Sample Leave Extension Email / Application Formats

Sample Email / Application for Leave Extension Format How to write a Leave Extension Email / Application Here are some tips to keep in mind while drafting the leave extension email: • • • • • • •

Always include the subject line which would state the purpose of the letter.

Make sure that you include the reason for the leave extension.

It is important to include the current leave period in your present letter.

You have to be specific about the number of extended days of leave you will be needing.

Do not forget to apologize for all the inconvenience caused.

Always end your letter with a warm thank you.

Make sure that you go through the letter before submitting it to check for any kind of errors.

Simple Email / Application for Leave Extension Sample Format If you have no clue about how to draft a leave extension email to submit at work then you have got you covered as here is plethora of samples of leave extension emails to refer to.

Sub: Regarding Extension of Leave Dear Sir, The purpose of this letter is to request you to kindly extend my leave by one day. As stated in my leave application, I needed three days leave from April 25th, 2022 to April 27th, 2022 as I was travelling out of town because of some medical reasons. But due to heavy rainfall in the area, all the flights to New York have been cancelled for the day and I will be returning to the city on April 29th, 2022.

Kindly understand my situation and grant me the leave extension. Please accept my sincere apologies for the inconvenience caused. I will be reporting to work on April 29th, 2022.

Thanking in anticipation.

Sincerely, Richard Black

Leave Extension Application for Family Problems Leave extension letter for family problems is written in order to put forward the request for extending the leave for a certain number of days. This application format for leave extension is designed so that you can professionally mention in the letter the reason for seeking the extension. Make sure that you mention the number of days for which you need the extension.

Sub: Regarding Extension of Leave Dear Sir, I am writing this letter to request you for extension of my leave by two days. As mentioned in my leave application, I needed a leave from April 25th, 2022 to April 27th, 2022 because some emergency situation

in my family. My grandfather is admitted in the hospital due to heart condition and therefore, I will need two more days leave so that I can take care of him once he is home.

I am hopeful that you will understand my situation and will grant me the leave extension. Please accept my sincere apologies for the inconvenience caused. I will be reporting to work on April 30th, 2022.

Thanking in anticipation.

Sincerely, Robert Smith

Leave Extension Email for Maternity Leave If you have been on leave due to maternity reasons and you need leave extension then writing a request letter for leave extension is highly recommended. Draft a leave extension application for maternity leave using the application for leave extension sample shared below to make sure that you are able to write a perfect one.

Sub: Regarding Extension of Leave Dear Sir, My name is Ana Brown, Employee Id 12345, and I am working as Marketing Executive in the Marketing Department of Zenith Technologies.

I would like to inform you that I have been blessed with twin girls. I was granted a maternity leave of four months from 5th January, 2022 to 4th May, 2022.

I am writing this letter to request for extension of leave as I have not been able to completely recover from my pregnancy. Therefore, I would appreciate to extend my maternity leave until 30th June, 2022.

I will get back to work from 1st July, 2022, right after the extended leave date. I hope you will consider my situation and approve my request. I humbly apologize for the inconvenience caused because of my leave extension.

Thanking in anticipation.

Sincerely, Ana Brown

Leave Extension email due to mother/ father death If you wish to seek leave extension because of the death of your father or mother then you should write a formal leave extension letter to your boss. In order to do that, you can simply follow the application format of leave extension shared below in order to create a personalized request letter for leave extension.

Sub: Regarding Extension of Leave

Dear Sir, I, Ana Brown, have been on leave from last five days from 20th April, 2022 to 24th April, 2022 due to the death of my father.

I am writing this letter to request you to please grant me a leave extension of another three days as I have to manage some important paperwork for him. I have work related with insurance and bank that needs to be sorted as soon as possible.

I will make sure that I am there at work on 28th April, 2022 after finishing all the important work at my end. I am hopeful that you will consider my situation and approve my request. I also apologize for the inconvenience caused because of my leave extension. During this time, I will be available on email as and when needed.

Thanking in anticipation.

Sincerely, Ana Brown

Leave extension Email for Medical Treatment Sometimes medical treatments can take longer than expected and in such a scenario, it is important to submit leave extension email for medical treatment to your boss. We bring to you a leave extension email format that can be used for creating a personalized letter for submitting at work.

Sub: Regarding Extension of Leave Dear Sir, I, Richard Smith, have been on leave from last three days from 20th April, 2022 to 22nd April, 2022 due to the medical treatment that I am undertaking for eyes.

The purpose of writing this letter is to request you to please grant me a leave extension of another one day as I have been prescribed by the doctor to not put any kind of stress on my eyes. Therefore, I am not allowed to read anything or work on laptop as a part of treatment.

