Nadine Vargas Stewart
Danette Anthony Reed
MID-ATLANTIC REGIONAL DIRECTOR
SUPREME BASILEUS
ALPHA KAPPA ALPHA SORORITY, INCORPORATED
Marvelous Mid-Atlantic Region CHARLOTTE CONVENTION CENTER APRIL 11-14, 2024
CHARLOTTE, NC
®
GREETINGS
TABLE OFContents
4
From the Mid-Atlantic Regional Director
5
From the Mid-Atlantic Regional Awards Committee Chairman
6
GENERAL GUIDELINES
7
Chapter Eligibility Checklist
9
Sponsored Regional Awards
10
FORMS
12
Chapter Award Assessment Fee Form
13
Undergraduate Chapter Award Submission Form
15
Undergraduate Signature Page
16
Graduate Chapter Award Submission Form
17
Graduate Signature Page
19
Program Exhibit Application
20
Scrapbook Application
21
UNDERGRADUATE AWARDS
22
Undergraduate Achievement Award
23
Rose Butler Browne Award
24
Zenobia Gilpin Henderson Award
25
Barbara W. Davis Award
26
Marye J. Jeffries Award
27
Mamie S. Vick Award
28
Outstanding Undergraduate Chapter
29
Outstanding Undergraduate Chapter Program Award
30
AKA Connection and Social Action Award
31
Janet Jones Ballard Award
32
Vivian H. Burke Award
33
Carolyn G. Ennis Creative Expression Award
34
Linda H. Gilliam S.M.A.R.T. Award
35
Katherine Goble Johnson Award
36
Joyce Henderson Award
37
Lucille J. Piggott Award
39
Anna Easter Brown Award
40
Delores E. Ray Wilson Award
41
GRADUATE AWARDS
42
Graduate Achievement Awards
43
TABLE OFContents
Outstanding Graduate Chapter Program Award
46
AKA Connection and Social Action Award
47
Rizpah Welch Award
48
Alice W. Lofton Award
49
Janice Mack Award
50
Doris R. Asbury Award
51
Graduate Leadership Award
52
Marguerite Adams Award
53
Bernardine Stoneham Smith Bailey Award
54
Helen Cauthorne Award
55
Dorothy Boulding Ferebee Award
56
Leah Kay Fraizer Award
57
Eula Edmonds Glover Award
58
Annie L. Harvey Award
59
Clara M. Hines Award
60
Caroline L. Lattimore Award
61
Pauline C. Morton Award
62
Margaret B. Moss Award
63
Barbara K. Phillips Award
64
Elizabeth Schmoke Randolph Award
65
Evelyn R. Syphax Creative Expression Award
66
Wanser Bagnall Webb Award
67
Golden Soror Service Award
68
Outstanding New Graduate Soror Award
69
Alma B. Diggs Award
70
Clarissa Dillard/Zatella Turner Award
71
Citizen of the Year Community Award
72
Jennifer King Congleton Award
73
Pearl Soror Award
74
Golden Soror Award
75
Silver Soror Award
76
QUESTIONS & ANSWERS
77
Frequently Asked Questions
78
INTERNATIONAL PROGRAM AWARDS
80
Greetings
MARVELOUS MID-ATLANTIC
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®
Alpha Kappa Alpha Sorority, Incorporated
Dear Chapters of the Mid-Atlantic Region: I am pleased to serve as the Mid-Atlantic Region Awards Committee Chairman. The Awards Committee includes sorors dedicated to providing a seamless approach to award overviews and submissions. We are grateful to have our Mid-Atlantic Regional Director, Soror Nadine Vargas Stewart’s confidence in the committee. The 71st Mid-Atlantic Regional Conference will take place April 11-14, 2024, in Charlotte, North Carolina. This handbook includes all the information needed to submit awards successfully at the individual, soror, and chapter levels.
Please ensure that all the appropriate forms and the required documentation to support the award nomination are included with the submission. Award entries will automatically be disqualified if the requirements and documentation are incomplete. To reduce the expenses, most Chapter, Individual and Program Awards will be submitted electronically. Please use this link. https://bit.ly/71marcawards Submitting award nominations is your chapter’s opportunity to showcase its significant success and achievements throughout 2023. Please do not miss out on this opportunity to be recognized for the outstanding service that your chapter and individual sorors have performed. If you have questions about any awards or fees, please email us at MARCAwards@gmail.com. We look forward to reviewing your submissions! Sisterly,
SororTanya Weaver Soror Tanya Weaver Mid-Atlantic Region Awards Committee Chairman
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GENERAL Guidelines
The Mid-Atlantic Awards Handbook includes criteria for selecting winners for each of the competitive awards at the undergraduate and graduate levels. All Chapter, Individual, and Program Awards must be submitted electronically. Awards must be submitted electronically to the Awards Chairman by February 11, 2024. Award submissions not meeting the following criteria may be disqualified.
• The award submission must be in PDF format. • The submission must not exceed 20 pages. Consideration will be extended for the Doris R. Asbury Award and the Overall Program Award, but the file size cannot not exceed 1 GB. • The submission view must be legible at actual size (100%). • Pictures may be included within the document. • Each award must be submitted separately. Each submission file name must contain the chapter’s name and award. For example, Delta Omega Connection Award. • The completed Award Submission Form (Checklist A or B) must be included within the submission document for each separate award. • The Award Submission Form is not calculated as part of the 20-page submission. • To upload the award submission, sorors should login to their Google account. A Google email account is not required as a Google account can be created using any email account. • All active Mid-Atlantic Region chapters are responsible for the regional awards fee. If the chapter decides not to submit an entry, it is still responsible for the awards fee. The deadline for the awards fee is February 9, 2024 (postmark date). Chapter (both undergraduate and graduate) award nominations will not be considered if the current and/or past award fee has not been received with a postmark date on or before February 9, 2024. •General Members entering submissions for individual soror awards must remit a fee of $20 on or before the award fee deadline of February 1, 2024. General members are eligible for the following individual Graduate Soror awards:
Marguerite Adams Award
Margaret B. Moss Award
Bernadine Stoneham Smith Bailey Award
Elizabeth Schmoke Randolph Award
Dorothy Boulding Ferebee Award
Evelyn R. Syphax Creative Expression Award
Eula Edmonds Glover Award
Wanser Bagnall Webb Award
Clara M. Hines Award
Jennifer King Congleton Award
Caroline L. Lattimore Award
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• The completed Chapter Award Assessment Fee Form must be submitted with the awards fees on or before February 9, 2024 ( postmark date). The awards fee and assessment fee form must be sent to the MidAtlantic Financial Secretary. Fee must be sent separately from the actual award entries, which are submitted electronically to the Awards Committee Chairman. • All items must be received electronically by February 11, 2024. There is ONLY ONE form to submit undergraduate entries and ONLY ONE form to submit Graduate entries electronically. The checklist items, awards forms, nomination entries, award packet submissions, scrapbook forms and scrapbook submissions must be submitted using UNDERGRADUATE CHAPTER AWARD SUBMISSION FORM and GRADUATE CHAPTER AWARD SUBMISSION FORM. • Except where specifically instructed, each entry should include only activities, accomplishments, awards, etc., for the calendar year, January 1, 2023 – December 31, 2023. Points will be deducted or the submission may be disqualified if this specification is not followed. All supporting material must be dated no later than December 31 of the 2023 year (e.g., January 1, 2023 - December 31, 2023) except for letters of recommendation, which may be inclusive of 2024 dates, unless otherwise stipulated in the award criteria. Original work must be submitted each year. Emphasis should be on the quality of the presentation and not necessarily on quantity. • Do not combine submissions. • Points will be deducted if any of the following problems exist: Guidelines and criteria for each award are not strictly followed. Sections are not clearly labeled or with headings listed. Award nomination(s) have unidentified pages. The information is unorganized or does not flow. Each award submission shall adhere to the format listed for the award . Individual Award nominations shall consist of three parts: 1. Vitae/Photograph–both vitae and a photograph must be included 2. Narrative–the narrative shall cover the criteria indicated in this Awards Book 3. Documentation–shall be in the form of an indexed booklet, including pictures, newspaper clippings, and other visuals (e.g., video) of supportive evidence representing honors, awards and overall achievement. Chapter Award nominations shall consist of three parts: 1. Narrative–the narrative shall cover the criteria indicated in this Awards Book 2. Documentation–shall be in the form of an indexed booklet, including pictures, newspaper clippings, and other visuals (e.g., video) of supportive evidence representing honors, awards and overall achievement. *Note this is an addition to the criteria spelled out for each individual award: Badges registration confirmation, etc., should be used to verify and document attendance at conferences, seminars, Boule, etc. Agendas or flyers announcing an event should be used to verify and document programs of the chapter. All awards should reflect the ideals of Alpha Kappa Alpha Sorority, Incorporated®.
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CHAPTER ELIGIBILITY
Checklist
This checklist is a tool for use internally by each chapter and its Awards Committee to assist in determining eligibility to submit award nominations and exhibit entries in the various categories. Final eligibility will be determined by the Office of the Mid-Atlantic Regional Director.
CHAPTER
Awards
Chapter is in good standing and has not been under penalty for any reason from January 1 to December 31 of the prior service year. Chapter’s annual award assessment was mailed with a postmark on or before the due date established by the awards committee. Chapter’s End of Year Reports were fully completed and submitted to the Regional Director by December 31 of the prior year. Roster of Chapter Officers was submitted to Corporate Office and the Regional Director by the designated due date. Most recent chapter Standards Evaluation has been completed with no significant findings. Chapter was represented at the Undergraduate Round-up and/or Cluster Meeting in the previous year. Undergraduate Chapters Only Fall grades were submitted to Regional Director by February 1 of the current year. Undergraduate Chapters Only
INDIDVIDUAL
Awards
Soror is active in a compliant chapter located in the Mid-Atlantic Region or is a General Member residing in the Mid-Atlantic Region.
Soror has not been under penalty for any reason from January 1 to December 31 of the prior year.
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SPONSORED REGIONAL Awards AKA Connection and Social Action Award (Nadine Vargas Stewart) Alpha Theta Omega Chapter, Raleigh, North Carolina Alice W. Lofton Award Alpha Psi Omega Chapter, Wilmington, North Carolina Alma B. Diggs Award Soror Muriel Felder, Chester, Virginia Anna Easter Brown Award Chi Omega Chapter, Rocky Mount, North Carolina Barbara W. Davis Award Soror Barbara W. Davis, Charlotte, North Carolina Barbara K. Phillips Award Phi Omega Chapter, Winston-Salem, North Carolina Bernardine Stoneham Smith Bailey Award Soror Blanche H. Smith, Richmond, Virginia Caroline L. Lattimore Award Mu Omicron Omega Chapter, Chapel Hill, North Carolina Carolyn G. Ennis Creative Expression Award Soror Carolyn G. Ennis, Smithfield, North Carolina Deloris E. Ray Wilson Award Upsilon Omicron Omega Chapter, Norfolk, Virginia Dorothy Boulding Ferebee Award Iota Omega Chapter, Norfolk, Virginia Eula Edmonds Glover Award Soror Jeanette G. Batts, Hampton, Virginia Elizabeth Schmoke Randolph Award Alpha Lambda Omega Chapter, Charlotte, North Carolina Evelyn R. Syphax Award Zeta Chi Omega Chapter, Arlington/Alexandria, Virginia Golden Soror Service Award Omega Iota Omega Chapter, Charlotte, North Carolina Janet Jones Ballard Award Upsilon Omega Chapter, Richmond, Virginia
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Janice Mack Award Delta Omega Chapter, Petersburg, Virginia Jennifer King Congleton Award Iota Kappa Omega Chapter, Greenville, North Carolina Joyce Henderson Award Zeta Chi Omega Chapter, Arlington, Virginia Katherine Goble Johnson Award Lambda Omega Chapter, Newport News, Virginia Leah Kay Frazier Award Lambda Omega Chapter, Newport News, Virginia Linda H. Gilliam S.M.A.R.T. Award Pi Rho Omega Chapter, Chesterfield, Virginia Lucille J. Piggott Award Beta Iota Omega Chapter, Greensboro, North Carolina Mamie S. Vick Undergraduate Achievement Gamma Delta Omega Chapter, Portsmouth, Virginia Marye J. Jeffries Award Soror Marye Jeffries & Soror Kimberly Jeffries Leonard Margaret B. Moss Award Upsilon Omega Chapter, Richmond, Virginia Marguerite Adams Award Odd years, Alpha Lambda Omega Chapter, Charlotte, North Carolina Even years, Phi Omega Chapter, Winston-Salem, North Carolina Outstanding New Graduate Soror Award Sigma Tau Omega Chapter, Cary, North Carolina Rose Butler Browne Award Alpha Zeta Omega Chapter, Durham, North Carolina Vivian H. Burke Award Soror Vivian H. Burke, Winston-Salem, North Carolina Wanser Bagnall Webb Award Iota Omega Chapter, Norfolk, Virginia Zenobia Gilpin Henderson Award Upsilon Omega Chapter, Richmond, Virginia
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Forms
CHAPTER AWARD ASSESSMENT FEE Form
ALL CHAPTERS must pay the Awards Assessment Fee by February 9, 2024. (This is a regional assessment for all chapters). Only those chapters who have submitted the award assessment fee by February 9, 2024, and End of Year Reports (by December 31, 2023, or where an extension has been granted) will be eligible for participation in the Chapter Awards and Identified Exhibits Competition.
