OC Youth Speak Forum - Crossway 2019 [Application Booklet]

Youth Speak Forum Colombia

Empowerment engagement action Organizing Committee Application

December 16th, 2019

BOOKLET CONTENT

OC Applications are released!

1. About Youth Speak Forum 2. Structure and main functions 3. Organizing Committee Benefits 4. Application 5. Timeline 6. Application and contact info.

ABOUT Youth Speak Forum is an Engagement with AIESEC product. As part of Youth for Global Goals program, intends to mobilize youth for the fulfillment of the Sustainable Development Goals, with three stages on its agenda:

EMPOWER

Through Powerful Talks

ENGAGE Through Workshops

COMMIT Through action

On its 2019-2 edition, in Bogota, YSF intends to gather more than 500 young people, engaging 5 top partners of AIESEC.

OC STRUCTURE

ORGANIZING COMMITTEE PRESIDENT*

AGENDA SUPPORT MANAGER*

COMMUNICATIONS

MANAGER Through Workshops

LOGISTICS MANAGER* *Mandatory living in Bogotรก

All OC members must be available in Bogotรก from December 2nd to 17th .

OC Members expecting to attend Crossway must be available in Bogotรก until December 21st.

OC FUNCTIONS

ORGANIZING COMMITTEE PRESIDENT* REPORTS TO MC BUSINESS DEVELOPMENT DIRECTOR

General objective Plan, order, direct, execute and review the activities of the organizing team and the financial resources to manage its productivity and sustainability.

Responsibilities To develop the strategic planning of the event together with MC member in charge and the OC Crossway.

To determine management agreements for the human, economic and physical resources of the project.

To ensure the economic profitability of the event and ensure the environmental and social sustainability of the event.

To make the event budget with suppliers.

To update weekly the execution of the project.

To prepare financial statements of the event as often as agreed.

To make payments and collections in synergy with the OCP and the MCVP finance.

To guarantee the legality and clear accounting of financial movements.

OC FUNCTIONS

AGENDA SUPPORT MANAGER* REPORTS TO ORGANIZING COMMITTEE PRESIDENT

General objective To order, execute and review the experience design, to ensure high standards agenda and sustainability through partnerships and top speakers.

Responsibilities To support the Business Development Team in the reach and sales to speakers and sponsors.

To create and communicate the speakers and sponsors booklet with logistical details.

To manage the relationship with the teams of the speakers to ensure high standards of presentations.

To align of the talks and workshops with the Engagement with AIESEC experience parameters.

To find sponsorships to generate awareness, engagement and action spaces.

OC FUNCTIONS

COMMUNICATIONS MANAGER REPORTS TO ORGANIZING COMMITTEE PRESIDENT

General objective Plan, order, direct, execute and review the communications plan, to ensure 500 attendees paying for its entrance.

Responsibilities To design templates for communications.

To create and post daily contents to promote the event.

To manage the Facebook and Instagram accounts of YSF Colombia.

To deliver the digital experience of sponsors.

To curate and support the visual contents of the speakers and sponsors.

To ensure high quality showcasing and post-production of the Powerful Talks.

To find sponsorships to spread the event through online and offline marketing tactics.

To create and control a ticket sales system.

OC FUNCTIONS

LOGISTICS MANAGER* REPORTS TO ORGANIZING COMMITTEE PRESIDENT

General objective Plan, order, direct, execute and review the logistical plan, to ensure high standards lohistics and sustainability through partnerships.

Responsibilities To find sponsorships for materials, lunch and experience design.

To manage the relationship with the logistic managers of the Venue.

To create and communicate the logistical needs of the event.

To create and execute the human resources allocation of the event.

To find sponsorships to generate conscious, engaging and acting spaces.

To ensure the allowance of the venue to promote brands in designed stands and experience spaces.

To fulfill the technical requirements of the event (lights, sound, screen, video beam).

To ensure the allowance to sell tickets of externals and their entrance to the venue.

Youth Speak Forum

Organizing Committee Benefits OCP Benefits ✓ Lunch and dinner for YSF day ✓ From 0 to 100% of the fee of Crossway (according to achievements)

OC Benefits ✓ Lunch and dinner for YSF day ✓ From 0 to 50% of the fee of Crossway (according to achievements) ✓ Y4GG Merchandising

OC APPLICATION General Questionnaire 1. Make a 3 minutes application video explaining: -

A bit about yourself.

Why you want to apply for the role?

What’s your main proposal for Youth Speak Forum? (according to the role you’re applying for).

What SDG do you stand for? Why?

2. Attach a two pages Profile and CV including: - CV: Include your most important information, personal, academic and AIESEC experience.

- First page: your Profile and Executive Summary (Include name, LC, mail, phone number, social media

links, Youtube app video link).

Minimum font size 10.

OC APPLICATION Specific Questionnaire OCP

COMMUNICATIONS MANAGER

LOGISTICS MANAGER

AGENDA SUPPORT MANAGER

1. Make an example of letter to ask for a potential venue with capacity of 700 people.

2. Make a budget to ensure the profitability of 10 million COP. 1. Make a backward planning of sold tickets answering to the question: How would you ensure the attendance of more than 300 externals paying their ticket?

2. Make a product sheet template for partners to understand the potential impact of the event.

1. Make a proposal to decorate the stage of Youth Speak Forum. Set how to find the needed materials for free.

2. Make an example of letter to ask for a sponsorship of 100 lunches.

1. Make an invitation letter for a top speaker to be the chair of Youth Speak Forum.

2. Set two proposals of wow moments for YSF and how would you make it happen through sponsorships.

TIMELINE

October 24th

Application release

October 31st

Application DDL

Until November 2nd

Interviews

November 3rd

Announcement

December 2nd

Arrival at Bogotรก

APPLY SENDING ONE PDF FILE OF MAXIMUM 5 PAGES TO:

alianzascorporativas@aieseccolombia.org For questions do not hesitate to contact our SDGs projects EST: nabila.navarro@aiesec.net