WHERE LEADERS ARE MADE
NMC Community Chapter Club# 788926, Area 55, Division H, District 20 Communicate to Make a Difference
MINUTES OF MEETING 243st Meeting, Monday
13th
THEME OF THE MEETING: COMMITMENT
October-2014, 20:00 hrs. At Foodlands
MINUTES RECORDED BY: - TM FAWAD SHAH
KEY ROLE PLAYERS: WHAT GREET MASTER SERGEANT AT ARMS PRESIDENT OPENING TOASTMASTER OF THE EVENING TIMER THOUGHT OF THE DAY GRAMMARIAN WORD MASTER AH COUNTER QUIZ MASTER TABLE TOPIC MASTER GENERAL EVALUATOR TALLY COUNTER PHOTOGRAPHY
WHO MTM RASHMA BHAT MTM RASHMA BHAT TM PRAVEEN RAO TM PRAVEEN BALAN TM BENJAMIN ANTONY TM SAMITA BATKAL MTM NAGMA NAEEM TM SALEEM TK MTM VANDANA KAUNDAL TM NITIN SAIGAL TM SANTOSH SHETTY TM SUJOY MAJUMDAR TM RESHMA BHAT MTM RASHMA BAIT
PREPARED SPEECHES AND EVALUATIONS: SPEAKER
NO.
TM FAWAD SHAH
CC 3
MTM SANDRA
CC 5
TM PRAVEEN RAO
AC 21
PROJECT NAME / TITLE
EVALUATOR
GET TO THE POINT THERE IS NO FAILURE, ONLY FEEDBACK YOUR BODY SPEAKS A LOVE OF MY LIFE
TM VIKAS AGARWAL
SPEAKING TO INFORM EVALUATION OF THE EVALUATOR
MTM SMITHA BHATKAL TM ASHIT
PROCEEDINGS: CALL TO ORDER: The meeting was called to order by Sergeant at Arms, MTM RASHMA BHAT at 20.00hrs, She greeted and welcomed the members and guests and read out the Toastmasters Mission, Club mission. She requested the members to keep their mobile phones switched off or keep it in silent mode and requested the member to refrain from talking on 3 taboo topics – sex, religion and politics. She then invited the club presidents for his opening address. PRESIDENTS OPENING: President TM Praveen Rao: Welcomed everyone for the 243RD NMC Community Chapter Club meeting. He thanked everyone for sparing their valuable time to attend the meeting, President informed the members that Area Governor is unable to attend today’s meeting but conveyed his best wishes. President presented the “THE MOST IMPROVED” ribbon to TM Naufal Aboobaker for his performance last year. The following announcement has been made: 1. This year also with the help of members and VP Membership TM Arul Varman, NMC Community Chapter has qualified for the Smedlay award by enrolling 5 new/re-instated / dual members. 2. President also announced that the Judges Training has been arranged Division H on Friday 21-Nov2014 all are requested to attend. President then declared the 243rd NMC Community Club meeting as opened and introduced VP PR TM Parveen Balan as TME and invited him to conduct the meeting. NMC Community Chapter • Where Leaders Are Made • http://nmc.toastmasters.com Meet alternate Mondays at Foodlands Restaurant – Mezzanine Floor – Hall-1
WHERE LEADERS ARE MADE
NMC Community Chapter Club# 788926, Area 55, Division H, District 20 Communicate to Make a Difference
TOASTMASTER OF THE EVENING: TM PARVEEN BALAN : With a salutation to President, members and guests, he welcomed everyone to the 243rd club meeting. He talked about the theme of the meeting “Commitment” and asked a question to the members, “According to you what is commitment” and he explained that commitment is something we want to achieve committed to reach there. As a Toastmaster’s are all committed to complete our Communication and Leadership goals. He narrated a quote “Quality of person’s life is directly proportional to their commitment to excellence regardless of their chosen field” by Vince Lombardi. He explained that there is no change in the Agenda and thanked all the role players for their commitment. He requested all the role players & speakers to handover their CC and CL manuals to their evaluators. TIMER: TM BENJAMIN ANTONY: Explained about his role as Timer and kept the timing record of all the Speakers, Evaluators and Table Topic Speakers and presented his report to TME. AH COUNTER: MTM VANDANA: Explained her role as Ah Counter and submitted her report highlighting the speakers who had used the Ah’s, Am’s, long pauses, etc. GRAMMARIAN: MTM NAGMA: Explained her role as grammarian. She had listened to all the speakers and submitted her report to TME at the end of the meeting. QUIZ MASTER: TM NITIN Explained his role as quiz master and prepared couple of questions from the Project Speeches, President’s address, Thought of the day and TME script and quizzed the audience with his questions. WORD MASTER: TM SALEEM: Explained his role as Word Master and introduced the word “Flabbergast”, meaning surprise, astonish. Example, "I was flabbergasted to see the full house Cinema hall for a Malayalam film”, “The news has left me totally flabbergasted". THOUGHT OF THE DAY: MTM SAMITA BHATKAL: Shared her thought of the day “Believe in Yourself”. “There may be days when you get up in the morning, things are not the way you hope they will be. That’s when you have to tell yourself that things will be better. There are times when people get disappoint and let you down. Those are the times when you must remind yourself to trust your own judgment and opinions and keep your life focused on believing in yourself. There will be challenges to face and changes to make in your life. And it’s up you to accept them. Constantly keep yourself headed in the right direction. It may not be easier times. But in times of struggle you will find a stronger sense of who you are. So when the days that are filled with frustration and unexpected responsibilities, remember to believe in yourself and all you wanted your life to be. Because challenges and changes will only help you to find the goal that you know that meant to be yours. Working Hard is important but there is something that matters even more. That is believing in yourself. Difficult roads are often leads to beautiful destinations”. PREPARED SPEECHES: 1st Speaker TM FAWAD delivered his project No.3 “Get to the point” speech with the title “There is no failure, only feedback. He stated speech by asking a question to the audience, “Have any one of you faced failure in life at any point of time?”, and answered himself and said. “Surprisingly I haven’t”. Then he quoted Hanry Ford by saying, “Failure is an opportunity to begin again more intelligently”. After the salutation, he continued to say that there is no such word called “Failure” in our life. These are only useful results. Failures are feedback that we need to improve ourselves and move forward to achieve our goals. He gave example of Thomas Alva Edison who turned 1000 times of his failures in to an opportunity and beautifully optimized to invent the bulb. Ha gave some live examples of his life where the failures were turned into an opportunity. At the end of his story he asked the audience again, “Have any one of you faced failure in life at any point of time?” and in reply many said “No”.
NMC Community Chapter • Where Leaders Are Made • http://nmc.toastmasters.com Meet alternate Mondays at Foodlands Restaurant – Mezzanine Floor – Hall-1
WHERE LEADERS ARE MADE
NMC Community Chapter Club# 788926, Area 55, Division H, District 20 Communicate to Make a Difference
He was evaluated by TM Vikas Agarwal. He readout the objectives of the project 3. He congratulated the speaker for his motivational speech on failure. The speaker especially encouraged and motivated by the speaker’s speech. He said, “Such type of motivational speech we need to hear more and more as this helps us to overcome our fear of failure”. The examples given on Thomas Edison, the inventor of the bulb was very apt for the speech. The sincerity and conviction of the speaker was highly appreciated. The question the speaker asked in his opening was asked again in the conclusion was well connected. Overall the speaker met all the objective of the speech. He suggested that the speaker need to add more energy and enthusiasm in his speech to make better. 2nd Speaker: MTM SANDRA delivered Project-5 speech “Your Body Speaks” with title “A love of my life”. In her speech she narrated a story of her nephew Jonathan. She said Jonathan means gift of GOD, and reality he is a precious gift for her family. She shared the pictures of Jonathan taken at when he was 6 month, 2 year and 4.5 year of age. She said he is a special boy very affectionate and friendly and doesn’t trouble any one. Jonathan is very intelligent, talented, Independent and Selective boy. He changes his diaper all by himself. He loves music and likes reading books and know 4 languages. MTM Sandra loved sharing Jonathan’s story with members. He was evaluated by MTM Smitha Bhatkal. She readout the objectives of the project. The speaker set a perfect example of the saying “Action speaks louder than words”. Topic was interesting and leads to think that the speaker is going talk about her partner / husband, but surprisingly it was different and