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Global Heritage Network Site Coordinator Tutorial 2.0 March 2012       1   


Table of Contents   Introduction to GHN & Site Coordination

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GHN Site Profile Overview

Pg. 4

Editing Site Wikipedia Articles

Pg. 6

Adding Documents / Reports to GHN Site Profiles

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Adding News Articles to GHN Site Profiles

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Adding Photos & Videos

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Geo-Tagging Photos

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Labeling Site Features in GoogleEarth

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Adding GoogleEarth KML & ArcGIS Data

Pg. 21

Starting / Managing Site Groups in the GHN Community

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(Click entries to jump to sections)                    2   


Introduction to GHN & Site Coordination   Major archaeological and cultural heritage sites are being damaged and destroyed at an alarming rate around the globe, perhaps nowhere as quickly as in developing countries and regions with limited financial resources or expertise available. To address this crisis, GHF has established Global Heritage Network (GHN) to: • • •

Act as an early warning and threats monitoring system for endangered archaeological and cultural heritage sites in developing countries. Enable the collaboration of experts and conservation leaders to mitigate the threats. Facilitate a holistic, Preservation by Design® process of planning, science, community and partnerships to preserve these sites.

To achieve this, GHN consists of three components: • • •

The GHN Sites interactive database The GHN Community social network The GHN Library of heritage preservation literature

GHN enables collaboration between site teams, international experts, archaeologists, community and business leaders, and government authorities to work together to save global heritage sites through the Preservation by Design® model of integrated Planning, Science, Community and Partnerships. GHF and GHN also provide critical funding for site monitoring, site conservation assessment, planning and investigation through the Global Heritage Preservation Fellowship Program and Site Monitoring Grants, as well as assistance with technical documentation, mapping and conservation planning for GHF Projects. At the request of national governments, local communities, professional archaeologists and conservators or other concerned parties, major cultural heritage sites can be added to GHN to provide early warning and threats monitoring for their heritage values. The GHN Site Database is by no means comprehensive, but focuses on an initial collection of approximately 500 globally significant sites in the developing world with either documented threats or that provide exemplar case studies of site preservation. Sites in the GHN database are ranked on the following threats scale: • • • •

Destroyed (Black) Rescue Needed (Red) At Risk (Orange)cb Stable (Green)

GHN needs your help to report threats and progress at monitored sites. If you visit a site in the database, please take photographs or video footage to document negative impacts or successful preservation efforts and then upload them with explanatory text to the appropriate site group here: http://globalheritagenetwork.ning.com/groups                                             Back to Table of Contents 3   


GHN Site Profile Overview Each GHN site has an attached profile that can be populated with quality content by the Site’s  Coordinator.  This informs GHN Community members, professionals, academics and other researchers  with quality, accurate and timely information about the site’s history and current state.  The GHN Site  Profile is made up of two main components:    1.)  The Site Control Panel – A floating layer over the Google Earth plugin.  • Threat Ranking – The colored dot to the left of the Site title that signifies the site’s threat level.  • Threat Types – A list of the threats that face the site out of the 6 GHN Threat Types  • Tourism Info – # of annual visitors the site (data provided where available).  • Wikipedia Overview – An integrated live feed of the Wikipedia article about the site in question.  • Photos / Videos – Uploaded photos of the site that show significance, threats, and conservation  in action.  • Map Layers – Uploaded geo‐data such as satellite imagery, site plans, and geo‐tagged photos.  • EDIT Button – Opens up an edit page where site resources & data can be added and managed.   

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2.) The Drop‐Down Tab Menu – A directory of uploaded documents and web links about the site  • Planning – Site assessment reports, management plans, and bibliographies can be found here.  • Conservation – Conservation progress reports and technical assesments  • Community – News articles, sustainable development reports and training initiatives.  • Partnerships – Summaries of Conferences / Events and site partners.  • Resources – A great resources for quickly reviewing all uploaded site content, plus other  important and useful links for GHN users.  “All Site Resources” summarizes the previous four  drop‐down tabs on one useful pop‐up window.        Back to Table of Contents                                                                

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Editing Site Wikipedia Articles     GHN derives its site overview information from related Wikipedia articles. It does this by using a “feed” that draws summarized content from Wikipedia and puts that info into a ‘Site Overview’ window at on the Site Control Panel.   In order to add information or change inaccuracies within the site descriptions in GHN, one must first edit the “host” Wikipedia article that the site overview draws from. This must be done outside of GHN in Wikipedia, using their framework. Simply click on the “Learn More” link at the bottom of the ‘Overview’ tab. This takes you to the host article on Wikipedia where you can begin editing the article immediately. To begin editing, click on the “edit this page” link at the top of the page.    