Chapter Select Cluster:
Location: Eastern Carolina | Northern Carolina | Northern Western VA | Tidewater | Western Carolina
Awards Committee Chairman:
Phone:
Email:
Basileus
Phone:
Email:
Address:
City:
State:
Zip Code:
Basileus Signaure:
Select category: Class I - Undergraduate Chapter
Class II - Graduate Chapter Small: 75 members or less
Class III - Graduate Chapter Medium: 76-200 members
Class IV - Graduate Chapter-Large: 201 members or more
General Member
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2024 Awards Fee Assessment Please submit $40 for each Sponsored Regional Award in addition to the required Chapter or General Member Award Fee. An award fee is not required for each award entry submitted by your chapter. Sponsored Regional Awards are listed on pages 10-11.
Number of Chapter Sponsored Awards
______ $40 = ____ Total
Graduate Awards Fee*
______ $40 = ____ Total
General Member Awards Fee
______ $20 = ____ Total
Undergraduate Awards Fee
______ $25 = ____ Total
Total Amount Enclosed
____ Total
Sponsored Award Name:
Make money orders, certified or chapter check payable to: AKA Mid-Atlantic Region. Please mail this form and fees, postmarked by February 1, 2024, to: Soror Sonja Brown PO Box 1612 Knightdale, NC 27545-1612
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UNDERGRADUATE CHAPTER AWARD SUBMISSION
Form
This checklist is a tool for internal use by each chapter and its Awards Committee to assist in planning award submissions. This information is entered electronically via the Awards Form.
Chapter:
College/University
Cluster (select one): Eastern Carolina | Northern Carolina | Northern Western VA | Tidewater | Western Carolina Basileus:
Phone
Grad Advisor’s Name:
Phone
Address:
City, State, Zip Code:
Select chapter size: Small (30 or less) | Medium (31-50) | Large (51+) Select the award categories that apply. Undergraduate Chapter Awards AKA Connection and Social Action Award - Undergraduate Chapter Barbara W. Davis Award - Undergraduate Chapter Community Involvement Award Mamie S. Vick Award - Undergraduate Achievement – Greatest Improvement Marye J. Jeffries Award- Undergraduate Chapter with the Highest Grade Point Average Outstanding - Undergraduate Chapter Outstanding - Undergraduate Chapter Program Rose Butler Brown Award - Undergraduate Achievement - Membership 31-50 Zenobia Gilpin Henderson Award - Undergraduate Achievement - Membership 51 or more Undergraduate Individual Soror Awards Carolyn G. Ennis Creative Expression Award Janet J. Ballard Award - Outstanding Undergraduate Soror Award Joyce Henderson Award - Outstanding Leadership-HBCU ROTC Katherine Goble Johnson Award - Pursuit of Undergraduate Math and Science Degree Linda H. Gilliam Award - Sisterliness, Motivation, Artistry, Reliability, and Trendsetting Lucille J. Piggott Award - Neophyte Scholarship Vivian H. Burke Award - Undergraduate Basileus of the Year
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UNDERGRADUATE Signature Page A signed copy of this signature page is required to complete the electronic awards submission process. This page must be uploaded in the Chapter Demographics section of the online Undergraduate Chapter Award Submission Form. The form should be named CHAPTER NAME- Signature Page. EXAMPLE: Kappa OmicronSignature Page.pdf
Chapter:
Basileus: Basileus Signature:
Grad Advisor:
Grad Advisor’s Signature: Grammateus:
Grammateus Signature:
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GRADUATE CHAPTER AWARD SUBMISSION
Form
Please use the checklist internally to assist in planning award submissions. The information below entered electronically.
Chapter:
Location:
Select Cluster: Eastern Carolina | Northern Carolina | Northern Western VA | Tidewater | Western Carolina Basileus:
Phone:
Email:
Awards Committee Chairman:
Phone:
Email:
Address: State:
City: Zip Code:
Select chapter size: Small (75 or less) | Medium (76-200) | Large (201+) Select the the award categories being submitted Graduate Chapter Awards AKA Connection and Social Action Award - Graduate Chapter Doris R. Asbury - One-to-One Award- Graduate Newsletter Graduate Achievement Award - Membership 75 or less Graduate Achievement Award - Membership 76 - 200 Graduate Achievement Award - Membership 201 or more Outstanding Graduate Chapter Program Rizpah Welch Award - Reactivation – Membership 75 or less Alice W. Lofton Award - Reactivation – Membership 76 to 200 Janice Mack Award - Reactivation – Membership 201 or more Chapter Scrapbook - Graduate Chapter Graduate Soror Awards Annie L. Harvey Award - Outstanding Graduate Soror Barbara K. Phillips Award - Leadership Development Bernardine Stoneham Smith Bailey Award - Graduate Journalism Caroline L. Lattimore Award - Outstanding Achievement in Education Clara M. Hines Award - Humanitarian and Caring Soror Dorothy Boulding Ferebee Award - Public Health Elizabeth Schmoke Randolph Award - Civic Leader Eula Edmonds Glover Award - Volunteer Community Service Evelyn R. Syphax Creative Expression Award - Outstanding Graduate Writer
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Golden Soror Service Award Graduate Leadership Award - Outstanding Leadership in the Region Helen Cauthorne Award - Graduate Advisor of the Year Jennifer King Congleton Award - Servant Leadership Leah Kay Frazier Award - Service with a Global Perspective Margaret B. Moss Award - Outstanding Retired Graduate Soror Marguerite Adams Award - Political Action Outstanding New Graduate Soror Award Pauline C. Morton Award - Alumni Basileus of the Year Pearl Soror Service Award Silver Soror Service Award Wanser Bagnall Webb Award Zenobia Gilpin Henderson Award
Citizen of the Year Award: Community Award
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GRADUATE Signature Page A signed copy of this signature page is required to complete the electronic awards submission. This page must be uploaded in the Chapter Demographics section of the online Graduate Chapter Award Submission Form. The form should be named CHAPTER NAME- Signature Page. EXAMPLE: Kappa Omicron-Signature Page.pdf
Chapter:
Basileus:
Basileus Signature:
Award Committee Chairman: Award Committee Chairman’s Signature: Grammateus:
Grammateus Signature:
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PROGRAM Exhibit Application *Use a separate application for each item submitted Mid-Atlantic Regional Awards & Exhibits Committee will select winners. Please follow the guidelines listed below: Exhibit Submission Forms and this application must be date stamped by February 11, 2024. Entries should be brought to the Regional Conference and set up at the designate display area. A Mid-Atlantic Regional Awards and Exhibit Committee member must check in each entry. All entries must be labeled properly: 1. Program Initiative 2. Chapter name and location 3. Participating Sorors’ names 4. All entries must be sturdy enough to maintain its form if moved. 5. New exhibits only. Previously entered exhibits will not be accepted Program Exhibits will be judged on the following criteria:
CRITERIA
POINTS
Relationship of Exhibit to International Program Initiatives
40
Artistic and/or Creative Value
40
Overall Presentation (e.g. neatness, design, craftsmanship, etc.)
