services

Motor Pool

INTERNAL SERVICES : 140


INTERNAL SERVICES

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Copier Services Garage Operations Mail Services Motor Pool TOTAL EXPENDITURES

$1,500

$-

$-

$-

$-

$-

$-

$200,282

$176,083

$186,077

$-

$-

$-

$(186,077)

$15,761

$8,979

$11,849

$-

$-

$-

$(11,849)

$209,018

$30,083

$133,770

$-

$-

$-

$(133,770)

$426,561

$215,145

$331,696

$-

$-

$-

$(331,696)

$(106,097)

EXPENDITURES BY CLASSIFICATION Personal Services

$119,643

$118,681

$106,097

$-

$-

$-

Operations & Maintenance

$103,700

$71,216

$97,629

$-

$-

$-

$(97,629)

Capital Outlay

$203,218

$25,248

$127,970

$-

$-

$-

$(127,970)

$426,561

$215,145

$331,696

$-

$-

$-

$(331,696)

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Canteen Proceeds

$-

$-

$-

$-

$-

$-

$-

Local Sale of Copy Paper

$3,500

$-

$3,500

$-

$-

$-

$(3,500)

Local Garage Internal Charges

$6,000

$-

$6,000

$-

$-

$-

$(6,000)

$40,000

$32,269

$40,000

$-

$-

$-

$(40,000)

$17,700

$5,936

$17,700

$-

$-

$-

$(17,700)

$-

$1,946

$-

$-

$-

$-

$-

$24,500

$27,500

$24,500

$-

$-

$-

$(24,500)

$91,700

$67,651

$91,700

$-

$-

$-

$(91,700)

TOTAL UNDESIGNATED REVENUE

$334,861

$147,494

$239,996

$-

$-

$-

$(239,996)

TOTAL REVENUES

$426,561

$215,145

$331,696

$-

$-

$-

$(331,696)

Local Vehicle Maintenance Local Mileage Recovered Costs Proceeds from Resale TOTAL DESIGNATED REVENUE

INTERNAL SERVICES : 141


INTERNAL SERVICES

About Internal Services provides support services to “internal” County customers through the County garage, motor pool, canteen, and centralized mail.

Garage Operations Garage Operations provides efficient repairs, services, inspections and maintenance of about 165 County vehicles, including the sheriff’s fleet.

Mail Services Mail Services provides County divisions in the County Government Center a central mailing machine.

Motor Pool The Motor Pool provides a centralized pool of County owned vehicles for use by County divisions while conducting County business.

Personnel DEPARTMENT

FY 18 Approved FTE

FY 19 Approved FTE

Copier Services

0

0

0

Garage Operations

2

0

-2

Mail Services

0

0

0

Motor Pool

0

0

0

TOTAL

2

0

-2

Change

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Internal Services Division Consolidation into the General Services Division – For FY 19, Internal Services is combined into General Services. The Internal Services Division is currently managed by General Services’ staff; therefore, this consolidation will improve operational and management efficiency. As a result, $319,065 in expenditures and 2 FTE are transferred from Internal Services to General Services. Revenue representing amounts charged to individual divisions receiving services from the motor pool and garage of $91,700 is also reduced from the Internal Services Division. These funds will be shown as a reduction in expenditures in General Services, rather than revenue, resulting in a net increase in expenditures of $227,365 ($319,065 less $91,700).

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital INTERNAL SERVICES : 142


INTERNAL SERVICES outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. â&#x20AC;¢ No Addenda Added

INTERNAL SERVICES : 143


Montgomery County, Virginia Commonwealth Attorney

VOTERS Commonwealth Attorney

Prosecution

Collections

COMMONWEALTH ATTORNEY : 144


COMMONWEALTH ATTORNEY

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Commonwealth AttorneyProsecution

$1,186,166

$1,058,265

$1,081,921

$1,050,920

$76,080

$1,127,000

$45,079

Commonwealth AttorneyCollections

$20,697

$14,914

$5,883

$5,883

$-

$5,883

$-

$1,206,863

$1,073,179

$1,087,804

$1,056,803

$76,080

$1,132,883

$45,079

$1,068,146

$1,014,806

$1,060,432

$1,029,431

$76,080

$1,105,511

$45,079

Operations & Maintenance

$123,717

$43,776

$27,372

$27,372

$-

$27,372

$-

Capital Outlay

$15,000

$14,597

$-

$-

$-

$-

$-

$1,206,863

$1,073,179

$1,087,804

$1,056,803

$76,080

$1,132,883

$45,079

$148,500

$64,332

$179,500

$179,500

$(91,774)

$87,726

$(91,774)

$-

$-

$-

$-

$45,000

$45,000

$45,000

$19,722

$19,771

$-

$-

$-

$-

$-

$701,445

$685,683

$706,105

$709,286

$-

$709,286

$3,181

$7,500

$8,512

$7,500

$7,500

$928

$8,428

$928

$877,167

$778,298

$893,105

$896,286

$(45,846)

$850,440

$(42,665)

$329,696

$294,881

$194,699

$160,517

$121,926

$282,443

$87,744

$1,206,863

$1,073,179

$1,087,804

$1,056,803

$76,080

$1,132,883

$45,079

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Court Fees Domestic Violence Grant State/Federal Confiscations State Shared Expenses State Commonwealth Attorney Fees TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

COMMONWEALTH ATTORNEY : 145


COMMONWEALTH ATTORNEY

About The Commonwealth Attorney’s is an elected Constitutional Officer responsible for the prosecution of all felony and certain misdemeanor and traffic offenses within Montgomery County, including those occurring in the towns of Blacksburg and Christiansburg and on the Virginia Tech campus. Court is held five times per week in District Court, three to four times per week in Circuit Court and two to three times per week in Juvenile and Domestic Relations Court.

Prosecution This department is responsible for trying cases in Circuit Court, two General District Courts and the Juvenile and Domestic Relations Court. Through the Victim Witness Program, the office assists victims and witnesses involved in the prosecution of these cases. The office advises citizens, law enforcement agencies and magistrates regarding the interpretation of criminal law.

Collections The Collections department is responsible for the collection of delinquent fines and costs from Juvenile and Domestic Relations District Court, General District Court(s) and the Circuit Court. This entails collection of reports from the Clerk’s Office, preparation and mailing of collection letters for all fines/costs not paid within 40 days, generating reports and accounting procedures.

Highlights • The Office of the Executive Secretary of the Supreme Court shows that in 2017 the Commonwealth Attorney’s Office handled 2,000 cases in Circuit Court, approximately 14,500 cases in General District Court and approximately 2,500 cases in Juvenile & Domestic Relations Court. In addition, five people are currently being prosecuted for 1st degree murder and several others for vehicular homicide related to driving under the influence of drugs or alcohol. • 2017 saw the implementation of a Drug Court in Montgomery County, which is designed to help curb crimes such as breaking and entering, shoplifting, and illegal drug use by providing addicts charged with criminal cases to receive drug treatment rather than incarceration. Volunteer hours are provided by participating agencies, such as the Commonwealth’s Attorney’s office. • The Internship program successfully provided the office with a full-time attorney and a victim-witness coordinator.

Personnel FY 18 Approved FTE

FY 19 Approved FTE

Commonwealth Attorney-Prosecution

11

12

1

Commonwealth Attorney-Collections

0

0

0

TOTAL

11

12

1

DEPARTMENT

COMMONWEALTH ATTORNEY : 146

Change


COMMONWEALTH ATTORNEY

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan. • Base Compensation Board Revenue Adjustments – A total of $3,181 is added to the Commonwealth Attorney’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 18 and FY 19. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• ($90,846) is Reduced from the Commonwealth Attorney’s Fee Revenue Budget – This adjustment is made based on actual local fee revenue collections in FY 17, and estimated collections for FY 18 and FY 19. Local court fees are estimated to decrease $91,774 while State Commonwealth Attorney fees are estimated to increase $928 for a net decrease of $90,846. • $76,080 is Added for One New Full-Time Assistant Commonwealth Attorney Position (1 FTE) – This position is added to address the increasing criminal case load in the Commonwealth Attorney’s Office. The Commonwealth Attorney has $18,618 in existing part-time monies ($17,295 in PT salaries and $1,323 in benefits) and $45,000 from the Domestic Violence Victim Grant to support the cost of this position. The total cost of the position is $94,698. Utilizing the base part-time and grant funding, the net County dollars needed to support the full cost of the position is $31,080. • $45,000 in Grant Funding is Added for the Domestic Violence Victim Grant – The County’s receives a Domestic Violence Victim Grant of $45,000 each year that is appropriated separately from the annual budget. These funds are currently used to support the costs of part-time non-classified Commonwealth Attorney position. These funds along with the $18,618 in existing part-time monies and the addendum above of $31,080 will support the new full-time Commonwealth Attorney position added for FY 19. COMMONWEALTH ATTORNEY : 147


Montgomery County, Virginia Circuit Court

VOTERS General Assembly Circuit Court

Circuit Court

Juries

CIRCUIT COURT : 148


CIRCUIT COURT

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Circuit Court

$174,871

$165,699

$155,585

$117,657

$-

$117,657

Juries

$24,400

$14,988

$24,400

$24,400

$-

$24,400

$-

$199,271

$180,688

$179,985

$142,057

$-

$142,057

$(37,928)

$162,689

$158,600

$144,685

$106,757

$-

$106,757

$(37,928)

$35,879

$21,386

$35,300

$35,300

$-

$35,300

$-

$703

$702

$-

$-

$-

$-

$-

$199,271

$180,688

$179,985

$142,057

$-

$142,057

$(37,928)

$7,500

$7,500

$7,500

$7,500

$-

$7,500

$-

Recovered Costs

$-

$-

$-

$-

$-

$-

$-

Jury Reimbursement

$-

$11,549

$-

$-

$-

$-

$-

TOTAL DESIGNATED REVENUE

$7,500

$19,049

$7,500

$7,500

$-

$7,500

$-

TOTAL UNDESIGNATED REVENUE

$191,771

$161,638

$172,485

$134,557

$-

$134,557

$(37,928)

TOTAL REVENUES

$199,271

$180,688

$179,985

$142,057

$-

$142,057

$(37,928)

TOTAL EXPENDITURES

$(37,928)

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Judge's Secretary Salary

CIRCUIT COURT : 149


CIRCUIT COURT

About Circuit Court with two resident judges is the trial court of broadest powers in the County and handles all civil cases with claims of more than $25,000. It shares authority with the General District Court to hear matters involving claims between $4,500 and $25,000. The Circuit Court also hears all serious criminal matters involving felonies, handles family matters including divorce, and hears cases appealed from the General District Court and the Juvenile & Domestic Relations District Court. The County provides general operating expenses for each judge, funding for a legal assistant, and office furnishings for the staff.

Circuit Court The Circuit Court is the principal trial court of the state and have both original and appellate jurisdiction.

Juries This department provides basic operating expenses for jury services, including juror and witness compensation.

Highlights • Judge Marcus H. Long Jr. has been selected as one of Virginia’s “Leaders in the Law for 2016” by Virginia Lawyers Weekly. Those selected are recognized as those who changed practices, advanced the law, or have improved the justice system in Virginia.

Personnel FY 18 Approved FTE

FY 19 Approved FTE

Change

Circuit Court

2

2

0

Juries

0

0

0

TOTAL

2

2

0

DEPARTMENT

CIRCUIT COURT : 150


CIRCUIT COURT

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added

CIRCUIT COURT : 151


Montgomery County, Virginia General District Court

VOTERS General Assembly General District Court

GENERAL DISTRICT COURT : 152


GENERAL DISTRICT COURT

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT General District Court

$24,486

$16,528

$21,711

$21,711

$-

$21,711

$-

TOTAL EXPENDITURES

$24,486

$16,528

$21,711

$21,711

$-

$21,711

$-

$-

$-

$-

$-

$-

$-

$-

$23,711

$16,180

$21,711

$21,711

$-

$21,711

$-

$775

$349

$-

$-

$-

$-

$-

$24,486

$16,528

$21,711

$21,711

$-

$21,711

$-

Local Recovered Costs

$-

$542

$-

$-

$-

Local Courthouse Maintenance Fees

$-

$32

$-

$-

$-

$-

$-

TOTAL DESIGNATED REVENUE

$-

$574

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$24,486

$15,954

$21,711

$21,711

$-

$21,711

$-

TOTAL REVENUES

$24,486

$16,528

$21,711

$21,711

$-

$21,711

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

GENERAL DISTRICT COURT : 153


GENERAL DISTRICT COURT

About The General District Court hears criminal, traffic and civil cases, misdemeanor cases, and preliminary felony cases. The division has exclusive original jurisdiction over any claim not exceeding $4,500 and has concurrent jurisdiction with the Circuit Court over any claim from $4,500 to $25,000. Both totals exclude interest and attorney’s fees, however, claims, counterclaims and cross-claims filed in actions for unlawful detainer are not subject to the maximum jurisdictional limit $25,000.

General District Court This division is responsible for ensuring that all policies and procedures are complied with as established by the Supreme Court. The General District Court holds court four days a week and staff consists of a clerk and ten deputy clerks.

Highlights • The General District Court’s annual average caseload is 40,000.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added

GENERAL DISTRICT COURT : 154


Montgomery County, Virginia Juvenile and Domestic Relations Court

VOTERS General Assembly Juvenile and Domestic Relations Court Juvenile and Domestic Relations Court

Court Services

JUVENILE AND DOMESTIC RELATIONS COURT : 156


JUVENILE AND DOMESTIC RELATIONS COURT

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Juvenile and Domestic Relations Court

$15,554

$9,531

$14,024

$14,024

$-

$14,024

$-

Court Services

$6,500

$1,933

$6,500

$6,500

$-

$6,500

$-

$22,054

$11,464

$20,524

$20,524

$-

$20,524

$-

$-

$-

$-

$-

$-

$-

$-

$20,890

$10,300

$20,524

$20,524

$-

$20,524

$-

$1,164

$1,164

$-

$-

$-

$-

$-

$22,054

$11,464

$20,524

$20,524

$-

$20,524

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$22,054

$11,464

$20,524

$20,524

$-

$20,524

$-

TOTAL REVENUES

$22,054

$11,464

$20,524

$20,524

$-

$20,524

$-

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

.

JUVENILE AND DOMESTIC RELATIONS COURT : 157


JUVENILE AND DOMESTIC RELATIONS COURT

About The Juvenile and Domestic Relations Court has jurisdiction over all proceedings involving minors, children in need of services, and children who have been abused or neglected. This division also provides probation, counseling and rehabilitation services to children and their families.

Juvenile and Domestic Relations Court This court hears cases involving adults accused of child abuse, abandonment of children, child support and visitation, custody disputes, offenses against family members, delinquency petitions, and traffic violations. This court provides entrustment agreements, court-ordered rehabilitation services, and court consent for certain medical treatments.

Court Services Court Services provides probation services for the County’s Juvenile and Domestic Relations Court. The office conducts predisposition reports, processes intake complaints, and maintains an average daily population of 75 juveniles on probation. Office personnel consists of seven probation officers, one secretary and one probation supervisor.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added

JUVENILE AND DOMESTIC RELATIONS COURT : 158


Montgomery County, Virginia Magistrate

VOTERS General Assembly Courts

Magistrate

MAGISTRATE : 160


MAGISTRATE

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Magistrate

$5,000

$4,736

$5,000

$5,000

$-

$5,000

$-

$5,000

$4,736

$5,000

$5,000

$-

$5,000

$-

$-

$-

$-

$-

$-

$-

$-

Operations & Maintenance

$3,170

$2,906

$5,000

$5,000

$-

$5,000

$-

Capital Outlay

$1,830

$1,830

$-

$-

$-

$-

$-

$5,000

$4,736

$5,000

$5,000

$-

$5,000

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$5,000

$4,736

$5,000

$5,000

$-

$5,000

$-

TOTAL REVENUES

$5,000

$4,736

$5,000

$5,000

$-

$5,000

$-

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

MAGISTRATE : 161


MAGISTRATE

About The Magistrate’s Office provides judicial services for the 27th Judicial District within Region 1. Magistrates possess regional authority and assist all districts within Region 1, which consist of the 27th, 28th, 29th,& 30th Judicial Districts. The Magistrate’s Office operates 24 hours a day, 7 days a week.

Magistrate The Executive Secretary of the Supreme Court of Virginia appoints magistrates. The Magistrate’s Office conducts probable cause hearings to determine the issuance of arrest warrants, summonses, search warrants, temporary detention orders, emergency custody orders, emergency protective orders, and civil processes. Magistrates also conduct bail hearings to determine release or commitment to jail. Magistrates can accept prepayments for certain traffic infractions and prepayable misdemeanor offenses.

Highlights • The Magistrate’s Office issued 11,758 processes in 2017. • The Magistrate’s Office continued to provide 24/7 services in Christiansburg, while providing on-site services to offices in Blacksburg and at Virginia Tech as needed.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added

MAGISTRATE : 162


Montgomery County, Virginia Clerk of the Circuit Court

VOTERS Clerk of the Circuit Court

CLERK OF THE CIRCUIT COURT : 164


CLERK OF THE CIRCUIT COURT

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Clerk of the Circuit Court

$721,439

$710,954

$666,695

$680,434

$-

$680,434

$13,739

$721,439

$710,954

$666,695

$680,434

$-

$680,434

$13,739

Personal Services

$619,610

$625,218

$629,765

$643,504

$-

$643,504

$13,739

Operations & Maintenance

$101,829

$85,736

$36,930

$36,930

$-

$36,930

$-

$-

$-

$-

$-

$-

$-

$-

$721,439

$710,954

$666,695

$680,434

$-

$680,434

$13,739

$75,000

$39,822

$75,000

$75,000

$(27,400)

$47,600

$(27,400)

$49,810

$47,097

$-

$-

$-

$-

$-

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Fees Recovered Costs

$401,570

$485,947

$404,243

$405,874

$-

$405,874

$1,631

TOTAL DESIGNATED REVENUE

State Shared Expenses

$526,380

$572,866

$479,243

$480,874

$(27,400)

$453,474

$(25,769)

TOTAL UNDESIGNATED REVENUE

$195,059

$138,088

$187,452

$199,560

$27,400

$226,960

$39,508

TOTAL REVENUES

$721,439

$710,954

$666,695

$680,434

$-

$680,434

$13,739

CLERK OF THE CIRCUIT COURT : 165


CLERK OF THE CIRCUIT COURT

About The Clerk of the Circuit Court is an elected Constitutional Officer who serves as the record keeper for the County. This division serves as the repository for the Court’s records, a clearinghouse for court information, and is also responsible for maintaining records for all bench and jury trials.

Clerk of the Circuit Court Clerk of the Circuit Court Division issues concealed handgun permits, subpoenas, processes court orders and collects court fees. Divorces, adoptions, legal name changes, deeds, deeds of trusts, land plats, and assignments are recorded in this office. Other public services include issuing marriage licenses, passports, notary applications; assisting with genealogy research; entering judgments; probating wills and qualifying estate executors; and scanning and imaging of documents.

