Student Success Guide to Millikin 2023-2024

Student Success

Guide to Millikin

Everything you need to know to transition to Millikin University.

Student

Residency

Housing

Living-Learning

Resources

On-Campus

Things

Frequently

Transitioning

Student

Mission

The Office of Student Affairs cultivates holistic student development resulting in transformational learning. In our work, we value:

Providing advocacy

Modeling inclusivity

Being responsive to change

Offering opportunities for Performance Learning

Delivering high-quality facilities, programs and services

Student Success First

Welcome to Millikin University!

We hope you become engaged in our community. Millikin students are not spectators; they immerse themselves in all things Millikin. Student Affairs has a variety of different opportunities for you! Engage in service learning opportunities, be a leader in a student organization or attend one of our many programs. Student Affairs has three primary areas that will provide you with support in your home away from home!

Center for Academic & Professional Performance (CAPP)

University Commons (Rm. 312)

217.362.6424 • capp@millikin.edu

» Academic Support

» Career and Professional Preparation

» EDGE Program

Office of Campus Life

University Commons (Rm. 354)

217.424.6395 • campuslife@millikin.edu

» Inclusion & Belonging

» Residence Life

» University Commons

» Student Activities & Organizations

Student Wellness Services

217.424.6360 • smbh@millikin.edu

» Full-Service Health Clinic (staffed by nurse practitioners)

» Free Mental Health Services

» Free Wellness Coaching

Student Affairs Professional Staff

Our staff are here to support Millikin’s residential communities. They are fulltime, live-in, professional staff members who provide supervision and leadership in the residence halls. These staff members serve as campus resources, educators, counselors and student conduct officers, and they are a part of the on-call emergency response team.

Paraprofessionals

These student mentors are upperclass students who are trained on campus resources, University policies and procedures, conflict resolution and developing activities and programs for their communities.

» EDGE Mentor

» Resident Assistant

» Student Experience Ambassador

» Supplemental Instruction Leader

» University Commons Building Manager

» Wellness Peer Advocate

Division of Student Affairs

217.424.6395

studentaffairs@millikin.edu

millikin.edu/student-affairs

We hope you have a wonderful experience with us. Go Big Blue!

Millikin’s Residency Policy

Millikin University has a three-year residential requirement for full-time, undergraduate students.

All students must live in approved campus housing for at least three years, which includes:

» University-owned residence halls (first-year students only);

» The Woods at Millikin apartment complex (sophomore, junior and senior students); or

» Approved fraternity and sorority housing (must be a member of an organization with University-approved housing).

To live off campus, students must meet one of the following criteria:

» Be 24 years of age or older;

» Be married;

» Have dependents living with them full-time;

» Be of senior standing (88 credits or more AND by matriculation, beginning their seventh Millikin semester) at the beginning of the fall term; or

» Live with a parent or guardian within a 40-mile radius of campus and submit required paperwork.

Off-Campus Housing

Special Notes

» Students who meet one of the criteria MUST submit an off-campus petition to the Office of Campus Life annually.

» Students who do not meet the criteria, and/or who fail to submit an off-campus petition as directed, will be assessed an off-campus living fee. The off-campus living fee is estimated based on the on-campus room and board rate in a given academic year. For the 2023-2024 academic year, the average is approximately $8,000.

» Students who request to commute from home must be commuting from the permanent home address of the parent/guardian. Students found falsifying this information will be subject to the off-campus fee of $8,000.

» Students who are approved to live off-campus are required to complete off-campus safety training.

» Students who choose to live off-campus should also be aware that the University does not provide transportation (safe rides and/or medical safe rides) to or from off-campus residences.

» Certain scholarship and program participants, such as Presidential Scholars, are required to live on-campus for four years and may have certain housing requirements for their program.

» All international students are required to live on-campus.

Student Conduct Off Campus

Students who live off-campus are expected to conduct themselves in accordance with the Millikin University Student Handbook and the Standards of Conduct. Violations of University policy, whether on or off-campus, will be met with student conduct action. We expect all Millikin students to conduct themselves with integrity and respect to others. We encourage off-campus residents to be aware of their roles as neighbors in the Decatur community and to respect the privilege of living within our community. We caution students about engaging in activities or hosting events that may endanger themselves or their peers.

The Office of Campus Life follows a simple “three strikes” policy for off-campus students. If the University fields three or more complaints regarding an off-campus student and/or their address, off-campus approval will be revoked and each individual will be responsible for payment of the off-campus living fee.

There is much to consider when making the decision to live off-campus. Most underclass students live on-campus, and University staff and other students are available for assistance when problems arise. Additionally, on-campus students typically have meal plans. Students choosing to live off-campus must navigate how to negotiate a lease, create and maintain a budget, prepare their own meals, do their own housekeeping and make travel arrangements to and from campus.

Millikin’s residency policy is designed to support senior students as they take this leap into autonomy, and Campus Life is here to help with this transition. All students are encouraged to maintain a healthy relationship with Campus Life, even when living off-campus. Staff members are happy to talk to any student and provide advice and strategies for being a successful off-campus resident.

Application Timeline

• End of January - informational sessions announced and held

• Early February - applications open

• Mid-February - applications due

• Beginning of March - Resident Assistant group interview process

• Mid-March - position offers announced

Minimum qualifications include:

• Previous residency on-campus;

• Good academic standing; and

• No previous University student conduct file.

Being a paraprofessional includes:

• Returning to campus in late July for training;

• Monthly programs and weekly staff meetings;

• Various administrative tasks; and

• Servant leadership through educational and academic support.

Become a Paraprofessional

We are looking for mature and responsible candidates who are able to develop a community and be a positive role model for students!

Housing Options

First-year students are assigned to rooms in one of Millikin’s five on-campus residence halls. Rooms are furnished with beds, desks and chairs, a dresser and closet areas. Amenities vary by hall, but typically include laundry facilities, vending machines, microwave access, wireless internet and secured access.

Upperclass Student Housing

All upperclass students (sophomores, juniors, seniors, international exchange and transfer students) have the choice between The Woods or approved fraternity and sorority housing.

Approved Greek Chapter Houses

If you are a member of a fraternity or sorority, you may be permitted to live in University-recognized Greek chapter housing. Please check with your chapter president for more details.