20
Total
100
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SCRAPBOOK Application There will be two scrapbook awards, a digital and physical scrapbook award. Digital scrapbooks will be uploaded and judged before the conference. Physical scrapbooks must be brought to the Regional Conference and will be judged on-site. All chapters should adhere to the established guidelines. The following information should be in the front section of the scrapbook: Chapter Name and Location | Table of Contents | Number of Sorors in the Chapter Method of Selection The Mid-Atlantic Regional Awards Committee will judge scrapbooks using the following criteria:
CRITERIA
POINTS
Uniqueness of Design
20
Neatness of Layout
10
Outstanding Projects
10
Chapter Program
10
International Programs of the Supreme Basileus
10
Community Service/Connection activities
10
Scholarship (Debutante, Fashionetta, EAF, etc)
10
Sisterly Relations/Mentorship
10
Boule/Regional Participation
10
Outstanding Sorors
10
Total
100
Digital scrapbook entries should be uploaded no later than February 11, 2024. Physical scrapbooks must be set up the Thursday of the Regional Conference no later than 5:00 p.m. This form should be the first page of the Graduate or Undergraduate Scrapbook submission. The digital scrapbook submission should be a link to a viewable PDF file. You will not be able to upload your scrapbook file to the Submission page. A suggested website to create your viewable pdf is issuu.com. New accounts on this site allow two publications. Chapter scrapbook submissions may contain activities between January 1 - December 31, 2023. Digital Scrapbook
Physical Scrapbook
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Undergraduate Awards
UNDERGRADUATE ACHEIVEMENT Award Membership 30 or less
The Undergraduate Achievement Award is given for achievement to an undergraduate chapter with a membership of 30 or less. History In 1992, the Regional Awards Committee revised the categories to provide equity among chapters in the region based on membership. This award was first presented in 1993. Method of Selection The Regional Awards Committee makes the selection. CRITERIA
POINTS
National Program Implementation • Innovation and creativity • Effectiveness of overall activity
Relationship of activities to program Participation of chapter member
20
Effective Chapter Operations • Monthly meetings • Organization • Program • Attendance
Chapter Standards Self-Assessment Evaluation Annual Reports Founders’ Day Joint Meetings
20
Conference Representation • Boule/Leadership Seminar-based on voting strength • Regional Conference-based on voting strength • Cluster Meeting • Undergraduate Summit
10
Sisterly Relations • Individual sisterly actions • Chapter activities which promote sisterly relations • Chapter-to-chapter relations
10
Financial Contributions • Scholarships • National and community organizations • Alpha Kappa Alpha Projects
10
Collaboration with Other Organizations • Joint community service projects/Collaboration with Graduate Chapter • Chapter representation on boards and committees • Involvement in social action efforts
10
Recognition and Achievement • Ivy Leaf Magazine • Radio, television, print or online feature • Community Awards
10
Report Format: • Narrative (chapter statistics, criteria) • Documentation (indexed)
10
Total
100 MARVELOUS MID-ATLANTIC
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Rose Butler Browne
UNDERGRADUATE ACHIEVEMENT AWARD Membership 31 - 50 The Rose Butler Browne Award is given for achievement to an undergraduate chapter with a membership of 31 to 50. History The Rose Butler Browne Award was presented in April 1970 by Soror Joycelyn Stevens of Alpha Zeta Omega Chapter at the Mid-Atlantic Regional Conference in Richmond, Virginia. This award is given each year in honor of Dr. Rose Butler Browne, the 1st Mid-Atlantic Regional Director, past Supreme Parliamentarian, and outstanding citizen and educator. Method of Selection The Regional Awards Committee makes the selection. CRITERIA
POINTS
National Program Implementation • Innovation and creativity • Effectiveness of overall activity
Relationship of activities to program Participation of chapter member
Effective Chapter Operations • Monthly meetings • Organization • Program • Attendance
Chapter Standards Self-Assessment Evaluation Annual Reports Founders’ Day Joint Meetings
20
20
Conference Representation • Boule/Leadership Seminar-based on voting strength • Regional Conference-based on voting strength • Cluster Meeting • Undergraduate Summit
10
Sisterly Relations • Individual sisterly actions • Chapter activities which promote sisterly relations • Chapter-to-chapter relations
10
Financial Contributions • Scholarships • National and community organizations • Alpha Kappa Alpha Projects
10
Collaboration with Other Organizations • Joint community service projects/Collaboration with Graduate Chapter • Chapter representation on boards and committees • Involvement in social action efforts
10
Recognition and Achievement • Ivy Leaf Magazine • Radio, television, print or online feature • Community Awards
10
Report Format: • Narrative (chapter statistics, criteria) • Documentation (indexed)
10
Total
100 MARVELOUS MID-ATLANTIC
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Zenobia Gilpin Henderson
UNDERGRADUATE ACHIVEMENT AWARD Membership 51 or more
The Zenobia Gilpin Henderson Award is given for achievement to an undergraduate chapter with a membership of 51 or more. History: This award was initiated before the Mid-Atlantic Region was organized. It is given by Upsilon Omega Chapter in honor of the late Dr. Zenobia Gilpin Henderson, the 5th through 7th South Atlantic Regional Director, a physician and humanitarian. Method of Selection: The Regional Awards Committee selects the winner. CRITERIA
POINTS
National Program Implementation • Innovation and creativity • Effectiveness of overall activity
Relationship of activities to program Participation of chapter member
Effective Chapter Operations • Monthly meetings • Organization • Program • Attendance
Chapter Standards Self-Assessment Evaluation Annual Reports Founders’ Day Joint Meetings
20
20
Conference Representation • Boule/Leadership Seminar-based on voting strength • Regional Conference-based on voting strength • Cluster Meeting • Undergraduate Summit
10
Sisterly Relations • Individual sisterly actions • Chapter activities which promote sisterly relations • Chapter-to-chapter relations
10
Financial Contributions • Scholarships • National and community organizations • Alpha Kappa Alpha Projects
10
Collaboration with Other Organizations • Joint community service projects/Collaboration with Graduate Chapter • Chapter representation on boards and committees • Involvement in social action efforts
10
Recognition and Achievement • Ivy Leaf Magazine • Radio, television, print or online feature • Community Awards
10
Report Format: • Narrative (chapter statistics, criteria) • Documentation (indexed)
10
Total
100 MARVELOUS MID-ATLANTIC
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Barbara W. Davis Award
UNDERGRADUATE CHAPTER COMMUNITY INVOLVEMENT The Barbara W. Davis Community Involvement Award is given to the undergraduate chapter that focuses on a project or activity that makes a significant impact. The activity or project may include tutoring programs in local schools, sessions established for the expression and appreciation of performing arts; or assisting incapacitated senior sorors with chapter activities or meetings. History The Barbara W. Davis Award was created and presented to the Mid-Atlantic Region at the 51st Mid-Atlantic Regional Conference in Charlotte, North Carolina, (the residing city of Soror Barbara W. Davis) in April 2004. Selection Method The Regional Awards Committee makes the selection.
CRITERIA
POINTS
Demonstrated Project/Activity Project must demonstrate the chapter ‘s involvement in a service-oriented project or activity and its impact on the local community Soror Participation Number of partcipating sorors and percentage active chapter members (10) Number of volunteer hours or days spent on the project or activity (10)
25
20
Community Impact Impact that the project/activity had on the local community
20
Number of people served Describe the population( i.e.,children, elderly, etc.)
10
Media Publication Documentation Newspaper, magazine, periodical, journal, book , social media
10
Report Format • Narrative • Documentation (indexed) • Letters of Recommendation
15
Total
100
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Marye J. Jeffries Award
HIGHEST GRADE POINT AVERAGE CHAPTER The Marye J. Jeffries Award for outstanding achievement is given to the chapter with the highest grade point average for the preceding academic year. This award is given in recognition to the chapter that strives for academic excellence and is successful in balancing service and scholarship which are the cornerstones on which our organization was founded. History This award is given each year in honor of Soror Marye J. Jeffries, 11th Mid-Atlantic Regional Director. Soror Marye J. Jeffries and Soror Kimberly Jeffries Leonard first presented the award at the 51st Mid-Atlantic Regional Conference in Charlotte, North Carolina, in April 2004. Selection Method The Regional Director makes the selection based on End of the Year Reports.
CRITERIA
POINTS
Transcripts of all active members for the preceding academic year
20
All Reports, records, etc. have been accurate and submitted promptly to the Regional Director when requested
20
Narrative regarding Scholarship and Service
20
Graduate Advisor’s Statement Verifying the accuracy
20
Report Format: Official transcript with all active chapter members’ grades and reports should be submitted to the Regional Director. Narrative (Graduate Advisor Statement)
Total
20
100
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Mamie S. Vick
UNDERGRADUATE ACHIEVEMENT AWARD The Mamie S. Vick Undergraduate Achievement Award is presented to the undergraduate chapter that has shown the greatest improvement during the preceding year. History Gamma Delta Omega Chapter, Portsmouth, Virginia, sponsors the award. Criteria This undergraduate chapter must show the greatest improvement. Selection Method The Regional Director selects the winner. Report Format Chapters must submit a one-page narrative describing the chapter’s most significant improvement (i.e., academic improvement, community involvement, campus presence, or soror participation). The submission must also include documentation to support the narrative.
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OUTSTANDING UNDERGRADUATE CHAPTER
Award
The Regional Awards Committee selects the winner of this award based on the following criteria: Scholastic achievement Chapter leadership Implementation of the sorority’s program
Chapter:
Chapter management and operation Campus impact
College/University:
Basileus:
CRITERIA
POINTS
Scholastic Achievement Chapter Average Fall Semester (Must be verified by Regional Director) 20
Membership Achievement Percent of Sorors Earning: 4.0, 3.5 - 3.9, 3.0 - 3.4, 2.5 - 2.9, 2.0 - 2.4, 1.5 - 1.9 Chapter Leadership Describe the quality and effectiveness of the chapter’s leadership (internally, externally, on campus, in the community, etc.). (Provide narrative on separate sheet)
20
Program Implementation Describe your chapter’s program during the past year in two categories: International Program Goals and local campus or community programs For each activity, include the following information: objectives, results of the evaluations outcomes, recognition for the achievement, the extent to which sorors were involved, involvement of non-sorors and general assessment of impact. (Provide narrative on separate sheet)
20
Chapter Evaluation Attach a copy of your evaluation report
10
Number of sorors currently on campus Number active with the chapter Percentage active with the chapter Social Media – Positive presence and engagement
5
Reports Have all reports, records, etc., been accurate and submitted promptly when requested?
5
Graduate Advisor’s Statement In a brief statement, indicate why this chapter should receive this award. Then rate chapter management: Excellent | Average | Needs Improvement
20
Total
100 MARVELOUS MID-ATLANTIC
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OUTSTANDING UNDERGRADUATE Award CHAPTER PROGRAM Chapter:
College/University:
Basileus:
CRITERIA
POINTS
Goals On a separate sheet of paper, list each chapter goal for the year. Briefly state the extent to which each goal was achieved
15
Programs On a separate sheet of paper, list major program activities in the order of importance as assessed by your chapter. Include only activities held for the previous year. Also include date, activity, objectives achieved, number of sorors involved, number of persons involved, and relation to international or local programs.
15
Outstanding Program Description Provide a one-page, detailed description of your chapter’s most outstanding program activities for the previous year. How the activity met specific chapter goals and/or objectives How the activity related to one or more of the international programs If applicable, how the activity met local community need The results of a follow-up evaluation of the activity, outcomes, recognition for achievements, etc. The extent to which sorors were involved; involvement of non-sorors Has this activity been done: If so, how many times? Is it expected to be carried out again? Social Media incorporation Partnership and implementation of each program Visibility within campus and community partnerships with a Graduate Chapter
40
Attach a copy of your current chapter Standards Self-Assessment evaluation.
10
Graduate Advisor’s Statement In a brief statement, indicate why this chapter should receive this award.
10
Describe any special efforts by the chapter to keep sorors active.
10
Total
100
MARVELOUS MID-ATLANTIC
30
AKA CONNECTION AND SOCIAL ACTION Award Nadine Vargas Stewart, Mid-Atlantic Regional Director
The AKA Connection and Social Action Award is presented to an undergraduate chapter that distinguishes itself in effectively addressing a critical issue through outstanding connection activities. History An award was first presented in 1991. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Ability to identify an outstanding critical issue (e.g., hazing, women’s health issues, etc. )
10
Ability to strategically plan and implement the steps in addressing the critical issue in a timely manner.
20
Ability to connect chapter, other sorors, community organizational and corporations in order to successfully resolve the critical issue.
30
Report Format: • Narrative (the information regarding the critical issue is presented in story form; a brief overview of the project from beginning to end)
10
• Documentation (the documentation shall be in the form of an indexed booklet, including pictures, newspaper clippings, and other visuals), Social media incorporation. *College/university, local or national newspapers may be used Total
30
100
MARVELOUS MID-ATLANTIC
31
Janet JonesBallard
OUTSTANDING UNDERGRADUATE SOROR AWARD The Janet J. Ballard Award is presented to the undergraduate soror who has given extensively of herself to the Sorority. Her accomplishments are reflected in her chapter. History This award was presented for the first time in 1976. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Sorority Achievement During the Year • Participation in the chapter and national activities
10
Conference Attendance • Regional Conference • Cluster Meeting • Undergraduate Summit • Boule • Leadership Seminar
20
Involvement in the College Community
30
Honors and Awards • Sorority (5) • Pan Hellenic (3) • Academic (5) • Community and Civic (2)
10
30
Format of the Report • Vitae • Narrative (criteria) • Documentation (indexed) • Letters from graduate advisor and two active sorors • Photograph
Total
100
MARVELOUS MID-ATLANTIC
32
Vivian H. Burke Award
UNDERGRADUATE BASILEUS OF THE YEAR The Vivian H. Burke Award is given annually to an outstanding undergraduate Basileus. The narrative should be written with regard to leadership ability and service to humanity during the past year. Selection Method The Regional Director selects the winner.
CRITERIA
POINTS
Leadership of the Basileus • Implementation of the Sorority program • Boule Attendance • Regional Conference Attendance • Chapter Achievement • Ability to portray and maintain sisterliness in the chapter • Three (3) letters of recommendation from active members
40
Service (personal involvement) • Membership in campus activities • Church participation, Civic Duty and attendance • National Student Professional Organizations
10
Honors and Awards • Scholastic Awards • Other Awards
10
Knowledge of Chapter Operations • Parliamentary procedures • Reports • Agenda • Organization of meetings, etc.