Highlights • Montgomery County’s oldest chancery records were preserved, and have been electronically indexed digitally processed, and are available publicly in the record room and on the Library of Virginia website. • All plats, will books and highway plat maps have been back scanned and placed into digital format. Numerous books and papers have been preserved and restored, including the Register of Free Negros, Montgomery County’s Cohabitation Register, and Montgomery County’s militia receipts (Revolutionary War). • Current projects underway are the back scanning and indexing of all marriage licenses and all deed books since the County’s inception in the eighteenth century. • Continued an active internship program with local high schools, universities and community colleges.

Personnel FY 18 Approved FTE

DEPARTMENT

FY 19 Approved FTE

Change

Clerk of the Circuit Court

10

10

0

TOTAL

10

10

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan.

CLERK OF THE CIRCUIT COURT : 166


CLERK OF THE CIRCUIT COURT • Base Compensation Board Revenue Adjustments – A total of $1,631 is added to the Clerk’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 18 and FY 19. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• ($27,400) is Reduced from the Clerk’s Local Fee Revenue Budget – This adjustment is based on actual local fee revenue collections in FY 17, and estimated collections for FY 18 and FY 19.

CLERK OF THE CIRCUIT COURT : 167


Montgomery County, Virginia Sheriff - Compensation Board

VOTERS Sheriff

Compensation Board

Civil and Court Security Field Operations Jail Block

Jail Operations

SHERIFF - COMPENSATION BOARD : 168


SHERIFF - COMPENSATION BOARD

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Civil and Court Security Dispatching Jail Block

$815,434

$798,246

$775,148

$818,543

$-

$818,543

$43,395

$-

$-

$-

$-

$-

$-

$-

$342,162

$331,026

$324,185

$324,655

$-

$324,655

$470

Jail Operations

$1,864,300

$1,785,951

$1,855,586

$1,943,049

$-

$1,943,049

$87,463

Field Operations

$4,485,360

$4,321,107

$4,413,692

$4,609,239

$-

$4,609,239

$195,547

$7,507,256

$7,236,330

$7,368,611

$7,695,486

$-

$7,695,486

$326,875

$7,025,544

$6,762,407

$6,999,561

$7,326,436

$-

$7,326,436

$326,875

$481,712

$473,923

$369,050

$369,050

$-

$369,050

$-

$-

$-

$-

$-

$-

$-

$-

$7,507,256

$7,236,330

$7,368,611

$7,695,486

$-

$7,695,486

$326,875

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs

$8,513

$10,973

$-

$-

$-

$-

$-

State Shared Expenses

$4,005,599

$3,858,704

$4,071,179

$4,087,289

$-

$4,087,289

$16,110

$139,074

$165,292

$139,074

$139,074

$-

$139,074

$-

$4,153,186

$4,034,969

$4,210,253

$4,226,363

$-

$4,226,363

$16,110

TOTAL UNDESIGNATED REVENUE

$3,354,070

$3,201,361

$3,158,358

$3,469,123

$-

$3,469,123

$310,765

TOTAL REVENUES

$7,507,256

$7,236,330

$7,368,611

$7,695,486

$-

$7,695,486

$326,875

State Jail Block TOTAL DESIGNATED REVENUE

SHERIFF - COMPENSATION BOARD : 169


SHERIFF - COMPENSATION BOARD

About This division is designed to show the costs shared between the state and the County for operations of the Sheriff’s Office. The Montgomery County Sheriff’s Office safeguards life, liberty and property, and maintains civil order. The Sheriff’s Office provides uniformed patrols, civil process service, corrections and courthouse security; and conducts motor vehicle accident investigations and criminal investigations.

Civil and Court Security The Civil and Court Security department’s responsibilities include service of civil process such as asset levies and seizures, and sale of those assets. Security of the Courthouse and surroundings is also maintained by this division.

Dispatching Dispatching functions have been moved to the New River Valley Emergency Communications Regional Authority.

Jail Block This is the jail per diem sent to the County by the State for the housing and care of inmates. Funds are based on the number of inmates housed and the charges placed against them and/or their sentence. All funds are used to operate the jail as mandated by the Code of Virginia.

Jail Operations This department provides for the care and security of jail inmates. Educational, recreational and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts. The number of inmates housed in the jail must be maintained and reported to the state.

Field Operations Field Operations’ duties include patrolling the County, responding to citizen calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.

Highlights • The Sheriff’s Office support services division conducted DUI/Distracted Driving golf cart training at Auburn, Christiansburg, and Eastern Montgomery High Schools with students currently in driver education courses. In addition, over 150 high school students were trained at the Via College of Osteopathic Medicine’s summer enrichment camp. • The Sheriff’s Office delivered 150 Thanksgiving meals at Montgomery County SHERIFF - COMPENSATION BOARD : 170


SHERIFF - COMPENSATION BOARD Schools in the Auburn strand, East Mont strand, Prices Fork Elementary, and Belview Elementary. A special thanks goes to the community who donated food and money to make this happen.

Personnel DEPARTMENT Civil and Court Security

FY 18 Approved FTE

FY 19 Approved FTE

Change

12

12

0

Dispatching

0

0

0

Jail Block

0

0

0

Jail Operations

29

29

0

Field Operations TOTAL

61

61

0

102

102

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan. • Base Compensation Board Revenue Adjustments – A total of $16,110 is added to the Sheriff’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 18 and FY 19. Each year, Compensation Board funding is reconciled to the final County approved budget when final numbers are received from the state.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added

SHERIFF - COMPENSATION BOARD : 171


Montgomery County, Virginia Sheriff - County

VOTERS Sheriff

County

Civil and Court Security

Jail Operations

Civil Criminal & Court Investigations Security

Police Training Academy

CivilField & Court Operations Security

Support Services

Civil Inmate & Court Litter Pickup Security Program

Western VA Regional Jail

SHERIFF - COUNTY : 172


SHERIFF - COUNTY

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Civil and Court Security

$508,776

$502,056

$540,238

$526,028

$-

$526,028

$-

$-

$-

$-

$-

$-

$-

Jail Operations

$335,290

$263,506

$322,171

$326,192

$14,500

$340,692

$18,521

Field Operations

$1,262,177

$1,221,204

$1,223,601

$1,222,687

$46,705

$1,269,392

$45,791

$139,887

$75,676

$66,400

$66,400

$-

$66,400

$-

$-

$-

$-

$-

$-

$-

$-

$364,596

$298,674

$302,398

$304,134

$-

$304,134

$1,736

Dispatching

Police Training Academy Wireless 911 Support Services

$(14,210)

Criminal Investigations

$91,989

$8,295

$11,000

$11,000

$2,750

$13,750

$2,750

Inmate Litter Pickup

$62,642

$52,250

$62,642

$62,642

$-

$62,642

$-

Contracted Overtime

$102,690

$97,320

$107,650

$107,650

$-

$107,650

$-

Western VA Regional Jail TOTAL EXPENDITURES

$4,287,882

$3,519,889

$4,287,882

$4,174,432

$-

$4,174,432

$(113,450)

$7,155,929

$6,038,869

$6,923,982

$6,801,165

$63,955

$6,865,120

$(58,862)

EXPENDITURES BY CLASSIFICATION Personal Services

$1,638,565

$1,575,376

$1,702,936

$1,741,364

$-

$1,741,364

$38,428

Operations & Maintenance

$4,149,853

$3,155,696

$4,089,618

$3,928,373

$46,705

$3,975,078

$(114,540)

$1,367,511

$1,307,797

$1,131,428

$1,131,428

$17,250

$1,148,678

$17,250

$7,155,929

$6,038,869

$6,923,982

$6,801,165

$63,955

$6,865,120

$(58,862)

$-

$-

$-

$-

$-

$-

$-

$2,000

$-

$2,000

$2,000

$-

$2,000

$-

Capital Outlay TOTAL EXPENDITURES REVENUE BY CLASSIFICATION Local E 911 Tax Project Life Saver Interest Local Fees Courthouse Security Fees Jail Non Con.

$140

$81

$140

$140

$-

$140

$-

$4,137

$4,137

$4,137

$4,137

$-

$4,137

$-

$135,000

$141,435

$140,000

$140,000

$-

$140,000

$-

$50

$-

$50

$50

$-

$50

$-

$8,285

$8,351

$-

$-

$-

$-

$-

$53,510

$53,510

$-

$-

$-

$-

$-

$101,000

$112,170

$101,000

$101,000

$-

$101,000

$-

$9,000

$7,963

$8,000

$8,000

$-

$8,000

$-

$500

$703

$500

$500

$-

$500

$-

$25,000

$7,448

$13,000

$13,000

$(6,000)

$7,000

$(6,000)

Local Inmate Medical Fees

$800

$1,717

$800

$800

$-

$800

$-

Local Prisoner/Boarding

$800

$-

$800

$800

$-

$800

$-

Local Fingerprinting

$800

$1,368

$800

$800

$-

$800

$-

$-

$-

$-

$-

$-

$-

$$-

State Confiscations Federal Confiscations Local Recovered Costs Local Jail Fees Local DNA Fees Local Inmate Phone Fees

HEM Shared Expenses Background Fees

$-

$-

$33,250

$33,250

$-

$33,250

HEM Drug Testing

$10,000

$3,598

$7,000

$7,000

$-

$7,000

$-

HEM Monitoring

$92,000

$33,652

$32,000

$32,000

$(2,000)

$30,000

$(2,000)

HEM Connection

$2,500

$1,862

$2,500

$2,500

$-

$2,500

$-

Donations

$11,000

$11,000

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$456,522

$388,995

$345,977

$345,977

$(8,000)

$337,977

$(8,000)

$6,699,407

$5,649,873

$6,578,005

$6,455,188

$71,955

$6,527,143

$(50,862)

$7,155,929

$6,038,869

$6,923,982

$6,801,165

$63,955

$6,865,120

$(58,862)

State Wireless 911 TOTAL DESIGNATED REVENUE TOTAL UNDESIGNATED REVENUE TOTAL REVENUES

SHERIFF - COUNTY : 173


SHERIFF - COUNTY

About The Montgomery County Sheriff’s Office safeguards life, liberty and property, and maintains civil order. The Sheriff’s Office provides uniformed patrols, civil process service, corrections and courthouse security; and conducts motor vehicle accident investigations and criminal investigations.

Civil and Court Security The Civil and Court Security department’s responsibilities include service of civil process such as asset levies and seizures, and sale of those assets. Security of the Courthouse and surroundings is also maintained by this division.

Dispatching Public Safety Answering Point (PSAP) functions are now handled by the New River Valley Emergency Communications Regional Authority.

Jail Operations This department provides for the care and security of jail inmates. Educational, recreational and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts. The number of inmates housed in the jail must be maintained and reported to the state.

Field Operations Field Operations’ duties include patrolling the county, responding to citizen calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.

Police Training Academy The Montgomery County Sheriff’s Office is a member of the New River Criminal Justice Training Academy (NRCJTA) for the purpose of meeting the standards of the Department of Criminal Justice Services and state training requirements. The academy provides for basic training, recertifications, and other specialized training as required.

Wireless 911 The state mandates that localities provide Wireless 911 services, and the Virginia Wireless Board supplements funding for Wireless 911. The New River Valley Emergency Communications Regional Authority assumed these duties July 2016.

Support Services The Support Services department provides administrative and operational support services to all other departments within the Sheriff’s Office. Responsibilities include grants, accreditation, public presentations/community events, Drug Abuse Resistance Education (D.A.R.E.), school resource officers, training, policy/procedure, media relations, public information, uniform/equipment acquisition, website management, planning, Citizen’s Police Academy, and the Project Lifesaver program.

Criminal Investigations The Criminal Investigations department investigates complex cases involving traditional and nontraditional criminal conduct, including but not limited to organized crime, misuse of public funds, fraud, consumer fraud, crimes against persons including murder, rape, robbery, crimes against SHERIFF - COUNTY : 174


SHERIFF - COUNTY property, narcotics and other crimes.

Inmate Litter Pickup Program This covers the cost of overtime for a deputy to supervise the Inmate Litter Pickup Program to clean litter from County roads.

Contracted Overtime These are services paid for by outside entities such as Virginia Tech, U.S. Forest Service and the U.S. Marshals.

Western VA Regional Jail The County is a participant in the Western Virginia Regional Jail (WVRJ) in Roanoke County, Virginia. The WVRJ facility has 805 general population beds and can be expanded to hold an additional 649 inmates. The regional jail serves Montgomery, Franklin and Roanoke counties and the City of Salem.

Highlights • The Sheriff’s Office made 1,156 arrests and 70 arrests for DUI. • In January 2017, the Sheriff’s Office was awarded its fourth certificate of reaccreditation from the Virginia Law Enforcement Professional Standards Commission. There are 190 standards in the process of accreditation, involving all aspects of the agency, to include review of four years of documentation ensuring all policies and procedures are being followed. The agency has been accredited since 1999. • The Sheriff’s Office support services division conducted DARE training at Auburn, Belview, Eastern Montgomery and Prices Fork Elementary schools, with 271 fifth graders graduating the course. • Deputies from the Sheriff’s Office, along with county fire and rescue agencies, and police officers from neighboring jurisdictions, presented the second EFFORT (Enabling Friends for Our Response Teams) event at Christiansburg High School, which engages individuals with disabilities to learn more and become more comfortable with emergency personnel. • Graduated the 26th session of the Sheriff’s Office Citizen’s Police Academy in May 2017. • In partnership with the Help Save the Next Girl organization, the first annual safety summit for middle and high school students and parents was held in March 2017. • Inmates from the Montgomery County jail picked up 21,860 pounds of trash, 60 unbagged items such as furniture, and 20 tires. • Inmates from the Montgomery County jail volunteered 293 days at the Montgomery County Animal Control Center, totaling 1172 hours. Their duties included cleaning kennels and the facility, along with walking and grooming animals.

SHERIFF - COUNTY : 175


SHERIFF - COUNTY

Personnel FY 18 Approved FTE

FY 19 Approved FTE

Change

Civil and Court Security

9

9

0

Dispatching

0

0

0

4

4

0

7.5

7.5

0

DEPARTMENT

Jail Operations Field Operations Police Training Academy

0

0

0

Wireless 911

0

0

0

Support Services

3

3

0

Criminal Investigations

0

0

0

Inmate Litter Pickup

0

0

0

Contracted Overtime

0

0

0

Western VA Regional Jail TOTAL

0

0

0

23.5

23.5

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan. • ($47,795) in One-time Funding is Reduced from the Base Budget – The total consisted of funds provided during the FY 18 budget for the one-time costs to replace SWAT body armor ($22,500), to replace old headsets that are not compatible with the Sheriff’s new NX-5300 radios ($11,195), to replace a 15 year old oven/range in the jail that is past its useful life ($9,000), and to replace a freezer in the jail that is in disrepair ($5,100). • ($113,450) is Reduced from the Western Virginia Regional Jail in the Sheriff’s Office – The County’s share of the Western Virginia Regional Jail’s debt payments in FY 19 will be less than the budgeted amount due to a decrease in the number of inmates housed at the jail. In the FY 18 budget process, the Board of Supervisors indicated it would support a new drug court initiative in Montgomery County. The County would fund up to $25,000, which would be used for housing costs for certain drug court clients. $25,000 of the $113,450 is being transferred from the Sheriff’s Office County budget (320) to Outside Agencies (910) to cover the expenses of the drug court in FY 19.

SHERIFF - COUNTY : 176


SHERIFF - COUNTY

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • ($8,000) is Reduced from the Sheriff’s Revenue Budget – This adjustment is based on actual local fee revenue collections in FY 17, and estimated collections for FY 18 and FY 19. • $63,955 is Added for One-Time Costs in FY 19 – Additional funding is added to cover the one-time cost to purchase 14 Tasers ($16,500), to purchase department issued patrol rifles to certified deputies ($19,500), to replace 2 radar units that are inoperable ($3,800), to replace a printer ($2,750), replace the existing docket countertop, work area and work furniture at the Jail ($14,500), and to purchase 120 units of the Quick Clot and to replace the SWAT-T tourniquets with 120 CAT tourniquets for each deputy issued belt trauma kit ($6,905).

SHERIFF - COUNTY : 177


Montgomery County, Virginia Fire Departments and Rescue Squads

VOTERS Board of Supervisors Fire and Rescue Commission

Fire Departments

Rescue Squads

Blacksburg Fire Department

Blacksburg Rescue Squad

Christiansburg Fire Department

Christiansburg Civil & Court Rescue Security Squad

Elliston Fire Department

Long Civil & Shop Court McCoy Rescue Security Squad

Long Shop McCoy Fire Department

Riner Civil &Rescue Court Security Squad

Riner Fire Department

Civil Shawsville & Court Rescue Security Squad

FIRE DEPARTMENTS AND RESCUE SQUADS : 178


FIRE DEPARTMENTS AND RESCUE SQUADS

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Retirement; Insurance; and Incentives

$471,613

$323,075

$471,613

$471,613

$-

$471,613

$-

Blacksburg Fire Department

$95,342

$85,342

$85,342

$85,342

$40,000

$125,342

$40,000

$137,270

$115,270

$115,270

$115,270

$14,500

$129,770

$14,500

Elliston Fire Department

$111,425

$94,425

$96,100

$90,100

$-

$90,100

$(6,000)

Long Shop McCoy Fire Department

$97,540

$89,540

$100,040

$95,040

$-

$95,040

$(5,000) $8,000

Christiansburg Fire Department

Riner Fire Department

$90,673

$82,173

$88,173

$88,173

$8,000

$96,173

Blacksburg Rescue Squad

$109,144

$108,444

$113,444

$113,444

$2,836

$116,280

$2,836

Christiansburg Rescue Squad

$99,000

$99,000

$99,000

$99,000

$4,950

$103,950

$4,950

$50,310

$46,310

$43,910

$43,910

$12,242

$56,152

$12,242

Long Shop McCoy Rescue Squad Riner Rescue Squad

$75,639

$75,639

$69,015

$69,015

$5,000

$74,015

$5,000

$104,583

$94,583

$95,083

$91,583

$5,000

$96,583

$1,500

Fuel Contingency

$-

$-

$-

$-

$-

$-

$-

Funds to be Distributed by F&R Comm

$-

$-

$-

$39,300

$(39,300)

$-

$-

$28,330

$13,504

$33,000

$8,200

$-

$8,200

$(24,800)

$1,470,869

$1,227,304

$1,409,990

$1,409,990

$53,228

$1,463,218

$53,228

Retirement and Insurance

$471,613

$323,075

$471,613

$471,613

$-

$471,613

$-

Training Center

$28,330

$13,504

$33,000

$8,200

$-

$8,200

$(24,800)

Fire Departments

$532,250

$466,750

$484,925

$473,925

$62,500

$536,425

$51,500

Rescue Squads

$438,676

$423,976

$420,452

$416,952

$30,028

$446,980

$26,528

$-

$-

$-

$39,300

$(39,300)

$-

$-

$1,470,869

$1,227,304

$1,409,990

$1,409,990

$53,228

$1,463,218

$53,228

$4,700

$9,026

$-

$-

$-

$-

$-

$4,700

$9,026

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$1,466,169

$1,218,278

$1,409,990

$1,409,990

$53,228

$1,463,218

$53,228

TOTAL REVENUES

$1,470,869

$1,227,304

$1,409,990

$1,409,990

$53,228

$1,463,218

$53,228

Shawsville Rescue Squad

Training Center TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Funds to be Distributed by F&R Comm TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

FIRE DEPARTMENTS AND RESCUE SQUADS : 179


FIRE DEPARTMENTS AND RESCUE SQUADS

About The County provides funding for the five volunteer fire departments and the five volunteer rescue squads that deliver emergency services to citizens.