Sororities with approved campus housing:

» Alpha Chi Omega

» Delta Delta Delta

» Pi Beta Phi

Fraternities with approved campus housing:

» Sigma Alpha Epsilon

» Tau Kappa Epsilon

All first-year residents are required to have a full meal plan. Students are automatically assigned the All-Access Plan but may change to Option B in the first 10 days of the semester at no additional cost. millikin.edu/housing

Aston Hall

Millikin’s historic Aston Hall opened in 1907 and features four traditional floors housing 100 residents. Aston is known for its tall ceilings, large hallways and community-style bathrooms. Aston Hall is not air-conditioned and is an affordable option for students.

Students are assigned to gender-specific floors. Aston is utilized for overflow and emergency housing only.

Blackburn Hall

This close-knit community of 99 residents includes newly updated community bathrooms, air conditioning and close proximity to Shilling Hall. Blackburn features double-occupancy rooms in a traditional residence hall style.

Dolson Hall

Millikin’s newest residence hall boasts four floors of suite-style living, housing 200 coed residents. Dolson room options include single, double, triple and quad rooms, all of which include air conditioning and suite-shared bathrooms.

Weck & New Hall 4

These quaint two-story, suite-style halls are located across the street from Shilling Hall. Weck Hall and New Hall 4 house 52 residents each, are air-conditioned and include suite-shared bathrooms. Students who live in Weck Hall and New Hall 4 gain an intimate sense of community.

Co-ed by suite.

The Woods at Millikin

Students with 24 or more credits (18 as a transfer student) are eligible to live in The Woods. This option features luxury apartment-style living, four private bedrooms, a full kitchen, washer/dryer, private deck or patio, TV and modern furnishings. Community amenities include a pool, fitness center, tanning bed, movie theater, computer lab, parking and secured access. For more information, please go to thewoodsatmillikin.com.

ADA-accessible rooms are also available.

Double $6,692

Double

$6,805

Double $7,030

Private $8,792

Quad $8,792

16' 15.5' 12'

12' 12'

8.5' 10.5'

Living-Learning Communities

Living Learning Communities (LLCs) are an option for students wanting to live on the same floor or residence hall as those who share a common interest, passion, or major. Students can indicate whether they would like to be a part of an LLC on the Millikin Housing Application. The Office of Campus Life reviews the applications, and students are placed in a community based on preference and availability.

Square ONE

The Square ONE (Open-Minded Neighbors for Equality) Community is focused on developing a strong sense of belonging and community for students of various gender identities in the LGBTQ+ community as well as students who consider themselves allies. This community celebrates inclusivity, knowledge and advocacy through training and exploration. Students will learn how to support peers with an emphasis on connecting and engaging in conversation and action. Students will work together to create and uphold their own community agreement in order to enact positive change.

First Year - Business

Learn how to get things done in your career and on campus so you can focus on finding your personal life of meaning and value. Examples of ways to get involved include becoming involved with the Tabor Student Advisory Council, participating in one of the many Student-Run Ventures, planning and participating in Tabor School of Business and other campus events, and meeting and networking various Employers and with recent Tabor Business grads. Use your experience in this LLC to increase your network of contacts, professionals, and friends and make your life more productive and meaningful both on campus and off.

Requirements for living in the First-Year Business LLC: Be a first-year, full-time, degree-seeking student and be curious about how to prepare or create a future working life.

First Year - Long-Vanderburg Scholars

First year students accepted into the Long-Vanderburg (LV) Scholars Program will automatically be placed in this active community. The LV Scholars Program recognizes high scholastic achievement among those students who have a demonstrated commitment to diversity, leadership, and community service.

Requirements for living in the LV Community: Be full-time, degree-seeking and accepted into the Long Vanderburg Scholarship program.

First Year - Honors

If you are interested in living with other first-year Honors students in an academically-focused environment, this LLC is right up your alley. Residents share common class schedules and have the opportunity to attend seminars and study sessions within the residence hall. Special programming, faculty interaction, and upper-class Honors student mentors will be part of this special experience. The First Year Honors LLC is sure to help you kick into high gear and fulfill your academic goals during your freshman year at MU!

Requirements for living in the First Year Honors LLC: Be a full-time, degreeseeking student who has been accepted into the Honors program.

First Year - Commitment to the Arts

Calling all artists! If you are a student studying in the College of Fine Arts, the Commitment to the Arts LLC is for you. Supported by College of Fine Arts faculty and staff, this LLC encourages creativity, individuality and flexibility in the arts.

Unlike residents of other residence halls or floors, you’ll be encouraged to display your artwork or exercise your talents in a variety of ways (i.e. you can play your instrument on your floor!). Special programming showcases artists in art galleries, graduate programs, theatrical groups, and other venues to connect with the Millikin and Decatur community.

Requirements for living in the Commitment to the Arts LLC: Submit your Housing Application and include your interest in being in an LLC; be a full-time, degree-seeking student; and major or minor in a College of Fine Arts Program or have a serious passion for the arts.

First Year - Nursing

If you are a student majoring in nursing at Millikin, this experience is a great way to network with others in your major. Residents share a common schedule, although not all classes will be the same. Students residing in this tightly knit community will have specialized faculty interaction, programming, and just the perfect environment for this rigorous major.

Requirements for living in the First Year Nursing LLC: Be a full-time, degree-seeking student, who is a Nursing major at Millikin and is ready to be engaged in this community in every aspect!

First Year - Global Citizens

Ready to see the world through someone else’s eyes? If so, you may be an ideal person to live in the Global Citizens LLC. This globallyfocused LLC is designed to allow U.S. and international students create a unique community together. This arrangement places two students into each residence hall room: one domestic student and one international student. Beyond the obvious cultural opportunities, this LLC also features special global awareness, modern languages, and diversity programming and close interaction with the Millikin Center for International Education.

Requirements for living in the Global Citizen LLC: Be a full-time degree seeking student and an awareness that they will be living with someone who is different from them and language barriers are a possibility.

Resources to Achieve

Center for Academic & Professional Performance (CAPP)

The CAPP is devoted to delivering complete, wraparound services to foster students’ resilience, confidence, academic success and social skills. The CAPP works to ensure a successful college experience, positive personal development and post-graduation preparedness. All services are free for students. For more information, visit millikin.edu/capp.

