Registration Guide

WINTER/SPRING 202 5

For all Matriculated Degree and Certificate of Advanced Study Students This Guide contains the following important registration information:

• Advising/Registration Schedules

• Registration Procedures

• IONLINE information

• Registration Worksheets

• Academic Calendar

• Bookstore Information

Registrar’s Office Contact Information: Phone: 857-238-4477

Email: Registrar@mghihp.edu

Greetings from the Registrar’s Office!

The Registrar’s Office and the staff in the Office of Enrollment Services (OES) send their greetings to all students. We hope that things are well with each of you, and as always, we are here to help if you need any assistance.

The Office of Enrollment Services is open from 8:30 a.m. to 5:00 p.m. Monday through Friday. The staff in OES can answer questions for the Registrar, Bursar, Financial Aid, and Admissions.

This Registration guide will assist you with the registration process for Winter/Spring 2025.

This booklet is always available online using this link: Registration Guide – Winter/Spring 2025

The IONLINE student information system is where you will go to complete your registration for any given semester if you are a continuing student. Information and instructions for using IONLINE are included in this booklet.

Academic advisors are assigned to all matriculated students. Your academic advisor is the person that you will work with to plan your course schedule for any given term. Before registering for classes using IONLINE, work with your advisor to review your semester schedule for any given registration period. Use IONLINE to get your advisors contact information. You will find this information under “My Profile” on the Student Menu. You can also contact your program office directly for this information.

Please use the “Official” academic calendar that is included in this booklet to review important semester dates and deadlines. It is important for all students to review this information and make note of important deadlines.

This booklet along with other important registration information is always available using the Institute’s website. You will find links to this important registration information by going to “INFO FOR” in the upper right corner, then “Registrar”. Once you arrive at the Registrar’s page, you will find a link for “Registration” in the blue drop down menu. You will also find links to other important information here. We urge you to visit the Registrar’s page and become familiar with it.

Advising and Registration Schedule for Winter/Spring 2025

Current Degree/Certificate Students

All currently registered degree/certificate students who will continue their program in th e Winter/Spring of 2024 will be advised and register for classes between October 7 and October 25, 2024.

Registration will open at 12:01 a.m. on Monday, October 7, 2024, and will close at 11:59 p.m. on Friday, October 25, 2024.

Please follow the instructions on the next pages for your program.

YOUR SCHOOL YOUR PROGRAM REGISTRATION INSTRUCTIONS

Because of the “lockstep” nature of the BSN and Year 1 DEN programs, your Spring course registration will be completed for you by the Registrar’s Office by the end of the registration period. You will be able to view your Spring schedule for classes via IONLINE after that date.

Please note: Students will be registered for clinical placements once all current courses are completed in December. Laboratory and simulation assignments will be finalized after clinical placements are assigned

For students entering semester 2 of the DEN program:

Students will be registered for all didactic courses (NS503BG, NS-520G, NS-521G, NS-522G, NS-530G, HP819) by the registrar. Students will be registered for clinical once all current courses are completed in December. Laboratory and simulation assignments will be finalized after clinical placements are assigned.

School of Nursing

Accelerated Bachelor of Science in Nursing Students and Year 1 DEN Students

For ABSN students entering semester 5 of the part-time ABSN program:

Students will be registered for courses (NS-530A, NS530B, NH-531, and HP-999) and will be assigned to their clinical placement once all current courses are completed in December. Simulation assignments will be finalized after clinical placements are assigned.

For students entering semester 3 of the ABSN program:

Students will be registered for all didactic courses: NS521, NS-529, NS-530A, and NS-530B and HP-999

Students will be registered for clinical for NS-521, NS530A, and NS-530B once all current courses are completed in December. Simulation assignments will be finalized after clinical placement are assigned

For students entering semester 4 of the ABSN program:

Students will be registered for all courses (NH-531, NS532, NS-540) by the registrar. Students will receive their clinical placement for NS-540 before the start of the spring semester.