    A great place to begin this Wikipedia editing process is to first create a Wikipedia account to give you full editing capabilities. Sign up here: http://en.wikipedia.org/w/index.php?title=Special:UserLogin&type=signup Then you can learn more about what goes into editing a page and what you need to do to make a basic edit. The following web pages are great places to start: • How to Edit a Page- http://en.wikipedia.org/wiki/How_to_edit • Citing Sources- http://en.wikipedia.org/wiki/Wikipedia:Citing_sources Other helpful links to get you familiarized with Wikipedia and achieving quality standards: • Five Pillars of Wikipedia- http://en.wikipedia.org/wiki/Wikipedia:Five_pillars • Neutral Point of View- http://en.wikipedia.org/wiki/Wikipedia:Neutral_point_of_view • Verifiability- http://en.wikipedia.org/wiki/Wikipedia:Verifiability • No Original Research- http://en.wikipedia.org/wiki/Wikipedia:No_original_research Once you have made a basic edit to a Wikipedia page that had an error or omission of verifiable information, the GHN site description will be updated within 24 hours of your edit. Back to Table of Contents

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Adding Documents & Reports to GHN Site Profiles Documents of all types are an essential component of Global Heritage Network, adding to the GHN Library and the individual GHN Site Profiles. The following steps will show you how to upload these documents correctly so that GHN users can get the most out of them.

To add a document to the GHN database, you must be logged in with your Site Coordinator account on GHN. Once you are logged in, and using the Global Heritage Sites search menu, navigate to the site that you just mapped.

Next, click on the EDIT button on the bottom of the Site Control Panel. This will open up the Edit Site window. Scroll down to the Manage documents section (Section 7) and click on the “Add a document” link.

Clicking the above link will open up a “Add a Document” pop-up window. Select a Category from the following Category Types:

• • • • • • • • • • • • • •

Bibliographies Case Studies Formal Statements Guidelines Management Plans Topical Texts Library / biobliographic databases Tourism Dissertations + Thesis Planning Conservation Community Partnerships Vanishing Heritage Database 7 

 


The required fields are marked with red stars and are as follows: Category – Pick category from above category types that best describes the document. Document Title – Name of document being linked / uploaded. Description – A short summary of the document being uploaded / linked. File Location – link to a stable URL web address of the document, or location on your local computer to upload the document onto the GHN server. However, we encourage you to enter any other data you can about the document, such as Publication Source, Author, Publication year, and Threats. Also, you may add tags to the document to help other GHN users find it in the GHN Library during a search. Popular tags include Countries, Regions and main topics. When you have finalized this form to the best of your ability, click on the “Save Changes” button. Note: Adding documents to the following Category types will make the documents appear in the drop-down tabs on the GHN Explore page whenever the site has been selected: Planning – Conservation – Community - Partnerships All other document Category Types will make the document appear in the GHN Library only. Back to Table of Contents 8   


Adding News Articles to GHN Site Profiles   News articles added to GHN Site Profiles are essential to keeping the site up to date with the latest developments (positive and negative), and allow users to stay current with the happenings at cultural heritage sites around the developing world. To add a news article to a GHN Site Profile, follow similar steps as adding a document (previous section).   You must be logged into your Site Coordinator account on GHN. Once you are logged in and using the Global Heritage Sites search menu, navigate to the site.

Next, click on the EDIT button on the bottom of the Site Control Panel. This will open up the Edit Site window. Scroll down to the Manage documents section (Section 7) and click on the “Add a document” link.

Clicking the above link will open up an “Add a Document” pop-up window. Under the Community Category Type, select “News Articles”. This will make the news article appear under the News Article section of the Community drop-down tab on the GHN page when the site has been selected. 