Retirement and Insurance The County has coverage for fire and rescue members which includes accident and sickness, workers compensation, life insurance, and retirement benefits.

Fire Departments Fire departments provide volunteer fire services to County and town residents. The Virginia Department of Fire Programs’ basic training for firefighters involves a minimum of 192 hours, which includes 160 hours of Firefighter Level 1 training and 32 hours of hazmat training. This does not include the in-house training required to operate the equipment of individual departments.

Rescue Squads Rescue squads provide volunteer rescue services to County and town residents. The Virginia Department of Health’s Office of Emergency Medical Services and local squads offer training for squad members. The Emergency Medical Technician (EMT) is required to complete a minimum of 154 hours of training, enhanced rescue members have 256 hours of training, the intermediate rescuer has 528 training hours and paramedics have a minimum 781 training hours. This prepares rescue squad volunteers to provide basic emergency medical care and transportation for patients. Local squads require volunteers to answer calls at will and on assigned call nights.

Regional Fire and Rescue Training Center The Regional Training Center will be available to all agencies in Montgomery County as well as Floyd, Giles and the Radford Army Ammunition Plant Fire Departments. The Training Center property is owned by the Blacksburg Fire Department Foundation with a 25 year lease to Montgomery County. All buildings on site have been purchased through private donations and grants, and the County insures the property. The Town of Christiansburg and the Town of Blacksburg provided labor and equipment for site development. Volunteer fire personnel constructed training aids such as a maze, ladder tower, and ventilation simulator for use at the center.

Highlights • The Fire Department responded to 1654 calls. • And the Rescue Squad responded to 7675 calls. • The Blacksburg Volunteer Rescue Squad received the Governor’s 2017 Outstanding EMS Agency award.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This FIRE DEPARTMENTS AND RESCUE SQUADS : 180


FIRE DEPARTMENTS AND RESCUE SQUADS budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • $938,377 is Included for Fire and Rescue Operations – As part of this year’s base budget process, the Fire and Rescue Commission distributed $39,300 in base funding to cover fire and rescue recurring and one-time budget requests for FY 19. In addition to distributing $39,300, an additional $53,228 was requested to meet the operating needs of all of the departments for FY 19. These additional funds were added as an addendum for FY 19. • As shown in the chart below, the Regional Fire & Rescue Training Center’s costs are shown separately to delineate the operating and one-time costs for individual fire departments and rescue squads compared to the costs for operating the training center. The chart below shows the distribution as recommended by the Fire and Rescue Commission.

Fire and Rescue Operating Budgets

Fire Departments

FY 19

FY 19

FY 19

FY 19

FY 19

Base

Recurring

Recurring

One-time

Total

Budget

Addition

Budget

Addition

Budget

Blacksburg FD

$85,342

$40,000

$125,342

$-

$125,342

Christiansburg FD

$115,270

$-

$115,270

$14,500

$129,770

Elliston FD

$90,100

$-

$90,100

$-

$90,100

Long Shop/McCoy FD

$95,040

$-

$95,040

$-

$95,040

$88,173

$6,000

$94,173

$2,000

$96,173

$473,925

$46,000

$519,925

$16,500

$536,425

Blacksburg RS

$113,444

$2,836

$116,280

$-

$116,280

Christiansburg RS

$99,000

$4,950

$103,950

$-

$103,950

Riner FD Subtotal for FD Rescue Squads

Long Shop/McCoy RS

$43,910

$-

$43,910

$12,242

$56,152

Riner RS

$69,015

$5,000

$74,015

$-

$74,015

Shawsville RS

$91,583

$5,000

$96,583

$-

$96,583

$416,952

$17,786

$434,738

$12,242

$446,980

Subtotal for RS Fire and Rescue Training Center

$8,200

$-

$8,200

$-

$8,200

Subtotal for Training Center

$8,200

$-

$8,200

$-

$8,200

Distribution by Fire & Rescue Commission

$39,300

$(39,300)

$-

$-

$-

Subtotal Undistributed

$39,300

$(39,300)

$-

$-

$-

$938,377

$24,486

$962,863

$28,742

$991,605

Total - Operating Budgets

FIRE DEPARTMENTS AND RESCUE SQUADS : 181


FIRE DEPARTMENTS AND RESCUE SQUADS

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $53,228 is Added for Fire and Rescue Ongoing Operations – After the Fire and Rescue Commission distributed $39,300 in base funding to cover recurring and one-time budget requests for FY 19, an additional $53,228 was required to meet the Regional Fire and Rescue Training Center’s request for FY 19. The Fire and Rescue Commission reduced their request by $14,000. Note: $1,162,500 or one and 1/2 penny of the real estate tax rate is included in the FY 19 capital budget for Fire and Rescue capital needs. These funds are located in the County Capital tab at the end of the budget document.

FIRE DEPARTMENTS AND RESCUE SQUADS : 182


Montgomery County, Virginia Animal Care and Adoption Center

VOTERS Board of Supervisors County Administrator Deputy County Administrator Animal Care and Adoption Center

ANIMAL CARE AND ADOPTION CENTER : 184


ANIMAL CARE AND ADOPTION CENTER

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Animal Care & Adoption Center County

$148,462

$106,018

$256,897

$332,183

$-

$332,183

$75,286

Animal Care & Adoption Center Donations

$137,401

$74,217

$217,004

$152,348

$-

$152,348

$(64,656)

$285,863

$180,235

$473,901

$484,531

$-

$484,531

$10,630

$206,858

$129,915

$358,770

$369,400

$-

$369,400

$10,630

$77,505

$49,099

$115,131

$115,131

$-

$115,131

$-

$1,500

$1,220

$-

$-

$-

$-

$-

$285,863

$180,235

$473,901

$484,531

$-

$484,531

$10,630

$-

$2,383

$-

$24,270

$-

$24,270

$24,270 $-

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Fees Recovered Costs

$-

$5,400

$-

$-

$-

$-

$5,000

$139,436

$214,109

$214,109

$-

$214,109

$-

$5,000

$147,219

$214,109

$238,379

$-

$214,109

$-

TOTAL UNDESIGNATED REVENUE

$280,863

$33,015

$259,792

$246,152

$-

$270,422

$10,630

TOTAL REVENUES

$285,863

$180,235

$473,901

$484,531

$-

$484,531

$10,630

Donations TOTAL DESIGNATED REVENUE

ANIMAL CARE AND ADOPTION CENTER : 185


ANIMAL CARE AND ADOPTION CENTER

About The Animal Care and Adoption Center, opening in 2017, is a new beginning for Montgomery County residents by combining animal care and recreation services. Located on five acres along Cinnabar Road near the County’s Frog Pond recreational area, the 16,300 square foot Center’s primary goal is to increase animal adoptions by expanding visitation and maximizing visibility through attractive design, in a recreational setting. The Center represents a transition from a traditional pound facility to a community hub for companion animal resources and leisure time events. Donations and County dollars support the Center and its staff.

Animal Care and Adoption Center The Center will offer educational tours and classes, vaccination and spay/neuter clinics, pet training classes, animal demonstrations, outdoor events and other leisure time activities. Long range plans include integrating the Center with a dog park and walking trails connecting the Frog Pond, picnic shelters, and disc golf course, making the entire area a recreation destination.

Animal Care and Adoption Center-Donations Donations support 45% of the facility and staffing costs to operate the Center.

Highlights • The Animal Care and Adoption Center moved into a new facility in April and began accepting and adopting cats for the first time. • The center has an adoption-friendly philosophy and a mission focused on education, adoption, and community. • The Animal Care and Adoption Center continued to foster collaboration with the community to include various organizations such as Friends of Animal Care and Control (FACC). • The center received 1,306 animals of which 719 were adopted; 161 were rescued; and 299 were reclaimed and reunited with their owners. • Since April of 2017, 1,123 individuals have signed up to volunteer at the center. • The staff participated in nearly 30 outreach events and initiatives and welcomed several groups to the center, including K-12 school groups, college clubs and organizations, senior citizens, and juvenile detention center residents. ANIMAL CARE AND ADOPTION CENTER : 186


ANIMAL CARE AND ADOPTION CENTER

Personnel FY 18 Approved FTE

FY 19 Approved FTE

Change

4

4

0

Animal Care & Adoption Center - Donations

3.5

3.5

0

TOTAL

7.5

7.5

0

DEPARTMENT Animal Care & Adoption Center - County

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan.

• $24,270 in Revenue is Transferred from General Services to the Animal Care and Adoption Center – This adjustment is made to consolidate and centralize all animal care revenues collected by the County. Prior to the construction of the new Animal Care and Adoption Center, the County collected $24,270 in animal license fees. These fees were reported in the General Services budget. Beginning in FY 19, all animal and pet related fees will be reported in the Animal Care and Adoption Center division.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added

ANIMAL CARE AND ADOPTION CENTER : 187


Montgomery County, Virginia General Services

VOTERS Board of Supervisors County Administrator General Services

Administration

Housekeeping

Animal Control

Lawns and Landscaping

Buildings and Grounds

Litter Control

Centralized Maintenance

Solid Waste Collections

GENERAL SERVICES : 188


GENERAL SERVICES

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Administration

$282,662

$273,350

$281,527

$277,780

$-

$277,780

$(3,747)

Animal Control

$226,292

$201,813

$201,459

$217,061

$-

$217,061

$15,602

$2,091,598

$1,689,033

$1,795,934

$1,849,526

$-

$1,849,526

$53,592

$144,445

$62,774

$84,281

$84,281

$-

$84,281

$-

$5,750

$5,591

$-

$-

$-

$-

$$30,771

Buildings and Grounds Centralized Maintenance Friends of Animal Care and Control

$465,987

$462,651

$472,771

$503,542

$-

$503,542

Lawns and Landscaping

Housekeeping

$177,132

$170,437

$179,198

$181,314

$-

$181,314

$2,116

Litter Control

$96,500

$93,233

$97,759

$102,330

$-

$102,330

$4,571

$1,784,696

$1,591,228

$1,795,883

$1,820,075

$-

$1,820,075

$24,192 $125,770

Solid Waste Collections Motor Pool

$-

$-

$-

$125,770

$-

$125,770

Garage Operations

$-

$-

$-

$111,611

$2,500

$114,111

$114,111

$5,275,062

$4,550,110

$4,908,812

$5,273,290

$2,500

$5,275,790

$366,978

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services

$2,263,996

$2,169,003

$2,321,559

$2,552,138

$-

$2,552,138

$230,579

Operations & Maintenance

$2,835,808

$2,299,697

$2,500,472

$2,506,401

$2,500

$2,508,901

$8,429

Capital Outlay

$175,258

$81,410

$86,781

$214,751

$-

$214,751

$127,970

$5,275,062

$4,550,110

$4,908,812

$5,273,290

$2,500

$5,275,790

$366,978

Local Animal Licenses

$13,950

$22,482

$13,950

$-

$-

$-

$(13,950)

Dog & Cat Sterilization

$10,320

$6,951

$10,320

$-

$-

$-

$(10,320)

Local Recovered Costs

$168,000

$168,984

$171,379

$171,379

$-

$171,379

$-

Local Courthouse Maintenance

$40,000

$38,203

$40,000

$40,000

$-

$40,000

$-

$81,330

$64,417

$81,330

$81,330

$-

$81,330

$-

$11,665

$14,700

$11,665

$11,665

$-

$11,665

$-

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

Local Health/HS Utilities Local Health/HS Maintenance Local Cons Utility Tax

$-

$-

$-

$-

$-

$-

$-

$40,700

$4,396

$5,700

$5,700

$-

$5,700

$-

State Litter Control Grant

$16,450

$30,451

$16,450

$16,450

$-

$16,450

$-

Jail Block Revenue

$21,500

$-

$21,500

$21,500

$-

$21,500

$-

$403,915

$350,584

$372,294

$348,024

$-

$348,024

$(24,270)

$4,871,147

$4,199,526

$4,536,518

$4,925,266

$2,500

$4,927,766

$391,248

$5,275,062

$4,550,110

$4,908,812

$5,273,290

$2,500

$5,275,790

$366,978

Local Waste Collection

TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

GENERAL SERVICES : 189


GENERAL SERVICES

About General Services division is responsible for auxiliary and operational support services for all County divisions. Services are provided through Administration, Animal Control, Buildings and Grounds, Centralized Maintenance, Housekeeping, Lawns and Landscaping, Litter Control, and Solid Waste Collection. The division also oversees the Internal Services division.

Administration This department manages administrative functions for the division.

Animal Control Animal Control enforces County ordinances and state laws relating to animals, including impounding stray dogs, investigating livestock deaths due to animals, quarantines for animals involved in bite cases, and investigating animal cruelty. It also maintains the safety of the public as it pertains to animal ordinances and educates the public about animal laws and welfare.

Buildings and Grounds Buildings and Grounds is responsible for the preservation of County facilities. It maintains 37 County buildings and facilities, eight recreational parks and two industrial parks, and provides general labor support for repair and remodeling projects.

Centralized Maintenance Centralized Maintenance funds one-time projects such as emergency repairs that are not generally funded through the operational budget due to their nature.

Housekeeping The Housekeeping department provides custodial services to ensure the cleanliness and safety of 11 County facilities, which is 441,520 square feet of space.

Lawns and Landscaping Lawns & Landscaping is responsible for maintaining 106 acres of property, including landscaping services, tree trimming and grass cutting. It also assists in maintaining recreational facilities, including the Motor Mile Complex, Plum Creek ballfields, Auburn ballfields, and the new and old Shawsville elementary schools ballfields.

Litter Control Litter Control manages the annual roadside waste clean-up, hazardous waste collection and annual latex paint exchange. It also works in conjunction with the towns of Christiansburg and Blacksburg, and Virginia Tech to maintain litter control efforts within the County.

Solid Waste Collections Solid Waste Collections provides 10 consolidated sites where residents may dispose of household trash, bulky items and recyclables.

Highlights • On April 22, the Broomin’ and Bloomin’ spring cleanup took place for the 34th consecutive year. Volunteers collected 1,720 pounds of refuse from over 41 miles in the county. GENERAL SERVICES : 190


GENERAL SERVICES • Single stream recycling, implemented as part of a regional effort, boosts regional recycling to 536 tons, an increase of 11 percent over the previous year.

Personnel DEPARTMENT

FY 18 Approved FTE

FY 19 Approved FTE

Change

Administration

3

3

0

Animal Control

3.75

3.75

0

Buildings and Grounds

7

7

0

Centralized Maintenance

0

0

0

Friends of Animal Care and Control

0

0

0

Housekeeping

11

11

0

Lawns and Landscaping

2

2

0

Litter Control

1

1

0

14

14

0

Solid Waste Collections Motor Pool

0

0

0

Garage

0

2

2

TOTAL

41.75

43.75

2

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan. • ($24,270) in Revenue is Reduced and Transferred from General Services to the Animal Care and Adoption Center – This adjustment is made to consolidate and centralize all animal care revenues collected by the County. Prior to the construction of the new Animal Care and Adoption Center, the County collected $24,270 in animal license fees. These fees were reported in the General Services budget. Beginning in FY 19, all animal and pet related fees will be reported in the Animal Care and Adoption Center division (tab 340). • Internal Services Division Consolidation into the General Services Division – For FY 19, the Internal Services Division is combined into General Services. The Division functions are currently managed by General Services’ staff; therefore, this consolidation will improve operational and management efficiency by transferring $319,065 in expenditures and 2 FTE. Revenue representing amounts charged to individual divisions receiving services from the GENERAL SERVICES : 191


GENERAL SERVICES motor pool and garage of $91,700 is also reduced from the Internal Services Division. These funds will be shown as a reduction in expenditures in General Services, rather than revenue, resulting in a net increase in expenditures of $227,365 ($319,065 less $91,700).

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. â&#x20AC;˘ $2,500 is Added for Utility Costs â&#x20AC;&#x201C; Based on actual expenses in FY 18 and anticipated expenses for FY 19, $2,500 in additional funding is necessary to cover basic water and sewer costs of the County garage.

GENERAL SERVICES : 192


Montgomery County, Virginia Engineering and Regulatory Compliance

VOTERS Board of Supervisors County Administrator Engineering and Regulatory Compliance

Inspections

Soil Erosion and Sediment Control

Mid-County Landfill

Stormwater Management

Thompson Landfill

ENGINEERING AND REGULATORY COMPLIANCE : 194


ENGINEERING AND REGULATORY COMPLIANCE

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Stormwater Management

$261,039

$206,622

$226,296

$252,876

$-

$252,876

$26,580

Inspections

$375,776

$356,733

$360,841

$391,295

$-

$391,295

$30,454

Mid-County Landfill

$128,200

$91,514

$128,200

$128,200

$-

$128,200

$-

$-

$-

$-

$-

$-

$-

$-

$53,000

$32,794

$53,000

$53,000

$-

$53,000

$-

$818,015

$687,662

$768,337

$825,371

$-

$825,371

$57,034

Personal Services

$432,789

$427,216

$527,804

$584,838

$-

$584,838

$57,034

Operations & Maintenance

$349,966

$253,002

$240,533

$240,533

$-

$240,533

$-

Soil Erosion and Sediment Control Thompson Landfill TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay

$35,260

$7,443

$-

$-

$-

$-

$-

$818,015

$687,662

$768,337

$825,371

$-

$825,371

$57,034

Local Soil Erosion Fees

$23,900

$29,112

$23,900

$22,900

$2,070

$24,970

$1,070

Local Stormwater Fees

$20,385

$3,050

$20,385

$21,385

$-

$21,385

$1,000

Local Building Permits

$81,000

$85,828

$81,000

$85,465

$18,306

$103,771

$22,771

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

Local Occupancy Permits Local Electrical Permits Local Mechanical Permits

$750

$1,275

$750

$950

$-

$950

$200

$15,875

$25,565

$15,875

$22,500

$2,120

$24,620

$8,745

$15,840

$14,708

$15,840

$15,000

$800

$15,800

$(40)

$24,000

$14,184

$24,000

$14,500

$840

$15,340

$(8,660)

Local Manufactured Housing Permits

$5,950

$6,924

$5,950

$6,000

$-

$6,000

$50

Local Re-inspect Fees

Local Plumbing Permits

$2,000

$1,280

$2,000

$1,000

$320

$1,320

$(680)

TOTAL DESIGNATED REVENUE

$189,700

$181,926

$189,700

$189,700

$24,456

$214,156

$24,456

TOTAL UNDESIGNATED REVENUE

$628,315

$505,736

$578,637

$635,671

$(24,456)

$611,215

$32,578

TOTAL REVENUES

$818,015

$687,662

$768,337

$825,371

$-

$825,371

$57,034

ENGINEERING AND REGULATORY COMPLIANCE : 195


ENGINEERING AND REGULATORY COMPLIANCE

About Engineering and Regulatory Compliance is responsible for Stormwater Management, Inspections, Soil Erosion and Sediment Control, and landfill management and remediation.