YOUR SCHOOL YOUR PROGRAM REGISTRATION INSTRUCTIONS

• Year 2 and 3 DEN

School of Nursing

• All other Master of Science in Nursing

• Certificate of Advanced Study in Nursing

School of Nursing MS – Leadership in Nursing Education

For Year 2 and 3 DEN, Nursing Certificate, and all other post-professional master’s students, you will communicate with your academic advisor who will help you to plan your schedule for the upcoming semester. Some advisors may have already contacted you to do this. If not, please schedule a meeting with your advisor in time for you to register during the specified registration dates. Once you have been advised, you will register yourself using IONLINE.

Please note: Clinical locations will not be finalized by the end of the registration period, so lab and clinical sections will not be listed on your initial registration. All course and lab sections will be confirmed by the beginning of September.

New and Continuing Students: MS Leadership in Nursing Administration students will work with a program advisor who will help you to plan your schedule for the upcoming semester and register you for classes.

Students with questions about the advising process, please contact Rachael Salguero at rhylersalguero@mghihp.edu

New Students: Because of the “lockstep” nature of the DNP Program, you will automatically be registered for your first semester courses.

School of Nursing Doctor of Nursing Practice Students

Continuing Students: Because of the “lockstep” nature of the DNP Program, your registration will be completed for you by the Registrar’s Office by the end of the registration period. You will be able to view your schedule via IONLINE after that date.

Students with questions about the advising process, please contact Margie Sipe at 617-525-8941, or by email at MSipe@MGHIHP.EDU

YOUR SCHOOL YOUR PROGRAM REGISTRATION INSTRUCTIONS

New Students: Because of the “lockstep” nature of the CSD-MS Program, you will automatically be registered for your first semester courses.

School of Health and Rehabilitation Sciences

Master of Science Speech Language Pathology

School of Health and Rehabilitation Sciences

Doctor of Speech Language Pathology

Continuing Students: You will have advising sessions to help you in planning your schedule for the upcoming semester. Once these sessions are completed, you can begin registration and will register yourself using IONLINE.

• Every semester CSD-MS students will meet in a group advising session with Lesley Maxwell and Sofia Vallila-Rohter.

New Students: Because of the “lockstep” nature of the SLPD Program, you will automatically be registered for your Spring semester courses.

Continuing Students: Because of the “lockstep” nature of the SLPD Program, your registration will be completed for you by the Registrar’s Office by the end of the registration period. You will be able to view your schedule via IONLINE after that date.

New Students: Because of the “lockstep” nature of the AUD Program, you will automatically be registered for your Spring semester courses.

Doctor of Audiology

School of Health and Rehabilitation Sciences

Certificate of Advanced Study in Literacy and Language

Continuing Students: Because of the “lockstep” nature of the AUD Program, your registration will be completed for you by the Registrar’s Office by the end of the registration period. You will be able to view your schedule via IONLINE after that date.

New Students: First Semester Literacy and Language Certificate students will automatically be registered for your first semester courses.

Continuing Students: For continuing Literacy and Language Certificate Students, you must communicate with your advisor, Patricia Kelley-Nazzaro, to discuss your plan of study and be registered. She can be reached at 617-726-8231 or by email at pkelleynazzaro@mghihp.edu.

YOUR SCHOOL YOUR PROGRAM REGISTRATION INSTRUCTIONS

New Post-Professional Students: First Semester PostProfessional OTD students will automatically be registered for your first semester courses.

School of Health and Rehabilitation Sciences

Entry Level and PostProfessional Doctor of Occupational Therapy

School of Health and Rehabilitation Sciences

Master of Science in Genetic Counseling

Continuing Entry Level and Post-Professional Students: Because of the “lockstep” nature of the OT Programs, your registration will be completed for you by the Registrar’s Office by the end of the registration period. You will be able to view your schedule via IONLINE after that date.

Important Note: You must meet with your advisor to be approved for registration for elective choices. After that meeting, you will use the IONLINE system to register yourself for your approved elective choices.

New Students: First Semester Genetic Counseling students will automatically be registered for your first semester courses.