CAPP Services Include:

» Accommodations at Millikin for academic, housing, and dining services

» Academic peer mentoring program

» Alumni mentoring program

» Career Closet

» Career coaching

» Career & graduate fairs

» Disability services

» EDGE Program

» Exploratory Studies major

» Internship exploration and coaching

» Professional preparation services

» Strengths-based advising model

» Student Development Advising & Coaching

» Student employment

» Supplemental Instruction

» Tutoring

Get Involved

Millikin offers 80+ student organizations and clubs, giving our students plenty of ways to get involved. If you have an interest not currently offered, you can start your own organization on campus! For a full list of campus involvement opportunities, visit millikin.edu/get-involved.

We have a multitude of opportunities in the following areas:

» Athletic

» Cultural

» Fine Arts/Performance

» Government/Political

» Greek Life

Student Wellness Services

Millikin University applies a holistic approach in supporting student mental health. Our counselors and student wellness coaches ensure a high level of care to students through assessment, outreach, case management and collaborative partnerships with local health and social service agencies. Our team of compassionate, professional counselors are equipped to treat mental health issues and intervene to prevent crises. All Student Wellness Services are free. Our team also serves on-call to respond to any emergencies after hours.

Set up an appointment by calling 217.424.6360, going to MyMillikin, or by emailing SMBH@millikin.edu.

Medical

Medical services on campus are provided through our partnership with the HSHS regional hospital system. They provide infrastructure support for our faculty and nurseled medical clinic that provides on-site care for Millikin University students, employees, employee family members and other Millikin-affiliated parties. Medical charges route through a student’s existing health insurance.

Office of Public Safety

The Office of Public Safety is open 24 hours a day, seven days a week and offers a number of resources to keep our campus community safe. They offer Safe Rides and Safe Walks from dusk until dawn every day for the safety of students on campus and affiliate properties. A dispatch center also monitors the local and national news for weather and crisis information. Make sure to sign up for our campus emergency notification system, MU Alert, and download the Guardian RAVE app.

For more information, visit millikin.edu/publicsafety.

New Student Welcome Week

Welcome Week takes place the week before classes begin and helps new students develop the skills to be successful in their Millikin careers. The events during New Student Welcome Week will guide newcomers in finding their homes at Millikin, whether that’s through a student organization, an internship, intramurals, community service or more.

» Honorary

» Leadership

» Media

» Religious/Spiritual

» Service

Meal Plan & Flex Options

Enjoy sit-down meals or grab-and-go selections in the University Commons building and Dining Hall. Be sure to check out our gourmet salad bar, brick oven pizza and fresh food stations.

Meal Plan Terms:

» Board plans may be purchased at any time; however, changes to existing plans will only be accepted during the first 10 days of each semester and must be completed at Student Financial Services (SH119).

» Board plans are non-refundable, and unused flex dollars will be forfeited at the end of the spring semester.

» Students living in residence halls will have their board plans billed to their University accounts each semester.

» All first-year residential students are required to have a full meal plan. Students are automatically enrolled in the All-Access Plan but may change to Option B within the first 10 days of the semester.

Flex Dollars

Flex dollars are used like a gift card balance and are the most convenient way to purchase food on campus. The University Commons Dining Hall, Einstein Bros. Bagels, Late Night Grill and Common Grounds featuring Starbucks Coffee all accept flex dollars. Additionally, students can use their flex dollars at select campus vending machines as well as Domino’s Pizza located near campus. Flex dollars can be purchased throughout the year, in increments of $100, by contacting Student Financial Services (SH119).

Flex dollars will roll from Fall to Spring terms, but unused dollars will be forfeited at the end of the academic year/Spring semester.

First-Year Residential Student Meal/Flex Options:*

All-Access Plan

19 meals per week + $100 flex per semester

$3,205 per semester

Option B

14 meals per week + $300 flex per semester

$3,205 per semester

*Meal plan required for first-year residential students

Upperclass Student Meal/Flex Options:

(sophomores, juniors, seniors and transfer students)

175 block meal plan + $100 flex per semester

$1,570 per semester

120 block meal plan + $100 flex per semester

$1,160 per semester

50 block meal plan + $100 flex per semester

$585 per semester

Additional Options:

$500 Flex

$100 Flex

millikin.edu/dining

On-Campus Dining

University Commons Dining Hall

All-you-care-to-eat dining featuring a made-to-order exhibition station as well as a made to order deli, grill, salad bar, brick oven pizza, desserts and comfort foods. The University Commons Dining Hall offers healthy alternatives as well as vegetarian and gluten-free options. Use your meal credits or flex dollars here.

Hours:

Monday-Friday: 7:30 a.m.-8 p.m.

Saturday-Sunday: 11 a.m.-1 p.m. | 5-6:30 p.m.

Late Night Grill at UC

Monday-Friday: 8 p.m.-10 p.m.

Saturday-Sunday: 6 p.m.-10 p.m.

Common Grounds at University Commons

Common Grounds, located on the first level of University Commons, is a We Proudly Serve Starbucks location that features a variety of made to order sandwiches, gourmet pastries and desserts, salads, parfaits and snacks to go along with any appetite. Grab a beverage and a snack and settle in for studying or socializing. Use your flex dollars here.

Hours:

Monday-Thursday: 8 a.m.-8 p.m.

Friday: 8 a.m.-5 p.m.

Saturday-Sunday: 12 p.m.-4 p.m.

Einstein Bros. Bagels at Shilling Hall

Einstein Bros. Bagels offers quick, tasty lunches - from salads to soups and sandwiches. Einstein Bros. features gourmet, to-go coffee and baked goods with madeto-order sandwiches and decadent desserts. A warm, inviting spot for conversation, this is a place to catch up with a friend, colleague or good book. Use your flex dollars here.

Hours:

Monday-Friday: 7:30 a.m.-3 p.m.

Please Note: Hours subject to change.

Things to Bring:

Be sure to discuss with your roommate who will be responsible for supplying common items.

» First-aid kit that includes a thermometer and over-the-counter medications: acetaminophen & ibuprofen, allergy, cold & cough medications, at-home COVID tests

» Alarm clock

» Auto shut-off coffee maker

» Bed risers (store bought only)

» Bed quilt or spread

» Social security card, birth certificate, and passport (especially for on-campus employment)

» Caddy to carry toiletries

» Coffee mug & water bottle

» Computer (Wi-Fi is provided)

» Desk lamp

» Extra-long twin linens

» Fan

» Hanging rack for towels & clothes

» Insurance card

» Iron and table-top ironing board

» Laundry basket/bag, laundry supplies

» Professional dress clothing for class presentations

» Power strip and chargers

» Shower shoes

» Television

» Toiletries

» Umbrella & weather items

» Masks

Things to Leave:

These items are prohibited in the residence halls.