Report Format • Vitae • Narrative (criteria) • Documentation (indexed) • Photograph
Total
20
5 5 5 5
100
MARVELOUS MID-ATLANTIC
33
Carolyn G. Ennis Creative Expression Award
OUTSTANDING UNDERGRADUATE CREATIVE WRITER
The Carolyn G. Ennis Creative Expression Award is given to the undergraduate soror who submits the most outstanding, original literary, creative writing selection. The purpose of this award is to stimulate and recognize creativity in written expression, as well as promote greater awareness of the meaning, purpose and programs of Alpha Kappa Alpha Sorority, Incorporated®. History The Carolyn G. Ennis Creative Expression Award was given for the first time in 1976. Soror Ennis is an avid writer and publisher of many articles in leading journals. Selection Method The Regional Awards Committee selects the winner.
Name
Chapter
College/University
Classification
CRITERIA
POINTS
Orginality
30
Clarity of Thought
20
Impact and Meaning
20
Contents or Details
20
Tone and Style
10
Total
100
Report Format The selection must be an original poem, essay, play, short story, or monologue related to Alpha Kappa Alpha Sorority, Incorporated, its program initiatives, projects, and/or ideals. The entry cannot exceeds two (2) typed, double-spaced pages (8.5”x11”). Please submit a photograph.
MARVELOUS MID-ATLANTIC
34
Linda H. Gilliam S.M.A.R.T. Award UNDERGRADUATE SOROR AWARD
The Linda H. Gilliam SMART Award is presented to an undergraduate soror who has represented Alpha Kappa Alpha Sorority, Incorporated®, on her college/university campus by her interaction not only with her chapter but by interaction with others on campus as demonstrated by Sisterliness, Motivation, Artistry, Reliability, and Trendsetting. History Pi Rho Omega chapter established the award in 2017 in honor of the 17th Mid-Atlantic Regional Director, Soror Linda Henry Gilliam. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Sorority Involvement • Participation/attendance in chapter activities (officer or committee chairman) • Participation and attendance in: • Undergraduate Summit • Regional Conference and/or Leadership/Boule • Ability to assist in maintaining sisterliness in the chapter • Two (2) letters of recommendation from graduate advisor and active chapter member Service (campus and personal) • Membership in campus activities (i.e., student organization) • Participation in student/community plays, dance, or oratorical presentations (i.e., Poetry readings, spoken word, etc.) • Church participation/attendance (on campus or community) or civic duty • One (1) letter of recommendation from campus sponsor
Scholarship • Transcript (2.7 overall GPA or above)
40
30
20
Honors and Recognitions • Campus/Community Recognition • Sorority Recognition
10
Total
100
Report Format • Vitae • Narrative • Documentation (indexed) • Photographs
MARVELOUS MID-ATLANTIC
35
Katherine Goble Johnson Award
PURSUIT OF UNDERGRADUATE MATH OR SCIENCE DEGREE The Katherine Goble Johnson Award is presented to an undergraduate soror who is pursuing an undergraduate degree in the areas of Math or Science. History This award was established by Lambda Omega chapter in recognition of Soror Katherine Goble Johnson, the former NASA mathematician and 2015 recipient of the Presidential Medal of Freedom, presented by President Barack Obama. It was presented for the first time in 2018. Name:
Chapter:
Grade Point Average
College/ University:
Major/ Classification:
Campus/ Community Activities:
CRITERIA
POINTS
Sorority Involvement Grade point average Top 1% of university scale (15pts) Top 5% of university scale (10pts) Top 10% of university scale (5pts)
15
Campus/Community Service Involvement Involvement in campus and/or community service or activity involving science or mathematics
20
Math or Science Club Membership Membership in science or mathematics organization or honor society
5
Media Publication Documentation of publication in the media (online or hard copy) Submission has been published in a newspaper, magazine, periodical, journal, and/or book.
15
Honors and Recognition Recognized by major department or college/university for outstanding contribution (5) Recognized by local organization/agency for contribution to individuals or community (5)
10
Report Format Narrative (Describe the decision to enroll in the major and plans post graduation) Supporting Documentation (Criteria, indexed) Letters of Endorsement (3)
35
Total
100
MARVELOUS MID-ATLANTIC
36
Joyce Henderson Award
OUTSTANDING MILITARY LEADERSHIP The Joyce Henderson Award is presented to an undergraduate soror who is a ROTC Cadet enrolled at a Historically Black College or University. History: The Zeta Chi Omega chapter established the award in honor of chapter member and 18th Mid-Atlantic Regional Director Soror Joyce Henderson, LTC. U.S. Army (Retired). The award recognizes her significant leadership and mentorship skills while serving as the first Mid-Atlantic Regional Director and Alpha Kappa Alpha Board member who was a career military officer commissioned through and Army Reserve Officer Training Corps (ROTC) program at a historically black college or university (HBCU). It was available for the first time in 2020. Purpose: The award recognizes outstanding military leadership and mentoring skills of an Undergraduate Soror enrolled in ROTC at a historically black college or university (HBCU). The award recipient must be a ROTC Cadet with a signed military contract as a Military of Science (M.S.) III or IV Cadet while attending an HBCU. If there is no ROTC program on the HBCU campus, she may be a cross-enrolled ROTC student at a Predominately White Institution (PWI); however, the soror must be enrolled at an HBCU to be eligible for this award. This award recognizes our HBCUs’ outstanding leadership achievements, producing most of the nation’s African-American senior-grade commissioned and General Officers.
Name:
Chapter:
Grade Point Average:
College/ University:
Major:
Classification:
MARVELOUS MID-ATLANTIC
37
Joyce Henderson Award
OUTSTANDING MILITARY LEADERSHIP CRITERIA
POINTS
Narrative and Letters A one-page narrative from the Cadet describing her military leadership and mentorship skills gained and used while enrolled in ROTC. Letter of Recommendation from the following: Military Cadre, MS III or IV Advisor, Professor of Military Science, and the Graduate Advisor. The letters should highlight and showcase the Cadet’s significant leadership, moral and ethical service to the country, community, and the sorority.
50
Comments on the Cadet’s solid and unwavering leadership and mentorship skills while participating in the ROTC program will be highly considered for this award. The Graduate Advisor must comment on the overall chapter leadership of the Cadet in her local chapter. Academic Achievement Official Transcript Verification of the signed military contract/obligation (MS III or MSIV) Official Military Photo with awards and decorations Campus or Community Leaders recommendation
30
Honors and Awards Reserve Officer Training Corps Recognition (ROTC Awards) Fellowship, Internship, Apprentice, Basic and Advanced Military Camp Chapter NPHC Campus
10
Conference Attendance Undergraduate Summit Regional Conference Boule Leadership Seminar Cluster Meeting
10
Total
100
MARVELOUS MID-ATLANTIC
38
Lucille J. Piggott Award NEW SOROR SCHOLARSHIP
The Lucille J. Piggott New Soror Scholarship Award is presented to the new soror with the highest grade point average obtained from the membership intake reports to the Regional Director. History Beta Iota Omega Chapter, Greensboro, North Carolina, sponsors the award. Criteria The highest grade point average at the time of membership intake will be used for the selection. Selection Method The Regional Director selects the winner based on the End of Year Grade Submission Report.
MARVELOUS MID-ATLANTIC
39
Anna Easter Brown Award
LARGEST UNDERGRADUATE CHAPTER ATTENDANCE AT A REGIONAL CONFERENCE The Anna Easter Browne Award is given to the undergraduate chapter that has the largest number of sorors attending the Regional Conference. No submission is necessary to be considered for this award. History The Chi Omega Chapter sponsors this award in honor and memory of Soror Anna Easter Brown, who was a dynamic chapter member. The honor was part of the chapter's 50th anniversary activities. Criteria The award is based on the largest number of sorors attending the Regional Conference for chapters having at least eight (8) members as defined in the Constitution and By-Laws. Selection Method The Regional Conference Registration Committee selects the winner.
MARVELOUS MID-ATLANTIC
40
Delores E. Ray Wison Award
LARGEST UNDERGRADUATE CHAPTER ATTENDANCE AT A REGIONAL CONFERENCE Membership 12 - 30 The Delores E. Ray Wilson Award is given to the undergraduate chapter with the largest number of sorors in attendance, based on the percentage of membership at the Regional Conference. No submission is necessary to be considered for this award. History Since 1981, Soror Dedra L. Dixon Carter has sponsored the award in honor of her mother, Delores Leary Wilson, who has given outstanding service to Alpha Kappa Alpha Sorority, Incorporated®. Selection Method The Regional Conference Registration Committee selects the winner.
MARVELOUS MID-ATLANTIC
41
Graduate Awards
GRADUATE ACHIEVEMENT Award Membership 75 or less
The Mid-Atlantic Region presents the Graduate Achievement Award to the top graduate chapter with a membership of 75 or less. History South Atlantic Region awarded Graduate Achievement Cups in 1952 and continued when the Mid-Atlantic Region was organized in 1954. In 1962, two graduate achievement awards were given in two categories, chapters with membership of 25 or less and those with a membership of 26 or more. The Graduate Regional Cup was retired in 1963 and remains with the chapter that held it the longest. Selection Method The Regional Awards Committee selects the winner. CRITERIA
POINTS
Conference Representation • Boule/Leadership Seminar (based on voting strength) (10) • Regional Conference (based on voting strength) (5) • Cluster Meeting (5)
20
National Program Implementation • Innovation and creativity • Relationship of activities to program • Effectiveness of overall activity. • Participation of chapter members
20
Collaboration with Other Organizations • Joint community service projects • Chapter representation on boards and committees • Involvement in social action efforts
15
Financial Contributions • Scholarships • National and community organizations • Alpha Kappa Alpha Projects
15
Effective Chapter Operations • Monthly meetings • Annual Reports • Program Evaluation • Founders’ Day
12
Sisterly Relations • Individual sisterly actions • Chapter activities which promote sisterly relations • Chapter-to-chapter relations
9
Recognition and Achievement • Ivy Leaf Magazine • Radio, television, print or online feature • Community Awards
5
Report Format • Narrative (chapter statistics, criteria) • Documentation (indexed)
4
Total
100
MARVELOUS MID-ATLANTIC
43
GRADUATE ACHIEVEMENT Award Membership 76 to 200
The Mid-Atlantic Region presents the Graduate Achievement Award to the top graduate chapter with a membership of 76 to 200. History In 1992, the Regional Awards Committee created a third category to provide equity among the chapters. Selection Method The Regional Awards Committee selects the winner. CRITERIA
POINTS
Conference Representation • Boule/Leadership Seminar (based on voting strength) (10) • Regional Conference (based on voting strength) (5) • Cluster Meeting (5)
20
National Program Implementation • Innovation and creativity • Relationship of activities to program • Effectiveness of overall activity • Participation of chapter members
20
Collaboration with Other Organizations • Joint community service projects • Chapter representation on boards and committees • Involvement in social action efforts
15
Financial Contributions • Scholarships • National and community organizations • Alpha Kappa Alpha Projects
15
Effective Chapter Operations • Monthly meetings • Annual Reports • Program Evaluation • Founders’ Day
12
Sisterly Relations • Individual sisterly actions • Chapter activities which promote sisterly relations • Chapter-to-chapter relations
9
Recognition and Achievement • Ivy Leaf Magazine • Radio, television, print or online feature • Community Awards
5
Report Format • Narrative (chapter statistics, criteria) • Documentation (indexed)
4
Total
100
MARVELOUS MID-ATLANTIC
44
GRADUATE ACHIEVEMENT Award Membership 201 or more
The Mid-Atlantic Region presents the Graduate Achievement Award to the top graduate chapter with a membership of 201 or more. History In 1992, the Regional Awards Commitee created a third category to provide equity among chapters. Method of Selection The Regional Awards Committee selects the winner. CRITERIA
POINTS
Conference Representation • Boule/Leadership Seminar (based on voting strength) (10) • Regional Conference (based on voting strength) (5) • Cluster Meeting (5)
20
National Program Implementation • Innovation and creativity • Effectiveness of overall activity
20
• Relationship of activities to program • Participation of chapter members
Collaboration with Other Organizations • Joint community service projects • Chapter representation on boards and committees • Involvement in social action efforts
15
Financial Contributions • Scholarships • National and community organizations • Alpha Kappa Alpha Projects
15
Effective Chapter Operations • Monthly meetings. • Annual Reports • Program Evaluation • Founders’ Day
12
Sisterly Relations • Individual sisterly actions • Chapter activities which promote sisterly relations • Chapter-to-chapter relations
9
Recognition and Achievement • Ivy Leaf Magazine • Radio, television, print or online feature • Community Awards
5
Report Format • Narrative (chapter statistics, criteria) • Documentation (indexed)
4
Total
100
MARVELOUS MID-ATLANTIC
45
OUTSTANDING GRADUATE CHAPTER Award PROGRAM Chapter:
Location:
Basileus:
Selection Method: The Regional Awards Committee selects the winner.