Continuing Students: Because of the “lockstep” nature of the GC Program, your registration will be completed for you by the Registrar’s Office by the end of the registration period. You will be able to view your schedule for via IONLINE after that date.

New Students: First Semester PA students will automatically be registered for your first semester courses.

School of Health and Rehabilitation Sciences

Master of Physician

Assistant Studies

School of Health and Rehabilitation Sciences

Doctor of Physical Therapy

Continuing Students: Because of the “lockstep” nature of the PA Program, your registration will be completed for you by the Registrar’s Office by the end of the registration period. You will be able to view your schedule via IONLINE after that date.

Because of the “lockstep” nature of the PT Program, your registration will be completed for you by the Registrar’s Office by the end of the registration period. You will be able to view your schedule via IONLINE after that date.

Important Note: For students eligible to register for the elective in the Winter term, you must meet with your advisor to be approved. Once you have been approved, you will use the IONLINE system to register yourself for your approved elective choices.

YOUR SCHOOL YOUR PROGRAM REGISTRATION INSTRUCTIONS

School of Health and Rehabilitation Sciences PhD in Rehabilitation Sciences

PhD in Rehabilitation Sciences students will register for Core Coursework each term using IONLINE. The Policies and Procedures (P&P) Manual’s Program of Study (see Appendix) can be used for guidance. Year-specific guidance and reminders will be communicated on the PhD RS Student Teams channel at the start of the Registration period. For Supplemental Coursework, students should communicate with their research mentor (and IHP faculty advisor, if assigned) to develop/revise their Supplemental Coursework Plan and submit for review/approval. Complete forms for all independent study and transfer courses at least 3 business days before the IHP’s ‘Add Deadline’ for the semester, found in the current IHP official Academic Calendar. For Independent Study courses, review instructions in the P&P manual and complete the Independent Study Agreement Form before the start of the term. For transfer courses at outside institutions (e.g. Harvard School of Public Health and Harvard Graduate School of Education), complete the Transfer Course Request Form once you have been confirmed enrollment by the instructor. You will be automatically registered for Independent Study and Transfer courses by the Registrar once your forms are approved by the PhD Program and the Registrar. Students do not need to self-register for Transfer and Independent Study courses in iOnline.

For registration questions not addressed by the P&P manual or Teams guidance, please email phd@mghihp.edu.

School of Healthcare Leadership Master of Science or PhD in Health Professions Education

For all Health Professions Education students, you will communicate with your academic advisor who will help you to plan your schedule for the upcoming semester. Please schedule a meeting with your advisor in time for you to register during the specified registration dates. Once you have been advised, you will register yourself using IONLINE.

To complete the registration process, contact: Lindsay Sundberg at lsundberg@mghihp.edu

YOUR SCHOOL YOUR PROGRAM REGISTRATION INSTRUCTIONS

School of Healthcare Leadership

Master of Health Administration & Graduate Certificate in Health Administration

MS in Healthcare Data Analytics & Graduate Certificate in Data Analytics

New and Continuing Students: MHA students will work with a program advisor who will help you to plan your schedule for the upcoming semester and register you for classes.

Students with questions about the advising process, please contact Dr. LaToya Trowers Bell –ltrowersbell@mghihp.edu.

New and Continuing Students: DA students will work with a program advisor who will help you to plan your schedule for the upcoming semester and register you for classes.

Students with questions about the advising process, please contact Dr. Shuhan He – she8@mgb.org

It is your responsibility to follow registration deadlines as posted in the Institute’s Official Academic Calendars for any given registration period.

Official Academic Calendars can be found online at www.mghihp.edu under “Academics”.

Next Steps:

5. Distribution of Materials: Registration guides will be distributed to all continuing degree/certificate students prior to the registration period for any given semester as published in the Institute’s Official Academic Calendars. A link to these guides will be sent to all students via email including those students who are currently on Leave of Absence.