» Air conditioners

» Alcohol and drugs

» Vape pens & other devices

» Candles/incense

» Curtains/draperies

» All electric appliances, including those used in a kitchen and with open coils)

» Halogen lamps

» Hoverboards or other motorized recreational devices

» Large furniture pieces

» Lofts, bunks or homemade bed risers

» Microwaves (provided)

» Pets (other than fish)

» Weapons

» Weights or other fitness equipment

» Wireless routers

Postal Service

Students can send and receive mail and packages using their campus address. When a student has a package in the University Mail Room, they are automatically notified through email. All letters will be placed in their mailbox.

University Mail Room

Mail Room & Package Pickup Hours

Monday-Friday: 10 a.m. to 4:30 p.m.

Mailbox Accessibility [Lobby only]

Monday-Thursday: 8 a.m. to 4:30 p.m.

Friday: 8 a.m. to 4:30 p.m.

Saturday & Sunday: Noon to 4:30 p.m.

Student Mail Policy

» All mail/packages are picked up at the University Mail Room in Shilling Hall, Room 104.

» Students must have their student ID to pick up any packages and to send out packages (UPS, DHL, FedEx).

» Students will be given their mailbox number and combination through their email account once they have been validated for the semester.

» All mail for residents of The Woods will go directly to their mailbox in the main office at the apartment complex.

» Address changes are made by the student through their MUOnline account. This applies to any mid-semester room changes, moving to a Greek chapter or mail forwarding during break times.

Residence Hall Addresses

Aston Hall

175 N. Oakland Ave., Decatur, IL 62522-2058

Blackburn Hall

105 N. Oakland Ave., Decatur, IL 62522-2081

Jack C. Dolson Hall

210 N. Oakland Ave., Decatur, IL 62522-2027

Weck Hall

1211 W. Main St., Decatur, IL 62522-2040

New Hall 4 1188 W. Wood St., Decatur, IL 62522-2854

Other Housing Addresses

Mail to the following addresses are not delivered to the University Mailroom and should not include Millikin University in the address:

The Woods at Millikin

1135 W. Wood St., Decatur, IL 62522-2853

Alpha Chi Omega 299 N. Fairview Ave., Decatur, IL 62522-1946

Delta Delta Delta 111 Park Place, Decatur, IL 62522-1949

Pi Beta Phi 235 N. Fairview Ave., Decatur, IL 62522-1946

Sigma Alpha Epsilon 1165 W. Main St., Decatur, IL 62522-2038

Tau Kappa Epsilon 1225 W. Main St., Decatur, IL 62522-2040

Jill Millikin

1184 W. Main St.

Blackburn Hall

Decatur, IL 62522

If you have any questions, please contact the University Mailroom at 217.424.6320.

The following is an example of how your mail should be addressed:

Frequently Asked Questions

Who is required to live on campus?

Housing options for students after their first year in the residence halls include The Woods, as well as approved fraternity and sorority chapter facilities. At the end of the first semester, students are encouraged to begin thinking about their future housing plans and attend informational sessions hosted by The Woods and Campus Life. Students do not have to sign a lease at that time and should wait to do so if interested in joining the paraprofessional staff or a fraternity or sorority chapter — this takes place early in the spring semester. Students should have an idea what their future housing plans are by the midway point of spring semester.

Millikin University has a three-year residential requirement for full-time undergraduate students. Students live in Universityoperated residence halls and apartments, Greek chapter houses and The Woods. Some scholarship recipients are subject to a four-year residency requirement. Please see your program director for more details.

What if I want to live at The Woods but do not have any roommates in mind?

During the spring semester, The Woods hosts a leasing party for any students who have not found roommates to lease an apartment at The Woods. At this event, students are able to meet and speak with other students in search of roommates for The Woods who share similar interests. When a student signs into the event, the student lists preferences for the ideal roommate, which is then used to locate other attendees who share the same preferences. If students decide that they would like to live together, they have the option of making a lease appointment and even signing a lease at that time. More information about this event will happen at the beginning of the spring semester.

How are roommates assigned?

Most new students are assigned roommates based upon criteria they disclose through the online housing application and roommate preference survey. It is very important that students complete their own housing applications to assist us in assigning a roommate. We take into account habits such as smoking, sleeping, studying and housekeeping when matching roommates. Even when these criteria are considered, a new resident may find that his or her roommate is from another country or speaks another language. The roommate may be of a different race, have a different lifestyle or practice a different religion. Roommates may differ from each other in any number of ways. Learning to live together successfully is an important part of the educational experience at Millikin. Room changes will not be made based upon differences in race, sexual/ gender orientation, religion, ability or creed.

How do I go about switching rooms?

There are no room switches allowed during the first 10 days of classes. After this formal waiting period, students may request a room change and should contact their paraprofessional to begin the process. Paraprofessionals will assist students with any interpersonal conflicts they may be having and encourage them to complete a roommate contract. Students may be instructed to attempt to resolve the conflict. It is the philosophy of the Office of Campus Life to assist students in becoming democratic citizens; this includes assisting in difficult situations and encouraging students of different backgrounds and preferences to learn about one another. Requests for moving rooms are not always approved.

We do permit buddy swaps. Any four students may negotiate to swap roommates. After they meet with Campus Life and the decision has been made with approval to complete a buddy swap, the four students must work with the Office of Campus Life to complete the proper paperwork.

The following steps will be taken when students are unable to resolve roommate conflicts on their own:

» Address the concern with the Office of Campus Life;

» Office of Campus Life will schedule a roommate coaching session;

» Office of Campus Life will determine if a room change is granted;

» Students involved will relocate to new rooms if approved by the Office of Campus Life.

The entire process may take up to two weeks to complete, pending resident involvement or cooperation.

How does laundry work?

There are laundry facilities for students located in each residence hall. These laundry facilities are open for use by residents of the specific building 24 hours a day during times when the halls are open. Residents pay a $50/year service fee for unlimited usage of laundry facilities. There is no need for coins or cards to operate our machines.

What if I have a medical condition or disability?