CRITERIA
POINTS
List each chapter goal for the year. Briefly state the extent to which each goal was achieved. How the activity met specific chapter goals and/or objectives How the activity related to one or more of the international program targets How the activity met local community needs The results of a follow-up evaluation of the activity, outcomes, recognition for achievements, etc. The extent to which sorors were involved: involvement of non-sorors Has this activity been previously implemented? If so, how many times? Is the program expected to be carried out again? Provide supporting documentation (i.e., pictures, surveys, social media posts, flyers, etc.))
20
List your chapter’s major program activities in the order of importance as assessed by your chapter. Include only activities held in the previous year. Include date, activity, objectives achieved, number of sorors involved, number of individuals involved, and relation to international or local programs.
20
Give a detailed description of your chapter’s most outstanding program activities for the previous year.
50
Attach a copy of your summary Program Evaluation results.
10
Total
100
MARVELOUS MID-ATLANTIC
46
AKA CONNECTION AND SOCIAL ACTION Award Nadine Vargas Stewart, Mid-Atlantic Regional Director
The AKA Connection and Social Action Award is presented to an undergraduate chapter, which distinguishes itself in effectively addressing a critical issue through outstanding connection activities. History An award was first presented in 1991. Method of Selection The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Ability to identify an outstanding critical issue (e.g., hazing, women’s health issues, etc.)
40
Ability to strategically plan and implement the steps in addressing the critical issue in a timely manner.
30
Ability to connect chapter, other sorors, community organizational and corporations in order to successfully resolve the critical issue.
10
Report Format • Narrative (the information regarding the critical issue is presented in story form; a brief overview of the project from beginning to end) • Documentation (the documentation shall be in the form of an indexed booklet, including pictures, newspaper clippings, and other visuals), Social media incorporation.
Total
20
100
MARVELOUS MID-ATLANTIC
47
Rizpah Welch Award REACTIVATION Membership 75 or less The Rizpah Welch Award is presented to the graduate chapter that has reactivated the largest number of sorors during the previous year. History The award was presented for the first time in 1976. Criteria The award is based on the largest number of sorors reactivated during the previous year, January 1 through December 31. Selection Method The Regional Director selects the winner based upon information sent directly to her by chapters.
Chapter Basileus
Location
Number of Sorors in the Chapter Number of Sorors Reactvated last year
Describe the program used to reactivate sorors to the chapter. Please include narrative and any supporting documentation.
MARVELOUS MID-ATLANTIC
48
Alice W. Lofton Award REACTIVATION Membership 76 -200 The Alice W. Lofton Award is presented to the graduate chapter that has reactivated the largest number of sorors during the previous year. History Alpha Psi Omega Chapter sponsors the award. Criteria The award is based on the largest number of sorors reactivated during the previous year, January 1 through December 31. Selection Method The Regional Director selects the winner.
Chapter Basileus
Location
Number of Sorors in the Chapter Number of Sorors Reactvated last year Describe the program used to reactivate sorors to the chapter. Please include narrative and any supporting documentation.
MARVELOUS MID-ATLANTIC
49
Janice Mack Award REACTIVATION Membership 201+ The Janice Mack Award is presented to the graduate chapter that has reactivated the largest number of sorors during the previous year. History Alpha Psi Omega Chapter sponsors the award. Criteria The award is based on the largest number of sorors reactivated during the previous year, January 1 through December 31. Selection Method The Regional Director selects the winner.
Chapter
Basileus
Location
Number of Sorors in the Chapter Number of Sorors Reactvated last year
Describe the program used to reactivate sorors to the chapter. Please include narrative and any supporting documentation.
MARVELOUS MID-ATLANTIC
50
Doris R. Asbury Award GRADUATE NEWSLETTER
The Doris R. Asbury One-To-One Award is awarded to the graduate chapter that publishes newsletters containing information articles regarding the program targets of Alpha Kappa Alpha Sorority, Incorporated®. History Since 1998, the Mid-Atlantic Region has sponsored this award to enhance creativity, style, and communication within the chapters. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Contents Relevant to programs, activities and general information relative to sorors Reflects chapter ideas with regard to providing services to the community
40
Creative Approach Displays creativity and originality
25
Technical Quality Good structure, organization, effective use of language
25
Documentation Copies of monthly newsletters with a minimum of three (3) letters from chapter sorors stating the importance of the chapter’s newsletter
10
Total
100
MARVELOUS MID-ATLANTIC
51
GRADUATE LEADERSHIP Award The Graduate Leadership Award is based on outstanding leadership of a soror in her region. History The award was first presented at the Leadership Seminar in 1964. The Mid-Atlantic Region presents this award annually. Criteria The award is based on outstanding service given by a soror. Report Format The soror seeking the award must include a narrative, photo and other documentation. Selection Method The Regional Director selects the winner.
MARVELOUS MID-ATLANTIC
52
Marguerite Adams Award POLITICAL ACTION
The Marguerite Adams Award is presented to a soror who has distinguished herself in the political arena. History The award is named for the late Soror Marguerite Adams, former South-Atlantic Regional Director, who was a loyal and committed Alpha Kappa Alpha woman. Phi Omega Chapter (Winston-Salem, North Carolina) and Alpha Lambda Omega Chapter (Charlotte, North Carolina) alternately sponsor this award. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Election of a political office
30
Candidacy for a political office (Local, State or National)
15
Lobbying
5
Campaigning
5
Voter Registration
5
Precinct affiliation
5
Political appointments Positions created by governing bodies, city, state, or national
15
Report Format Vitae Narrative (criteria) Documentation (Indexed) Photograph
20
Total
100
The sponsoring chapter must ensure the award winner (or designee) is presentt the Public Meeting.
MARVELOUS MID-ATLANTIC
53
Bernardine Stoneham Smith Bailey Award GRADUATE JOURNALISM
The Bernardine Stoneham Smith Bailey Award is presented to a graduate soror for outstanding journalism published in newspapers, internet publications or magazines (Newsweek, Essence, etc.), journals, periodicals, and/or books. Publications from the past year are eligible. History Soror Blanche Hope Smith, Upsilon Omega Chapter, sponsors the award in honor of her sister, Soror Bernardine Stoneham Smith Bailey, a life member and Golden Soror of Alpha Zeta Omega Chapter. Soror Bailey, an advisor of her school newspaper, received the Gold Key on March 14, 1959, and the Golden Crown on March 13, 1975, from the Columbia Scholastic Press Association for outstanding devotion and service to the cause of the school press. The award was first presented in 1995. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Publication Entry has been published in a newspaper, magazine, periodical, journal, and/or book.
30
Content Entry demonstrates thorough research and a good understanding of the subject
20
Creative Approach Entry demonstrates creativity and originality
20
Effectiveness Entry conveys credible and/or helpful information to its audience; maintains audience/reader interest and attention; and conveys the intended message
20
Technical Quality Entry demonstrates good structure, organization, use of written effects and effective use of available resources. Entry adheres to high-quality production standards
10
Total
100
Nominees must submit a photograph.
MARVELOUS MID-ATLANTIC
54
Helen Cauthorne Award
GRADUATE ADVISOR OF THE YEAR The Helen Cauthorne Award is presented to the Graduate Advisor who has shown creative supervision as reflected in the effective functioning of the undergraduate chapter, which she advises. History Soror Helen Cauthorne first sponsored the award. It was formerly known as the Susie Vick Perry Award. Selection Method: The Regional Director selects the winner.
CRITERIA
POINTS
Creativity in supervision Skills in handling problem Tact, tolerance, patience, understanding Resourcefulness Firmness, fairness, flexibility Objectivity Other Characteristics
30
Describe and cite examples of each prompt listed below: Knowledge of sorority Constitution and By-Laws, structure and operations, and the ability to relate them to chapter problems.
10
Availability of soror for chapter, regional, and boule purposes.
10
Knowledge of campus rules and regulations and relationship with college officials.
10
Relationship with sorors.
10
Ability to model effective leadership skills.
10
Ability to involve graduate sorors in meaningful relationships with the undergraduate chapter.
10
Include a brief statement summarizing your major reason(s) for recommending the nominee. Include supporting letters or other relevant information.
10
Total
100
MARVELOUS MID-ATLANTIC
55
Dorothy Boulding Ferebee Award PUBLIC HEALTH
The Dorothy Boulding Ferebee Award is presented to a graduate soror who has distinguished herself in the public health arena in the preceding year. History Iota Omega Chapter, Norfolk, Virginia, sponsors the award in honor of Soror Dorothy Boulding Ferebee, Alpha Kappa Alpha Sorority, Incorporated® 10th Supreme Basileus and leader of the Mississippi Health Project. Soror Ferebee is the only medical doctor to serve in the role of Supreme Basileus. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Medical Career Medical Practice, Medical Research and/or Public Health
30
Community Health Board Service Appointment Volunteer
10
Medical Organization Membership City State Regional National
10
Medical Organization Leadership Holds office in a Medical Organization
5
Publishing Authored or Contributed to medical writings
5
Community Service Personal involvement Volunteer Service Professional, church, civic organizations
20
Report Format Vitae Narrative (criteria) Documentation (indexed) Photograph
20
Total
100
MARVELOUS MID-ATLANTIC
56
Leah Kay Frazier Award
SERVICE WITH A GLOBAL PERSPECTIVE The Leah Kay Frazier Award is presented to a graduate soror who has given extensively of her time and talents in the realm of “Service with a Global Perspective” during the past year. History A plaque was presented in 1989 in honor of Soror Leah Kay Frazier, to a Lambda Omega soror who exemplified service with a global perspective. This service verified and documented one of the commitments of Alpha Kappa Alpha Sorority, Incorporated® identifying with people all over the world. Soror Frazier was an active Alpha Kappa Alpha Soror for 65 years, and served as the 3rd Mid-Atlantic Regional Director, and a charter member of the Lambda Omega Chapter in Newport News, Virginia. Selection Method The Regional Awards Committee selects the winner. The sponsoring chapter ensures the recipient (or designee) is present to receive the award at the Public Meeting.
CRITERIA
POINTS
Describe the soror’s role in the implementation of global service.
25
Identify and describe in detail the global problem in which the soror is involved.
20
Explain how the soror collaborated with the community and/or other organizations to perform service.
15
What is the significant impact/outcome on the targeted audience?