6. Advising Process: All degree/certificate students are assigned an academic advisor. Discuss, plan, and seek approval for your plan of study with your faculty advisor during the advisement/registration period as listed in this guide. For assistance in making an appointment with your faculty advisor, please contact your program office. If you have not yet been assigned a faculty advisor or you do not know who your advisor is, please contact your program office immediately.

7. Registration Process: If your registration is not completed for you, the registration worksheet on the next page will be necessary when working with your advisor to plan and select courses for the term covered during this registration period. This worksheet will serve as a guide for you when entering your registration via your IONLINE account. Once your advising is complete, you will then process your registration. All matriculated students are required to follow the plan of study as outlined in the onli ne Catalog and as approved by your advisor. Your academic advisor must approve all changes to registration.

8. Taking a Hiatus: If you are not planning on registering for a given semester, you will need to change your status with the Registrar’s Office by submitting a Leave of Absence/Withdrawal form by the end of the registration period. All forms can be found online on the Registrar’s Section of the Website.

9. Dissertation/Thesis/Project Continuation: Students who are continuing work ONLY on either a dissertation, thesis, or terminal project must register for dissertation, thesis, or project continuation, which will be charged at the rate of one credit of tuition for the semester immediately following the last semester in which a thesis course or other courses were taken, and for all subsequent semesters until graduation. According to Institute policy, students working on terminal projects must be continuously enrolled. Advisor approval will still be required for access to the IONLINE registration functions for this registration period.

Registration Worksheet – Winter/Spring 2025

You are responsible for keeping your address and contact information up to date. Please double check your information on IONLINE and update as necessary.

Your Advisors Name:___________________________________________________________________

This form should be used as a worksheet when registering for classes via IONLINE. When completing this registration worksheet, please refer to the IONLINE schedule of classes for course information.

Alternate choices – please use this section to select alternate choices for classes that have multiple sections or that may close out.

IONLINE Information

IONLINE is the Institute’s online student information system that allows you to search for classes, process your registration for all semesters other than your first semester of matriculation, view your class schedule, keep your contact information current, and view your grades. This system is available 24 hours per day and is accessible through the MGHIHP website. To complete registration, visit IOnline and follow the instructions below.

Continuing Students have been assigned a Username and Password for access to their account and will use their IONLINE account to process their registration for each term after the first term of matriculation.

New Students will be assigned a Username and Password once your initial tuition deposit has been received. A welcome email will be sent to all new students with logon information. Remember – new students will not register using IONLINE for their first semester of matriculation.

If you are new to Ionline:

When you first access IONLINE with the PIN number assigned to you by the Institute, enter that number in the password field. You will then be prompted to change your password. Please do not give out your password to anyone. Also remember, your password is restricted to being between 6 and 9 characters in length and must contain both letters and numbers.

Please go to “User Options” in the left sidebar and click on 'User Profile' to review/update your address information. Your Institute (@mghihp.edu) email address should be listed as your primary email address. Remember to update your emergency contact information as well.

Remember to logout when you are finished using IONLINE, especially if you are accessing IONLINE from a public access point.

During peak registration periods, IONLINE may run slower than normal. You may want to try registering during off-peak hours like 8pm-12pm.

IONLINE may be periodically taken offline for routine system maintenance. If you get this message when attempting to log on, please try again in an hour or two.

Make sure cookies are enabled. IONLINE places a cookie on your computer only for the duration of your session and then deletes it when you log off.

Please Note - If you forget your password, use the 'What's My Password' feature to have it reset. The system will generate a temporary password and email it to you within a couple of minutes. Use the Password Hint feature to help you remember your new password. If you fail to receive notification of your password change, open a help ticket with our IT department.

If you are receiving a message saying that your account has been disabled because of too many failed login attempts, wait 2 minutes before trying to log in again. After 2 minutes, your account will be cleared and free to accept new attempts. If the problem persists, consider resetting your password

Click here for video instructions

Remember – you should not complete registration in any given semester until you have met with your academic advisor to review your registration plan.

When registering for classes using IONLINE, please follow the steps below:

1) From the Institute’s Main Website, www.mghihp.edu, hover over “FOR YOU” in the upper right corner and select “CURRENT STUDENTS”.

