Sponsorship & Exhibitor Opportunities March 2425, 2017 2017 MassAFP Annual Meeting & Spring Refresher Taj Hotel Boston, MA
Visit massafp.org/sponsorship
MassAFP 69th Annual Meeting & Spring Refresher Sponsorship & Exhibitor Opportunities MassAFP offers a variety of cost-effective ways to increase your organization's visibility and attendee awareness. MassAFP conference sponsorship, and exhibiting are some of the best-priced branding opportunities in the Commonwealth. Review the different levels of sponsorship and conference marketing options and select the combination that maximizes your exposure and effectively builds your brand. The MassAFP conference staff is eager to assist you in your selection as most options are available on a first-come, first-serve basis. This conference offers the advantage for your organization to reach out to practicing physicians, family medicine medical residents, medical students and other primary care specialists assembled at one time. The sponsorship and exhibitor opportunities are outlined in this packet. Thank you! We hope to see you in March!
Becky Wimmer Executive Director
Sponsorship Information Levels of Sponsorship • Platinum: Title Sponsor (1 available at $10,000) • Gold: Annual Meeting and Spring Refresher Sponsor (2 available at $5,000 each) • Silver: Reception Program Sponsor (3 available at $4,000 each) • Bronze: Meal/Break Sponsor (5 available at $3,000 each)
Additional Opportunities • Exhibit Only ($1,500): This will allow you an Exhibit/ 6’ Display Table. Limited number of spots available
View our Levels of Sponsorship with full Benefits and Features or to support this event at massafp.org/sponsorship
Conference Details
ATTENDEES: Attendees at the MassAFP Annual Meeting & Spring Refresher include practicing physicians, residents and students from Massachusetts and the New England region who specialize in Family Medicine or are interested in primary care. Though years in practice will vary, as will practice profiles, this group represents buying power and embodies the frontline of healthcare delivery in their respective communities.
CONFERENCE LOCATION: Taj Hotel 15 Arlington Street Boston MA
4th Year at this Location!
LODGING RESERVATIONS: MassAFP has secured a room block for this event at a discounted rate. More reservation details can be found at massafp.org/hotel. Reservations must be made by February 21, 2017 We are including sponsors and exhibitors in our room block rate. Take advantage of this offer and support us by booking your stay within the MassAFP room block at the Taj. We value your support!
General Guidelines and Information RATES AND CANCELLATION: Sponsorships and exhibit fees include registration for two representatives only. Registration is nontransferable after March 10, 2017. The cost for additional representatives is $100 each. (Platinum sponsor is allowed four complimentary registrations.) Cancellations received in writing by January 15, 2017 receive a 50% refund with no refunds for cancellations after January 15, 2017. MassAFP shall not be liable for any damages or expenses incurred by exhibitors or sponsors in the event the conference is delayed, interrupted or not held as scheduled. CONFIRMATION/EXHIBIT ASSIGNMENTS: Exhibit layout will be available when finalized. Contact Joshua at joshua@massafp.org if you have not received a confirmation of receipt of the application form within 10 days of submitting the application form. You will be notified of your exhibit space assignment no later than March 10, 2017. Assignment of space will be made first based on sponsorship priority and second on a firstpaid basis for exhibitors. FAILURE TO OCCUPY SPACE: The exhibitor will forfeit space not occupied by 7:00am on Friday, March 24, 2017, unless prior arrangements are made. Exhibitor’s space may be resold, reassigned or used by the conference management. If you are having difficulty meeting this deadline, please call Joshua prior to 7:00am on March 24th to discuss additional arrangements. SHIPPING AND RECEIVING OPTIONS: Receiving Boxes will be received and stored at the hotel for a fee. Pickup for shipping Exhibitors are responsible for going to the hotel’s Concierge desk to fill out a shipping form and pay for shipping arrangements at that time. MassAFP is not responsible for arranging pickup. Contract Joshua for more information and to request a shipping form for this event.
Make a Commitment
All questions can be directed to Joshua or Brandon at 888.871.9181 or by email at information@massafp.org. If you would like to apply online or for the downloadable form, go to massafp.org/sponsorship.
Please note that this is an application process. You will be advised of your selection as a sponsor within 30 days of submission. Payment will not be processed until sponsor is notified. Payment in full will be required within 30 days. If payment is not received within the designated time period, the sponsorship opportunity may be awarded to another applicant. Exhibit space will be assigned first based on sponsorship priority and second on a firstpaid basis for exhibitors. Space is assigned upon receipt of application and payment in full. Exhibit space locations are not guaranteed. MassAFP reserves the right to reject any application. CANCELLATION OR POSTPONEMENT OF MEETING:
In the event the Annual Meeting & Spring Refresher is postponed due to any occurrence not caused by the conduct of MassAFP or Taj Hotel, or that such occurrence be an act of God or the result of war, terrorism, riot, civil commotion, sovereign conduct or any person(s) not party or privy to this contract, then the performance of such parties under this contract shall be excused for such period of time as is reasonably necessary after such occurrence to remedy the effects thereof, and in any event for the duration of such postponement. In the event that such occurrence results in cancellation of the conference, each party hereby releases the other from all obligations under this contract.