Ramadan 2018 - Policies

_____________________________________________________________________________________

RAMADAN POLICIES 1. Parking Logistics: 1.

ICF shall constitute a parking team comprised of volunteers. In addition, ICF shall also hire 3rd party service professionals (such as city police) on need basis.

2.

The core parking team shall comprise of up to 5 personnel. One of them will be their designated leader.

3.

ICF will maintain a list of parking volunteers along with the core members. Standby members will be asked to fill in on need basis.

4.

The number of parking crew at a given occasion will depend upon the availability of members, need (2 to 5 at a time), expected crowd, and event.

5.

The parking team duties will manage parking and traffic flow during special events, Friday prayers, Eid prayers, Ramadan especially at Maghrib and Isha/ tarawih’s, and anytime a larger than normal crowd is anticipated.

6.

ICF will schedule working hours for these volunteers, notify them of their shifts, and seek confirmation.

7.

The parking team will be provided distinctly identifying clothing (waist coat, jacket), and tools (such as rain jacket, rubber shoes, flash lights during night, whistle, 2-way radios, note pad, etc.)

8.

If the 3rd party professionals are hired (such as police), then they will be mostly to direct inflow-outflow of traffic and ICF own volunteers to supervise the en-premise routing and parking.

9.

ICF shall secure parking permission at Costco and HD ahead of events.

10. ICF shall announce to congregants to follow the direction of its volunteers including parking staff.

Parking team Duties/ Responsibilities: 1.

Will meet prior to the actual event (say before Ramadan) in presence of ICF shura member at ICF to go over the event logistics and each person’s assignment.

2.

Will create temporary marking (lanes, parking lot closed sign, section closed, etc.)

3.

Will open/ close parking over-flow parking sections based on capacity, fill, and ambient conditions such as rain.

4.

Will decide the best traffic flow for the event – one-way entrance or both ways in, one entrance/ one exit or both entrance/ exits. Default is normal flow. If a special routing is considered, then ICF shall notify all in advance via emails, website, social media, in-prayer announcements.

_____________________________________________________________________________________ ISLAMIC CENTER OF FRISCO | 11137 FRISCO ST., FRISCO, TX 75033 | www.friscomasjid.org | Shura@Friscomasjid.org

_____________________________________________________________________________________ 5.

Will direct masjid attendees to park either at regular parking spots, on unpaved areas as needed, or overflow in Costco parking lot adjacent to masjid.

6.

Will monitor parking at unauthorized spots including double parking. Will ask drivers to obey parking rules.

7.

Will note down the info of any violators for ICF BOD/ management to take actions including towing.

8.

Will monitor/ report unruly behavior, speeding, abuse, trashing, etc. on masjid premise as well as any temporary parking including neighbors parking areas.

9.

Will direct pedestrians for proper pathway crossings.

10. Will extend as security personnel while on parking responsibilities keeping an eye on suspicious activities, kids wandering off masjid property, etc.

2. Kids (playing outside, need to have supervision etc.)

1.

Children age 10 to 16 will be in one group and 16+ should be in a separate group

2.

Children should not be allowed to play in front of the entrance area (Designated areas will be marked)

3.

Children, under 10, without adult supervision should not be allowed to play outside

4.

Area near basketball hoop shall be designated for children during Ramadan

5.

An attendant shall be assigned to monitor children playing in the basketball area.

6.

The attendant shall not be allowed to make any physical contact or verbal abuse to children. Islamic teachings of restraint and politeness shall be exercised

7.

No children playing outside during prayers or first 8 rakaat of tarawih’s shall be permitted.

8.

No children outside the 30-minute window before and after prayers shall be allowed playing on masjid premises. The exception to this policy shall be if they are supervised by parents or adults.

9.

This policy shall be made public on masjid website, via. emails, social media, and posted on masjid notice board.

3. Prayer Policies 1. Hallways will be set up to accommodate the overflow Musalees. Therefore, no children and adults will be allowed to congregate in hallways.

2. Sisters’ main prayer hall on second floor will be intended for prayers without distractions. No children under the age of 10 will be allowed in this area. _____________________________________________________________________________________ ISLAMIC CENTER OF FRISCO | 11137 FRISCO ST., FRISCO, TX 75033 | www.friscomasjid.org | Shura@Friscomasjid.org

_____________________________________________________________________________________ 3. The medium size classroom on 2nd floor is designated for infants and toddlers with mothers.