Stormwater Management This department implements and ensures regulation and permit compliance with the County’s Stormwater Management ordinance and the Municipal Separate Storm Sewer System (MS4) permits. Stormwater regulations protect water quality from harmful pollutants that can accumulate when rain and snowmelt flow over impervious surfaces (streets, parking areas, buildings, etc.). When heavy or prolonged rains saturate the ground surface, runoff is channeled into storm sewers that ultimately end up in streams, creeks, rivers and the ocean. This department also administers policies, procedures and respective fee schedules related to stormwater compliance, and reviews erosion and sediment control plans prior to issuing land disturbing permits, prepares reports for the Virginia Department of Environmental Quality, and responds to citizen concerns about stormwater drainage issues.

Inspections Inspections is responsible for the enforcement of the Uniform Statewide Building Code to protect health, safety and welfare of citizens.

Soil Erosion and Sediment Control This department implements the County’s Erosion and Sediment Control Ordinance as mandated by the Commonwealth of Virginia.

Thompson and Mid County Landfills The Thompson and Mid County Landfills were closed in 1993 and 1997, respectively. State and federal laws and regulations required the County to perform groundwater monitoring and mitigation, in 2013 the Department of Environmental Quality required an additional 10 years of monitoring landfills.

Highlights • Permits issued in FY 17: building, 383; trade, 686; erosion and sediment control, 77; and certificates of occupancy, 225. • Montgomery County partnered with the Montgomery County Public Schools to implement the ICC High School Technical Training Program, which helps prepare high school students for a future career path in the building inspection field. • The county is currently a MS4 permit holder. Continuing to focus on sustainability, the county launched the Water: Conservation, Protection, and Quality Educational Campaign. As a result, staff has participated in several stormwater educational ENGINEERING AND REGULATORY COMPLIANCE : 196


ENGINEERING AND REGULATORY COMPLIANCE outreach initiatives throughout the community. In addition, the staff completed the field reconnaissance and screening of 68 stormwater outfalls.

Personnel FY 18 Approved FTE

DEPARTMENT

FY 19 Approved FTE

Change

Stormwater Management

2

2

0

Inspections

5

5

0

Mid-County Landfill

0

0

0

Soil Erosion and Sediment Control

0

0

0

Thompson Landfill

0

0

0

TOTAL

7

7

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $24,456 is Added to the Engineering and Regulatory Compliance Revenue Budget Due to a Minimal Fee Increase for FY 19 – During the summer of 2017, the County performed a comprehensive user fee study to analyze and compare the County’s existing fee structure to those of similar localities across the state. The last time the county adjusted fees was in FY 08. The following chart shows the fee changes for the Engineering and Regulatory Compliance Division: Division/Service

Current Fee

Recommended Fee

Building Inspections Building Permit – Residential (per sf)

$0.18

$0.22

Building Permit – Non-Residential (per sf)

$0.28

$0.32

Building Permit Flat Fee - (minimum fee)

$35

$45

ENGINEERING AND REGULATORY COMPLIANCE : 197


ENGINEERING AND REGULATORY COMPLIANCE

Division/Service

Current Fee

Recommended Fee

Building Inspections Building Reinspection Fee

$30

$50

Electrical Permit Flat Fee (minimum fee)

$35

$45

Plumbing Permit Flat Fee (minimum fee)

$35

$45

Mechanical Permit Flat Fee (minimum fee)

$35

$45

$260

$290

Stormwater Erosion and Sediment Control â&#x20AC;&#x201C; Residential

ENGINEERING AND REGULATORY COMPLIANCE : 198


Montgomery County, Virginia Children’s Services Act

VOTERS Board of Supervisors County Administrator Deputy County Administrator Human Services Children’s Services Act

CHILDREN’S SERVICES ACT : 200


CHILDREN’S SERVICES ACT

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Children’s Services Act

$1,651,969

$768,817

$1,651,969

$1,651,969

$-

$1,651,969

$-

TOTAL EXPENDITURES

$1,651,969

$768,817

$1,651,969

$1,651,969

$-

$1,651,969

$-

$-

$-

$-

$-

$-

$-

$-

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Public Assistance Capital Outlay TOTAL EXPENDITURES

$4,200

$2,057

$4,200

$4,200

$-

$4,200

$-

$1,647,769

$766,760

$1,647,769

$1,647,769

$-

$1,647,769

$-

$-

$-

$-

$-

$-

$-

$-

$1,651,969

$768,817

$1,651,969

$1,651,969

$-

$1,651,969

$-

$-

$16,124

$-

$-

$-

$-

$-

$1,162,784

$553,824

$1,162,784

$1,162,784

$-

$1,162,784

$-

$1,162,784

$569,948

$1,162,784

$1,162,784

$-

$1,162,784

$-

$489,185

$198,869

$489,185

$489,185

$-

$489,185

$-

$1,651,969

$768,817

$1,651,969

$1,651,969

$-

$1,651,969

$-

REVENUE BY CLASSIFICATION Local Recovered Costs State CSA TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

CHILDREN’S SERVICES ACT : 201


CHILDREN’S SERVICES ACT

About The Children’s Services Act for At-Risk Youth and Families (CSA) was established by the General Assembly to improve coordination, eliminate duplication of services and ensure that costly residential care is provided only in cases where it was clearly warranted. The law requires localities to establish Community Policy and Management teams, and Family Assessment and Planning teams to administer the program. The law also mandates that certain groups of children receive services, primarily special education and foster care. The County is required to provide a local match for all expenditures.

Children’s Services Act The Community Policy and Management Team (CPMT) is responsible for developing policies, managing funds allocated to the County, and authorizing expenditures of these funds. CPMT is comprised of at least one elected or appointed official and agency heads from the local Department of Social Services, school system, Community Services Board (mental health) and the Court Services Unit (juvenile justice), a parent and a private provider. Each CPMT must also establish and appoint at least one Family Assessment and Planning Team (FAPT) to work with families to develop an individualized family service plan or plan of care based on the strengths and needs of the family.

Highlights • CSA served 40 at-risk children and their families in FY 17.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added

CHILDREN’S SERVICES ACT : 202


Montgomery County, Virginia Human Services

VOTERS Board of Supervisors County Administrator Deputy County Administrator Human Services Alternative Community Programs

Human Services

Retired Senior Volunteer Program

HUMAN SERVICES : 204


HUMAN SERVICES

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Alternative Community Programs

$86,177

$49,802

$85,215

$85,776

$-

$85,776

$561

Human Services

$161,368

$148,917

$164,039

$161,207

$-

$161,207

$(2,832)

Retired Senior Volunteer Program

$161,205

$148,400

$140,941

$146,535

$-

$146,535

$5,594

$408,750

$347,119

$390,195

$393,518

$-

$393,518

$3,323

$344,331

$314,709

$348,120

$351,443

$-

$351,443

$3,323

$64,419

$32,409

$42,075

$42,075

$-

$42,075

$-

$-

$-

$-

$-

$-

$-

$-

$408,750

$347,119

$390,195

$393,518

$-

$393,518

$3,323

Local User Fees

$-

$105

$-

$-

$-

$-

$-

Recovered Costs

$-

$125

$-

$-

$$-

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

Donations

$2,500

$14,211

$-

$-

$-

$-

State CSA Administration

$12,000

$15,913

$12,000

$12,000

$-

$12,000

$-

State VJCCCA

$49,392

$49,393

$49,392

$49,392

$-

$49,392

$-

Federal RSVP

$52,043

$52,043

$48,543

$48,543

$-

$48,543

$-

TOTAL DESIGNATED REVENUE

$115,935

$131,790

$109,935

$109,935

$-

$109,935

$-

TOTAL UNDESIGNATED REVENUE

$292,815

$215,329

$280,260

$283,583

$-

$283,583

$3,323

$408,750

$347,119

$390,195

$393,518

$-

$393,518

$3,323

TOTAL REVENUES

HUMAN SERVICES : 205


HUMAN SERVICES

About Human Services division administers the Alternative Community Program, Human Services, Retired and Senior Volunteer Program (RSVP), Virginia Juvenile Community Crime Control Act (VJCCCA) and the Children’s Services Act (CSA).

Alternative Community Programs This department provides court-involved youth programs that include juvenile community service, home confinement, and home electronic monitoring.

Human Services The Human Services department keeps citizens, agencies and County government informed about services and programs in the areas of human service delivery. They also examine youth issues and administer the VJCCCA programs.

Retired Senior Volunteer Program Retired and Senior Volunteer Program (RSVP) invites adults age 55 and over to use their life experience and skills to participate more fully in the life of their community through significant volunteer service. RSVP acts as a clearinghouse to match volunteers’ interests and skills with agencies and organizations that need assistance while providing opportunities that promote independence and an active lifestyle.

Highlights • In 2017, 290 RSVP volunteers provided 59,312 hours of service to 65 different nonprofit organizations. • RSVP volunteers raised $7,411 through fundraising programs in 2017. This will enable the program to provide two $1,000 scholarships to students in Montgomery County and Radford. Other projects that benefit from the fundraising efforts include an annual tote bag project for area nursing home residents in December, supplies for area homebound seniors, events for area veterans and military families, and numerous other projects that benefit the non-profit organizations where our volunteers serve.

Personnel DEPARTMENT Alternative Community Programs Human Services

FY 18 Approved FTE

FY 19 Approved FTE

Change

0

0

0

2

2

0

Retired Senior Volunteer Program

2.5

2.5

0

TOTAL

4.5

4.5

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. HUMAN SERVICES : 206


HUMAN SERVICES

• Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added

HUMAN SERVICES : 207


Montgomery County, Virginia New River Valley Health District

VOTERS General Assembly

Governor Secretary of Health and Human Services State Department of Health New River Valley Health District

NEW RIVER VALLEY HEALTH DISTRICT : 208


NEW RIVER VALLEY HEALTH DISTRICT

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Public Health

$581,106

$581,106

$587,069

$587,069

$9,366

$596,435

$9,366

$581,106

$581,106

$587,069

$587,069

$9,366

$596,435

$9,366

$-

$-

$-

$-

$-

$-

$-

$581,106

$581,106

$587,069

$587,069

$9,366

$596,435

$9,366

$-

$-

$-

$-

$-

$-

$-

$581,106

$581,106

$587,069

$587,069

$9,366

$596,435

$9,366

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$581,106

$581,106

$587,069

$587,069

$9,366

$596,435

$9,366

TOTAL REVENUES

$581,106

$581,106

$587,069

$587,069

$9,366

$596,435

$9,366

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION Personal Services Direct Payment Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Revenue Refunds TOTAL DESIGNATED REVENUE

NEW RIVER VALLEY HEALTH DISTRICT : 209


NEW RIVER VALLEY HEALTH DISTRICT

About The New River Health District, one of the Virginia Department of Health’s (VDH) 35 health districts, is comprised of Floyd, Giles, Montgomery and Pulaski counties and the City of Radford. The district’s environmental health program provides site evaluation and permits for on-site sewage disposal (septic systems) and wells, inspection of restaurants, schools, day care centers, summer camps and festivals to ensure food safety, rabies investigation and follow-up, and general environmental complaint investigations.

New River Health District The Health District provides services in local health department clinics, schools, homes and at other sites in the community to prevent and control the spread of contagious diseases, including child and adult immunizations, immunizations for overseas travel, well baby care, and family planning. Other services include provision of the Women, Infants and Children (WIC) program, distribution of free car safety seats to eligible families, Resource Mothers Program and health education services.

Highlights • The District hired a new health director, Noelle Bissell, M.D., in February 2017. • The environmental health program continued grant funding to support voluntary enrollment in the Food and Drug Administration (FDA) standards program to improve the quality of restaurant inspections, this time as a mentor to another health district enrolling for the first time. The environmental health program also secured additional grant funding to support staff training opportunities and conduct a risk assessment on restaurants throughout the New River Valley. • The District formalized agreements with two local hospitals and their OB/GYN practices to provide pregnant women with consistent physician care throughout pregnancy, ensuring the healthiest start for the babies, and creating opportunities to enroll eligible hospital clients into health department programs. • Partnered with school boards in four of the District’s five localities to offer flu immunizations in schools, resulting in over 2,700 vaccinations given throughout the New River Valley, over half of which were to Montgomery County school students. • The New River Valley Health District’s WIC program had the highest percentage of breastfeeding infants in the Commonwealth. • Partnered on a Community Health Assessment, participating in opioid crisis response efforts, and providing health education at health fairs and other events.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or NEW RIVER VALLEY HEALTH DISTRICT : 210


NEW RIVER VALLEY HEALTH DISTRICT expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $9,366 is Added for Local Match Requirements of the NRV Health District Base Budget – The Health Department received ongoing state funding to support $24,447 in expenses, requiring local match support of $9,366. The Health Department is funded on a formula basis with costs shared between the state and the County. The County’s share is 38.3% and the state’s share is 61.7%. This increase is added based on actual funding in FY 18 and anticipated funding for FY 19.

NEW RIVER VALLEY HEALTH DISTRICT : 211


Montgomery County, Virginia Social Services

VOTERS Board of Supervisors Social Services Board Social Services

SOCIAL SERVICES : 212


SOCIAL SERVICES

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Social Services TOTAL EXPENDITURES

$5,871,270

$5,578,073

$5,495,655

$5,723,627

$-

$5,723,627

$227,972

$5,871,270

$5,578,073

$5,495,655

$5,723,627

$-

$5,723,627

$227,972

$3,639,994

$3,598,440

$3,601,487

$3,703,315

$-

$3,703,315

$101,828

$333,240

$321,419

$332,240

$333,240

$-

$333,240

$1,000

$1,736,001

$1,601,818

$1,561,928

$1,687,072

$-

$1,687,072

$125,144

$162,035

$56,396

$-

$-

$-

$-

$-

$5,871,270

$5,578,073

$5,495,655

$5,723,627

$-

$5,723,627

$227,972

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Public Assistance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION State/Federal Assistance

$4,515,729

$4,490,332

$4,341,656

$4,559,295

$-

$4,559,295

$217,639

Federal Pass Through

$189,704

$171,413

$189,704

$165,643

$-

$165,643

$(24,061)

Local Recovered Costs

$70,000

$177,188

$70,000

$70,000

$-

$70,000

$-

TOTAL DESIGNATED REVENUE

$4,775,433

$4,838,933

$4,601,360

$4,794,938

$-

$4,794,938

$193,578

TOTAL UNDESIGNATED REVENUE

$1,095,837

$739,140

$894,295

$928,689

$-

$928,689

$34,394

TOTAL REVENUES

$5,871,270

$5,578,073

$5,495,655

$5,723,627

$-

$5,723,627

$227,972

SOCIAL SERVICES : 213


SOCIAL SERVICES

About The Department of Social Services (DSS) division assists families and individuals in becoming socially and economically self-sufficient and independent. Benefit programs include temporary assistance for needy families, food assistance, Medicaid, energy assistance, general relief, fraud prevention and children’s medical security insurance. DSS works closely with other community agencies to promote the stability and self-sufficiency of community families through referrals to services not available in this agency. It also promotes the creation of services not currently available in the community. The agency works to avoid duplication of services provided by other agencies and to respond to needs not currently addressed in the community.

Social Services Social Services assists in work programs including adoption, adult services/adult protective services, child protective services, day care services for children, foster care, court services and employment services. The department focuses, in the least intrusive manner, on services that individuals and families cannot provide for themselves.

Highlights • In conjunction with the state and federal government, efforts continue to conduct more eligibility determinations and case management services using online systems to continue to modernize work processes. • The agency continues to implement the principles set forth in the Learning Collaborative (LC) effort that began in 2014. The LC model changes the way in which the agency engages with families, advocates for clients, and collaborates with community partners. It uses Practice Profiles that operationalizes the Virginia Practice Model in measurable terms. The Practice Profiles cover 11 key skill sets across the child welfare continuum from child protective services to permanency. • As the beneficiary of private funds, the Social Services is working with the schools to identify children and families who display risk factors that typically indicate abuse and/or neglect in the children’s lives.

Personnel DEPARTMENT

FY 18 Approved FTE

FY 19 Approved FTE

Change

Social Services

63

64

1

TOTAL

63

64

1

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% SOCIAL SERVICES : 214


SOCIAL SERVICES and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan. • Base Revenue and Expenditure Reconciliation Adjustments – The base budget revenue and expenditures accounts have been adjusted based on the reconciliation of state and federal funding for FY 18. Each year, following the confirmation of funding available from sources other than County dollars, the base budget for the Department of Social Services is adjusted within the fiscal year, and this adjustment becomes the base budget for the next fiscal year. The FY 18 reconciled County Budget for this Division totaled $5,688,084; $4,724,938 in state and federal dollars and $963,146 in County dollars. Based on the reconciliation for FY 18, a total of $193,578 is added to the base revenue budget for FY 19 and $125,144 is added to base expenditures specifically for public assistance programs. As part of the FY 18 reconciliation, one FTE is added due to an increase in state funding for Child Welfare Services.