unexpected. The speaker showed confidence, and smile and used good vocabulary. The objectives of the project is met by using proper facial expression, hand gestures, eye contact while conveying the message. Adding little humor made the entire audience involved. Use of probe was appropriate. The entire speech was entertaining. Icing on the cake was the introduction of your nephew. Closing was very good by mentioning again about her nephew how he spoke to the speaker on phone. Suggestion: The stage could have been used more. Give pause while moving from one item to another. Use the hand in full not only just the upper arm. 3rd Speaker: TM PARVEEN RAO delivered his project No.21 Advance Communication, Speaking to inform” speech with the title “Evaluation of the Evaluator“. He started his speech with question to the audience, “Have you ever helped your child with a school assignment? Have you ever given an advice to your co-worker on a project? Have you ever offered suggestions for improvement to your employer? If the answer is “Yes” then you have been an evaluator. He continued to say that we all evaluate in some or other manner every day, at home, at the office, and in the community. We listen to others, observe their work and provide our suggestions or feedback to them. Hence, Evaluation is important part of our life. Then he continued the importance of Evaluation in Toastmasters meeting proposed to help the evaluators to improve their evaluation skill by giving feedback form known as “Evaluation of the Evaluator”. This feedback mechanism will help all the members to become better speaker and better leader. He was evaluated by TM Ashit Korgaokar, He readout the objectives of the project. He started hi evaluation by saying, “Teach your child to walk, talk and eventually the child runs. Teach your child to eat and the manners and eventually the child performs. In the coming years the child grows to an adult and he performs mistakes and becomes ignorant. Of many facts of life which he/she has been taught or informed, nothing to be flabbergasted. It’s a way of life now a days. We know that we need to do certain things in life. But we tend to forget or tend to be ignorant.” He said, it was an educative speech with good opening, body and conclusion. The opening was interesting and attention grabbing when the speaker asked questions to the audience, “Have you helped your child in a school NMC Community Chapter • Where Leaders Are Made • http://nmc.toastmasters.com Meet alternate Mondays at Foodlands Restaurant – Mezzanine Floor – Hall-1
WHERE LEADERS ARE MADE
NMC Community Chapter Club# 788926, Area 55, Division H, District 20 Communicate to Make a Difference
assignment?, Have helped your co-worker?”. We have the intention in us to help others. But did we really do that. The body of the speech contained 7 most important Evaluation skills. Reinforcing the specific purpose, Evaluation is an opinion only. We can’t force the speaker to repeat the project. Use nice tone when suggesting improvements. Don’t be harsh. In his conclusion, it was very motivating when the speaker asked the question to audience, who want to evaluate the next speech. He suggested that the speaker could have given one or two examples. TABLE TOPIC MASTER: TM SANTOSH SHETTY has conducted the Table Topic session in a different style and approach known as twisted table topic approach. In this method he made three teams with 3 members each and assigned them scripts to act and play. The following team/members participated: Team-1:- TM Shameem and TM Noufal (Task): TM Shameem to speak in a language which is not discovered yet and TM Noufal has to translate it in English. Team-2:- TM Vikas, TM Ashit and TM Lancy (Task): TM Vikas to as a member of the Film Board and he need to promote and present a (flop) film actors TM Ashit & TM Lancy of their bad performance in a way good way and try to introduce them like a celebrity. Team-3:- MTM Rashma, MTM Smitha (Task): MTM Smitha Bhatkal will act as a Principal of the school and MTM Reshma will act as a pregnant Teacher who wants quit her job but doesn’t show or tell that she is pregnant to the principal but demanding for leave but the Principal will not allow her to leave. GENERAL EVALUATION: TM SUJOY MAJUMDAR: He briefly introduced himself by explaining what made him to join NMC Community Club and said that he was flabbergasted to see such warm welcome by the club. He could not refuse but decided to join the club. He also commented on the theme of the meeting “Commitment by saying, “his commitment to Toastmasters diluted his commitment to his family” He submitted his report highlighting all the good things happened during meeting and appreciated everyone. 