4. Due to space constraints and security concerns, large back packs, diaper bags, bulky strollers and car seats will not be allowed inside the building. ICF is not responsible for your personal belongings.

5. Shoes on the floor are a tripping hazard. Utilize shoe racks.

4. Daily Iftar & Community Iftar Community Iftar 1.

Food should be ordered from different caterer

2.

No food is allowed in the masjid building.

3.

In case of rain, Iftar should be cancelled

4.

Following crews should be formed before Ramadan by Shura:

5.

a.

Food/Paper Products/Tea Order Committee

b.

Cleaning Committee

c.

Pre-Iftar Arrangement/Setup Committee

d.

Food setup & serving Committee Daily Iftar

One person from the above committees should be responsible for arranging daily Iftar

Daily Iftar 1.

Daily Iftar should be pot luck

2.

Food will be allowed inside only in the Rotunda Area.

3.

Carpeted area should be covered by TARP

4.

ICF will provide dates/paper products/tea

5. I’Tikaf Policy 1. The registration will be a two-step process _____________________________________________________________________________________ ISLAMIC CENTER OF FRISCO | 11137 FRISCO ST., FRISCO, TX 75033 | www.friscomasjid.org | Shura@Friscomasjid.org

_____________________________________________________________________________________ a. The signup for I’tikaf shall be done through Mohid Terminals or online through Frisco Masjid website. This registration is for the full10-day I’Tikaf. b. Online signup does not guarantee a place for I’tikaf. You must come in person to sign an I’tikaf form and provide a valid Government issued photo ID (School ID for Youth) to complete registration at Masjid Admin office. Registrants must provide an emergency contact who can be reached and be available promptly upon being contacted.

2. ICF may decide to open up extra space for short-term I’Tikaf (1 to 3 days or over weekends). In that case, a separate signup sheet will be posted.

3. Persons staying for full 10 days will be given priority over those staying for shorter durations.

4. Person staying for I’Tikaf must be self-reliant (not needing others’ assistance to function).

5. For youth, the I’Tikaf age limit is 15 years old on the day of registration.

6. Younger kids will not be allowed to stay with signing parents or older friends. Each person must register separately.

7. Space is limited and signup is on first come bases.

8. ICF will allocate an area for I’Tikaf. Brothers staying in the masjid will use ONLY the allocated area for sleeping. No bedding/ pillows will be allowed outside this area.

9. During prayer times, no sleeping or lying down will be allowed.

10. As Adan is called, beds must be rolled and stored neatly in a corner to accommodate congregation (especially during Jumma, Maghrib and Isha).

11. Food: a. Food is not allowed in prayer halls. Temporary permission is granted to eat in the I’Tikaf area. b. In the I’Tikaf area, plastic sheet must be laid down before sitting down for Sehri or Iftar. c. Providing food is not masjid’s responsibility. d. No warmers, cooker, heaters are allowed in I’Tikaf area. e. Food is to be arranged by brothers staying for I’Tikaf – and to be delivered by their families or friends. General ICF congregants may also provide food but can’t be counted upon. _____________________________________________________________________________________ ISLAMIC CENTER OF FRISCO | 11137 FRISCO ST., FRISCO, TX 75033 | www.friscomasjid.org | Shura@Friscomasjid.org

_____________________________________________________________________________________ f.

Only the brothers staying for I’Tikaf are allowed to eat in that area. Prompt cleaning up after meal and preparing the area for prayer is their responsibility. No storage of leftover food in that area.

g. Use masjid’s refrigerator for temporarily storing food that must be consumed between Iftar and sahoor the same day. Put your name on that food. ICF is not responsible if food is consumed by someone else or lost. h. Make sure you empty/ remove your food on daily basis from the refrigerator as volunteers are tasked to clean the refrigerators on periodic basis.

12. Cell Phones: a. You can keep cell phones on you provided on silent. b. For taking/ making phone calls, step out of main prayer hall. No phone calls in masjid praying or I’Tikaf area. c. Gaming and texting not allowed.

13. Be respectful to each other, masjid volunteers, and management. Make I’Tikaf a good rewarding experience to all.

14. ICF management reserves the right to eject someone from I’Tikaf on discipline violation and not permit in future.

15. ICF reserves the right to amend these rules anytime without prior notice 16. By registering for I’Tikaf, each person acknowledges to have read these rules and agree to abide by them.