County Funding for Social Services (Before and After Pay Plan Addition) $1,200,000

$1,000,000

$800,000

$600,000

$400,000

$200,000

$-

FY 05 FY 06 County County Funding Funding Before Pay Actual Plan

FY 07 County Funding Actual

FY 08 County Funding Actual

FY 09 County Funding Actual

FY 10 County Funding Actual

FY 11 County Funding Actual

FY 12 County Funding Actual

FY 13 County Funding Actual

FY 14 County Funding Actual

FY 15 County Funding Actual

FY 16 County Funding Actual

FY 17 County Funding Actual

FY 18 County Funding Budget

FY 19 County Funding Budget

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• No Addenda Added

SOCIAL SERVICES : 215


Montgomery County, Virginia Parks and Recreation

VOTERS Board of Supervisors County Administrator Deputy County Administrator Parks and Recreation

Administration

Community Recreation Programs

Senior Tours and Recreation Programs

Aquatics

Outdoor Recreation

Special Programs

Athletics

Parks and Playgrounds

Summer Programs

PARKS AND RECREATION : 216


PARKS AND RECREATION

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Administration

$729,892

$706,585

$791,215

$869,307

$-

$869,307

$78,092

Aquatics

$91,349

$82,818

$79,932

$81,125

$-

$81,125

$1,193

Athletics

$151,098

$131,708

$158,105

$158,663

$-

$158,663

$558

Community Recreation Programs

$13,790

$1,328

$16,793

$12,151

$-

$12,151

$(4,642)

Outdoor Recreation

$21,985

$12,667

$12,709

$12,709

$-

$12,709

$-

Parks and Playgrounds

$57,632

$38,121

$26,350

$26,350

$-

$26,350

$-

Senior Tours

$13,223

$12,943

$12,503

$12,503

$-

$12,503

$-

Senior Recreation Program

$4,302

$2,975

$3,425

$3,425

$-

$3,425

$-

Special Programs

$28,518

$9,732

$19,975

$19,975

$-

$19,975

$-

Summer Programs TOTAL EXPENDITURES

$20,926

$16,868

$29,780

$34,970

$-

$34,970

$5,190

$1,132,715

$1,015,744

$1,150,787

$1,231,178

$-

$1,231,178

$80,391

EXPENDITURES BY CLASSIFICATION Personal Services

$780,358

$752,781

$834,563

$914,954

$-

$914,954

$80,391

Operations & Maintenance

$290,325

$240,007

$289,474

$307,974

$-

$307,974

$18,500

$62,032

$22,956

$26,750

$8,250

$-

$8,250

$(18,500)

$1,132,715

$1,015,744

$1,150,787

$1,231,178

$-

$1,231,178

$80,391

Local Property Rental

$1,500

$2,800

$2,400

$2,400

$1,430

$3,830

$1,430

Local Adult Rec. Fees

$9,000

$1,135

$-

$-

$-

$-

$-

$38,000

$42,117

$38,000

$38,000

$600

$38,600

$600

Local Comm. Rec. Fees

$5,500

$-

$-

$-

$-

$-

$-

Local Senior Tour Fees

$13,000

$14,713

$13,000

$13,000

$-

$13,000

$-

Local Senior Rec. Fees

$500

$825

$500

$500

$-

$500

$-

$12,000

$15,914

$12,000

$12,000

$-

$12,000

$-

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

Local Athletics Fees

Local Outdoor Rec. Fees Local Special Event Fees

$1,000

$195

$1,000

$1,000

$-

$1,000

$-

Local Summer Rec. Fees

$12,000

$29,383

$24,700

$24,700

$-

$24,700

$-

Local Pool Fees

$71,600

$66,460

$72,000

$72,000

$-

$72,000

$-

Local Recovered Costs

$-

$1,250

$-

$-

$-

$-

$-

Local Fundraising

$-

$-

$-

$-

$-

$-

$-

Scholarship Revenue

$-

$562

$500

$500

$-

$500

$-

TOTAL DESIGNATED REVENUE

$164,100

$175,354

$164,100

$164,100

$2,030

$166,130

$2,030

TOTAL UNDESIGNATED REVENUE

$968,615

$840,391

$986,687

$1,067,078

$(2,030)

$1,065,048

$78,361

$1,132,715

$1,015,744

$1,150,787

$1,231,178

$-

$1,231,178

$80,391

TOTAL REVENUES

PARKS AND RECREATION : 217


PARKS AND RECREATION

About The Parks and Recreation division provides quality, customer-valued recreation programs and facilities that engage participants and add value to the quality of life. Programming and facilities are offered in aquatics; athletics and team sports; youth, adult and senior wellness and education; outdoor recreation; tours; special events; and summer programs.

Administration Administration oversees the operation of all recreational programs and parks facilities. Responsibilities also include the division’s budget management, marketing, facility design, and planning for future recreational needs.

Aquatics The Frog Pond offers a safe and fun swimming environment and quality instruction for leisure and educational swimming programs for all ages, including infants. The Stroke and Turn Clinic teaches strokes and turns with a competitive edge for those who want to join a competitive swim team.

Athletics The Athletics department focuses on children ranging from pre-K to middle school and the approach that recreational sports should place more emphasis on educational and social benefits rather than competition. A strong focus is also placed on good sportsmanship from participants, parents and spectators. Each program is built around teaching the fundamentals and ensuring that every participant receives an enjoyable and lasting recreation experience in a safe and positive environment.

Community Recreation Programs Community Recreation Programs offer a diverse schedule of education/recreation-based activities for youth. Activities include martial arts, cooking, drawing, painting, and holiday-themed classes.

Outdoor Recreation This department provides diverse programming based on adventure, conservation, environmental education and experiential education with a focus on high adventure. Montgomery County was one of the first municipal departments to offer outdoor recreation programs in Southwest Virginia. PARKS AND RECREATION : 218


PARKS AND RECREATION Parks and Playgrounds Montgomery County has seven parks ranging from small pocket parks to linear biking and hiking trails to its largest 110 acre Mid-County Park. Swimming, picnicking, hiking, canoeing, kayaking, athletic ball fields, playgrounds, walking tracks and natural areas are all amenities that can be found at the parks. Private pool and shelter rentals are also available.

Senior Tours Senior Tours are designed and selected for active travelers 50 and older who like to explore regional interests and attractions while discovering the area’s well-kept secrets and making new friends. The one day excursions are planned to nearby cities, museums, sporting events, festivals, professional theater, and dining destinations.

Senior Recreation Program This department offers the Mountain Trekkers Hiking Club and the New River Valley Senior Games to adults 50 and older to encourage enrichment of their lives through activity and knowledge. Educational and wellness programs and health screenings/clinics promoting physical and mental health are also offered. Monthly luncheons provide an opportunity to meet socially and enjoy activities.

Special Programs The Special Programs department provides a broad range of special events that can span from events for youth to events for the whole family, including creative Christmas themed programs and Rock the Pond summertime events held annually.

Summer Programs This department provides a broad range of services to the community. The Frog Hoppers Camp is the most popular program, providing a safe and fun environment for children that will offer growth and education about the outdoors, swimming lessons and crafts. This camp is for children entering 1st grade to students leaving the 5th grade. Nature hikes, fun games and field trips teach children that it is fun to get out and go play!

Highlights • Nearly 1,200 youth participated in a variety of sports programs; approximately 2,500 participants signed up for tours and active adult programs; over 1,200 participated in the outdoor programs; and more than 15,000 patrons visited the Frog Pond over the past year. • The county’s Dixie AAA Baseball All-Star team and Dixie Ponytail Softball All-Star Team both advanced to state after winning the district. • The county unveiled concept plans for expanding the Eastern Montgomery Recreation Complex. • Montgomery County Parks and Recreation joined a new youth softball organization affiliated with the Babe Ruth Softball League. PARKS AND RECREATION : 219


PARKS AND RECREATION

Personnel DEPARTMENT

FY 18 Approved FTE

FY 19 Approved FTE

Change

Administration

11

11

0

Aquatics

0

0

0

Athletics

0

0

0

Community Recreation Programs

0

0

0

Outdoor Recreation

0

0

0

Parks and Playgrounds

0

0

0

Senior Tours

0

0

0

Senior Recreation Program

0

0

0

Special Programs

0

0

0

Summer Programs

0

0

0

TOTAL

11

11

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• $2,030 is Added to the Parks and Recreation Revenue Budget Due to a Minimal Fee Increase for FY 19 – During the summer of 2017, the County performed a comprehensive user fee study to analyze and compare the County’s existing fee structure to those of similar localities across the state. The last time the county adjusted fees was in FY 08. The following chart shows the fee changes for the Parks and Recreation Division: Division/Service

Current Fee

Recommended Fee

Parks and Recreation Shelter Rental – 1/2 Day

$20

$30

Shelter Rental – Full Day

$40

$50

Football Registration

$50

$55

PARKS AND RECREATION : 220


Montgomery County, Virginia Regional Library System

VOTERS Board of Supervisors Library Board Regional Library System

REGIONAL LIBRARY SYSTEM : 222


REGIONAL LIBRARY SYSTEM

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Regional Library System TOTAL EXPENDITURES

$2,211,834

$2,063,346

$2,039,278

$2,086,833

$20,446

$2,107,279

$68,001

$2,211,834

$2,063,346

$2,039,278

$2,086,833

$20,446

$2,107,279

$68,001

$1,562,033

$1,538,104

$1,632,076

$1,679,631

$-

$1,679,631

$47,555

$540,695

$461,929

$407,202

$407,202

$20,446

$427,648

$20,446

$109,106

$63,313

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$2,211,834

$2,063,346

$2,039,278

$2,086,833

$20,446

$2,107,279

$68,001

$3,000

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay Lump Sum Reduction TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Local Photo Copy Sales

$22,000

$25,157

$22,000

$22,000

$3,000

$25,000

Local Library Fines

$46,000

$45,037

$40,000

$40,000

$5,000

$45,000

$5,000

Local Library Fees

$3,700

$8,663

$3,700

$3,700

$4,000

$7,700

$4,000

Passports

$-

$16,822

$16,000

$16,000

$(4,000)

$12,000

$(4,000)

Floyd Contribution

$64,166

$67,542

$67,548

$67,548

$-

$67,548

$-

Blacksburg Contribution

$15,000

$15,000

$15,000

$15,000

$-

$15,000

$-

Christiansburg Contribution

$15,000

$15,000

$15,000

$15,000

$-

$15,000

$-

Local Donations

$-

$30,691

$-

$-

$-

$-

$-

Local Recovered Costs

$-

$2,837

$-

$-

$-

$-

$-

$214,294

$214,835

$206,965

$206,965

$12,446

$219,411

$12,446

$380,160

$441,585

$386,213

$386,213

$20,446

$406,659

$20,446

TOTAL UNDESIGNATED REVENUE

$1,831,674

$1,621,762

$1,653,065

$1,700,620

$-

$1,700,620

$47,555

TOTAL REVENUES

$2,211,834

$2,063,346

$2,039,278

$2,086,833

$20,446

$2,107,279

$68,001

State Aid TOTAL DESIGNATED REVENUE

REGIONAL LIBRARY SYSTEM : 223


REGIONAL LIBRARY SYSTEM

About The Montgomery-Floyd Regional Library System has branch libraries in Blacksburg, Christiansburg, Shawsville and Floyd. Reading and other materials are offered in a variety of formats, including downloadable audio books, eBooks and streaming audiobooks, music, and movies. Public computers, wireless access, databases and office and entertainment software are available in each library. The Christiansburg and Floyd libraries maintain special sections for genealogy and local history.

Regional Library System Staff members of the regional system are trained to help citizens use the library, download material and locate information. Library services include assistance with job searching and resume building, computer classes, summer reading programs for all ages, special events, programs, book discussion groups and story times. Public meeting rooms in each library branch are available to individuals and groups to use on a first-come basis. Meadowbrook has a dedicated craft room. The Library also offers notary services and is a passport acceptance agency.

Highlights • Montgomery County branch libraries see more than 345,329 visitors each year. • In the past year, Library staff processed passport applications for 727 persons. • An updated online library catalog was released with expanded search options, improved speed, and easier access to ebooks and eaudio. • In partnership with over 50 community and educational partners, library staff provide focused programming and services at schools, day care centers, senior centers and other venues throughout Montgomery County. • The library was awarded an American Dream Literacy Initiative grant from the American Library Association to support English language learning programming and materials. FY 18 Approved FTE

DEPARTMENT

FY 19 Approved FTE

Change

Regional Library System

19.5

19.5

0

TOTAL

19.5

19.5

0

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a REGIONAL LIBRARY SYSTEM : 224


REGIONAL LIBRARY SYSTEM decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $12,446 is Added to the Library’s State Aid Revenue and Materials Expenditure Budgets – A total of $12,446 in state aid to libraries revenue is added to the Library’s budget based on the most recent estimate for FY 19 funding. State aid to libraries is used primarily for library materials. • $8,000 is Added to the Library’s Local Fees Revenue and Expenditure Budgets – Based on the current fee collections, a total of $8,000 is added to the Library’s local fee budget for FY 19. This increase will fund additional books and subscriptions for the Library.

REGIONAL LIBRARY SYSTEM : 225


Montgomery County, Virginia Planning and GIS Services

VOTERS Board of Supervisors County Administrator Planning and GIS

Planning

GIS

PLANNING AND GIS SERVICES : 226


PLANNING AND GIS SERVICES

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Planning

$417,497

$371,001

$451,273

$455,954

$-

$455,954

$4,681

GIS

$308,091

$272,872

$279,398

$243,866

$-

$243,866

$(35,532)

$725,588

$643,873

$730,671

$699,820

$-

$699,820

$(30,851)

Personal Services

$578,906

$553,524

$615,881

$585,030

$-

$585,030

$(30,851)

Operations & Maintenance

$144,682

$89,812

$114,790

$114,790

$-

$114,790

$-

$2,000

$537

$-

$-

$-

$-

$-

$725,588

$643,873

$730,671

$699,820

$-

$699,820

$(30,851)

Local Rezoning/Subdivision Permits

$13,127

$23,801

$13,127

$13,127

$5,300

$18,427

$5,300

Local Site Plan Review

$1,000

$-

$1,000

$1,000

$1,500

$2,500

$1,500

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

Local Map/Ordinance Sales Local GIS Sales Local Technology Fees Local Recovered Costs

$100

$-

$100

$100

$-

$100

$-

$400

$415

$400

$400

$-

$400

$-

$22,000

$17,217

$22,000

$22,000

$-

$22,000

$-

$-

$852

$-

$-

$-

$-

$-

$4,500

$3,900

$4,500

$-

$-

$-

$(4,500)

$41,127

$46,184

$41,127

$36,627

$6,800

$43,427

$2,300

TOTAL UNDESIGNATED REVENUE

$684,461

$597,689

$689,544

$663,193

$(6,800)

$656,393

$(33,151)

TOTAL REVENUES

$725,588

$643,873

$730,671

$699,820

$-

$699,820

$(30,851)

Auto Graveyard Fees TOTAL DESIGNATED REVENUE

PLANNING AND GIS SERVICES : 227


PLANNING AND GIS SERVICES

About Planning and Geographic Information System (GIS) administers the comprehensive land use plan, zoning and subdivision ordinances, provides geographical information and mapping services and maintains official street names and addresses in the unincorporated areas of Montgomery County. Floodplain management, site plan administration and 911 addressing are also administered in this division.

Planning The Planning department works with the Planning Commission to develop and implement the Comprehensive Plan and related small-area village plans for the six village areas; administers zoning and subdivision ordinances; prepares long and short range planning information and studies; prepares grants for hazard mitigation, enhancement, community development and other programs; implements ongoing planning education and information programs; and supports other departments in planning, land use development and zoning. The staff serves as the primary support to the Planning Commission, Board of Zoning Appeals, and Agricultural and Forrestal District Advisory Committee.

Geographic Information System (GIS) This department administers the Geographic Information System (GIS) and iGIS map portal. Their mission is to coordinate, manage, and facilitate GIS at departmental, office and enterprise levels. Work includes creation and management of E911 site addresses and street names. Additionally, GIS is the primary custodian for GIS data, aerial imagery and LiDAR topography contours. This department also fulfills public requests for GIS data, mapping and imagery services.

Highlights • Continued collaboration with local and regional partners through a variety of projects and initiatives. • Completed study with the New River Valley Regional Commission on the Prices Fork Village and surrounding area in collaboration with the Town of Blacksburg, Virginia Tech, and the Virginia Tech Foundation. • Kicked off “Montgomery Matters,” an update to the Montgomery County 2025 Comprehensive Plan.

PLANNING AND GIS SERVICES : 228


PLANNING AND GIS SERVICES

Personnel FY 18 Approved FTE

FY 19 Approved FTE

Change

Planning

5

5

0

GIS

2

2

0

TOTAL

7

7

0

DEPARTMENT

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan. • $4,500 in Automotive Graveyard Fees are Removed from the Base Budget – Automotive graveyard fees are collected and placed in a reserve account at the end of each year. This reserve is used to cover the cost of bringing automobile graveyards into compliance with the County code. Since costs do not occur regularly, these funds are removed.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • $6,800 is Added to the Planning and GIS Revenue Budget Due to a Minimal Fee Increase for FY 19 – During the summer of 2017, the County performed a comprehensive user fee study to analyze and compare the County’s existing fee structure to those of similar localities across the state. The last time the county adjusted fees was in FY 08. The following chart shows the fee changes for the Planning and GIS Division: Division/Service

Current Fee

Recommended Fee

Planning Zoning Permit Fee

$10

$20

$500

$500 + 20/acre

Preliminary Plat Fee

-

$100 + 10/lot

Extra Review Required (Plat) Fee (after 1st 2 reviews)

-

$50

Extra Review Required (Plan) Fee (after 1st 2 reviews)

-

$100

Comprehensive Plan Amendment Fee

PLANNING AND GIS SERVICES : 229


Montgomery County, Virginia Economic Development

VOTERS Board of Supervisors County Administrator Economic Development

ECONOMIC DEVELOPMENT : 230


ECONOMIC DEVELOPMENT

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Economic Development

$536,354

$529,481

$395,570

$407,378

$-

$407,378

$11,808

$536,354

$529,481

$395,570

$407,378

$-

$407,378

$11,808

Personal Services

$313,106

$312,882

$321,085

$332,893

$-

$332,893

$11,808

Operations & Maintenance

$63,565

$56,279

$74,485

$74,485

$-

$74,485

$-

$80,000

$80,000

$-

$-

$-

$-

$-

$79,683

$80,319

$-

$-

$-

$-

$-

$536,354

$529,481

$395,570

$407,378

$-

$407,378

$11,808

Local Recovered Costs

$-

$-

$-

$-

$-

$-

$-

Governor's Opprotunity Fund

$-

$-

$-

$-

$-

$-

$-

TOTAL DESIGNATED REVENUE

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$536,354

$529,481

$395,570

$407,378

$-

$407,378

$11,808

TOTAL REVENUES

$536,354

$529,481

$395,570

$407,378

$-

$407,378

$11,808

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Direct Payments Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION

ECONOMIC DEVELOPMENT : 231


ECONOMIC DEVELOPMENT

About Economic Development division serves as the primary marketing resource for the County and the towns of Blacksburg and Christiansburg to develop businesses and to generate taxable capital investments and high quality opportunities for employment. The division works closely with the Economic Development Authority, Economic Development Commission and the MBC Development Corporation to attract new investments and support the success of existing businesses.

Economic Development The department carries out the Board of Supervisors’ Strategic Plan, which outlines: recruitment of new industry, retention and expansion of existing business and industry, market research, workforce development, and product (sites and buildings) development. Since 2009, 2,229 new jobs have been added from both new and existing businesses, resulting in more than $118 million in total investment in Montgomery County.

Highlights • Montgomery County sold a building to Whipple North, LLC in the Blacksburg Industrial Park for $3.2 million. • Spectrum Brands Inc. received funding from the Virginia Jobs Investment Program for retraining and new machinery after committing to invest $7.28 million in its Montgomery County operation. • On November 21, 2017, the Montgomery County Economic Development Authority purchased 124 acres of property adjacent to the county’s Falling Branch Corporate Park at a cost of $2.5 million for expansion purposes.