1. Congratulated everyone for attending meeting with good numbers. 2. All the arrangement for the meeting was done very well. Everything was in order. 3. Congratulated TME for conducting the meeting so well based on the theme of the meeting “Commitment”. He appreciated him for all the advanced preparation for the meeting and ensuring all the role players are available and no changes made in the Agenda. 4. The Word Master TM Saleem was appreciated for selecting a unique word but rarely used “Flabbergast” and many members tried to use it while speaking. Congratulated everyone for attending meeting with good numbers. 5. All the arrangement for the meeting was done very well. Everything was in order. 6. Congratulated TME for conducting the meeting so well based on the theme of the meeting “Commitment”. He appreciated him for all the advanced preparation for the meeting and ensuring all the role players are available and no changes made in the Agenda. 7. The Word Master TM Saleem was appreciated for selecting a unique word but rarely used “Flabbergast” and many members tried to use it while speaking. 8. All the role players, SAA, Ah Counter, Grammarian and quiz master played their role very well. 9. Congratulated TT Master for conducting the TT session so well in a cinematic style where many members got the opportunity to participate and everyone enjoyed it. 10. All the Speakers and Evaluator did performed very well. 11. He pointed out that people should try their best to attend the meeting with proper attire in a formal way for the meeting. 12. He also pointed out that people should avoid speaking in-between during the meeting. 13. Over all he appreciated for the well conducted meeting.
NMC Community Chapter • Where Leaders Are Made • http://nmc.toastmasters.com Meet alternate Mondays at Foodlands Restaurant – Mezzanine Floor – Hall-1
WHERE LEADERS ARE MADE
NMC Community Chapter Club# 788926, Area 55, Division H, District 20 Communicate to Make a Difference
CLOSING REMARKS: By President TM Praveen Rao thanked the members for attending the meeting with good numbers and making it as a grand success. President appreciated TM Praveen Balan for conducting the meeting so well. He had been preparing for this meeting for many days in advance and ensured that the role players are available and no changes were made in the agenda. President also thanked the General Evaluator TM Sujoy for his valuable feedback and promised to implement his suggestions in the future meetings. President requested all the members to collect all the left over ballots and the name tallies and handover it SAA and declared the 243rd meeting as closed and invited everyone for the dinner.
WINNERS: BEST SPEAKER BEST EVALUATOR BEST TABLE TOPIC SPEAKER
TM SANDRA MTM SMITHA BHATKAL MTM RASHMA & SAMITA Congratulations to all the winners
ATTENDANCE MEMBERS PRESENT:
MEMBERS ABSENT:
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
1 2 3 4 5 6 7 8 9 10
Praveen Rao (President) Lancy Fernandes (VPE) Praveen Balan (VP PR) Fawad Shah (Secretary) Santosh J. Shetty Ashit Kargoakar Vikas Agarwal Mohammed Ayub Noufal Aboobacker Rehalan Fernandes Smitha Bhatkal Vandana Kaundal Reshma Bhat TK Saleem Nagma Naeem Benjamin Antony Nitin Sehgal Sandra Rodrigues Sujoy Majumdar Shameem BV
Arul Varman (VPM) Abdul Salam (Treasurer) Gaurav Korgaokar (SAA) Seema Shetty Mushtaq Mohiuddin Zulfiqar Khan Sudheer Sreekumar Philip K. Varghese Sonya Kapoor Nishad Muhammad
NEXT MEETING: DATE: 20th October 2014
TIME: 20.00 Hrs.
LOCATION: Foodlands Restaurant
DRESS CODE: Formal
Note: 1. All role players are requested to bring their Competent Communication and Competent Leadership 2.
Manuals and give to their Evaluators for getting feedback / evaluation. All members should wear your TMI membership pin.
NMC Community Chapter • Where Leaders Are Made • http://nmc.toastmasters.com Meet alternate Mondays at Foodlands Restaurant – Mezzanine Floor – Hall-1