I request you to kindly grant me a leave extension for 23rd April, 2022 so and I will make sure that I am reporting at work on 24th April, 2022. I hope you will approve my request. I would also like to apologize for the inconvenience caused because of my leave extension. During this time, I will be available over phone call.

Thanking in anticipation.

Sincerely, Richard Smith

Leave Extension Application for Mother/Father Medical Treatment If you need to extend your leave by a couple of days because of the medical treatment of your father or mother then you must use an application format of leave extension to write to your boss. The request

letter for leave extension is a simple letter that includes the number of extended leaves as well as the reason of extension.

Sub: Regarding Extension of Leave Dear Sir, I, Ari Ray, have been on leave from last three days from 20th April, 2022 to 22nd April, 2022 due to the medical treatment of my mother. She has got both her knees replaced for good.

I am writing this letter in order to request you to please grant me a leave extension of two days as my mother needs to be kept under observation by the doctor for another two days to make sure that she has a smooth recovery. Therefore, I need to be with her to take care of her before she gets discharged.

I request you to kindly grant me a leave extension for 23rd April, 2022 and 24th April, 2022 and I will make sure that I am at work on 25th April, 2022. I hope you will approve my request. I would also like to apologize for the inconvenience caused because of my leave extension.

Thanking in anticipation.

Sincerely, Ari Ray

Leave Extension Application for Personal Reason If you need to extend your leave because of some personal reasons then you need to write a formal request letter for leave extension to your boss. You can use the sample leave extension email in order to create a customized leave extension application.

Sub: Regarding Extension of Leave Dear Sir, The purpose of writing this letter is to request you to please approve my leave extension application. I had applied for a leave for two days for April 22nd, 2022 and April 23rd, 2022 for personal reasons and now I would like you to please extend it by two days as the things are still pending at my end.

I assure you that I will be reporting to work on April 26th,2022 and I apologize for the inconvenience caused because of me. I hope you will understand my situation and grant me this extension.

Thanking in anticipation.

Sincerely, Ari Ray

Application for Leave Extension due to Accident If you have met with an accident and you are on rest but you need an extension in your leave then you have to write a formal leave extension letter to your boss. The application format of leave extension has been shared below to help you create your own leave extension email with ease.

Sub: Regarding Extension of Leave Dear Sir, As you are aware that I had met with an accident two weeks ago and since then I have been on leave from last 15 days. With your support and best wishes, I am in a much better state.

I am writing this letter to inform you that I will be taking another week’s off so that I am able to recover completely from the injury as I have been prescribed to be on bed rest for another week.

Therefore, I request you to please consider my leave extension. I assure you that I will be resuming my work from June 20 th, 2022. And I apologize for the inconvenience caused.

Thanking in anticipation.

Sincerely, Ari Ray

Application for Leave Extension due to Wife Illness If your wife is keeping ill and you have to be there by her side then you can always write a leave extension application to your boss asking him or her to extend your leave by a certain number of days.

For your reference, we have included a sample leave extension email.

Sub: Regarding Extension of Leave Dear Sir, I am writing this letter to request you to kindly extend my leave by two days as my wife is still not keeping well. I had submitted a leave application for three days from June 08th, 2022 to June 10th, 2022 and now I am in need of another two days leave i.e. June 11th,2022 and June 12th, 2022 so that I can take care of my wife during her illness.

I will make sure that I am able to resume my work by June 11thth, 2022. During these two days, I will be available on call as and when needed. Sorry for the inconvenience caused.

Thanking in anticipation.

Sincerely, Ari Ray

Application for Extension of Leave due to Covid-19 If you have been diagnosed with COVID-19 then it is important that you stay indoors and you can write a leave extension letter for the same. The sample leave extension email has been included in this post to help you create a customized request letter for leave extension with ease.

Sub: Regarding Extension of Leave Dear Sir,

I am writing this letter to inform you that my RTPCR test reports have again come out positive. As you know that I was on leave from last ten days i.e. June 15th, 2022 to June 25th, 2022. But now I need a leave extension for another three days from June 25th, 2022 to June 27th, 2022 until my next RTPCR test reports come negative.

Though there are no COVID-19 symptoms reflecting in my system but the doctor has prescribed me to stay in isolation to make sure that I do not infect anyone else.

I will make sure that I am able to report to work on June 28th, 2022 and I apologize for the inconvenience caused because of me. I hope you will understand my situation and grant me this extension.

Thanking in anticipation.

Sincerely, Ari Ray Photo Courtesy: https://www.yourhrworld.com/formats/