See next page for other required fields

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The required fields are marked with red stars and are as follows: Category – Under Community, select “News Articles” Document Title – Name of news article being linked. Description – A short summary of the article being linked. Please include full date in this section where possible. File Location – link to a stable URL web address of the news article. However, you are encouraged to enter whatever other data you can about the article, such as Publication Source, Author, Publication year and Threats. Also, you may wish to add tags to the document to help other GHN users find it in the GHN Library during a search. Popular tags include Countries, Regions and main topics. When you have finalized this form to the best of your ability, click on the “Save Changes” button.

The news article should appear after refreshing the GHN Explore page (home page).

Back to Table of Contents  

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Adding Photos & Videos Photos and videos on GHN are essential for viewing the features, significance, and threats to the various cultural heritage sites in the database. They are crucial documents for understanding the changes that sites have undergone over time. Photos To add this data file to the GHN database, you must be logged in with your Site Coordinator account on GHN. Once you are logged in and using the Global Heritage Sites search menu, navigate to the site that you just mapped.

Next, click on the EDIT button on the bottom of the Site Control Panel. This will open up the Edit Site window. Scroll down to the Manage photos section (Section 4) and click on the “Add a photo” link.

Clicking the above link will open up a “Add a Photo” pop-up window, where you will be prompted to fill out some descriptive information about the photo you are about to add.

The only required field is Title, but please include as much information about the photograph as possible, such as a short Description, Photographer name, Year Taken and Threat depicted (where applicable). Lastly, next to Photo, please click the Browse button to navigate to the photo’s location on your local computer. Click the Upload Photo button to finalize the operation. 11   


Your photo will now appear on the profile for this GHN site. You may need to refresh the GHN Explore page to view the newly added photograph. Video Similarly to adding photos, navigate to the GHN site that you wish to add photos to. Next, click on the EDIT button on the bottom of the Site Control Panel. This will open up the Edit Site window. Scroll down to the Manage videos section (Section 4) and click on the “Add a video” link.

This brings up the “Add a Video” page where you are asked to give specific information about the video you are attempting to add. We recommend Youtube for adding videos to GHN.

Simply copy and paste the video’s Title, Embed Code and Thumb URL into the appropriate required fields.

The Video’s Embed code can be found on its YouTube page as shown below.

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Under the video itself, click on the Share button. Next, click on the Embed button below it.

Copy and paste the Embed code as shown to the left.

Lastly, please ensure that the embedded video dimensions are 420 x 315 pixels.

For the Thumb URL, please return to the search results page and find your video in the results list. Then, right click the video thumbnail image and select “Copy Link Location / URL”.

Paste it into the GHN Add A Video page in the Thumb URL field, then click on the Upload Video button to finalize the process.

Back to Table of Contents

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Geo-Tagging Photos     One extremely nice feature of Global Heritage Network is the ability to accurately “GeoTag” (or locate the position a photo was taken) photos in the GoogleEarth Plugin. This can be quite valuable by providing a geographical context to a photo. In order to geo-tag a photo, first the image must be uploaded to GHN. (Please see the previous section for how to add photos.) Once a photo has been successfully uploaded onto GHN, click on the “EDIT” button on the bottom of the Site Control Panel. Scroll down to the “Manage Photos” section (Section 4) and click on the title of the photo that you wish to geo-tag.   This takes you to a new page where you can edit photo information, as well as geo-tag the image. Specifying a threat that the photo depicts will display that photo in Google Earth with a threat-specific icon. Click the blue link toward the bottom entitled “Geotag this photo in Google Earth”.

This expands the same window to now include a new GoogleEarth Plugin window. Inside the GoogleEarth Plugin, there is a movable “Drag Me” icon that can be dragged to the precise location on the high-resolution satellite imagery that the photo was taken.

NOTE: Before geo-tagging can be properly done, it is vital that the position where the photo was taken is accurately known, or can be confidently inferred using satellite imagery or other methods.      

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Once the location of the photo has been accurately placed with the “Drag Me” icon, click on the “Save Changes" button below the GoogleEarth Plugin window. This is the final step in geotagging a photo!                       You are then returned to the Site Edit Page, where there is a photo icon that appears next to the photo’s title. This specifies that the photo has been successfully geo-tagged.  