6. SECURITY General: 1.

Masjid is the house of Allah and a community place. Its security is community responsibility.

While ICF will be managing the masjid security details, it will not be responsible or held liable for congregants’ security.

_____________________________________________________________________________________ ISLAMIC CENTER OF FRISCO | 11137 FRISCO ST., FRISCO, TX 75033 | www.friscomasjid.org | Shura@Friscomasjid.org

_____________________________________________________________________________________ 2. The ICF management will use masjid resources, volunteers, and police to provide security on masjid’s premises.

3.

Masjid parking lots and entrances will be monitored by cameras and security personnel.

4.

Masjid has no boundary wall or compound gates. It is therefore everyone’s responsibility to be vigilant. Be mindful of any suspicious persons or activities and immediately inform ICF management, volunteers, area police, and even 911.

5.

Always listen to volunteers assigned to security.

6.

Parents are responsible of monitoring their kids all the time while at ICF. Parents are to keep their younger children with them at all time.

7.

Younger children found loitering without parents must be reported to security personnel and/ or masjid volunteers and/ or shura. Such kids will be taken to masjid office under an adult supervision and parents will be paged/ called. A donation of $5 will be assessed for the violation of this policy.

8.

Older kids must be instructed by their parents to stay on masjid premises at all times. They are not to leave masjid premises without their parents’ knowledge. ICF is NOT liable for any incident stemming therefrom.

Security Personnel: 1. ICF will form a security committee to oversee the operations during Ramadan, Eid prayers, and special occasions.

2. ICF will hire professional security for Ramadan to monitor its premises.

3. ICF will also have volunteers to provide security. They will be in special uniform for easy identification.

4. Police will be hired for security on Fridays, weekend dinner, Qiyam-ul-lail.

5. Security personnel will be posted at both entrances (Costco entrance and the Frisco street entrance).

6. Security personnel will be charged to direct traffic flow to/ from masjid to addressing any disturbances on ICF property.

Security of Congregation Areas: 1. Masjid doors will be locked/ unlocked as per the security needs. _____________________________________________________________________________________ ISLAMIC CENTER OF FRISCO | 11137 FRISCO ST., FRISCO, TX 75033 | www.friscomasjid.org | Shura@Friscomasjid.org

_____________________________________________________________________________________ 2. Security staff will be assigned at each door entrance.

3. Congregants are not to bring oversized bags, diaper bags, strollers, walkers, any type of liquid inside masjid.

4. Masjid premises are designated as fire-arm free. No weapon of any kind including but not limited to guns, explosives, knifes, batons, etc. are permitted. Masjid security details are authorized to search and confiscate if necessary.

5. Congregants are not to gather, assemble, or loiter before/ after prayers. Disperse immediately to avoid being a target.

6. Hazardous conditions are not covered in these security policies.

_____________________________________________________________________________________ ISLAMIC CENTER OF FRISCO | 11137 FRISCO ST., FRISCO, TX 75033 | www.friscomasjid.org | Shura@Friscomasjid.org

_____________________________________________________________________________________

7. Prayer Schedule Taraweeh: •

Soft Fundraiser: 5 mins allocated time before ISHA Fard prayer

•

Taraweeh prayers should start 7 minutes after the end of Fard prayer

•

Youth Quiz: 3mins before Taraweeh Start (during sunah prayers between Fard and Taraweeh)

•

Khatira after 8 Rakats: 7 mins allocation

•

Khatum -ul- Quran: Targeted for the night of 29th Ramadan (Odd night)

LAST 10 NIGHTS Program schedule •

1:30AM - 2:00AM: Lecture (from our distinguished speakers)

•

2:00AM – 2:10AM: Break

•

2:10AM – 2:40AM: Qiam ul Lail

•

2:40AM – 3:00AM: Break

•

3:00AM – 3:30AM: Qiam ul Lail

•

3:30AM - Sehri Begins

_____________________________________________________________________________________ ISLAMIC CENTER OF FRISCO | 11137 FRISCO ST., FRISCO, TX 75033 | www.friscomasjid.org | Shura@Friscomasjid.org

_____________________________________________________________________________________

Attachments I'Tikaf Ramadan 2018.docx

_____________________________________________________________________________________ ISLAMIC CENTER OF FRISCO | 11137 FRISCO ST., FRISCO, TX 75033 | www.friscomasjid.org | Shura@Friscomasjid.org