Students with a documented medical condition or disability should contact the CAPP prior to completing the housing application. Housing applications must be submitted along with proper documentation from a medical professional in order to assist us in providing the student with the proper accommodations. Students in need of accommodations such as a single room, air conditioning, a private room or housing on a ground floor must submit their housing applications prior to the deadline. After the housing application deadline, we cannot guarantee our ability to grant these requests. The University reserves the right to have all medical documentation reviewed by a campus medical provider. Forms can be found on Millikin’s website at millikin.edu/ accessibility.

Is vaping prohibited?

Yes. All forms of smoking are prohibited on all University grounds.

Can I bring my own furniture?

Millikin provides each residence hall room with an extralong twin bed, desk, chair and one dresser. Students are not permitted to bring large furniture items into the residence halls. Lofts are expressly prohibited. Small items such as storage cubes, beanbag chairs and rugs are acceptable. If students are unsure whether they will be permitted to bring a certain item to campus, they should contact the Office of Campus Life. Unapproved items will be removed at the expense of the resident.

Frequently Asked Questions

Are the halls open during breaks?

The residence halls remain open during most breaks, but students who would like to remain on campus during the fall, Thanksgiving or spring breaks must notify the Office of Campus Life. Our official closing period occurs over the winter break. Students are not permitted to stay on campus during that time. Students enrolled in immersion or summer classes are required to pay an additional charge of $18/day, based on double occupancy as long as rooms are available. Dining services are offered with revised hours during breaks.

Will I have internet?

Wireless access is currently available in all residence halls. To connect to the Millikin wireless network, students must be running at least Windows XP SP3 on a PC or Mac OS X 10.3 or above on a Macintosh computer. Additionally, students must have a wireless network card or built-in wireless network connection that supports WPA (Wi-Fi Protected Access). Most laptops sold today will have WPA capability, and most Mac OS X computers will support WPA as well. Also, most add-in wireless cards available today will support WPA. Students are not permitted to set up wireless networks/routers in their rooms, as these disrupt the campus Wi-Fi.

What happens if I violate residence hall policies?

Please see a complete list of standard sanctions at millikin.edu/student-affairs/student-handbook. In addition to standard sanctions for violations of residence hall and/or University policies and procedures, students will likely meet with a student conduct officer (a professional staff member in Campus Life or Student Affairs). Millikin University reserves the right to change, add to or waive standard sanctions.

What are the check-out procedures?

At the end of the each semester, the residence halls will close for either winter or summer break. All residents must check out with their paraprofessional and vacate by 5 p.m. on their last day of finals. Students who are enrolled in an immersion course, are part of an athletic team or are involved in other academic or co-curricular programs must contact the Office of Campus Life for approval to move out late.

Do I need renter’s insurance?

It is highly recommended that students purchase a renter’s insurance policy for the personal property within their living spaces. The University is not responsible for loss, damage or theft of items in student rooms. Students should check with their parents’ homeowners insurance; they may provide student coverage. If not, students should contact their family insurance agent to purchase a policy. Most policies are very affordable. National Student Services, Inc., offers a very affordable plan for college students with premiums starting at just $72 per year.

Access more information at nssi.com/marketing/NSSI-TriFold-v3.pdf

Does the CAPP or accommodations cost money?

No, the services in the CAPP are free for students.

How do I get academic accommodations from high school or a prior college at Millikin?

You will need to contact the CAPP office and make an appointment with Dean of Academic Support Services, Carrie Pierson. During that meeting, you will need to provide documentation such as an IEP, 504 plan or medical documentation that can be discussed to better understand your needs.

How do I find a Tutoring or Supplemental Instruction (SI) schedule?

Visit millikin.edu/CAPP for a schedule. You may schedule a time with a tutor using the app on MyMillikin.

What is the EDGE Program?

EDGE is an academic bridge program for the transition from high school to college that takes place the entire first year of college. Select first-year students are chosen to participate in EDGE during the admissions process.

Can I get help with my resume, cover letter and mock interviews?

Yes, contact the CAPP office and make an appointment with staff for resume assistance or support in any professional preparation area in order to build up your skills.

How do I get a campus job and what documents do I need to bring?

Students can apply for on-campus jobs at millikin.joinhandshake.com/login. Students should bring a passport or two original forms of identification including one photo ID and birth certificate or social security card. The Performance Suite also has a job board will openings from local businesses.

What is the Career Closet?

Located in the Performance Suite, the Closet helps students focus on getting ready for their interview by providing professional clothing at no cost. Students can use these clothing options for interviews, jobs, internships and other formal occasions.

Transitioning to Millikin

Environment

High School: You are told what to do and corrected if your behavior is out of line.

» Your time is structured by others, and you need permission to participate in co-curricular activities.

Classes

High School: You are told in class what you need to learn from assigned readings.

» The school year is 36 weeks long; some classes extend over both semesters and some don’t.

» You seldom need to read anything more than once, and sometimes listening in class is enough.

Millikin: You are expected to take responsibility for what you do and don’t do, as well as for the consequences of your decisions.

» You manage your own time and decide whether to participate in co-curricular activities.

Millikin: It’s up to you to do the work to understand the material; unless you ask questions or request help, you are presumed to understand the material.

» The academic year is divided into two semesters of approximately 15 weeks, plus an additional week of final exams.

» You need to study at least two to three hours outside of class for each hour of scheduled class and complete all homework, whether it is graded or not.

High School: You are provided with the materials you need.

» Books are provided when you register for school.

Books Testing

High School: Mastery is seen as the ability to reproduce what you were taught in the form it was presented or to solve the kinds of problems you were shown how to solve.

» Teachers frequently rearrange test dates to avoid conflict with school events.

Millikin: You are provided with required materials.

» Students may purchase suggested materials and will be charged a per credit fee.

Millikin: Mastery is seen as the ability to apply what you have learned to new situations or to solve new kinds of problems.

» Testing is usually infrequent and cumulative, covering large amounts of material. You, not the professor, need to organize the material to prepare for the test.

» Professors in different courses usually schedule tests without regard to the demands of other courses or outside activities.

Schedules

High School: Your guidance counselor is responsible for making your schedule.

» Guidance counselors create the schedule for you each year.

Teachers

High School: You are in a teaching environment where you acquire facts and skills.

» Teachers approach you if they believe you need assistance.

» They provide you with information you missed when you were absent.

» They sometimes draw direct connections to lead you through the thinking process.

Grades

High School: Effort counts. Courses are usually structured to reward a “good-faith effort.”