    You can return to the main GHN Explore page, and refresh it to see that there is now a geotagged photo icon in the exact position specified in the steps above. Clicking on the icon brings up a pop-up window within the GoogleEarth Plugin that shows the image as well as its metadata.  

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Labeling Site Features in GoogleEarth   In order to better label site features for the various cultural heritage sites in Global Heritage Network, features of a site must be properly marked with icons in the GoogleEarth Plugin so GHN users can quickly and accurately view sites’ major monuments. This requires that the latest desktop version of GoogleEarth be installed on a Site Coordinator’s computer and that they have a basic understanding of how this software functions. To begin, open up the desktop version of GoogleEarth. If you do not have the latest version of the software, please visit the following website to download it: http://www.google.com/earth/index.html Navigate to the GHN site that you would like to map the features of. For this example, we will use Angkor in Cambodia. First, create a new folder by right clicking the “My Places” line in the “Places” directory on the left side of the GoogleEarth window. Title the folder “*Site Name* Feature Locations” and press OK. This will be the location where all of your feature location placemarks will be stored.

Next, by right clicking on your newly created folder, click Add > Placemark. This will bring up a new window where you can place the placemark in the correct location. Now, accurately place the placemark directly next to the feature you are trying to map. Please make sure that the placemark is not directly on top of the feature (we don’t want to block the feature from view), but rather put it directly to the upper right of the feature if possible (see below example of Angkor Wat). SAVE YOUR WORK FREQUENTLY! (File > Save > Save My Places)

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Name the feature that you just mapped using its most widely accepted spelling, and click the OK button and your first placemark will be created. Repeat this process until all major features of the site have been mapped with placemarks. As shown in the above image, make sure that all feature placemarks appear inside your folder “*Site Name* Feature Locations”. Now, right click on your folder in the Places directory, and click on “Properties”. This will bring up a new menu window. Click on the “Style, Color” tab and then “Share Style”. In the upper right hand corner, click on the placemark icon to change it. This brings up a new menu where you should select the icon specified below and click on the OK button.

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In the previous “Edit Folder” window, make sure the Label Scale is set to 1.0 and the Icon Scale is also set to 1.0. This will ensure that all point locations in GHN are labeled in the exact same way. Click OK, and now all of the feature point locations that you just mapped will be changed at once. The next step is to add descriptive information to the placemarks so that it appears in a pop-up window inside GHN whenever a location placemark is clicked on. To do that, right click on a placemark inside your folder in the Places directory. Click on properties which will bring you to the Edit Placemark window with the Description field open. Copy and paste the below code text in its entirety into the Description field, changing the red text to suit you or the organization that you represent, and the data source. If you have any descriptive information about each site feature location, you can enter it in the “Description:” area of the code below. Click on the OK button. <![CDATA[<table width="280" style=" border:1px solid #777777;"> <tr> <td> <table width="280" cellspacing="2" cellpadding="2" > <tr> <td width="4">&nbsp;</td> <td width="85" valign="top"><b>Data Source:</b></td> <td width="159">ENTER DATA SOURCE HERE</td> <td width="4">&nbsp;</td> </tr> <tr> <td>&nbsp;</td> <td valign="top"><b>Date:</b></td> <td>ENTER DATE OF SOURCE HERE</td> <td>&nbsp;</td> </tr> <td>&nbsp;</td> <td valign="top"><b>Description:</b></td> <td>ENTER TEXT DESCRIPTION HERE</td> <td>&nbsp;</td> </tr> </table> </td></tr></table>]]>

Repeat this process for all of the placemarks that you have made. You should now be able to click on any of the placemarks inside GoogleEarth and they will produce a pop-up window with the information that you included.

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The final step in creating a feature locations file for inclusion on GHN is to create and save a “Snapshot” (or view) of your location data. Simply double click on the folder name under My Places. This will zoom out to a level where all of your placemarks are visible. If this does not automatically happen, change the zoom level of the GoogleEarth view to include all of the locations within view. Then, right click on the folder name and click on “Snapshot View”.