15
Report Format Presented in the form of an original and creative narrative Provide brief overview of the project, clearly present from beginning to end Organization of the project
15
Documentation Photograph Indexed booklet Pictures Newspaper clippings Letter of Reference Certificates Other visuals
10
Total
100
MARVELOUS MID-ATLANTIC
57
Eula Edmonds Glover Award
VOLUNTEER COMMUNITY SERVICE
The Eula Edmonds Glover Award is presented to a graduate soror who has given personal time in the area of volunteer service to the community during the past year. The soror must be an active member in the sorority for at least 10 years. She must be an individual who is concerned with the health and welfare of others and has not received remuneration. History Soror Jeanette G. Johnson sponsors the award in honor of her mother, Soror Eula Edmonds Glover for her 50 years of service to Alpha Kappa Alpha and her unselfish volunteer service to her community. The award was presented for the first time in 1979. Method of Selection The Regional Awards Committee selects the winner. CRITERIA
POINTS
Clearly demonstrate the soror’s active involvement in service organizations outside of the chapter. Provide at least three.
25
Clearly demonstrate active involvement in religious activities, civic duty, and other community activities (Rotary, Civic Association, etc.)
20
Recommendation letters from community organizations/representative (at least three) citing services rendered
15
Provide a brief narrative of the submission
10
Documentation Photographs Booklet indexed Highlight activities Newspaper articles/clippings Certificate
10
Two (2) recommendation letters from chapter members, community persons citing services rendered.
10
Report Format Presented in the form of an original and creative narrative Provide brief overview of the project, clearly present from beginning to end Organization of the project
15
Total
100
MARVELOUS MID-ATLANTIC
58
Annie L. Harvey Award
OUTSTANDING GRADUATE SOROR The Annie L. Harvey Award is presented to the graduate soror who has given extensively of herself to the sorority during the past year. History The award was presented for the first time in 1970 and was sponsored by Soror Ruth Charity Harvey in honor of her mother. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Sorority achievements during the year • Chapter office held • Chairman/Co-chairman of Committee • Committee member • Attendance • International/Regional Chairman • International/Regional Committee Member • Attendance at AKA Leadership training (Webinars, Workshops)
55
Conference Attendance • Regional Conference • Boule • Cluster Meeting • Leadership Seminar • Delegate
20
Interpersonal relationships with Sorors • Chapter Recommendation • Three (3) letters from active chapter members citing example
15
Honor and Awards • Community Service Involvement
5
Documentation Vitae Photographs
5
Total
100
MARVELOUS MID-ATLANTIC
59
Clara M. Hines Award
HUMANITARIAN AND CARING SOROR The Clara M. Hines Award is an annual award given to a graduate soror who cares for the welfare of others, social issues, and problems. This soror has demonstrated a personal caring for humanity without expectation of reward. History This award, sponsored by the Mid-Atlantic Region, was first presented at the 46th Mid-Atlantic Regional Conference in March 1999. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Humanitarian and Caring Soror’s activities and behavior show evidence of humanitarian concern and caring to family, sorors or community.
35
Human Relations How does Soror consistently communicate her personal concerns and feeling for the welfare of others? Show how Soror consistently demonstrate and communicate concerns about social issues and problems
35
Report Format Provide documentation including supporting narrative, articles, certificates, pictures, etc. Letters (2) of Recommendations from the chapter (10) Letters (3) of Recommendations from the community (15) Clarity and uniqueness of layout and cover Vitae Photograph
30
Total
100
MARVELOUS MID-ATLANTIC
60
Caroline L. Lattimore Award
OUTSTANDING ACHIEVEMENT IN EDUCATION The Caroline L. Lattimore Award, for outstanding achievement in Education, is given to the chapter (or individual) that gives outstanding service to its community with a focus upon education, specifically after school or Saturday tutoring programs, life-long learning activities or programs for sorors and senior citizens and teaching technology/computers. History Mu Omicron Omega Chapter, Chapel Hill, North Carolina, sponsors the award annually in honor of Dr. Caroline L. Lattimore, the 15th Mid-Atlantic Regional Director and an outstanding educator. The award was first presented at the 50th Mid-Atlantic Regional Conference in Winston-Salem, North Carolina, the birthplace of Soror Caroline L. Lattimore, in April 2003. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Program Content Entry demonstrates a direct impact in the area of tutoring, life-long learning, or technology/computer knowledge and usage
25
Number of People Served Children or senior citizens Number of individuals served Age level of individuals served
10
Collaboration with other Organizations/Agencies Entry demonstrates clear partnership with outside organization, group, company, etc. (part of documentation) Letter of recommendation
20
Identification of Additional Funding/Resources
10
Publication Entry has been published in a newspaper, magazine, periodical, journal, and/or book
20
Report Format Narrative (criteria) Documentation (indexed) Letters of Endorsement (3)
15
Total
100
MARVELOUS MID-ATLANTIC
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Pauline C. Morton Award
ALUMNA BASILEUS OF THE YEAR The Pauline C. Morton Award was sponsored annually by Soror Morton to an outstanding alumna Basileus who has demonstrated leadership ability and service to humanity. History This award was established by Soror Pauline C. Morton, the 6th Mid-Atlantic Regional Director. A plaque was first awarded in 1970. Method of Selection The Regional Director select the winner.
CRITERIA
Basileus Leadership • Implementation of sorority program. • Ability to involve membership. • Motivation of the chapter to achieve
POINTS
• Punctual and regular attendance • Providing assistance to committees
20
Chapter Operations Knowledge • Parliamentary procedure • Agenda/Organization of meetings • Reports • Utilization of executive committee
15
Interpersonal Relationships • Problem-solving skills • Communication skills • Ability to portray and maintain sisterliness
15
Conference Attendance • Regional Conference • Cluster Meeting • Boule • Leadership Seminar • Other
10
Service (personal involvement) • Volunteer service • Professional, religious involvement, civic organization
10
Report Format • Vitae • Narrative (criteria) • Documentation (indexed) • Photograph
30
Total
100
MARVELOUS MID-ATLANTIC
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Margaret B. Moss Award
OUTSTANDING RETIRED GRADUATE SOROR The Margaret B. Moss Award is presented to a retired graduate soror who is actively involved in sorority, community, civic, and cultural affairs. Her interest and concern for humanity are reflected by her accomplishments in her chapter and community. History Soror Florence N. Cooper sponsors the award in memory of her dear friend and Soror Margaret B. Moss. The award was first presented in 1981. Method of Selection The Regional Awards Committee selects the winner. CRITERIA
POINTS
Achievement and Attendance Achievement during the past two (2) years in the sorority and community Attendance in the sorority and community activities
25
Honors and Awards Local State National
15
Alpha Kappa Alpha activity participation
15
Local community involvement
15
Conference Attendance • Regional Conference • Boule • Cluster Meeting • Leadership Seminar
10
Report Format • Vitae • Narrative (criteria) • Documentation (indexed) • Photograph
20
Total
100
MARVELOUS MID-ATLANTIC
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Barbara K. Phillips Award LEADERSHIP DEVELOPMENT
The Barbara K. Phillips Award recognizes an outstanding graduate soror who demonstrates a commitment to mentoring and nurturing the leadership talents of fellow sorors. This soror must have engaged in activities to prepare graduate and undergraduate sorors for leadership roles. History The Phi Omega Chapter, Winston-Salem, North Carolina has sponsored the award since 2006. Soror Phillips was an influential and instrumental member of the chapter. The award honors a soror who mirrors the service and devotion to leadership development within Alpha Kappa Alpha Sorority, Incorporated®. Method of Selection The Regional Awards Committee selects the winner. Nominees must submit a photograph.
CRITERIA
POINTS
Commitment to leadership development evidenced by the soror’s ability and willingness to serve in leadership position on the local, regional, and/or international level of Alpha Kappa Alpha Sorority, Incorporated®. The soror must have engaged in activities intended to prepare other sorors (undergraduate or graduate) for leadership roles:
45
Leading workshops/seminars/conferences (include examples of presentation, materials or handouts, promotional materials Speaker engagements/lecturer (include summary of evaluations if available Letters from three (3) sorors who have benefited from the nominee’s leadership development activities
Narrative The soror should have distinguished herself through personal growth and leadership development skills, but also demonstrated a willingness to teach and develop other sorors. Attendance at Boule and Leadership Seminar workshops that reflect personal development and leadership skills Attendance at Regional Conference workshops that reflect personal growth. Attendance at Chapter Retreats, Chapter Standards workshops, and Chapter Leadership Development Training
40
Report Format Recommendation Letters (see above) • Vitae • Narrative (see above) • Documentation • Photograph
15
Total
100
MARVELOUS MID-ATLANTIC
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Elizabeth Schmoke Randolph Award CIVIC LEADER
The Elizabeth Schmoke Randolph Award recognizes a graduate soror who goes above and beyond her normal and expected duties as they relate to her profession. This soror will seek opportunities to forward her profession through various partnerships and collaborations, by serving on boards and committees to directly impact and influence the profession and foster civic involvement. This soror will demonstrate her leadership through outreach efforts and community involvement. History The Alpha Lambda Omega Chapter, Charlotte, North Carolina, sponsors the award on honor of Soror Randolph who was an active member of the chapter.The award was first presented in 2006. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Civic Service Soror demonstrates her commitment to outreach and involvement beyond her paid profession Roles or positions held within the community Board of Committee involvement Positions on various boards and committees Partnerships and collaboration
40
Civic Needs and Interests Soror’s activities and behavior show evidence of dealing with the rights and duties (responsibilities) of others. Needs and interest of: Sorors Community and Religious Involvement Profession
35
Report Format Recommendation Letter from Boards and/or Committee Vitae Narrative Documentation Nominees must submit a photo
15
Clarity and Uniqueness of Layout of Materials
10
Total
100
MARVELOUS MID-ATLANTIC
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Evelyn R. Syphax Creative Expression Award OUTSTANDING GRADUATE WRITER
The Evelyn R. Syphax Creative Expression Award is given to the graduate soror who submits the most outstanding, original, literary, creative writing selection. History The purpose of the award is to stimulate and recognize creativity in written expression, and promote greater awareness of the meaning, purpose, and programs of Alpha Kappa Alpha Sorority, Incorporated®. Zeta Chi Omega Chapter (Arlington/Alexandria, Virginia) sponsors the award annually. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Orginality
30
Clarity of thought
20
Impact of meaning
20
Content of details
20
Tone
10
Total
100
Report Format Soror’s Name Graduate Chapter Photograph The selection may be an original poem, essay, playlet, short story, or monologue. Must be related to Alpha Kappa Alpha, its program initiatives, projects and/or ideals. Entry will be disqualified if it exceeds two (2) typewritten, double-spaced pages (8” x 11”).
MARVELOUS MID-ATLANTIC
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Wanser Bagnall Webb Award
OUTSTANDING SERVICE TO CHILDREN WITH SPECIAL NEEDS OR TO SENIORS The Wanser Bagnall Webb Award is presented to the graduate chapter that has demonstrated outstanding service to children with special needs or to senior citizens. History Iota Omega Chapter sponsors the award as a memorial to Soror Wanser Bagnall Webb for her dedication to civic activities in the community. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Programs of Action
30
Number of individuals impacted by the project
15
Number of sorors involved in the project
15
Public Reaction
10
Report Format Location of the Project Recipients of the service Letters of support from the community Collaboration with other agencies and chapters Documentation (Indexed)
30
Total
100
MARVELOUS MID-ATLANTIC
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Golden Soror SERVICE AWARD The Golden Soror Service Award is presented to the Golden Soror who has given extensively of herself to the chapter and community in the preceding year. History The award was presented for the first time in 2018 and is sponsored by Omega Iota Omega Chapter. Method of Selection The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Chapter and community service
25
Sorority and organizations participation (Offices held in chapter, state, national organizations, etc.)