» Grades are given for most assigned work.

» Initial test grades, especially when they are low, may not have an adverse effect on your final grade.

Millikin: You are responsible for your own education and the courses to take when working toward your degree.

» Advisors expect you to know your eight semester plan for your major.

Millikin: You are in a learning environment where you take responsibility for reflecting and applying what you learn.

» Professors expect you to initiate contact when you need assistance or have questions.

» They expect you to get notes and any other class information you missed when you were absent.

» Teaching styles vary: lecture, discussion, group projects, student presentations. Good notes are a must.

Millikin: Results count. “Good-faith effort” is important in the professor’s willingness to help you achieve good results, but it won’t substitute for results in the grading process.

» Not all work is graded.

» The syllabus is the key to the grading scale and provides the value or weight of class assignments.

» Graduation requires a 2.0 GPA. Some majors require a higher GPA for graduation.

» Extra credit options are rare.

Student Conduct

It is important that students consider others and think about how their behavior, attitudes and choices affect other members of the community. This is an important facet of residential living.

Students are expected to:

• Follow all policies and procedures as communicated by key staff;

• Communicate and work with their roommate(s) to develop and maintain an environment that is mutually satisfying and supportive of their academic and personal needs;

• Follow all guidelines and expectations for conduct as outlined here and in the student handbook located at millikin.edu/student-development/student-handbook;

• Be an engaged member of their hall and floor communities by participating in programs; and

• Be respectful of their fellow residents and take responsibility for their actions. Bigotry and hate will not be tolerated. Our community will pursue behavior that threatens, intimidates or harms any member of our community to the fullest extent of University policy as well as local, state and federal law. The University will not accept ignorance, anger or substance abuse as an excuse or justification for such behavior.

Alcohol Use

Only those students who are 21 years of age and older may possess and consume wine and/or beer, and only in the privacy of a 21-year-old or older student’s room, provided all those present in the room are also at least 21 years of age. Distilled spirits (also known as hard alcohol) are prohibited. Alcoholic beverages may be consumed only in individual rooms while the room door is closed and may not be consumed in hallways, stairways, elevators, lounges or any other public area of the residence hall. Individuals should make their guests aware of all aspects of the alcohol policy. Students under legal drinking age in rooms where alcohol is being consumed will be subject to student conduct action, whether personally consuming or not. Empty alcohol or tobacco containers are NOT permitted for decorative purposes in any student rooms or public areas. Alcohol in open containers is not permitted in any outside area.

Violations of Millikin University Alcohol Policy

Automatic $100 fine, student conduct session and/or further sanctions, depending on severity of violation.

Millikin University Drug Policy

*Also includes acts which may be viewed as suspicious behavior

In accordance with the Drug-Free Schools Act, Millikin University prohibits the possession, use or distribution of illegal drugs on the campus property or on institutionally owned, leased, affiliated or otherwise-controlled property. Students found in violation of the above policy will be subject to disciplinary action up to and including dismissal from housing and/or the University. Patterns of suspicious behavior that lead University officials to believe violation(s) of the University drug policy have taken place will also result in disciplinary action and may compound student disciplinary action. Students should be reminded that smoking of any kind is expressly prohibited in campus facilities. Illegal drugs include:

• Cannabis (marijuana)

• Cocaine

• MDMA/ecstasy

• GHB

• Hallucinogens

FERPA

The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. Students have the right to:

• Be notified of their FERPA rights at least annually;

• Inspect and review their records (copies are not provided, and phones are not allowed to be present);

• Request an amendment to an incorrect record;

• Contest to disclosure of personally identifiable information; and

• File a complaint with the U.S. Department of Education.

FERPA also permits a school to disclose personally identifiable information from education records without consent when the disclosure is to the parents of a student at a postsecondary institution regarding the student's violation of any federal, state or local law or of any rule or policy of the institution governing the use or possession of alcohol or a controlled substance. The school may non-consensually disclose information under this exception if the school determines that the student has committed a student conduct violation with respect to that use or possession and the student is under 21 years of age at the time of the disclosure to the parent.

Fire Safety Regulations & Explosives

• No candles allowed, even for decorative purposes. They will be confiscated. Curtains are also considered a hazard.

• No open flames (e.g., candles, kerosene lamps, cooking devices) or any incendiary devices will be permitted in the residence halls. The burning of incense is not allowed in any residence hall room or public area.

• The storage or use of flammable liquids or substances is strictly prohibited in the residence halls.

• All living spaces will be maintained to allow a wide, uncluttered pathway. Nothing may be stored in the hallway.

• Heroin

• Inhalants

• Ketamine

• Methamphetamines

Violations of the Drug-Free Schools Act/ Millikin University Drug Policy

Automatic $150 fine, student conduct session and/or further sanctions, depending on severity of violation. A second violation may result in student conduct probation or more serious student conduct action.

Damage to Residence Hall Facilities

Students are encouraged to inform their RA if they have witnessed damage to residence hall facilities. Students who damage University facilities are subject to student conduct action. At the end of each semester, charges will be assessed for damages beyond normal wear and tear. Individual room damages will be charged to the student(s) occupying the room. Unless the individual committing the damage is identified, the cost of damages to common spaces within facilities are divided amongst the residents of the particular facility and charged to each student account.

• The use of multi-outlet plugs or power strips in the residence halls is acceptable only if the equipment has a built-in circuit breaker.

• Live trees will not be permitted in the residence halls. Small plants are acceptable.

• In order to ensure compliance, Campus Life staff may check student rooms on a continuing basis and at any time.

• The possession or use of firearms, fireworks, other explosive materials or weapons in any University-approved housing unit or at a student activity on campus is strictly prohibited by University policy and state law. Pellet, BB, Airsoft, gel and paint guns are strictly prohibited.

• Motorcycle engines, fuel tanks, hoverboards and other motorized vehicles may not be stored or repaired within residence halls.

• The use of a fire extinguisher or other fire protection equipment for other than its intended purpose will automatically result in a fine, plus the cost of recharging or replacing the equipment. Students will also be referred for student conduct and possible legal action.

• Due to fire codes and safety, nothing may be hung from the ceiling light fixtures, sprinklers or pipes.

Pulling Fire Alarm

Falsely pulling the fire alarm will result in an automatic $500 fine and student conduct session. The local fire department may also pursue the violation.