2) When you reach the CURRENT STUDENTS page, you will see a blue block with “Student Systems” listed. Select “Ionline”

3) Use your IONLINE User Id and Password to login. Your User Id should be lastnamefirst initial e.g. smithj. Enter your IOnline UserID and Password Here

Step 1

4) Once you have logged in, click on “Academics” in the left sidebar and under “Student Planning”, choose ‘Plan & Schedule”.

5) You will be directed to the screen shown below where you can begin adding courses to your plan and finalizing your registration. Be sure that you are selecting the correct semester (Step 1) before moving on by using the < > arrows. Then click on the eyeglass in the upper right (Step 2) to be brought to a search screen to make your course choices.

Step 2

6) You will be directed to the screen shown below. You have different options for searching for classes. You can filter by Term, Subject etc…

7) After you have filtered your choices, you will be able to “View Available Sections” (Step 1) for your filtered choices and then “Add Section to Schedule” (Step 2). When adding a section, a dialogue box will appear with section information and the option to “Add Section”. Once you have completed adding sections to your schedule, click “Back to Plan & Schedule” (Step 3) to finalize and complete your registration.

Step 1

Step 2

Step 3

8) After you go “Back to Plan & Schedule”, you will see that your selections have been added to your plan for the semester that you are registering for. To complete registration for all sections in your list, click on “Register Now” in the upper right. You can also register section by section by clicking on “Register” in the left sidebar where your section choices are listed.

You will see confirmation that registration was successful once completing this process. If there are any problems, you will receive the appropriate error response. Once your registration is confirmed, an email will be sent to your primary IHP email address confirming your action. At this point, you will be registered for classes for the term chosen.

Important note: If there is a hold on your record for any reason, you will not be allowed access until you have cleared that hold.

MGH

Official Academic Calendars – WINTER/SPRING 2025

* Please refer to the “Hours of Operation” for campus building hours. On holidays listed as “Offices Closed”, Campus Buildings will follow the schedule in the link above. On holidays listed as “Closed”, all Institute buildings will be closed.

Winter Term 2025/December 19, 2024 - January 10, 2025

Payment deadline for returning students

First Day of Winter Term

Christmas Day Holiday – Offices Closed*

New Year’s Day Holiday – Offices Closed*

Registration/Add deadline

Last day to elect the pass/fail option

Last day to drop a class without a withdrawal “W” grade – No refunds after this date

Last day to drop a class with a withdrawal “W” grade

Last day of Winter Term

Spring Semester 2025/January 13 - April 2 2, 2025

Payment deadline for returning students

New Student Orientation

First day of classes

Martin Luther King Day Holiday – Offices Closed*

Registration/Add deadline

Presidents’ Day Holiday – Offices Closed *

Last day to elect the pass/fail option

Last day to drop a class without a withdrawal “W” grade – No refunds after this date

December 5

December 19 (Thursday)

December 25

January 1

December 26

January 3

January 10 (Friday)

December 5

January 8-10

January 13

January 20

February 17

February 16

Advisement/Registration period for Summer 2025 February 24 – March 14

Last day to drop a class with a withdrawal “W” grade

Spring Break

Last day of classes for Spring Semester

Reading Days

Final Examinations (Click this link for detailed schedule)

March 2

March 16 – 22

April 14

April 15 – 16

April 17 – 22

Deadline for completion of thesis or dissertation requirements for May 2025 diploma April 22 Commencement (For all students graduating in 2025) and official graduation date for May 2025 graduates May 5 (Monday - Tentative)

Please note: The refund schedule applies to those students who drop a class before the drop with a “W” grade deadline or who withdraw completely from the Institute.

Refund Schedule – Spring 2025

January 13 through January 19 – 100%

January 20 through January 26 – 80% January 27 through February 2 – 60% February 3 through February 9 – 40% February 10 through February 16 – 20%

After February 16 – No refunds

Registration Guide - Winter/Spring 2025