Your site feature locations file is now ready to save and upload onto GHN. Right click the folder name and select “Save Place As…”. Name your file appropriately and save as a .KML. This is extremely important. To add this data file to the GHN database, you must be logged in with your Site Coordinator account on GHN. Once you are logged in and using the Global Heritage Sites search menu, navigate to the site that you just mapped. Next, click on the EDIT button on the bottom of the Site Control Panel. This will open up the Edit Site window. Scroll down to the Manage KMLs section (Section 6) and click on the “Add KML” link.

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Fill in the appropriate fields of the Add KML window (required fields are Title, Category and Upload File). The title of the KML will be as above: “*Site Name* Feature Locations”. If you would like to provide Copyright information, please insert it into the Copyright field. For Category, select Site Layers, since your data describes features of the site. Select Yes for Load Automatically. That way, GHN users can immediately see the important features of the site! Lastly, click the Browse button to navigate to the location of the KML file on your computer that you created above. Once all of the required fields have been populated, click on the Save changes button. Your file has now been successfully added to GHN!

Back to Table of Contents

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Adding GoogleEarth KML Data GHN offers a unique platform for adding and displaying GoogleEarth KML / KMZ data. Site Coordinators can only add these data to Global Heritage Sites that they have been assigned to by GHN Admin ( ghn@globalheritagefund.org ). As briefly outlined in the Labeling Site Features in GoogleEarth section, the process of uploading GoogleEarth data is pretty straightforward. Navigate to the site that you have been assigned as a Site Coordinator to using the Global Heritage Sites search dropdown menu. For this example we will use the site of Angkor in Cambodia. The GoogleEarth Plugin will automatically take you to the site.

Next, click on the EDIT button on the bottom of the Site Control Panel. This will open up the Edit Site window. Scroll down to the Manage KMLs section (Section 6) and click on the “Add KML” link.

Fill in the appropriate fields of the Add KML window (required fields are Title, Category, and Upload File). If you would like to provide Copyright information, please insert it into the Copyright field. For Category, there are four options:

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1.) Community: Data relating to demographics, community facilities such as schools & hospitals, tourism infrastructure such as Visitor Centers, etc. 2.) Satellite Imagery & Maps: Only satellite images, air photos, or geo-referenced maps 3.) Site Layers: Data that describes the archaeological or architectural features of the site. 3D models also fall into this category. 4.) Threats: This category is devoted to data that describes a threat or threats to the cultural heritage property. Select the category that best describes the data you wish to add. You can chose to have the data layer Load Automatically or have it be manually toggled on and off by users. (Please do not select “Load Automatically” if the KML / KMZ file is larger than 1 MB) Lastly, click the Browse button to navigate to the location of the KML / KMZ file on your computer that you created above. Once all of the required fields have been populated, click on the Save changes button. To view the newly uploaded data on GHN, you may need to refresh your browser. (Depending on your browser, you may also have to delete cookies or restart your computer to be able to see the data file displayed in GHN.) However, you can check the list of uploaded KMLs (Section 6: Manage KMLs) to verify that the KML / KMZ was uploaded successfully.     Back to Table of Contents                            

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Starting / Managing Site Groups in the GHN Community   The Global Heritage Network uses the Ning platform to create a unique Community for discussion, networking with professionals and students in fields related to cultural heritage preservation, and also to raise awareness of the many threats to cultural heritage sites throughout the developing world. As Site Coordinator, one of your objectives is to create and manage a GHN Community group devoted to the site(s) that you coordinate.   To get started, you must first login to the GHN Community at the following URL: http://globalheritagenetwork.ning.com/ Once signed in, you can now create a new Community Group. The first step is to make sure that a Community Group has not already been created for the site(s) in question. Click on the Groups tab on the top navigation bar and search for your site(s).

  If none exists, click on the + Add button in the top right corner of the webpage to add a new group.