Improper Check-Out

Failure to complete a contract cancellation or room condition report will result in an automatic $100 fine plus additional room damages as determined by Campus Life staff.

General Visitation Rules

• During open visitation hours, a community shall be open to members regardless of gender, only if invited and escorted by a resident of the community. The host must escort the guest at all times.

• Host and guest must adhere to the following community restroom and shower policies:

• At all times, guests must be escorted to and from the restroom facility by their host or hostess.

• The rights of the community members to use restroom facilities shall take precedence over their use by guests. To ensure these rights, no guest of the opposite gender may use the restroom when a member of the community is using the facility. (The restroom must be cleared.)

• Showers may not be used by members of the opposite gender at any time.

• Residents may host a guest for no more than three days in a 10-day period, provided the roommate agrees. The visitation policy applies to guests and students. The host must inform their guest of our policy prior to the visit and make other accommodations if necessary. Guests staying beyond three days will be considered to be cohabitating, and both the host and the guest may be subject to student conduct action.

• The Office of Campus Life reserves the right to distinguish between a visiting guest and actual residency. A guest making unusually frequent visits will be considered to be cohabitating and both the host and the guest may be subject to student conduct action.

• Hosts will be responsible for the actions of their guest(s). The University has set maximum visitation hours as 10 a.m. to 1 a.m., Monday through Friday and 24-hour visitation on the weekends, beginning at 10 a.m. Friday until 1 a.m. Monday.

Only during these hours may residents entertain guests in their rooms with prior permission from their roommates. (Guests are defined as nonresidents of the hall or residents of a floor including people who are not Millikin students.) At all times guests must be in the presence of a resident who is acting as host. Apartments have a maximum of 24-hour visitation. This policy is NOT an open visitation policy. An individual must be a personally invited guest and in the presence of a resident who is acting as host. In other words, all non-residents must be escorted anywhere within the living unit they are visiting. Failure to comply with the escort policy as stated in the student handbook will result in student conduct action.

Violations of Residence Hall Visitation Policy

Automatic $50 fine and student conduct session.

Quiet Hours Guidelines

One of the primary rights of students in residence halls is the right to study in one’s room free from unreasonable interference. Thus, noise and other distractions that inhibit the exercise of this right are strictly prohibited. Parameters established by the Office of Campus Life are as follows:

Sunday through Thursday: Quiet hours begin at 10 p.m. and end at 10 a.m.

Friday and Saturday: Quiet hours begin at midnight and end at 10 a.m.

In addition, there are consideration hours which are provided to respect the rights of others to study and sleep 24 hours per day, seven days per week. Careful attention must be paid to control the noise of even normal activities due to the density of residence hall living. High noise levels of audio systems, voices or activities are never acceptable in residence halls.

During Quiet Hours, the Following Guidelines Exist:

• The noise level resulting from conversation or the use of stereos, radios, televisions and telephones in any room should not be loud enough to be easily heard outside the room.

• Floor lounges are to be used for quiet activities (e.g., study, programs, television, games, etc.). It is expected that noise will be kept at a moderate level.

• Conversations in the hallway and bathroom must be conducted at a low voice level.

• Campus Life staff may confront students who are making too much noise, even if they have not received a complaint from another student.

• Students are expected to confront other students who are making too much noise. The student making the noise is expected to reduce the noise level immediately.

Enforcement of Quiet Guidelines

Students in violation of the quiet hour policy will be referred to the Office of Campus Life. Multiple violations may result in relocation to another housing assignment.

Violations of Noise/Quiet Hours Policy

First offense: warning by paraprofessional Repeat offenses: student conduct session

Finals Week Quiet Hours

Quiet hours are in place on all residence hall floors 24 hours a day, during the entirety of finals week. Signs will be posted within the halls informing students when quiet hours will begin, end and be temporarily lifted. Students in violation of this policy will be referred through the student conduct process and may be asked to leave the hall immediately after their last final exam.

Keys/Cards

Each student is issued a room key, and their ID is activated to enter their residence. Students should not let anyone borrow, use or possess their keys or ID. When a student changes rooms or moves out of the hall, the keys must be returned to Public Safety within 24 hours.

Propping Door(s) Open

Automatic $25 fine and student conduct session.

Locked Out

If a student is locked out of their room, they should contact Public Safety in Walker Hall at 217.464.8888 and ask to be let into their room. The resident must be prepared to show an ID to verify that they are a resident of that room. Public Safety will first attempt to contact the paraprofessional on duty. The cost to perform the key-in is $15 to be charged to the student’s account. The student will also be required to tell the staff member where their keys are and how they came to be locked out as well as proof of student identification.

Lofts

No lofts are to be built in any residence hall room and are expressly prohibited. The University is willing to provide pins to allow beds to be bunked. Please contact your paraprofessional for assistance. The University does not allow TVs or other furniture to be affixed to the wall.

Acts of Non-Compliance/ Conduct Unbecoming a Millikin Student

A number of actions constitute non-compliance and/or unbecoming conduct, including:

• Failure to comply with a reasonable request of a University official;

• Failure to schedule or attend a student conduct session;

• Failure to respond to University communication;

• Failure to complete assigned student conduct sanction(s); and

• Engaging in threatening behavior toward a University official.

Such actions result in an automatic $100 fine per act of noncompliance, up to $500 and a student conduct session with Campus Life (or upperlevel student conduct officer, depending on severity of non-compliance). The student may also be reassigned to or suspended from a residence hall without consultation. Other sanctions may apply at the discretion of the student conduct officer.

Pets

Pets, other than fish, are not allowed in residence halls for any reason (including academic). Laboratory specimens are also prohibited.

Emotional Support Animals (ESA)

Millikin University, in compliance with the Fair Housing Act, permits students to have an emotional support animal (ESA) after approval by the Office of Campus Life. An ESA may not be brought on campus until it has been approved. Due to the health concerns of other students, owners of approved ESAs may be provided alternate housing arrangements. It is best for a student to request an ESA prior to the start of the academic year to avoid such housing changes. For questions, please contact the Center for Academic & Professional Performance at 217.362.6424.

Service Animals

Pets and non-research animals are restricted on University property. However, under federal law, service animals are not excluded from University property or activities so long as they meet the guidelines set forth in this policy. Service animals are defined as animals that are individually trained to perform tasks for individuals with disabilities. These tasks include:

• Guiding people who are blind;

• Alerting people who are deaf;

• Pulling wheelchairs for those with limited mobility;

• Alerting and protecting a person who is at risk for seizures; and

• Performing other special tasks.