Personnel FY 18 Approved FTE

FY 19 Approved FTE

Change

Economic Development

3

3

0

TOTAL

3

3

0

DEPARTMENT

ECONOMIC DEVELOPMENT : 232


ECONOMIC DEVELOPMENT

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – For FY 19, the County budget includes a decrease in the Virginia Retirement System (VRS) contribution rate from 11.47% to 10.38% and a decrease in unemployment insurance per position from $34 to $30. All other fringe benefit rates remain unchanged for FY 19. The FY 19 budget also includes funding for the implementation of the County’s new Compensation and Classification Plan.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added

ECONOMIC DEVELOPMENT : 233


Montgomery County, Virginia Other Agencies

VOTERS Board of Supervisors Other Agencies

OTHER AGENCIES : 234


OTHER AGENCIES

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY AGENCIES Human Service Agencies

$760,145

$630,424

$747,212

$747,212

$11,925

$759,137

$11,925

Public Safety Agencies

$830,548

$804,638

$865,515

$890,515

$(39,033)

$851,482

$(14,033)

$103,772

$103,772

$99,346

$353,346

$1,123

$354,469

$255,123

Educational/Cultural Agencies Environmental Agencies

$143,066

$137,982

$145,842

$145,842

$3,569

$149,411

$3,569

Economic Development Agencies

$225,569

$225,569

$232,665

$232,665

$3,462

$236,127

$3,462

$2,063,100

$1,902,385

$2,090,580

$2,369,580

$(18,954)

$2,350,626

$260,046

TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Recovered Costs

$-

$-

$-

$-

$-

$-

$-

$40,211

$45,215

$40,211

$40,211

$(40,211)

$-

$(40,211)

$-

$-

$-

$-

$-

$-

$-

$40,211

$45,215

$40,211

$40,211

$(40,211)

$-

$-

TOTAL UNDESIGNATED REVENUE

$2,022,889

$1,857,170

$2,050,369

$2,329,369

$21,257

$2,350,626

$260,046

TOTAL REVENUES

$2,063,100

$1,902,385

$2,090,580

$2,369,580

$(18,954)

$2,350,626

$260,046

Wireless 911 State Extension Office Reimbursement TOTAL DESIGNATED REVENUE

OTHER AGENCIES : 235


OTHER AGENCIES

About This Division consists of all outside agencies that are funded by County General Fund dollars. Agencies that receive funding are divided among five categories: Human Service Agencies, Public Safety Agencies, Education/Cultural Agencies, Environmental Agencies, and Economic Development Agencies.

Human Service Agencies • $330,942 is included for the New River Valley Detention Home, which is level funding – The NRVDH’s request for FY 19 is $129,687, which is a decrease of $201,255. The agency received a total of $330,942 in the FY 18 budget. In the FY 10 request, the formula for determining operating contributions was changed to allocate costs among participant jurisdictions on the basis of days used, averaged over a 3 year period. Under the revised formula, Montgomery County’s billed usage for the facility for FY 19 is $129,687 or 24.96% of the total funding. The facility is over 30 years old and requires upgrades, maintenance, and newer equipment for licensure compliance. Due to the need to address these capital issues, the County is level funding the Detention Home by providing $129,687 for operations based on a three-year average usage and by setting aside the remaining $201,255 in a special reserve to address future facility upgrades. The savings from FY 16, FY 17, FY 18, and FY 19 provide $540,778 in total for the reserve to address the County’s share of renovation costs in the future. Locality

% Usage

FY 19 Funding

Giles

39.25%

$203,935

Montgomery

24.96%

$129,687

19.72%

$102,461

Pulaski Radford Total

16.07%

$83,496

100.00%

$519,579

• $30,994 is included for the Community Health Center of the New River Valley (Free Clinic), which is level funding – The agency received $30,994 in the FY 18 budget and the center requested level funding for this fiscal year. The center provides medical and dental care as well as pharmaceuticals to uninsured citizens of the New River Valley who live below the Federal Poverty Guidelines. Historical funding and the percentage of clients served by locality are presented in the chart below. The County also provides the building at 215 Roanoke Street which was renovated for the center. Assuming the center had to rent space equivalent to the building provided by the County, the rental costs would likely Community Health Center for the NRV FY 2017 Clients Served Montgomery County

Clients as % of Total

FY 2018

Actual Funding

Funding as % of Total

Clients Served

FY 2019

Clients as % of Total

Actual Funding

Funding as % of Total

Clients Served

Clients as % of Total

Rec. Funding

Funding as % of Total 66%

1,472

57%

$30,994

69%

1,579

57%

$30,994

66%

1,678

57%

$30,994

**

**

**

**

**

**

**

**

**

**

**

**

126

5%

$-

0%

135

5%

$2,000

4%

144

5%

$2,000

4%

Giles County

627

24%

$8,000

18%

673

24%

$8,000

17%

715

24%

$8,000

17%

Radford City

340

13%

$5,853

13%

365

13%

$5,853

12%

388

13%

$5,853

12%

2,565

100%

$44,847

100%

2,752

100%

$46,847

100%

2,925

100%

$46,847

100%

Pulaski County Floyd County

Total

* Actual

*Projected

OTHER AGENCIES : 236

*Projected


OTHER AGENCIES

exceed $64,352 (8,044 square feet X $8.00). • $50,625 is included for New River Community Action and $30,471 is included for the Montgomery County Emergency Assistance Program, which is level funding – The New River Community Action (NRCA) agency requested $53,156 for FY 19, which is an increase of $2,531. The agency serves low-income residents of Montgomery, Pulaski, Floyd, and Giles Counties and the City of Radford. The agency’s goal is eliminating poverty. The County funds also support a Community Service Worker position in NRCA that administers the Montgomery County Emergency Assistance Program (MCEAP). MCEAP partners with NRCA to provide emergency assistance to County residents only. MCEAP requests $33,595 for FY 19, which represents an increase of $3,124. In FY 18 MCEAP received $30,471. For FY 19, the County is providing level funding for both programs. With level funding, the County is providing 33% of the funding with only 31% of the clients served in the New River Valley. New River Community Action: Locality Funding & Clients Served FY 2017 Clients Served

Clients as % of Total

Funding

FY 2018 Funding as % of Total

Clients Served

Clients as % of Total

FY 2019

Funding

Funding as % of Total

Clients Served

Clients as % of Total

Funding

Funding as % of Total

Montgomery County

3,736

31%

$50,625

33%

3,736

31%

$50,625

33%

3,736

31%

$50,625

33%

Pulaski County

3,428

29%

$47,660

31%

3,428

29%

$47,660

31%

3,428

29%

$47,660

31%

Floyd County

1,868

16%

$25,223

16%

1,868

16%

$25,223

16%

1,868

16%

$25,223

16%

Giles County

1,319

11%

$15,082

10%

1,319

11%

$15,082

10%

1,319

11%

$15,082

10%

Radford City

1,538

13%

$15,040

10%

1,538

13%

$15,792

10%

1,538

13%

$15,792

10%

11,889

100%

$153,630

100%

11,889

100%

$154,382

100%

11,889

100%

$154,382

100%

Total

• $37,526 is included for the Women’s Resource Center, which is an increase of $145 – The agency received $37,381 in the FY 18 budget, and requested an increase of $1,121 for FY 19. Historical funding and the percentage of clients served by locality are presented below. With a budget of $37,526, which provides an increase of $145, the County is providing 44% of funding with 44% of clients served. The Women’s Resource Center provides services to adult and child citizens who have experienced domestic and/or sexual violence. The agency provides emergency advocacy, a live crisis hotline, an emergency and transitional shelter, emergency food and supplies, crisis counseling, legal advocacy and other services. Women's Resource Center FY 2017 Clients Served Montgomery County

Clients as % of Total

FY 2018

Funding

Funding as % of Total

Clients Served

Clients as % of Total

Funding

FY 2019 Funding as % of Total

Clients Served

Clients as % of Total

Funding

Funding as % of Total

12,593

47%

$37,381

44%

13,200

44%

$37,381

44%

13,200

44%

$37,526

44%

Pulaski County

3,283

12%

$22,889

27%

8,100

27%

$23,347

27%

8,100

27%

$23,347

27%

Floyd County

2,092

8%

$4,577

5%

1,500

5%

$4,577

5%

1,500

5%

$4,577

5%

Giles County

3,907

15%

$5,574

7%

2,100

7%

$5,574

7%

2,100

7%

$5,574

7%

Radford City Total

5,009

19%

$13,982

17%

5,100

17%

$14,262

17%

5,100

17%

$14,262

17%

26,884

100%

$84,403

100%

30,000

100%

$85,141

100%

30,000

100%

$85,286

100%

• $5,051 is included for the New River Family Shelter, which is level funding – The agency requested $5,051 in the FY 19 budget, which represents level funding. The shelter OTHER AGENCIES : 237


OTHER AGENCIES is able to provide shelter services, through its facilities or in hotel rooms, to 30% of those seeking shelter. Others seeking shelter can receive either out-of-town shelter services or bus tickets to other lodging arrangements. Last year approximately 95% of clients residing in established shelter space moved into permanent housing upon leaving the shelter. The shelter has the potential to serve all localities in the New River Valley. Other New River Valley localities have not historically been asked to fund the shelter due to the negligible number of clients outside of Montgomery County. • $6,170 is included for the NRV Literacy Volunteers, which is level funding – The agency requested $6,355 in the FY 19 budget, which represents an increase of $185. The LVA-NRV’s request will be used to support payroll expenses for the Program Manager, Basic Literacy Coordinator and the ESOL Coordinator. Based on actual and projected clients served, Montgomery County, the Town of Blacksburg, and the Town of Christiansburg provide 76% of the funding to the organization with only 59% of the clients served. Therefore, no additional funding is provided for FY 19. NRV Literacy Volunteers Locality

FY 17

FY 18

% of Total

FY 19

% of Total

Montgomery

$6,170

$6,170

45.98%

$6,170

45.98%

Pulaski

$2,250

$1,500

11.18%

$1,500

11.18%

$500

$700

5.22%

$700

5.22%

Floyd Giles

$550

$550

4.10%

$550

4.10%

Radford

$300

$500

3.73%

$500

3.73%

$2,500

$2,500

18.63%

$2,500

18.63%

$0

$1,500

11.18%

$1,500

11.18%

$12,270

$13,420

100%

$13,420

100%

Town of Blacksburg Town of Christiansburg Total

*Projected

NRV Literacy Volunteers - Clients Served Locality Montgomery

FY 17

%

FY 19

%

28

62.22%

102

59.30%

Pulaski

9

20.00%

25

14.53%

Floyd

4

8.89%

15

8.72%

Giles

2

4.44%

15

8.72%

Radford

2

4.44%

15

8.72%

45

100.00%

172

100.00%

*Actuals

*Projected

• $156,881 is included for the New River Valley Community Services, which is an increase of $4,569 – The agency requested $156,881 in the FY 19 budget, which represents an increase of $4,569. New River Valley Community Services offers community-based programs for both children and adults who are living with mental illness, developmental disabilities and/or substance abuse. The tables below outline the clients served by jurisdiction and the funding by locality since FY 17. OTHER AGENCIES : 238


OTHER AGENCIES

Community Services Board - Local Funding Locality

FY 17

FY 18

% of Total

FY 19

% of Total

Montgomery

$147,876

$152,312

40.9%

$156,881

41.6%

Pulaski

$90,489

$93,204

25.0%

$93,204

24.7%

Floyd

$32,324

$33,294

8.9%

$33,294

8.8%

Giles

$52,994

$52,994

14.2%

$52,994

14.0%

Radford

$39,658

$40,848

11.0%

$40,848

10.8%

$363,341

$372,652

100.00%

$377,221

100.00%

Total

Community Services Board - Clients Served Locality

FY 17

Montgomery

FY 18

% of Total

FY 19

% of Total

4,000

4,050

40.5%

4,171

40.5%

3,185

3,190

31.9%

3,286

31.9%

Floyd

700

712

7.1%

733

7.1%

Giles

1,115

1,130

11.3%

1,164

11.3%

Radford

901

922

9.2%

950

9.2%

9,901

10,004

100.00%

10,304

100.00%

Pulaski

Total

â&#x20AC;˘ $16,652 is included for the NRV Agency on Aging for agency programs and

$14,000 is included for one weekly congregate meal, which is level funding â&#x20AC;&#x201C; The agency requested $17,485, which is an increase of $833 for agency programs and $14,000 to continue an additional congregate meal per week for residents of Montgomery County. In FY 04, the Board of Supervisors agreed to provide 100% of local funds to cover one meal weekly, which would ensure Montgomery County residents would receive three congregate meals per week. The agency requests a total of $31,485 in order to increase base funding for basic operations from $16,652 to $17,485, a 5% increase. With level funding, the County is providing 31.9% of the funding with only 20.3% of the clients served in the New River Valley. Therefore, no additional funding is provided for FY 19. New River Valley Agency on Aging - Locality Funding Locality Montgomery Pulaski

FY17

FY 18

% of total

FY 19

% of total

$16,652

$16,652

31.85%

$16,652

31.85%

$17,312

$17,312

33.11%

$17,312

33.11%

Floyd

$5,481

$5,755

11.01%

$5,755

11.01%

Giles

$8,075

$8,075

15.44%

$8,075

15.44%

Radford

$4,277

$4,491

8.59%

$4,491

8.59%

$51,797

$52,285

100.00%

$52,285

100.00%

Total

New River Valley Agency on Aging - Clients Served Locality

FY 17

%

FY 18

%

FY 19

%

Montgomery

3,048

20.37%

3,053

20.34%

3,058

20.32%

Pulaski

3,909

26.12%

3,917

26.09%

3,922

26.06%

Floyd

2,786

18.62%

2,801

18.66%

2,811

18.68%

Giles

2,820

18.84%

2,832

18.86%

2,840

18.87%

Radford

2,402

16.05%

2,410

16.05%

2,418

16.07%

14,965 100.00%

15,013

100.00%

15,049

100.00%

*Actuals

*Projected OTHER AGENCIES : 239

*Projected


OTHER AGENCIES • $10,988 is included for the New River Valley Senior Services, Inc., which is level funding – The agency requested $14,551, which represents an increase of $3,563. The agency received $10,988 in FY 18. The agency provides transportation services for nonemergencies for sensory and physically disabled persons. With level funding, the County will be providing 36% of the funding while the percentage of clients served by the locality would only be 25%. New River Valley Senior Services Locality Funding

FY 17

%

FY 18

%

FY 19

%

Montgomery

$10,988

31%

$10,988

36%

$10,988

36%

Pulaski

$17,037

49%

$12,209

40%

$12,209

40%

Giles

$1,818

5%

$1,818

6%

$1,818

6%

Floyd

$1,818

5%

$1,818

6%

$1,818

6%

$3,464

10%

$3,464

11%

$3,464

11%

$35,125

100%

$30,297

100%

$30,297

100%

City of Radford

New River Valley Senior Services Clients Served

FY 17

FY 18

FY 19

%

Montgomery

94

95

95

25%

Pulaski

159

160

160

43%

Giles

21

21

21

6%

Floyd

58

58

58

15%

City of Radford

41

41

41

11%

373

375

375

100%

Total Locality

• $10,000 is included for the Boys and Girls Club, which restores former funding – The agency lost Federal grant funding supporting the after school program for participating students at the Christiansburg and Shawsville Middle Schools in FY 17. With the loss of grant funding in FY 18, no funds were requested. The agency requested 25,000 for FY 19, which is a $15,000 or a 150% increase in funding over prior levels. This $15,000 is requested to support a new summer program to be exclusively used at Eastern Montgomery High School. Since this agency is not a new agency, the County is restoring the original $10,000 that supported the programs in the past. However, since the $15,000 is for a new program, no additional funding is recommended for FY 19. • $2,968 is included for Brain Injury Services of SW Virginia, which an increase of $148 – The agency received $2,820 in FY 18 and requested $3,770 for FY 19, an increase of $950. Brain Injury Services of Southwest Virginia provides case management services for citizens who have suffered brain injuries. With $2,968 in funding, the County is providing 39% of funding with 39% of clients served.

OTHER AGENCIES : 240


OTHER AGENCIES

Brain Injury Services - Locality Funding Locality

FY 17

FY 18

% of Total

FY 19

% of Total

Montgomery

$2,454

$2,820

37.50%

$2,968

39%

Pulaski

$2,500

$2,500

33.24%

$2,500

33%

Giles

$-

$-

0.00%

$-

0%

$500

$500

6.65%

$500

7%

Radford

$1,700

$1,700

22.61%

$1,700

22%

Total

$7,154

$7,520

100.00%

$7,668

100%

Floyd

Brain Injury - Clients Served Locality

FY 17

Montgomery

FY 18

FY 19

% of Total

12

12

12

39%

Pulaski

6

8

8

26%

Giles

1

1

1

3%

Floyd

4

3

3

10%

Radford

8

7

7

23%

31

31

31

100%

Total

• $3,500 is included for NRV CARES, which is level funding – The agency received $3,500 in the FY 18 budget and requested $3,500 for FY 19. NRV CARES is a nonprofit organization dedicated to protecting children and strengthening families through education, advocacy and community partnerships. All programs are aimed at preventing or interrupting the cycle of child abuse. Services are provided for residents in the counties of Montgomery, Pulaski, Floyd, Giles, and the City of Radford. NRV CARES - Locality Funding Locality

FY 17

Montgomery Pulaski Giles Floyd

FY 18

% of Total

FY 19

% of Total

$3,000

$3,500

63.10%

$3,500

63%

$847

$847

15.27%

$847

15%

$-

$-

0.00%

$-

0%

$100

$100

1.80%

$100

2%

Radford

$1,050

$1,100

19.83%

$1,100

20%

Total

$4,997

$5,547

100.00%

$5,547

100%

NRV CARES - Clients Served Locality Montgomery

FY 17

FY 18

FY 19

% of Total

1,228

2,312

2,304

75%

76

250

120

4%

Giles

127

161

181

6%

Floyd

111

56

94

3%

368

538

361

12%

1,910

3,317

3,060

100%

Pulaski

Radford Total

• $45,869 is included for the Fairview District Home, which is an increase of $599 – The agency requested $45,869 for FY 19. The Fairview District Home is a 64-bed assisted living facility which provides room and board, medication administration, personal care, OTHER AGENCIES : 241


OTHER AGENCIES shopping, daily living skills, community socialization, and financial management for its residents. Locality funding provided to the home is for general operations and capital maintenance of the facility. Fairview District Home Locality Funding

FY 17

%

FY 18

%

FY 19

%

Montgomery

$44,398

21.06%

$45,270

21.00%

$45,869

19.69%

Pulaski

$90,730

43.03%

$92,952

43.13%

$94,478

40.56%

Giles

$18,316

8.69%

$18,316

8.50%

$18,475

7.93%

$57,398

27.22%

$58,995

27.37%

$60,092

25.80%

Floyd

$-

0.00%

$-

0.00%

$14,000

6.01%

Total

$210,842

100.00%

$215,533

100.00%

$232,914

100.00%

Radford

Fairview District Home Clients Served

FY 17

%

FY 18

%

FY 19

%

Montgomery

12

22.22%

12

21.82%

13

22.03%

Pulaski

17

31.48%

17

30.91%

20

33.90%

3

5.56%

4

7.27%

4

6.78%

18

33.33%

18

32.73%

18

30.51%

Giles Radford Floyd

4

7.41%

4

7.27%

4

6.78%

Total

54

100.00%

55

100.00%

59

100.00%

Fairview District Home Locality Funding Montgomery Pulaski Giles Radford

FY 19 Operating

FY 19 Capital

FY 19 Total

$30,532

$15,337

$45,869

$77,813

$16,665

$94,478

$8,116

$10,359

$18,475

$55,945

$4,147

$60,092

Floyd

$14,000

$-

$14,000

Total

$186,405

$46,508

$232,913

• No Funding is included for the New River Valley Workshop (Goodwill Industries), which is a decrease of ($3,536) – The Workshop provides jobs for mentally handicapped citizens of the New River Valley. In FY 17 Goodwill Industries decided it would no longer provide transportation services for Montgomery County’s one client, but would continue shelter services. Beginning on September 1, 2017, Montgomery County’s one client is no longer receiving shelter service; therefore, no funding is provided in FY 19. • $5,000 is included for the Children’s Trust to support the Children’s Advocacy Center of the New River Valley, which is level funding – The agency received $5,000 in FY 18 and requested level funding for FY 18. The Child Advocacy Center of the New River Valley is a program offered by the Children’s Trust that brings law enforcement professionals, child protective services investigators, prosecutors, medical and mental health personnel, and child advocates together to ensure that children are provided with the best possible services in order to discuss and heal from alleged abuse. The Children’s Advocacy Center of the New River Valley provides space for trained forensic interviewers OTHER AGENCIES : 242


OTHER AGENCIES to interview abused children in a non-threatening environment. These funds will be used to support rent and utilities for space in Christiansburg for interviews of children throughout the New River Valley. • $1,500 is included for the Dialogue on Race, which is level funding – In FY 17, the Board of Supervisors provided $1,500 to the Dialogue on Race and asked that this become an annual budgeted amount in support of the yearly forum to discuss issues articulated by the African-American community and work toward solutions.