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This will take you to the webpage below where you can fill in the required information to create your group. NAME: Use “Site Name, Country” for the name. Please name it as close as it appears in the GHN Site Database as possible. IMAGE: You can use photos from the GHN Site slideshows, or upload your own preferred photo that is not under copyright. (Note: group images can always be added later) DESCRIPTION: Introduce the group and summarize its goals here. GROUP ADDRESS: Do not edit or change this in any way! WEBSITE: Please link this back to the GHN Explore site URL (http://ghn.globalheritagefund.org/?id=Site-ID-# ). The Site ID # can be obtained by clicking on the EDIT button on the Site Control Panel in GHN for the site in question and copying the # at the end of the URL on the Edit pop-up window. LOCATION: Please enter in the following text: GHN_Sites (category for groups about GHN Sites) or Thematic_Topics (for general thematic topic groups

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Under Privacy Settings, make sure that the Everything (public) box is checked. This will ensure that all GHN members and non-members can view the group. Under Features, check the first two check-boxes (Comments, Discussion Forum). • If you would like to embed a quality video about the site, you can check Text Box. • If you would like to create an RSS feed that pulls in news articles about the cultural heritage site, you can check the RSS Reader box and enter in the RSS feed address in the next step. Under Members, ensure that the Approve all new members check-box is unchecked. This will allow members to join your group automatically and prevent annoying approval emails. Also, make sure that the Anyone check-box is selected so that all GHN members can join the group. Under Messages, make sure that the Allow members to send messages to the entire group check-box is checked. We want to facilitate discussions between group members, and this option is a great way to do that! Once all of the above specifications have been entered, please click on the blue Add Group button on the bottom right of the page to create the new group. This will submit the group for approval to the GHN Community administrators. Administrators will usually approve your group within 24 hours. Once your group has been approved, you can now begin adding content to it. Also, you have automatically joined this group so you will receive email updates whenever other users comment within it. To edit your group, please locate and click on the Options drop-down which will give you the following options:

Edit Group will take you a page that looks identical to the Add A Group page from above. There, you can edit any information that you entered in initially. First, if you have not uploaded a photo to your Group, please do it now.

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Embedding YouTube Videos on Group Pages To embed a YouTube video about the cultural heritage site on its group page, you must first find a video at http://youtube.com that you feel is of sufficient quality, does not attack any religious / cultural / or racial groups, and has credible information.

Next, click on the Share button just below the video. Next, click Embed below the YouTube link. Make sure that the Use old embed code check-box is checked and that the video window size is the smallest possible. You must then copy the Embed Code, go back to the GHN Group Page, click on +Add Text in the Text Box section and paste the embed code directly inside. Then create a title for the video at the top of the edit box and click Save.

Your video will now appear on the Group Page! Adding an RSS news feed to your Group Page To begin, you must use Google Alerts to create an RSS feed (this may require having a google account). There are other ways do create a RSS news feed, but this way is the simplest!

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Go to the Google Alerts webpage: http://www.google.com/alerts Type in the search terms that relate to the cultural heritage site in question and select the following parameters from the drop-down options: • Type: News • Volume: Only the best results • Deliver to: Feed Then click on the CREATE ALERT button.

On the next page, click on the little orange button under the Deliver to field:

This will take you to a page of .xml code. Simply copy the URL link from this page at the top of your browser and return to the GHN Group Page. Under the RSS section, click on +Add RSS.

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Title your RSS feed appropriately and paste the RSS feed URL that you just copied into the URL field. For Display option, chose “Detail View” and chose to Show 3 items. Click Save. (It may take time before any results are displayed)

Adding New Discussions in the Group Discussion Forum A great way to start conversations with group members is to create new discussion topics in the Group Discussion Forum. They are housed exclusively within the group and are separate from the GHN Community Forums. To create a new discussion topic, simply click on the +Add a Discussion link. This will take you to the following page where you can enter in the discussion title and text for the post body:

You can embed photos, videos, or links into the body of the post using the Post options. Also, you can toggle between Visual Mode and HTML Editor at your convenience. There is also the ability to attach files to the post such as PDF or Word documents (up to 7 MB in size). When you have finalized the discussion topic title and text, click on the Add Discussion button on the bottom and the post will become live in the Group Discussion Forum. All members of the group will receive an email update indicating that a new discussion topic has been created.

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Inviting People to Join Your Group Now that you have populated your Group page with interesting and important information and resources, please take the opportunity to invite your friends and colleagues to join the Group. This will increase the amount of activity in your group, plus establish a global network of people with interests similar to the auspices of your group. From the Group page, click on the Invite button at the top right:

This will take you to a page where you can pick from a variety of ways to invite your friends, colleagues, and other interested parties to your newly created group. All of which are quite straightforward.

Back to Table of Contents

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GHN_SC_Tutorial_March2012