15
Honors and Awards
10
Interpersonal Relations with Sorors
10
Conference Attendance • Regional Conference • Boule • Cluster Meeting • Leadership Seminar
10
Chapter Recommendation
5
Letter from Chapter/Chapter Member
5
Report Format • Narrative (criteria) • Vitae • Documentation (indexed, highlight activities for past year) • Photograph
Total
20
100
MARVELOUS MID-ATLANTIC
68
OUTSTANDING NEW GRADUATE SOROR
Award
The Outstanding New Graduate Soror Award recognizes a new, transfer or reactivated soror with less than two full years in the chapter who has given extensively of herself to the chapter and community during the past year. History Sigma Tau Omega Chapter, Cary, North Carolina, sponsors the award which honors a new or transfer soror with less than two full years in the chapter before the Regional Conference. The award was first presented in 2023. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Chapter Involvement Officer, Chairman of committee or event Participation in chapter activities Participation in chapter committees
20
Interpersonal Relations Chapter Recommendation Three (3) recommendation letters from active chapter members
15
Honors and Awards Professional achievements Community achievements Chapter achievements
10
Conference Attendance Regional Conference Boule Cluster Meeting Leadership Seminar
10
Report Format Narrative (criteria) (15) Documentation (indexed, highlight activities for past year) (15) Vitae (5) Letter of recommendation from chapter (5) Photograph (5)
45
Total
100
MARVELOUS MID-ATLANTIC
69
Alma B. Diggs Award
LARGEST GRADUATE CHAPTER REGIONAL CONFERENCE ATTENDANCE The Alma B. Diggs Award is presented to the graduate chapter, by size, with the largest number of sorors in attendance at the Regional Conference, excluding the hostess chapter(s). No submission is necessary to be considered for this award. History Soror Muriel Felder sponsors the award in honor of her mother, Soror Alma B. Diggs. Soror Diggs is a Golden Soror who assisted in chartering the following chapters; Alpha Epsilon (VSU) and Zeta Epsilon Omega (Suffolk/Franklin, Virginia). The award was first presented in 1975. Criteria The selection is based on the largest number of sorors in attendance. Selection Method The Regional Conference Registration Committee determines the winner through conference attendance reports.
MARVELOUS MID-ATLANTIC
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Clarissa Dillard/ZatellaTurner Award LARGEST GRADUATE CHAPTER ATTENDANCE PERCENTAGE
The Clarissa Dillard/Zatella Turner Award is presented to the graduate chapter, by size, which has the largest percentage of sorors in attendance at the Regional Conference, excluding the hostess chapter(s). No submission is necessary to be considered for this award. History The award is given in honor of the two former South-Atlantic Regional Directors. The award was presented for the first time in 1977. Selection Method The Regional Conference Registration Committee determines the winner through conference attendance reports.
MARVELOUS MID-ATLANTIC
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Citizen of the Year COMMUNITY AWARD The Citizen of the Year Community Award is presented annually to a person in the Mid-Atlantic Region who is not a member of Alpha Kappa Alpha Sorority, Incorporated® and has distinguished himself/herself in one or more areas of humanitarianism (including education, community service, family life, political action, etc.). History It was in 1966 at the 13th Mid-Atlantic Regional Conference in Raleigh, North Carolina, the Alpha Theta Omega gave recognition to a local outstanding male in the Raleigh area. This action prompted Soror Pauline C. Morton, 6th Mid-Atlantic Regional Director, to find a soror who would “set the wheels in motion” for the development of criteria for the selection of the outstanding male in the Mid-Atlantic Region for a Man of the Year Award. Consequently, Soror Susie V. Perry was approached to fulfill this responsibility, and recognition of the Regional Man of the Year became a reality in 1969. In 1981, this award was changed to the Citizen of the Year Award. Selection Method The Regional Awards Committee makes the selection.
CRITERIA
POINTS
Service in two of the following areas Voter Education, Registration, Participation Education, Career Promotion, and Tutorial Programs Black Economic Development Strengthening the Black Family/Housing Programs/Black Male Heritage Drug Education Help for the Elderly Environmental Programs Organizational Collaboration
30
Significant contributions during the past year (January 1 - December 31)
30
Two (2) recommendation letters from the community
10
Recommendation letter from nominating chapter
5
Report Format Narrative (criteria) Documentation Vitae Photograph
25
Total
100
The sponsoring chapter must ensure the award winner (or designee) is present at the Public Meeting.
MARVELOUS MID-ATLANTIC
72
Jennifer King Congleton Award SERVANT LEADERSHIP
The Jennifer King Congleton Award is presented to a graduate soror who exemplifies what it means to be a servant leader. History Iota Kappa Omega Chapter, Greenville, North Carolina, established the award in honor of chapter member and 19th Mid-Atlantic Regional Director Soror Jennifer King Congleton. The award recognizes her promise “To Do A New Thing,” a promise she kept while serving and leading the Marvelous Mid-Atlantic Region. The Servant Leadership Award recognizes a leader within the region who displays exemplary service. Selection Method The Regional Awards Committee selects the winner.
CRITERIA
POINTS
Chapter Leadership • Officer, Chairman of committee or event • Participation in chapter activities • Participation in chapter committees
20
Service • Community Service • Chapter Service • Alpha Kappa Alpha Service
10
Interpersonal Relations • Chapter Recommendation • Three (3) letters of recommendation from active chapter members
15
Conference Attendance (previous two years) • Boule (3) • Leadership Seminar (3) • Regional Conference (3) • Cluster (1)
10
Report Format • Vitae (5) • Narrative (criteria) (15) • Letters of recommendation from chapter (5) • Documentation (indexed, highlight activities for past year) (15) • Photograph (5)
45
Total
100
MARVELOUS MID-ATLANTIC
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Pearl Soror AWARD Leadership The nominee is a Pearl Soror, member with 65 or more years of membership, who has contributed significantly to Alpha Kappa Alpha Sorority, Incorporated® by providing leadership, mentoring others, serving as a role model, and/or using their gifts to enthusiastically and collaboratively develop strategies that enhance the mission of Alpha Kappa Alpha in their chapter, community, region or internationally. Service The nominee demonstrates a continuing commitment to service to Alpha Kappa Alpha to include active involvement in the international program agendas and local programming throughout their time as an active member, as well as other examples of volunteerism, regional/international service and other service-oriented work.
CRITERIA
POINTS
Resume
5
Narrative
10
Recommendation letter from chapter (or another soror if General Member)
10
Conference Attendance (at least 10 throughout active years) Boule Leadership Seminar Regional Conference
25
Report Format Document at least three (3) significant contributions that have been made during active membership, letters from other sorors corroborating contributions, leadership, or service.
50
Total
100
MARVELOUS MID-ATLANTIC
74
Golden Soror AWARD
Leadership The nominee is a Golden Soror, member with 50 - 64 years of membership, who has contributed significantly to Alpha Kappa Alpha Sorority, Incorporated® by providing leadership mentoring others, serving as a role model, and/or using their gifts to enthusiastically and collaboratively develop strategies that enhance the mission of Alpha Kappa Alpha in their chapter, community, region or internationally. Service The nominee demonstrates a continuing commitment to service to Alpha Kappa Alpha to include active involvement in the international program agendas and local programming throughout their time as an active member, as well as other examples of volunteerism, regional/international service and other service-oriented work.
CRITERIA
POINTS
Resume
5
Narrative
10
Recommendation letter from chapter (or another soror if General Member)
10
Conference Attendance (at least 10 throughout active years) Boule Leadership Seminar Regional Conference
25
Report Format Document at least three (3) significant contributions that have been made during active membership, letters from other sorors corroborating contributions, leadership, or service.
50
Total
100
MARVELOUS MID-ATLANTIC
75
Silver Soror AWARD
Leadership The nominee is a Silver Soror (member with 25 - 49 years of membership) who has contributed significantly to Alpha Kappa Alpha Sorority, Incorporated® by providing leadership, mentoring others, serving as a role model, and/or using their gifts to enthusiastically and collaboratively develop strategies that enhance the mission of Alpha Kappa Alpha in their chapter, community, region or internationally. Service The nominee demonstrates a continuing commitment to service to Alpha Kappa Alpha to include active involvement in the international program agendas and local programming throughout their time as an active member, and other examples of volunteerism, regional/international service and other service-oriented work.
CRITERIA
POINTS
Resume
5
Narrative
10
Recommendation letter from chapter (or another soror if General Member)
10
Conference Attendance (at least 10 throughout active years) Boule Leadership Seminar Regional Conference
25
Report Format Document at least three (3) significant contributions that have been made during active membership, letters from other sorors corroborating contributions, leadership, or service.
50
Total
100
MARVELOUS MID-ATLANTIC
76
Questions and Answers
FREQUENTLY ASKED
Questions
Q. When do you pay the awards fee? A. The awards fee is paid annually by all chapters to offset expenses associated with trophies, plaques and certificates presented at the regional conference. The fee is due by February 9, 2024. Q. How much is the awards fee? A. The awards fee is $40 for the graduate chapters, $25 for the undergraduate chapters, and $20 for general members. It is a flat fee, and is not per award. Q. Should the entries be submitted before the conference or should the awards be brought to the conference? A. Your award submission form and the electronic award entries should be uploaded to the Awards Chairman electronically by February 11, 2024. If they are not received electronically on or before February 11 they will be disqualified. We request awards be brought to the conference for display. All scrapbooks being entered in the physical scrapbook category must be brought to the conference to be eligible. Q. When are nominations for the selected awards due? A. Nomination/entries for the selected awards are due to the Awards Chairman electronically on or before February 11, 2024. Q. Can the award entry be submitted after February 11, 2024? A. No, the entries cannot be received after February 11, 2024. Entries received after February 11, 2024, will automatically be disqualified. Q. What events/programs should be included for the awards? A. Award entries should include events that occurred from January – December 2023. Q. May a nominee be entered for more than one category? A. Yes, a nominee may be entered for more than one category. Q. Can a chapter submit more than one award for each category? A. No, the chapter should evaluate each chapter or soror award and submit its best entry for competing against chapters or sorors across the region. If more than one submission is submitted from a chapter, all will be disqualified. Q. When should the awards fee, chapter eligibility checklist and Chapter Demographic, Awards & Exhibits Submission form be sent to the Mid-Atlantic Regional Awards Chairman? A. The Chapter Demographic, Award & Exhibits Submission Form (A or B depending on whether the chapter is graduate or undergraduate) is no longer required to be uploaded. The data is captured via the Jot form completed during award submission. The award assessment fee should be sent to the Regional Financial Secretary by February 9, 2024. The Chapter Eligibility Checklist is no longer required to be submitted, but instead is a tool to be used internally by the chapter.
MARVELOUS MID-ATLANTIC
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Q. Can an individual soror submit an award if the chapter is noncompliant? A. No, an individual soror cannot submit an award if her chapter is non-compliant and has not met all of the requirements of the Regional Director and the Corporate Office. Q. Should a chapter submit money for each award submitted? A. No, a chapter does not have to submit a fee for each award submitted, only the annual fee. Q. How do I know if my chapter has sponsored an award and what is the sponsorship fee? A. All named awards have been sponsored either by Mid-Atlantic Region chapters or individuals. The sponsorship fees is $40 per award. Chapters must also pay the annual awards fee. Q. Should I include an individual photo or headshot? A. Yes, individual photos and headshots will be used to recognize winners at various conference events.