Public Safety Agencies • $11,467 is included for State Forester, which is level funding – The agency received $11,467 in the FY 18 budget; therefore, this amount represents level funding for FY 19. Based on the invoice from the State Forester for FY 18, the amount needed to cover the fee for FY 19 is $11,467. • $15,715 is included for the Emergency Medical Services Council, which is level funding – The agency received $15,715 in the FY 18 budget and requested level funding for FY 19. The mission of the council is to facilitate regional cooperation, planning, and the implementation of an integrated emergency medical services delivery system. • $15,700 is included for the Montgomery County Public Service Authority, which is level funding – These funds are to be used to cover the PSA’s cost of maintaining fire hydrants in the County. • $1,600 is included for the Medical Examiner, which is level funding – The agency received $1,600 in the FY 18 budget; therefore, this amount represents level funding. According to §32.1-283 of the Code of Virginia, the medical examiner is paid $20 per case. This recommendation provides the fee for 80 cases. Through December 2017, $360 has been expended, representing 18 cases. • $782,000 is included for the New River Valley Emergency Communications Regional Authority, which is a decrease of ($39,033) – The Authority received $821,033 in FY 17. Centralized operations began on July 1, 2016. This adjustment is made based on redistributing wireless 911 monies among the participant jurisdictions. The County collected and reported $40,211 in wireless monies that will now be reported and collected by the authority. Therefore, there is a corresponding reduction of $40,211 in revenue as reported in FY 17. The difference of $1,178 in revenue and expense is due to all participant jurisdictions adding all wireless monies together and dividing the proceeds evenly to determine the operating expenditure needed by each jurisdiction. • $25,000 is included for the Drug Court, which is a Transfer from the Western Virginia Regional Jail Funding – In the FY 18 budget process, the Board of Supervisors agreed to support a new drug court in Montgomery County and fund up to $25,000 for housing costs for certain drug court clients. Due to lower Western Virginia Regional Jail OTHER AGENCIES : 243


OTHER AGENCIES costs, Jail funds are being transferred to cover the expenses of the drug court in FY 19.

Educational/Cultural Agencies • $40,469 is included for New River Community College, which is an increase of $1,123 – The agency requested $40,469 in the FY 19 budget. The agency received $39,346 in the FY 18 budget. The County’s funding as well as funding from other local contributing localities is based on a weighted average, local participation formula adopted when the college was established. The formula is a function of three components including: population, true property value, and student enrollment with the greatest weight attributed to student enrollment. The following table illustrates the fund allocation from Montgomery County and surrounding areas. Funds are used for site development costs for capital projects which are not funded by the state. Earmarking these monies for the local share of capital projects will preclude the College from asking localities for additional funds to cover site development costs. New River Community College Locality

Population

%

Prop. Values

%

S.E.

%

Funding

%

Montgomery

98,602

53.92%

$7,541,384,700

54.16%

1,716

48.12%

$40,469

50.49%

Pulaski

34,203

18.70%

$2,667,240,300

19.15%

711

19.94%

$15,658

19.53%

Giles

16,857

9.22%

$1,184,838,600

8.51%

485

13.60%

$9,383

11.71%

Floyd

15,731

8.60%

$1,735,904,000

12.47%

285

7.99%

$7,221

9.01%

17,483

9.56%

$795,759,300

5.71%

369

10.35%

$7,425

9.26%

182,876

100.00%

$13,925,126,900

100%

3,566

100.00%

$80,156

100.00%

Radford Total

Derived Funding % = [(Pop. %) + (PV %) + 3(SE %)] / 5

• $250,000 is Included for the Access to Community College Education (ACCE) Program Through New River Community College, which is level funding – The ACCE program is a public/ private partnership to make college available to high school graduates. The locality designates a dollar amount that is matched by donations from local industries and private sponsors. $250,000 is included for FY 19 to support this program. • $5,000 is included for The Lyric Council, Inc., which is level funding – The agency received $5,000 in the FY 18 budget and requested level funding for FY 19. The Lyric Theatre is home to many music, theatrical, and film venues. This funding equals the amount provided to the Smithfield Plantation and the Montgomery Museum. • $5,000 is included for the Montgomery Museum and Lewis Miller Regional Art Center, Inc., which is level funding – The agency received $5,000 in the FY 18 budget and requested level funding for FY 19. The purpose of the museum and art center is to be a repository for, and to conserve, the history of Montgomery County and its artifacts. This funding recommendation equals the amount provided to the Smithfield Plantation and the Lyric Council. • $5,000 is included for the Smithfield Plantation, which is level funding - The agency requested $5,250 for the FY 19 budget; which is an increase of $250. This funding OTHER AGENCIES : 244


OTHER AGENCIES recommendation equals the amount provided to the Montgomery Museum and the Lyric Council. • $5,000 is included for the Rosa Peters Community Park, which is level funding – The agency received $5,000 in the FY 18 budget and requested $5,000 for FY 19. Playground facilities, basketball courts, and a swimming pool allow children and adults the opportunity for community recreation. The park also has a pavilion available for community use upon request. The funds will help maintain two positions, a lifeguard and playground supervisor, as well as offset operational and maintenance costs. • $10,000 is included for the Christiansburg Institute, which is level funding – The agency received $10,000 in FY 18 and requested $75,000 for FY 19. The additional increase of $65,000 is to grow the organization’s budget and hire a full-time director and staff, shifting away from a volunteer-based organization. Due to funding constraints, level funding is provided for FY 19. The mission of the Institute is to preserve its remaining facilities and archives, which for 100 years was the high school for African American students in the New River Valley. The funding will assist the Institute in hosting cultural events, as well as supporting the institute’s operating costs. • $4,000 is Included for Mountain Valley Charitable Foundation, which is level funding – $4,000 is included to cover the cost for Mountain Valley Charitable Foundation to mow the Shawsville Middle School athletic fields. • $30,000 is included for the Mountain View Humane Spay and Neuter Clinic, which is level funding – The agency received $30,000 in FY 18 and requested $30,000 for FY 19. The agency offers a low cost, high quality option for spay/neuter of dogs and cats. Based on the success of the pilot program to subsidize the cost of the surgery for cats, funds are provided to continue this program, reducing the cost of surgeries for County residents and addressing overpopulation of feral cats.

Environmental Agencies • $40,629 is included for the New River Valley Regional Commission, which is level funding – The agency requested $40,629 for FY 19 and received $40,629 in the FY 18 budget. The NRVRC serves as a planning and coordinating body for the localities of Planning District Four. Its mission is to identify and analyze regional issues and facilitate decision-making to resolve those issues, to serve as an information resource through the regional database, and to develop local and regional plans or strategies that will strengthen local governments’ ability to serve their citizens. The requested amount is based on $1.29 per capita (based on 2015 Census estimates) for the County excluding Virginia Tech and the towns of Blacksburg and Christiansburg. • $13,000 is included for the Skyline Soil and Water Conservation District, which is level funding – A total of $13,000 was requested by the Skyline Soil and Water Conservation District for FY 19, which is level funding. Many of the services provided by OTHER AGENCIES : 245


OTHER AGENCIES the District are to landowners and other consumers regarding general soil quality and management information and referral. The agency promotes conservation techniques and better water quality by offering an annual Grazing School throughout the New River Valley, which includes classes on plant science and grazing techniques for livestock. • $3,000 is included for the New River-Highland Resource Conservation and Development Council, which is level funding – A total of $3,000 was requested by the New River-Highland Resource Conservation and Development Council for FY 19. The council received $3,000 in FY 18. The council provides regional education, training, and technical assistance on conservation and sustained use of natural resources. The agency receives additional funding from 14 other cities and counties as well as 9 planning and conservation districts. Funding from each jurisdiction is based on a set rate across the board and not based on population. • $92,782 is included for the V.P.I. Cooperative Extension Services, which is an increase of $3,569 - A total of $101,128 was requested by the V.P.I. Cooperative Extension Services for FY 19 and represents a total increase of $11,915. A total of $89,213 was included in the FY 18 budget. After the budget was approved, $2,714 was added to the Cooperative Extension budget off-cycle to cover the cost of salary increases provided by the state during FY 18. This brings the Cooperative Extension’s base budget to $91,927. The additional funding request of $9,201 is for salary increases to make the Master Gardner position eligible for state benefits, to adjust for fringe benefit increases, and to increase office supplies. An additional $855 is provided to match increasing fringe rates. This increase brings the total budget for FY 19 to $92,782. Each year, the County reconciles the Cooperative Extension budget to the required state match. Cooperative Extension provides research-based information to residents in the areas of Agriculture, Horticulture, Human and Family Resources and Youth Development. The County fully funds one full-time agricultural agent housed in the County, one full-time 4-H agent, 40% of funding for a part-time Master Gardner with Floyd, Pulaski, and Giles Counties each paying 20% of the cost, 50% funding for a Family and Consumer Science Agent, and 100% of a part-time 4-H technician position.

Economic Development Agencies • $1,650 is included for the Montgomery County Chamber of Commerce, which is an increase of $151 – A total of $1,499 was included for dues payable to the Montgomery County Chamber of Commerce in the FY 18 Budget. Dues expenses are expected to increase $151 for FY 19. The Chamber works to promote tourism and economic development to prospective newcomers. • $18,347 is included for the New River Valley Airport Commission, which is an increase of $3,311 – A total of $25,778 was requested by the New River Valley Airport Commission for FY 19, an increase of $10,742. The agency received $15,036 in the FY 18 budget. Funding requested is determined using a formula which is a function of jurisdictions’ populations, distance from the airport, and business activity generated at the Airport by industries in respective jurisdictions. With funding of $18,347, the County is OTHER AGENCIES : 246


OTHER AGENCIES providing 9.8% of the funding with 9.8% of clients served. New River Valley Airport Commission Clients Served

New River Valley Airport Commission Locality Montgomery Pulaski Giles Floyd Radford Total

FY 17

FY 18

% of Total

FY 19

% of Total

Locality

$15,036

$15,036

8.17%

$18,347

9.80%

$107,239

$127,516

69.31%

$127,516

68.08%

$13,104

$15,144

8.23%

$15,144

8.09%

Giles

$-

$-

0.00%

$-

0.00%

Floyd Radford

$24,404

$26,284

14.29%

$26,284

14.03%

$159,783

$183,980

100.00%

$187,291

100.00%

FY 18

Montgomery Pulaski

Total

FY 19

% of Total

845

865

9.80%

5,946

6,065

68.69%

781

797

9.03%

-

-

0.00%

1,081

1,103

12.49%

8,653

8,830

100.00%

• $72,369 is included for Onward NRV the NRV Economic Development Alliance, which is level funding – A total of $98,509 was requested by the Onward NRV Economic Development Alliance for FY 19, an increase of $26,140. The Alliance has a funding formula of $1 per capita for each member jurisdiction. The Towns of Blacksburg and Christiansburg are included in the population figure used to derive the budget request for Montgomery County; therefore, the funded amount is $72,369 plus the $10,000 requested by the Towns for a total of $82,369 is provided to cover the population of Montgomery County. Of the 10 jurisdictions who fund the Alliance, Montgomery County and the Towns of Blacksburg and Christiansburg provide 47% of the local government funding, and 22% of the total operating budget. New River Valley Economic Development Alliance Funding Source Montgomery County Christiansburg Blacksburg Total MC Pulaski County Dublin Town of Pulaski Total Pulaski Giles County Pearisburg Total Giles Floyd County Total Floyd City of Radford Total Local Govt’ Private Sector Grand Total

FY 19 Req.

FY 19 Rec.

% of Total

% of Gov't Funding

$98,509

$72,369

19%

41%

$5,000

$5,000

1%

3%

$5,000

$5,000

1%

3%

$108,509

$82,369

22%

47%

$34,577

$34,577

9%

20%

$1,500

$1,500

0%

1%

$6,000

$6,000

2%

3%

$42,077

$42,077

11%

24%

$17,024

$17,024

5%

10%

$1,000

$1,000

0%

1%

$18,024

$18,024

5%

10%

$15,321

$15,321

4%

9%

$15,321

$15,321

4%

9%

$17,228

$17,228

5%

10%

$201,159

$175,019

47%

100%

$201,159

$201,159

53%

$402,318

$376,178

100%

Assumes other jurisdictions fund requests

• $1,500 is included for Membership in the Virginia Institute on Local Government, which is level funding – A total of $1,500 was requested by the Virginia Institute on Local Government for FY 19, which is level funding. The Institute, located at the University of Virginia, provides direct technical assistance and conducts specialized research OTHER AGENCIES : 247


OTHER AGENCIES projects, training, and leadership programs. Staff responds to inquiries on a wide variety of local government topics and provides in-depth research on inquiries with broad multijurisdictional applications. Information technology support services are also available. This recommendation provides funds necessary for membership in the Institute. Benefits of membership include priority access to Institute resources and discounts on publications and training opportunities. Membership dues will remain unchanged for FY 19. • $19,200 is included for the Metropolitan Planning Organization (MPO), which is level funding – A total of $19,200 was requested and is included for the MPO for FY 19, which includes $6,000 for the MPO (level funding) and $13,200 for the Smart Way Bus (level funding). The Blacksburg, Christiansburg, Montgomery Area Metropolitan Planning Organization was established by the Board of Supervisors on January 13, 2003 to evaluate regional transportation needs and any requirements of the Clean Air Act. To receive funds from the Federal Government, a local match is required. The local match for FY 19 is $6,000 that is dedicated to MPO Planning and $13,200 that is dedicated to the Smart Way Bus. • $210 is included for the Roanoke Valley Transportation Planning Organization, which is level funding – A total of $210 is included for dues payable to the Roanoke Valley Transportation Planning Organization (RVTPO). The agency requested $210 for FY 19, which is level funding. The organization is responsible for planning and budgeting the use of Federal transportation dollars in the Roanoke region. Dues are calculated on a $0.15 per capita basis. The RVTPO organization charges based on the 2040 study boundary which has 1,398 residents. • $50,000 is included for Participation in the Virginia Tech/Montgomery Regional Airport Authority, which is level funding – A total of $50,000 was requested by the Virginia Tech/Montgomery Regional Airport Authority for FY 19. The agency received $50,000 in the FY 18 budget; therefore, this amount represents level funding. The Virginia General Assembly created the Authority in 2002. Member jurisdictions include Virginia Tech, the towns of Blacksburg and Christiansburg, and Montgomery County. The Authority was created to develop a regional authority that would serve surrounding corporate and general aviation markets. Each participating member is to contribute a portion of the subsidy for the airport’s operating budget. • $12,000 is included for Tourism, which is level funding – The County’s transient occupancy rate is 3%, which generates $36,000 in revenue. The County pays 1/3 of this or 1% of the 3% rate to the Tourism Department in accordance with the tourism agreement.

• $60,851 is included for Membership dues in the Virginia’s First Regional Industrial Facility Authority and Participation in the New River Valley Commerce Park project, which is level funding –The County pays $5,000 in annual membership dues to the Authority. In FY 16, the Virginia’s First Regional Industrial Facility Authority restructured the NRV Commerce Park to place the management of the project under the direction of the Authority. The Commerce Park is a regional economic development project consisting of 973 acres located in Dublin that was established in October 1999. The County currently owns 20,309.06 shares or 11.47% of the project with an annual cost of $55,851. Funding for the County’s shares is mandated by the project agreement. OTHER AGENCIES : 248


Montgomery County, Virginia Contingencies - General

VOTERS Board of Supervisors County Administrator Contingencies

General

CONTINGENCIES - GENERAL : 250


CONTINGENCIES - GENERAL

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Contingencies-General

$255,358

$-

$486,000

$486,000

$-

$486,000

$-

TOTAL EXPENDITURES

$255,358

$-

$486,000

$486,000

$-

$486,000

$-

General Contingencies

$255,358

$-

$486,000

$486,000

$-

$486,000

$-

TOTAL EXPENDITURES

$255,358

$-

$486,000

$486,000

$-

$486,000

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$255,358

$-

$486,000

$486,000

$-

$486,000

$-

TOTAL REVENUES

$255,358

$-

$486,000

$486,000

$-

$486,000

$-

EXPENDITURES BY CLASSIFICATION

REVENUE BY CLASSIFICATION Local Recovered Costs TOTAL DESIGNATED REVENUE

CONTINGENCIES - GENERAL : 251


CONTINGENCIES - GENERAL

About This division provides for contingency reserves to pay for unanticipated expenditures that arise during the year.

