Simple Steps To Make Invoice In Excel

For any small business, figuring out how to create an invoice is one of the most tiring accounting tasks that is also the topmost priority. Invoicing becomes a critical aspect of the business operations while businesses decide to ​make invoices in Excel​, especially for small businesses.

Everyone providing products or services needs to create an invoice whether they are freelancers or dealing with multiple companies or a business that deals with large numbers of clients. Creating a custom invoice using Excel is not that difficult as businesses think.

If you need to create invoices for your business, you can choose to have an online invoicing template or choose to create ​make invoice in excel​ from scratch. Although using ​invoice templates​ is good for businesses as a great starting point, businesses choose to create them using Excel.

How to Create an Invoice in Excel?

Here are some of the easy steps that businesses can follow to ​create an invoice in Excel​:

1. Open a Blank Excel Sheet

To start creating a new invoice in Excel, you need to open Microsoft Excel on your desktop or PC and then click Open a Blank Excel Sheet. Once a new blank spreadsheet opens, you can start working on it.

2. Create an Invoice Header After opening an invoice in a blank spreadsheet, you need to add a header. You need to include important billing details in the header such as: ● ● ● ●

Your business logo Your business contact details The invoice dates A unique invoice numbers

3. Add the Client’s Information Adding your client’s contact details comes next after adding your business details. You should include the responsible contact person’s name, address, e-mail address, and phone number.

4. Mention the Payment Due Date The payment due date mentioned in your invoice plays an important role. As a business owner, you should write the full due date, for example, “Payment Due Date is - December 31​st​, 2020” instead of mentioning more vague terms, such as “Payment is due in 30 Days” which leads to confusion and late payments.

5. Add an Itemized List of Services Create an itemized list of the services or products you have provided. Create a column for a description of each service, one column for the quantity and/or hours worked and the last one for the cost/rates. Then include the last column of the subtotal for each service or product listed.

6. Include Payment Terms and Conditions Adding payment terms and conditions at the bottom of the invoice helps in clearing things between you and the clients. You can include payment methods you accept, the conditions of late payments and shipment terms, return policies, etc.

7. Thank You Note Last but not the list, a special thank you note as a sweet gesture is essential for businesses to maintain good relations with the client.

Microsoft Excel is free of cost (through the web-version), it is recommended to use it if you are running on a tight budget. Once your business grows and you are ready to invest more in invoicing tools then you should think about having a paid ​invoice software​ with advanced features Download Invoice App On Android