Service animals are working animals, not pets. Please contact the Center for Academic & Professional Performance at 217.362.6424.

Smoking, Vaping & Tobacco Use

Millikin is a smoke-free, tobacco-free campus. The use of products that contain tobacco or nicotine intended for human consumption, or likely to be consumed, is strictly prohibited, whether smoked, vaped, heated, chewed, absorbed, dissolved or ingested by any means. This includes, but is not limited to, use of cigarettes, cigarillos, cigars, hookahs, pipes, smokeless tobacco or electronic devices such as e-cigarettes, e-pipes, e-hookahs and e-cigars. Exceptions are in place for controlled research, educational or clinical programming or for smoke-cessation programs.

University residence halls in particular are smoke-free, vapor-free environments. Residents and their guests are not permitted to burn any substance that will put smoke into the private or public spaces of their residence halls or balconies; residents and their guests are also not permitted to use any device that will emit vapor into these areas. Residents are responsible for the behavior of their guests. Examples of restricted items included those listed in the preceding paragraph, as well as incense, bongs or smoke machines.

Use of tobacco, smoking or vaping products is only permitted outside of buildings at least 25 feet away from any entrance. The policy applies to all University students, employees, temporary employees, interns, volunteers, contractors, consultants and campus visitors. All University-owned, operated and affiliated premises — as well as University vehicles — are included in this policy. Violation of this policy will result in disciplinary or student conduct action. If anyone so chooses to use these substances off campus and brings the scent or vapor back to campus property and the scent disturbs a particular environment, they may be subject to student conduct action as the Office of Campus Life sees fit.

Fire Safety Fine: $100, Non-Drug-Related Smoking Fine: $100, Smoking In/Near Residence Hall Fine: $100, plus student conduct session.

Solicitation/Posting Information in the Halls

To ensure the security of residence halls, all solicitation, commercial activities, distribution of material under room doors, door-to-door canvassing and similar activities are prohibited in and around the residence halls unless approved in writing by Campus Life.

Special Housing Accommodations

If a reasonable accommodation for housing is requested based on a documented disability, the following must be completed:

1. Documentation of disability for special housing consideration form (completed by the medical provider/diagnostician).

2. Submit a Housing Application by May 1 for the fall term or December 1 for the spring term.

3. Provide documentation that addresses the specific needs for a reasonable accommodation(s) in housing (this documentation must be submitted to the Office of Campus Life within the established time frame).

4. Update reasonable housing accommodations on an annual basis within the established time frame designated by the University.

The Office of Campus Life and CAPP review documentation to determine if an individual is eligible for special housing accommodations. If eligible based upon the documentation, the Office of Campus Life will be in contact with the individual to determine the appropriate housing. During the review process, the Office of Campus Life may confer with other University offices and departments.

Temporary Medical Conditions

Students with a temporary medical condition that affects their mobility may contact the Office of Campus Life at 217.362.6410 to discuss room reassignment options. Due to limited availability during terms, single accommodations cannot be guaranteed for temporary medical conditions. For more information visit millikin.edu/ accessibility.

Bicycles, Rollerblades & Wheeled Devices

Bicycles and scooters are convenient forms of transportation on campus as well as in the community, but it is necessary to secure these devices with a strong case-hardened lock and tempered steel chain. Please do not park these devices where it may be an inconvenience or hazard to others or where it interferes with access to a building in the event of a fire. Chain them securely to a bike rack.

Bicycles and scooters may not be stored inside any campus building at any time. For safety reasons, bicycles, scooters, skateboards, rollerblades and any other wheeled device — with the exception of medical devices — are not permitted in residence halls or other campus buildings.

Sexual Misconduct

Sexual assault will not be tolerated and will be sanctioned. All reports of sexual misconduct are reviewed and investigated by the University. Reports are treated in confidence to the extent feasible, given the need to conduct a thorough and prompt investigation.

If you believe you may be a victim of sexual misconduct, or know a victim of an alleged incident of sexual misconduct, you can report it directly to the Title IX coordinator listed below:

Title IX Coordinator

Tammy Maxwell, Assistant Director of Human Resources

tmaxwell@millikin.edu; 217.362.6416

Reports may also be made via the email address TitleIX@millikin.edu. Reports submitted through this address will be responded to within twelve (12) hours.

An anonymous report can also be expressed to the Campus Conduct Hotline at 866.943.5787.

You may visit the Title IX resources app on MyMillikin to report and access support information.

2023–2024 Important Dates

August 6

Move-In Day for EDGE students

August 8

Move-In Day for Football

August 8

Move-In Day for International Students

August 10

International Orientation Begins

August 12-15

Move-In Days for New Students

9 a.m.-4 p.m.

August 14

Fall Student Athlete Move-In

August 15

Last Day of Move-In (9 a.m.-3 p.m.) Welcome Week begins at 4 p.m.

August 15-20

New Student Welcome Week Mandatory attendance for all new students

August 15

Transfer Orientation

August 19-20

Move-in Days for The Woods at Millikin

August 21

First Day of Classes

September 4

Labor Day (no classes)

September 5

Last Day to Change Meal Plan; End of Formal Waiting Period

No room/board refunds after this date

September 29-October 1

Homecoming

October 19-22

Fall Break

November 7

Scheduling Day

November 20-26

Thanksgiving Break (residence halls open)

November 27

Classes resume for remainder of the Fall semester

December 1

Off-Campus Petitions Due*

*Seniors only

December 8

Last Day of Classes

December 10

Winter Commencement

December 11-15

Final Exams

December 15

Residence Halls Close for Winter Break (5 p.m.)

December 15-January 22

Winter Break*

January 12

International Move-In

January 15

International Orientation

January 20

Residence Halls Re-Open for Spring Semester (8 a.m.)

January 22

Classes Begin

February 2

Last Day to Change Meal Plan; End of Formal Waiting Period No room/board refunds after this date

March 1

Commuter Notary Forms Due

March 16-24

Spring Break (residence halls open)

March 29-31

Easter Break (residence halls open)

April 9

Scheduling Day

May 1

Declare Housing for 2024/2025

May 10

Last Day of Classes

May 13-17

Final Exams

May 17

Residence Halls Close for Summer (5 p.m.)

May 19

Spring Commencement

May 20

International Move-out (8 a.m.)