MID-ATLANTIC REGION AWARDS Soror Allison Baker
Committee
Soror Teedra Brown Soror Angelique Burris Soror Nikki Depass-Riddick Soror Monica Darden Soror Andrea Ellis Soror Frances Graham Soror Penny Hudson Soror Shelia Johnson Soror Prenessa Lowery Soror Tyara Mason Soror Cheryl McGee Soror Marjorie Menard Soror Tiwanna Nevels Soror Amanda Outlaw Soror Tracee Plowell-Page Soror Tawana Seets Soror Brenda Stephens Soror Janeece Summers Soror Glenda Turner Soror April Weaver Soror Tanya Weaver
MARVELOUS MID-ATLANTIC
79
International Awards
ALPHA KAPPA ALPHA SORORITY, INCORPORATED® Soaring to Greater Heights of Service & SisterhoodTM International Awards Criteria
Overview
Service and sisterhood have been the cornerstone of Alpha Kappa Alpha Sorority, Incorporated since 1908. For more than a century, Alpha Kappa Alpha has been known for: enriching minds and encouraging lifelong learning; providing aid for the poor, the sick, and the underserved; initiating social action to advance human and civil rights; collaborating with other groups to maximize outreach on progressive endeavors; and continually producing leaders to continue its credo of service. With the theme, Soaring to Greater Heights of Service and Sisterhood, the 2022-2026 administration seeks to build upon Alpha Kappa Alpha's rich legacy of service by galvanizing her sisterhood of more than 115,000 active members to lead on the front lines of change, education and advocacy. The administration seeks to have a trajectory changing impact in the communities we serve by responding to the most relevant local and global needs. Driven by an actionoriented approach, members will roll up their sleeves to serve while creating greater solutions for the communities we serve. As a result, this administration has set the following initiatives as the grand levers to drive transformational leadership over the next four years. This administration has six (6) initiatives. Strengthen Our Sisterhood will serve as the administration's "Foundation Initiative" as we strengthen our bonds to support our service mission. The remaining five initiatives will serve as the "Program Initiatives."
We will work collaboratively to maximize our outreach on progressive endeavors and consistently produce leaders to advance our credo of service.
ALPHA KAPPA ALPHA SORORITY, INCORPORATED® Soaring to Greater Heights of Service & SisterhoodTM International Awards Criteria
International Awards General Guidelines The International Program Committee is pleased to present criteria and guidelines for Soaring to Greater Heights of Service & Sisterhood International Program Awards for 2022-2026. Each region is responsible for the selection of chapter award recipients using the criteria herein. Information should be included in the Regional Awards Booklet or via appropriate communications as approved by each Regional Director. Key Factors to note: Alpha Kappa Alpha has performed Soaring to Greater Heights of Service & Sisterhood in an in-person environment throughout 2023-2024. All chapter award submissions for Soaring to Greater Heights of Service & Sisterhood must be in-person program/community service activities. Award selections will be handled by the respective Regional Awards Committee and will follow the process set forth by the Region. The International Program Committee will not be involved in the selection of Regional Award winners. The International Sisterly Relations Committee will work in conjunction with the Regional Awards Committee in the selection of the "Strengthen Our Sisterhood" Award winners. The GenerationNEXT is a new award for graduate chapters. A first, second, and third place award will be given per region not based on chapter categories. The entry of the first-place winner from each region will be shared with the Generation Next committee for a chance to win an award/recognition at Boule or Leadership Seminar. Each Region should determine Small, Medium, Large, and Extra Large (if applicable) Chapter Categories. Each award will have one Graduate and one Undergraduate winner. Award judges should utilize chapter program activity suggestions in this document to determine winners. Documentation may also include, program flyers, workshop agendas, pictures, letters, receipts, and any memorabilia from the program activity. The attached cover sheet should accompany each award submission. Award submissions should follow the guidelines of the region.
ALPHA KAPPA ALPHA SORORITY, INCORPORATED® Soaring to Greater Heights of Service & SisterhoodTM International Awards 2023 Criteria International Awards Cover Sheet Region: Name of Chapter:
Chapter Location (City, State):
Basileus Name:
Basileus Email:
Basileus Signature:
Phone Number:
(For Undergraduate Chapters Only) Graduate Advisor Name: Graduate Advisor Signature:
Graduate Advisor Email: Phone Number:
Chapter Size Category (As designated by the Region). Graduate Small Medium Large Extra Large
Undergraduate Small Medium Large Extra Large
Check the appropriate box related to the award category entry. Strengthen Our Sisterhood SOAR International Program Award GenerationNEXT Award - Passing the Torch, Upholding our Legacy
*Note: Each region reserves the right to request documentation of program activities for verification and confirmation purposes
NOTE: Questions regarding the International Awards should be e-mailed to the Regional Representative to the International Program Committee at program@aka1908.com
DATE RECEIVED
ALPHA KAPPA ALPHA SORORITY, INCORPORATED® Soaring to Greater Heights of Service & SisterhoodTM International Awards Criteria
International Awards Criteria
ALPHA KAPPA ALPHA SORORITY, INCORPORATED® Soaring to Greater Heights of Service & SisterhoodTM International Awards Criteria
Strengthen Our Sisterhood Strengthen Our Sisterhood serves as the administration’s “Foundation Initiative” as we strengthen our bonds to support our service mission. This award will be given to the chapter that has demonstrated an increase in chapter participation, engagement and overall improvement in sisterly relations. Judging Criteria (70 points): (20 points) Provide documentation of implementation of Soror Squads. Please include: ▪ The process of group formations (10 pts) ▪ Creative soror squad topics, activities and areas of interest (10 pts) (20 points) Provide documentation of implementation of Fall Membership Reactivation and New Member Engagement. Please include: ▪ Evidence of reactivating and new member activities (15 pts) ▪ Use of internal/external communication (5 pts) (10 points) Provide documentation of implementation of “We Are One” AKA Service Day. Please include: ▪ inclusion of Inactive and General Members (5 pts) ▪ Evidence of Community Service effort and impact (5 pts) (15 points)
Describe outcome and overall impact of initiative implementation to chapter or chapter members. Please include: ▪ Number of Reactivated Sorors (5 pts) ▪ Proven increase in engagement of chapter members (multi-generational, new member, reactivated) (5pts) ▪ Overall improvement in Sisterly Relations (5 pts)
(5 points)
Overall presentation, creativity, neatness and appearance of overall activity.
ALPHA KAPPA ALPHA SORORITY, INCORPORATED® Soaring to Greater Heights of Service & SisterhoodTM International Awards Criteria
SOAR The Soar Award will celebrate achievement and community impact for chapter programs that support all 5 Program Initiatives: Empower Our Families, Build Our Economic Wealth, Enhance Our Environment, Advocate for Social Justice and Uplift Our Local Communities. The SOAR Award represents the best of the best in Chapter Programs.
Judging Criteria (120 points): (20 points)
Documentation of program implementation of Childhood Hunger Initiative Power Pack (CHIPP ). Please include: ▪ Overview of chapter execution including partner organization or school (5 pts) ▪ Number of Power Packs and number of weeks bags were distributed (5 pts) ▪ Number of children enrolled in the CHIPPTM program (5 pts) ▪ Demonstration of overall impact and benefit to youth and community (5 pts) TM
(20 points) Documentation of program implementation of Youth Leadership Institute (YLI). Please include: ▪ Number of youths in the program (5 pts) ▪ Execution of module activities (5 pts) ▪ Demonstration of youth leadership (5 pts) ▪ Demonstration of overall impact and benefit to youth and community (5 pts) (15 points) Program implementation of Build Our Economic Wealth. Please include: ▪ Evidence of participation in Black Dollar Days (5 pts) ▪ Execution of Sister Circles and/or Support Women Entrepreneurs (5 pts) ▪ Describe other chapter activities that impacted members and/or community’s economic wealth (5 pts) (20 points) Program implementation of Enhance Our Environment. Please include: ▪ Evidence of participation in Tree Planting (10 pts) ▪ Execution of Community and Home Gardens, Waste Reduction and/or Shredding and Electronic Recycling Day (5 pts) ▪ Describe other chapter activities that impacted our environment (5 pts) (20 points)
Program implementation of Advocate for Social Justice. Please include: ▪ Evidence of participation in Voter Education, Registration, and Mobilization (10 pts) ▪ Execution of Candidate Forums and/or Public Servant’s Guide (5 pts) ▪ Provide evidence of chapter participation in the AKA Public Policy Forum, AKA Day at the Capitol, or similar event (5 pts)
(15 points) Program implementation of Uplift Our Local Community. Please include: ▪ Detailed description of one (1) signature local program (5 pts) ▪ Describe the specific community need addressed by the program (5 pts) ▪ Demonstration of overall impact and benefit to the local community (5 pts) (10 points)
Overall presentation, creativity, neatness and visual appearance of program activity
ALPHA KAPPA ALPHA SORORITY, INCORPORATED® Soaring to Greater Heights of Service & SisterhoodTM International Awards Criteria ALPHA KAPPA ALPHA SORORITY, INCORPORATED Soaring to Greater Heights of Service & SisterhoodTM International Awards Criteria
GenerationNEXT Award -Passing the Torch, Upholding our LegacyGenerationNEXT is dedicated to celebrating graduate chapters who have effectively engaged chapter members 40 years old and under.
International Awards Processing Judging Criteria (55 points): (10 points) Provide documentation of implementation of a Generation NEXT committee. Please include: ▪ The process of group formation (10pts) (20 points)
Provide documentation of GenerationNEXT Leadership roles. Please include: ▪ Evidence of 10% serving as either a Chair or Co-Chair of Committee/Event or Chapter Officer (15 pts) ▪ Proven increase in engagement of chapter members 40 and under (5pts)
(25 points) Provide documentation of completion of at least one of the recommended GenNext Events: ▪ GenNext Brunch (5pts) Bonus if Brunch was held in September (5 pts) • Evidence of a sign-up drive with next generation sorors and chapter committee (5pts) • Game Night or Painting with a twist (5pts) ▪ Collaboration on activities with Senior Sorors 5pts)
The ordering and delivery of International Program Awards is currently handled through the respective Regional Awards Representative or designee. The Corporate Office covers the cost of International Program Awards for Regional Conferences. The Regional Awards Representative or designee will order all International Program Awards from Quality Laser Designs, the approved vendor. All questions can be submitted to Soror Victoria Morris-Ivie via email at program@aka1908.com.
ALPHA KAPPA ALPHA SORORITY, INCORPORATED® Soaring to Greater Heights of Service & SisterhoodTM
Process
International Awards Criteria ALPHA KAPPA ALPHA SORORITY, INCORPORATED Responsibility Soaring to Greater Heights of Service & SisterhoodTM International Awards Criteria
Coordinate with the International Program Regional Representatives to: 1. Provide contact information and shipping address of the Regional Awards Representative or designee. Also provide the due date when the awards are needed for the region.
Regional Awards Representative or International Program Regional Representative sends to Soror Victoria Morris-Ivie at program@aka1908.com
2. Provide chapter award recipients' names, contact information, and award category for each chapter recipient.
Regional Awards Representative sends to International Program Regional Representative and Soror Victoria Morris- Ivie
3. Complete excel spreadsheet with regional awardee information and verify with International Program Committee Regional Representative.
International Program Committee Regional Representative and Soror Victoria Morris-Ivie
4. Place an order with the vendor (Quality Laser Designs) at
Regional Awards Representative or designee with a copy forwarded to Soror Nicole Barrett (Corporate Office) at nbarrett@aka1908.com and Soror Victoria Morris-Ivie at program@aka1908.com
curtis@qualitylaserdesign.com and receive a markup for approval. Provide the shipping address and contact information of the Regional Awards Representative (or designee) to the vendor.
5. Send questions and troubleshoot issues and concerns with the vendor.
Soror Nicole Barrett (Corporate Office) at nbarrett@aka1908.com or Soror Victoria Morris-Ivie at program@aka1908.com
6. Mail engraved chapter awards to Regional Awards Representative or designee.
From vendor (Quality Laser Designs)
7. Verify receipt of engraved awards with Regional Awards Representative or designee.
Soror Nicole Barrett (Corporate Office), Soror Victoria Morris-Ivie, or International Program Regional Representative
8. Send award replacement requests to Quality Laser Designs.
Forward a copy to Soror Nicole Barrett (Corporate Office) at nbarrett@aka1908.com and Soror Victoria Morris-Ivie at program@aka1908.com