Contingencies – General Contingencies – General provides for unknown and unanticipated expenditures that arise during the year but have not been included in the approved budget.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • No Notable Base Budget Adjustments

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added

CONTINGENCIES - GENERAL : 252


Montgomery County, Virginia Contingencies - Special

VOTERS Board of Supervisors County Administrator Contingencies

Special

CONTINGENCIES - SPECIAL : 254


CONTINGENCIES - SPECIAL

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Contingencies-Special

$362,710

$-

$1,673,314

$-

$129,150

$129,150

$(1,544,164)

TOTAL EXPENDITURES

$362,710

$-

$1,673,314

$-

$129,150

$129,150

$(1,544,164)

EXPENDITURES BY CLASSIFICATION Compensation Study and Adjustment TOTAL EXPENDITURES

$362,710

$-

$1,673,314

$-

$129,150

$129,150

$(1,544,164)

$362,710

$-

$1,673,314

$-

$129,150

$129,150

$(1,544,164)

REVENUE BY CLASSIFICATION Local Recovered Costs

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

$-

TOTAL UNDESIGNATED REVENUE

$362,710

$-

$1,673,314

$-

$129,150

$129,150

$(1,544,164)

TOTAL REVENUES

$362,710

$-

$1,673,314

$-

$129,150

$129,150

$(1,544,164)

TOTAL DESIGNATED REVENUE

CONTINGENCIES - SPECIAL : 255


CONTINGENCIES - SPECIAL

About This division serves as a holding account for funds approved for a specific purpose for which the details are not finalized. For funds held in special contingencies to be expended, the Board of Supervisors must approved a resolution transferring them to the appropriate division.

Budget Discussion • $44,150 is the Balance in Funds Remaining from the Implementation of the County’s New Compensation and Classification Plan – Monies were held in Special Contingencies until transferred to departments to implement the County’s new Compensation and Classification Plan. $44,150 is the remaining balance of the initial $1,258,131 included in the proposed budget. • $85,000 is Included for Elementary School Security Improvements – $85,000 is included in Special Contingencies pending further study of safety measures needed for the County’s elementary schools.

CONTINGENCIES - SPECIAL : 256


Montgomery County, Virginia Law Library

VOTERS General Assembly Circuit Court

Law Library

LAW LIBRARY : 258


LAW LIBRARY

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT Law Library TOTAL EXPENDITURES

$17,600

$15,639

$17,600

$17,600

$-

$17,600

$-

$17,600

$15,639

$17,600

$17,600

$-

$17,600

$-

$17,600

$15,639

$17,600

$17,600

$-

$17,600

$-

$-

$-

$-

$-

$-

$-

$-

$17,600

$15,639

$17,600

$17,600

$-

$17,600

$-

$1,000

$216

$1,000

$1,000

$-

$1,000

$-

$14,000

$11,225

$14,000

$14,000

$-

$14,000

$-

$-

$-

$-

$-

$-

$-

$-

$2,600

$-

$2,600

$2,600

$-

$2,600

$-

$17,600

$11,441

$17,600

$17,600

$-

$17,600

$-

$-

$4,198

$-

$-

$-

$-

$-

$17,600

$15,639

$17,600

$17,600

$-

$17,600

$-

EXPENDITURES BY CLASSIFICATION Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Interest Fees Transfer To County Capital (To)/From Fund Balance TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

LAW LIBRARY : 259


LAW LIBRARY

About The Law Library is self-supporting from fees assessed on civil and criminal trials.

Law Library This division provides legal information resources for attorneys and the courts.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. â&#x20AC;˘ No Notable Base Budget Adjustments

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. â&#x20AC;˘ No Addenda Added

LAW LIBRARY : 260


Montgomery County, Virginia Montgomery County Public Schools

VOTERS Board of Supervisors School Board

Public Schools

Nutrition Fund

Operating Fund

MONTGOMERY COUNTY PUBLIC SCHOOLS : 262


MONTGOMERY COUNTY PUBLIC SCHOOLS

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT School Operating Fund

$109,890,999

$107,335,099

$106,597,717

$107,471,681

$1,500,000

$108,971,681

School Nutrition Fund

$5,029,272

$4,148,363

$5,061,177

$4,584,706

$-

$4,584,706

$2,373,964 $(476,471)

TOTAL EXPENDITURES

$114,920,271

$111,483,462

$111,658,894

$112,056,387

$1,500,000

$113,556,387

$1,897,493

$81,800,542

$80,842,676

$81,912,566

$83,516,875

$-

$83,516,875

$1,604,309

Admin/Attend/Health

$4,248,877

$4,229,433

$4,368,082

$4,454,662

$-

$4,454,662

$86,580

Transportation

$5,644,677

$5,107,431

$4,910,027

$4,986,391

$-

$4,986,391

$76,364

Operations & Maintenance

$17,417,377

$16,405,529

$14,683,089

$15,285,559

$-

$15,285,559

$602,470

$370,866

$341,370

$315,293

$319,534

$-

$319,534

$4,241

$5,029,272

$4,148,363

$5,061,177

$4,584,706

$-

$4,584,706

$(476,471)

$408,660

$408,660

$408,660

$408,660

$-

$408,660

$-

$-

$-

$-

$(1,500,000)

$1,500,000

$-

$-

$114,920,271

$111,483,462

$111,658,894

$112,056,387

$1,500,000

$113,556,387

$1,897,493

EXPENDITURES BY CLASSIFICATION Instruction

Non-Instruction School Nutrition Transfer to Debt Service Unallocated Funds TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Sales Taxes Basic Aid Other SOQ Incentive Programs Categorical

$11,505,690

$11,205,366

$11,549,662

$11,829,361

$-

$11,829,361

$279,699

$26,056,907

$26,176,677

$25,919,409

$27,063,266

$-

$27,063,266

$1,143,857

$10,997,792

$11,000,914

$11,346,698

$11,339,792

$-

$11,339,792

$(6,906)

$1,191,139

$701,030

$1,398,029

$1,011,700

$-

$1,011,700

$(386,329) $42,012

$558,315

$687,548

$481,069

$523,081

$-

$523,081

Lottery Funded Programs

$3,107,397

$3,055,437

$3,923,191

$3,937,185

$-

$3,937,185

$13,994

Federal Funds

$6,878,102

$7,628,324

$6,888,575

$6,676,212

$-

$6,676,212

$(212,363)

Other Local Funds

$3,942,701

$3,103,290

$3,393,119

$2,916,648

$-

$2,916,648

$(476,471)

State Recordation

$225,000

$255,408

$225,000

$225,000

$-

$225,000

$-

Other State Funds

$56,000

$57,587

$51,478

$51,478

$-

$51,478

$-

Fund Balance

$-

$-

$-

$-

$-

$-

$-

Interest

$-

$3,046

$-

$-

$-

$-

$-

School Transfer to Debt

$-

$-

$-

$-

$-

$-

$-

$50,401,228

$47,332,292

$46,482,664

$46,482,664

$1,500,000

$47,982,664

$1,500,000

$114,920,271

$111,206,919

$111,658,894

$112,056,387

$1,500,000

$113,556,387

$1,897,493

$-

$276,543

$-

$-

$-

$-

$-

$114,920,271

$111,483,462

$111,658,894

$112,056,387

$1,500,000

$113,556,387

$1,897,493

General Fund Transfer TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

MONTGOMERY COUNTY PUBLIC SCHOOLS : 263


MONTGOMERY COUNTY PUBLIC SCHOOLS

About Montgomery County Public Schools (MCPS) serves around 9,487 students through 11 elementary schools (grades K-5), four middle schools (grades 6-8), four high schools (grades 9-12), and central administrative offices. MCPS also provides one alternative education school. In addition to the regular education and special education programs other programs include: Title I; elementary art, music, and physical education; elementary, middle, and high school guidance; comprehensive career and technical education; gifted education; programs for at risk students; and extensive extracurricular activities in athletics, fine arts, and academic competitions. The seven elected members of the School Board and the Superintendent of Schools provide leadership and management for the school division.

School Operating Fund The School Operating Budget provides the funds as required to comply with the State Standards of Quality (SOQ) and to meet the Federal requirements under the No Child Left Behind (NCLB) legislation. The budget also incorporates local programs as requested by the community.

School Nutrition Fund The School Nutrition program operates as a separate fund and is self-sustaining for the cost of labor, food supplies, expendable supplies, and equipment repair. Major capital expenditures, utilities, and liability insurance are provided through the school division’s operating budget. Revenues are received from the sale of breakfast, lunch, ala-carte items, catering, and reimbursements from Federal nutrition programs.

Highlights • High academic achievement led to 19 Montgomery County schools being fully accredited in the preceding year. • Montgomery County Public Schools continued moving forward with construction projects including the expansion of Falling Branch Elementary School. • Division-wide graduation rates are over 94 percent. • More than 800 students earned industry certifications covering 19 different career and technical areas.

Budget Discussion $108,971,681 is Provided for the School Operating Fund – $108,971,681 in total funding is provided for the School Operating Fund, which represents an increase of $2,373,964 from the FY 18 Budget. Of this amount, County General Fund Dollars total $47,982,664, which is an increase of $1,500,000 for FY 19.

MONTGOMERY COUNTY PUBLIC SCHOOLS : 264


MONTGOMERY COUNTY PUBLIC SCHOOLS $4,584,706 is Provided for the School Nutrition Fund â&#x20AC;&#x201C; $4,584,706 in total funding is provided for the School Nutrition Fund, which represents a decrease of $476,471 from the FY 18 Budget.

MONTGOMERY COUNTY PUBLIC SCHOOLS : 265


Montgomery County, Virginia Montgomery County Public Schools Capital

VOTERS Board of Supervisors School Board

Public Schools

School Capital

MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : 266


MONTGOMERY COUNTY PUBLIC SCHOOLS -

CAPITAL

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT School Capital Construction

$2,277,481

$-

$1,524,000

$1,550,000

$-

$1,550,000

$26,000

$-

$-

$-

$-

$-

$-

$-

$2,277,481

$-

$1,524,000

$1,550,000

$-

$1,550,000

$26,000

Personal Services

$-

$-

$-

$-

$-

$-

$-

Operations & Maintenance

$-

$-

$-

$-

$-

$-

$-

$2,277,481

$-

$1,524,000

$1,550,000

$-

$1,550,000

$26,000

Transfer to Debt Service TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay Transfer to Debt Service TOTAL EXPENDITURES

$-

$-

$-

$-

$-

$-

$-

$2,277,481

$-

$1,524,000

$1,550,000

$-

$1,550,000

$26,000

REVENUE BY CLASSIFICATION General Fund Transfer

$2,277,481

$2,277,481

$1,524,000

$1,550,000

$-

$1,550,000

$26,000

Interest

$-

$3,800

$-

$-

$-

$-

$-

Fund Balance/Other Revenue

$-

$-

$-

$-

$-

$-

$-

$2,277,481

$2,281,281

$1,524,000

$1,550,000

$-

$1,550,000

$26,000

$-

$(2,281,281)

$-

$-

$-

$-

$-

$2,277,481

$-

$1,524,000

$1,550,000

$-

$1,550,000

$26,000

TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : 267


MONTGOMERY COUNTY PUBLIC SCHOOLS -

CAPITAL

About Montgomery County Public Schools Capital Fund dollars are earmarked to be used in the future for new school capital projects.

Schools Capital Fund The School Capital Fund is used to fund future school capital projects.

Highlights • Funds accrued from the set-aside of two cents from the real estate tax will provide a portion of the cash required for the expansion of the Falling Branch Elementary School.

Budget Discussion • $1,550,000 is Provided for School Capital Needs – $1,550,000 or 2 cents of the real estate tax rate has been earmarked for future school capital needs. These funds are held in a special capital fund separate from the School Operating Fund. These funds have been set aside for future school capital needs.

MONTGOMERY COUNTY PUBLIC SCHOOLS - CAPITAL : 268


Montgomery County, Virginia General Government Debt Services

VOTERS Board of Supervisors County Administrator General Government Debt Services

County Debt Service

School Debt Service

GENERAL GOVERNMENT DEBT SERVICES : 270


GENERAL GOVERNMENT DEBT SERVICES

Budget Summary Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT County Debt Service

$5,281,261

$5,274,338

$5,281,261

$5,281,261

$-

$5,281,261

$-

School Debt Service

$18,078,252

$17,812,600

$18,078,252

$18,078,252

$-

$18,078,252

$-

TOTAL EXPENDITURES

$23,359,513

$23,086,938

$23,359,513

$23,359,513

$-

$23,359,513

$-

$14,723,702

$15,448,703

$15,023,888

$14,835,199

$-

$14,835,199

$(188,689)

$8,600,811

$7,625,434

$7,757,356

$7,233,463

$-

$7,233,463

$(523,893)

$35,000

$12,800

$35,000

$35,000

$-

$35,000

$-

$-

$-

$543,269

$1,255,851

$-

$1,255,851

$712,582

$23,359,513

$23,086,938

$23,359,513

$23,359,513

$-

$23,359,513

$-

EXPENDITURES BY CLASSIFICATION Principal Interest Administrative Costs Reserve Funds TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION General Fund Transfer

$21,336,953

$21,181,390

$21,336,953

$21,336,953

$-

$21,336,953

$-

School Capital Fund Transfer

$-

$-

$-

$-

$-

$-

$-

School Energy Bond Savings

$408,660

$408,660

$408,660

$408,660

$-

$408,660

$-

Courthouse Maintenance

$79,982

$55,935

$79,982

$79,982

$-

$79,982

$-

School Operating Transfer

$-

$-

$-

$-

$-

$-

$-

County Capital Transfer

$-

$-

$-

$-

$-

$-

$-

$186,471

$186,480

$186,471

$186,471

$-

$186,471

$-

Lease Revenue Debt Service Fund Balance QSCB Interest Subsidy Interest/Freed Up Debt Service Reserve TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

$-

$-

$-

$-

$-

$-

$-

$1,347,447

$1,254,473

$1,347,447

$1,347,447

$-

$1,347,447

$-

$-

$-

$-

$-

$-

$-

$-

$23,359,513

$23,086,938

$23,359,513

$23,359,513

$-

$23,359,513

$-

$-

$-

$-

$-

$-

$-

$-

$23,359,513

$23,086,938

$23,359,513

$23,359,513

$-

$23,359,513

$-

GENERAL GOVERNMENT DEBT SERVICES : 271


GENERAL GOVERNMENT DEBT SERVICES

About General Government Debt Service division includes principal, interest and administrative fees on long-term outstanding debt. Debt service accounts are required for the issuance of the bonds to fund new county buildings and schools, building improvements and renovations and other capital improvements.

County Debt Service This includes principal, interest and administrative fees for all County long-term oustanding debt.

School Debt Service School Debt Service includes principal, interest and administrative fees for all school long-term outstanding debt.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. Debt service has been funded from various sources: monies from the School Operating fund, courthouse maintenance fees, lease revenue from the New River Valley Emergency Communications Regional Authority, and the General Fund. • Reallocation of Base Debt Service Resources – Debt service costs decreased by ($712,582). These savings were generated primarily from the 2011 VPSA bond refunding. The decrease consists of the following: • Savings on Principal ($188,689) • Savings on Interest ($523,893) • Total decrease ($712,582) Retaining these monies in the base budget accomplishes two objectives: • Allows unused monies at year end to be transferred to the capital projects funds for future projects, and • Provides future capacity to offset the increased debt service costs for new school construction. By retaining these funds in the base budget for future debt service along with $543,269 in savings from FY 18, the increased future debt service cost can be offset by over $1 million in the Debt Service Fund base budget.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added GENERAL GOVERNMENT DEBT SERVICES : 272


Montgomery County, Virginia Montgomery County Capital

VOTERS Board of Supervisors County Capital

MONTGOMERY COUNTY CAPITAL : 274


MONTGOMERY COUNTY CAPITAL

Change FY 17

FY 17

FY 18

FY 19

Revised

Actual

Approved

Base

FY 19 +

Addenda

=

FY 19

App. 19/

Approved

App. 18

EXPENDITURES BY DEPARTMENT County Capital

$6,616,815

$971,523

$1,678,000

$2,337,500

$-

$2,337,500

$659,500

$6,616,815

$971,523

$1,678,000

$2,337,500

$-

$2,337,500

$659,500

Personal Services

$-

$-

$-

$-

$-

$-

$-

Operations & Maintenance

$-

$-

$-

$-

$-

$-

$-

$6,616,815

$971,523

$1,678,000

$2,337,500

$-

$2,337,500

$659,500

$6,616,815

$971,523

$1,678,000

$2,337,500

$-

$2,337,500

$659,500

$6,616,815

$6,616,815

$1,678,000

$2,337,500

$-

$2,337,500

$659,500

Transfer from Law Library

$-

$-

$-

$-

$-

$-

$-

Fund Balance/Other Revenue

$-

$-

$-

$-

$-

$-

$-

Transfer to Debt Service

$-

$-

$-

$-

$-

$-

$-

$6,616,815

$6,616,815

$1,678,000

$2,337,500

$-

$2,337,500

$659,500

$-

$(5,645,292)

$-

$-

$-

$-

$-

$6,616,815

$971,523

$1,678,000

$2,337,500

$-

$2,337,500

$659,500

TOTAL EXPENDITURES

EXPENDITURES BY CLASSIFICATION

Capital Outlay TOTAL EXPENDITURES

REVENUE BY CLASSIFICATION Transfer from General Fund

TOTAL DESIGNATED REVENUE

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

MONTGOMERY COUNTY CAPITAL : 275


MONTGOMERY COUNTY CAPITAL

About The County Capital division is used to fund the costs of future County capital project needs.

County Capital Dollars earmarked in this division will be used in future years for County capital needs.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • $1,162,500 is Included for Fire and Rescue Capital – The base budget includes $1,162,500 or one and 1/2 penny of the real estate tax rate for Fire and Rescue capital needs. • $35,000 is Included for General County Capital Infrastructure or Maintenance needs – The $35,000 was added during the FY 16 budget process. • $500,000 is Included for County Capital Maintenance Projects – $500,000 is included in the County Capital budget to provide an ongoing source of capital maintenance funding to cover the County’s existing buildings and infrastructure. Ongoing projects include roofing replacements, Heating Ventilation and Air Conditioning (HVAC) upgrades, carpeting, paving, and other major systems’ maintenance. Currently the County does not have an ongoing source of capital maintenance funding to address its existing major infrastructure systems. • $390,000 is Included for the Parks and Recreation Projects – $390,000 was transferred from Special Contingencies in FY 18 to County Capital Projects in FY 19 to cover the cost of Parks and Recreation projects in the Eastern Montgomery and Auburn areas of the County. • $250,000 is Included to Address Information Technology Infrastructure Improvements Within County Facilities – $250,000 was transferred from Special Contingencies in FY 18 to County Capital Projects in FY 19 to address technology infrastructure issues including an upgrade to the County’s land development software.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Approved addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls. • No Addenda Added MONTGOMERY COUNTY CAPITAL : 276


Montgomery County, Va. FY 19 Approved Budget  
Montgomery County, Va. FY 19 Approved Budget